HomeMy WebLinkAbout2026_09_16 Town Board Meeting Packet 47
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Town of Mamaroneck
Town Board Agenda
Wednesday, September 16, 2026
All Work Sessions and Regular Meetings are open to the public.
Page
5:00 PM THE TOWN BOARD WORK SESSION
The Work Session will convene in Conference Room A located on the
Second Floor at the Town Center.
WORK SESSION ITEMS
1. Request for Executive Session
2. Discussion - Town Board Meeting Change 3
Town Board Meeting Change - Pdf
3. Discussion - 2026 LMC Services Agreement 4 - 10
2026 LMC Services Agreement - Pdf
4. Discussion - Award of Bid TA-26-12 Senior Center Roof Replacement 11 - 14
Award of Bid TA-26-12 Senior Center Roof Replacement - Pdf
5. Discussion - Initial Overview of 2027 Tentative Budget 15
Initial Overview of 2027 Tentative Budget - Pdf
6. Discussion - Consideration to Appoint Voting Delegate for NYAOT 16 - 17
Legislative Conference
Consideration to Appoint Voting Delegate for NYAOT Legislative
Conference - Pdf
7. Discussion - Complete Streets - Boston Post Rd Survey 18
Complete Streets - Boston Post Rd Survey - Pdf
8. Discussion - RFP for Recreation Master Plan 19
Draft RFP for Recreation Master Plan - Pdf
9. Updates
10. Changes to Regular Meeting Agenda
8:00 PM TOWN BOARD REGULAR MEETING
The Town Board meeting will convene in the Courtroom located on the
second floor of the Town Center. The public may also view the meeting
on their cable set-top boxes — Optimum 75/76/77 or Verizon Fios 34/35/36
Page 1 of 34
-- or online at LMCMedia.org
CALL TO ORDER
SUPERVISOR'S REPORT
PUBLIC HEARING(S)
RESIDENT COMMENTS
STAFF COMMENTS/ PRESENTATIONS
BOARD OF FIRE COMMISSIONERS
1. Call to Order
2. Fire Claims 20 - 22
16 Sep 2026 - Fire Claims - Pdf
3. Fire Report
4. Other Fire Department Business
AFFAIRS OF THE TOWN OF MAMARONECK
1. Consideration - Town Board Meeting Change 23
Town Board Meeting Change - Pdf
2. Consideration - 2026 LMC Services Agreement 24 - 30
2026 LMC Services Agreement - Pdf
3. Consideration - Award of Bid TA-26-12 Senior Center Roof 31 - 34
Replacement
Award of Bid TA-26-12 Senior Center Roof Replacement - Pdf
4. Consideration - Agreement A
REPORTS OF MINUTES
REPORTS OF THE COUNCIL
TOWN CLERK'S REPORT
TOWN ATTORNEY'S REPORT
ADJOURNMENT
NEXT REGULARLY SCHEDULED MEETING - Monday, October 5, 2026
Any physically handicapped person needing special assistance in order
to attend the meeting, should contact the Town Administrator's office at
914-381-7810.
Page 2 of 34
11
TA Town of Mamaroneck
ri
Town Center
UIJNJ5D 1 r61 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobsongtownofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Town Board Meeting Change
Date: September 16, 2026
As per your discussion at the last work session, below is a resolution to change the November 18,
2026 Board meeting to Tuesday,November 17, 2026.
Action Requested:
Resolved that the Town Board hereby approves the Town Board meeting change to
Tuesday, November 17, 2026.
Page 3 of 34
11
fr 9,FR Town of Mamaroneck
ri
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobsongtownofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: 2026 LMC Services Agreement
Date: September 16, 2026
Enclosed please find a 2026 copy of the LMC agreement with the Town for services provided this
year. The reason it is so late is because my original intention was to draft up changes I believe are
necessary regarding the capital equipment purchased with the "PEG" funds received by the Town
through our cable franchise agreements. This is an issue that I've been working through, but just have
not had the opportunity to complete yet. I expect to have new language prepared for the 2027
agreement soon.
Should you wish to approve this 2026 agreement, with no changes other than the date, I offer the
following resolution.
Action Requested:
Resolved that the Town Board hereby approves, retroactive to the January 1, 2026, the
agreement with LMC Media Inc. for providing services relating to the filming, editing
and broadcast of Town meetings and events for a budget not to exceed $198,800.00 and
hereby authorizes the Town Administrator to execute the agreement and any related
documents necessary to carry out its implementation.
Attachment/s:
2026 LMC Services Agreement
Page 4 of 34
CONSULTANT AGREEMENT
FOR PROFESSIONAL SERVICES
2026
THIS AGREEMENT, entered into this day of 2026, by and between
Larchmont Mamaroneck Community Television Inc., a New York corporation, located at 740 W.
Boston Post Road, 3rd Floor, Mamaroneck, New York 10543, hereinafter referred to as "LMC"
and the Town of Mamaroneck, a New York municipality located at 740 W. Boston Post Road,
Mamaroneck, New York 10543, hereinafter referred to as the "TOWN".
WHEREAS, the TOWN has the right, pursuant to federal law, and the Cable Franchise
Agreements that the Town has entered into with Cablevision of Southern Westchester, Inc. and
Verizon New York, Inc. to produce and broadcast public, educational and governmental
programming over the cable operators' cable systems; and
WHEREAS, the TOWN intends to enter Into an agreement with LMC for the purpose of providing
services relating to the filming, editing and broadcast of certain TOWN meetings and events
more fully described on Attachment "A" hereto; and
WHEREAS, LMC has represented that they possess sufficient professional skills and experience
to perform said services in a complete, timely and professional manner:
NOW, THEREFORE, in consideration of the mutual covenants hereinafter contained, the parties
hereto agree as follows:
I. SCOPE OF WORK
LMC shall perform in a proper manner to the satisfaction of the TOWN, the scope of services
identified herein and further described in and incorporated herein as Attachment"A". If additional
work, over and above that specified in the Scope of Work as identified In Attachment "A" or that
agreed to under this Agreement, is requested by the TOWN, such work shall be included in the
compensation set forth in Section III(a).The programs and events for which the TOWN
anticipates a need for LMC's services are described in Attachment "A" of this Agreement.
II. TIME OF PERFORMANCE
Unless otherwise adjusted by the TOWN, the services to be performed hereunder shall proceed
expeditiously upon execution of this agreement and consistent with professional skill and care.
III. COMPENSATION AND PAYMENT
(a) For the period from January 1, 2026 through December 31, 2026, LMC's
compensation shall be a flat fee of$198,800. Such flat fee shall be payable by the TOWN
in twelve equal installments on the first day of each month per calendar year.
(b) In the event that LMC requires PEG capital expenditures to support its
operations, LMC shall present such requests to the TOWN for review by the Town Board.
2026-LMC CONSULTANT DRAFT AGREEMENT 9/16/2026
Page 5 of 34
In the event the Town Board approves such a request, the amount of such funding shall
not exceed available PEG funds.
(c) Should this Agreement be terminated at any time prior to the expiration date, any
compensation due to LMC by the TOWN shall be prorated, based on the period from the
Commencement Date until the date of termination, unless such compensation is the
subject of a dispute between the parties.
IV. COMPLIANCE WITH LAWS
LMC shall observe and abide by all applicable laws, ordinances and regulations of federal, state
and local governments in connection with the work performed hereunder.
V. SUBCONTRACT, DELEGATION AND ASSIGNMENT
This Agreement shall not be assigned, delegated or subcontracted, in whole or part, without the
prior written consent of the TOWN which may be denied in the TOWN's sole discretion.Approval
by the TOWN of any subcontractor shall not relieve LMC of any liability or responsibility for the
proper performance of the work under this Agreement.
VI. TERM
This Agreement shall be in effect for a period beginning on January 1, 2026 ("Commencement
Date") and ending December 31, 2026 ("Expiration Date"), unless terminated prior to such
date in accordance with the requirements of this Agreement.
VII. CONTROL Of CONTENT; OWNERSHIP AND REUSE Of MATERIALS
(a) The TOWN shall have complete control over scheduling, administration and all
other programming aspects of all content created under this Agreement, and may
delegate such functions, or a portion of such functions, to an appropriate designee. LMC
shall not prevent or delay the timely broadcast of any content produced under this
Agreement except as expressly directed by the TOWN. In the event there is a conflict
between the Town and LMC with respect to the airing of any content the parties will work
together in good faith to reach an agreement with respect to airing such content.
(b) LMC agrees that all materials created for the TOWN pursuant to the terms of this
Agreement shall be the TOWN'S sole and exclusive property, and LMC hereby assigns
all right, title and interest in same to TOWN. LMC further acknowledges that any original
works of authorship LMC creates, whether alone or jointly with others, within the scope
and during the Term of this Agreement, shall be deemed a "work made for hire" as defined
by the United States Copyright Act and are protected in accordance therewith. To the
extent that such work is not, by operation of law, a work made for hire, LMC hereby
transfers and assigns to the TOWN all right, title and interest therein, up to and including
Page 6 of 34
copyright. The TOWN agrees that it shall grant LMC a nontransferable, worldwide, royalty
free right to use the materials in perpetuity, provided that any use of such materials by
LMC is consistent with Its mission and purpose as a 501(c)(3) charitable organization that
provides access to local news.
VIII. BREACH; TERMINATION
(a) The TOWN may terminate this Agreement In the event of a material breach of the
terms of this Agreement by LMC upon thirty (30) days' written notice to LMC. LMC shall
be given this thirty (30) day period to cure such breach at which time the termination
notice must be rescinded if such breach is cured. Such right to termination shall be in
addition to all other remedies in law or equity available to the TOWN.
IX. INDEMNIFICATION
(a) LMC shall be responsible for all damage to life and property due to activities
caused by it, its subcontractors, agents or employees in connection with its services under
this Agreement. LMC specifically agrees that its subcontractors, agents, or employees
shall possess the experience, knowledge and character necessary to qualify them
individually for the particular duties they perform. Further, it is expressly understood that
LMC shall indemnify and save harmless the TOWN from claims, suits, actions, damages
and costs of every name and description resulting from the performance of the services
performed under the scope of this Agreement, and such indemnity shall not be limited by
reason of enumeration of any insurance coverage herein provided.
(b) Nothing in this Article or in this Agreement shall create or give to third parties any
claim or right of action against LMC, or the TOWN beyond such as may legally exist
irrespective of this Article or this Agreement.
X. INSURANCE REQUIREMENTS
(a) LMC shall, during the performance of the Work, maintain the following insurance
in the types and amounts and with insurers satisfactory to the TOWN:
1)General Liability: $1,000,000;
2)Automobile Bodily Injury: $1,000,000 per Injury and
$1,000,000 each occurrence
3)Automobile Property Damage: $1,000,000 each occurrence;
4)Workers' Compensation Insurance in an amount sufficient to satisfy all statutory
requirements of the State of New York.
(b) Prior to the execution of this lease, LMC shall furnish the TOWN with a Certificate
of Insurance as evidence of the required insurance and such Certificate shall name the
Town of Mamaroneck as an additional insured. The certificate of insurance naming the
TOWN as additional insured must extend coverage to all salaried and non-salaried
Page 7 of 34
employees, elected or appointed officials, volunteer organizations or persons, but only
while performing duties on behalf of the Named Insured.
(c) LMC shall provide for thirty (30) days written notice to the TOWN prior to
cancellation of any insurance policy required under this Section X.
(d) New and current certificates shall be provided within thirty{30) days of each policy
renewal or change in coverage.
(e) The TOWN shall be named as an additional Insured on coverages under General
Liability as specified above.
XI. INDEPENDENT CONTRACTOR
The status of LMC under this Agreement shall be that of an independent contractor and not that
of an employee or agent of the Town, and in accordance with such status, LMC, and their
respective officers, agents, employees, representatives and servants, shall at all times during
the term of this Agreement conduct themselves in a manner consistent with such status and by
reason of this Agreement shall neither hold themselves out as, nor claim to be acting In the
capacity of, officers, employees, agents, representatives or servants of the TOWN nor make any
claim, demand or application for any right or privilege inconsistent with such status including,
without limitation, vicarious liability, professional liability coverage or indemnification, rights or
privileges derived from workers' compensation coverage, unemployment insurance benefits,
social security coverage and retirement membership or credit.
XI I. S EVE RABI LITY
If any term, covenant, condition or provision of this Agreement is found by a court of competent
jurisdiction to be invalid, void, or unenforceable the remainder of the provisions, hereof, shall
remain in full force and effect and shall in no way be affected, impaired or invalidated thereby.
XIII. TRANSFERABILITY OF INTEREST
LMC shall not assign, sublet, or otherwise transfer its interest In this Agreement without the
written consent of the TOWN which may be denied In the TOWN'S sole discretion.
XIV. GOVERNING LAWS
The validity or construction of this Agreement, as well as the rights and duties of the parties
hereunder, shall be governed by the laws of the State of New York.
XV. SUPPLEMENTS TO AGREEMENTS
The following attachments, supplements or addendums form an integral part of this Agreement.
Attachment "A" - "SCOPE OF WORK"
Page 8 of 34
XVI. SURVIVABILITY
Articles IV, VII(b), IX and X shall survive termination of this Agreement.
XVII. ENTIRE AGREEMENT
This Agreement constitutes the whole agreement between the parties with respect to the subject
matter contained herein and there are no terms other than those contained herein. No
modification or amendment of this Agreement shall be valid unless in writing and signed by the
parties hereto.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their
duly authorized representatives on the day and year first above written.
Town of Mamaroneck LMC Media
Meredith S. Robson
Name Name
Town Administrator
Title Title
Signature Signature
Date Date
Page 9 of 34
ATTACHMENT A
TO THE CONSULTANT AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE TOWN OF MAMARONECK AND
LARCHMONT MAMARONECK COMMUNITY TELEVISION INC.
The parties agree that the scope of work to be provided to the TOWN by LMC is as follows exclusively
for the term of this agreement:
1. LMC will record the following events: all regular meetings of the Town Board; special Town events
such as the Food Truck Festival and Bunny Run; Tri-Municipal 9/11 ceremony; such other limited events
as the Town may request.
2. LMC will provide all necessary staff and equipment to facilitate such recording to the extent that
such equipment is not provided by the TOWN. LMC shall provide CATV technical support and assistance,
including equipment trouble shooting and problem resolution, procedure review and documentation, and
production assistant responsibilities, such as camera set- up and operation, as well as other roles and
duties associated with the planning, production, and broadcast of cablecast programs and will be
responsible for timely production and broadcast of all content aired on the government access channels
assigned to the Town by its cable franchises. LMC will also make all Town content available for on-
demand web access at LMCMedia.org.
3. LMC will facilitate the transmission of all content recorded on behalf of the TOWN to the headends
of Altice and Verizon in order to allow for the broadcast of such content on the respective cable operators'
cable systems. Such transmission will be made via the existing or future infrastructure constructed under
the TOWN's cable franchise agreements with Verizon New York, Inc. and Cablevision of Southern
Westchester, Inc.
4. LMC will not downgrade in quality or otherwise limit or delay the transmission of such content to
the respective cable operators' headends except as expressly directed by the TOWN. LMC will not be
penalized for any system failure beyond their control.
5. The TOWN shall have the right, exercisable in its sole discretion to request that LMC record and
broadcast no more than 25 events or content not expressly contemplated by this Agreement ("Additional
Programs") for no additional cost. The TOWN will make every effort to provide LMC with a minimum of
ten (10) days' notice of such Additional Programs, including the date and anticipated timeframe for which
representatives of LMC will need to be present to record the Additional Programs. LMC shall make
commercially reasonable efforts to facilitate such recording and broadcast and, should LMC be unable
to perform the requested services, LMC shall provide to the TOWN a written denial of the request and an
explanation as to why LMC is unable to perform the requested services.
6. LMC agrees that it will continue its community partnership and marketing of nonprofits and
municipal activities on social media.
7. LMC agrees that will provide market rates to the citizens, businesses and non-profits for their use
of LMC staff and services.
--end--
Page 10 of 34
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Town of Mamaroneck
ri
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobsongtownofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Carol Murray, Civil Engineer
Robert P. Wasp, Town Engineer
Re: Award of Bid TA-26-12 Senior Center Roof Replacement
Date: September 16, 2026
Attached please find a memo from Deputy Town Engineer, Carol Murray, requesting consideration of
award of bid TA-26-12 Senior Center Roof Replacement.
Action Requested:
Resolved that the Town Board hereby awards bid TA-26-12 Senior Center Roof
Replacement to Sandhu Contracting Inc., based upon their submitted base bid with Add
Alternate #1 and Add Alternate #2 elected, in an amount not to exceed $158,500.00 and
hereby authorizes the Town Administrator to execute the agreement and any related
documents necessary to carry out its implementation.
Attachment/s:
ENG Bid Recommendation TA-26-12 Senior Center Roof 9.11.2026F
Bid Tabulation TA-26-12
Lewis and Lewis TA-26-12 Bid Recommendation Letter
Page 11 of 34
S Mamaroneck TEL:914/381-7835
En 45,( f' ,n t, Town Center FAX:914/381-8473
74( I- -js ° Road, Mamaroneck, NY 10543-3353
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INTERDEPARTMENT MEMORANDUM
DATE: September 9, 2026
TO: Meredith Robson, Town Administrator
CC: Tracy Yogman, Town Comptroller
FROM: Carol Murray, PE, Deputy Town Engineer
SUBJECT: Recommendation for Award of Contract
TA-26-12— Senior Center Roof Replacement
GENERAL:
Bid procurement was recently completed for the Town Senior Center Roof Replacement Project. The
project scope generally consists of replacement of existing asphalt shingle and asphalt roll roofing, and
associated accessory work to complete the roofing system.
On September 4th, 2026, nine (9) bid proposals were received as summarized on the attached bid
tabulation table. The lowest responsive, responsible bid proposal was received from Sandhu
Contracting Inc. at the submitted Base Bid price of$129,000.00. Engineering Department staff, in
conjunction with the Town's architectural consultant, Lewis & Lewis Architects, reviewed the proposals
in detail to confirm the contractor's qualifications, experience, and understanding of project scope. As
summarized in the attached memo from Lewis & Lewis Architects, references provided by Sandhu
shared positive feedback on their completed projects, which include extensive experience performing
public contracts for municipal facilities.
Bid proposals were solicited with two Add Alternate Items to provide the Town opportunity to include
additional discretionary renovations in the award. Add Alternate #1 includes removal and replacement
of existing soffits, while Add Alternate #2 includes installation of copper step flashing around all
chimneys in area of the upgraded roof. These alternates will provide an updated, quality roofing system
with improved durability.
Funding for the Senior Center Roof Replacement project was previously budgeted as part of Capital
Project H6758. Available budget in H6758 is sufficient to fully fund the recommended contract award
inclusive of Add Alternates #1 and#2. Based on the above, the Engineering Department recommends
the authorization of contract award for the Base Bid, with Add Alternate #1 and Alternate #2 elected, to
Sandhu Contracting at the total award amount of$158,500.00.
Please feel free to contact me with any questions.
Page 12 of 34
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Page 13 of 34
LEWIS + LEWIS
ARCH I TECTS
144 Larchmont Ave Phone: 914-315-6454
Larchmont, New York 10538 Email: paige@lewisandlewisarchitects.com
September 10, 2026
Robert Wasp, P.E., C.D.T.
Town Engineer
Town of Mamaroneck
740 W. Boston Post Road
Mamaroneck, NY 10543
Re: Contractor Recommendation — Sandhu Contracting Inc. (Contract #TA-26-12)
Dear Rob,
At your request we have contacted the references provided by Sandhu Contracting Inc. to
evaluate the firm's experience and performance as a roofing contractor on projects of similar
scope to the proposed Senior Center Reroofing project (Contract #TA-26-12).
The references provided consistently positive feedback regarding Sandhu Contracting Inc.'s
performance, including their ability to complete work within established project schedules and
budgets while maintaining the expected level of quality and professionalism.
Sandhu Contracting Inc.'s experience on comparable municipal projects, including work for the
New York City Department of Parks & Recreation and the New York City Department of
Sanitation, further demonstrates relevant experience with public-sector construction projects
and the associated requirements for coordination, quality, and accountability.
Based upon our review of the references provided and the information obtained through those
discussions, we have no concerns regarding Sandhu Contracting Inc.'s qualifications to
perform the proposed work and recommend that the Town of Mamaroneck proceed with
awarding the contract to Sandhu Contracting Inc. for this project.
Best,
/°alf-el ,i—e. t)-1,1
Paige Lewis
Architect
Page 1 of 1
Page 14 of 34
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FR Town of Mamaroneck
ri
Town Center
UIJNJ5D 1 r61 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobsongtownofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Initial Overview of 2027 Tentative Budget
Date: September 16, 2026
Tracy and I have been working on putting together the 2027 Tentative Budget. While this is not yet a
complete process, we are prepared to discuss an overview with you based on where things stand now.
Since we are still trying to finalize, we will not be able to include this in the agenda packet, but will
provide as much information in advance of the meeting as possible.
Action Requested:
For discussion purposes, only, at this time.
Page 15 of 34
0 11
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Town of Mamaroneck
ri
Town Center
UIJNJ5D 1 r61 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobsongtownofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Allison May, Town Clerk
Re: Consideration to Appoint Voting Delegate for NYAOT Legislative
Conference
Date: September 16, 2026
Please see the attached memo from Town Clerk, Allison May, regarding her request to be appointed
voting delegate for the 2026 NYAOT Legislative Conference.
Action Requested:
Resolved that the Town Board hereby designates Town Clerk, Allison May, the Town of
Mamaroneck's voting delegate to the 2026 New York Association of Towns Legislative
Conference and Meeting to determine NYAOT's Legislative Priorities for 2027.
Page 16 of 34
1- I! FR
Town of Mamaroneck
Town Clerk, Town Center
OJNDED 1661 ' 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
amay@townofmamaroneckNY.org
Date: September 16, 2026
To: Meredith Robson, Town Administrator
From: Allison May, Town Clerk
Subject: Consideration to Appoint Voting Delegate for NYAOT Legislative
Conference
General:
I am hoping the Town Board might consider appointing me as the Town's voting delegate during the
Work Session. The required voting paperwork is due by September 16, and an appointment at the
Work Session would allow me to submit it by the deadline.
As I will be the only Town representative attending the New York Association of Towns Legislative
Conference, designating me as the delegate would ensure that the Town has a voice in the
proceedings.
Conference delegates will vote on the legislative priorities that will guide NYAOT's 2027 advocacy
efforts at the state and federal levels. To cast the Town's vote, I must be formally designated as its
official voting delegate.
Please let me know if you have any questions.
Thank you.
Page 17 of 34
0 11
S
fr 9,
FR Town of Mamaroneck
ri
Town Center
UIJNJ5D 1 r61 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobsongtownofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Complete Streets - Boston Post Rd Survey
Date: September 16, 2026
There will be a discussion on the draft survey regarding the NYSDOT Boston Post Road Complete
Streets project. We are sending the link that will allow you to view the draft separately so the pubic
does not inadvertently complete the draft survey! Once you review and approve, we will be prepared
to make any edits and send it out live.
Action Requested:
For discussion purposes, only, at this time.
Page 18 of 34
0 11
S
fr 9,
FR Town of Mamaroneck
ri
Town Center
UIJNJ5D 1 r61 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobsongtownofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: RFP for Recreation Master Plan
Date: September 16, 2026
We are working on a draft of the RFP for a Recreation Master Plan consultant, as discussed
previously. This will be a rough draft as a place to start discussions, but we have tried to incorporate
the items necessary to move along a long term plan for future recreation facilities and programs.
Unfortunately, we are still finalizing and will have to get this out to you separately so as not to delay
getting the agenda out.
We will be prepared to discuss this with you further at the meeting on Wednesday.
Action Requested:
For discussion purposes, only, at this time.
Page 19 of 34
11
S
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Town of Mamaroneck
ri
Town Center
UIJNJ5D 1 r61 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobsongtownofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Tracy Yogman, Town Comptroller
Re: Fire Claims
Date: September 16, 2026
Action Requested:
Resolved that the Board of Fire Commissioners hereby approves the attached list of fire
claims.
Page 20 of 34
r
- 16,
- I! Fri. Town of Mamaroneck
Comptroller, Town Center
FOUNDED 1661 ' 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
tyogmangtownofmamaroneckNY.org
Date: September 16, 2026
To: Meredith Robson, Town Administrator
From: Tracy Yogman, Town Comptroller
Subject: Fire Claims
General:
Attached is the list of fire claims for approval.
Attachment/s:
FIRE CLAIMS 9-16-26
Page 21 of 34
TOWN OF MAMARONECK
FROM: TRACY YOGMAN-TOWN COMPTROLLER
RE: Fire Claims
Date September 16,2026
The following Town of Mamaroneck Fire Department claims have been certified by Chief Alex Rapp and submitted to the Comptroller's Office for payment:
VENDOR DESCRIPTION AMOUNT
4lmprint Carhartt Crowley Soft Shell Jacket&Embroidery for Officer $ 511.58
AAA Emergency Supply ABC Extinguisher refill,Scott Cylinder Repair,Key Hose $ 2,635.19
Amazon Trash Bags, $ 48.48
Con Edison Fire HQ Gas svc 7/29-8/27/26 $ 220.63
Hi Tech Fire&Safety Suspenders $ 505.52
K.R.B Supply B&G Supplies $ 46.27
US Fire Services(Waterway Twin Tier) Engines+Ladder Truck Testing,Pump Testing,Hose Testing $ 6,576.45
Vector Solutions(Target Solutions Learning) Career Staff Training $ 1,772.24
Village Pizza&Pasta Food for Fire Drills 8/5/26&8/18/26 $ 350.25
Total $ 12,666.61
Page 22 of 34
11
TA Town of Mamaroneck
ri
Town Center
UIJNJ5D 1 r61 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobsongtownofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Town Board Meeting Change
Date: September 16, 2026
As per your discussion at the last work session, below is a resolution to change the November 18,
2026 Board meeting to Tuesday,November 17, 2026.
Action Requested:
Resolved that the Town Board hereby approves the Town Board meeting change to
Tuesday, November 17, 2026.
Page 23 of 34
11
fr 9,FR Town of Mamaroneck
ri
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobsongtownofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: 2026 LMC Services Agreement
Date: September 16, 2026
Enclosed please find a 2026 copy of the LMC agreement with the Town for services provided this
year. The reason it is so late is because my original intention was to draft up changes I believe are
necessary regarding the capital equipment purchased with the "PEG" funds received by the Town
through our cable franchise agreements. This is an issue that I've been working through, but just have
not had the opportunity to complete yet. I expect to have new language prepared for the 2027
agreement soon.
Should you wish to approve this 2026 agreement, with no changes other than the date, I offer the
following resolution.
Action Requested:
Resolved that the Town Board hereby approves, retroactive to the January 1, 2026, the
agreement with LMC Media Inc. for providing services relating to the filming, editing
and broadcast of Town meetings and events for a budget not to exceed $198,800.00 and
hereby authorizes the Town Administrator to execute the agreement and any related
documents necessary to carry out its implementation.
Attachment/s:
2026 LMC Services Agreement
Page 24 of 34
CONSULTANT AGREEMENT
FOR PROFESSIONAL SERVICES
2026
THIS AGREEMENT, entered into this day of 2026, by and between
Larchmont Mamaroneck Community Television Inc., a New York corporation, located at 740 W.
Boston Post Road, 3rd Floor, Mamaroneck, New York 10543, hereinafter referred to as "LMC"
and the Town of Mamaroneck, a New York municipality located at 740 W. Boston Post Road,
Mamaroneck, New York 10543, hereinafter referred to as the "TOWN".
WHEREAS, the TOWN has the right, pursuant to federal law, and the Cable Franchise
Agreements that the Town has entered into with Cablevision of Southern Westchester, Inc. and
Verizon New York, Inc. to produce and broadcast public, educational and governmental
programming over the cable operators' cable systems; and
WHEREAS, the TOWN intends to enter Into an agreement with LMC for the purpose of providing
services relating to the filming, editing and broadcast of certain TOWN meetings and events
more fully described on Attachment "A" hereto; and
WHEREAS, LMC has represented that they possess sufficient professional skills and experience
to perform said services in a complete, timely and professional manner:
NOW, THEREFORE, in consideration of the mutual covenants hereinafter contained, the parties
hereto agree as follows:
I. SCOPE OF WORK
LMC shall perform in a proper manner to the satisfaction of the TOWN, the scope of services
identified herein and further described in and incorporated herein as Attachment"A". If additional
work, over and above that specified in the Scope of Work as identified In Attachment "A" or that
agreed to under this Agreement, is requested by the TOWN, such work shall be included in the
compensation set forth in Section III(a).The programs and events for which the TOWN
anticipates a need for LMC's services are described in Attachment "A" of this Agreement.
II. TIME OF PERFORMANCE
Unless otherwise adjusted by the TOWN, the services to be performed hereunder shall proceed
expeditiously upon execution of this agreement and consistent with professional skill and care.
III. COMPENSATION AND PAYMENT
(a) For the period from January 1, 2026 through December 31, 2026, LMC's
compensation shall be a flat fee of$198,800. Such flat fee shall be payable by the TOWN
in twelve equal installments on the first day of each month per calendar year.
(b) In the event that LMC requires PEG capital expenditures to support its
operations, LMC shall present such requests to the TOWN for review by the Town Board.
2026-LMC CONSULTANT DRAFT AGREEMENT 9/16/2026
Page 25 of 34
In the event the Town Board approves such a request, the amount of such funding shall
not exceed available PEG funds.
(c) Should this Agreement be terminated at any time prior to the expiration date, any
compensation due to LMC by the TOWN shall be prorated, based on the period from the
Commencement Date until the date of termination, unless such compensation is the
subject of a dispute between the parties.
IV. COMPLIANCE WITH LAWS
LMC shall observe and abide by all applicable laws, ordinances and regulations of federal, state
and local governments in connection with the work performed hereunder.
V. SUBCONTRACT, DELEGATION AND ASSIGNMENT
This Agreement shall not be assigned, delegated or subcontracted, in whole or part, without the
prior written consent of the TOWN which may be denied in the TOWN's sole discretion.Approval
by the TOWN of any subcontractor shall not relieve LMC of any liability or responsibility for the
proper performance of the work under this Agreement.
VI. TERM
This Agreement shall be in effect for a period beginning on January 1, 2026 ("Commencement
Date") and ending December 31, 2026 ("Expiration Date"), unless terminated prior to such
date in accordance with the requirements of this Agreement.
VII. CONTROL Of CONTENT; OWNERSHIP AND REUSE Of MATERIALS
(a) The TOWN shall have complete control over scheduling, administration and all
other programming aspects of all content created under this Agreement, and may
delegate such functions, or a portion of such functions, to an appropriate designee. LMC
shall not prevent or delay the timely broadcast of any content produced under this
Agreement except as expressly directed by the TOWN. In the event there is a conflict
between the Town and LMC with respect to the airing of any content the parties will work
together in good faith to reach an agreement with respect to airing such content.
(b) LMC agrees that all materials created for the TOWN pursuant to the terms of this
Agreement shall be the TOWN'S sole and exclusive property, and LMC hereby assigns
all right, title and interest in same to TOWN. LMC further acknowledges that any original
works of authorship LMC creates, whether alone or jointly with others, within the scope
and during the Term of this Agreement, shall be deemed a "work made for hire" as defined
by the United States Copyright Act and are protected in accordance therewith. To the
extent that such work is not, by operation of law, a work made for hire, LMC hereby
transfers and assigns to the TOWN all right, title and interest therein, up to and including
Page 26 of 34
copyright. The TOWN agrees that it shall grant LMC a nontransferable, worldwide, royalty
free right to use the materials in perpetuity, provided that any use of such materials by
LMC is consistent with Its mission and purpose as a 501(c)(3) charitable organization that
provides access to local news.
VIII. BREACH; TERMINATION
(a) The TOWN may terminate this Agreement In the event of a material breach of the
terms of this Agreement by LMC upon thirty (30) days' written notice to LMC. LMC shall
be given this thirty (30) day period to cure such breach at which time the termination
notice must be rescinded if such breach is cured. Such right to termination shall be in
addition to all other remedies in law or equity available to the TOWN.
IX. INDEMNIFICATION
(a) LMC shall be responsible for all damage to life and property due to activities
caused by it, its subcontractors, agents or employees in connection with its services under
this Agreement. LMC specifically agrees that its subcontractors, agents, or employees
shall possess the experience, knowledge and character necessary to qualify them
individually for the particular duties they perform. Further, it is expressly understood that
LMC shall indemnify and save harmless the TOWN from claims, suits, actions, damages
and costs of every name and description resulting from the performance of the services
performed under the scope of this Agreement, and such indemnity shall not be limited by
reason of enumeration of any insurance coverage herein provided.
(b) Nothing in this Article or in this Agreement shall create or give to third parties any
claim or right of action against LMC, or the TOWN beyond such as may legally exist
irrespective of this Article or this Agreement.
X. INSURANCE REQUIREMENTS
(a) LMC shall, during the performance of the Work, maintain the following insurance
in the types and amounts and with insurers satisfactory to the TOWN:
1)General Liability: $1,000,000;
2)Automobile Bodily Injury: $1,000,000 per Injury and
$1,000,000 each occurrence
3)Automobile Property Damage: $1,000,000 each occurrence;
4)Workers' Compensation Insurance in an amount sufficient to satisfy all statutory
requirements of the State of New York.
(b) Prior to the execution of this lease, LMC shall furnish the TOWN with a Certificate
of Insurance as evidence of the required insurance and such Certificate shall name the
Town of Mamaroneck as an additional insured. The certificate of insurance naming the
TOWN as additional insured must extend coverage to all salaried and non-salaried
Page 27 of 34
employees, elected or appointed officials, volunteer organizations or persons, but only
while performing duties on behalf of the Named Insured.
(c) LMC shall provide for thirty (30) days written notice to the TOWN prior to
cancellation of any insurance policy required under this Section X.
(d) New and current certificates shall be provided within thirty{30) days of each policy
renewal or change in coverage.
(e) The TOWN shall be named as an additional Insured on coverages under General
Liability as specified above.
XI. INDEPENDENT CONTRACTOR
The status of LMC under this Agreement shall be that of an independent contractor and not that
of an employee or agent of the Town, and in accordance with such status, LMC, and their
respective officers, agents, employees, representatives and servants, shall at all times during
the term of this Agreement conduct themselves in a manner consistent with such status and by
reason of this Agreement shall neither hold themselves out as, nor claim to be acting In the
capacity of, officers, employees, agents, representatives or servants of the TOWN nor make any
claim, demand or application for any right or privilege inconsistent with such status including,
without limitation, vicarious liability, professional liability coverage or indemnification, rights or
privileges derived from workers' compensation coverage, unemployment insurance benefits,
social security coverage and retirement membership or credit.
XI I. S EVE RABI LITY
If any term, covenant, condition or provision of this Agreement is found by a court of competent
jurisdiction to be invalid, void, or unenforceable the remainder of the provisions, hereof, shall
remain in full force and effect and shall in no way be affected, impaired or invalidated thereby.
XIII. TRANSFERABILITY OF INTEREST
LMC shall not assign, sublet, or otherwise transfer its interest In this Agreement without the
written consent of the TOWN which may be denied In the TOWN'S sole discretion.
XIV. GOVERNING LAWS
The validity or construction of this Agreement, as well as the rights and duties of the parties
hereunder, shall be governed by the laws of the State of New York.
XV. SUPPLEMENTS TO AGREEMENTS
The following attachments, supplements or addendums form an integral part of this Agreement.
Attachment "A" - "SCOPE OF WORK"
Page 28 of 34
XVI. SURVIVABILITY
Articles IV, VII(b), IX and X shall survive termination of this Agreement.
XVII. ENTIRE AGREEMENT
This Agreement constitutes the whole agreement between the parties with respect to the subject
matter contained herein and there are no terms other than those contained herein. No
modification or amendment of this Agreement shall be valid unless in writing and signed by the
parties hereto.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their
duly authorized representatives on the day and year first above written.
Town of Mamaroneck LMC Media
Meredith S. Robson
Name Name
Town Administrator
Title Title
Signature Signature
Date Date
Page 29 of 34
ATTACHMENT A
TO THE CONSULTANT AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE TOWN OF MAMARONECK AND
LARCHMONT MAMARONECK COMMUNITY TELEVISION INC.
The parties agree that the scope of work to be provided to the TOWN by LMC is as follows exclusively
for the term of this agreement:
1. LMC will record the following events: all regular meetings of the Town Board; special Town events
such as the Food Truck Festival and Bunny Run; Tri-Municipal 9/11 ceremony; such other limited events
as the Town may request.
2. LMC will provide all necessary staff and equipment to facilitate such recording to the extent that
such equipment is not provided by the TOWN. LMC shall provide CATV technical support and assistance,
including equipment trouble shooting and problem resolution, procedure review and documentation, and
production assistant responsibilities, such as camera set- up and operation, as well as other roles and
duties associated with the planning, production, and broadcast of cablecast programs and will be
responsible for timely production and broadcast of all content aired on the government access channels
assigned to the Town by its cable franchises. LMC will also make all Town content available for on-
demand web access at LMCMedia.org.
3. LMC will facilitate the transmission of all content recorded on behalf of the TOWN to the headends
of Altice and Verizon in order to allow for the broadcast of such content on the respective cable operators'
cable systems. Such transmission will be made via the existing or future infrastructure constructed under
the TOWN's cable franchise agreements with Verizon New York, Inc. and Cablevision of Southern
Westchester, Inc.
4. LMC will not downgrade in quality or otherwise limit or delay the transmission of such content to
the respective cable operators' headends except as expressly directed by the TOWN. LMC will not be
penalized for any system failure beyond their control.
5. The TOWN shall have the right, exercisable in its sole discretion to request that LMC record and
broadcast no more than 25 events or content not expressly contemplated by this Agreement ("Additional
Programs") for no additional cost. The TOWN will make every effort to provide LMC with a minimum of
ten (10) days' notice of such Additional Programs, including the date and anticipated timeframe for which
representatives of LMC will need to be present to record the Additional Programs. LMC shall make
commercially reasonable efforts to facilitate such recording and broadcast and, should LMC be unable
to perform the requested services, LMC shall provide to the TOWN a written denial of the request and an
explanation as to why LMC is unable to perform the requested services.
6. LMC agrees that it will continue its community partnership and marketing of nonprofits and
municipal activities on social media.
7. LMC agrees that will provide market rates to the citizens, businesses and non-profits for their use
of LMC staff and services.
--end--
Page 30 of 34
0 11
fr
Town of Mamaroneck
ri
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobsongtownofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Carol Murray, Civil Engineer
Robert P. Wasp, Town Engineer
Re: Award of Bid TA-26-12 Senior Center Roof Replacement
Date: September 16, 2026
Attached please find a memo from Deputy Town Engineer, Carol Murray, requesting consideration of
award of bid TA-26-12 Senior Center Roof Replacement.
Action Requested:
Resolved that the Town Board hereby awards bid TA-26-12 Senior Center Roof
Replacement to Sandhu Contracting Inc., based upon their submitted base bid with Add
Alternate #1 and Add Alternate #2 elected, in an amount not to exceed $158,500.00 and
hereby authorizes the Town Administrator to execute the agreement and any related
documents necessary to carry out its implementation.
Attachment/s:
ENG Bid Recommendation TA-26-12 Senior Center Roof 9.11.2026F
Bid Tabulation TA-26-12
Lewis and Lewis TA-26-12 Bid Recommendation Letter
Page 31 of 34
S Mamaroneck TEL:914/381-7835
En 45,( f' ,n t, Town Center FAX:914/381-8473
74( I- -js ° Road, Mamaroneck, NY 10543-3353
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FOUNDED 1661 ' C asp�to o a a o ec o
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INTERDEPARTMENT MEMORANDUM
DATE: September 9, 2026
TO: Meredith Robson, Town Administrator
CC: Tracy Yogman, Town Comptroller
FROM: Carol Murray, PE, Deputy Town Engineer
SUBJECT: Recommendation for Award of Contract
TA-26-12— Senior Center Roof Replacement
GENERAL:
Bid procurement was recently completed for the Town Senior Center Roof Replacement Project. The
project scope generally consists of replacement of existing asphalt shingle and asphalt roll roofing, and
associated accessory work to complete the roofing system.
On September 4th, 2026, nine (9) bid proposals were received as summarized on the attached bid
tabulation table. The lowest responsive, responsible bid proposal was received from Sandhu
Contracting Inc. at the submitted Base Bid price of$129,000.00. Engineering Department staff, in
conjunction with the Town's architectural consultant, Lewis & Lewis Architects, reviewed the proposals
in detail to confirm the contractor's qualifications, experience, and understanding of project scope. As
summarized in the attached memo from Lewis & Lewis Architects, references provided by Sandhu
shared positive feedback on their completed projects, which include extensive experience performing
public contracts for municipal facilities.
Bid proposals were solicited with two Add Alternate Items to provide the Town opportunity to include
additional discretionary renovations in the award. Add Alternate #1 includes removal and replacement
of existing soffits, while Add Alternate #2 includes installation of copper step flashing around all
chimneys in area of the upgraded roof. These alternates will provide an updated, quality roofing system
with improved durability.
Funding for the Senior Center Roof Replacement project was previously budgeted as part of Capital
Project H6758. Available budget in H6758 is sufficient to fully fund the recommended contract award
inclusive of Add Alternates #1 and#2. Based on the above, the Engineering Department recommends
the authorization of contract award for the Base Bid, with Add Alternate #1 and Alternate #2 elected, to
Sandhu Contracting at the total award amount of$158,500.00.
Please feel free to contact me with any questions.
Page 32 of 34
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Page 33 of 34
LEWIS + LEWIS
ARCH I TECTS
144 Larchmont Ave Phone: 914-315-6454
Larchmont, New York 10538 Email: paige@lewisandlewisarchitects.com
September 10, 2026
Robert Wasp, P.E., C.D.T.
Town Engineer
Town of Mamaroneck
740 W. Boston Post Road
Mamaroneck, NY 10543
Re: Contractor Recommendation — Sandhu Contracting Inc. (Contract #TA-26-12)
Dear Rob,
At your request we have contacted the references provided by Sandhu Contracting Inc. to
evaluate the firm's experience and performance as a roofing contractor on projects of similar
scope to the proposed Senior Center Reroofing project (Contract #TA-26-12).
The references provided consistently positive feedback regarding Sandhu Contracting Inc.'s
performance, including their ability to complete work within established project schedules and
budgets while maintaining the expected level of quality and professionalism.
Sandhu Contracting Inc.'s experience on comparable municipal projects, including work for the
New York City Department of Parks & Recreation and the New York City Department of
Sanitation, further demonstrates relevant experience with public-sector construction projects
and the associated requirements for coordination, quality, and accountability.
Based upon our review of the references provided and the information obtained through those
discussions, we have no concerns regarding Sandhu Contracting Inc.'s qualifications to
perform the proposed work and recommend that the Town of Mamaroneck proceed with
awarding the contract to Sandhu Contracting Inc. for this project.
Best,
/°alf-el ,i—e. t)-1,1
Paige Lewis
Architect
Page 1 of 1
Page 34 of 34