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HomeMy WebLinkAbout2026_04_08 Town Board Minutes o _ ��9_1_ Town of Mamaroneck // o Town Board Minutes m Wednesday, April 8, 2026, n Courtroom, Second Floor of Town Center 5:00 PM FOUNDED 1661 PRESENT: Jaine Elkind Eney, Town Supervisor Jeffery L. King, Councilmember Darren Moss, Councilmember Andrew Regenstreich, Councilmember ABSENT: Robin Nichinsky, Councilmember ALSO PRESENT: Allison May, Town Clerk Meredith S. Robson, Town Administrator William Maker Jr., Town Attorney 5:00 PM THE TOWN BOARD WORK SESSION Town Board was called to order by Town Supervisor Jaine Elkind Eney. Moved by Councilmember King, seconded by Councilmember Regenstreich, the Work Session unanimously opened at 5:01 p.m. WORK SESSION ITEMS 1. Request for Executive Session Moved by Councilmember Moss, seconded by Councilmember King, the Town Board agreed to enter an Executive Session to discuss the employment history of a particular person or persons. Carried Moved by Councilmember Regenstreich, seconded by Councilmember King, the Town Board agreed to adjourn the Executive Session and resume the Work Session. Carried 2. Discussion - Millennium Strategies Agreement The Town Administrator introduced the proposed agreement with Millennium Strategies, outlining expanded services including grant research, writing, submission, and centralized tracking and administration. Discussion focused on reducing administrative burden, improving coordination, and the firm's prior success in securing significant grant funding. The Board discussed contract structure, including a three- year term with optional extensions, non-hourly billing, and a 30-day termination provision. The Board expressed support for the agreement, noting return on investment and operational efficiency. 3. Discussion - Bid TA-26-01 Highway Department Materials Disposal The Board discussed the bid received for Highway Department materials disposal. Administrator Robson noted that the Engineering Department recommended that the Town Board reject the bid to allow for revisions to the bid documents to better reflect disposal units used during fall leaf removal operations. Town Board April 8, 2026 4. Discussion - Consultant Proposal 2026 Design Development for Storm Sewer Improvements The Town Administrator presented a proposal to continue engineering services for stormwater infrastructure improvements. Discussion addressed the multi-year capital plan, sequencing of design and construction, and the benefit of maintaining continuity with the existing consultant. The Board reviewed project scope, current project status, and ongoing grant coordination. 5. Discussion - NYS Unified Solar Permit Application Supervisor Elkind Eney explained that adoption of the New York State Unified Solar Permit is procedural, formalizes existing practices, and supports the Town's Climate Smart Communities certification. 6. Discussion - Arbor Day Proclamation The Town Supervisor noted the Town's continued participation in Tree City USA and the requirement for this annual Arbor Day proclamation. Supervisor Elkind Eney also mentioned the tree planting that the Town completes annually to maintain its Tree City USA status. 7. Updates 8. Request for Executive Session Moved by Councilmember King, seconded by Councilmember Regenstreich, the Town Board agreed to enter an Executive Session to discuss the employment history of a particular person or persons and litigation with the Village of Larchmont. Carried Moved by Councilmember King, seconded by Councilmember Moss, the Town Board agreed to adjourn the Executive Session and resume the Work Session. Carried 9. Updates Members of the Town Board provided updates on recent meetings, events, and ongoing initiatives. Supervisor Elkind Eney discussed the 25th anniversary of the September 11 commemoration, noting potential scheduling conflicts with regional events. Based on feedback from first responders, including the Fire Department and Town of Mamaroneck Police Department, the Board expressed support for shifting the event to September 10, with additional coordination to follow with the Ambulance Corps and neighboring municipalities. The Town Supervisor provided updates on upcoming events, including the Juneteenth ceremony scheduled for June 19 at 10:00 a.m. featuring Bishop Wayne Powell, the Keith Yizar Memorial Pavilion unveiling and fundraiser on April 18, and the Holocaust Remembrance Service on April 14 in White Plains. Supervisor Elkind Eney also proposed coordination of the Town's participation in a 250th anniversary flower garden and time capsule, noting that the Town Environmental Planner Elizabeth Aitchison would be leading the garden project with the Sustainability Collaborative and a request to Town Clerk Allison May to lead on the time capsule. Councilmember King noted interest in a potential half marathon event after observing a recent local promotion, with follow-up underway with Riverfront Roadrunners regarding logistics, participation, and charitable components. Town Board April 8, 2026 The Board also discussed Fire Department operational needs, including upcoming equipment replacements and capital considerations, such as turnout gear, hoses, chief vehicles, and apparatus maintenance issues affecting multiple units. Town Administrator Meredith Robson provided a comprehensive update on ongoing projects and open matters. The Comprehensive Plan Implementation Plan remains in progress, with a projected completion by this summer. Initial steps for the pool redevelopment project are underway, including a proposed topographic survey and geotechnical soil borings to inform a future master plan, with urgency due to expiring grant funding. The Board also discussed shade structure improvements, including financing options and Recreation Committee input, as well as ongoing contract discussions with LMC Media, including disposition of Town-owned equipment and funding structure. Additional infrastructure and capital project updates from both the Town Supervisor and Administrator included progress on the Weaver Street sidewalk (anticipated completion in August), evaluation of traffic calming measures at the New Jefferson corridor, planning for the Madison Avenue project, and design and bidding efforts for the Tree Garage and recreational master plan. The Rockland Avenue Bridge project continues in design following grant funding, with potential expansion beyond underpinning under consideration. Further discussion included sustainability and facilities planning initiatives, including potential solar installations, generator projects pending County agreements, EV charging coordination, and communication tools such as Constant Contact and its SMS capabilities. The Town Administrator noted that zoning updates and lease considerations for Town facilities remain under review. 10. Changes to Regular Meeting Agenda There were no changes to the agenda except for the addition of a resolution granting stipends. 8:00 PM TOWN BOARD REGULAR MEETING The Town Board meeting convened in the Courtroom located on the second floor of the Town Center. The public may also view the meeting on their cable set-top boxes — Optimum 75/76/77 or Verizon Fios 34/35/36 -- or online at LMCMedia.org. CALL TO ORDER The Regular Meeting of the Town Board was called to order by Town Supervisor Elkind Eney at 8:17 p.m. The Town Supervisor noted that the Town Board met for a Work Session beginning at 5:00 p.m. this evening, which was open to the public. SUPERVISOR'S REPORT On March 20th I attended the St. Patrick's Day Luncheon at the Senior Center. Ninety seniors enjoyed corned beef and cabbage and all the fixings, and then they danced to Irish music. I did not dance with them. I want to thank Stephanie and her staff for providing such exceptional programs for our seniors. It's really incredible. On March 22nd, Andrew, Alli, and I marched in the 14th Annual Sound Shore St. Patrick's Day Parade along Mamaroneck Avenue. With the luck of the Irish, the rain held off and those of us in the parade were greeted by enthusiastic crowds throughout. I want to thank Alli for bringing Vanta, who was the superstar of the parade. Town Board April 8, 2026 On March 30th, we broke ground on the long-awaited Parks Building, which was partially destroyed during Hurricane Ida. The top floor of the Parks Building houses our sign shop and the Parks Department is below, which is for storing equipment. The new building has a green HVAC system that was funded in part by grants. On April 1 , the Town, along with other communities, signed an inter-municipal agreement revitalizing the Long Island Sound Watershed Inter-Municipal Council, or LISWC. LISWC is needed to present coordinated municipal action focused on shared regional priorities including flooding, stormwater management, and climate resilience. Through LISWC, municipalities will coordinate mitigation projects, share data and best practices, advocate collectively, and pursue funding opportunities at the county, state, and federal level. I'm proud to serve as a member of the Executive Board of LISWC, and Councilmember Moss, Andrew Regenstreich, and Town Administrator Robson attended the ceremony with me. We have some upcoming events. On April 16th, from 5 to 7 p.m., the New York State Department of Transportation is hosting an open house at Mamaroneck High School to gather input about future enhancements to U.S. Route 1 . The goal is to enhance safety, promote pedestrian and bicycle transit, and we hope as many people as possible attend. On April 18th, from 10 a.m. to 12 noon, we will have our annual spring Earth Day cleanup at Leatherstocking Trail. We supply the bags and gloves, and it's always amazing how much is collected. And on April 19th, we will have our annual Bunny Hop 5K and one-mile kids run at Memorial Park. PUBLIC HEARING(S) 1. Public Hearing 1 - "Adoption of the Updated NYStretch Energy Code" Law The following Notice of Public Hearing is entered into the record as follows: PUBLIC HEARING NOTICE LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, a Public Hearing will be held on Wednesday, April 8, 2026, at 8:00 p.m. or as soon thereafter as is possible, to consider the "Adoption of the Updated NYStretch Energy Code" law, at the Town Center, 740 W. Boston Post Road, Mamaroneck, New York. Purpose: To protect and promote the public health, safety, and welfare of its residents by requiring compliance with energy efficient building standards, in 2021, the Town Board adopted the NYStretch Energy Code 2020, published by the New York State Energy Research and Development Authority. On December 31 , 2025, the State of New York adopted the 2025 Energy Conservation Code of New York State (2025 ECCCNYS). The Town Board recognizes that parts of the NYStretch Energy Code 2020 are more restrictive than parts of the 2025 ECCCNYS but other parts are not. The Town Board wishes to make the more stringent requirements for energy efficient construction in both the NYStretch Energy Code 2020 and the 2025 ECCCNYS applicable to construction in the unincorporated area of the Town of Mamaroneck. Acting pursuant to New York Energy Law §11-109(1), the Town Board updates the Town Code by incorporating into it the most energy efficient building standards of both the NYStretch Energy Code 2020 and the 2025 ECCCNYS. You may also view the meeting on local municipal access television (Cablevision 75, 76, 77 or Verizon 34, 35, 36) or on LMC Media's website, https://lmcmedia.org. Town Board April 8, 2026 The full text of this document can be viewed on the Town's website, https://www.townofmamaroneckny.gov/calendar.aspx, or by calling the Town Clerk's Office at 914-381-7870, for a mailed copy. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Published: March 24, 2026 Moved by Councilmember King, seconded by Councilmember Moss, the Public Hearing was unanimously opened. Carried Town Attorney Maker provided an overview of the proposed law and acknowledged the Town Building Inspector Richard Polcari's contributions. Supervisor Elkind Eney asked if anyone had any comments. Councilmember King noted potential insurance-related benefits for Town residents associated with the Town's adoption of the NYStretch Energy Code. Moved by Councilmember King, seconded by Councilmember Regenstreich, the Public Hearing was unanimously closed. Carried Moved by Councilmember Regenstreich, seconded by Councilmember King, the Local Law known as "Adopting the Updated NYStretch Energy Code" was approved: Local Law No. 1 — 2026 This local law shall be known as the "Adoption of the Updated NYStretch Energy Code" law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1 — Purpose: To protect and promote the public health, safety, and welfare of its residents by requiring compliance with energy efficient building standards, in 2021 , the Town Board adopted the NYStretch Energy Code 2020, published by the New York State Energy Research and Development Authority. On December 31, 2025, the State of New York adopted the 2025 Energy Conservation Code of New York State (2025 ECCCNYS). The Town Board recognizes that parts of the NYStretch Energy Code 2020 are more restrictive than parts of the 2025 ECCCNYS but other parts are not. The Town Board wishes to make the more stringent requirements for energy efficient construction in both the NYStretch Energy Code 2020 and the 2025 ECCCNYS applicable to construction in the unincorporated area of the Town of Mamaroneck. Acting pursuant to New York Energy Law §11-109(1), the Town Board updates the Town Code by incorporating into it the most energy efficient building standards of both the NYStretch Energy Code 2020 and the 2025 ECCCNYS. Section 2 —Amendment of a current section of the Mamaroneck Code: Section 106-40.1 of the Code of the Town of Mamaroneck is repealed, and the following is substituted in its place: §106-40.1 Adoption of NY Stretch Energy Code 2020 Town Board April 8, 2026 A. The NYStretch Energy Code 2020 shall apply to all new construction, substantial renovations, alterations and additions in the unincorporated area of the Town of Mamaroneck with respect to properties for which a building permit was issued prior to December 31, 2025. B. All new construction, substantial renovations, alterations and additions in the unincorporated area of the Town of Mamaroneck with respect to properties for which a building permit was applied on or after December 31, 2025, shall comply with both the NYStretch Energy Code 2020 and the 2025 ECCCNYS. In those areas where the NYStretch Energy Code 2020 imposes more stringent requirements for energy efficient construction than the 2025 ECCCNYS does, the NYStretch Energy Code 2020 shall apply. In those areas where the 2025 ECCCNYS imposes more stringent requirements for energy efficient construction than the NYStretch Energy Code 2020 does, the 2025 ECCCNYS shall apply. C. Notwithstanding the foregoing, the more stringent requirements for energy efficient construction imposed by 2025 ECCCNYS shall not apply to persons who either have or will have obtained building permits or have or will have submitted complete applications for building permits prior to December 31 , 2025. Section 3 — Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 4 — Effective Date: This Local Law shall become effective upon filing with the Secretary of State. Carried 2. Public Hearing 2 - "Change in the Hours when Fields are Open" Law The following Notice of Public Hearing is entered into the record as follows: PUBLIC HEARING NOTICE LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, a Public Hearing will be held on Wednesday, April 8, 2026, at 8:00 p.m. or as soon thereafter as is possible, to consider the "Change in the Hours when Fields are Open" law, at the Town Center, 740 W. Boston Post Road, Mamaroneck, New York. Purpose: The Town Board finds that for a limited time, fields should be available for use on Saturdays starting at 8:00 a.m. instead of 9:00 a.m. as is the current rule. You may also view the meeting on local municipal access television (Cablevision 75, 76, 77 or Verizon 34, 35, 36) or on LMC Media's website, https://lmcmedia.org. The full text of this document can be viewed on the Town's website, https://www.townofmamaroneckny.gov/calendar.aspx, or by calling the Town Clerk's Office at 914-381-7870, for a mailed copy. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Published: March 25, 2026 Town Board April 8, 2026 Moved by Councilmember King, seconded by Councilmember Moss, the Public Hearing was unanimously opened. Carried Supervisor Elkind Eney explained the purpose of the proposed local law and asked if anyone had any comments. There were no public comments. Moved by Councilmember King, seconded by Councilmember Moss, the Public Hearing was unanimously closed. Carried Moved by Councilmember Regenstreich, seconded by Councilmember King, the Local Law known as "Law to Change the Hours when Fields are Open" was approved: Local Law No. 2 - 2026 This local law shall be known as the "Change in the Hours when Fields are Open" law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1 — Purpose: The Town Board finds that for a limited time, fields should be available for use on Saturdays starting at 8:00 a.m. instead of 9:00 a.m. as is the current rule. Section 2 —Amendment of a current section of the Mamaroneck Code: Section 148-5 B. of the Code of the Town of Mamaroneck hereby is amended by repealing the current section and replacing it with the following: § 148-5 Hours B. The fields can be used only by those persons to whom permits have been issued and can be used only for the reason specified in the permit. The fields shall be open for use by the persons to whom a permit has been issued on Saturdays from 8:00 a.m. (prevailing time) to dusk from April 11 , 2026, through and including June 27, 2026 and on all other days from 9:00 a.m. (prevailing time) to dusk, except when an event sponsored by the Town or an organized activity or a one-day event is being conducted in which case the field where the event is held shall close at the later of dusk or 1/2 hour after such event is concluded. Section 3 — Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 4 — Effective Date: This Local Law shall become effective upon its filing with the Secretary of State. Carried RESIDENT COMMENTS Supervisor Elkind Eney asked if anyone in the audience wished to address the Town Board and there was no one. Town Board April 8, 2026 BOARD OF FIRE COMMISSIONERS 1. Call to Order Commissioner Elkind Eney called the Meeting to order, then on motion of Commissioner Moss, and seconded by Commissioner King, the Board of Fire Commissioners was unanimously declared open. Present were the following members of the Fire Commission: Commissioner: Jaine Elkind Eney Commissioner: Jeffery L. King Commissioner: Darren Moss Commissioner: Andrew Regenstreich Carried 2. Fire Claims Moved by Commissioner King, seconded by Commissioner Moss, it was RESOLVED that the Board of Fire Commissioners hereby approves the attached list of fire claims in the amount of$6,227.66. See Attachment A. Carried 3. Fire Report Commissioner Elkind Eney read the Fire Report for the Month of March 2026, as follows: ALARM TYPE NUMBER Fire 49 Stills 13 Out of Town (Mutual Aid) 1 EMS 3 Drills 10 TOTAL 76 Total number of personnel responding: 797 Total time working: 55 hours and 45 minutes. See Attachment B. 4. Other Fire Department Business There being no further business to come before the Fire Commission, on motion of Commissioner King, seconded by Commissioner Moss, the Fire Commission unanimously adjourned and the Town Board reconvened. Carried AFFAIRS OF THE TOWN OF MAMARONECK 1. Consideration to Set a Public Hearing - Proposed Local Law "Revision of the Senior Citizens Tax Exemption" The Town Attorney outlined proposed revisions to the Town's senior citizen tax exemption to align with Westchester County policy excluding non-taxable Social Town Board April 8, 2026 Security income from eligibility calculations. The update also modernizes and clarifies outdated provisions in the Town Code. He noted that setting the public hearing now ensures adoption prior to the May 1 taxable status date. Moved by Councilmember Moss, seconded by Councilmember King, it was RESOLVED, that the Town Board hereby sets a public hearing for proposed local law "Revision of the Senior Citizens Tax Exemption" for the April 22, 2026, Town Board meeting. Carried 2. Consideration - Millennium Strategies Agreement The Town Administrator introduced this expanded agreement with Millennium Strategies for comprehensive grant consulting services. Moved by Councilmember King, seconded by Councilmember Moss, it was RESOLVED, that the Town Board hereby approves the 2026 agreement with Millennium Strategies for grant consulting services which includes and hereby authorizes the Town Administrator to execute the agreement, any term extensions up to a total of five years, and any related documents necessary to carry out its implementation. See Attachment C. Carried 3. Consideration to Reject Bid TA-26-01 Highway Department Materials Disposal Administrator Robson advised that the submitted bid did not adequately reflect operational needs and recommended rejection. The Town Administrator said that the bid would be updated and reissued to encourage broader participation; revisions will clarify unit measurements and scope, particularly related to leaf and wood debris disposal. Moved by Councilmember Moss, seconded by Councilmember King, it was RESOLVED, that the Town Board hereby rejects Bid TA-26-01 - Highway Department Materials Disposal. Carried 4. Consideration - Consultant Proposal 2026 Design Development for Storm Sewer Improvements The Town Administrator proposed the continuation of engineering services for stormwater infrastructure improvements with H2M Architects as part of the Town's multi-year capital plan. The agreement supports the Town's ongoing efforts to address chronic flooding and advance long-term infrastructure resilience. Moved by Councilmember King, seconded by Councilmember Moss, it was RESOLVED, that the Town Board hereby approves the agreement from consultants H2M Architects + Engineers for design development of storm sewer improvements for a budget not to exceed$343,600.00 and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Carried 5. Consideration - NYS Unified Solar Permit Application Moved by Councilmember Regenstreich, seconded by Councilmember King, it was Town Board April 8, 2026 RESOLVED, that the Town Board hereby approves the adoption of the New York State Unified Solar Permit application and authorizes its use for small- scale photovoltaic systems. Carried 6. Consideration - Arbor Day Proclamation Moved by Councilmember Moss, seconded by Councilmember King, it was RESOLVED, that the Town Board hereby proclaims Friday, April 24, 2026, as Arbor Day in the Town of Mamaroneck. Carried 7. Consideration of Certiorari Moved by Councilmember King, seconded by Councilmember Moss, it was RESOLVED, that the Town Board hereby approves the settlement of certiorari for 2108-2122 Boston Post Road resulting in a refund of$370.00. Carried 8. Resolution Granting Stipends The Board recognized extraordinary efforts by Highway Department supervisors during the three snowstorms in early 2026, noting extended hours and operational demands without overtime eligibility. The one-time stipend was proposed to acknowledge their contributions. The Board emphasized appreciation for staff dedication and public safety outcomes. Moved by Councilmember King, seconded by Councilmember Moss WHEREAS, the snowstorms of early 2026 required the members of the Town's Highway Department to work extraordinary amounts of overtime to clear the public places and make the Town safe for its residents and visitors, and WHEREAS, the people who supervised the Highway employees worked the same amount of time as the members of the Highway Department who performed the snow removal, and WHEREAS, these supervisors are not entitled to receive paid overtime for the enormous number of additional hours that they worked, and WHEREAS, the Town Board finds that the exceptional effort by these supervisors deserves to be recognized BE IT RESOLVED, that the following stipends shall be paid: To John Barretto, the sum of$5,000.00 To John Galli, the sum of$5,000.00 and To Christopher Gonch the sum of$4,000.00, and Be it further RESOLVED, the award of these stipends shall have no precedential value as they are being granted due to highly unusual circumstances. Carried Town Board April 8, 2026 REPORTS OF THE COUNCIL Councilmember King • Extended well wishes to residents for a safe and healthy spring season. • Noted that the upcoming weekend marks the start of the Town's spring recreation programming, highlighting the Annual Bunny Hop on April 19th at Memorial Park, including a one-mile children's race at 8:30 a.m. followed by the 5K (3.1 miles) at 9:00 a.m. • Highlighted the "Dancing Through the Decades" fundraiser on April 18th from 6:00 p.m. to 9:00 p.m. at St. Thomas Church, held in memory of Keith D. Yeiser, with proceeds benefiting two graduating high school seniors. Councilmember Nichinsky • Councilmember Nichinsky was not present. Councilmember Moss • Congratulated the Mamaroneck High School basketball team on an outstanding season, including reaching the semifinals and securing the program's first Sectional title. • Reported attending the Long Island Sound Watershed Inter-Municipal Council (LISWC) signing and encouraged residents to attend the upcoming New York State Department of Transportation open house. • Highlighted upcoming community events, including the Town's Spring Clean-Up, Earth Day activities, and compost giveaways scheduled for May 2nd at Maxwell Avenue and May 3rd in Lot A through Westchester County, with additional details to be provided on the Town's website. Councilmember Regenstreich • Reported attending the LISWC signing, noting it reflects the Town's ongoing commitment to sustainability, environmental protection, and Long Island Sound Restoration. • Attended a Housing Authority meeting, emphasizing continued support for the Town's most vulnerable residents. • Provided an update on Planning Board engagement, highlighting efforts to ensure a positive and effective review process. • Noted the Board's broader commitment to sound governance, including strategic investments such as the Millennium Strategies agreement and sustainability initiatives including the unified solar permitting. • TOWN CLERK'S REPORT Town Clerk May announced a voter engagement event to be held at the Larchmont Library on Sunday, April 12th, from 1:00 p.m. to 4:00 p.m. with the League of Women Voters. The event will include mock voting, voter education, and community outreach opportunities designed to prepare residents for the 2026 elections. Clerk May noted that the event is nonpartisan, open to all ages, and encourages community participation. TOWN ATTORNEY'S REPORT Town Attorney Maker reflected on the opening of baseball season, noting both the consistency and unpredictability of the sport and observing that early season results often do not predict how the season will ultimately unfold. Town Board April 8, 2026 ADJOURNMENT On motion of Councilmember King, seconded by Councilmember Regenstreich, the meeting was unanimously adjourned at 9:02 p.m. Carried NEXT REGULARLY SCHEDULED MEETING - April 22, 2026 Respectfully submitted by Allison May, Town Clerk Town Board April 8, 2026 Attachment A TOWN OF MAMARONECK FROM: TRACY YOGMAN-TOWN COMPTROLLER RE: Fire Claims Dote April 8,2026 The following Town of Mamaroneck Fire Department claims have been certified by Chief Alex Rapp and submitted to the Compnollet's Office for payment: VENDOR DESCRIPTION AMOUNT Bed Sheets,Pillows,Bath Towels,Socks,Storage Bins,Office Supplies,Belts,Tactical Amazon Work Boots(2x),Jump Starter,Wire Strippers,Ladder Rack Strays,Voltage Tester, $ 1,218.98 Chase Credit Card Utica Fire Academy required apparal package for two new firefighters $ 482.50 Grainger Vehicle Polisher Tool&Pads $ 369.29 Liftoff LLC Renew office email license 6/1/26-5/31/27 $ 3,600.00 Vcrizon _ FIRE HQ SVC 3/4-4/3/26 $ 307.44 Food for fire safety drill 3/18/26 $ 249.45 Village Pizza&Pasta Total $ 6,227.66 Page 77 of 139 Town Board April 8, 2026 Attachment B TOWN OF MAMARONECK FIRE DEPARTMENT OFFICE OF THE CHIEF I� w_ Headquarters 7 205 WEAVER STREET LARCH MONT,NEW YORK 10538 WEAVER 834-2100 EMERGENCY I— 834-2101-NON EMERGENCY 834-24 834-2438 GRIEF'S OFFICE STREET 834-0922-FAX WWW.TMFD.ORG 4ot JA To: Board of Fire Commissioners From: Chief Alexander Rapp Date: April 06,2026 Re: Fire Report for the Month of March 2026 The following report outlines response to calls made during the month of March 2026. It summarizes the nature,the number of personnel responding and the total time spent. Alarm Type Number Fire 49 Stills 13 Out of Town(Mutual Aid) 1 EMS 3 Drills 10 TOTAL 76 Total number of personnel responding: 797 Total time working: 55 hours and 40 minutes Respe l)ly Su. rttsl, hief Al x.•.er pp Town Board April 8, 2026 Attachment C Millennium Strategies LLC • 25 Smith Street, Suite 401, Nanuet, NY, 10954 This Agreement is made and entered into by and between Millennium Strategies LLC (herein referred to as "Consultant")located at 25 Smith Street,Suite 401,Nanuet,NY, 10954 and Town of Mamaroneck(herein referred to as"Client")located at 740 West Boston Post Road,Mamaroneck,NY,10543. SCOPE OF SERVICES Consultant will provide Grant Consulting Services on behalf of Client.Services to be provided are as follows: Grant Research, Writing,and Consulting Services Consultant will identify,research,and present available governmental and non-governmental grant opportunities as well as prepare and submit grant applications in support of Client's priority projects.Consultant will also track and report on the status of all services rendered and participate in requested meetings to ensure services remain aligned with Client's evolving needs and goals.Services include: • Conduct strategic planning for grant research and funding to be pursued in keeping with Client's budget,capital plan, and identified needs. This process will include coordinating meetings with administrators, department heads,and other personnel to review Client's funding goals. • Research all available governmental and non-governmental grant opportunities on a continual basis throughout the duration of the contract period.Detailed research memos and application breakdowns will be presented by Consultant to Client on a weekly basis for all grant opportunities that align with Client's priority projects/programs. • Preparation and submission of all grant applications authorized by Client, in accordance with the guidelines established by funding agencies, on a continual basis throughout the duration of the contract period. This includes all necessary follow-up with governmental,non-governmental,and legislative agencies in support of applications submitted by Consultant on behalf of Client. • Submission of a monthly report detailing all activities undertaken by Consultant on behalf of Client. The monthly report will include all grants awarded, grants submitted and pending approval,grant applications-in- progress, grants presented, and grants denied, providing an ongoing assessment of Consultant's efforts throughout the duration of the contract period. • Provision of access to the GranTrack—Programs and Applications Tool.This web-based tool will provide real- time access to downloadable memos for grant opportunities presented by Consultant, a record of all grant applications Consultant has submitted on behalf of Client,and other data documenting Client's grant-seeking efforts. GranTrack—Awards Management Tool The GranTrack-Awards Management Tool is a web-based platform designed to help local governments centralize, organize, and proactively manage grant awards. The tool is equipped with a variety of features to support grant management,including: • Award status tracking • Compliance checks and system alerts • Document storage and retrieval • Multiple ways to view and filter data • Payment tracking and reminders • Budget and match tracking • Report scheduling and reminders • Automated communications/alerts In order to support the deployment of GranTrack, Consultant will lead a 90-day onboarding process to establish • Clint's organization within GranTrack.Onboarding activities include: Town of Mamaroneck Page 1 of 5 Service Agreement a Town Board April 8, 2026 Attachment C (Cont'd) Millennium Strategies LLC 25 Smith Street, Suite 401 Nanuet, NY 10954 • Kickoff meeting with key organizational stakeholders to review onboarding plan. • Establish Client's organizational profile within GranTrack,including user accounts and roles. • Inventory,organize,and migrate all grant award records,documents,files,and data into GranTrack. • Training sessions and follow-up Q&A sessions with key Client staff that will use GranTrack. Grant Administration Services At the end of the 90-day onboarding process,Consultant will provide comprehensive Grant Administration Services on behalf of Client. Consultant will actively oversee and manage all active and future grant awards received by Client,including the management of all data and grant award records within GranTrack. Services include: • Review and execution of grant agreements,as well as reporting and compliance requirements. • Setup of reporting and payment portals,as well as ensuring active registration in SAM.gov • Award setup in GranTrack,including uploading files,assigning user roles,and adding budget details. • Coordination of kickoff meetings with key project staff • Serving as primary point of contact with funding agencies and completing grant amendments as needed. • Preparation and submission of programmatic/financial reports,including reimbursement requests. • Monitoring grant compliance including expenditures,subrecipient agreements,and procurement. • Maintenance of detailed award records within GranTrack. • Processing of administrative closeout of grant awards and retention of all grant records. COMPENSATION Fee Proposal Consultant shall receive compensation from Client in accordance with the Fee Proposal listed below. The Fee Proposal is reflective of Consultant's total annual fees for services for a term of up to five(5)years. Services Year 1 Thar 2 Year 3 Year 4 Year 5 Grant Research,Writing, $42,840.00 $42,840.00 $43,692.00 $43,692.00 $44,556.00 and Consulting Services GranTrack—Awards $13,000.00 $8,000.00 $8,000.00 $8,000.00 $8,000.00 Management Tool Grant Administration $4,500.00 $6,000.00 $6,000.00 $6,000.00 $6,000.00 Services Total Annual Fees $60,340.00 $56,840.00 $57,692.00 $57,692.00 $58,556.00 Supplemental Details Outlined below are supplemental details related to the fees presented within the Fee Proposal. This information is presented for informational purposes to ensure transparency as it relates to pricing,billing terms,and any conditions associated with Consultant's fees for services. Grant Research, Writing,and Consulting Services Year Rate Amount Quantity Fee Year 1 Monthly Retainer Fee $3,570.00 12 $42,840.00 Year 2 Monthly Retainer Fee $3,570.00 12 $42,840.00 Year 3 Monthly Retainer Fee $3,641.00 12 $43,692.00 Year 4 Monthly Retainer Fee $3,641.00 12 $43,692.00 Year 5 Monthly Retainer Fee $3,713.00 12 $44,556.00 Town of Mamaroneck Page 2 of 5 Service Agreement Town Board April 8, 2026 Attachment C (Cont'd) Millennium Strategies LLC • 25 Smith Street, Suite 401 Nanuet, NY 10954 • Monthly retainer fee is inclusive of all costs for these services. • A 2%cost of living adjustment has been applied to the monthly retainer fee in Years 3 and 5. GranTrack—Awards Management Tool Year Rate Amount Quantity Fee Year 1 GranTrack Annual Fee $8,000.00 1 $13,000.00 One-Time Onboarding Fee $5,000.00 1 Year 2 GranTrack Annual Fee $8,000.00 1 $8,000.00 Year 3 GranTrack Annual Fee $8,000.00 1 $8,000.00 Year 4 GranTrack Annual Fee $8,000.00 1 $8,000.00 Year 5 GranTrack Annual Fee $8,000.00 1 $8,000.00 • GranTrack Fee is billed in full upon contract execution one-time annually. • GranTrack Fee includes full access to the GranTrack—Awards Management Tool. • GranTrack Fee is reflective of a 20%multi-year discount for a 5-year contract term. • Onboarding fee is a one-time fee billed in full upon completion of 90-day onboarding process. • Onboarding Fee includes the inventory and migration of grant award records into GranTrack as well as user account setup and training for all staff. Grant Administration Services Year Rate Amount Quantity Fee Year 1 Monthly Retainer Fee $500.00 9 $4,500.00 411111/ Year 2 Monthly Retainer Fee $500.00 12 $6,000.00 Year 3 Monthly Retainer Fee $500.00 12 $6,000.00 Year 4 Monthly Retainer Fee $500.00 12 $6,000.00 Year 5 Monthly Retainer Fee $500.00 12 $6,000.00 • Monthly retainer fee shall go into effect during Year 1 following the completion of the 90-day onboarding process and shall remain in effect for the remainder of the 5-year contract term. • In the event you wish to discontinue the monthly retainer fee arrangement,fees will transition to being billed on an as-needed basis at a rate of$200.00 per hour. • Grant Administration Services are available only to clients subscribed to and utilizing the GranTrack—Award Management Tool. ASSUMPTIONS The following assumptions detail the roles and responsibilities of Client. • Client shall designate a primary point of contact to ensure timely cooperation, access to information, and internal approvals as necessary in order for Consultant to perform services as outlined within the Scope of Services. • Client shall ensure timely delivery of data necessary to complete GranTrack onboarding process within the prescribed 90-day onboarding window.The onboarding fee will be billed at the end of the 90-day onboarding window and billing will transition to the monthly retainer fee for Grant Administration Services,regardless of the status of the onboarding process. • Client shall ensure timely delivery of data necessary to complete programmatic and financial reports including, but not limited to cancelled checks,purchase orders,contracts,invoices,and programmatic performance details. • Client remains responsible for policy decisions,expenditure authorization,procurement compliance,and final • approval of reports and submissions. Consultant relies on the accuracy and completeness of information provided by Client and does not assume responsibility for Client's internal controls or financial systems. Town of Mamaroneck Page 3 of 5 Service Agreement Town Board April 8, 2026 Attachment C (Cont'd) Millennium Strategies LLC 25 Smith Street, Suite 401 Nanuet, NY 10954 TERM This Agreement shall be for a term of up to five(5)years consisting of an initial term of three(3)years and two(2) one-year renewal options as outlined below.The renewal options may be authorized with the written mutual consent of both Consultant and Client. Term Dates Initial Term(Years 1 -3) March 1,2026—February 28,2029 Renewal Option 1(Year 4) March 1,2029—February 28,2030 Renewal Option 2(Year 5) March 1,2030—February 28,2031 AMENDMENTS Either party may request a modification to the level or type of services provided,including the addition or removal of specific service components. Any approved modification shall be documented through a written amendment to this Agreement and shall take effect on a prospective basis as mutually agreed upon by Client and Consultant. Notwithstanding any such modification,the Client shall remain responsible for all fees paid, incurred,or pending payment for services already completed or in progress prior to the effective date of such amendment.This includes, but is not limited to, any recurring monthly retainer fees, the GranTrack annual and onboarding fees, and any approved project-based fees. Such fees shall remain due and payable, are non-refundable, and are not subject to proration.All other terms and conditions of this Agreement shall remain in full force and effect. TERMINATION Either party may terminate this Agreement at any time by providing written notice to the other party via registered mail. Termination shall become effective thirty (30) days following the receipt of such notice. In the event of termination. all recurring monthly retainer fees shall continue through the effective date of termination. As of the effective date termination,all recurring monthly retainer fees shall cease.The Client shall remain responsible for all fees paid,incurred,or pending payment for services already completed or in progress prior to the effective date of termination. This includes, but is not limited to, any recurring monthly retainer fees, the GranTrack annual and onboarding fees,and any approved project-based fees. Such fees shall remain due and payable,are non-refundable, and are not subject to proration. HOLD HARMLESS Each party hereby agrees to indemnify and hold the other party harmless from any expense,loss,liability,or claim incurred directly or indirectly by the responsible party with respect to any actions or omissions, authorized or unauthorized, of such party, its employees, agents, servants, subcontractors, or assignees with respect to this Agreement. Indemnification shall include, but not be limited to fees, claims, demands, and losses, court costs, settlement costs,and counsel fees whatsoever the nature,without limitation. ASSIGNABILITY This Agreement is not assignable without the prior written consent of both Client and Consultant. BINDING This Agreement shall be binding upon each party's successors or assignees. LAW The terms of this Agreement shall be governed by the laws of the State of New York • Town of Mamaroneck Page 4 of 5 Service Agreement Town Board April 8, 2026 Attachment C (Cont'd) Millennium Strategies LLC 25 Smith Street, Suite 401 Nanuet, NY 10954 DISPUTES The parties hereto stipulate and agree that any dispute between them, whether equitable or legal relief is sought, shall be venued in the Supreme Court of New York, Westchester County. Each of the parties to this Agreement further stipulate and agree to the personal and subject matter jurisdiction of the Supreme Court of New York, Westchester County in such dispute or proceeding. ACKNOWLEDGED,AGREED TO AND ACCEPTED BY: For:Millennium Strategies LLC Date 04/07/2026 Name:Edward Farmer Title:President and CEO For:Town of Mamaroneck Date 4111 Name: - Title: • Town of Mamaroneck Page 5 of 5 Service Agreement