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HomeMy WebLinkAbout2016_01_06 Town Board Minutes January 6, 2016 TOWN OF MAMARONECK TOWN BOARD AGENDA WEDNESDAY, JANUARY 6, 2016 THE TOWN BOARD WILL CONVENE – at 5:00 PM, In Conference Room A to discuss: 1.Review of Police Headquarters Renovation Project 2.Update- Solar Buyer’s Group Program 3.Review of 2016 Organizational Meeting Agenda 4.Review of 2016 Board and Commission Appointments 5.Update- Community Choice Aggregation Program 6.Discussion- Proposed Special Permit Amendment- Workforce Housing-Cambium 7.Discussion – Weapons Restriction – Town Facilities 8.New Business RECEPTION – 7:45 PM Courtroom Lobby CALL TO ORDER – 8:00 PM Location of Exits SWEARING IN CEREMONY - Town Supervisor, Town Board Members, Town Clerk, Town Justice SUPERVISOR’S STATE OF THE TOWN ADDRESS CITIZEN COMMENTS BOARD OF FIRE COMMISSIONERS 1.Fire Claims 2.Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK Resolutions & Appointments- 2016 Organizational Agenda 1. NYS Environmental Quality Review Compliance- Weaver Street Sidewalk Project 2. Set Public Hearing-Amendment to Special Permit Approval-Cambium Housing 3. Set Public Hearing – Addition of Building Inspector to Town Code 4. Report of Bids-Contract #TA-15-11- Police Headquarters Renovation 5. Salary - Office Assistant Highway Department Authorization 6. Resolution – Municipal Solar Buyers Group 7. Approval – Employee # 4637 Separation Agreement 8. APPROVAL OF MINUTES – December 16, 2015 REPORTS OF THE COUNCIL TOWN CLERK’S REPORT NEXT REGULARLY SCHEDULED MEETINGS – January 20, 2016 & February 3, 2016 MINUTES OF THE REGULAR MEETING AND WORK SESSION OF THE TOWN BOARD OF THE TOWN OF MAMARONECK HELD ON JANUARY 6, 2016, BEGINNING AT 5:00PM IN CONFERENCE ROOM A AND CONTINUING AT 8:00 PM IN THE COURT ROOM OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK PRESENT: Supervisor Nancy Seligson Councilman Ernest C. Odierna Councilwoman Abby Katz Councilwoman Jaine Elkind Eney Councilman Thomas A. Murphy ALSO PRESENT: Christina Battalia, Town Clerk Stephen V. Altieri, Town Administrator William Maker, Jr., Town Attorney 1 January 6, 2016 CALL TO ORDER - WORK SESSION On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, the Work Session was unanimously opened at 5:00PM. Review of Police Headquarters Renovation Project Additionally Present: Chief Richard Rivera, Exec. Lt. Robert Koziak, Lt. Paul Creazo, Michael Smith, of Smith and Pucillo Architecture, David Chin, of Calgi Construction. The Town Board reviewed a memo from Mr. Altieri dated December 30, 2015, outlining the bid process and the scope of work. Specifically, the work will include a complete renovation of the Headquarters Desk Area and associated areas near the desk, the restrooms, locker rooms and employee meal area. The Town opened bids on December 9, 2015. The Town Board reviewed the bid analysis from Calgi Construction and their explanation of the Alternates to the project. The Town Board reviewed a spreadsheet comparing the original cost estimate with the bids received. The Town Board also reviewed the lasted architectural plans for the renovation of the Police Headquarters. OUT OF ORDER Review of 2016 Organizational Meeting Agenda The Town Board reviewed the resolutions prepared by the Town Clerk for this evening’s Organizational Agenda. Review of 2016 Board and Commission Appointments The Town Board reviewed a spreadsheet of expiring terms prepared by the Town Clerk. Each Town Board Member will call the various Board & Commission Members to determine their interest in continuing to serve. The Board reviewed those assignments. Update- Solar Buyer’s Group Program Additionally Present: Leo Wegman, Executive Director of Sustainable Westchester Mr. Wegman presented the case for Sustainable Westchester’s need for an Intermunicipal Agreement and resolution authorizing participation in the Solar Buyers Group. Mr. Wegman noted that the Village of Croton- on-Hudson as well as the Town of Bedford have adopted the IMA and the resolution. The Town Board also reviewed a memo from Supervisor Seligson dated December 21, 2015, highlighting some of the basics and key points of the program. Mr. Wegman stated that there are three Town locations that have a realistic solar opportunity. Those are Commuter Lot #1, the Town Center Lot and the Ice Rink parking lot. Mr. Wegman discussed how those would best be outfitted with solar panels. The Town Board discussed that moving forward with the resolution does not bind the Town to participate in the program, nor does it authorize any expenditure. Update- Community Choice Aggregation Program (CCA) Mr. Wegman was also present for this discussion. Supervisor Seligson began by reminding the Town Board that the CCA program is a means for communities to get a fixed price for power from an ESCO. The Town Board has previously reviewed iterations of these documents, but now Sustainable Westchester has finalized a Memo of Understanding (MOU) that is required to be signed by January 20, 2016 for participation in the program. Mr. Wegman explained the bidding process, stating that they anticipate bids to be opened by February 1, 2016 and reviewed and award the same day. Mr. Maker stated that he will need to clarify for the Town Board whether Sustainable Westchester would have the authority to accept and award a bid without th a Town Board vote of approval. This item will be added to the Agenda for January 20. 2 January 6, 2016 Discussion- Proposed Special Permit Amendment- Workforce Housing-Cambium The Town Board reviewed a memo from Mr. Altieri dated December 30, 2015, in which Mr. Altieri explains that “the original permit approval granted to the Cambium Housing Development in 2006 included a workforce housing covenant. The covenant required the construction of ten affordable rental units as part of the 149 unit complex…..in 2015 the Town began work with County of Westchester to add the Cambium workforce housing units to the inventory of housing as required in the settlement agreement with the Federal Housing and Urban Development Agency (HUD)….Under the Current approval, the workforce housing units may only be rental housing….. Therefore, the Town Board is asked to consider an amendment to the approval that would permit rental or homeownership work force housing.” This approval requires a th public hearing, which the Town Board would like to set for January 20. This was added to this evening’s agenda. Discussion – Weapons Restriction – Town Facilities Deferred On motion of Councilman Murphy, seconded by Councilwoman Elkind Eney, the Board unanimously agreed to enter into an Executive Session to discuss a real-estate transaction and employment history of a particular employee. EXECUTIVE SESSION Real-estate Transaction Employment History of a Particular Employee On motion of Councilwoman Katz, seconded by Councilman Odierna, the Board unanimously agreed to resume the Regular Meeting. RECEPTION – 7:45 PM Courtroom Lobby CALL TO ORDER - REGULAR MEETING The Regular Meeting of the Town Board was called to order by Supervisor Seligson at 8:00 PM, she then pointed out the location of the exits. Supervisor Seligson noted that the Town Board met for a worksession beginning at 5:00 o’clock this evening, adding this is an open meeting that all residents’ are welcomed to attend. SWEARING IN CEREMONY - Town Supervisor, Town Board Members, Town Clerk, Town Justice Supervisor Nancy Seligson was sworn in by the Honorable, Dolores Battalia Councilwoman Abby Katz was sworn in by Town Justice, Jean Marie Brescia Councilman Murphy was sworn in by Town Clerk, Christina Battalia Town Clerk Christina Battalia was sworn in by the Honorable, Dolores Battalia Supervisor Seligson thanked the many dignitaries naming them individually. 3 January 6, 2016 SUPERVISOR’S STATE OF THE TOWN ADDRESS State of the Town Address January 6, 2016 Happy New Year everyone and welcome to the first meeting of 2016 of the Mamaroneck Town Council. For the past three years I’ve taken the opportunity at the first Town Board meeting of the year to review the accomplishments of the previous year and outline some of the plans for the year to come. This is my State of the Town Address. 2015 was a very good year for the Town in many ways and 2016 should be as well. The Town continued to run efficiently with the good work of the Town staff and Town Council. We continued to provide residents with a high level of service in police and fire protection, garbage collection, ambulance service, snow removal, street repair, tax collection, building department services, recreation programs, senior services, and court services. Our surplus recovery plan continues to be successful and we are projecting an increase in our surplus levels for the fiscal year end of 2015. For 2016 we approved a budget that is within the state imposed tax cap. In early December, 195 countries reached a landmark accord in Paris to lower planet-warming greenhouse gas emissions. A week later, leaders in San Diego committed to a legally binding pledge to reduce its greenhouse gas emissions in half and transition to renewable energby2035. In today’s world we are faced with a climate change crisis lacking federal and state regulations to address it. That is one of the reasons it is so important for local municipalities to take action. In fact, the most important climate work being done is on a local level and being carried out in cities like San Diego, Chicago, Philadelphia, New York and in municipalities like ours around the country. I believe the Town of Mamaroneck has an opportunity and obligation to be part of the solution to climate change while protecting our community and saving money. We have to make sure the Town and its residents are resilient to extreme weather, sustainable for the future and maintain and improve our quality of life. New York State government has taken some initiatives. Last month, Governor Cuomo announced the creation of a new Clean Energy Standard mandating 50 percent of all electricity in New York come from clean and renewable energy sources by 2030. NYS is creating energy project opportunities for municipalities by lowering total project costs to support greater use of clean, renewable and sustainable power. The Town of Mamaroneck has taken advantage of these opportunities this past year. When I first became Supervisor, I along with the Town Board, created a Town environmental committee, called the Sustainability Collaborative. Members of the committee are experts in their fields of sustainability, energy, green architecture, and more and they are volunteers. They’ve helped the Town accomplish projects that have reduced our energy costs and greenhouse gas emissions. The most notable Town program is the Energy Performance Contract that we completed in 2015. As I have reported previously, the Town worked with Honeywell Systems to conduct energy improvements and facility enhancements to the Town Center, Hommocks Ice Rink, and Fire House and to upgrade all the street lights to LED’s to reduce energy costs, save money, and reduce carbon emissions. We closed out the project in late 2015 and look forward to cost and energy savings in the coming years. We will have precise savings figures for the first quarter of the energy performance contract in the next few weeks. So stay tuned. Excluding the energy performance contract, the Town saved $67,000, about 25% of our energy costs in 2015. These are important statistics because these reductions not only improve our environment but reduce our operating costs and the property tax levy. 2015 saw other important projects as well. The Town and Sustainability Collaborative have been working with Sustainable Westchester, a County-wide nonprofit focused on environmental programs for municipalities. I sit on the board and executive committee. The Town participated in the Solarize campaign resulting in 72 residents’ homes being outfitted with solar panels. Mine included. The Town was awarded a $100,000 grant to study the feasibility of creating a microgrid to provide an alternate power source for the Town Center, MHS, and Sarah Newman Nursing Home, all critical facilities. The Town Board is reviewing the opportunity to participate in the Municipal Solar Buyers Group that will build solar installations on Town property creating an alternate and renewable source of power. We’ve been monitoring the progress of the Community Choice Aggregation program to secure electricity at a lower fixed rate for residents. 4 January 6, 2016 The Town was awarded a Long Island Sound Futures Fund Grant to implement green infrastructure in the 2016 renovation of the Town Center parking lot. The green infrastructure will reduce the amount and improve the quality of stormwater runoff from the Town Center that runs into Mamaroneck Harbor. The $150,000 grant will enable the Town to include permeable pavement, a rainwater harvesting system, a biofilter, two raingardens and eight catch basin filters in the renovations. The best time to retrofit a facility is during construction so it was critical to improve the parking lot with green infrastructure during renovation if possible. The Town received a small grant to hold pharmaceutical take back days this year. We collected over 150 pounds of unneeded and expired pharmaceuticals removing them from the waste stream and most importantly preventing them from being thrown down the drain or toilet leading them to LIS. The Town created an Information Technology (IT) Dept. in 2015 recognizing the need to have full- time and professional attention to its technology and security needs. These projects will benefit the Town in 2016 and the years to come. In addition to the national discussion on climate change, there is a national discussion of and concern for aging infrastructure in our nation. This hits home on the local level in regard to sewers, roads and water projects. In 2016 we anticipate planning for large infrastructure repairs and improvements. The Town has been working with the County and other municipalities in the Long Island Sound watershed to analyze and repair its sanitary sewer pipes. We will complete a Sanitary Sewer Evaluation Study in 2017 that will guide our repairs going forward. Homeowners will be asked to look at their individual sewer lines connecting to the Town’s system as well. As part of Westchester Joint Water Works, which is our drinking water provider, we are looking at the prospect of enormous and unavoidable costs to comply with federal regulations. The Town will have to borrow money to pay for these large, expensive and necessary projects. In 2016 we plan to renovate Police Headquarters which is a project we’ve been talking about for at least ten years. We will buy two new pieces of fire apparatus: a new engine and new ladder truck. We will continue to work through a grant from 2015 to update our zoning code and site plan approval process to improve stormwater runoff. That will work well with the update of the Local Waterfront Revitalization Program on which the Coastal Zone Management Commission has been working. We will focus our energy in the beginning of 2016 to amend the site plan approval process to include certain residential changes. We will also plan for and work toward the 2017 assessment update required by the State in order to maintain a 100% assessment value level. Finally, we will work to improve communications to all residents through new and old methods aided by a consultant and a new website. I want to thank my fellow Town board members for their dedication to the Town. To Ernie Odierna for acting as Deputy Supervisor, to Abby Katz for her attention to detail and skills in traffic matters, to Jaine Elkind Eney for enthusiastically representing the Town at community events and her careful attention to detail, and to Tom Murphy for his big picture vision and wise perspective. I also want to thank the Town staff and volunteer members of our boards and commissions for their commitment to the community. Thank you for the time and effort you devote to the Town. We are lucky to have Steve Altieri as the Town Administrator who creates a professional infrastructure for the Town and to have such a wonderful community in general. I appreciate the opportunity to serve as Town Supervisor for another term and look forward to working with the Town Council, Staff and Volunteers for another productive year. BOARD OF FIRE COMMISSIONERS The Meeting was called to order by Commissioner Seligson, and then on motion of Commissioner Councilwoman Elkind Eney, seconded by Commissioner Councilman Odierna, the Board of Fire Commissioners was unanimously declared open. Present were the following Members of the Commission: Commissioner: Nancy Seligson 5 January 6, 2016 Commissioner: Ernest C. Odierna Commissioner: Abby Katz Commissioner: Jaine Elkind Eney Commissioner: Thomas A. Murphy 1. FIRE CLAIMS On motion of Commissioner Elkind Eney, seconded by Commissioner Odierna, was RESOLVED that this Commission hereby authorizes payment of the following Fire Department Claims as approved by the Fire Chief and audited by the Comptroller’s Office: VENDOR DESCRIPTION AMOUNT AAA Emergency Supply Scott Posi Check III Test/Calibration as per OSHA $2310.00 AAA Emergency Supply Helmet fronts, fire hooks, channellock, fire hoods,gloves,hydrotest,etc 1672.97 AAA Emergency Supply Scott bottle high pressure seal & parts 705.61 AAA Emergency Supply Re-couple hose 114.00 Amazon.com Scanner 262.56 Amazon.com Orange, red, yellow, blue tape 89.42 Amazon.com White down, dry boot, Bear tracker mobile, Office chair, hockey tape 546.28 AT & T Mobility Wireless service 11/12-12/11/15 360.15 ASAP Inc. Shipping radio 52.10 Atlantic Westchester, Inc. Furnace repair & insulation on wires to pressure switch repaired 833.75 Brewers Jackson wire tube 4.48 Brewers 40 oz.093 electrical solder 8.99 Bound Tree Medical, LLC Defib battery, pads, glucose, oxygen mask, sodium, gloves 772.94 Cablevision Cable services - Fire HQ 12/23/15-1/22/16 127.79 CIT Monthly copier charges 12/22/15 247.35 Con Edison Fire HQ gas svc 10/19-12/1/15 423.25 Clean Air Repair to exhaust system 954.50 Chatsworth Cleaners Uniform cleaning 98.41 Foley Hardware Nuts and bolts 8.39 Grainger Mop heads 54.21 Grainger Lamp bulbs 61.20 Grainger Leak detector, cleaner, sponge & cup 323.17 Goosetown Communications Radio replacement battery, belt clip assembly, minitor charger battery 783.00 Hi-Tech Fire & Safety Inc. First Responder Clothing 2726.81 Interstate Diagnostics Inc. Annual Physicals performed at Firehouse 8280.00 J & A Uniform Supplies Ansi Jacket Year round, and Bomber style jacket 2418.50 New England Uniform Breast & hat badge, chief badge, case & long sleeve shirts 1194.00 OSP Inc. Inspection Fire System 175.00 PMC Associates Battery, speaker mic, UHF antennae, Reprogramming 40 units 1800.00 Ready Refresh by Nestle Rental for water cooler at FD HQ Dec. 2015 114.96 Saavedra, Jorge CPR course 130.00 Tortorella, Paul Batteries for Scott Pak 167.88 Tony's Nursery Red tree & bag 79.18 Town of Mam'k Fire Dept. Meal for Special Ice Rescue Drill 12/15 & 12/21/15 534.54 UniFirst Corp. Carpet cleaning, wipes, bags, spray and Towels 12/4 & 12/11/15 98.34 UniFirst Corp. Carpet cleaning, wipes, bags, spray and Towels 12/18 & 12/25/15 76.82 Verizon Fire HQ svc 12/10-1/09/16 229.08 Villa Maria Pizza New member drill meal 12/2/15 59.84 Villa Maria Pizza Meal for Special Ice Rescue Drill 12/22 & Fast Drill 12/21/15 333.17 Westch J W W 205 Weaver St. Chgs 9/1-12/21/15 394.27 Total: $29626.91 6 January 6, 2016 The above resolution was put to a roll call vote: Commissioner Murphy Aye Commissioner Elkind Eney Aye Commissioner Katz Aye Commissioner Odierna Aye Commissioner Seligson Aye 2.Other Fire Department Business Commissioner Elkind Eney read the Fire Report for the Month of December 2015 as submitted by Chief Goldberg as follows: December 2015 ALARM TYPE NUMBER Generals 40 Minors 29 Stills 1 Out of Town (Mutual Aid) 1 EMS 48 Drills 7 TOTAL 126 Total number of personnel responding: 1052 Total time working: 51 hours and 14 minutes There being no further business to come before the Commission, on motion of Commissioner Odierna, seconded by Commissioner Katz, the Commission unanimously adjourned and the Town Board reconvened. TAKEN OUT OF ORDER CITIZEN’S COMMENTS George Roniger addressed the Board. Mr. Roniger spoke about a recent incident at his home in which someone called stating that charges were being brought against him. The caller asked for personal information of which Mr. Roniger did not give. He requests the Town send out a robo call alerting residents to such calls and reminding residents, especially elder folks, to never give out your personal information. The Board thanked Mr. Roniger for sharing this and for the recommendation to alert residents. AFFAIRS OF THE TOWN 1.Resolutions & Appointments- 2016 Organizational Agenda SUPERVISOR’S APPOINTMENTS DEPUTY TOWN SUPERVISOR BE IT RESOLVED, that the Supervisor does hereby appoint Councilman Odierna, as Deputy Town Supervisor, effective January 1, 2016 and terminating December 31, 2017. 7 January 6, 2016 BUDGET OFFICER BE IT RESOLVED, that the Supervisor does hereby appoint Stephen V. Altieri, the Town Administrator, as Budget Officer, effective January 1, 2016, terminating December 31, 2017. POET LAUREATE BE IT RESOLVED, that the Town Supervisor does hereby appoint Mary Louise Cox, as Town Poet Laureate, effective January 1, 2016, terminating December 31, 2017. TOWN CLERK APPOINTMENT DEPUTY TOWN CLERK Christina Battalia, does herby appoint Linda Silvestre, to serve as Deputy Town Clerk. TOWN BOARD APPOINTMENTS & RESOLUTIONS TOWN COMPTROLLER On motion of Councilman Murphy, seconded by Councilwoman Katz, it was unanimously RESOLVED, that Anthony Siligato is hereby reappointed Comptroller of the Town of Mamaroneck, for a term of two years commencing January 1, 2016, terminating on December 31, 2017. RECEIVER OF TAXES On motion of Councilman Odierna, seconded by Councilwoman Elkind Eney, it was unanimously RESOLVED, that Anthony Siligato is hereby reappointed Receiver of Taxes of the Town of Mamaroneck, for a term of two years commencing January 1, 2016, terminating on December 31, 2017. MARRIAGE OFFICERS On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, it was unanimously RESOLVED, that the Town Board of the Town of Mamaroneck does hereby appoint Christina Battalia, and Nancy Seligson as Marriage Officers’, effective January 1, 2016 and expiring with their terms of office. REGISTRAR OF VITAL STATISTICS On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, it was unanimously RESOLVED, that the Town Board of the Town of Mamaroneck does hereby appoint Town Clerk Christina Battalia, as Registrar of Vital Statistics, effective January 1, 2016 and expiring with her term of office. CIVIL OFFICERS On motion of Councilman Murphy, seconded by Councilwoman Elkind Eney, it was unanimously 8 January 6, 2016 RESOLVED, that Jay Reynolds is hereby reappointed as Civil Officer of the Town of Mamaroneck to serve a term of office of one year, effective January 1, 2016 and terminating on December 31, 2016, and BE IT FURTHER RESOLVED, that Frank Cioffi is hereby reappointed as Civil Officer of the Town of Mamaroneck to serve a term of office of one year, effective January 1, 2016 and terminating on December 31, 2016, and BE IT FURTHER, RESOLVED, that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. TOWN BOARD MEETINGS On motion of Councilman Odierna, seconded by Councilman Murphy, it was unanimously RESOLVED, that the regular meetings of the Town Board be held in the Court Room of the Town Center, 740 W. Boston Post Road, Mamaroneck at 8:00 PM on the first and third Wednesdays as follows: January 6, and January 20 July TBD February 3 and February 17 August TBD March 2 and March 16 September 7 and September 21 April 6 and 20 October 5 and October 19 May 4 and 18 November 2 and 16 June 1 and 15 December 7 and 21 And, BE IT FURTHER RESOLVED, that only one meeting will be held in July and in August, said dates to be scheduled at a later time; and BE IT FURTHER RESOLVED, that said meetings, dates and places may be changed at the pleasure of the Board upon adequate notice being given. OFFICIAL NEWSPAPERS On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, it was unanimously RESOLVED, that The Journal News is hereby designated as the official newspaper of the Town of Mamaroneck for the purpose of publishing legal notices during 2016. DEPOSITORIES OF FUNDS: On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, it was RESOLVED, that the following banks and trust companies are hereby designated as depositories for funds of the Town of Mamaroneck for the year 2016 to be continued in their present status: NYCLASS Investment Pool The Bank of New York Mellon 9 January 6, 2016 JP Morgan Chase Bank, Mamaroneck Wells Fargo Bank NA, Mamaroneck Capital One Bank, Larchmont Sterling Bank, Mamaroneck The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye BANK SIGNATURES On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, it was RESOLVED, that all authority heretofore granted to withdraw funds from and to draw checks, drafts and other orders upon the Town of Mamaroneck accounts maintained at the aforesaid banks hereby is rescinded and revoked and hereafter such withdrawals, checks, drafts and other orders shall be authorized by signatures or facsimile signatures of the Town Supervisor or Deputy Supervisor and Comptroller or Deputy Comptroller and Deputy Receiver of Taxes; and BE IT FURTHER RESOLVED, that all withdrawals, checks, drafts and other orders relative to the Community Services Discretionary Fund located at JP Morgan Chase Bank shall be authorized by the signatures of Anna Danoy, Director of Community Services and Public Housing, and Stephen V. Altieri, Town Administrator, and BE IT, FURTHER RESOLVED, that all withdrawals, checks, drafts and other orders relative to the Town of Mamaroneck PHA accounts at JP Morgan Chase and the Town of Mamaroneck PHA account at Sterling Bank, shall be authorized by the signatures of Anna Danoy, Director of Community Services and Public Housing, Anthony Siligato, Town Comptroller, and Nancy Seligson, Town Supervisor. The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 2.NYS Environmental Quality Review Compliance- Weaver Street Sidewalk Project On motion of Councilman Odierna, seconded by Councilwoman Elkind Eney, it was RESOLVED, that the Mamaroneck Town Board does hereby designate the Town of Mamaroneck as Lead Agency for the NYSDOT PIN 8761.32 – Weaver Street Sidewalk Extension Project , and BE IT, FURTHER 10 January 6, 2016 RESOLVED, that the Mamaroneck Town Board finds that this project is hereby declared to be an Unlisted Action, with no adverse impact under the New York State Environmental Quality Review Act (SEQRA) and requiring no further action. The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 3.Set Public Hearing-Amendment to Special Permit Approval-Cambium Housing On motion of Councilwoman Elkind Eney, seconded by Councilman Murphy, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby set the date for a Public Hearing on the Amendment to Special Permit Approval Cambium Housing Development, for January 20, 2016, at 8:00PM in the Court Room of the Town Center, and BE IT FURTHER, RESOLVED, that the Town Clerk is hereby authorized to publish the notice of said hearing in a newspaper appointed as an official newspaper, and that said Notice, be posted. 4.Set Public Hearing – Addition of Building Inspector to Town Code On motion of Councilwoman Elkind Eney, seconded by Councilman Murphy, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby set the date for a Public Hearing on the “Addition of Building Inspector to the Town Code” Law, for January 20, 2016, at 8:00PM in the Court Room of the Town Center, and BE IT FURTHER, RESOLVED, that the Town Clerk is hereby authorized to publish the notice of said hearing in a newspaper appointed as an official newspaper, and that said Notice, be posted. 5.Report of Bids-Contract #TA-15-11- Police Headquarters Renovation On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, the following was approved, WHEREAS, the Town Board does hereby approve the Budget for the Police Department renovation to be $1,189,249 as follows: Base bid $ 779,919.00 Add Alt. #1 New Lockers $ 15,000.00 Add Alt. #2 Turn-out Area and designated Office renovations $ 59,919.00 Add Alt. #3 Appliances, cabinets, countertops $ 27,995.00 Contingency 10% $ 88,284.00 Consultant Fees $ 141,300.00 Owner Fees $ 13,328.00 Interior Systems & Furnishings $ 63,504.00 11 January 6, 2016 Total $1,189,249.00 and, WHEREAS, on December 9, 2015, the Town publicly opened and read three (3) bids for Contract # TA-15-11 Police Department Renovation. NOW THEREFORE, BE IT RESOLVED, that the Mamaroneck Town Board does hereby Award Contract # TA-15-11 Police Department Renovation, to the lowest responsible bidder, BLH Construction, Inc, of New York, for a total price of $882,833.00, which includes a base price of $779,919.00 and Alternates #1, #2, #3, and BE IT FURTHER, RESOLVED, that the Town Administrator is hereby authorized to execute said contract on behalf of the Town. The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 6.Salary Authorization- Office Assistant Highway Department On motion of Councilman Murphy, seconded by Councilwoman Katz, it was RESOLVED, that the Mamaroneck Town Board does hereby appoint Stefania Laise as the full-time Office Assistant in the Highway Department effective January 7, 2016 at an annual salary of $39,841.00. The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 7. Resolution – Municipal Solar Buyers Group On motion of Councilman Murphy, seconded by, Councilwoman Elkind Eney, the following was approved, WHEREAS, Article 5-G of the New York State General Municipal Law authorizes municipal corporations to enter into cooperative agreements for the performance or exercise of services, functions, powers or activities on a cooperative or contract basis among themselves or one for the other, WHEREAS, Section 119-n of the General Municipal Law defines the term “municipal corporation” for the purposes of Article 5-G as a county outside the city of New York, a city, a town, a village, a board of cooperative educational services, a fire district or a school district; 12 January 6, 2016 WHEREAS, the Town of Mamaroneck is a “municipal corporation” as defined above; WHEREAS, this Board wishes for this municipal corporation to become or to remain a Participant pursuant to the Municipal Cooperation Agreement for the Sustainable Westchester, Municipal th Solar Buyers Group dated the 16 day of October 2015 (the “Agreement”), among municipal corporations collectively identified as the Sustainable Westchester, Municipal Solar Buyers Group (“MSBG”) upon the terms of the Agreement and further wishes to authorize participation as a prospective purchaser of solar power as specified below; WHEREAS, it has been determined by this Board that contracts for the supply of solar power are energy performance contracts that require the exercise of specialized or technical skills, expertise and knowledge and, therefore, are not subject to the sealed, competitive bidding requirements under General Municipal Law § 103 and may instead be awarded using the Request for Proposals (RFP) process set forth in General Municipal Law § 104-b and/or Energy Law § 9- 103(6). NOW THEREFORE, BE IT RESOLVED that the Mamaroneck Town Board hereby determines that it is in the interests of the Town of Mamaroneck (hereinafter "Participant") to participate in the MSBG, and hereby authorizes and directs Steven V. Altieri, Town Administrator, to sign the Agreement on Participant’s behalf and further authorizes Participant’s officers and employees to execute such other documents and take such other actions as may be necessary or appropriate to carry out the intent of this resolution; and BE IT FURTHER RESOLVED that the Participant agrees to participate in the future municipal cooperative bids for the purchase and delivery of solar power pursuant to the Agreement and subject to subsequent approval by this Board; and BE IT FURTHER RESOLVED that the Participant authorizes the Administrative Agent (as defined in the Agreement), in accordance with the requirements of Section 104(b) of the General Municipal Law and/or Section 9-103 of the Energy Law to prepare, disseminate and, if necessary or desirable, advertise, a Request for Proposals containing appropriate details and bid specifications as the Administrative Agent deems appropriate for the purchase and delivery of solar power on behalf of the Participant, or to reject any or all such bids, and to and to negotiate on behalf of the Participant the terms and conditions of one or more power purchase agreements, with the understanding, however, that it does not have the authority to bind the Participant to any Power Purchase Agreement, the execution of which shall be subject to subsequent approval by this Board; and BE IT FURTHER RESOLVED that the officers and employees of Participant are authorized to execute such other documents and take such other actions as may be necessary or appropriate to carry out the intent of this resolution. The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 8.Approval – Separation Agreement On motion of Councilman Murphy, seconded by Councilwoman Katz, it was 13 January 6, 2016 RESOLVED, that the Mamaroneck Town Board does hereby approve the Separation Agreement between the Town of Mamaroneck and employee number 4637, and BE IT FURTHER, RESOLVED, that the Town Administrator is hereby authorized to execute said contract on behalf of the Town. The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye APPROVAL OF MINUTES On motion of Councilman Odierna, seconded by Councilman Murphy, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby approve the Board Minutes from the meeting of December 16, 2015. WRITTEN COMMUNICATIONS None REPORT OF COUNCIL Councilwoman Elkind Eney stated that she had no official meetings, but added that she took the opportunity over the holidays’ to go skating at the Ice Rink. Councilwoman Elkind Eney noted what a wonderful facility we have and thanked Rob Lundi for watching out for the facility and its participants during a very busy holiday season for the Ice Rink. Councilwoman Elkind Eney wished everyone a happy New Year and congratulated her fellow colleagues on their election and she looks forward to continuing to work with everyone. Councilwoman Katz also due to the holidays’ had no meetings. Councilwoman Katz wanted to take the opportunity to thank her husband David and her daughters’ Jessica and Melanie and the rest of the Town Board for their support. Councilwoman Katz she has enjoyed her position as Councilwoman working with the many Boards and Commissions, many who were represented here this evening. Councilman Odierna also congratulated his fellow colleagues who were reelected. Councilman Odierna also thanked the many Members of the Town’s Boards and Commissions who were here in support this evening. Councilman Odierna also had no meetings over the holidays’. Councilman Murphy also happy to be reelected to the Board of the Town of Mamaroneck. The Town is so very well run and it is a pleasure to serve with such professional staff. Councilman Murphy continued stating that this community is exemplar of what government is supposed to be, a professionally managed government that sees the big picture. The Town Clerk, Christina Battalia, thanked the community for putting their faith in her for four more years as their Town Clerk, and she looks forward to continuing to work hard for this community. Town Administrator Steve Altieri, continuing with what Councilman Murphy has said, stated that the culture for a well-run government starts at the top, and it is a great privilege to work with this Board and the Supervisor for allowing this well run culture to flourish. 14 January 6, 2016 Supervisor Seligson thanked Mr. Maker for the fine work he does and in also keeping a culture of a well-run government. ADJOURNMENT On motion of Councilwoman Katz, seconded by Councilman Murphy, the meeting was unanimously adjourned at 9:30 PM ________________________________ Submitted by Christina Battalia, Town Clerk 15