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HomeMy WebLinkAbout2026_05_20 Town Board Minutes of \' $7 Town of Mamaroneck Town Board Minutes o ! o Wednesday, May 20, 2026, rn Conference Room A, Second Floor, Town Center 5:00PM FOUNDED 1661 PRESENT: Jaine Elkind Eney, Town Supervisor Jeffery L. King, Councilmember Robin Nichinsky, Councilmember Darren Moss, Councilmember Andrew Regenstreich, Councilmember ABSENT: Allison May, Town Clerk ALSO PRESENT: Meredith S. Robson, Town Administrator William Maker Jr., Town Attorney Tracy Yogman, Town Comptroller Gary Evans, Consultant/Assistant to the Town Administrator Jennifer Gonzalez, Deputy Town Clerk 5:00 PM THE TOWN BOARD WORK SESSION The Work Session of the Town Board was called to order by Town Supervisor Jaine Elkind Eney. Moved by Councilmember King, seconded by Councilmember Moss, the Work Session unanimously opened at 5:00 p.m. Carried WORK SESSION ITEMS 1. Request for Executive Session #1 Moved by Councilmember King, seconded by Councilmember Moss, the Town Board agreed to enter an Executive Session to discuss the employment history of a particular person or persons. Carried Moved by Councilmember King, seconded by Councilmember Nichinsky, the Town Board unanimously agreed to resume the Regular Meeting. Carried 2. Discussion - Community Green House Gas Inventory Report This report is part of the climate smart communities process which is a New York State Department of Environmental Conservation program to encourage communities to take steps reducing Green House gases, climate resilience and general good stewardship of the environment. Town Board May 20, 2026 3. Request for Executive Session #2 Moved by Councilmember Moss, seconded by Councilmember King, the Town Board agreed to enter Executive Session to discuss current litigation with Village of Larchmont and Westchester Joint Water Works, the employment history of a particular person or persons, and collective negotiations pursuant to article fourteen of the civil service law. Carried Moved by Councilmember King, seconded by Councilmember Nichinsky, the Town Board unanimously agreed to resume the Regular Meeting. Carried 4. OUT OF ORDER Updates The Town Board discussed the proposed Hommocks Apartments affordable housing project, including potential impacts on emergency services and first responders. Then Town Administrator Meredith Robson reviewed the Town's staffing vacancies, explaining that positions must be formally declared vacant before recruitment can begin in accordance with Civil Service requirements. The Board received an update on the Garbage District No. 1 incinerator demolition project. Administrator Robson reported that the bid process is expected to take six to eight weeks, with construction anticipated to begin in the fall. The Town Administrator reviewed the project's history, noting that it is a Sanitation Commission project jointly funded by the Town of Mamaroneck and the Village of Larchmont, with the Town financing its share through bonding. The Board reviewed information provided by Town Assessor Pamela Valenza regarding the distinction between assessed value and market value for residential properties. The Board discussed the proposed Town logo survey and implementation of a potential new logo. Board Members emphasized the importance of clearly communicating anticipated costs and implementation considerations, including updates to vehicles, uniforms, signage, and other Town assets. Supervisor Jaine Elkind Eney will work with the consultant to revise the survey and gather additional implementation cost information. The Town Board scheduled a Special Meeting for June 10, 2026, from 5:00 p.m. to 7:00 p.m. to continue discussions regarding Board goals and the Budget Committee. The Board received updates regarding the resignation of the Director of the Larchmont Public Library, the Recreation Department's evaluation of hybrid turf technology, and the ongoing New York State Department of Transportation redesign of Boston Post Road. The Board requested that the Administrator provide periodic updates regarding roadway safety improvements and roadway lane configuration alternatives. 5. OUT OF ORDER Changes to Regular Meeting Agenda The Town Board agreed to add the following items to the Regular Meeting Agenda: consideration of an update to the Purchasing Policy, an appointment to the Traffic Committee, and an appointment to the Recreation Commission. Town Board May 20, 2026 6. OUT OF ORDER Request for Executive Session #3 Moved by Councilmember Nichinsky, seconded by Councilmember King, the Town Board agreed to enter Executive Session to discuss current litigation with Village of Larchmont and WJWW. Carried Moved by Councilmember King, seconded by Councilmember Nichinsky, the Town Board unanimously agreed to resume the Regular Meeting. Carried 8:00 PM TOWN BOARD REGULAR MEETING The Regular Meeting of the Town Board meeting convened in the Courtroom located on the second floor of the Town Center. The public was also able to view the meeting on their cable set-top boxes — Optimum 75/76/77 or Verizon Fios 34/35/36 -- or online at LMCMedia.org. CALL TO ORDER The Regular Meeting of the Town Board was called to order by Town Supervisor Elkind Eney at 8:00 p.m. SUPERVISOR'S REPORT Welcome to the May 20, 2026, meeting of the Town Board of the Town of Mamaroneck. The Town Board met today for a Work Session in Conference Room A starting at 5:00 p.m., which was open to the Public. The Assessor would like our residents to know that the Town is preparing for our 2026 Tentative assessment roll update. On June 1 st the tentative assessment roll and assessment data may be found under property assessment on our Town website (www.TownofMamaroneckNY.gov). All property owners will receive an "assessment notice" which will be mailed on June 1st. Adjusting assessments to appropriately reflect market value shifts and physical changes to property inventory are required by the New York State Office of Real Property Tax Services and are typical in municipalities that maintain assessments at full market value. Please be aware that the Assessor does not determine taxes; that is the responsibility of each taxing jurisdiction (Town, County, School, etc.). Assessments are the mechanism that determines each taxpayer's share of the property tax levy each year. If you disagree with your value, you are entitled to challenge your tentative assessment through the Board of Assessment Review. Grievance applications, instructions, and procedures are available on our Town website under the Assessor's Department. Grievance applications can be mailed to or submitted in person at the Town Center Monday through Friday from 8:30 a.m. to 4:00 p.m. beginning June 1 and ending June 16, 2026. All grievance applications, including those sent by mail and regardless of postmark, must be received by June 16, 2026. I am proud to announce that our Ambulance Corps, LVAC was named EMS agency of the year by Westchester Regional Emergency Medical Services Council. I want to thank the men and women of VAC for their dedication and commitment to serving our community and our residents each day. As Town Supervisor, I am proud to have such an outstanding ambulance corps for our residents, and as a resident, you make me feel incredibly safe. On May 6, I attended County Executive Ken Jenkins State of the County with Councilmember Andrew Regestreich. Under CE Jenkins leadership, the County is thriving... the state of our County is excellent. Town Board May 20, 2026 On May 12, I attended the 40th Annual Police Torch Run in support of Special Olympics. Seven members of our PD participated and ran approximately 5 miles from the Larchmont Village line on Boston Post Road all the way to Saxon Woods Pool in White Plains. This event raises awareness and funds for athletes with intellectual disabilities. I commend the dedication, teamwork, and community spirit demonstrated by the participating officers, whose efforts reflect the department's ongoing commitment to service -- both on and off duty. On May 16, I attended Compost Giveaway Day #2, scheduled because we had leftovers from the first event. Residents happily shoveled their "black gold" into their pails. Happy Gardening, residents! On May 18, I attended the LGCA Annual Meeting, always a well-attended meeting with the residents of Larchmont Gardens. The residents asked questions about a wide variety of topics, and we addressed many issues. Tomorrow is the Town/Village Memorial Day parade. The parade kicks off at 7:00pm at the Larchmont Train Station and proceeds on Palmer Avenue to Larchmont Avenue to Larchmont Village Hall. PUBLIC HEARING(S) 1. Public Hearing - Garbage District #1 Incinerator Demolition (H8610) The following Notice of Public Hearing is entered into the record as follows: NOTICE IS HEREBY GIVEN that the Town Board of the Town of Mamaroneck, Westchester County, New York, will meet in the Town Center, in Mamaroneck, New York, in said Town, on May 20, 2026, at 8 o'clock p.m., Prevailing Time, for the purpose of conducting a public hearing upon a certain estimate of cost, in relation to the proposed increase and improvement of the facilities of Garbage District No. 1, in said Town, being the Town's share of improvements to a garbage incinerator, including incidental equipment and expenses in connection therewith, at a maximum estimated cost of $839,000. It has been determined that said project is an Unlisted Action under the regulations promulgated under the State Environmental Quality Review Act. At said public hearing said Town Board will hear all persons interested in the subject matter thereof. Dated:Mamaroneck, New York May 4, 2026. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK Moved by Councilmember King, seconded by Councilmember Nichinsky, the Public Hearing was unanimously opened. Carried Administrator Robson provided an overview of the project, explaining that the original plan was to remove only the top half of the structure and complete the remaining demolition later. Questions and concern arose regarding the chimney that contains a Verizon antenna. As a result, the project has shifted from a partial demolition to a full demolition of both the structure and the chimney. The Town of Mamaroneck and the Village of Larchmont will share the costs, even though the project is being managed Town Board May 20, 2026 through the Sanitation Commission. Before the project can proceed, the Bond process must be completed. Councilmember Moss asked about the Verizon antenna, and it was explained that Verizon needed until July to take down the antenna and move it. Administrator Robson mentioned there might be an opportunity to install another tower, but that decision would be up to Verizon. Supervisor Elkind Eney asked if anyone in the public had any comments. Town of Mamaroneck Resident Michael Gottfried read the questions to the Town Board that he had submitted the day before. See Attachment A. Supervisor Elkind Eney explained that the incinerator demolition is a Sanitation Commission project, with costs shared equally between the Town of Mamaroneck and the Village of Larchmont. The Town Supervisor noted that the project had been discussed at multiple Town Board meetings and that both municipalities, through their representatives on the Sanitation Commission, receive the same project information and updates. Town Administrator Robson, who serves as Superintendent of the Commission, explained that the Commission retained qualified professionals to develop project estimates and that project information is posted publicly. The Town Administrator further noted that, if additional funding were required, approval would be sought from both municipalities. Resident Michael Gottfried asked whether an intermunicipal agreement governed the project, to which Administrator Robson responded that none exists. Mr. Gottfried then suggested that the Town Board consider establishing an intermunicipal agreement specific to the incinerator project. During Board discussion, Councilmembers distinguished between appropriate oversight and micromanagement, reaffirmed their confidence in the professionals overseeing the project, and noted the Sanitation Commission's governance structure. Moved by Councilmember King, seconded by Councilmember Regenstreich, the Public Hearing was unanimously closed. Carried Moved by Councilmember Regenstreich, seconded by Councilmember King, the Town Board of the Town of Mamaroneck unanimously approved the following Public Interest Order: WHEREAS, the Town Board of the Town of Mamaroneck, Westchester County, New York, has duly caused to be prepared a map, plan and report including an estimate of cost, pursuant to Section 202-b of the Town Law, relating to the proposed increase and improvement of the facilities of Garbage District No. 1, in the Town of Mamaroneck, Westchester County, New York, being the Town's share of improvements to a garbage incinerator, including incidental equipment and expenses in connection therewith, at a maximum estimated cost of$839,000 and WHEREAS, at a meeting of said Town Board duly called and held on May 4, 2026, an Order was duly adopted by it and entered in the minutes specifying the said Town Board would meet to consider the increase and improvement of facilities of the Garbage District in said Town at a maximum estimated cost of$839,000, and to hear all persons interested in the subject thereof concerning the same at the Town Center, in Mamaroneck, New York, in said Town, on May 20, 2026, at 8:00 o'clock P.M., Prevailing Time; and Town Board May 20, 2026 WHEREAS, said Order duly certified by the Town Clerk was duly published and posted as required by law; and WHEREAS, a public hearing was duly held at the time and place set forth in said notice, at which all persons desiring to be heard were duly heard; NOW, THEREFORE, BE IT ORDERED, by the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. Upon the evidence given at the aforesaid public hearing, it is hereby found and determined that it is in the public interest to make the increase and improvement of the facilities of Garbage District No. 1, in the Town of Mamaroneck, Westchester County, New York, consisting of the Town's share of improvements to a garbage incinerator, including incidental equipment and expenses in connection therewith, at a maximum estimated cost of$839,000. Section 2. This Order shall take effect immediately. The question of the adoption of the foregoing order was duly put to a vote on roll, which resulted as follows: Regenstreich Aye Moss Aye Nichinsky Aye King Aye Elkind Eney Aye Carried Moved by Councilmember Moss, seconded by Councilmember King, the Town Board of the Town of Mamaroneck unanimously approved the following Bond Resolution: BE IT RESOLVED that the Town Board authorizes the issuance of$839,000 bonds of the Town of Mamaroneck, Westchester County, New York, to pay part of the cost of the increase and improvement of the facilities of Garbage District No. 1 in the Town of Mamaroneck. WHEREAS, pursuant to the provisions heretofore duly had and taken in accordance with the provisions of Section 202-b of the Town Law, and more particularly an Order dated the date hereof, said Town Board has determined it to be in the public interest to improve the facilities of Garbage District No. 1, in the Town of Mamaroneck, Westchester County, New York, at a maximum estimated cost of $839,000; and WHEREAS, the capital project hereinafter described, as proposed, has been determined to be an Unlisted Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, which will not have any significant adverse effect on the environment NOW, THEREFORE, BE IT RESOLVED, by the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1 . For the specific object or purpose of paying the cost of the increase and improvement of Garbage District No. 1, in the Town of Mamaroneck, Westchester County, New York, consisting of the Town's share of improvements to a garbage incinerator, including incidental equipment and expenses in connection therewith, there are hereby authorized to be issued $839,000 bonds of said Town pursuant to the provisions of the Local Finance Law. Town Board May 20, 2026 Section 2. It is hereby determined that the maximum estimated cost of the aforesaid specific object or purpose is $839,000, which specific object or purpose is hereby authorized at said maximum estimated cost, and that the plan for the financing thereof is by the issuance of the $839,000 bonds of said Town authorized to be issued pursuant to this bond resolution. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object or purpose is 10 years pursuant to subdivision 12-a of paragraph a of Section 11 .00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the serial bonds herein authorized will exceed five years. Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. To the extent not paid from monies raised from said Garbage District as applicable in the manner provided by law, there shall annually be levied on all the taxable real property of said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. Section 6. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the Supervisor, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as she shall deem best for the interests of said Town, provided, however, that in the exercise of these delegated powers, the Supervisor shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the Supervisor shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money. Section 7. All other matters except as provided herein relating to the serial bonds herein authorized including the date, denominations, maturities and interest payment dates, within the limitations prescribed herein and the manner of execution of the same, including the consolidation with other issues, and also the ability to issue serial bonds with substantially level or declining annual debt service, shall be determined by the Supervisor, the chief fiscal officer of such Town. Such bonds shall contain substantially the recital of validity clause provided for in Section 52.00 of the Local Finance Law, and shall otherwise be in such form and contain such recitals, in addition to those required by Section 51.00 of the Local Finance Law, as the Supervisor shall determine consistent with the provisions of the Local Finance Law. Section 8. The validity of such bonds and bond anticipation notes may be contested only if: 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money, or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or Town Board May 20, 2026 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 9. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1 .150-2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 10. This resolution, which takes effect immediately, shall be published in summary form in the official newspaper, together with a notice of the Town Clerk in substantially the form provided in Section 81 .00 of the Local Finance Law. The question of the adoption of the foregoing order was duly put to a vote on roll, which resulted as follows: Regenstreich Aye Moss Aye Nichinsky Aye King Aye Elkind Eney Aye Carried RESIDENT COMMENTS Supervisor Jaine Elkind Eney invited members of the public to address the Town Board. Town of Mamaroneck resident Joan Valero rose and commented on the availability of athletic fields, expressing concerns that extreme weather conditions can limit the usability of the Town's outdoor fields throughout the year. Ms. Valero referenced the cost of renting private indoor athletic facilities at Soccer Roof in New Rochelle and encouraged the Town Board to consider opportunities for multipurpose recreational space, including the potential need for additional indoor recreation facilities. Town of Mamaroneck resident Julia Love thanked the Town Board for its service, expertise, and commitment to the community. BOARD OF FIRE COMMISSIONERS 1. Call to Order Commissioner Elkind Eney called the Meeting to order, then on motion of Commissioner King, and seconded by Commissioner Moss, the Board of Fire Commissioners was unanimously declared open. Present were the following Members of the Fire Commission: Commissioner: Jaine Elkind Eney Commissioner: Jeffery L. King Commissioner: Robin Nichinsky Commissioner: Darren Moss Commissioner: Andrew Regenstreich Carried Town Board May 20, 2026 2. Fire Claims Moved by Commissioner King, seconded by Commissioner Nichinsky, it was RESOLVED, that the Board of Fire Commissioners hereby approves the attached list of fire claims in the amount of$7,660.18. Carried 3. Other Fire Department Business There being no further business to come before the Fire Commission, on motion of Commissioner King, seconded by Commissioner Moss, the Fire Commission unanimously adjourned and the Town Board reconvened. Carried AFFAIRS OF THE TOWN OF MAMARONECK 1. Consideration - Community Green House Gas Inventory Report Moved by Councilmember King, seconded by Councilmember Nichinsky, it was RESOLVED that the Town Board hereby adopts the 2026 Town of Mamaroneck Community Green House Gas Inventory report, as presented. Carried 2. Consideration - Civil Service Employees Association (CSEA) MOA Moved by Councilmember Member Moss, seconded by Councilmember King, it was RESOLVED that the Town Board hereby approves the Memorandum of Agreement with the Civil Service Employees Association of the Town of Mamaroneck for the term January 1, 2025 through December 31, 2027, and hereby authorizes the Town Administrator to execute the agreement and carry out its implementation. Carried 3. Consideration - Salary Authorization A Moved by Councilmember Nichinsky, seconded by Councilmember Moss, it was RESOLVED that the Town Board hereby approves the appointment of Police Officer Patrick Fahey as a Probationary Police Officer in the Town of Mamaroneck, effective June 7, 2026, at an annual salary of$84,144.00. Carried 4. Consideration - Salary Authorization C Moved by Councilmember King, seconded by Councilmember Nichinsky, it was RESOLVED that the Town Board hereby approves the appointment of Enrique Jose Galvez as a Tree Trimmer at an annual salary of$82,400.00 effective May 26, 2026. Carried Town Board May 20, 2026 5. Consideration - Certiorari A Moved by Councilmember King, seconded by Councilmember Nichinsky, it was RESOLVED that the Town Board hereby approves the settlement of certiorari for 309-329 Palmer Terrace & 701-109 Palmer Court resulting in a refund of $1,630.00. Carried 6. ADDED Consideration - Purchasing Policy Moved by Councilmember Moss, seconded by Councilmember King, it was RESOLVED that the Town Board hereby approves the Purchasing Policy, as presented, and authorizes the Town Administrator to carry out its implementation. See Attachment B. Carried 7. ADDED Consideration of - Appointment to the Recreation Commission Moved by Councilmember Nichinsky, seconded by Councilmember King, it was RESOLVED that the Town Board hereby appoint George Nguyen to the Recreation Commission, as Member G, said term to expire December 31, 2026. Carried 8. ADDED Consideration of - Appointment to the Traffic Committee Moved by Councilmember King, seconded by Councilmember Moss, it was RESOLVED that the Town Board hereby appoint John Grossman to the Traffic Committee, as Member A, said term to expire December 31, 2027. Carried REPORTS OF THE COUNCIL Councilmember King • Visited MetLife Stadium with Supervisor Elkind Eney, Administrator Robson, Engineer Wasp, and Superintendent of Recreation Jill Fisher to view a presentation on SIS Pitches' hybrid turf technology. Noted that while the technology appeared promising, additional evaluation is needed to determine whether it would be suitable for local conditions. • Thanked the Sustainability Collaborative for organizing the Town's compost giveaway and wished everyone a safe Memorial Day weekend. Councilmember Nichinsky • Shared that her brother had been a lifelong participant in the Special Olympics. • Reported attending the Larchmont Library Board meeting, where Director Andrew Farber announced his resignation, noting that Head Reference Librarian Paul Doherty is serving as Interim Director while a search for a permanent director is conducted. • Attended the At Home on the Sound Gala honoring Suzie and Martin Oppenheimer, the Larchmont Volunteer Ambulance Corps Service Awards Ceremony, and the Town Board's annual goals and Budget Committee meeting. • Concluded by wishing everyone a happy Memorial Day weekend. Town Board May 20, 2026 Councilmember Moss • Attended a conference put on by Westchester County focused on resiliency and flooding, which included representatives from several Westchester municipalities, including the Town and Village of Mamaroneck and the Village of Larchmont. • Wished everyone a happy Memorial Day and said he was looking forward to participating in his first Memorial Day Parade. TOWN ATTORNEY'S REPORT Town Attorney Maker noted that he had missed the previous Town Board meeting while visiting his son in Kansas City, marking the first meeting he had missed since becoming Town Attorney in 2001 . Attorney Maker also shared that he visited a traveling exhibit featuring several historic American documents, including the Louisiana Purchase, drafts of the Missouri Compromise of 1820, and Executive Order 9981. ADJOURNMENT On motion of Councilmember Regenstreich, seconded by Councilmember King, the meeting was unanimously adjourned at 9:30 p.m. Carried NEXT REGULARLY SCHEDULED MEETING - June 3, 2026 Respectfully submitted by Allison May, Town Clerk Town Board May 20, 2026 Attachment A Michael Gottfried 16 Ocean Avenue Larchmont, NY 10538 Yesterday, I sent you a series of questions pertaining to the demolition of the incinerator at Maxwell Avenue which are attached to my comments. The public should hear your answers. I am urging the Town Board to enter into a new IMA with Larchmont that is narrowly tailored to the incinerator demolition. An IMA won't hold up the financing resolution the Town is considering this evening. Because there is consensus on many items, an IMA can be done expeditiously. In addition to detailing mundane issues such as banking/bill payment authorities, bookkeeping and auditing of the substantial funds being appropriated for this capital project, the centerpiece of the IMA I recommend calls for the formation of an independent, four person governance board (two from the Town and two from the Village) to oversee the remaining planning and demolition work. Some of you have real estate backgrounds. Some of you are financial experts in your day jobs. Would you ever think of committing $1.6 million of your funds to a construction project without executing written agreements that spell out everyone's rights, duties and obligations? Would you hand over a $1.6 million blank check to a related party, like the Commission, without further say on material decisions (such as overruns and compliance), and without assurance of being kept in the know, monthly, on how the project is going? Let's be honest: those are rhetorical questions, because you would be out of a job quickly if you allowed such actions to take place in your day jobs. And that begs the question: why are you prepared to allow the Sanitation Commission, the Commissioners and the Superintendent to forge ahead with millions of taxpayer funds without an IMA that spells out the Town's duties and rights, and without basic corporate governance protections? It makes no sense given how easy it would be to paper the project appropriately. While we are being honest with each other, let's recognize that the two members of the Commission's board of control, whose duty it has been to oversee this slow moving project are at odds with each other. There is a silver lining to that political skirmish because you've also heard me say, that under the OML, they, as a quorum of two, can't talk to each other about this project without giving formal notice and preparing minutes when decisions are made. To pinpoint the dysfunction, I ask you to look back a year ago and recall how three of you (two others left the board) voted to approve a bonding resolution for a demolition that had a totally different scope and cost. A few weeks ago, you voted to annul that bond resolution and schedule the current public hearing. The sequence of events tells your taxpayers that there was a lack of planning and consensus between the Town and the Village as to the scope of the demolition Town Board May 20, 2026 Attachment A (Cont'd) project from the get-go. That dysfunction cannot be allowed to affect this construction project, which involves hazardous waste removal and disposal. It is disheartening, and possibly infuriating, to those of us who have been here from the start of this project, that the community is almost at the same point we were at years ago when the Superintendent told the community in stark and unambiguous terms of the urgent need to take down the incinerator. The record is clear; you have failed to do so timely. And now is the time for change. While you are taking the steps to fund a capital project that has no written IMA, you should get one and make sure it has municipal oversight that is independent of the Commissions' decision makers. You know that the Commission can have interests i do the two municipalities. For the sake of good order, the overseers of this important project should be free from any conflicting interests in their roles as Town overseers. 4a As such, I am recommending that Jeff King and Robin Nichinsky be appointed by the Town board to a joint TownNillage Incinerator Demolition Control Board. If that were to happen, I am reasonably certain that the Village would follow suit and appoint Ian Post to join Terrence Pare, who as you know, was already ,I` IV appointed as a Village liaison for the incinerator project. Doing so would add some clout to the oversight and avoid the quorum/OML issues the Supervisor and the Mayor have every time they discuss the demolition project outside of a Commission meeting. It also neutralizes the ethical considerations that come with divided fiduciary duties. Lastly, you should know that the questions I sent you were derived --mostly--- from the findings of a 2022 NYS Comptroller Audit report involving the Town of Oswego, titled "shared service facility capital project." That Town did their capital project wrong. The NYS Comptrollers Office was called in to do an audit and put out findings and recommendations which are eerily similar to what has happened so far in this shared project. I urge you to avoid the same embarrassing mistakes documented by the Comptrollers Office. It would not be a good look for our community. Respectfully, it's time to change course and give this project the oversight it needs. I ask you to announce to the public your intentions with respect to an IMA. I stand ready to assist in that effort. , A1L�L'u•/ I ichael Gottfrie•, r May 20, 2026 Town Board May 20, 2026 Attachment A (Cont'd) • Incinerator Demolition Questions-Public Hearing 1) Is the incinerator demolition a Town and Village,"shared service" capital project(akin to a joint venture capital project) or is it a Commission-driven project for which the Town and Village are contributing a fixed amount? 2) When did the Capital Project formally start? 3) What costs have been incurred to date related to the Capital Project? 4) What plan,if any,has the Town Board seen about the Capital Project? 5) Does the Town Board believe it has a thorough understanding of the project's overall scope and cost? 6) Does the Town Board believe the Village Board has a thorough understanding of the project's overall scope and cost? 7) What does the Town Board think the timeframe for the project should be? 8) Does the Town Board think the revised project cost($1.6 million) is realistic? 9) What mechanism does the Town Board have in place to monitor the project and the costs being incurred? Does that mechanism permit the Village Board to monitor the project and the costs being incurred? 10) Will this project have its own accounting records to document the project's complete financial history?If so,who will maintain the records? 11) What frequency does the Town Board believe it should be apprised of the costs being incurred versus what was budgeted? What frequency should the Village be apprised of that information? 12) How will the Town Board ensure financing sources are sufficient for the Project in case there are overruns? 13) What are the expectations of the Town Board with respect to the need to oversee the compliance by the Sanitation Commission (and its retained professionals) to particular laws pertaining to the demolition of an incinerator and the collection and disposal of hazardous waste? 14) Does the Town Board expect to be apprised of the opinions of engineers and consultants pertaining to the requirements of the project? 15) What guardrails,if any,does the Town Board believe there should be to ensure the project is undertaken and performed as approved? Town Board May 20, 2026 Attachment B TOWN OF MAMARONECK PURCHASING POLICY AND PROCEDURES PURPOSE The purpose of this Purchasing Policy is to establish consistent procedures for the procurement of goods, services,and public works in compliance with New York State General Municipal Law("GML"),New York State Finance Law,and applicable labor laws. The Town of Mamaroneck is committed to: • Ensuring fair and open competition; • Obtaining the best value for taxpayers; • Maximize the Town's Purchasing Power; • Maintaining transparency and accountability in purchasing; • Promoting ethical procurement practices;and • Incorporating environmentally sustainable and socially responsible purchasing practices whenever practical and cost-effective. GENERAL PROCUREMENT REQUIREMENTS All purchases shall be reviewed to determine whether they constitute a purchase contract for goods or services; or a public works contract. The Town shall make a good faith effort to determine whether the total annual expenditure for a procurement is, or can reasonably be anticipated to be, subject to the competitive bidding thresholds established under General Municipal Law. In making this determination,the following factors shall be considered: • Prior purchases; • Anticipated annual expenditures;and • Whether purchases are part of the same procurement objective. All determinations shall be documented. No procurement shall be artificially divided for the purpose of avoiding competitive bidding requirements. This Policy shall apply for any purchases made with or reimbursed by Town funds. I. PROCUREMENT METHODS Goods and services shall be procured using methods that promote competition and secure the lowest price or best value,including: • Written quotations; • Verbal quotations; • Requests for Proposals("RFPs"); • Competitive sealed bids;or • Cooperative purchasing agreements. Bids or proposals may be submitted electronically by prospective vendors when authorized by the Town. 1 1 Town Board May 20, 2026 Attachment B (Cont'd) PURCHASING POLICY AND PROCEDURES II. PROCUREMENT METHODS (continued) Purchases may also be made through: • New York State contracts; • Westchester County contracts; • Federal General Services Administration("GSA")contracts; • Contracts let by other governmental entities available for cooperative use; and • Purchasing consortiums utilizing competitive procurement methods. III. SUSTAINABILITY AND RESPONSIBLE PURCHASING The Town encourages sustainable procurement practices when feasible and consistent with applicable law and budgetary requirements. Departments should consider including the following factors when making purchases or drafting Bids/RFPs: • Energy-efficient and environmentally preferable products; • Products with recycled or recyclable content; • Reduced packaging and waste generation; • Durable and repairable goods with extended useful life; • Electronic invoicing and paperless procurement processes; • Follow applicable GreenNY procurement specifications to the maximum extent practicable and when costs are reasonably competitive; • Bid documents and requests for proposals shall be drafted to encourage environmentally preferable purchases and service. When evaluating best value, sustainability, lifecycle costs, energy consumption, maintenance requirements,and disposal costs may be considered in addition to purchase price. Nothing in this policy shall be construed as requiring the procurement of products or services that do not perform adequately for the intended use or not available at a reasonable price in a reasonable period of time. IV. PURCHASES OF GOODS AND SERVICES THRESHOLDS A. Purchases Up to $5,000 • Purchases of $5,000 or less may be made without prior authorization from the Town Administrator. • Verbal quotations are encouraged but not required. • Vendor invoices shall be submitted to the Comptroller's Office for payment following approval by the Department Head or their designee. 2 Town Board May 20, 2026 Attachment B (Cont'd) PURCHASING POLICY AND PROCEDURES B. Purchases Between $5,001 and $19,999 • Prior authorization from the Town Administrator is required. • Whenever practical or feasible,a minimum of three(3)written quotations shall be obtained. • An online requisition with attached quotations shall be submitted through the Town's financial system. • Upon approval by the Town Administrator and Town Comptroller,a purchase order shall be issued prior to ordering goods or services. C. Purchases of$20,000 or More • Purchases that meet or are reasonably expected to exceed the competitive bidding thresholds established by General Municipal Law("GML") §103 shall be procured through a publicly advertised sealed bidding process. • Bid opportunities shall: • Be publicly advertised; • Be circulated to at least three(3)prospective vendors; • Be posted on the Empire State Purchasing Group BidNet Direct platform and • Be awarded by the Town Board • Contracts may be awarded on the basis of best value in accordance with GML §103 and State Finance Law §163, where permitted by law. Best value shall mean the basis for awarding contracts that optimizes quality,cost,and efficiency among responsive and responsible offerers, including procurements for commodities,equipment,technology, and standard services. • The requisition package shall include: • The approved Town Board award resolution; • Bid tabulation/results; • Executed contracts,if applicable;and • Supporting procurement documentation. • Upon approval by the Town Administrator and Town Comptroller, a purchase order shall be issued through the Town's financial system. No order shall be placed prior to issuance of an approved purchase order. V. PUBLIC WORKS PROJECTS Public works projects include the construction, alteration, repair, or improvement of public buildings, roads,infrastructure,or other public improvements. In accordance with General Municipal Law§§103 and 104-b,and where authorized by law,contracts for goods, services, and certain public works projects not subject to prevailing wage requirements under Article 8(Prevailing Wage)of the New York State Labor Law may be awarded on the basis of best value. Public works contracts subject to prevailing wage requirements under Article 8 of the Labor Law shall be awarded to the lowest responsible bidder in accordance with General Municipal Law §103 and applicable provisions of State Finance Law §163. 3 Town Board May 20, 2026 Attachment B (Cont'd) PURCHASING POLICY AND PROCEDURES A. Public Works Up to $10,000 • A minimum of three(3)written quotations shall be obtained whenever practicable. • An electronic requisition, together with all supporting quotations, shall be submitted through the Town's financial system. • Upon approval by the Town Administrator and Town Comptroller, a purchase order shall be issued prior to the procurement of goods or services. • No work shall commence until an approved purchase order has been issued and authorization to proceed has been provided by the Town. B. Public Works Between $10,000 and $34,999 • Projects shall be publicly advertised through a competitive bidding process and distributed to at least three(3)prospective vendors. • Contracts or purchase orders may be approved and executed by the Town Administrator,provided sufficient funding is available within the adopted budget. • An electronic requisition,together with bid submissions, contracts, and all supporting procurement documentation,shall be submitted through the Town's financial system. • Upon approval by the Town Administrator and Town Comptroller, a purchase order shall be issued prior to the commencement of any work. C. Public Works of$35,000 or More • Projects that meet or are reasonably anticipated to exceed the $35,000 competitive bidding threshold established by General Municipal Law§103 shall be procured through a publicly advertised sealed bidding process. • Contracts shall be awarded by resolution of the Town Board. • An electronic requisition, together with bid submissions, contracts, and all supporting procurement documentation,shall be submitted through the Town's financial system. • Upon approval by the Town Administrator and Town Comptroller, a purchase order shall be issued prior to the commencement of any work. VI. QUOTATION REQUIREMENTS AND DOCUMENTATION A good faith effort shall be made to obtain the required number of quotations or proposals. If the required number cannot be obtained,the procurement file shall document: • The efforts made to solicit quotations or proposals; • Vendors contacted;and • The reasons why the required quotations or proposals were unavailable.. Failure to obtain the required number of quotations shall not prohibit the procurement when documented appropriately and approved by the Town Administrator. 4 Town Board May 20, 2026 Attachment B (Cont'd) PURCHASING POLICY AND PROCEDURES Whenever a contract is awarded to other than the lowest bidder, written justification shall be maintained explaining: • The basis for the best value determination; • Any cost savings or operational benefits,efficiencies achieved;or • The reasons why the lowest bidder was deemed non-responsive or not responsible. VII. REQUESTS FOR PROPOSALS (RFPs) For procurements not subject to statutory bidding requirements,the Town may issue an RFP but shall not be required to,that shall be awarded as determined by the Town Board or Town Administrator: • Professional services where qualifications, experience,judgment, or specialized expertise; • Certain exemptions to the bid process such as energy performance, telecommunications, technology and design-build/public-private partnerships where statutes authorize. RFPs should include the following: • Scope of services; • Minimum qualifications; • Evaluation criteria; • Submission requirements; and • Contract terms. VIII. CONTRACTS The Town Administrator is authorized to approve and execute contracts and/or service agreements in amounts up to$35,000.Contracts for purchases or services requiring competitive bidding shall require Town Board authorization permitting the Town Administrator to execute the contract. Written contracts and/or service agreements may be required for the following services: • Professional services; • Technology services and maintenance; • Construction or public works; • Building services; • Consulting engagements; and • Other similar services. Contracts and/or agreements shall clearly define: • Scope of work; • Compensation; • Insurance requirements; • Term and duration of the agreement; • Compliance obligations;and • Termination provisions. 5 Town Board May 20, 2026 Attachment B (Cont'd) PURCHASING POLICY AND PROCEDURES Length of contracts: • Unless otherwise required by statute or regulation, contract or agreement terms shall not exceed three (3) years, with no more than two optional one-year renewals or extensions. Contracts with a total term exceeding three(3)years,including any optional extensions,must include written justification demonstrating the benefit to taxpayers and shall require approval by the Town Administrator. IX. EXEMPTIONS FROM COMPETITIVE PROCUREMENT The following procurements may be exempt from competitive bidding or quotation requirements when permitted by law: 1. Purchase contracts below statutory bidding thresholds; 2. Public works contracts below statutory bidding thresholds; 3. Professional services requiring specialized skill,expertise,or professional judgment; 4. Emergency purchases pursuant to GML Section 103(4); 5. Purchases from agencies serving the blind or severely handicapped; 6. Purchases from correctional institutions; 7. Purchases of surplus or secondhand goods; 8. Cooperative purchases through government contracts or purchasing consortiums. 9. Sole Source procurements where there is only one possible vendor, and No substantially equivalent alternative exists. Emergency Purchases Documentation Emergency purchases(GML may be made when immediate procurement is necessary to protect public health,safety,welfare,or property. All emergency procurements shall: • Be documented; • Describe the nature of the emergency; and • Receive verbal approval from the Town Administrator or designee before a purchase is made. Professional Services Professional services may include but are not limited to: • Legal services; • Medical services; • Engineering and architectural services; • Auditing and accounting services; • Investment management; • Insurance broker/carrier; • Consulting services; • Specialized software programming;and • Customized technology services. 6 Town Board May 20, 2026 Attachment B (Cont'd) PURCHASING POLICY AND PROCEDURES In determining whether a procurement qualifies as a professional service, the Town may consider factors including: • Licensing requirements; • Specialized education,training and judgement; • Technical expertise. Sole Source Sole source procurements may be utilized when there is only one available source for the required goods or services, and no reasonable possibility of competition exists. All sole source procurements shall be supported by written documentation, including certification from the vendor where appropriate, and shall be subject to approval by the Town Administrator. The procurement file shall include,as applicable: 1. A description of the unique nature of the goods or services to be procured, including compatibility,proprietary,or patent-related considerations; 2. The method used to determine that the goods or services are available from only one source, such as market research, industry analysis, proprietary system requirements, or exclusive distribution arrangements; 3. An explanation of the Town's need for the contractor's or vendor's specialized expertise, experience,responsiveness,or prior involvement with the project;and 4. Any additional information supporting the sole source determination. X. Authorized Purchasers Department Heads are responsible for ensuring that all purchases in their departments are made in compliance with the Town's Purchasing Policy. Department Heads are authorized to make and approve purchases under$5,000. Purchases of goods and services between$5,001 and$19,999 shall be authorized by the Town Administrator in accordance with this Policy. XI. Surplus Equipment The disposal of surplus property purchased and owned by the Town shall be conducted in accordance with the following guidelines: 1. Surplus property shall be disposed of in the most cost-effective and environmentally responsible manner practicable. Property is considered surplus when no longer needed, obsolete,uneconomical to repair,or excess to operational needs. 2. Reasonable efforts shall be made to maximize the return to the Town for any surplus property that retains significant residual value. 3. Property that has reached the end of their useful life to the Town and have an estimated replacement value of$5,000 or more shall be declared surplus by the Town Board prior to disposition. Such items shall generally be sold through the Town's authorized public auction service or other approved method intended to obtain the best value for the Town. 7 Town Board May 20, 2026 Attachment B (Cont'd) PURCHASING POLICY AND PROCEDURES 4. Property that has reached the end of their useful life to the Town and have an estimated replacement value of less than $5,000 shall not require formal declaration by the Town Board prior to disposition. Depending upon the condition and potential value of the item, such property may be sold, donated, recycled, or otherwise disposed of in a manner determined to be in the best interest of the Town as authorized by the Town Administrator. XII.Insurance Requirements All contractors, vendors or service providers coming on premises to do work or provide services are required to have insurance. Insurance is necessary to cover any claims or losses for which the contractor/vendor may be responsible. Departments should request a Certificate of Insurance from the contractor or vendor prior to the beginning of work and/or the start of a contract.A Certificate of Insurance is a standard form issued by the insurance company evidencing the insurance information (including policy limits and types of insurance)of its policyholder. The following minimum insurance standards shall apply to all vendors performing services at the Town. If a service represents an unusual or exceptional risk,additional insurance may be required. Vendors must furnish the Town with Certificate of Insurance and the Endorsement prior to commencement of work.The required coverage shall not be less than the following: Workers Compensation Statutory Requirements NY State Disability Statutory Requirements General Liability $1,000,000/each occurrence and$2,000,000 Aggregate limits Automobile Liability $1,000,000 Contractual Liability Must be printed on certificate XIII. CREDIT CARD PURCHASES Town-issued credit cards may be used only in accordance with this Policy and all applicable Town purchasing procedures. 1. The Town shall maintain centralized credit card accounts for use by authorized departments and employees. 2. The Town Administrator may authorize the issuance and use of Town credit cards to eligible employees for approved business-related purchases made in compliance with the Town's Purchasing Policy. 3. Personal purchases are strictly prohibited. In the event a personal charge is inadvertently made using a Town credit card,the employee shall immediately reimburse the Town for the full amount of the charge. 4. No department or employee shall establish independent credit card accounts, lines of credit, or vendor charge accounts without prior authorization from the Town Administrator or Town Comptroller. 8 Town Board May 20, 2026 Attachment B (Cont'd) PURCHASING POLICY AND PROCEDURES 5. Vendor charge accounts may be established through the Town Comptroller's Office when determined necessary for Town operations. 6. Credit card holders shall promptly submit itemized receipts and all supporting documentation for purchases made using a Town credit card. Credit card statements or transaction summaries alone shall not constitute adequate supporting documentation. 7. Departments are encouraged to utilize electronic receipts and maintain paperless records whenever practicable. 8. Whenever feasible,employees shall use Town-issued credit cards for authorized purchases rather than personal credit cards requiring reimbursement by the Town. If a personal credit card is used, reimbursement shall be made only upon submission of an itemized receipt and solely for lawful purchases necessary to address immediate operational needs. XIV. VENDOR PAYMENTS Automated Clearinghouse House(ACH) Payments The Town may disburse funds through Electronic Funds Transfer ("EFT") and Automated Clearing House ("ACH") payments in accordance with applicable law, the Town's Purchasing Policy, and established internal control procedures. The following employees are authorized to initiate and approve ACH/EFT payments on behalf of the Town: • Town Administrator; • Town Comptroller; • Accounting Supervisor; • Deputy Comptroller. All electronic disbursements shall be subject to the same audit, approval, and documentation requirements applicable to other Town payments. Whenever practicable, the initiation of an ACH/EFT transaction shall be segregated from the approval of the transaction.No single employee shall have sole authority to: • Establish or modify vendor records; • Initiate electronic payments; • Approve electronic payments;or • Reconcile bank accounts. ACH batches and wire transfers shall require dual authorization whenever such controls are available through the Town's banking institution. • User credentials and access to electronic banking systems shall be maintained securely and shall not be shared. 9 Town Board May 20, 2026 Attachment B (Cont'd) PURCHASING POLICY AND PROCEDURES New Vendors and Vendor Information Updates Prior to processing electronic payments, vendors shall provide the following documentation to the Town Comptroller's Office: • A completed IRS Form W-9; and • A completed Town ACH authorization form. Before activating or modifying vendor ACH information, the Town shall independently verify the vendor's banking and business information.Verification procedures shall include direct confirmation with the vendor using a known and independently obtained telephone number,rather than solely relying upon contact information provided on the ACH authorization form. Prior to activating or modifying ACH information,the Town shall independently verify vendor banking information,verify business information provided and call the vendor using a known phone number other than the one provided on the ACH form to authenticate the request. XV. POLICY REVIEW This Purchasing Policy shall be reviewed periodically by the Town Administrator,Town Comptroller, and Town Board to ensure compliance with applicable laws,operational needs,and evolving procurement best practices,including sustainability initiatives. 10