HomeMy WebLinkAbout2026_05_04 Town Board Meeting Packet 0
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FOUNDED16.61
Town of Mamaroneck
Town Board Agenda
Monday, May 4, 2026
All Work Sessions and Regular Meetings are open to the public.
Page
5:00 PM THE TOWN BOARD WORK SESSION
The Work Session will convene in Conference Room C located on the
First Floor at the Town Center.
WORK SESSION ITEMS
1. Discussion - Logo Development
2. Request for Executive Session #1
3. Discussion - Award of Bid TA-26-02A - Reflectorized Pavement 5 - 7
Markings & Striping (Years 2026 & 2027)
Bid TA-26-02A - Reflectorized Pavement Markings & Striping (Years
2026 & 2027) - Pdf
4. Discussion - Design Proposal - Ice Rink Compressor System 8 - 24
Design Proposal - Ice Rink Compressor - Pdf
5. Discussion - Design Consultant Proposal for Hommocks Field 25 - 40
Improvements
Consultant Proposal - Design Development for Hommocks Athletic
Fields Improvements - Pdf
6. Discussion - Weston & Sampson Design Proposal 41 - 46
Weston & Sampson Design Proposal - Pdf
7. Discussion - Revisions to the 2026 Fee Schedule 47 - 57
Revisions to the 2026 Fee Schedule - Pdf
8. Discussion - Town of Mamaroneck Animal Welfare Donation Fund 58 - 60
Town of Mamaroneck Animal Welfare Donation Fund - Pdf
9. Discussion - Consideration to Reschedule a Public Hearing - Garbage 61 - 63
District #1 Incinerator Demolition (H8610)
Consideration to Reschedule a Public Hearing - Garbage District #1
Incinerator Demolition (H8610) - Pdf
10. Discussion - Proposed Local Law "Setback Requirements for Air- 64 - 68
Conditioning Systems"
Proposed Local Law "Setback Requirements for Air-Conditioning
Page 1 of 180
Systems" - Pdf
11 . Discussion - Planning Board Request - Sec. 240-92.A of the Town 69 - 70
Zoning Ordinance
Discussion - Planning Board Request - Sec. 240-92.A of the Town
Zoning Ordinance - Pdf
12. Discussion - Temporary Sign Authorization — Ferndale Wine and Liquors 71 - 75
Temporary Sign Authorization — Ferndale Wine and Liquors - Pdf
13. Discussion - MUFSD Resolutions in Support of NYSDOT Engineering 76 - 80
Review of Boston Post Rd.
MUFSD Resolutions in Support of NYSDOT Engineering Review of
Boston Post Rd. - Pdf
14. Discussion - Administration Response to Budget Committee 81 - 94
Recommendations
Administration Response to Budget Committee Recommendations - Pdf
15. Discussion - 2026 Capital Budget Amendments 95 - 98
2026 Capital Budget Amendments - Pdf
16. Discussion - Goals & Priorities 99
Goals & Priorities
17. Request for Executive Session #2
18. Updates
19. Changes to Regular Meeting Agenda
8:00 PM TOWN BOARD REGULAR MEETING
The Town Board meeting will convene in Conference Room B located on
the first floor of the Town Center. The public may also view the meeting
on their cable set-top boxes — Optimum 75/76/77 or Verizon Fios 34/35/36
-- or online at LMCMedia.orq
CALL TO ORDER
SUPERVISOR'S REPORT
PUBLIC HEARING
RESIDENT COMMENTS
STAFF COMMENTS/ PRESENTATIONS
BOARD OF FIRE COMMISSIONERS
1. Call to Order
2. Fire Claims 100 - 102
Fire Claims 5-4-26 - Pdf
3. Fire Report
4. Other Fire Department Business
Page 2 of 180
AFFAIRS OF THE TOWN OF MAMARONECK
1. Consideration to Award Bid TA-26-02A - Reflectorized Pavement 103 - 105
Markings & Striping (Years 2026 & 2027)
Bid TA-26-02A - Reflectorized Pavement Markings & Striping (Years
2026 & 2027) - Pdf
2. Consideration - Design Proposal - Ice Rink Compressor System 106 - 122
Design Proposal - Ice Rink Compressor - Pdf
3. Consideration - Design Consultant Proposals for Hommocks Field 123 - 138
Improvements
Consultant Proposal - Design Development for Hommocks Athletic
Fields Improvements - Pdf
4. Consideration - Weston & Sampson Design Proposal 139 - 144
Weston & Sampson Design Proposal - Pdf
5. Consideration - Revisions to the 2026 Fee Schedule 145 - 155
Revisions to the 2026 Fee Schedule - Pdf
6. Consideration - Town of Mamaroneck Animal Welfare Donation Fund 156 - 158
Town of Mamaroneck Animal Welfare Donation Fund - Pdf
7. Consideration to Reschedule a Public Hearing - Garbage District #1 159 - 161
Incinerator Demolition (H8610)
Consideration to Reschedule a Public Hearing - Garbage District #1
Incinerator Demolition (H8610) - Pdf
8. Consideration to set a Public Hearing - Proposed Local Law "Setback 162 - 166
Requirements for Air-Conditioning Systems"
Proposed Local Law "Setback Requirements for Air-Conditioning
Systems" - Pdf
9. Consideration - Temporary Sign Authorization — Ferndale Wine and 167 - 171
Liquors
Temporary Sign Authorization — Ferndale Wine and Liquors - Pdf
10. Consideration - MUFSD Resolutions in Support of NYSDOT 172 - 176
Engineering Review of Boston Post Rd.
MUFSD Resolutions in Support of NYSDOT Engineering Review of
Boston Post Rd. - Pdf
11 . Consideration - 2026 Capital Budget Amendments 177 - 180
2026 Capital Budget Amendments - Pdf
REPORTS OF MINUTES
REPORTS OF THE COUNCIL
TOWN CLERK'S REPORT
TOWN ATTORNEY'S REPORT
ADJOURNMENT
NEXT REGULARLY SCHEDULED MEETING - May 20, 2026
Page 3 of 180
Any physically handicapped person needing special assistance in order
to attend the meeting, should contact the Town Administrator's office at
914-381-7810.
Page 4 of 180
c
m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Robert P. Wasp, Town Engineer
Tracy Yogman, Town Comptroller
Re: Bid TA-26-02A - Reflectorized Pavement Markings & Striping (Years 2026
& 2027)
Date: May 4, 2026
Attached please find a memo from Robert Wasp, Town Engineer, regarding the award of bid for TA
26-02A - Reflectorized Pavement Markings & Striping (Years 2026 & 2027). You may recall the
previous bid was rejected in March so that the bid documents could be revised and re-posted to obtain
more competitive pricing.
Action Requested:
Resolved that the Town Board hereby awards the contract for TA-26-02A Reflectorized
Pavement Markings & Striping (Years 2026 & 2027) to Metro Express Services Inc. in
the amount not to exceed $18,700.00 for both the 2026 and 2027 contract years, and
hereby authorizes the Town Administrator to execute the agreement and any related
documents necessary to carry out its implementation.
Attachment/s:
Rec. of Award TA-26-02A Reflectorized Pavement Markings & Striping
TA-26-02A Bid Tabulation Tenative Result
Page 5 of 180
Town of Mamaroneck TEL:914/381-7835
o •
s Engineering Department, Town Center FAX:914/381-8473
°e 9�i 740 West Boston Post Road, Mamaroneck, NY 10543-3353
cif 1 rn
RobertP. Wasp, P.E., C.D.T. rwasp@townofmamaroneckNY.org
FOUNDED 1661 Town Engineer
INTERDEPARTMENT MEMORANDUM
DATE: April 29th, 2026
TO: Meredith Robson, Town Administrator
CC: Tracy Yogman, Town Comptroller
FROM: Robert Wasp, P.E., Town Engineer
SUBJECT: Recommendation of Contract Authorization
TA-26-02A—Reflectorized Pavement Markings & Striping
GENERAL:
Bid procurement was recently completed for the Town's 2026 & 2027 Reflectorized Pavement
Markings and Striping contract. The project scope consists of placing permanent pavement markings
along Town of Mamaroneck roadways, parking lots, properties and other areas of right-of-ways in
accordance with Town of Mamaroneck specifications.
On April 15th 2026, three (3)bid proposals were received as summarized on the attached bid tabulation
table. The apparent low bidder is "Metro Express Services Inc." at the submitted base bid price of
$18,700.00 and $18,700.00 for the full project scope for years 2026 and 2027, respectively. Please refer
to the attached tabulation summary of the contractor's proposal.
The Engineering Department contacted the references enclosed with the Metro Express Services Inc.
proposal and received positive feedback on their completed projects.No errors or omissions that could
potentially impact the viability of their bid price have been identified at this time.
Budget for pavement resurfacing was planned as part of the 2026 adopted budget(B3310-4202). The
base bid amount is fully contained within this year's available budget. The Engineering Department
recommends authorization of contract award to Metro Express Services Inc. in the total contract amount
of$18,700.00 and$18,700.00.
Please feel free to contact me with any questions.
Page 6 of 180
Town of Mamaroneck
ei
' Engineering Department,Town Center TENTATIVE BID RESULTS
ox 740 W.Boston Post Road,Mamaroneck,NY 10543-3353
rouaoeo,ss, Contract#TA-26-02A REFLECTORIZED PAVEMENT MARKINGS AND STRIPING
• Bid Opening Results,April 15th 2026 at 11:00 a.m.E.S.T.
Metro Express K5 Corporation Safety Marking,LLC
Maspeth NY 11378 Rockland,MA 02370 Bridgeport,CT 06605
Bid Bond:Yes Bid Bond:Yes Bid Bond:Yes
2026 2027 2026 2027 2026 2027
Item No.1:49,500 Lineal Feet of 4-inch Double Yellow
Reflectorized Pavement Striping&Labor,Equipment to $8,330.00 $8,330.00 $11,760.00 $11,760.00 $12,250.00 $12,250.00
Install
Item No.2:62,000 Feet of 4-inch White Reflectorized
Pavement Striping&Labor,Equipment to Install $10,370.00 $10,370.00 $7,625.00 $7,930.00 $8,235.00 $8,235.00
Total Base Bid Amount S18,700.00 S18,700.00 S19,385.00 S19,690.00
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m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Robert P. Wasp, Town Engineer
Jill Fisher, Superintendent of Recreation
Re: Design Proposal - Ice Rink Compressor
Date: May 4, 2026
Attached please find a memo from Town Engineer, Robert Wasp, requesting authorization of the
proposal submitted by IB Storey Inc. for design engineering services for the replacement ice rink
compressor and related refrigeration equipment.
Action Requested:
Resolved that the Town Board hereby approves the proposal submitted by IB Storey Inc.
for design engineering services for the Hommocks Park Ice Rink Compressor and
refrigeration system in an amount not to exceed $122,900.00, and hereby authorizes the
Town Administrator to execute the agreement and any related documents necessary to
carry out its implementation.
Attachment/s:
Eng Memo IB Storey Ice Rink 04292026
NY002-25 Hommocks Park- Proposal PR v2.0
Page 8 of 180
_c, % Engineering Department TEL:914/381-7835
-% Town of Mamaroneck FAX:914/381-8473
W n
740 West Boston Post Road
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•F011NOE131661• Mamaroneck, NY 10543
INTERDEPARTMENT MEMORANDUM
DATE: April 29, 2026
TO: Meredith Robson, Town Administrator
FROM: Robert Wasp, P.E., Town Engineer
SUBJECT: Authorization of Consultant Proposals
2026 Design Development for Ice Rink Compressor Replacement
GENERAL:
The attached proposal from consultant"IB Storey" has been prepared based upon the Town's
intended design development workplan for 2026. The existing compressor serving the Ice
Rink's refrigeration system and HVAC was previously determined to be in poor condition and at
end of useful service life. IB Story evaluated the existing Rink systems functionality and
mechanical load requirements in 2025 as part of their recommendations report. A new properly
sized compressor with connected refrigerant lines and controls will be installed in the 2027
budget year following the completion of design.
IB Storey has specialty qualifications in the design of mechanical refrigeration systems focused
on Ice Rinks. Load analysis was already completed in 2025 to identify the recommended sizing
to efficiently serve the Rink's refrigeration and current HVAC systems. Design is expected to
require 3-4 months to complete and will allow updated construction cost estimates to be
available during review of the 2027 Town Budget. Construction will be planned to minimize
disruption of the Rink programs through pre-ordering necessary equipment and scheduling
installation during a less impactful time of the year.
The design proposal fee total of$122,900 is within the Town's available 2026 capital project
funding under H7224. The Engineering Department recommends that the Town Board authorize
execution of IB Storey's proposal to allow for the design project to proceed on schedule.
Please feel free to contact me with any questions.
Page 9 of 180
PROPOSAL
1.hs150
Rink Engineering Experts
TOWN OF MAMARONECK
PROPOSAL FOR
RINK ENGINEERING - PLANT REPLACEMENT
HOMMOCKS PARK ICE RINK
140 HoMMocKs RD, LARCHMONT, NY 10538
APRIL 10TH, 2026
VERSION 2.0
ATTACHMENTS:
• TERMS OF SERVICE
• APPENDIX A - FULL PAGE PROJECT SCHEDULE OPTIONS
I.B. Storey Inc Official Rink
Charlottetown PE • Halifax NS • Vaughan ON • Redington Shores FL ♦ Plano TX %go Engineering Consultant
902-367-3545 • 902-367-3220 • 416-800-1482 • 813-333-7684 • 469-666-1094 of the NHL®
info@ibstorey.com
CONFIDENTIAL&PROPRIETARY
Page 10 of 180
HOMMOCKS PARK ICE RINK
PROPOSAL FOR RINK ENGINEEERING
Rink Engineering Experts
SITUATIONAL OVERVIEW
Hommocks Park Ice Rink is located at 140 Hommocks Rd, Larchmont, NY 10538.This facility serves the
local community as a year-round ice-skating venue, offering recreational and competitive skating
opportunities. The rink features a standard-sized ice surface, accommodating a variety of skating
programs and events.
Facility Configuration Overview:
• Floor Size: 85 ft x 200 ft
• Refrigeration Plant Room size: 26 ft x 24 ft
• Primary refrigerant: R134a
• Secondary refrigerant: Glycol
• Refrigeration System capacity: 200-ton unit capable of -90 Tons at Ice Conditions
• Annual service refrigeration contract: $13,900.00
Along with servicing the ice operations, the same refrigeration equipment also is tied to the facility
dehumidification. Operational effectiveness has been noted as an issue particularly during the higher
loading periods. Corrective actions have been investigated to correct this challenge; however, the
findings of those investigations did not identify corrections to the underlying problem favoring the
addition of more equipment to own and maintain. This is an undesirable approach from an asset
ownership and management perspective as well as introducing more operational challenges with
automation alignment.
The primary refrigeration equipment utilizes R134a. While this refrigerant can continue to be used,
formal guidance including the EPA Final Ruling 40 CFR Part 84 [EPA—HQ—OAR-2021-0643; FRL-8831-
02— OAR] Phasedown of Hydrofluorocarbons: Restrictions on the Use of Certain Hydrofluorocarbons
Under the American Innovation and Manufacturing Act of 2020 which sets the Global Warming
Potential (GWP) for 2025 onward ice-rink refrigerant limit at 700. With a GWP rating of 1,430, R134a
is probable to see increasing availability and cost challenges. Limiting any burden is therefore
desirable.
To address these challenges, at the Hommocks Park Ice Rink detailed engineering of a plant upgrade
to address the underlaying issues and implement corrective measures is to be pursued.
I.B. Storey Inc. CONFIDENTIAL&PROPRIETARY PAGE 1
Rink Engineering Experts Version 2.0
Page 11 of 180
HOMMOCKS PARK ICE RINK
PROPOSAL FOR RINK ENGINEEERINGT�OREY
Rink Engineering Experts
SOLUTION OVERVIEW
Engineering — Rink Speciality
The rink engineering services offered by I.B. Storey Inc. are structed to allow clients to leverage the
process-specific (rink systems) engineering applications skills to this vertical market. Leveraging I.B.
Storey's teams brings a wealth of independent engineering knowledge providing clients across North
America to achieve their desired objectives in a fiscally-responsible manner. Ownership groups benefit
from the avoidance of operational liabilities that can occur with the supplier-driven design approach
as one of I.B. Storey's mainstays is active and regular involvement in operational matters including
practitioner association.
In this case, the proposed solution is expert engineering to replace the existing refrigeration plant as
well as identify corrective measures on the integrated dehumidification' system to correct operational
and service-delivery challenges.
For more information on the system-approach, please refer to I.B. Storey's Briefing Report for Plant
Replacement:
NY002-25 Hommocks Park - Briefing for PR v1.0
September 2, 2025
Rink Project work has six distinctive steps (Figure 1). I.B. Storey believes in a collaborative approach
with our clients, so each stage involves working closely together. Our communications plan involves
a minimum of weekly updates, both written and conference, as well as periodic updates to address
immediate concerns at any point during the week period.
40 Step 3 Step 4 Step 5 Step 6
Design Consult Solicitation Award Construct Closeout
Figure 1 : Expert Engineering Project Stages
To ensure that the system is operating effectively and efficiently, I.B. Storey conducts a performance
commissioning of the system following contractor functionality commissioning. This performance
commissioning ensures both effectiveness and fine-tuning of the installation prior to releasing the
contractor from their construction obligations.
This integrated dehumidifier system is a valid-approach, however both plant capacity and governance
controls are probable to be resulting in periods of ineffective operation. The initial approach will be to
implement a load-management strategy as part of this proposal negating the need for full
dehumidification-system replacement. Should the detailed engineering activity reveal the need for a full
replacement, I.B. Storey will promptly notify stakeholder and, with permission, submit a secondary proposal
for these services.
I.B. Storey Inc. CONFIDENTIAL&PROPRIETARY PAGE 2
Rink Engineering Experts Version 2.0
Page 12 of 180
HOMMOCKS PARK ICE RINK L
PROPOSAL FOR RINK ENGINEEERING �'OREY
Rink Engineering Experts
RINK ENGINEERING ACTIVITY SUMMARY
• Preparation of Technical Specifications and sizing
• Creation of design documents (including specifications and associated drawings) as required
for solicitation of qualified contractor.
• Provide technical support and expertise during negotiated agreement with installation
contractor
• Conduct contractor site meeting and respond to technical questions during the solicitation
process.
• Revise technical requirements/specifications if required during solicitation process to
accommodate suggestions or arising delivery challenges.
• Coordination of contractors' activities with owner &construction team
• Provide continuous communication with the successful contractor and keep the stakeholder
team fully advised of project activity, schedules, and status for rink engineering scope items.
• Conduct sitework inspections as required.
• Review and approval of invoicing /written recommendation for payment.
• Maintenance of project schedule updates
• Fully coordinate inspections, deficiency lists and corrective measures with project team
• Identify and oversee completion of all deficiencies.
Contract Administration
There are two distinctive phases to a --
specialty-application project. These are
Engineering and Contract Administration
(Project Oversight). Contract Administration
level of required effort is dependent on the
complexity of the Application Project;
however, the activities remain the same. Application
Project
This project includes overseeing contract .
compliance, managing timelines, and —
ensuring budget adherence. Engineering
works directly with contract administration ,.
by coordinating with contractors, and � 110
suppliers to ensure all project elements meet
agreed specifications and standards. Additionally, it includes regular progress monitoring, and
handling of any disputes or changes. Effective communication and collaboration between engineering
and contract administration are essential to promptly address challenges and maintain a smooth
workflow, ensuring the project meets the desired quality and functionality within the specified
timeframe and budget.
I.B. Storey Inc. CONFIDENTIAL&PROPRIETARY PAGE 3
Rink Engineering Experts Version 2.0
Page 13 of 180
HOMMOCKS PARK ICE RINK
PROPOSAL FOR RINK ENGINEEERING
Rink Engineering Experts
PRELIMINARY2 WORKPLAN SCHEDULE
The Preliminary Workplan has been developed based upon an anticipated notice-to-proceed for 2026
engineering with 2027 implementation. There is opportunity to alter construction start / stop dates
for 2026 to provide earlier ice-in dates. The current schedule is based upon typical re-installation to
allow for late summer usage prior to primary season start. The schedule can be adjusted upon request.
Key Project Dates per that schedule:
I.B. Storey Notice to Proceed => January 12, 2026
Engineering => January 12th, 2026 - May 1 t, 2026
Solicitation => October 5th, 2026 - October 30th, 2026
Contractor Award => November 2nd, 2026 - November 13th, 2026
Construction => January 4th, 2027 - July 2nd, 2027
New Plant Startup & Ice Install => June 28th, 2027 - July 2nd, 2027
Project Closeout => July 5th, 2027 - July 30th, 2027
ANTICIPATED SCHEDULE
See Appendix A for Full Page Schedules.
Overall, the anticipated schedule is establishing of engineering very early 2026 with bidding for 2027
construction within the calendar year of 2026. This allows for contractor "reservation" for 2027 as a
"first in line" scenario tending to lead to more favorable fiscal responses. (See Figure 2)
It should be noted sufficient time does exist with a notice-to-proceed on January 12, 2026 to have the
new system operational in July 2026. (See Figure 3). This comes with challenges of budgeting for 2026
but is probable to save $100,000-$200,000 in material and construction costs. The critical path item is
the material ordering as denoted in the optimized version of the project schedule. This has been
presented for consideration due to the anticipated cost increases resulting from rising input pricing
on steel, aluminum, copper and electronic components. This also comes with an advantage of
shortened-time to operational correction. I.B. Storey is available to discuss and adjust the particulars
of either of these implementation approaches on request. Please note that the above dates do NOT
incur equipment expediting costs, merely management of the sub-equipment ordering using standard
lead times.
2 This is a preliminary workplan based on authorization timing. I.B Storey is available to adjust as
required upon request.
I.B. Storey Inc. CONFIDENTIAL&PROPRIETARY PAGE 4
Rink Engineering Experts Version 2.0
Page 14 of 180
HOMMOCKS PARK ICE RINK I. u%I.....71)2,
PROPOSAL FOR RINK ENGINEEERING
_ Rink Engineering Experts
Visual Schedules3
0Task Name Start Finish Duration 2026 2027
—1— -1-1-1-1-1-1-1-1- —1-1-1HH-1-1-1-1-1-1-
1 Notice to Proceed 1/12/2025 1/12/2026 Ow •
2 Step 1:Design 1/12/2026 3/11/2026 8w 3d
3 Conceptual Design 1/12/2025 1/12/2026 Ow •
4 Schematic Design 1/12/2026 2/6/2026 4w
5 Stakeholder Working Session—Finalize Configuration 2/11/2025 2/11/2026 1d I
6 Detailed Design&Specifications 2/12/2026 3/11/2026 4w r•
7 Step 2:Consult 3/12/2026 5/1/2026 7w 2d
8 Stakeholder Meeting to Finalize Project Details 3/17/2025 3/17/2026 1d I
9 IFB Design Documents 3/18/2026 4/28/2026 633 r•
10 Step 3:Solicitation 10/5/2026 10/30/2026 4w
11 Procurement Process 10/5/2025 10/23/2026 3w ♦
12 Step 4:Contract Award 11/2/2026 11/13/2026 2w ■
13 Contractor Recommendation/Award 11/11/2026 11/11/2026 Ow ♦
14 Step 5:Construct 1/4/2027 7/2/2027 26w
15 Shop Drawings&Logistics Finalization 1/4/2027 1/29/2027 4w
16 Major Equipment Lead Ttme 1/10/2027 5/7/2027 16w
17 Secured Contractor 12/9/2026 12/9/2026 Ow •
18 OnSite Demolition&Construction 4/5/2027 6/11/2027 10w
19 Demolish Refrigeration Plant(Includes pump out&make safe) 4/5/2027 4/23/2027 3w t♦
20 Install New Refrigeration Plant 4/26/2027 6/18/2027 8w
21 Contractor Functional Commissioning of Ice Plant 6/21/2027 6/25/2027 1w 1
22 New Plant Startup and Ice Install 6/28/2027 7/2/2027 1w I
23 Step 6:Closeout 7/5/2027 7/30/2027 4w =
24 Identification&Correction of Deficiencies 7/5/2027 7/30/2027 4w
25 LB.Storey Performance Commissioning 7/26,2027 7/30/2027 1w 1
26 Project Closeout&Turn-Over to Facility 7/30/2027 7/3072027 Ow ♦
Figure 2: 2026 - 2027 Project Schedule
7D Task Name Start Finish Duration
— — -Iwl?1261�-ICI-l—I- — - —I-I�IT lyHIWI
1 Notice to Proceed 1/12/2026 1/12/2026 Ow •
2 Step 1:Design 1/12/2026 2/24/2026 6w 2d
3 Conceptual Design 1/12/2026 1/12/2026 Ow •
4 Schematic Design 1/12/2026 1/30/2026 3w •
5 Stakeholder Working Session—Finalize Configuration 2/3/2026 2/3/2026 1d
6 Detailed Design&Specifications 2/4/2026 2/24/2026 3w
7 Step 2:Consult 1/22/2026 3/13/2026 7w 2d
8 Long Lead Equipment-Consuhation 122/2026 1/2272026 1d I
9 Stakeholder Meeting to Finalize Project Details 2126/2026 2/26/2026 1d I
10 IFB Design Documents 3/2/2026. 3/13/2026 2w ■
11 Step 3:Solicitation 1/26/2026 4/3/2026 1 Ow
12 Procurement Process—Long Lead Items 126/2026 2/6/2026 2w ■
13 Procurement Process 3/16/2026 4/32026 3w •
14 Step 4:Award—Equipment&Installer 2/9/2026 4/10/2026 9w
15 Equipment Ordering&Delivery 2192026 5/15/2026 14w
16 Contractor Recommendation/Award 4/10/2026 4/102026 1d I
17 Step 5:Construct 4120/2026 11/4/2026 28w 3d
18 Shop Drawings&Logistics Finalization 420/2026 5/8/2026 3w 1♦
IS Secured Contractor&Equipment PO Assignment 420/2026. 4/20/2026 Ow ♦
20 OnSite Demolition&Construction 5/4/2026 7/10/2026 1Ow
21 Demolish Refrigeration Plant(Includes pump out&make safe) 5/42026 5/15/2026 2w ■
22 Install New Refrigeration Plant 5/18/2026 7/10/2026 Sw
23 Contractor Functional Commissioning of Ice Plant 7/13/2026 7/17/2026 1w 1
24 New Plant Startup and Ice install 720/2026 7/24/2026 1w 1
25 Step 6:Closeout 7/13/2026 8/28/2026 7w
26 Identification&Correction of Deficiencies 7/20/2026 8/7f2026 3w •
27 1.8.Storey Performance Commissioning 8/10/2026 0/21/2026 2w ■
20 Project Closeout&Tum-Over to Facility 13/26/2026 8/282026 1d I
Figure 3: Consolidated 2026 Project Schedule
3 Schedules are for visual purposes and will be updated once Notice to Proceed is received.
I.B. Storey Inc. CONFIDENTIAL&PROPRIETARY PAGE 5
Rink Engineering Experts Version 2.0
Page 15 of 180
HOMMOCKS PARK ICE RINK L:PROPOSAL FOR RINK ENGINEEERINGsTrolE,
Rink Engineering Experts
ENVISIONED OUTCOME
Embracing innovation and applied best practices is key to ongoing operational viability for any ice rink
system. Rink Refrigeration is often based upon contractor recommendations which naturally lend
towards conventional construction practices.
The Al refrigerant (R513a) used in the Gen II plant is the enabler to advanced compressor and heat
exchanger technology leveraging that is not available with other rink refrigerants.
Following the completion of the project, concerns previously found will be addressed and resolved
such as:
• Immediate service-delivery corrections with both effective and efficient equipment specifically
engineered for the ice rink industry
• Immediate financial liability surrounding the continued operation of aged refrigeration system
while retaining the same safety profile for the community.
• Ensuring long-term, sustainable operation of ice operations through reduced operating and
maintenance costs over the next 20+ years.
In addition, the GEN II system will result in the following:
• Reduced energy consumption
• Reduced maintenance requirements and costs
• Sustainable and safe (non-toxic, non-flammable) low-GWP refrigerant
• Elimination of compressor oil maintenance and waste
I.B. Storey Inc. CONFIDENTIAL&PROPRIETARY PAGE 6
Rink Engineering Experts Version 2.0
Page 16 of 180
HOMMOCKS PARK ICE RINK I.,:
r �
PROPOSAL FOR RINK ENGINEEERING �'OREY
Rink Engineering Experts
I.B. STOREY APPLICATION ENGINEERING MAJOR STAGE SEPARATION
The Figure below highlights the project stages as well as major activities and outcomes of each one. The
value-added Monitor Step is not shown as it will occur post project completion.
Engineering < I > Contract Administration
• • . . •
Project Design Solicitation Contractor ProjectCompletion
Launched Documents Commissioning
Milestones
Design Consult Solicitation Award Construct Closeout
IB Storey Inc Major Activities
Identify&
Pre- Design Coordination of
Oversee
Construction Documents Awarded Contractor's
Preparation Issued Activities completion of
deficiencies
Outcomes for Each Stage
Finalized Design < > Project
Design Documents Project Oversight Completion
I.B. Storey Inc. CONFIDENTIAL&PROPRIETARY PAGE 7
Rink Engineering Experts Version 2.0
Page 17 of 180
HOMMOCKS PARK ICE RINK
PROPOSAL FOR RINK ENGINEEERING JT�O■■EY
Rink Engineering Experts
QUALIFICATIONS
I.B. Storey Inc. is an independent specialty engineering firm Highlighted Rink Industry Presence
that focuses on rink engineering and recreational facilities. •Official Rink Engineering Consultant of
The firm's experience is unparalleled and has developed an the NHL°
industry leading reputation for designing and • Expert Rink Engineering—Dallas Stars
implementing innovative, cost effective, and sustainable Organization, Dallas,TX
• Engineering Optimization — Tampa
solutions for a wide spectrum of clients ranging from Bay Lightning,Amalie Arena, FL
community, semi-professional, and NHL arena facilities •Expert Engineering with NHL Green
across North America. I.B. Storey Inc. strives to deliver for various initiatives NY
leading edge, cost effective and energy efficient systems to
maximize a facility's sustainability.
DISTINGUISHING FEATURES
I.B. Storey Inc. is the distinguished leader in the recreation industry for providing independent expert
advice for innovative solutions in recreational facilities. The firm is the largest specialized rink
engineering firm implementing successful recreational facility projects, achieving or exceeding energy
saving targets,as well as converting the identified measures into Construction Projects.The firm utilizes
a collaborative approach with stakeholders to ensure complete understanding and hassle-free
experience. Additionally, I.B. Storey Inc. has lent its expertise to the recreation sector with the firm's
President and Founder,Ian Storey, P.Eng. an editorial columnist with the Ontario Recreational Facility's
Association Facility Forum publication with the Energy Champion series.Ian has shared his invaluable
wealth of knowledge through educational sessions, and ongoing support & engagement with the US
Ice Rink Association including publication in Rink Magazine.
AFFILIATIONS
It is important to note that I.B. Storey Inc. is an independent engineering firm. While I.B. Storey Inc.
maintains positive working relationships with various suppliers and contracting firms, I.B. Storey Inc.
has no financial interest in the selection of any product or service from any organization. It is this
independence that allows for resolute and impartial advice for our clients.
I.B. Storey Inc. CONFIDENTIAL&PROPRIETARY PAGE 8
Rink Engineering Experts Version 2.0
Page 18 of 180
HOMMOCKS PARK ICE RINK I. CId17
PROPOSAL FOR RINK ENGINEEERING
Rink Engineering Experts
PRICING SUMMARY4
The following pricing is valid 30 dates from submission date of this proposal. I.B. Storey Inc. is available
to commence work upon 2-3 weeks from notice to proceed. I.B. Storey works on a fixed-fee system
including all expenses for items in our scope of work.
Project Phase 2026 2027 Total
Conceptual Design $05
Schematic Design $35,800
❑ Detailed Design Document $57,700
Engineering Specifications $29,400
Total - Engineering $122,900 $122,900
Construction Oversight $52,100
❑ Commissioning $18,700
Project Close Out $14,600
Total —Contract Administration $85,400 $85,400
❑ Project Total $208,300
ACCEPTANCE:
POSITION/TITLE:
PURCHASE ORDER#:
Please return this signed proposal to your Account Executive
Jodi Kershaw at Jodi.Kershaw@ibstorey.com
Reference:
The anticipated construction costs are $1,550,000 - $2,000,000 USD (2025)
While developed from a detailed workplan, for reference the total fee structure for this specialized
engineering and contract administration is equivalent to 11.7% of the average budget expectation.
Prices in USD. Applicable taxes extra.
5 Conceptual Design costs already covered by delivered I.B. Storey's Plant Replacement Briefing facilitated by the
NHL®Community Rink Outreach.
I.B. Storey Inc. CONFIDENTIAL&PROPRIETARY PAGE 9
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Page 19 of 180
1.77:77111111111111)
Rink Engineering Experts
Terms of Service Agreement
The following Terms of Service (the "Agreement") is effective April 10th, 2026.
BETWEEN: I.B. Storey US Inc. (the "Service Provider"), a corporation organized and existing
under the laws of Florida, with its office located at:
17900 Gulf Blvd
Redington Shores, Florida 33708 USA
AND: Town of Mamaroneck (the "Client"), a community organized and existing under
the laws of NY with its office located at:
Mamaroneck Town Center
740 W Boston Post Rd
Mamaroneck NY 10543
REGARDING: Hommocks Park Ice Rink("the project")an ice rink located in Mamaroneck under
the laws of NY.
WHEREAS, the Service Provider is in the business of professional services relating to Engineering and
WHEREAS,this Agreement contains the Service Provider's terms of engagement;
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the
parties hereto, intending to be legally bound, agree as follows:
1. SERVICES PROVIDED
Service Provider is prepared to provide the following professional services to the Client: as
described in the proposal NY002-25 Hommocks Park - Proposal PR v1.0 issued April 10th,
2026.
2. CALCULATION OF FEES AND OTHER CHARGES
a) Fees for professional services are calculated on the time spent by Service Provider associates and
staff attending to said service. Fees are based on a fixed cost rate plus expenses.
b) Before any bill is sent to the Client, the Service Provider's Project Manager responsible for the
matter will review it to ensure that fees are appropriate.
3. BILLING ARRANGEMENTS
Invoice paid upon receipt based on progress billings:
a. Payment due within 15 days of date of invoice.
Terms of Engagement Page 1 of 2
Page 20 of 180
Rink Engineering Experts
4. NON-PAYMENT
If the Client does not pay a bill sent by Service Provider or complies with a request for payment in
advance within 30 days after the invoice is sent or the request is made, Service Provider may
immediately stop acting for the Client.
5. REQUEST FOR FEE DETAILS& REMAINING WORK ESTIMATE
The Service Provider will provide upon request the project costs details and status update of
payment schedule.
6. TERMINATION BY CLIENT
Client may terminate this agreement by giving Service Provider a written notice at any time and
will be liable for all work fees incurred up to that time. If Client does not provide such a notice, it
will be obliged to pay all fees for work done and for the other charges incurred.
7. TERMINATION BY SERVICE PROVIDER
Service Provider may terminate this agreement and stop acting for the Client if:
i. Client does not comply with this Agreement;
ii. Service Provider forms the opinion, on reasonable grounds, that mutual confidence and trust
do not exist between both parties; or
iii. Service Provider believes on reasonable grounds that, by continuing to act for the Client, it
may breach the professional conduct rules which are binding upon professionals in the
Engineering industry.
IN WITNESS WHEREOF, each party to this agreement has caused it to be executed in REDINGTON
SHORES, Florida and MAMARONECK, New York on the date indicated above.
I.B. Storey US Inc. Town of Mamaroneck
Authorized Signature Authorized Signature
Print Name and Title Print Name and Title
Terms of Engagement Page 2 of 2
Page 21 of 180
1. 1111117,
Rink Engineering Experts
Appendix A
Full Page
Project Schedule Options
I.B. Storey Inc Official Rink
Charlottetown PE • Halifax NS • Vaughan ON • Redington Shores FL • Plano TXroo Engineering Consultant
902-367-3545 • 902-367-3220 ♦ 416-800-1482 ♦ 813-333-7684 • 469-666-1094
40
info@ibstorey.com of the NHL
Page 22 of 180
Town of Mamaroneck
Hommocks Park Ice Rink STOs, r J^
Plant Replacement Implementation r'
Rink Engineering Experts
7o Task Name Start Finish Duration 2026 2027
1 Notice to Proceed 1/12/2026 1/12/2026 Ow •
2 Step 1:Design 1/12/2026 3/11/2026 8w 3d
3 Conceptual Design 1/12/2026 1/12/2026 Ow •
4 Schematic Design 1/12/2026 2/6/2026 4w =
5 Stakeholder Working Session-Finalize Configuration 2/11/2026 2/11/2026 1d I
6 Detailed Design&Specifications 2/12/2026 3/11/2026 4w
7 Step 2:Consult 3/12/2026 5/1/2026 7w 2d
8 Stakeholder Meeting to Finalize Project Details 3/17/2026 3/17/2026 1d I
9 IFB Design Documents 3/18/2026 4/28/2026 6w
10 Step 3:Solicitation 10/5/2026 10/30/2026 4w
11 Procurement Process 10/5/2026 10/23/2026 3w •
12 Step 4:Contract Award 11/2/2026 11/13/2026 2w ■
13 Contractor Recommendation/Award 11/11/2026 11/11/2026 Ow •
14 Step 5:Construct 1/4/2027 7/2/2027 26w
15 Shop Drawings&Logistics Finalization 1/4/2027 1/29/2027 4w =
16 Major Equipment Lead Time 1/18/2027 5/7/2027 16w
17 Secured Contractor 12/9/2026 12/9/2026 Ow •
18 OnSite Demolition&Construction 4/5/2027 6/11/2027 10w
19 Demolish Refrigeration Plant(Includes pump out&make safe) 4/5/2027 4/23/2027 3w M
20 Install New Refrigeration Plant 4/26/2027 6/18/2027 8w
21 Contractor Functional Commissioning of Ice Plant 6/21/2027 6/25/2027 1w 1
22 New Plant Startup and Ice Install 6/28/2027 7/2/2027 1w 1
23 Step 6:Closeout 7/5/2027 7/30/2027 4w
24 Identification&Correction of Deficiencies 7/5/2027 7/30/2027 4w =
25 LB.Storey Performance Commissioning 7/26/2027 7/30/2027 1w 1
26 Project Closeout&Turn-Over to Facility 7/30/2027 7/30/2027 Ow •
Please Note:Schedules are for visual purposes and will be updated once Notice to Proceed is received.
-171
v ICO .B.Storey Inc
(D 10-APR-26 Official Rink
MNv002-2s Charlottetown PE Vaughan ON Redington Shores FL Plano TX
WVersion2.0 902-367-3545 416-800-1482 813-333-7684 469-666-1094 Engineering Consultant
o info@ibstorey.com rid
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Plant Replacement Implementation - Optimized Schedule
Rink Engineering Experts
ID Task Name Start Finish Duration 2026 027
"'n
1 Notice to Proceed 1/12/2026 1/12/2026 Ow •
2 Step 1:Design 1/12/2026 2/24/2026 6w 2d
3 Conceptual Design 1/12/2026 1/12/2026 Ow •
4 Schematic Design 1/12/2026 1/30/2026 3w •
5 Stakeholder Working Session-Finalize Configuration 2/3/2026 2/3/2026 1d I
6 Detailed Design&Specifications 2/4/2026 2/24/2026 3w •
7 Step 2:Consult 1/22/2026 3/13/2026 7w 2d
8 Long Lead Equipment-Consultation 1/22/2026 1/22/2026 1d I
9 Stakeholder Meeting to Finalize Project Details 2/26/2026 2/26/2026 1d I
10 IFB Design Documents 3/2/2026 3/13/2026 2w ■
11 Step 3:Solicitation 1/26/2026 4/3/2026 10w
12 Procurement Process-Long Lead Items 1/26/2026 2/6/2026 2w ■
13 Procurement Process 3/16/2026 4/3/2026 3w •
14 Step 4:Award-Equipment&Installer 2/9/2026 4/10/2026 9w
15 Equipment Ordering&Delivery 2/9/2026 5/15/2026 14w
16 Contractor Recommendation/Award 4/10/2026 4/10/2026 1d I
17 Step 5:Construct 4/20/2026 11/4/2026 28w 3d
18 Shop Drawings&Logistics Finalization 4/20/2026 5/8/2026 3w •
19 Secured Contractor&Equipment PO Assignment 4/20/2026 4/20/2026 Ow •
20 OnSite Demolition&Construction 5/4/2026 7/10/2026 10w
21 Demolish Refrigeration Plant(Includes pump out&make safe) 5/4/2026 5/15/2026 2w ■
22 Install New Refrigeration Plant 5/18/2026 7/10/2026 8w
23 Contractor Functional Commissioning of Ice Plant 7/13/2026 7/17/2026 1w t
24 New Plant Startup and Ice Install 7/20/2026 7/24/2026 1w t
25 Step 6:Closeout 7/13/2026 8/28/2026 7w
26 Identification&Correction of Deficiencies 7/20/2026 8/7/2026 3w •
27 I.B.Storey Performance Commissioning 8/10/2026 8/21/2026 2w ■
28 Project Closeout&Turn-Over to Facility 8/28/2026 8/28/2026 1d I
Please Note:Schedules are for visual purposes and will be updated once Notice to Proceed is received.
c0 I.B.Storey Inc I �- .4"."
CD 10-APR-26 Official Rink
MNv002-25 Charlottetown PE Vaughan ON Redington Shores FL Plano TX
-PVer:Ion 2.0 902-367-3545 416-800-1482 813-333-7684 469-666-1094 Engineering Consultant
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c
m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Robert P. Wasp, Town Engineer
Re: Consultant Proposal - Design Development for Hommocks Athletic Fields
Improvements
Date: May 4, 2026
The Town is moving forward with detailed design work for planned improvements to the Hommocks
Athletic Fields, funded as a 2026 capital project. Woodard & Curran will provide the design and
technical support needed to prepare the project for construction.
Attached is a memo from Robert Wasp, Town Engineer, requesting authorization for the consultant
proposal needed to advance this work.
Action Requested:
Resolved that the Town Board hereby approves the design proposal submitted by
Woodard & Curran Engineering, as presented, for engineering design for improvements
to the Hommocks Athletic Fields, and hereby authorizes the Town Administrator to
execute the agreement and any related documents necessary to carry out its
implementation.
Attachment/s:
Eng Memo_Consultants for Hommocks_05012026 2
ToM Hommocks Fig 1 Rev 2025-07-24
W&C_ToM Hommocks Fields 100% Design Proposal 2025.06.30
Page 25 of 180
_c, % Engineering Department TEL:914/381-7835
-% Town of Mamaroneck FAX:914/381-8473
W n
740 West Boston Post Road
pc
•F011NOE131661• Mamaroneck, NY 10543
INTERDEPARTMENT MEMORANDUM
DATE: May 1, 2026
TO: Meredith Robson, Town Administrator
FROM: Robert Wasp, P.E., Town Engineer
SUBJECT: Authorization of Consultant Proposal
2026 Design Development for Hommocks Athletic Fields Improvements
GENERAL:
The attached proposals from consultants "Woodard& Curran" has been prepared based upon the
Town's intended design development workplan for 2026. The consultant scope is tailored based
upon the capital project included in the Town's 2026 budget and maintains the planned
objectives to complete design development for the athletic fields and allow construction in a
subsequent budget year. Design timeline and effort were estimated based upon development of
the recommended layout prepared through the Town's 2023 Athletic Field Feasibility Study.
The recommended layout includes one (1) synthetic turf athletic field and one (1)natural grass
athletic field assumed to maintain a similar level of play to the Town's existing grass fields. It
should be noted that the previously recommended layout is not binding to the Town; changes to
the intended project scope can be considered through the design development process at the
Town's discretion.
Woodard& Curran has extensive technical experience with athletic field design as well as site
specific background through completion of the Town's 2023 Athletic Field Feasibility Study.
Carlin Simpson previously provided independent geotechnical engineering recommendations
based upon Woodard& Curran's feasibility study work and is prepared to continue supporting
the project through the design process. Woodard & Curran's proposal describes their efforts by
task as well as expected timeline through final 100% design development. Updated estimates of
probable construction costs (EOPC)will be provided at the 60% and 100% (final) design
milestones. In addition to routine coordination with the Engineering Department through design,
the scope includes provision for up to (4) in-person stakeholder meetings that can be used to
update the Town Board and stakeholders on the project's progress.
The proposal fee of$290,000 is within the Town's available 2026 capital project funding under
H70101. The Engineering Depaitulent recommends that the Town Board authorize execution of
Woodard& Curran's proposal to allow for the design project to proceed on schedule.
Please feel free to contact me with any questions.
Page 26 of 180
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Woodard &Curran Engineering T 800.426.4262
and Geological Services P.A. P.C. T 914.448.2266
800 Westchester Avenue I Suite N507 F 914.448.0147
Rye Brook, New York 10573
www.woodardcurran.com
Via Electronic Mail and US Mail
June 30, 2025
Jaine Elkind Eney
Woodard Supervisor
Town of Mamaroneck
& Curran 740 West Boston Post Road
Mamaroneck, NY 10543
RE: Proposal for Engineering Services for Town of Mamaroneck Fields Adjacent to
Hommocks Middle School — 100% Final Design Development and Bid Documents
Dear Jaine:
We appreciate the opportunity to continue to support the Town of Mamaroneck (Town) plans
for proposed Town athletic fields, adjacent to the Hommocks School. We understand that the
Town is considering a future sports and recreation development and supporting infrastructure
improvements. We are committed to serving the Town with the same team and leverage the
prior planning work completed for the site in order for the Town to get a better understanding
of the feasibility and costs anticipated to complete the envisioned project. Please refer to the
following for a summary of our understanding of the project, our scope of services, our
anticipated schedule, and our proposed budget associated with this work.
BACKGROUND
Woodard & Curran Engineering and Geological Services, P.A P.C. (Woodard & Curran)
understands that the Town desires to prepare 100%final design development plans for a multi-
purpose synthetic turf field, a natural grass athletic field to remain, parking, walkways,
bleachers, a restroom/storage building, scoreboard, ball netting and fencing, athletic field
lighting for the synthetic turf field, perimeter site fencing, and supporting site utilities on the
current natural grass athletic fields and open space to the east of the Hommocks School, south
of Hommocks Road, and north of Flint Park (Village of Larchmont).
Woodard & Curran collaborated with the Town to develop a preferred conceptual layout plan
for the proposed facility (refer to Attachment 1). Following completion of the initial Woodard
& Curran feasibility review, the Town consulted with Carlin-Simpson & Associates, LLC (CSA)
for geotechnical services related to the future site development and provided Woodard &
Curran with a 28-page PDF of the preliminary geotechnical evaluation letter report from CSA
dated January 13, 2025. The document included the CSA preliminary geotechnical evaluation
letter, boring logs prepared by Soiltesting, Inc., a boring location plan, the Town's preferred
conceptual layout plan prepared by Woodard & Curran, and the site survey prepared by
Geologic Land Surveying, PLLC.
Woodard & Curran discussed the proposed scope of services with the Town, and understands
the 100%final design development services should consider the following:
Page 28 of 180
• Consider the preferred alternative concept (included as Attachment 1 to this proposal)
as determined through the 2023 Feasibility Study scope as the master plan for the
project.
• Consider the preliminary geotechnical engineering recommendations from Carlin-
Simpson & Associates that builds off the feasibility study and offers geotechnical
Woodard focused project considerations for further review in the continued design process.
& Curran
• The scope was originally intended for inclusion in the Town's 2026 budget. Timing
may change based upon ongoing discussions with outside parties. The project start
may be moved up to summer 2025.
A few key items covered in our proposal are:
• Kickoff meeting with Town Board/Recreation Commission and outside stakeholders
(TBD)
o Consideration of revisions to preferred alternative layout based upon
stakeholder input
• Design development through an assumed approximate 100% level of design
(plan/profiles with elevations and construction details)
o Preparation of 100% design drawings and construction cost estimate
o Coordination with the Town's geotechnical engineering consultant
o Evaluation of existing site utilities with a specific focus on
rehabilitation/replacement of Town storm sewer pipes
• Design coordination meetings with stakeholder group (please assume at least 3)
We have organized our scope for Engineering Design services to include the following phases
and tasks:
— Phase 1 — Field Visit& Document Review
— Phase 2—60% Design Development
o Task 1 —Site/Civil Design
o Task 2—Structural Design
o Task 3 — Electrical Design
o Task 4—Water &Wastewater Design
— Phase 3 — 100% Design Development
o Task 1 —Site/Civil Design
o Task 2—Structural Design
o Task 3 — Electrical Design
o Task 4—Water &Wastewater Design
— Phase 4— Permitting
o Task 1 — Permitting Agency Coordination
Town of Mamaroneck, NY (0214798.01) 2 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields June 3P,@ l: 29 of 180
o Task 2— Permitting Applications Submission
— Phase 5 — Bid Documents
— Phase 6— Meetings
Woodard SCOPE OF SERVICES
& Curran
Our anticipated scope of services for each phase of work is summarized below.
Phase 1 — Field Visit& Document Review
Woodard &Curran will review prior completed project work and documentation and complete
a field visit to observe and photo document existing site conditions. We will follow up with a
concise email summary and identify any immediate action items and information needs related
to the field visit.We anticipate that the site visit will occur with presence of and in collaboration
with the Town Engineer. No additional ground intrusive field investigations,sampling,or testing
is included in this scope of work.
Phase 1 Deliverable(s): Field Visit Summary Email
Phase 2 —60% Design Development
Task 1 —Site/Civil Design
Woodard & Curran will complete partial 60% design development level documents for use in
advancing and better understanding project feasibility, future design and construction scope,
and inform an updated construction cost opinion consistent with the 60% design level.
Woodard & Curran will complete the following services under this task:
— Prepare site plans and details in AutoCAD (.dwg format)to +/-60% level of completion
based off comments to be provided by the Town on the original Conceptual Layout
Plan developed by Woodard & Curran in June 2023 (refer to Attachment 1). The
drawing set is anticipated to include the following drawing sheets:
o Cover Sheet
o Construction Notes & Legend
o Existing Conditions Map
o Demolition and Site Preparation Plan
o Layout & Materials Plan
o Grading & Drainage Plan
o Erosion & Sediment Control Plan
o Water, Wastewater& Electrical Site Utility Plan
o Construction Details (Multiple sheets, including sections/profiles, surfacing,
utilities, E&SC, and structural details)
— Complete preliminary stormwater modeling and design including the preparation of
post-construction stormwater controls (design of stormwater flow attenuation and
Town of Mamaroneck, NY (0214798.01) 3 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields June 3P,@ l: 30 of 180
water quality treatment infrastructure) as required by New York State regulations, and
in accordance with the NYSDEC SPDES General Permit (GP-0-25-001) for Stormwater
Discharges from Construction Activities.
— Review the existing pipe conditions for existing drainage infrastructure (camera
inspection and condition assessment provided by Town) and coordinate with pipe
rehabilitation vendor to better understand the potential for rehabilitation or if there is
Woodard
a need for replacement and consider that scope of work in the Drawings.
& Curran - Woodard & Curran will coordinate with the Town's geotechnical engineering
consultant Carlin-Simpson & Associates (CSA). Our efforts will be limited to meeting
with CSA for a videoconference meeting during the kickoff phase of the project and
again in the later stages of the 60% design development for final coordination and
input during this phase of the project. We will provide CSA with the grading plan and
potential stormwater infrastructure locations for inclusion in future field investigations,
analysis, and reporting for CSA's analysis of settlement and feasibility of stormwater
quality and/or flow attenuation practices necessary for the project to meet NY SPDES
stormwater requirements for discharges from construction activities. We will
coordinate with the Town's geotechnical engineer to help understand and collaborate
on the preferred path forward as it relates to the Town's preference or need for
balancing earthworks on-site with geotechnical considerations or the potential for a
No-Net-Rise analysis associated with the FEMA floodplain.Woodard &Curran has not
included any geotechnical engineering investigation, design or subconsultants as part
of this proposal and expects that the Town will scope and contract for those services
separately with others at this time. We assume that the geotechnical engineer will
provide costs and associated scope recommendations to be included in the project
budget.
— Complete an earthwork analysis to gain an understanding for volumes associated with
the comparison of the existing ground surface with the proposed finished surface
elevations. In coordination with the Town's geotechnical engineer we can consider no
net filling within the 100-year floodplain or in support of understanding the volume
associated with a future No-Net-Rise analysis for filling within the FEMA 100-year
floodplain, if raising the grades on-site is feasible considering differential settlement.
An earthworks summary table can be included on the Grading & Drainage Plan for use
in future permitting and cost opinion preparation.Woodard &Curran will analyze one
preferred grading scenario/scheme as part of this scope of work.Additional earthwork
analyses can be completed as an additional service.
— Preliminary coordination with various product suppliers for primary project
components including synthetic turf system, athletic field lighting, scoreboard,
bleachers, pre-engineered restroom/storage building, and incorporate as applicable
into the Drawings and EOPCC documents.
— Prepare 60% design level Engineer's Opinion of Probable Construction Costs (EOPCC)
to inform project budgeting and scoping remaining design development.
— Prepare 60% design level technical specifications that cover the scope of the technical
work (Divisions 01 through 33 as applicable)
Task 2 —Structural Design
Town of Mamaroneck, NY (0214798.01) 4 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields June 31 of 180
Woodard &Curran will provide structural engineering support for the athletic facility upgrades
to design and detail the foundations associated with the scoreboard, foundations associated
with the athletic field ball netting, chain link fence, and the synthetic turf field perimeter
concrete curb. Woodard & Curran will coordinate with the bleacher and pre-engineered
building vendors for preliminary layout and foundations to support those structures. These
structural engineering services will include:
Woodard — Review existing data including as-builts, record drawings, utilities, photos,etc.provided
& Curran by Town;
— Review geotechnical report (and geotechnical borings) which is the basis of the
structural design;
— 60% Design of footings for proposed chain link fence and ball netting;
— 60% Design of scoreboard foundation;
— 60% Design of synthetic turf field perimeter concrete curb;
— Coordinate with the bleacher, lighting, and pre-engineered building vendors for
structural information and details associated with their systems; and
— Prepare 60% construction details to support the work.
Task 3— Electrical Design
Woodard & Curran will provide 60% electrical engineering design and utility service
coordination for the athletic field lighting, parking lot lighting, and the pre-engineered
restroom building.Woodard &Curran assumes that a new electrical service will not be required
at this time. Due to the unknown nature of this scope and Town's needs at this time, we will
plan to complete this work as requested on a Time & Materials (T&M) basis, with an initial
allowance incorporated.
Task 4—Water&Wastewater Design
Woodard &Curran will provide 60%water and wastewater engineering design for the services
to the restroom/storage building and consider what is necessary to maintain the existing
irrigation system (to remain) at the natural grass athletic field. Due to the unknown nature of
this scope and Town's needs at this time,we will plan to complete this work as requested on a
Time & Materials (T&M) basis,with an initial allowance incorporated.
Phase 2 Deliverable(s):60% Drawings, 60%Technical Specifications, 60% Design Level EOPCC
(Tabular Format).
Phase 3 —100% Design Development
Task 1 —Site/Civil Design
Woodard &Curran will complete partial 100% design development level documents for use in
advancing the project to construction level documentation and inform an updated construction
cost opinion consistent with the 100% design level. Woodard & Curran will complete the
following services under this task:
— Advance the site plans and details(listed in Phase 2) in AutoCAD (.dwg format)to 100%
level of completion based off comments to be provided by the Town.
Town of Mamaroneck, NY (0214798.01) 5 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields June 32 of 180
— Complete stormwater modeling and design including the preparation of post-
construction stormwater controls (design of stormwater flow attenuation and water
quality treatment infrastructure) as required by New York State regulations, and in
accordance with the NYSDEC SPDES General Permit (GP-0-25-001) for Stormwater
Discharges from Construction Activities. Woodard & Curran will prepare a full
Stormwater Pollution Prevention Plan (SWPPP).
Woodard _ Complete coordination and design of pipe rehabilitation or replacement of existing
& Curran storm sewer mains on-site, investigated in prior phase.
— Woodard & Curran will coordinate the design with the Town's geotechnical
engineering consultant Carlin-Simpson & Associates (CSA). Our efforts will be limited
to meeting with CSA for one videoconference meeting during the 100% design
development phase for final coordination and input during this phase of the project.
— Complete a final earthwork analysis to gain an understanding for volumes associated
with the comparison of the existing ground surface with the proposed finished surface
elevations based on the advanced design development.An earthworks summary table
can be included on the Grading & Drainage Plan for use in future permitting and cost
opinion preparation. Woodard & Curran will analyze one preferred grading
scenario/scheme as part of this scope of work. Additional earthwork analyses can be
completed as an additional service.
— Final coordination with various product suppliers for primary project components
including synthetic turf system, athletic field lighting, scoreboard, bleachers, pre-
engineered restroom/storage building, and incorporate as applicable into the
Drawings and EOPCC documents.
— Prepare 100%design level Engineer's Opinion of Probable Construction Costs(EOPCC)
to inform project budgeting and scoping remaining design development.
— Prepare 100%design level technical specifications that cover the scope of the technical
work (Divisions 01 through 33 as applicable)
Task 2 —Structural Design
Woodard &Curran will provide structural engineering support for the athletic facility upgrades
to design and detail the foundations associated with the scoreboard, foundations associated
with the athletic field ball netting, chain link fence, and the synthetic turf field perimeter
concrete curb. Woodard & Curran will coordinate with the bleacher and pre-engineered
building vendors for preliminary layout and foundations to support those structures. These
structural engineering services will include:
— 100% Design of footings for proposed chain link fence and ball netting;
— 100% Design of scoreboard foundation;
— 100% Design of synthetic turf field perimeter concrete curb;
— Final coordination with the bleacher, lighting, and pre-engineered building vendors for
structural information and details associated with their systems; and
— Prepare 100% construction details to support the work.
Town of Mamaroneck, NY (0214798.01) 6 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields June 3P, PO 33 of 180
Task 3— Electrical Design
Woodard & Curran will provide 100% electrical engineering design and utility service
coordination for the athletic field lighting, parking lot lighting, and the pre-engineered
restroom building.Woodard &Curran assumes that a new electrical service will not be required
at this time. Due to the unknown nature of this scope and Town's needs at this time, we will
Woodard plan to complete this work as requested on a Time & Materials (T&M) basis, with an initial
& Curran allowance incorporated.
Task 4—Water&Wastewater Design
Woodard &Curran will provide 100%water and wastewater engineering design for the services
to the restroom/storage building and consider what is necessary to maintain the existing
irrigation system (to remain) at the natural grass athletic field. Due to the unknown nature of
this scope and Town's needs at this time,we will plan to complete this work as requested on a
Time & Materials (T&M) basis, with an initial allowance incorporated.
Phase 3 Deliverable(s): 100% Drawings, 100% Technical Specifications, 100% Design Level
EOPCC (Tabular Format).
Phase 4— Permitting
Task 1 — Permitting Agency Coordination
Woodard & Curran will coordinate with permitting and regulatory agencies having jurisdiction
over the project at the request and direction of the Town. This task may include jurisdictional
request determination submission to the respective agencies, upon the Town's written request
to do so. Due to the unknown level of effort necessary to complete this Phase of the scope,we
will plan to complete this work as requested on a Time & Materials (T&M) basis,with an initial
allowance incorporated.
Task 2— Permitting Applications Submission
Based on the information learned from Task 1, Woodard & Curran will prepare and submit the
necessary permitting applications required to gain approval for construction of the Town's
desired project scope. Due to the unknown level of effort necessary to complete this Phase of
the scope,we will plan to complete this work as requested on a Time & Materials (T&M) basis,
with an initial allowance incorporated.
Phase 4 Deliverable(s): Correspondence with Permitting Agencies, Permitting Applications
Phase 5 — Bid Documents
Woodard & Curran will prepare the Division 00 front-end contractual specifications and
coordinate with the Town for any final drawing or technical specification modifications, prior to
packaging a final set of bid documents.
Town of Mamaroneck, NY (0214798.01) 7 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields June 34 of 180
Phase 5 Deliverable(s): Final Bid Documents (Drawing Set and Specifications Manual in PDF
format)
Phase 6— Meetings
Woodard & Curran will attend and participate in four project meetings as requested by the
Town. We understand that the Town would like to include one kickoff meeting with the Town
Woodard
Board/Recreation Commission and three design development coordination meetings. We
& Curran assume that these meetings will be held in person, with a videoconference option for those
who need to participate to add value to the project discussion and to help keep relative costs
lower for the Town. Any additional meetings that the Town requests beyond the four included
can be completed on a Time & Materials (T&M) basis.
Phase 6 Deliverable(s): Meeting Minutes (distributed to meeting attendees as PDF via email)
SCHEDULE
Considering the project start date is currently undetermined, we will plan to coordinate a
mutually agreed upon schedule with the Town once the project is authorized. We will be
prepared to advance work immediately upon receiving Notice To Proceed and a signed
proposal from the Town. The work outlined above is anticipated to be completed in
approximately 5 to 8 months of receiving formal written authorization to proceed. Final
schedule will be coordinated with the Town and will be dependent on various conditions and
stakeholders that can be reviewed and considered at that time.
If Woodard & Curran is ideally authorized to complete this design work by July 15, 2025, we
would work to have bid documents prepared to allow for bidding in January/February 2026,
procurement in March/April 2026, and Construction starting in May/June 2026 or anytime
thereafter. This ability to meet this schedule is largely dependent upon the responsiveness of
permitting regulators, and any weather dependent field investigations required by the
geotechnical engineer.
ASSUMPTIONS AND UNDERSTANDINGS
The following assumptions and understandings apply to the scope of work, schedule, and
budget described herein.
— Town to provide as-builts, record drawings, geotechnical reports, and related
background documents that exists for all site utilities, irrigation, photos,
condition/capacity assessments and camera inspection reports, etc. as it relates to
conveying known and available records of existing conditions on, adjacent, and
relevant to the project.
— The base file for the Drawings will be the Existing Conditions Survey prepared by
Geologic Land Surveying around January 2023. The Town will provide Woodard &
Curran with updated survey information and/or information associated with any work
completed on-site since that time that is relevant to completing this project scope. No
new surveying services are included in this scope of work.
Town of Mamaroneck, NY (0214798.01) 8 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields June 3P, PO 35 of 180
— Town to provide comments in the form of written bullets and/or illustrative markups
to Woodard & Curran associated with the June 2023 Conceptual Layout Plan
(Attachment 1) prior to Woodard & Curran advancing any revisions to the site plans.
We assume these comments will be provided prior to or immediately after our kickoff
meeting with the Town Board and Recreation Commission. We will seek confirmation
from the Town prior to moving ahead with drawing revisions with the intent to keep
Woodard our effort and costs lower and be more efficient with our execution of this work.
& Curran - No engineering services are included related to the future ice rink (including utilities
needed for the rink), beyond showing its proposed location on any layout plans, if
desired by the Town.
— No irrigation system design is included due to the unknown nature of the existing
conditions and proposed scope of design and construction.
— No geotechnical engineering investigation, design or subconsultants services are
included as part of this proposal and it is expected that the Town will scope and
contract for those services separately with others at this time. We assume that the
geotechnical engineer will provide costs and associated scope recommendations to be
included in the project budget.
— No H&H modeling associated with filling within the 100-year Floodplain or
determination of a No-Net-Rise condition has been included in this scope of work.
— No environmental engineering services associated with materials characterization,
water or soil sampling, or lab analyses or reporting are included in this scope of work.
— The remaining bidding, contractor procurement and construction phase support
services (i.e., construction monitoring, administration, SWPPP inspections, and Owner's
representation)will be provided under separate scope of work.
— Our scope of work does not include any reproduction costs. Deliverables will be
provided in electronic format.
— Our scope does not include any permitting application fees paid to regulatory
agencies.
— Our scope does not include any services not explicitly included in the detailed scope
of work above. A proposal can be provided for any additional services beyond the
scope of tasks included herein at the Town's request.
— Project implementation and adherence to the anticipated schedule is dependent on
the ability of stakeholders to meet and provide feedback in a timely manner, the
responsiveness of external sources (e.g., regulatory agencies, etc.), and other factors
such as weather, which are beyond the control of Woodard & Curran. Woodard &
Curran is committed to moving this project forward, understanding that Town desires
to proceed as soon as possible.
BUDGET
As summarized in the table below,Woodard &Curran proposes to perform the work described
within this proposal based on a mix of Lump Sum (LS) basis and Time& Materials (T&M) basis,
in accordance with the rate schedule presented below. The fees associated with T&M phases
would be adjusted up if necessary,via future contract amendment budget increases to account
Town of Mamaroneck, NY (0214798.01) 9 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields June 36 of 180
for the final level of effort/hours invested to complete the required and requested tasks if the
effort extends beyond the current allotment.
The proposed budget for completion of the work described herein is summarized below:
Description of Work Budget
Woodard Phase 1 — Field Visit& Document Review $6,000 (LS)
& Curran Phase 2—60% Design Development $170,000 (MIX)
Task 1 —Site/Civil Design $140,000 (LS)
Task 2—Structural Design $15,000 (LS)
Task 3—Electrical Design (Allowance) $ 10,000 (T&M)
Task 4— Water& Wastewater Design (Allowance) $5,000 (T&M)
Phase 3 — 100% Design Development $75,000 (MIX)
Task 1 —Site/Civil Design $55,000 (LS)
Task 2—Structural Design $10,000 (LS)
Task 3—Electrical Design (Allowance) $5,000 (T&M)
Task 4— Water& Wastewater Design (Allowance) $5,000 (T&M)
Phase 4— Permitting Agency Coordination $20,000 (T&M)
Task 1—Permitting Agency Coordination (Allowance) $5,000 (T&M)
Task 2—Permitting Applications Submission (Allowance) $15,000 (T&M)
Phase 5 - Bid Documents $9,000
Phase 6— Meetings $ 10,000 (LS)
Total Fee $290,000
The T&M work provided in this scope will be completed in accordance with the staff hourly
rates below:
Job Title Rate ($/hr)
Senior Principal/PIC 395
Senior Project Manager 325
Senior Technical Leader 295
Project Manager 285
Town of Mamaroneck, NY (0214798.01) 10 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields June 37 of 180
Job Title Rate ($/hr)
Technical Manager 265
Project Engineer 240
Designer 205
Woodard
& Curran Engineer 185
Administrative Support 145
Travel billed at $0.70/mile (mileage rate will change as the federal allowable rate is modified).
Other direct costs billed at cost plus 15%.
Lump sum phases/tasks will be invoiced monthly based upon the percentage of work
completed.We will provide updates on our T&M task budgets and services on a monthly basis
to track our time and budget expended. In the event that we complete these services, and the
total charges are less than the initial total budget, Town may cancel the amount of unused
funds from our contract or re-allocate unused funds to other task orders per Town's discretion.
TERMS AND CONDITIONS
The Scope of Services will be completed in accordance with Woodard & Curran Engineering
and Geological Services P.A. P.C. standard terms and conditions.
CLOSING
We greatly appreciate this opportunity to continue to offer our engineering services. If you
accept this proposal and wish to proceed with the Scope of Services, please sign in the space
indicated below Authorization to Proceed and return a copy for our files. Please feel free to call
me at (914) 246-2931 if you have any questions regarding this proposal or require any further
information.
Sincerely,
Woodard & Curran Engineering and Geological Services P.A. P.C.
Anthony . Catalano, P.E., BCEE Steve Lauria, P.E.
Vice President Senior Project Manager
Town of Mamaroneck, NY (0214798.01) 11 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields June 3P,@ l: 38 of 180
Enclosure(s): Attachment 1: Figure 1 - Conceptual Layout Plan Hommocks Middle School
Athletic Fields, dated June 2023
cc: Robert Wasp, PE, Town Engineer; Thomas Shay, PE (Woodard &Curran)
Woodard
& Curran The parties hereto have executed this Agreement by their duly authorized agents as of the date
indicated below.
AUTHORIZATION TO PROCEED
WOODARD & CURRAN ENGINEERING TOWN OF MAMARONECK, NY
AND GEOLOGICAL SERVICES P.A. P.C.
Signature Date Signature Date
Name (printed) Name (printed)
Title Title
Town of Mamaroneck, NY (0214798.01) 12 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields June 3P, Po 39 of 180
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FOUNDED 1661 i 740 West Boston Post Road, Mamaroneck, NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Robert P. Wasp, Town Engineer
Re: Weston & Sampson Design Proposal
Date: May 4, 2026
Attached, please find a memo from Town Engineer, Rob Wasp regarding the Weston & Sampson
design proposal. You may recall the cost is covered by the existing grant for design work.
We understand that there is much yet to be decided on this project, but this work will allow us to
move forward and provide greater information on which to base future decisions. Proceeding with
this work does not preclude any final project decisions.
Action Requested:
Resolved that the Town Board hereby approves the submitted proposal from Weston &
Sampson Architects for planning and design consulting services, as presented, and hereby
authorizes the Town Administrator to execute the proposal and any related documents
necessary to carry out its implementation.
Attachment/s:
Eng Memo Design for Hommocks Pool_05012026 (002)
2026-04-02-Mamaroneck Hommocks Pool Design-v8
Page 41 of 180
Engineering Department TEL:914/381-7835
�=F 4 Town of Mamaroneck FAX:914/381 8473
�° 740 West Boston Post Road
--7 Mamaroneck, NY 10543
INTERDEPARTMENT MEMORANDUM
DATE: May 1, 2026
TO: Meredith Robson, Town Administrator
CC: Tracy Yogman, Town Comptroller
FROM: Robert Wasp, P.E., Town Engineer
SUBJECT: Authorization of Consultant Proposal —Hommocks Pool Complex
Existing Conditions Analysis &Master Plan Development
GENERAL:
The attached proposal from consultant"Weston & Sampson" has been prepared based upon the
Town's intended preliminary design efforts for the Hommocks Pool Complex in 2026. The
Town currently has two separate grant awards from the New York State Dormitory Authority —
State &Municipal Facilities (SAM)program intended for engineering design and future
construction of improvements to the Hommocks Pool. Both grants have obligation milestones;
most notably the completion of design development by the end of the 2026 calendar year. The
Town had previously reviewed qualifications provided by consultants to determine that Weston
& Sampson possessed the best experience and resources to support the Town's redesign for the
Hommocks Pool.
Weston & Sampson's proposal dated April 2, 2026 includes effort limited to Phases A and B at
this time. Completion of a new topographic site survey and geotechnical soil borings are
required to review existing site conditions and serve the master planning phase to follow. Weston
& Sampson will develop several options for reconstruction of the Pool Complex as part of the
master planning phase. These options will be prepared based upon the site's feasibility and be
accompanied by construction cost estimates for review and feedback by the Town. Potential
recommendations from the Town's Recreation Master Plan may also be considered as part of this
phase. It should be noted that completion of the initial fieldwork is necessary to support any
future reconstruction of the pool complex and allows the Town to demonstrate progress towards
its SAM grant obligation. The Town will be able to review the potential improvement options at
its discretion with the benefit of understanding both site feasibility and construction costs.
Design development for the final selected concept will be conducted as part of a future scope
authorization.
The proposal amount of$124,850.00 is within the Town's available 2026 capital project funding
under H7125 and will be fully reimbursed by grant funding. The Engineering Depai intent
recommends that the Town Board authorize execution of Weston & Sampson's proposal to allow
for necessary site investigation work to be completed before the start of the summer pool season.
Please feel free to contact me with any questions.
Page 42 of 180
Weston & Sampson
April 2, 2026
1 tanners Circle,Suite 130,Albany,NY 12205
Tel:518.463.4400
Robert P. Wasp, P.E., C.D.T.
Town Engineer
Town of Mamaroneck
740 West Boston Post Road
Mamaroneck, NY 10543
Re: Town of Mamaroneck Hommocks Outdoor Pool
Proposal for Aquatics + Site Design Services—Analysis&Master Plan
Mamaroneck, New York
Dear Mr. Wasp:
Weston&Sampson PE, LS, LA,Architects, P.C. (Weston&Sampson) is pleased to present our proposal
to the Town of Mamaroneck(Client) for professional services in connection with the Hommocks Outdoor
Pool Project (Project).
Project Understanding
The purpose of the Outdoor Pool Project is to assess and redevelop the existing outdoor pool facility
with a new splash pad, zero entry area, shade canopies, bather preparation facilities, and
mechanical/equipment structure at the existing Hommocks Pool Facility. A full project scope was
prepared in January, 2025, which included the following tasks:
• Phase A— Kickoff Meeting & Existing Conditions Analysis
• Phase B— Master Planning
• Phase C— Public Engagement
• Phase D— Design Documents (Phase I Improvements)
• Phase E—WCDOH Permitting (Phase I Improvements)
• Phase F— Bidding & Construction Phase Services
The Town recently completed a public survey, and is looking to proceed with Phases A and B at this
time. Specific scope of work for remaining phases will be defined during the master planning process.
Based upon your request and our understanding of the Project, Weston & Sampson proposes the
following scope of work:
SCOPE OF SERVICES
Phase A: Kickoff Meeting& Existing Conditions Analysis
A.1 I Kickoff Meeting
At the outset of the project, we propose to conduct a kick-off meeting with the key staff, including the
Parks & Recreation Director, Town Engineer, and key stakeholders to review project goals and
objectives, expectations, options, timelines, scheduling, and solicit any desires regarding program,
features, and equipment for renovations to the outdoor pool facility. In addition, any requirements or
constraints of the project site will be discussed and reviewed. The project team will facilitate monthly
progress meetings with town staff for the duration of the project.
A.2 I Existing Conditions Analysis/Pool Facility Assessment
weston andsampson.com
Page 43 of 180
Page 2
Within this task, the Weston & Sampson team will review existing survey, architecture, aquatic, and
engineering plans for understanding of existing utilities, pipe runs, structures, site features, buildings,
equipment and potential locations of the pool and equipment. A site assessment of the existing pool
facility, existing mechanical/equipment building, and changing rooms/ restroom building will be
completed to understand existing conditions.
Within this phase, the following sub-tasks will be completed:
Site/Topographic Survey
The Weston &Sampson team will prepare topographic/site survey for the project area. The survey shall
include the following items:
• Establish two control points with horizontal and vertical data.
• Field survey to locate existing pool structures, buildings, pavement edges, curbing, trees, above
ground utility structures, light poles, retaining walls.
• Identify& locate above- and below-ground utilities.
• Mapping shall be prepared with a one foot contour interval at a scale of forty feet to the inch and on
the New York State Plan Coordinate System and NAVD (88).
Geotechnical Investigation
The Weston & Sampson team will complete a geotechnical investigation. Up to four (4) borings will be
advanced to bedrock surface or refusal within 10 ft of existing pool footprint. The project engineer will
review field data and assign laboratory tests to understand the engineering properties of various soil
and rock strata. Exact types and number of tests cannot be defined until completion of field work.
Field soil samples will be examined in the laboratory, to determine material characteristics. Based on
the material's texture and plasticity, we will describe and classify soil samples in accordance with the
Unified Soil Classification System (USCS) and provide recommendations for foundations and site
improvements.
Deliverables:
• Meeting Minutes
• Existing Conditions Analysis/ Pool Facility Assessment Memo
• Site/Topographic survey base map.
• Geotechnical Investigation Report
Phase B: Master Planning
Weston & Sampson shall provide master planning and conceptual design services, including the
following tasks:
• Utilizing existing base mapping and aerial photography,the design team will prepare up to three
(3) concepts for the overall pool facility. Each concept will include existing site features and
proposed design recommendations, such as splash pad, zero entry pool, changing room
facility, mechanical/equipment facility, and associated site modifications.
• Develop one (1) order of magnitude budget pricing for each concept.
• Refine preliminary layout plan showing layout of pool, splash pad, deck, landscape areas, and
building modifications.
• Review preliminary layout plan with Town staff to solicit comments in preparation of the public
outreach process. A prioritization strategy will be developed for the preferred master plan
concept.
• Up to three (3) stakeholder meetings will be facilitated as a part of this phase.
westonandsampson.com Weston()Sampson
Page 44 of 180
Page 3
Design concepts will be developed that are compelling and help create a unified theme through material
choices, colors, and interactive spaces. The design concepts will be presented in a series of image
boards and written text with sample treatments that may be illustrated in rendered sketches of key
project elements.
This phase assumes that the results of the community survey completed by the Town will be provided
prior to initiating Phase B - Master Planning. Input from community survey will be utilized to develop
master plan concepts.
Deliverables:
• Master plan concepts, budget estimates and illustrative graphic of preferred alternative
Work Not Included in scope of work:
• Project meetings, public engagement, design documents or phases (multiple construction
phases) beyond those identified above.
• Market, Demographics and Trends Analysis & Community Survey
• Additional studies, utility design, bathhouse/restroom facility renovation/design, hazardous
material investigations or assessments beyond those identified above.
• Electrical, mechanical or sewer system upgrades.
• Procurement of permits required prior to construction.
• Submittal review for previously reviewed submittals (beyond one round).
• Design to address special conditions, such as unsuitable soils, high water table, etc.
• As-built documents or operational documentation as required by review agencies.
• Furniture design and procurement services.
• Commissioning services & post occupancy evaluation.
Information to be provided by Client/Others:
• Signature authorization of this proposal and future subsequent work orders that may be
requested, prior to Weston & Sampson commencing the defined scope of work.
• Reasonable and timely responses so as to not adversely delay the design or construction
phases of this Project.
• Coordination and payment of public notice publications.
Schedule
We are able to begin this work within 12 business days upon receipt of authorization of this proposal via
Client's signature below. It is understood that field work is desired to be completed prior to the pool
opening, expected to be Memorial Day weekend (May 23, 2026). It is assumed that all deliverables will
be completed within fiscal year 2026. Deliverable dates will be communicated to the Client once the
project design schedule has been determined.
Compensation
We propose to perform the above stated services for the lump sum fee breakdown indicated below
including labor and expenses. Invoices will be submitted directly to the Client on a monthly basis.
Phase A Kickoff Meeting & Existing Conditions Analysis $ 69,100.00
Phase B Master Planning $ 54,750.00
Estimated Expenses $ 1,000.00
Total $ 124,850.00
westonandsampson.com Weston()Sampson
Page 45 of 180
Page 4
Weston & Sampson reserves the right to request additional fees should additional effort be requested
by the client or review agencies, that otherwise are not listed above.
(**) Hourly rates for services on as-requested basis. Rates are applicable through December 2026
Principal-in-Charge $275.00 - 305.00
Technical Leader $185.00 - 265.00
Project Manager $185.00 - 215.00
Sr. Landscape Architect/ Engineer/Scientist $165.00 - 185.00
Project Landscape Architect/ Engineer/Inspector $150.00 - 165.00
Aquatic Designer $120.00 - 165.00
Landscape Designer/ Engineering Technician $ 65.00 - 145.00
We appreciate the opportunity to present you with this proposal, and the attached standard terms and
conditions. If this proposal is acceptable, please sign below, keep one copy for your records, and return
a copy to this office. A PDF image of the Client's signature acceptance proposal is acceptable.
Very truly yours,
Weston &Sampson, PE, LS, LA,Architects, P.C.
Daniel Biggs, RLA, ISA
Senior Associate Regional Manager
Accepted by:
Contract/Purchase Order:
Signature Date
westonandsampson.com Weston()Sampson
Page 46 of 180
c
m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Revisions to the 2026 Fee Schedule
Date: May 4, 2026
Please see attached memo from Town Clerk, Allison May, regarding revisions to the Town's fee
schedule. In order to provide clarity and consistency for all those requesting Block Party permits, I
concur with Allison that we should rescind the fee as it has created confusion about what does and
does not qualify as a "Block Party."
Action Requested:
RESOLVED that the Town Board hereby approves the May 4, 2026 update to the A250
Fee Schedule, as presented, effective immediately.
Page 47 of 180
1; 'rn Town of Mamaroneck
Town Clerk, Town Center
oINDED 1661 740 West Boston Post Road,Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
amay@townofmamaroneckNY.org
Date: May 4, 2026
To: Meredith Robson, Town Administrator
From: Allison May, Town Clerk
Subject: Revisions to the 2026 Fee Schedule
General:
Please find attached several proposed updates to the 2026 Fee Schedule for your consideration. The
revisions are highlighted for ease of review.
The Town Clerk recommends removing the $25 Block Party Permit fee to ensure consistency and
fairness, as the Board previously determined not to charge a larger community organization for a
similar event. Eliminating this fee aligns the Town's approach across all neighborhood groups and
promotes equity among both large and small events.
Additionally, the Building Department has proposed two new fees to better reflect staff time and
resource demands:
• $125 for the review of revised or amended plans submitted after permit issuance (comparable
to surrounding municipalities, including Rye at $550, Scarsdale and Larchmont at $150,
Village of Mamaroneck at $150 residential / $350 commercial, and New Rochelle at $95 plus
$120 for re-review); and
• $100 for reinspection of failed or missed inspections (consistent with Scarsdale and New
Rochelle at $100, and Harrison at$50).
These proposed fees are generally in line with, and in many cases lower than, those of neighboring
municipalities and are intended to better align the fee schedule with the actual cost of services.
These changes would take effect immediately upon Town Board approval.
Attachment/s:
A250 Fee Schedule - For Approval May 4 2026 (003)
Page 48 of 180
Chapter A250
2026 Fee Schedule Update
§ A250-1 Enumeration of fees.
The schedule of fees and deposits for services, applications,permits, and licenses is as follows:
Code Section Subject Fee or Deposit
§ 3-5 Board of Architectural Review application $125
§ 3-12 Fee for advertising hearing by Board of $50
Architectural Review
§ 50-3C Alarm system user permit for Business,per $125
calendar year or part thereof
Alarm system user permit for Resident,per $45
calendar year or part thereof
Alarm system user permit for Resident 65+,per $25
calendar year or part thereof
§ 50-4D (1) False alarm penalties,per calendar year:
Second $50
Third and fourth $100
Fifth through 15th $250
Each subsequent occurrence $500
§ 55-6A Mechanical amusement device license fee,
annual:
Per device $60
Per premises $150
§ 58-7A Dog license fee for each neutered male or $25,plus state surcharge of$1
spayed female dog
Dog license fee for each intact male or $30,plus state surcharge of$3
female dog
§ 58-7G Enumeration fee $150
Failure to respond to an enumeration $150
§ 58-8 Redemption of impounded animals:
Fee for impound $15 per day
First impoundment of an animal within same $50
calendar year
Second impoundment of an animal within same $60
calendar year
Any subsequent impoundment of an animal $75
within same calendar year
For Town Board Approval 05/04/2026
Page 49 of 180
Code Section Subject Fee or Deposit
§90-2 Electrical permit: (includes Letter of Completion $150
fee)
§ 95-30A Erosion and sediment control
Filing fees:
Surface water and erosion control permit for a $250
parcel with an existing one- or two-family
dwelling
Surface water and erosion control permit for the $400
construction of a new one- or two-family
dwelling on either a vacant parcel or on a parcel
where more than 50% existing residence is
demolished
Surface water and erosion control permit in all $400
other cases
Fee for applicant-requested modification (no $100
work has commenced)
Fee for applicant-requested modification (work $150
has commenced)
Permit fees:
Surface water and erosion control permit for a $200
parcel with an existing one- or two-family
dwelling
Surface water and erosion control permit for the $300
construction of a new one- or two-family
dwelling on either a vacant parcel or on a parcel
where more than 50% existing residence is
demolished
Surface water and erosion control permit in all $400 and where controls exceed
other cases $5,000 of anticipated costs,then
6% fee additional for all costs in
excess of$5,000. This 6% is not
part of the engineering fees for
site plan approval.
Stonnwater pollution prevention permit $500
Inspection fees:
Fee per inspection for a parcel with a one- or $100
two-family dwelling
For Town Board Approval 05/04/2026
Page 50 of 180
Code Section Subject Fee or Deposit
Fee per inspection all other residential parcels $150
Fee per inspection, non-residential parcels $250
and all other cases
NOTE: If work is commenced prior to the permit
being issued, all fees for the project will be
doubled.
§ 99-8 Application fee for license to film $575
License fee for filming on public property $1,400 per day or any portion
thereof
License fee for filming on private property $1,150 per day or any portion
thereof
§ 106-11 Annual high hazard,public assembly $200
All others every three years $200
Mobile Food Truck Inspection (required $50, valid for one year in Town
only if cooking equipment produces smoke of Mamaroneck
or releases grease-laden vapors)
§ 106-20A Blasting permit application (A bond in the
amount of$100,000 as well as public liability
insurance naming the Town of Mamaroneck as a
coinsured in an aggregate amount of not less than
$2,000,000 is to accompany application.)
Commercial fee $125.00 for first$1000 plus
$25.00 per$1000
Residential fee $125.00 for first $1000 plus
$17.00 per$1000
§ 106-49B Discharge compliance certificate application $150
§ 106-56 Building fees:
Residential (Permit fee due at time of filing. A $150 for first$1,000,plus $17
50%refund for cancelled permits as long as per$1,000 of construction cost
work has not been started.)
Residential permit renewals 50%the original permit fee or
$1,000 whichever is less, for six
(6) months.
Commercial (Permit fee due at time of filing. $200 for first$1,000,plus $25
For Town Board Approval 05/04/2026
Page 51 of 180
Code Section Subject Fee or Deposit
50%refund for cancelled permits as long as per $1,000 of construction cost
work has not been started.)
Commercial permit renewals 50%the original permit fee or
$1,500 whichever is less, for six
(6) months.
Original certificate of occupancy for all permits
unless otherwise noted:
One- and two-family dwellings and related $100
accessory structures
Commercial and all other buildings $100
Temporary Certificate of Occupancy (plus bond $500
as required by Director of Building Code
Enforcement and Land Use Administrator) Note:
Temporary Certificate of Occupancy does not
put a hold on the permit expiration date or the
need to keep the permit active.
Copy of Certificate of Occupancy $0.25
Original Letter of Completion $100
Copy of Letter of Completion $0.25
Mechanical rock removal permit application $250 for first$1,000 plus $35 per
$1,000
To raze any structure:
Residential demolition $150 for first$1,000 plus $17 per
$1,000
Commercial demolition $250 for first$1,000 plus $25 per
$1,000
Revised/Amended plans after permit is issued $125.00
Reinspection fee for failed or missed inspection $100.00
NOTE: If work is started or completed prior to the issuance of a permit(Legalization)—Legalization Permit
Fee cost is Three times the Permit Fee
To move a building: Treat fees the same as for new construction.
§ 110-12B Floodplain Development Permit $100 filing fee,plus up to $1,500
to cover costs
For Town Board Approval 05/04/2026
Page 52 of 180
Code Section Subject Fee or Deposit
§ 114-7A Wetlands Permit application $200
§ 117-6 Garage Sale Permit application $25
§ 154-7A Peddling License, vehicle $500
§ 154-7B Peddler's License, individual $500
§ 158-6 Plumbing fees:
Residential plumbing fee $150 for first$1,000 plus $17 per
$1,000 of plumbing installation
Commercial plumbing fee $150 for first$1,000 plus $25 per
$1,000 of plumbing installation
NOTE: For purposes of fee, gas appliances shall be considered as a plumbing fee.
§ 158-6 Storage tanks -- Removal, installation, or $150 permit fee
abandonment
Gas piping $100
§ 167-8B Photocopies, not to exceed 9 inches by 14 inches $0.25 per page
§ 167-8 Blueprint or plan photocopy $3 per square foot
§ 167-8 Digital topographic/Tax Map in electronic $100 per map page
format
§ 167-8 Building property files in electronic format $30
§ 167-8 Town Code/inserts (no cover) $415
§ 167-8 Zoning pamphlet $25
§ 167-8 Zoning, election, or Town Map $5
§ 175-17 Signs (includes Letter of Completion fee):
For erecting,placing or painting a new sign, $175
altering, reconstructing, enlarging or relocating
an existing sign
Temporary signs as approved by Building $175
Department
Temporary signs as approved by Town Board $200
§ 177-15 Site plan approval application $350,plus $25 for each parking
space required by the Zoning
Ordinance
For Town Board Approval 05/04/2026
Page 53 of 180
Code Section Subject Fee or Deposit
§ 177-15 Engineering fees 6% of the total performance bond
or$2 per linear foot of road
surface,whichever is higher
§ 178-14 Residential site plan approval application $400,plus $25 for each parking
space, greater than (2) spaces, if
required by zoning ordinance
§ 187-5 Highway Permits:
Street opening, installation/replacement of $400
Town sidewalk or curbing, total disturbance
less than 100 square feet.
Street opening, installation/replacement of $400,plus $2 per square foot over
Town sidewalk or curbing, total disturbance 100 square feet
equal to or greater than 100 square feet.
Temporary use of Town right-of-way, $200
equipment/dumpster placement crossing Town
sidewalk or curbing.
New installation of sanitary sewer lateral; or $500
connection to Town drainage structure.
§ 190-22 Subdivision of land:
Up to 2 lots $300, plus $150 for each
additional lot shown on
application
§ 198-Reserved Taxi drivers (Reserved)
§ 198-3 Reserved Taxicab and livery license (Reserved)
§ 198-7B Reserved Replacement of taxicab license or badge (Reserved)
§ 207-6A Tree removal permit application:
1 to 4 trees $75
Each additional tree $15
§ 207-9 Replacement trees not planted $300 per tree
§ 219-44 Lot A Daytime Parking Permit,valid $1,100
January 1 through December 31. No parking is
allowed from 3:00 am to 5:00 am Tuesday
through Thursday.
For Town Board Approval 05/04/2026
Page 54 of 180
Code Section Subject Fee or Deposit
§ 219-44 Non-Resident Lot A Daytime Parking Permit, $1,600
valid January 1 through December 31. No
parking is allowed from 3:00 am to 5:00 am
Tuesday through Thursday.
Lot A Meter Parking Permit, valid $135, plus a meter fee of$.60 per
January 1 through December 31.No parking is hour required Monday through
allowed from 3:00 am to 5:00 am Tuesday Friday between the hours of 5:00
through Thursday. am and 6:00 pm.
Lot A Scooter/Motorcycle parking in designated $175
spaces require no additional fee if used as a
second `vehicle' in conjunction with an existing
parking permit, and an annual fee of$175.00
without an existing parking permit. No parking is
allowed from 3:00 am to 5:00 am Tuesday
through Thursday.
Lot A Single Use Daily Parking Permit,valid $10.00
5:00 am to 6:00 pm Monday through Friday.
Lot B 24-Hour Parking Permit valid January 1 $1,150 per motor vehicle per year
through December 31.
2nd Household Lot B 24-Hour Parking Permit $1,300 per second motor vehicle
valid January 1 through December 31. per year
3rd Household Lot B 24-Hour Parking Permit $1,600 per third motor vehicle
valid January 1 through December 31. per year
Non-Resident Lot B 24-Hour Parking Permit $1,600 per motor vehicle per year
valid January 1 through December 31.
Lot B Area Business Permit valid January 1 $800 per motor vehicle per year
through December 31. Permit holders may park
beginning at 8:00 am and must vacate by 6:00
pm, Monday through Friday.
Lot C Overnight Parking Permit valid January 1 $500 per motor vehicle per year
through December 31. Permit holders may park
beginning at 7:30 pm and must vacate the
following morning by 7:30 am, Monday through
Thursday. Parking is permitted weekends
beginning at 7:30 pm on Friday and ending
Monday at 7:30 am.
Non Resident Lot C Overnight Parking Permit $600 per motor vehicle per year
valid January 1 through December 31. Permit
holders may park beginning at 7:30 pm and must
vacate the following morning by 7:30 am,
For Town Board Approval 05/04/2026
Page 55 of 180
Code Section Subject Fee or Deposit
Monday through Thursday. Parking is permitted
weekends beginning at 7:30 pm on Friday and
ending Monday at 7:30 am.
Permit Cancellation - a refund of the next full $30
month forward from the return of the permit, less
the processing fee, will be provided.
Permit Change—changing a permit to another $20
vehicle by submitting the new registration and
driver's license (for Area Business permit only)
and exchanging the old pass for a new pass.
Replacement of lost or stolen permit(must $20
process Police Report prior).
§ 219-63 Residential parking permits, valid November 1, $30 per motor vehicle per year
2026 through October 31, 2027
Permit change -- must exchange the old pass for $10
a new pass.
Replacement of lost or stolen permit(must $10
process Police Report prior).
§ 240-61A Special permit fees:
Application fee $300
Renewal $150
§ 240-91 Zoning Board of Appeals application
§ 240-91 Area variance, first request $300
§ 240-91 Each additional requested variance $125
§ 240-91 Interpretation, first request $300
§ 240-91 Each additional interpretation request §125
§ 240-91 Use variance $300
§ 240-91 Each additional use request $125
§ 240-91 Zoning variance extension $300
§ 240-91 Fee for advertising hearing by Board of Appeals $50
NA Bowling alley $250
NA Bounced check fee $20
NA Property tax fee (charge to tax service entities $5 per parcel/tax bill
for property tax payments without tax bill)
For Town Board Approval 05/04/2026
Page 56 of 180
Code Section Subject Fee or Deposit
NA Accident report $0.25
per page
NA Complaint report $0.25 per page
NA Auctioning permits,per day $10
NA Auctioneering permit $115
NA Block Party permit,per day $0
NA Certified copies of vital records $10
Genealogical Search Services
Standard search (Three year search) $22
Four to ten year search $42
Eleven to twenty year search $62
Twenty-one to thirty year search $82
Thirty-one to forty year search $102
Forty-one to fifty year search $122
Fifty-one to sixty year search $142
Sixty-one to seventy years search $162
Seventy-one plus years search $182
NA One Day Marriage Officiant Registration $25
NA Residential Property Record File Search (File $300
Review) and Pre-date Letter
Commercial and Multifamily Property Record $500
File Search (File Review) and Pre-date Letter
For Town Board Approval 05/04/2026
Page 57 of 180
c
m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Town of Mamaroneck Animal Welfare Donation Fund
Date: May 4, 2026
Please see attached memo from Town Clerk, Allison May, regarding a new requirement in the NYS
Agriculture and Markets Law. This is specific to this purpose only.
Action Requested:
BE IT RESOLVED, that pursuant to New York State Agriculture and Markets Law
§109, the Town Board hereby establishes a Town of Mamaroneck Animal Welfare
Donation Fund and designates the New Rochelle Humane Society as the current
beneficiary, with all donations to be accumulated and remitted in a single annual
payment;
BE IT FURTHER RESOLVED, that this resolution shall take effect retroactively to April
15,2026.
Page 58 of 180
"v 1; ' Town of Mamaroneck
Town Clerk, Town Center
oINDED 1661 740 West Boston Post Road,Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
amay@townofmamaroneckNY.org
Date: May 4, 2026
To: Meredith Robson, Town Administrator
From: Allison May, Town Clerk
CC: William Maker Jr.Town Attorney
Subject: Town of Mamaroneck Animal Welfare Donation Fund
General:
Through the New York State Town Clerks Association, I recently became aware of amendments to
the New York Agriculture and Markets Law §109, requiring municipalities to offer residents the
option to make voluntary animal shelter contributions at the time of dog licensing.
The proposed resolution will enable the Town Clerk's Office to properly receive, account for, and
annually remit these donations, in accordance with the new requirements. The resolution will
establish a Town Animal Welfare Donation Fund and designate the New Rochelle Humane Society,
our current contracted provider, as the beneficiary.
We will update in the future if the Town's contracted dog control provider changes.
Attachment/s:
NYAGM 109Redline of 2025 Change
Page 59 of 180
NYS Agriculture & Markets Law § 109 —
Redline ( Relevant Sections Only)
Subdivision 1(c)
The application shall state the sex,actual or approximate age,breed,color,and municipal
identification number of the dog, and other identification marks,if any,and the name,
address,telephone number,county and town,city or village of residence of the owner.
The application shall include space where an owner may elect to make a contribution in
support of the pound or shelter managed by the municipality where the owner resides or
any organization which is contracted by such municipality to provide animal shelter
services.
The space for contribution shall be clearly marked and distinct with bold lettering or on a
separate page; to make clear it is a voluntary contribution and not a part of the license fee.
The application shall list the organization in which the contribution will be sent and may list
suggested reasonable contribution amounts with an option for any amount.
Municipalities may also require additional information on such application as deemed
appropriate.
Subdivision 1(d)
The application shall be accompanied by the license fee prescribed by section one hundred
ten of this article,the contribution, if elected by the owner,and a certificate of rabies
vaccination or statement in lieu thereof, as required by subdivision two of this section.
Subdivision 4
Municipalities shall deposit all monies collected from voluntary contributions pursuant to
paragraph (c) of subdivision one of this section into a dedicated fund.
The proceeds of such fund shall be properly accounted for and be given to the organization
listed on the application annually.
In no event shall the funds derived from voluntary contributions replace any existing
funding commitments to such organizations.
Page 60 of 180
61' 47,
m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Consideration to Reschedule a Public Hearing - Garbage District #1
Incinerator Demolition (H8610)
Date: May 4, 2026
Action Requested:
RESOLVED that the Town Board hereby sets a public hearing for the Garbage District
#1 Incinerator Demolition bond for May 20,2026.
Page 61 of 180
u_r "v 1; n Town of Mamaroneck
Town Clerk, Town Center
oINDED 1661 740 West Boston Post Road,Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
amay@townofmamaroneckNY.org
Date: May 4, 2026
To: Meredith Robson, Town Administrator
From: Allison May, Town Clerk
CC: Tracy YogmanTown Comptroller
Subject: Consideration to Reschedule a Public Hearing - Garbage District#1
Incinerator Demolition (H8610)
General:
At their meeting of April 22, 2026, the Town Board scheduled a public hearing for May 4, 2026, for
the Garbage District No. 1 Incinerator Demolition project. The May 4th date did not provide
sufficient lead time to properly meet the statutory notice period, as highlighted on the attached. To
ensure compliance and to keep the project and its associated financing on track, the hearing should be
rescheduled during the meeting on May 4th to May 20, 2026, which aligns with the required notice
timing.
The notice of public hearing I prepared reflected the correct May 20th date, so that combined with the
fact that the Town Board's revised meeting (May 4th) is being held in advance of the actual
publication of the notice, means that the public notice has been properly set to ensure requirements
are met and this will not negatively impact the schedule.
This is therefore a procedural adjustment only and does not impact the substance of the project.
Attachment/s:
F - Call for Public Hearing - GD 1 - Incinerator(Town Share).doc
Page 62 of 180
In the Matter
of ORDER
The Increase and Improvement of the CALLING
Facilities of Garbage District No. 1, in the PUBLIC
Town of Mamaroneck, Westchester County, HEARING
New York
WHEREAS, the Town Board of the Town of Mamaroneck, Westchester County,
New York, has caused to be prepared an estimate of cost, pursuant to Section 202-b of the Town
Law, relating to the increase and improvement of the facilities of Garbage District No. 1, in the
Town of Mamaroneck, Westchester County, New York (the "Garbage District"), being the
Town's share of improvements to a garbage incinerator, including incidental equipment and
expenses in connection therewith, at a maximum estimated cost of$839,000; and
WHEREAS, said capital project has been determined to be an Unlisted Action pursuant
to the regulations of the New York State Department of Environmental Conservation
promulgated pursuant to the State Environmental Quality Review Act ("SEQRA"), the
implementation of which as proposed, it has been determined will not result in any significant
adverse environmental effect; and
WHEREAS, it is now desired to call a public hearing on the question of the increase and
improvement of the facilities of said Garbage District No. 1, in the matter described above, and
to hear all persons interested in the subject thereof, concerning the same, in accordance with the
provisions of Section 202-b of the Town Law; NOW, THEREFORE, IT IS HEREBY
ORDERED, by the Town Board of the Town of Mamaroneck, Westchester County,
New York, as follows:
Section 1. A public hearing will be held in the Town Center, in Mamaroneck ,
New York, in said Town, on May 20, 2026, at 8 o'clock P.M., Prevailing Time, on the question
of the increase and improvement of the facilities of Garbage District No. 1, in the Town of
Mamaroneck, Westchester County, New York, in the manner described in the preambles hereof,
and to hear all persons interested in the subject thereof, concerning the same, and to take such
action thereon as is required or authorized by law.
Section 2. The Town Clerk is hereby authorized and directed to cause a copy of the
Notice of Public Hearing hereinafter provided to be published once in the official newspaper,
and also to cause a copy thereof to be posted on the sign board of the Town, such publication and
posting to be made not less than ten, nor more than twenty, days before the date designated for
the hearing.
Section 3. The notice of public hearing shall be in substantially the form attached
hereto as Exhibit A and hereby made a part hereof.
Section 4. This Order shall take effect immediately.
Page 63 of 180
61' 47,
m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: William Maker Jr., Town Attorney
Richard Polcari, Building Inspector
Re: Proposed Local Law- "Setback Requirements for Air-Conditioning Systems"
Date: May 4, 2026
Enclosed please find a memo from Bill Maker and comments from the Planning Board regarding the
draft local law "Setback Requirements for Air-Conditioning Systems." We are requesting the
following action by the Town Board.
Action Requested:
Resolved that the Town Board hereby sets a public hearing for "Setback Requirements
for Air-Conditioning Systems" for the May 20,2026 Town Board meeting.
Attachment/s:
PLL Setback Requirements for ACs (2026-02-27-Mx to TB and proposed LL)
PB Report& Reco on Proposed Local Law - Central AC Setbacks
Page 64 of 180
o o Town of Mamaroneck
m County of Westchester
*FOUNDED,66,x 740 West Boston Post Road,Mamaroneck,NY 10543-3353
COUNSEL TEL: 914/381-7815
FAX: 914/381-7809
WMakerJr@TownofMamaroneckNY.gov
MEMORANDUM
To: Members of the Town Board
cc: Meredith S. Robson, Town Administrator
Allison May,Town Clerk
Richard Polcari,Building Inspector
From: William Maker,Jr.,Attorney for the Town
Subject: Revision in the setback requirements for central air conditioning units
Date: February 27, 2026
The Building Inspector has opined that the Town's current side and rear yard setback
requirements for central air conditioning systems has become antiquated due to improvements
in technology that have reduced the noise generated by such systems significantly.
I attach a proposed local law that, if adopted, will amend section 240-59 of the Code to
reduce the side and rear yard setback for central air conditioning systems to five feet.
If the Town Board considers this revised law worthy of public discussion, it should refer
it to the Planning Board. for a report as required by Mamaroneck Town Code §240-92B.
11\
Page 65 of 180
Local Law No. -2026
This local law shall be known as the "Setback Requirements for Air-Conditioning Systems" law.
BE IT ENACTED by the Town Board of the Town of Mamaroneck
Section 1-PurPose:
On December 5, 2001, the Town Board passed Local Law No. 8 of 2001 which added section 240-59
to the Code of the Town of Mamaroneck. That new section regulated the location of central air
conditioning systems by requiring them to comply with the setback requirements of the zoning
districts in which they were placed.
The primary concern at that time was to create distance between neighboring properties to lessen
the impact of the noise created by central air conditioning systems. Twenty-five years later,
technology has evolved to the point that central air conditioning systems no longer generate
significant noise. As a result, the Board of Appeals has granted variances from the setback
requirements on a regular basis.
The Town Board has determined that section 240-59 should be amended due to current
technological advances. In 2025, of the 80 applications for variances heard by that Board in 2025,
23 were for variances from the setback requirements for central air conditioning systems. By doing
so, not only will the Code be modernized but the number of applications to the Board of Appeals
should be reduced.
Section 2-Amendment of a current section of the Mamaroneck Code:
Section 240-59 of the Code of the Town of Mamaroneck hereby is amended by adding the
following new Subsection D.
D. The side and rear yard setbacks requirements for a central air conditioning system shall be
5 feet notwithstanding the side and rear yard setback requirements of the zoning district in
which a central air conditioning system is installed.
Section 3-Severabilityv:
Should any provision of this Local Law be declared invalid or unconstitutional by any court of
competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any
other provisions of this Local Law, which may be implemented without the invalid or
unconstitutional provisions.
Page 66 of 180
Section 4—Effective Date:
This Local Law shall become effective upon its filing with the Secretary of State.
February 20,2026
Page 67 of 180
From: Lisa Hochman
To: Maker Jr.,William;WIlliam Maker;Meredith Robson
Cc: Carol Murray;Jami Sheeky;Aitchison,Elizabeth;Anthony Oliveri;Wasp,Robert;Polcari,Richard; Ralph;
Ira Block;James Carroll; Papazian,Edmund; Ron Mandel
Subject: PB Report&Recommendation on Proposed Local Law-Central Air Conditioning Systems
Date: Tuesday,April 14,2026 7:41:22 PM
PROPOSED LOCAL LAW TO CHANGE SETBACKS FOR A/C UNITS:
This message is in response to the Town Attorney's memo to the Town of Mamaroneck Planning Board
dated March 13,2026 regarding a proposed amendment to Section 240-59 of the Town of Mamaroneck
Zoning Ordinance to set the side and rear yard setbacks for central air conditioning systems to five feet,
notwithstanding the side and rear yard setback requirements of the zoning district in which a central air
conditioning system is installed.
As counsel to and on behalf of the Planning Board,I hereby report that at the April 8,2026 regular
meeting of the Planning Board,of the four members present,the Board unanimously recommended
adoption of the proposed local law for the reasons set forth herein. The Planning Board also expressed
concerns about potential noise impacts, as set forth herein.
The Planning Board concurs in the Building Inspector's opinion,as stated in the Town Attorney's
February 27,2026 memo to the Town Board,that improvements in technology for central air
conditioning systems have significantly reduced the noise generated by such systems. Additionally,the
Planning Board finds it significant that according to the Building Inspector's memo to the Planning
Board dated April 8,2026 over 20% of variance applications to the Town's Zoning Board of Appeals
(ZBA) are for A/C compressors and that the ZBA has approved all of such variances in recent years.
Considering these circumstances,the Planning Board concludes that the proposed local law to reduce
side and rear yard setback requirements for central air conditioning systems is appropriate.
The Planning Board questions whether or to what extent the building permit for installation of air
conditioning systems mandated by Town Code Section-240-59 C would(i)require that the equipment
be state-of-the-art with respect to noise and/or(ii)evaluate whether there is adequate noise
mitigation. When conducting site plan review,the Planning Board typically imposes the following
standard condition:
"Prior to the issuance of a building permit,the Applicant shall demonstrate to the satisfaction of the
Town Engineer,in consultation with the Town Building Inspector,that all proposed exterior HVAC
equipment . . . conform to modern industry standards for sound emission, and that best practices for
sound mitigation have been implemented."
This concludes the Planning Board's report and recommendation.
Page 68 of 180
c
m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: William Maker Jr., Town Attorney
Re: Discussion - Planning Board Request - Sec. 240-92.A of the Town Zoning
Ordinance
Date: May 4, 2026
Attached please find an email from the Planning Board attorney regarding discussion the Planning
Board had about the 45-day referral period for local laws. Should you wish to amend this as per the
Planning Board's request, Bill Maker will prepare the appropriate document for action at a future
Town Board meeting.
Action Requested:
Action dependent upon Town Board discussion.
Attachment/s:
PB email request 45 Day Timeframe in 240 92.A
Page 69 of 180
From: Lisa Hochman
To: Maker Jr.,William;WIlliam Maker; Meredith Robson
Cc: Carol Murray;Jami Sheeky;Wasp,Robert;
Subject: 45-Day Timeframe in 240-92A
Date: Tuesday,April 14,2026 7:41:22 PM
Bill and Meredith,
In connection with referrals of proposed local laws to the Planning Board, Section 240-92.A
of the Town Zoning Ordinance provides that "[f]ailure of the Planning Board to make a
report on any proposed amendment within 45 days of the date of referral shall be deemed
to be approval thereof, unless such proceedings have theretofore been terminated."
We have found that measuring the 45-day period from the date of Bill's transmittal memo
to the Planning Board usually results in a deadline that falls before the Board's next
monthly meeting. This effectively requires the Board to articulate its report at that meeting,
often at the end of a lengthy agenda.
Please consider adding language in Bill's transmittal memo to clarify whether the "date of
referral" could be construed as the date on which the matter first appears on a Planning
Board agenda. This would enable me to prepare a draft report which can be discussed,
finalized and voted at the next monthly PB meeting.
I'm happy to set up time for a conversation if that would be helpful.
Page 70 of 180
c
m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Temporary Sign Authorization—Ferndale Wine and Liquors
Date: May 4, 2026
Attached please find information regarding temporary signs requested by the owner of Ferndale Wine
and Liquors. As per Town Code, authorization by the Town Board is required. While there would not
be time enough to make a Code change at this point to address this request, I would strongly suggest
that this type of permit be handled by the Building Depaitiuent in the future. In my experience, this
type of request is typically handled by Building Department officials and would provide for a more
timely response when that department is reviewing other requests of an individual property owner.
I would recommend making the request of our Town Attorney that the Code be amended to no longer
require Town Board approval for temporary signs.
Action Requested:
RESOLVED, that the Town Board approves the temporary sign request submitted by the
owner of Ferndale Wine and Liquors, as long as it possesses no particular risk to the
public in the opinion of the Building Inspector, and directs the Town Attorney to prepare
a draft amendment to the Town code to reassign authority approval of temporary sign
permits to the Building Department.
Attachment/s:
EMAILS FERNDALE WINE AND LIQUORS
Restrictions in all districts
Page 71 of 180
From: kaijian zhang
Sent: Wednesday, April 29, 2026 11:35 AM
To: Polcari, Richard
Cc: Comito, Gregory;Town Administrator
Subject: Re: Opening Flag Permit Application Ferndale Wine 1330 Boston Post Road
Dear Inspector Richard,
Open illuminated sign had filed under Application# B-26-198, and we had turned off the light of the sign until we
got approval.
Regarding the Flag, We are seeking 15 days permission for the grand opening so customers can see we
are open. Please kindly advise if we need to file an application for this.
Thank you
JOHN
Ferndale Wine and Liquors
On Wed, Apr 29, 2026 at 9:41 AM
From: Polcari, Richard wrote:
Good morning, All signs require a permit.
The flag signs that you have along Boston Post Road and the"Air Dancer" by the building are not permitted by code
without approval by the Town of Mamaroneck's Town Board.
The "OPEN" sign in the window.
Any illuminated signs attached to the window or within five feet(5')of a window requires a Sign Permit through the
Building Department and will require Board of Architectural Review Approval.Additionally, any Internally
illuminated sign will require an area variance through the Town's Zoning Board of appeals
§ 175-7Restrictions in all districts.
No sign or part thereof shall consist of pennants, ribbons, streamers, balloons, spinners or other similar moving,
fluttering or revolving devices, except as part of limited special events,grand openings and holiday season
promotions as approved by the Town Board. No such special event shall exceed a period of 15 days and shall not
be repeated for at least a one-hundred-twenty-day interval thereafter.
Upon receipt of this email remove all signs that do not comply with the Town Code.
Richard B. Polcari, Building Inspector
Town of Mamaroneck
From: BuildingDept
Sent: Tuesday, April 28, 2026 4:05 PM
To: Polcari, Richard
Subject: FW: Opening Flag Permit Application
1
Page 72 of 180
From: kaijian zhang
Sent: Tuesday, April 28, 2026 3:58 PM
To: BuildingDept<BuildingDept@townofmamaronecknv•gov>
Subject: Opening Flag Permit Application
Dear Inspector,
We were told that we need a permit to put an Opening Flag, would you please send me the application
link so we can apply?
Thank you
JOHN
Ferndale Wine and Liquors
2
Page 73 of 180
Town of Mamaroneck,NY
§ 175-7. Restrictions in all districts.
Sign prohibitions and restrictions. The following prohibitions and general restrictions shall apply
in all building zones:
A. Only accessory signs shall be permitted.
B. Billboards shall be prohibited.
C. Roof signs shall be prohibited.
D. No sign or part thereof shall consist of pennants, ribbons, streamers, balloons, spinners or
other similar moving, fluttering or revolving devices, except as part of limited special events,
grand openings and holiday season promotions as approved by the Town Board. No such
special event shall exceed a period of 15 days and shall not be repeated for at least a one-
hundred-twenty-day interval thereafter.
E. No sign shall project above the parapet of a building.
F. No sign shall be erected in such a manner as to obstruct free and clear vision for drivers nor
at any location where,by reason of the position, shape or color, it may interfere with, obstruct
the view of or be confused with any authorized traffic sign, signal or device by making use
of the word "stop," "look," "danger" or any other word, phrase, symbol or character or red,
green or amber illumination or reflection in such a manner as to interfere with, mislead or
confuse traffic.
G. No portable or temporary sign shall be placed on the front face of any building or otherwise
upon any property, improved or unimproved, or public ways adjacent thereto except as
provided in § 175-13 herein.
H. Signs painted directly upon the surface material of a building or other structure are
prohibited.
I. Any permanent sign placed on a building or upon any property containing flags,banners and/
or any material which moves in any way through operation of the wind and/or any
mechanical device is found by this chapter to be objectionable and as a general practice to be
not in character with the community. However, it is recognized that on rare occasions a flag,
banner or other material which can be movable by operation of the wind may be in character
with a particular architectural design. Therefore, the Board of Architectural Review is
empowered to grant special permits for signs of such description, provided that there is a
specific finding by the Board of Architectural Review that the sign is for new construction
and that the particular sign is an integral aspect of the architectural design of the new
construction which enhances such new construction and is in character with the general
surrounding community. Upon such findings, the Board of Architectural Review may grant
a special permit which shall be renewable every two years. Upon application for renewal,the
Board of Architectural Review shall ascertain that the sign in question has been well
maintained and that it continues to be an integral part of the architectural design of the
property and is in character with the surrounding community. This section shall not include
signs containing flags, banners, etc., for special events as set forth in § 175-7D.1
Downloaded from https://ecode360.com/MA0239 on 2026-05-01
Page 74 of 180
Town of Mamaroneck,NY
§ 175-7 § 175-7
1. Editor's Note:Former Subsection J,regarding illuminated signs,which immediately followed this subsection,was repealed 4-4-2007
by L.L.No.5-2007.See now§175-12.
Downloaded from https://ecode360.com/MA0239 on 2026-05-01
Page 75 of 180
Y
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ul 1 rrl Town of Mamaroneck
in
# x Town Center
FOUNDED 1661 i 740 West Boston Post Road, Mamaroneck, NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: MUFSD Resolutions in Support of NYSDOT Engineering Review of Boston
Post Rd.
Date: May 4, 2026
Action Requested:
RESOLVED, that the Town Board of the Town of Mamaroneck hereby respectfully
requests that NYSDOT Region 8 conduct an engineering and traffic investigation of the
Boston Post Road / U.S. Route 1 corridor in the area of Mamaroneck High School,
Central School, and the Hommocks/Weaver crossing environment to evaluate:
1. whether the posted speed limit should be reduced to 25 miles per hour on all or
part of the corridor;
2. whether existing or potential school-speed-zone treatments should be coordinated,
modified, or extended consistent with applicable law and guidance; and
3. whether related near-term safety improvements should be considered, including
signal-timing review, visibility improvements, crosswalk enhancements, warning
signage, or other corridor-level pedestrian safety measures; and
BE IT FURTHER RESOLVED, that copies of this resolution and the supporting packet
shall be transmitted to NYSDOT Region 8, the appropriate local legislative
representatives, the Town Administrator, and the Mamaroneck Union Free School
District.
Attachment/s:
Resolution for TOM
MUFSD BOE US1 Resolution for May 5, 2026
Page 76 of 180
RESOLUTION OF THE TOWN BOARD OF THE TOWN OF MAMARONECK
REQUESTING THAT THE NEW YORK STATE DEPARTMENT OF
TRANSPORTATION CONDUCT AN ENGINEERING AND TRAFFIC
INVESTIGATION OF BOSTON POST ROAD (U.S. ROUTE 1) TO EVALUATE A 25
MPH SPEED LIMIT AND CORRIDOR-LEVEL SCHOOL SAFETY TREATMENT
WHEREAS, Boston Post Road (U.S. Route 1) is a state-maintained arterial running
through a dense mixed-use area of the Town and Village of Mamaroneck with
sidewalks, signalized intersections, school traffic, pedestrian activity, and direct
connections to multiple school campuses; and
WHEREAS, the corridor connecting Mamaroneck High School, Central School, and
the vicinity of Hommocks Middle School functions as a continuous student travel
environment during school arrival, dismissal, and related after-school periods; and
WHEREAS, the Town of Mamaroneck Local Road Safety Action Plan identifies West
Boston Post Road as a priority safety corridor and reports a documented pattern of
injury crashes, pedestrian and bicyclist involvement, and safety concerns at and near
the Weaver Street intersection; and
WHEREAS, additional corridor information assembled by the Mamaroneck Union
Free School District and Town staff indicates recurring school-related pedestrian
activity, a substantial crash history during school travel periods, and repeated
operational conflicts involving turning movements, lane changes, queuing, and bus-
related compliance concerns; and
WHEREAS, Central School includes frontage and a pedestrian entrance on U.S.
Route 1, and Mamaroneck High School already has an existing school-speed
treatment on the same corridor, creating a reasonable basis for NYSDOT to
evaluate coordinated corridor-level school safety measures in addition to a general
speed-limit review; and
Page 77 of 180
WHEREAS, under Vehicle and Traffic Law §§1620(a), 1180(c), and 1684, NYSDOT
has authority over speed limits and traffic regulations on state-maintained highways
and may evaluate school-related speed management and related traffic-control
measures consistent with the New York State Supplement to the Manual on Uniform
Traffic Control Devices;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of
Mamaroneck hereby respectfully requests that NYSDOT Region 8 conduct an
engineering and traffic investigation of the Boston Post Road / U.S. Route 1 corridor in
the area of Mamaroneck High School, Central School, and the Hommocks/Weaver
crossing environment to evaluate:
1. whether the posted speed limit should be reduced to 25 miles per hour on
all or part of the corridor;
2. whether existing or potential school-speed-zone treatments should be
coordinated, modified, or extended consistent with applicable law and
guidance; and
3. whether related near-term safety improvements should be considered,
including signal-timing review, visibility improvements, crosswalk
enhancements, warning signage, or other corridor-level pedestrian safety
measures; and
BE IT FURTHER RESOLVED, that copies of this resolution and the supporting
packet shall be transmitted to NYSDOT Region 8, the appropriate local
legislative representatives, the Town Administrator, and the Mamaroneck Union
Free School District.
Page 78 of 180
RESOLUTION OF THE BOARD OF EDUCATION OF THE MAMARONECK UNION FREE
SCHOOL DISTRICT SUPPORTING A REQUEST FOR NYSDOT ENGINEERING REVIEW OF
BOSTON POST ROAD (U.S. ROUTE 1) FOR CORRIDOR-LEVEL SCHOOL SAFETY
EVALUATION
WHEREAS, the Board of Education of the Mamaroneck Union Free School District is
committed to promoting the safety and well-being of students, staff, families, and
community members traveling to and from District schools; and
WHEREAS, Boston Post Road (U.S. Route 1) serves as a major transportation corridor
adjacent to and connecting areas serving Mamaroneck High School, Central School, and
the Hommocks Middle School vicinity; and
WHEREAS, students, pedestrians, school buses, bicyclists, crossing guards, and parent
vehicles routinely utilize this corridor during school arrival, dismissal, extracurricular
activities, and related travel periods; and
WHEREAS, the Board of Education recognizes that student travel activity extends beyond
individual school frontage and includes shared pedestrian, bicycle, and transportation
movement throughout the broader corridor; and
WHEREAS, the District has observed recurring traffic congestion, pedestrian exposure,
turning conflicts, school transportation activity, and documented safety concerns along
portions of Boston Post Road / Route 1; and
WHEREAS, available crash history, enforcement trends, corridor observations, and school
travel patterns indicate conditions appropriate for further engineering review; and
WHEREAS, the Town of Mamaroneck is considering a formal request to the New York State
Department of Transportation (NYSDOT) to evaluate corridor-level safety conditions,
including a potential 25 MPH speed limit review and related school safety treatments along
Boston Post Road / Route 1; and
WHEREAS, the Board of Education recognizes that NYSDOT retains jurisdiction over speed
limits and traffic control measures on state-maintained highways, including Route 1;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Education of the Mamaroneck
Union Free School District hereby expresses its support for a formal engineering and traffic
investigation by NYSDOT of the Boston Post Road / U.S. Route 1 corridor in the vicinity of
Mamaroneck High School, Central School, and the Hommocks/Weaver Street area; and
BE IT FURTHER RESOLVED, that the Board of Education supports continued coordination
among the Town of Mamaroneck, NYSDOT, local legislators, and other stakeholders to
evaluate measures intended to improve student, pedestrian, and roadway safety along this
corridor; and
Page 79 of 180
BE IT FURTHER RESOLVED, that the Board of Education authorizes District administration
to provide supporting data, transportation observations, and related materials to assist in
corridor safety evaluation efforts; and
BE IT FURTHER RESOLVED, that a copy of this resolution be transmitted to the Town of
Mamaroneck, NYSDOT Region 8, local legislative representatives, and other relevant
stakeholders.
Page 80 of 180
c
m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Administration Response to Budget Committee Recommendations
Date: April 22, 2026
Attached please find Administration's response to the Budget Committee's recommendations. Tracy
and I have provided our professional opinion regarding the items. We will be prepared to discuss
further at the meeting.
Action Requested:
For discussion purposes only.
Attachment/s:
Town Budget Committee Recommendations Response FINAL 4-17-26
Page 81 of 180
To: Town Board
From: Meredith S Robson, Town Administrator
Tracy Yogman, CPA,Town Comptroller
Date: April 22, 2026
Subject: Responses to Recommendations of the 2025 Voluntary Budget Committee
I. Introduction
The 2025 Voluntary Budget Committee was formed to support the Town of Mamaroneck (the
"Town") to:
1) Improve the budget process;
2) Identify opportunities to save money;
3) Identify opportunities to increase revenue; and
4) Identify possible operational efficiencies.
This was the first time the Town of Mamaroneck established such a committee. With the help of
the Town Administrator and Town Comptroller, the committee members spent a significant
amount of time developing an understanding of the rules and regulations, operations and
financial reporting of the Town. The topics are complicated, and we appreciate the time and
information provided to us by the Administrator and the Controller. Given the various nuances
and laws surrounding these processes, the rest of the report should be considered as
recommendations for further exploration between the Board and the Town Administration.
This report outlines a categorized set of options that, if implemented, could contribute
meaningfully to the goal of tax stabilization. Each recommendation reflects a theme that
emerged through our discussions and research. We encourage you to consider these proposals
in the context of both immediate budgeting efforts and the Town's long-term financial strategy.
We recommend that The Budget Committee be a standing committee of the Town to assist with
the annual budget process and specific/one off issues.
Further discussion of the future of a Budget Committee and its purpose and scope should be
considered and such discussion must include the impact on staff and operations.
II. Recommendations (Tier 1) — can be implemented or substantially implemented
in the 2026 budget cycle and will have a significant impact
1. Changes to the Board's Procedures to Provide Early and Increased Direction
to the Administration
At the beginning of the budget cycle, e.g. in July or early August,the Board should provide
specific goals to the Administration for the budget process. The Board might direct, for
example, the tax levy increase to be no more than the New York State Property Tax cap.
It might also specify, for example, that a maximum of $250,000 of fund balance can be
used for operating expenses. And, it might identify projects that need to be done within
capped operating budget and the KPIs (Key Performance Indicators or service levels)that
need be to be met with the operating budget.
Page 82 of 180
When the Administration presents its first version of the budget, it can identify the KPIs
and projects, if any, that cannot be met or done within the goals proposed by the Board.
This can be the starting point for the discussions between the Board and the
Administration.
The purpose of this effort is to communicate to the Administration the Board's expectation
for the proposed budget at the start of the budget process. It allows the Administration
to respond and state the impact of meeting the Board's targets and sets the parameters
for the start of the discussions. This process would provide more time for the Board and
the Administration to discuss the macro impact of the budget than exists in the current
process.
Recognizing the time commitment involved in understanding the complexities and getting
to meaningful outcomes, the Board may want to consider establishing a financial sub-
committee of two or three Board members that make recommendations for the full Board's
discussion.
We agree that the Town Board should provide policy-level guidance to inform the
preparation of the budget. Establishing these parameters early helps build consensus
while preserving flexibility as the process moves forward. One effective approach is to
adopt a framework of priorities, such as maintaining current service levels in essential
operations, taking a "fix-it-first" approach to protect existing assets, and limiting reliance
on one-time revenues for recurring expenses, among others.
Setting budgetary limits(caps) before the Town budget is prepared is generally considered
not conducive to providing quality town services because it prioritizes spending targets
over the actual, changing needs of the community. This approach forces a "cost-first"
mentality that can hinder the strategic alignment of resources with necessary service
levels. It does not provide for an objective, professional review, discussion and record of
the current and future needs of the community.
The Town does maintain performance indicators within each department; however, unlike
private organizations, it cannot reduce service levels based solely on performance
outcomes. Capital projects are a major component of the Town Board's annual budget
discussions, including consideration of funding strategies and approaches to minimize the
tax impact on residents. Discussions regarding capital projects did start earlier in the
2026 budget process and should be continued.
2. Budgeting Techniques for Greater Insight
a. Zero-Based Budgeting (ZBB)
Consider implementing ZBB on a pilot basis within select departments. This process
requires departments to consider all service levels and expenses from the ground up,
fostering a culture of intentional spending. This can result in reduced budget needs.
Over time, this can be expanded or rotated to additional departments. For example:
Highways or Assessments.
The Town currently utilizes a zero-based budgeting approach for approximately 80-
90% of its budget. This includes contractual salaries and employee benefits, interfund
transfers for capital and operating purposes, debt service, contractual leased
Page 2 of 13
Page 83 of 180
equipment, and certain contractual expenses such as service agreements, library
funding, and garbage commission funding.
Much of the remaining portion of the budget must be developed based on estimates
for variable but necessary expenses, including office supplies, uniforms, repairs,
utilities, postage, vehicle maintenance, tax certiorari costs, insurance renewals, and
camp-related expenses, among others. These costs fluctuate from year to year.
Implementing a full zero-based budgeting approach would require significantly more
time and resources, particularly given the limited regulatory and statutory timeframe
available to prepare multiple versions of the budget.
Municipal needs and services are broad and are intended to meet the needs of all
residents as effectively and efficiently as possible. Much of this is focused on public
safety and quality of life and does not lend itself to a strict focus on cost, but rather a
cost-benefit analysis when trying to meet the community's expectations and needs.
Often the least expensive alternative is not in the public's best interest.
b. "Zero Property Tax Increase" Planning
The most recent property tax increase was well in excess of the NY State Property
Tax cap (this limits the annual growth of property taxes levied to two percent or the
rate of inflation, whichever is less, subject to certain adjustments). We recommend
the administration should begin by working with a 2026 budget with no increase in
property taxes, while also reducing the use of fund balance appropriation to have a
structurally balanced budget. It should encourage departments to construct their
budgets by assuming no increase in property taxes and by identifying items not
funded due to this limitation. This approach can highlight which expenses are truly
essential and help articulate why additional investments are needed to achieve
specific outcomes.
Given that contractual increases in salaries and benefits alone account for
approximately 65% of the total 2026 budget increase, it would be extremely difficult—
if not impossible—for departments to achieve a no-increase budget without
significantly reducing service levels to the community.
While we completely understand the recommendation, administration does not
consider a zero increase to be practical or responsive to the community's current and
future needs. Some departments are so limited in size that even maintaining current
operations would be difficult under minimal increases, let alone a zero-percent
constraint. We believe that imposing an arbitrary target in the budgeting process
obscures the community's true operational and capital requirements and ultimately
does a disservice to the public. It undermines transparency and may leave both current
and future taxpayers exposed to significant fluctuations in tax burden to address needs
that were known but not properly accounted for in prior budgets.
Page 3 of 13
Page 84 of 180
c. Five-Year Budget Planning
The current Long Range Financial Plan (operating budget — page 35 of 2025 budget
materials) shows five years of budget information, including projected budgets for
the current year and the next three years. Revenue and expenses are shown by
fund. We recommend:
i. Revenues be shown by major revenue sources similar to the format on page
39 (property taxes, fee income, etc.). Recognizing budgets become more
difficult with each subsequent year, it would be appropriate to combine
certain line items. However, property taxes and use of fund balance should
be shown separately due to their significance.
ii. Expenses should be shown for major expenses by classification similar to the
format on page 46 (personnel services, employee benefits, etc.).
This recommendation is reasonable; however, implementing it would require
resources beyond the current capacity of the Comptroller's Office, particularly
given the limited statutory and regulatory timeframe for preparing multiple
budget iterations. Additionally, the annual budget must be finalized before multi-
year forecasts can be developed. A more robust multi-year forecast also requires
sufficient time to evaluate various expenditure categories, align with the Town's
long-term plans, and account for projected economic conditions.
Given the level of effort required, the relatively limited benefit and the importance
of aligning budgets with annual goals, priorities, and programs, administration can
discuss this recommendation further with the Budget Committee.
3. Increasing Non-Tax Revenue
a. Profit & Loss Tracking for Fee-based Town Amenities
In the budget for 2025 the ice rink was projected to operate at a $180,000 loss
and the pool was projected to operate at a $565,000 loss. Both amounts are on
a fully loaded basis (employee benefits, debt service, etc.). We recommend these
Town amenities operate at breakeven, accounting for all associated costs
including personnel, fringe benefits, depreciation, and interest on debt.
2023 (Actual) 2024 (Actual) 2025 (Budget)
Ice rink— net income (loss) $17,000 $(45,000) $(183,000)
Pool — net income (loss) $(425,000) $(513,000) $(565,000)
Total — net income (loss) $(408,000) $(558,000) $(748,000)
Both the pool and the ice rink ran at breakeven or made a small profit prior to
the last few years. Similar government owned facilities in other municipalities run
at breakeven or make a profit today. This may require lowering expenses or
Page 4 of 13
Page 85 of 180
raising fees for the use of these facilities. In the case of the indoor pool, owned
by the school, it will require negotiation with the school district.
We also recommend looking for grants to support the use of the Town's
recreation facilities for youth programs, e.g., swimming classes and summer
camp.
Recreation fees are established by the Recreation Commission and have historically
been based solely on the operating expenses of the two facilities, excluding debt
service and employee benefits.
The Town Board has consistently viewed the pool as one of the community's key
amenities. Accordingly, fees have been intentionally maintained at affordable
levels, with modest annual increases, while any operating shortfall has been
supported through the tax levy. This decision is handled differently by each
municipality that operates recreation facilities.
The indoor pool is owned by the school district, which has significantly increased
its rates—more than doubling them since 2020—while the Town has reduced pool
hours to help control costs. Debt service associated with the estimated $7.2 million
outdoor pool enhancement project is projected to increase the annual pool budget
by approximately $518,000. This increase cannot reasonably be absorbed through
higher user fees without making them unaffordable or requiring greater tax
support.
Similarly, the Ice Rink has undergone substantial locker room improvements,
resulting in an additional $100,000 in annual debt service since 2021. While rates
have been increased in the 2026 budget, operating expenses have nearly doubled
over the past ten years, compared to a 45% increase in revenues. A planned ice
rink compressor replacement, estimated at $2.2 million, will add approximately
$160,000 annually to the budget. As with the pool, this is a policy call as this cost
cannot be fully offset through fee increases without impacting affordability and
and requiring tax support.
The Town's grant writers continue to actively pursue grant opportunities for all
eligible Town programs
Community Engagement for Financial Support
b. Year-Round Outreach Campaigns
Providing regular proactive communication about town services and costs can
help build public trust and potentially stimulate volunteerism or philanthropic
giving.
That recommendation is well-founded and aligns with best practices in municipal
governance. The Town already engages in regular communication through various
channels, and we agree that clear, proactive messaging about services and
associated costs can help strengthen public understanding and trust.
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The Comptroller provides the Town Board and the Public with quarterly budget
projections, budget amendments and capital project bonding information in
addition to an annual financial report and multiple budget meetings.
The Town is actively pursuing other communication channels to provide the public
with more information on the impact of their funding on programs and capital
projects. Although we provide a significant amount of information to the public,
we agree this is an area we can continue to improve upon as we have the resources
to accomplish the task.
c. Expansion of Volunteer Committees
Encourage civic participation by supporting voluntary committees that contribute
to town initiatives. Remove barriers by clearly stating what requirements (e.g.,
insurance, approvals) need to be met for resident-led efforts such as
environmental clean-ups.
The Town already has a number of opportunities for volunteer support on
committees and boards and for ad hoc programs. Perhaps greater focus on
constant promotion of these opportunities is warranted.
d. "Friends of"Organizations
Actively promote the formation of community-based support groups (e.g.,
"Friends of the Park", "Friends of the Rink") to raise funds and contribute labor
toward specific amenities or causes. This can be done, as has been done in other
communities, without Town officials becoming directly involved in the fund-
raising efforts.
The Town agrees with this recommendation and community volunteers are in the
process of creating a not-for-profit to accomplish this. Once established,the Town
can make requests directly to the "Friends ..." group to support programs and
capital needs the Town has vetted and determined necessary to support and
enhance recreational offerings that benefit the entire community.
e. Legal Review of Sponsorship and Advertising Options
Obtain legal and other guidance on how officials in other communities (Ex:
Larchmont) are able to accept sponsorship or advertising for town activities and
capital projects in accordance with rules and regulations. This can create
potential new revenue streams.
There is no authority for a municipality or its individual officials to solicit monetary
or material gifts, either by advertisement or otherwise. Nor may they conduct
fundraising activities. According to General Municipal Law and New York State
Constitutional prohibitions, the Office of State Comptroller has rendered a number
of opinions that such activity would be contrary to public policy and,therefore, not
a proper municipal function.
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f. Promoting time-bound volunteer projects
Residents (and students in particular) might be looking for outcome-based
projects they can help with for a fixed duration of time. Below are some
examples of projects that might be helpful to leverage residents' skills while
being mutually beneficial to everyone
i. Track the current town website usage. Implement changes that make it
easier for residents to obtain the information they are looking for.
ii. Identify ways to increase the number of residents who sign up and
engage with the town newsletter.
iii. Reimagine the recreation newsletter to better communicate information
to the users of the recreation programs.
iv. Increase the number of households that are aware of the alarm and pet
permit requirements and are signed up for permits.
v. Help each department create a one-page summary to communicate with
Town residents.
vi. Create a social media strategy for the Town including creating accounts
where necessary.
vii. Identify the latest cyber security trends and how they can be
implemented cost effectively for the Town.
The Town supports this recommendation and has identified potential projects for
collaboration with high school OCRA groups. In addition, internship opportunities are
made available across various departments on a case-by-case basis as they arise.
III. Recommendations (Tier 2) —to consider in subsequent budget cycles
1. Budgeting Techniques for Greater Insight
a. Staff Turnover Planning
We recommend considering, in the salary and benefits budgets, a reduction for
retirements, resignations and terminations for cause. This will account for the normal
turnover in paid positions throughout the year.
The decision to rehire should be based on the impact of the position to specific
operations or projects that might be negatively impacted by the loss of that position,
including where the cost of a delay would lead to a higher future cost or to an
inappropriate reduction in services.
The Town operates with a lean staffing model, and vacant positions must generally
be filled to maintain service levels. In most years, there are between one and five
vacancies across all funds. The 2026 budget does, in fact, include anticipated savings
based on the projected hire dates for three vacant positions. Vacancies are always
considered when preparing budgets. However, the Town is currently facing an
unprecedented number of vacancies that we could not have adequately anticipated,
largely due to retirement of long-term employees. We are actively attempting to fill
all positions, but must work within Civil Service and contractual constraints, which
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differ significantly from the private sector. This makes budgeting appropriately for
vacancies in this instance more challenging than one might expect.
b. Department-Level Continuous Improvement & Metrics
We recommend departments set and measure outcome-based productivity goals. For
example, if capital investment is made in replacing an older truck with a newer one,
there should be a reduction in repair costs associated with maintaining the older one.
There are also potential savings from automating specific workflows of clerical and
other functions that can free up work hours for other work. These data points can
inform future operational and capital cost/investment decisions.
The Town is committed to investing in automation to improve operational efficiency
and expand online services for the public, enabling staff to work more effectively and
enhance service delivery. The Town has implemented technology that has improved
efficiencies such as Munis ERP, Opengov among many other IT systems that protect
and manage our Townwide systems.
There are always ways to improve operations,and the Town is committed to reviewing
all appropriate opportunities.
c. Items to be Included in the Capital Budget vs. the Operating Budget
We recommend capital assets with a life of five or more years be financed using
municipal bonds with a maturity less than or equal to the life of the assets and that
meet New York State's rules for municipal debt financing. These assets should not be
financed through the operating budget. This allows taxpayers to pay for the assets as
they use them over the life of the asset and doesn't burden the taxpayers with paying
for a long-life asset in the year they are purchased. The cost of using debt financing
(bond issuance expense and interest expense over the life of the bond) should be
measured against the extra property tax expense in the year of purchase. Similarly,
most capital items with a life of less than five years, e.g.,certain police vehicles, should
be expensed in the year of purchase and not through issuing bonds. Also, other small
capital expenses should be similarly financed in year the expense is incurred, I.e.,
these expenses should be in the operating budget.
A Debt Management Policy is currently under review to establish clear borrowing
guidelines. Recommendations from the Town's Financial Advisor and Bond Counsel
have been incorporated into the draft policy. Consistent with best practices, the Town
will not issue debt for assets with a useful life of five years or less and will prioritize
pay-as-you-go financing for these expenditures.
The Town Administrator and Comptroller have consistently made professional
recommendations in this area with a focus on balancing the needs and tax burdens of
current and future taxpayers. Our municipal financial advisor and bond counsel are
routinely consulted in this matter and provide guidance on best practices for meeting
fiscal needs and protecting the fiscal health of the community.
Reassessing the AAA Credit Rating Strategy
Page 8 of 13
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Understand key rating agency inputs to the Town's AAA rating and see if there are
other levers to focus on beyond the fund balance. Also, review different rating
agencies and determine if one fits the Town's characteristics better than the others.
Once these are understood, also evaluate on a holistic basis, whether the pursuit
and maintenance of the highest credit rating yields a net benefit for taxpayers.
The Town understands the key considerations of the rating agencies and works closely
with its financial advisor to maintain its Aaa bond rating. The financial advisor has
suggested that the Town consider utilizing a different rating agency in the future.
Moody's will continue to rate the Town's outstanding debt, as required by law, and
the Town will seek out another rating agency for future financing.
Increasing Non-Tax Revenue
d. Grant Tracking and Effectiveness
We recommend monitoring the volume, success rate, and financial impact of grant
applications. The goal should be to increase the funding of operations and projects
through grants. This data can also support decisions regarding grant advisor
effectiveness and property tax needs. Care should be taken to limit the use of grants
for on-going operating expenses and focus the use of grants on one-time expenses.
Always be mindful that grants may be available for one or more years but may not
be available forever.
The Town supports this recommendation, including the caution regarding use of grant
funding for ongoing operational expenses. The Town's grant consultants actively
pursue grant opportunities for which the Town is eligible. As a result of these efforts,
the Town has secured significant grant funding of over $10 million over the past four
years for capital projects. In addition,the Town has implemented a grant management
database to monitor, report on, and track the performance and success of its grant
program. Securing grants for capital projects is a priority.
e. Increasing Fee income
We recommend greater communication and enforcement of existing rules.
i. The volume of alarm permits has been estimated at 1,000 for 10,519
households. This number appears low. Given that a functioning alarm system
provides a discount for insurance premiums, consider working with home
insurance providers and alarm companies to get a true understanding of the
number of alarms. Also consider partnering with these firms to communicate
the rules and better compliance with permit requirements. Also, for all police
visits for a tripped alarm, verify the alarm was properly permitted.
While this recommendation is reasonable in concept, it is not practical to implement.
The Town has made extensive efforts to notify residents through newsletters, the
Town website, mailings, and announcements at Town Board meetings. Additionally,
insurance companies and alarm providers do not release customer lists, as doing so
would pose security and privacy risks to both the companies and homeowners.
Page 9 of 13
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Furthermore, as the Town is subject to FOIL, maintaining such information could
require disclosure to the public upon request, creating additional safety concerns.
ii. Parking and enforcement fees seem understated. This is possibly due to
reduced enforcement. We recommend the Town work with the relevant
departments to track enforcement and improve the quality of life.
The Town acknowledges this recommendation and agrees that parking and
enforcement play an important role in maintaining quality of life. Enforcement
levels can fluctuate based on staffing, operational priorities, and seasonal
factors, which may impact related revenues. The Police Department records
and manages the enforcement activity and identifies opportunities for
improvement where appropriate.
2. Inter-Municipal Agreements
There are benefits of scale that can be obtained by sharing services with various
municipalities and school districts on a fully loaded cost basis. These agreements should
be formalized with a 3 — 5-year renewal clause. This enhances accountability and
transparency.
Dump trucks, gasoline, tax collection, sewer vacuum trucks, street sweepers, etc. are
some of the services which can be or are shared for which the Town should collect the
full cost of providing them. Similarly, the Town may save money by"buying" services,
from other governmental entities and not having to carry the full cost itself.
a. School District Cooperation
Explore cross-budget opportunities where Town support for school functions
(e.g., crossing guards, subsidized fuel, collection of school taxes, guarantor of
school taxes) could be acknowledged or balanced by increased community
access to school facilities like pools or gyms.
The Town works collaboratively with the Mamaroneck School District and both
Villages on several initiatives and supports the recommendation to explore
additional opportunities.
Current Shared Services:
1. The Town currently collects taxes on behalf of the School District and
remits the full tax levy. It is also responsible for collecting all
outstanding taxes on open receivables. While the Town does not
charge the School District for these services, it retains late payment
penalties and fines, which totals approximately $450,000 to $550,000
annually—about 40-50% of total penalty revenue.
2. The Town and the Village of Mamaroneck shared the cost of the sewer
camera system purchased a few years ago. The Town provides camera
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services to the Village on an as-needed basis and charges an hourly
rate that includes staff, equipment and supplies.
3. The Town is a member of the Westchester Joint Water Works (WJWW)
that collaboratively provides water/sewer services.
4. The Town operates a vehicle garage that routinely provides vehicle
repair services and fuel for the Village of Larchmont's garbage trucks,
fuel for all school vehicles (reimbursed at cost by the District)and works
with the Village of Mamaroneck to share road treatment materials
during snowstorms as needed.
5. The Town also partners with the Village of Larchmont to provide library
services to the community.
b. Ambulance District Cooperation
Consider ways to share resources and improve coverage between the Larchmont
Volunteer Ambulance Corps (LVAC) and the Village of Mamaroneck Emergency
Medical Services (MEMS) ambulance districts to help keep the costs down. Also,
begin to audit the ambulance districts' use of Town appropriated funds.
Both organizations are nonprofit entities, and the Town contracts with them to
provide ambulance services. The Town works with both non-profits to provide
reliable coverage Townwide.
Costs have increased over time due to a decline in volunteer availability, resulting
in a greater reliance on paid EMTs and paramedics to meet emergency service
needs. The Town approves all ambulance expenditures that are reviewed as part
of the Town's annual audit.
c. Police Resource Sharing
Explore potential shared services between the Town and the Villages of
Larchmont and Mamaroneck to control rising public safety expenditures.
The Town consistently seeks opportunities to partner with neighboring
municipalities to help control costs. One example is the use of municipal
purchasing contracts. Additionally, the Town has collaborated with several nearby
departments—including Bedford, Bronxville, Eastchester, Mamaroneck, and
Ossining—to implement shared police software that enhances communication
efficiency. Mutual aid agreements also enable the Town to share services with
other jurisdictions when needed for both Police and Fire operations.
While shared services are generally a sound approach, sharing equipment is not
necessarily feasible, as much equipment must be readily available for immediate
use at the same time other communities would need the same equipment.
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3. Legislative Agenda for Long-Term Reform
a. Homestead Tax Rule Modernization
Work with state legislators to explore property tax reforms allowing uniform
residential tax rates for future condominium and co-op apartment projects.
New York State Real Property Tax Law 581 requires that condominiums and
cooperative apartments be valued as if they are income-producing apartment
buildings. This law requires assessments using the income-capitalization
approach rather than by valuing the individual units at their fair market value (sales
approach).
For over 40 years, the New York State Assessors Association (NYSAA) has lobbied to
eliminate this tax provision. In 2019 the Town exercised the limited control that it has
in this area by enacting a local law that prevents properties that are not condominiums
from being converted to condominium ownership and receiving the favorable
assessment treatment provided by RPTL 581. While the NYSAA successfully pushed
for a reform bill in 2022 that would have given municipalities statewide the local option
to use fair market value in establishing assessments for new construction, the
legislation was vetoed by Governor Kathy Hochul. The Governor did approve a similar
version of this same legislation specific to the Town of Greenburgh that same year.
b. Reduce accounting and administrative complexity
Work with the state legislators to modify the Town-level financial structure rules to
reduce the complexity of the Town's finances, specifically eliminate the need for
"special districts"at the Town level and eliminate other requirements that add
complexity without adding material value.
In New York, a Town can eliminate (dissolve) special districts and shift services into
the Town-wide general fund, but it must follow a formal statutory process under Town
Law Article 12 and related provisions such as NY Town Law §202-a, §209-q — district
dissolution and consolidation and General Municipal Law Article 17-A (in some
restructuring contexts). This is often referred to as district dissolution and conversion
to a Town function.
This is a complex issue that does not lend itself to simple or straightforward changes,
but the Town can explore it further.
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1. Determine Feasibility
c. School and County Tax Guarantee
Explore legislative changes to relieve the Town from guaranteeing 100% of school
and County taxes in the face of collection shortfalls. This could improve the Town's
cash flow and budgetary flexibility. This is an example of an expense for a service for
which the Town is not paid.
If it is not possible to eliminate the "guarantee" requirement, find a way to be
reimbursed for the opportunity cost (Fed Funds or another interest rate) for the use
of the Town's cash.
Although the Town does not charge the School District or County for tax collection
services, it retains late payment penalties and interest, which generate approximately
$450,000 to $550,000 annually—representing about 40-50% of total penalty revenue.
These revenues more than offset the cost of collection, so eliminating this role would
result in a net loss of funding for the Town.
Additionally, staffing levels in the Comptroller's office would not be reduced if the
Town no longer collected these taxes, as those employees perform a wide range of
other financial functions as part of their regular duties.
IV. Conclusion
The Voluntary Budget Committee is grateful for the opportunity to contribute to the Town's
efforts to maintain fiscal responsibility while delivering high-quality services to residents. These
recommendations are offered as a foundation for further dialogue, prioritization, and
community engagement. We remain committed to working collaboratively with the Town
Supervisor, the Town Board and the administrative staff to shape sustainable financial policies
that serve the best interests of the Town's residents now and in the future.
The appreciate the time and effort put in by the Budget Committee to understand the
complexities of the Town's finances. We will certainly assist any additional work authorized by
the Town Board.
Page 13 of 13
Page 94 of 180
0
ul 1 rrl Town of Mamaroneck
in
# x Town Center
FOUNDED 1661 i 740 West Boston Post Road, Mamaroneck, NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: 2026 Capital Budget Amendments
Date: May 4, 2026
Attached please find a memo from Tracy Yogman, Town Comptroller, regarding Capital Budget
amendments.
Action Requested:
Resolved that the Town Board hereby authorizes the Comptroller to make the necessary
budget amendments, as presented.
Page 95 of 180
.1.. 73
vt; '- Town of Mamaroneck
Comptroller, Town Center
oINDED 1661 740 West Boston Post Road,Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
tyogman@townofmamaroneckNY.org
Date: May 4, 2026
To: Meredith Robson, Town Administrator
From: Tracy Yogman, Town Comptroller
Subject: 2026 Capital Budget Amendments
General:
In compliance with the Budget Policy, the following 2026 Capital Budget amendments are
recommended for approval:
1. Kensico Stormwater Reservoir Water Mitigation
The Kensico Stormwater Reservoir Water Mitigation project that was included in the WJWW consent
decree will no longer be pursued as the project cost estimate will exceed the amount of the penalty in
the Consent Decree. As such the Town's share of the penalty is $33,684 more than the original
budget. A budget amendment transfer these funds from Fund Balance is recommended below.
Attachment/s:
2026 CAPITAL BUDGET AMENDMENTS - May 4, 2026
Page 96 of 180
2026 CAPITAL BUDGET AMENDMENTS
Increase/
Item# Type :,_dget I. •unt Description (Decrease) Amount
Capital Rind(H Fund)
1 Expense H1399-0400 Kensi co Project Increase 33,684.65
Fevenue H1399-5038 Transfer from Water Fund Increase (33,684.65)
Water Rind(SW Fund)
1 Ievenue SW9900-9950 Transfer to H-Kensi co( H1399) Increase 33,684.65
Ievenue SW9999-5995 Appropriated Fund Balance Increase 33,684.65
Page 97 of 180
Page 98 of 180
61' 47,
m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Goals & Priorities
Date: May 4, 2026
There will be a discussion about the status of goals and priorities.
Page 99 of 180
o
u `" m Town of Mamaroneck
if X Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck, NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Tracy Yogman, Town Comptroller
Re: Fire Claims
Date: May 4, 2026
Action Requested:
Resolved that the Board of Fire Commissioners hereby approves the attached list of fire
claims.
Page 100 of 180
u_rt1;' 'rn Town of Mamaroneck
Comptroller, Town Center
oINDED 1661 740 West Boston Post Road,Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
tyogman@townofmamaroneckNY.org
Date: May 4, 2026
To: Meredith Robson, Town Administrator
From: Tracy Yogman, Town Comptroller
Subject: Fire Claims
General:
Attached is the list of fire claims for approval.
Attachment/s:
FIRE CLAIMS 5-4-26
Page 101 of 180
TOWN OF MAMARONECK
FROM: TRACY YOGMAN-TOWN COMPTROLLER
RE: Fire Claims
Date May 4,2026
The following Town of Mamaroneck Fire Department claims have been certified by Chief Alex Rapp and submitted to the Comptroller's Office for payment:
VENDOR DESCRIPTION AMOUNT
AAA Emergency Supply Co. Helmet Badges for ID&Air CYL Hydro Refill $ 1,312.00
All Hands Fire Euipment Fire Supplies;Rope Bags,Duffel Bags,Carabiner $ 996.77
Case,USB Adapter,Elevator Keys,Split Rings for ID Tags,Cleaning Supplies,ICE
Amazon Rescue Gloves,Laundry Detergent,Car Cleaning Supplies,Batteries $ 1,665.67
Cablevision(Optimum) Fire HQ TV SVC 4/23-5/22/26 $ 302.55
Champion Elevator March Monthly Maintenance Service Fee&Drain+Clean Hydraulic Oil from tank $ 3,069.77
City of Utica Fire Department Basic Firefighter Recruit Training Academy $ 13,000.00
Galls Uniforms(Shorts,Socks,Pant.Shirt,Zip Up&Embroidery) $ 564.25
Home Depot Grass Seed,Roofing Supplies(Shingles,Nails,Sheathing),Strut Fitting $ 914.75
K.R.B Supply Spray Paint,Key Clips,Wood $ 110.22
Nick Bruno Electric LLC TMFD Club Room Lighting Repair&Cascade Oxygen Refilling System $ 2,786.40
O.S.P Fire Protection Protex(Kitchen)Hood System Inspection $ 431.50
Sound Shore Pest Control Exterminating Services 3/23/26 205 Weaver $ 77.00
Verizon Fire HQ SVC 4/10-5/9/26 $ 308.34
Village Paint Supply Inc. Supplies for Painting Outside of Fire House $ 89.27
Total $ 25,628.49
Page 102 of 180
0
ul 1 rrl Town of Mamaroneck
in
# x Town Center
FOUNDED 1661 i 740 West Boston Post Road, Mamaroneck, NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Robert P. Wasp, Town Engineer
Tracy Yogman, Town Comptroller
Re: Bid TA-26-02A - Reflectorized Pavement Markings & Striping (Years 2026
& 2027)
Date: May 4, 2026
Attached please find a memo from Robert Wasp, Town Engineer, regarding the award of bid for TA
26-02A - Reflectorized Pavement Markings & Striping (Years 2026 & 2027). You may recall the
previous bid was rejected in March so that the bid documents could be revised and re-posted to obtain
more competitive pricing.
Action Requested:
Resolved that the Town Board hereby awards the contract for TA-26-02A Reflectorized
Pavement Markings & Striping (Years 2026 & 2027) to Metro Express Services Inc. in
the amount not to exceed $18,700.00 for both the 2026 and 2027 contract years, and
hereby authorizes the Town Administrator to execute the agreement and any related
documents necessary to carry out its implementation.
Attachment/s:
Rec. of Award TA-26-02A Reflectorized Pavement Markings & Striping
TA-26-02A Bid Tabulation Tenative Result
Page 103 of 180
Town of Mamaroneck TEL:914/381-7835
o •
s Engineering Department, Town Center FAX:914/381-8473
°e 9�i 740 West Boston Post Road, Mamaroneck, NY 10543-3353
cif 1 rn
RobertP. Wasp, P.E., C.D.T. rwasp@townofmamaroneckNY.org
FOUNDED 1661 Town Engineer
INTERDEPARTMENT MEMORANDUM
DATE: April 29th, 2026
TO: Meredith Robson, Town Administrator
CC: Tracy Yogman, Town Comptroller
FROM: Robert Wasp, P.E., Town Engineer
SUBJECT: Recommendation of Contract Authorization
TA-26-02A—Reflectorized Pavement Markings & Striping
GENERAL:
Bid procurement was recently completed for the Town's 2026 & 2027 Reflectorized Pavement
Markings and Striping contract. The project scope consists of placing permanent pavement markings
along Town of Mamaroneck roadways, parking lots, properties and other areas of right-of-ways in
accordance with Town of Mamaroneck specifications.
On April 15th 2026, three (3)bid proposals were received as summarized on the attached bid tabulation
table. The apparent low bidder is "Metro Express Services Inc." at the submitted base bid price of
$18,700.00 and $18,700.00 for the full project scope for years 2026 and 2027, respectively. Please refer
to the attached tabulation summary of the contractor's proposal.
The Engineering Department contacted the references enclosed with the Metro Express Services Inc.
proposal and received positive feedback on their completed projects.No errors or omissions that could
potentially impact the viability of their bid price have been identified at this time.
Budget for pavement resurfacing was planned as part of the 2026 adopted budget(B3310-4202). The
base bid amount is fully contained within this year's available budget. The Engineering Department
recommends authorization of contract award to Metro Express Services Inc. in the total contract amount
of$18,700.00 and$18,700.00.
Please feel free to contact me with any questions.
Page 104 of 180
Town of Mamaroneck
nn Department, re TENTATIVE BID RESULTS
092 740 Engi W.eeri Bostong Post Road,Mamaroneck,NY 10543-3353
Contract#TA-26-02A REFLECTORIZED PAVEMENT MARKINGS AND STRIPING
F,»NOEo lool Bid Opening Results,April 15th 2026 at 11:00 a.m.E.S.T.
Metro Express K5 Corporation Safety Marking,LLC
Maspeth NY 11378 Rockland,MA 02370 Bridgeport,CT 06605
Bid Bond:Yes Bid Bond:Yes Bid Bond:Yes
2026 2027 2026 2027 2026 2027
Item No.1:49,500 Lineal Feet of 4-inch Double Yellow
Reflectorized Pavement Striping&Labor,Equipment to $8,330.00 $8,330.00 $11,760.00 $11,760.00 $12,250.00 $12,250.00
Install
Item No.2:62,000 Feet of 4-inch White Reflectorized
Pavement Striping&Labor,Equipment to Install $10,370.00 $10,370.00 $7,625.00 $7,930.00 $8,235.00 $8,235.00
Total Base Bid Amount S18,700.00 S18,700.00 S19,385.00 S19,690.00
Iv
CO
(D
O
01
0
CO
c
m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Robert P. Wasp, Town Engineer
Jill Fisher, Superintendent of Recreation
Re: Design Proposal - Ice Rink Compressor
Date: May 4, 2026
Attached please find a memo from Town Engineer, Robert Wasp, requesting authorization of the
proposal submitted by IB Storey Inc. for design engineering services for the replacement ice rink
compressor and related refrigeration equipment.
Action Requested:
Resolved that the Town Board hereby approves the proposal submitted by IB Storey Inc.
for design engineering services for the Hommocks Park Ice Rink Compressor and
refrigeration system in an amount not to exceed $122,900.00, and hereby authorizes the
Town Administrator to execute the agreement and any related documents necessary to
carry out its implementation.
Attachment/s:
Eng Memo IB Storey Ice Rink 04292026
NY002-25 Hommocks Park- Proposal PR v2.0
Page 106 of 180
_c, % Engineering Department TEL:914/381-7835
-% Town of Mamaroneck FAX:914/381-8473
W n
740 West Boston Post Road
pc
•F011NOE131661• Mamaroneck, NY 10543
INTERDEPARTMENT MEMORANDUM
DATE: April 29, 2026
TO: Meredith Robson, Town Administrator
FROM: Robert Wasp, P.E., Town Engineer
SUBJECT: Authorization of Consultant Proposals
2026 Design Development for Ice Rink Compressor Replacement
GENERAL:
The attached proposal from consultant"IB Storey" has been prepared based upon the Town's
intended design development workplan for 2026. The existing compressor serving the Ice
Rink's refrigeration system and HVAC was previously determined to be in poor condition and at
end of useful service life. IB Story evaluated the existing Rink systems functionality and
mechanical load requirements in 2025 as part of their recommendations report. A new properly
sized compressor with connected refrigerant lines and controls will be installed in the 2027
budget year following the completion of design.
IB Storey has specialty qualifications in the design of mechanical refrigeration systems focused
on Ice Rinks. Load analysis was already completed in 2025 to identify the recommended sizing
to efficiently serve the Rink's refrigeration and current HVAC systems. Design is expected to
require 3-4 months to complete and will allow updated construction cost estimates to be
available during review of the 2027 Town Budget. Construction will be planned to minimize
disruption of the Rink programs through pre-ordering necessary equipment and scheduling
installation during a less impactful time of the year.
The design proposal fee total of$122,900 is within the Town's available 2026 capital project
funding under H7224. The Engineering Department recommends that the Town Board authorize
execution of IB Storey's proposal to allow for the design project to proceed on schedule.
Please feel free to contact me with any questions.
Page 107 of 180
PROPOSAL
1.hs150
Rink Engineering Experts
TOWN OF MAMARONECK
PROPOSAL FOR
RINK ENGINEERING - PLANT REPLACEMENT
HOMMOCKS PARK ICE RINK
140 HoMMocKs RD, LARCHMONT, NY 10538
APRIL 10TH, 2026
VERSION 2.0
ATTACHMENTS:
• TERMS OF SERVICE
• APPENDIX A - FULL PAGE PROJECT SCHEDULE OPTIONS
I.B. Storey Inc Official Rink
Charlottetown PE • Halifax NS • Vaughan ON • Redington Shores FL ♦ Plano TX %go Engineering Consultant
902-367-3545 • 902-367-3220 • 416-800-1482 • 813-333-7684 • 469-666-1094 of the NHL®
info@ibstorey.com
CONFIDENTIAL&PROPRIETARY
Page 108 of 180
HOMMOCKS PARK ICE RINK
PROPOSAL FOR RINK ENGINEEERING
Rink Engineering Experts
SITUATIONAL OVERVIEW
Hommocks Park Ice Rink is located at 140 Hommocks Rd, Larchmont, NY 10538.This facility serves the
local community as a year-round ice-skating venue, offering recreational and competitive skating
opportunities. The rink features a standard-sized ice surface, accommodating a variety of skating
programs and events.
Facility Configuration Overview:
• Floor Size: 85 ft x 200 ft
• Refrigeration Plant Room size: 26 ft x 24 ft
• Primary refrigerant: R134a
• Secondary refrigerant: Glycol
• Refrigeration System capacity: 200-ton unit capable of -90 Tons at Ice Conditions
• Annual service refrigeration contract: $13,900.00
Along with servicing the ice operations, the same refrigeration equipment also is tied to the facility
dehumidification. Operational effectiveness has been noted as an issue particularly during the higher
loading periods. Corrective actions have been investigated to correct this challenge; however, the
findings of those investigations did not identify corrections to the underlying problem favoring the
addition of more equipment to own and maintain. This is an undesirable approach from an asset
ownership and management perspective as well as introducing more operational challenges with
automation alignment.
The primary refrigeration equipment utilizes R134a. While this refrigerant can continue to be used,
formal guidance including the EPA Final Ruling 40 CFR Part 84 [EPA—HQ—OAR-2021-0643; FRL-8831-
02— OAR] Phasedown of Hydrofluorocarbons: Restrictions on the Use of Certain Hydrofluorocarbons
Under the American Innovation and Manufacturing Act of 2020 which sets the Global Warming
Potential (GWP) for 2025 onward ice-rink refrigerant limit at 700. With a GWP rating of 1,430, R134a
is probable to see increasing availability and cost challenges. Limiting any burden is therefore
desirable.
To address these challenges, at the Hommocks Park Ice Rink detailed engineering of a plant upgrade
to address the underlaying issues and implement corrective measures is to be pursued.
I.B. Storey Inc. CONFIDENTIAL&PROPRIETARY PAGE 1
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Page 109 of 180
HOMMOCKS PARK ICE RINK
PROPOSAL FOR RINK ENGINEEERINGT�OREY
Rink Engineering Experts
SOLUTION OVERVIEW
Engineering — Rink Speciality
The rink engineering services offered by I.B. Storey Inc. are structed to allow clients to leverage the
process-specific (rink systems) engineering applications skills to this vertical market. Leveraging I.B.
Storey's teams brings a wealth of independent engineering knowledge providing clients across North
America to achieve their desired objectives in a fiscally-responsible manner. Ownership groups benefit
from the avoidance of operational liabilities that can occur with the supplier-driven design approach
as one of I.B. Storey's mainstays is active and regular involvement in operational matters including
practitioner association.
In this case, the proposed solution is expert engineering to replace the existing refrigeration plant as
well as identify corrective measures on the integrated dehumidification' system to correct operational
and service-delivery challenges.
For more information on the system-approach, please refer to I.B. Storey's Briefing Report for Plant
Replacement:
NY002-25 Hommocks Park - Briefing for PR v1.0
September 2, 2025
Rink Project work has six distinctive steps (Figure 1). I.B. Storey believes in a collaborative approach
with our clients, so each stage involves working closely together. Our communications plan involves
a minimum of weekly updates, both written and conference, as well as periodic updates to address
immediate concerns at any point during the week period.
40 Step 3 Step 4 Step 5 Step 6
Design Consult Solicitation Award Construct Closeout
Figure 1 : Expert Engineering Project Stages
To ensure that the system is operating effectively and efficiently, I.B. Storey conducts a performance
commissioning of the system following contractor functionality commissioning. This performance
commissioning ensures both effectiveness and fine-tuning of the installation prior to releasing the
contractor from their construction obligations.
This integrated dehumidifier system is a valid-approach, however both plant capacity and governance
controls are probable to be resulting in periods of ineffective operation. The initial approach will be to
implement a load-management strategy as part of this proposal negating the need for full
dehumidification-system replacement. Should the detailed engineering activity reveal the need for a full
replacement, I.B. Storey will promptly notify stakeholder and, with permission, submit a secondary proposal
for these services.
I.B. Storey Inc. CONFIDENTIAL&PROPRIETARY PAGE 2
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HOMMOCKS PARK ICE RINK L
PROPOSAL FOR RINK ENGINEEERING �'OREY
Rink Engineering Experts
RINK ENGINEERING ACTIVITY SUMMARY
• Preparation of Technical Specifications and sizing
• Creation of design documents (including specifications and associated drawings) as required
for solicitation of qualified contractor.
• Provide technical support and expertise during negotiated agreement with installation
contractor
• Conduct contractor site meeting and respond to technical questions during the solicitation
process.
• Revise technical requirements/specifications if required during solicitation process to
accommodate suggestions or arising delivery challenges.
• Coordination of contractors' activities with owner &construction team
• Provide continuous communication with the successful contractor and keep the stakeholder
team fully advised of project activity, schedules, and status for rink engineering scope items.
• Conduct sitework inspections as required.
• Review and approval of invoicing /written recommendation for payment.
• Maintenance of project schedule updates
• Fully coordinate inspections, deficiency lists and corrective measures with project team
• Identify and oversee completion of all deficiencies.
Contract Administration
There are two distinctive phases to a --
specialty-application project. These are
Engineering and Contract Administration
(Project Oversight). Contract Administration
level of required effort is dependent on the
complexity of the Application Project;
however, the activities remain the same. Application
Project
This project includes overseeing contract .
compliance, managing timelines, and —
ensuring budget adherence. Engineering
works directly with contract administration ,.
by coordinating with contractors, and � 110
suppliers to ensure all project elements meet
agreed specifications and standards. Additionally, it includes regular progress monitoring, and
handling of any disputes or changes. Effective communication and collaboration between engineering
and contract administration are essential to promptly address challenges and maintain a smooth
workflow, ensuring the project meets the desired quality and functionality within the specified
timeframe and budget.
I.B. Storey Inc. CONFIDENTIAL&PROPRIETARY PAGE 3
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HOMMOCKS PARK ICE RINK
PROPOSAL FOR RINK ENGINEEERING
Rink Engineering Experts
PRELIMINARY2 WORKPLAN SCHEDULE
The Preliminary Workplan has been developed based upon an anticipated notice-to-proceed for 2026
engineering with 2027 implementation. There is opportunity to alter construction start / stop dates
for 2026 to provide earlier ice-in dates. The current schedule is based upon typical re-installation to
allow for late summer usage prior to primary season start. The schedule can be adjusted upon request.
Key Project Dates per that schedule:
I.B. Storey Notice to Proceed => January 12, 2026
Engineering => January 12th, 2026 - May 1 t, 2026
Solicitation => October 5th, 2026 - October 30th, 2026
Contractor Award => November 2nd, 2026 - November 13th, 2026
Construction => January 4th, 2027 - July 2nd, 2027
New Plant Startup & Ice Install => June 28th, 2027 - July 2nd, 2027
Project Closeout => July 5th, 2027 - July 30th, 2027
ANTICIPATED SCHEDULE
See Appendix A for Full Page Schedules.
Overall, the anticipated schedule is establishing of engineering very early 2026 with bidding for 2027
construction within the calendar year of 2026. This allows for contractor "reservation" for 2027 as a
"first in line" scenario tending to lead to more favorable fiscal responses. (See Figure 2)
It should be noted sufficient time does exist with a notice-to-proceed on January 12, 2026 to have the
new system operational in July 2026. (See Figure 3). This comes with challenges of budgeting for 2026
but is probable to save $100,000-$200,000 in material and construction costs. The critical path item is
the material ordering as denoted in the optimized version of the project schedule. This has been
presented for consideration due to the anticipated cost increases resulting from rising input pricing
on steel, aluminum, copper and electronic components. This also comes with an advantage of
shortened-time to operational correction. I.B. Storey is available to discuss and adjust the particulars
of either of these implementation approaches on request. Please note that the above dates do NOT
incur equipment expediting costs, merely management of the sub-equipment ordering using standard
lead times.
2 This is a preliminary workplan based on authorization timing. I.B Storey is available to adjust as
required upon request.
I.B. Storey Inc. CONFIDENTIAL&PROPRIETARY PAGE 4
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HOMMOCKS PARK ICE RINK I. u%I.....71)2,
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Visual Schedules3
0Task Name Start Finish Duration 2026 2027
—1— -1-1-1-1-1-1-1-1- —1-1-1HH-1-1-1-1-1-1-
1 Notice to Proceed 1/12/2025 1/12/2026 Ow •
2 Step 1:Design 1/12/2026 3/11/2026 8w 3d
3 Conceptual Design 1/12/2025 1/12/2026 Ow •
4 Schematic Design 1/12/2026 2/6/2026 4w
5 Stakeholder Working Session—Finalize Configuration 2/11/2025 2/11/2026 1d I
6 Detailed Design&Specifications 2/12/2026 3/11/2026 4w r•
7 Step 2:Consult 3/12/2026 5/1/2026 7w 2d
8 Stakeholder Meeting to Finalize Project Details 3/17/2025 3/17/2026 1d I
9 IFB Design Documents 3/18/2026 4/28/2026 633 r•
10 Step 3:Solicitation 10/5/2026 10/30/2026 4w
11 Procurement Process 10/5/2025 10/23/2026 3w ♦
12 Step 4:Contract Award 11/2/2026 11/13/2026 2w ■
13 Contractor Recommendation/Award 11/11/2026 11/11/2026 Ow ♦
14 Step 5:Construct 1/4/2027 7/2/2027 26w
15 Shop Drawings&Logistics Finalization 1/4/2027 1/29/2027 4w
16 Major Equipment Lead Ttme 1/10/2027 5/7/2027 16w
17 Secured Contractor 12/9/2026 12/9/2026 Ow •
18 OnSite Demolition&Construction 4/5/2027 6/11/2027 10w
19 Demolish Refrigeration Plant(Includes pump out&make safe) 4/5/2027 4/23/2027 3w t♦
20 Install New Refrigeration Plant 4/26/2027 6/18/2027 8w
21 Contractor Functional Commissioning of Ice Plant 6/21/2027 6/25/2027 1w 1
22 New Plant Startup and Ice Install 6/28/2027 7/2/2027 1w I
23 Step 6:Closeout 7/5/2027 7/30/2027 4w =
24 Identification&Correction of Deficiencies 7/5/2027 7/30/2027 4w
25 LB.Storey Performance Commissioning 7/26,2027 7/30/2027 1w 1
26 Project Closeout&Turn-Over to Facility 7/30/2027 7/3072027 Ow ♦
Figure 2: 2026 - 2027 Project Schedule
7D Task Name Start Finish Duration
— — -Iwl?1261�-ICI-l—I- — - —I-I�IT lyHIWI
1 Notice to Proceed 1/12/2026 1/12/2026 Ow •
2 Step 1:Design 1/12/2026 2/24/2026 6w 2d
3 Conceptual Design 1/12/2026 1/12/2026 Ow •
4 Schematic Design 1/12/2026 1/30/2026 3w •
5 Stakeholder Working Session—Finalize Configuration 2/3/2026 2/3/2026 1d
6 Detailed Design&Specifications 2/4/2026 2/24/2026 3w
7 Step 2:Consult 1/22/2026 3/13/2026 7w 2d
8 Long Lead Equipment-Consuhation 122/2026 1/2272026 1d I
9 Stakeholder Meeting to Finalize Project Details 2126/2026 2/26/2026 1d I
10 IFB Design Documents 3/2/2026. 3/13/2026 2w ■
11 Step 3:Solicitation 1/26/2026 4/3/2026 1 Ow
12 Procurement Process—Long Lead Items 126/2026 2/6/2026 2w ■
13 Procurement Process 3/16/2026 4/32026 3w •
14 Step 4:Award—Equipment&Installer 2/9/2026 4/10/2026 9w
15 Equipment Ordering&Delivery 2192026 5/15/2026 14w
16 Contractor Recommendation/Award 4/10/2026 4/102026 1d I
17 Step 5:Construct 4120/2026 11/4/2026 28w 3d
18 Shop Drawings&Logistics Finalization 420/2026 5/8/2026 3w 1♦
IS Secured Contractor&Equipment PO Assignment 420/2026. 4/20/2026 Ow ♦
20 OnSite Demolition&Construction 5/4/2026 7/10/2026 1Ow
21 Demolish Refrigeration Plant(Includes pump out&make safe) 5/42026 5/15/2026 2w ■
22 Install New Refrigeration Plant 5/18/2026 7/10/2026 Sw
23 Contractor Functional Commissioning of Ice Plant 7/13/2026 7/17/2026 1w 1
24 New Plant Startup and Ice install 720/2026 7/24/2026 1w 1
25 Step 6:Closeout 7/13/2026 8/28/2026 7w
26 Identification&Correction of Deficiencies 7/20/2026 8/7f2026 3w •
27 1.8.Storey Performance Commissioning 8/10/2026 0/21/2026 2w ■
20 Project Closeout&Tum-Over to Facility 13/26/2026 8/282026 1d I
Figure 3: Consolidated 2026 Project Schedule
3 Schedules are for visual purposes and will be updated once Notice to Proceed is received.
I.B. Storey Inc. CONFIDENTIAL&PROPRIETARY PAGE 5
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HOMMOCKS PARK ICE RINK L:PROPOSAL FOR RINK ENGINEEERINGsTrolE,
Rink Engineering Experts
ENVISIONED OUTCOME
Embracing innovation and applied best practices is key to ongoing operational viability for any ice rink
system. Rink Refrigeration is often based upon contractor recommendations which naturally lend
towards conventional construction practices.
The Al refrigerant (R513a) used in the Gen II plant is the enabler to advanced compressor and heat
exchanger technology leveraging that is not available with other rink refrigerants.
Following the completion of the project, concerns previously found will be addressed and resolved
such as:
• Immediate service-delivery corrections with both effective and efficient equipment specifically
engineered for the ice rink industry
• Immediate financial liability surrounding the continued operation of aged refrigeration system
while retaining the same safety profile for the community.
• Ensuring long-term, sustainable operation of ice operations through reduced operating and
maintenance costs over the next 20+ years.
In addition, the GEN II system will result in the following:
• Reduced energy consumption
• Reduced maintenance requirements and costs
• Sustainable and safe (non-toxic, non-flammable) low-GWP refrigerant
• Elimination of compressor oil maintenance and waste
I.B. Storey Inc. CONFIDENTIAL&PROPRIETARY PAGE 6
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HOMMOCKS PARK ICE RINK I.,:
r �
PROPOSAL FOR RINK ENGINEEERING �'OREY
Rink Engineering Experts
I.B. STOREY APPLICATION ENGINEERING MAJOR STAGE SEPARATION
The Figure below highlights the project stages as well as major activities and outcomes of each one. The
value-added Monitor Step is not shown as it will occur post project completion.
Engineering < I > Contract Administration
• • . . •
Project Design Solicitation Contractor ProjectCompletion
Launched Documents Commissioning
Milestones
Design Consult Solicitation Award Construct Closeout
IB Storey Inc Major Activities
Identify&
Pre- Design Coordination of
Oversee
Construction Documents Awarded Contractor's
Preparation Issued Activities completion of
deficiencies
Outcomes for Each Stage
Finalized Design < > Project
Design Documents Project Oversight Completion
I.B. Storey Inc. CONFIDENTIAL&PROPRIETARY PAGE 7
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HOMMOCKS PARK ICE RINK
PROPOSAL FOR RINK ENGINEEERING JT�O■■EY
Rink Engineering Experts
QUALIFICATIONS
I.B. Storey Inc. is an independent specialty engineering firm Highlighted Rink Industry Presence
that focuses on rink engineering and recreational facilities. •Official Rink Engineering Consultant of
The firm's experience is unparalleled and has developed an the NHL°
industry leading reputation for designing and • Expert Rink Engineering—Dallas Stars
implementing innovative, cost effective, and sustainable Organization, Dallas,TX
• Engineering Optimization — Tampa
solutions for a wide spectrum of clients ranging from Bay Lightning,Amalie Arena, FL
community, semi-professional, and NHL arena facilities •Expert Engineering with NHL Green
across North America. I.B. Storey Inc. strives to deliver for various initiatives NY
leading edge, cost effective and energy efficient systems to
maximize a facility's sustainability.
DISTINGUISHING FEATURES
I.B. Storey Inc. is the distinguished leader in the recreation industry for providing independent expert
advice for innovative solutions in recreational facilities. The firm is the largest specialized rink
engineering firm implementing successful recreational facility projects, achieving or exceeding energy
saving targets,as well as converting the identified measures into Construction Projects.The firm utilizes
a collaborative approach with stakeholders to ensure complete understanding and hassle-free
experience. Additionally, I.B. Storey Inc. has lent its expertise to the recreation sector with the firm's
President and Founder,Ian Storey, P.Eng. an editorial columnist with the Ontario Recreational Facility's
Association Facility Forum publication with the Energy Champion series.Ian has shared his invaluable
wealth of knowledge through educational sessions, and ongoing support & engagement with the US
Ice Rink Association including publication in Rink Magazine.
AFFILIATIONS
It is important to note that I.B. Storey Inc. is an independent engineering firm. While I.B. Storey Inc.
maintains positive working relationships with various suppliers and contracting firms, I.B. Storey Inc.
has no financial interest in the selection of any product or service from any organization. It is this
independence that allows for resolute and impartial advice for our clients.
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HOMMOCKS PARK ICE RINK I. CId17
PROPOSAL FOR RINK ENGINEEERING
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PRICING SUMMARY4
The following pricing is valid 30 dates from submission date of this proposal. I.B. Storey Inc. is available
to commence work upon 2-3 weeks from notice to proceed. I.B. Storey works on a fixed-fee system
including all expenses for items in our scope of work.
Project Phase 2026 2027 Total
Conceptual Design $05
Schematic Design $35,800
❑ Detailed Design Document $57,700
Engineering Specifications $29,400
Total - Engineering $122,900 $122,900
Construction Oversight $52,100
❑ Commissioning $18,700
Project Close Out $14,600
Total —Contract Administration $85,400 $85,400
❑ Project Total $208,300
ACCEPTANCE:
POSITION/TITLE:
PURCHASE ORDER#:
Please return this signed proposal to your Account Executive
Jodi Kershaw at Jodi.Kershaw@ibstorey.com
Reference:
The anticipated construction costs are $1,550,000 - $2,000,000 USD (2025)
While developed from a detailed workplan, for reference the total fee structure for this specialized
engineering and contract administration is equivalent to 11.7% of the average budget expectation.
Prices in USD. Applicable taxes extra.
5 Conceptual Design costs already covered by delivered I.B. Storey's Plant Replacement Briefing facilitated by the
NHL®Community Rink Outreach.
I.B. Storey Inc. CONFIDENTIAL&PROPRIETARY PAGE 9
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1.77:77111111111111)
Rink Engineering Experts
Terms of Service Agreement
The following Terms of Service (the "Agreement") is effective April 10th, 2026.
BETWEEN: I.B. Storey US Inc. (the "Service Provider"), a corporation organized and existing
under the laws of Florida, with its office located at:
17900 Gulf Blvd
Redington Shores, Florida 33708 USA
AND: Town of Mamaroneck (the "Client"), a community organized and existing under
the laws of NY with its office located at:
Mamaroneck Town Center
740 W Boston Post Rd
Mamaroneck NY 10543
REGARDING: Hommocks Park Ice Rink("the project")an ice rink located in Mamaroneck under
the laws of NY.
WHEREAS, the Service Provider is in the business of professional services relating to Engineering and
WHEREAS,this Agreement contains the Service Provider's terms of engagement;
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein contained, the
parties hereto, intending to be legally bound, agree as follows:
1. SERVICES PROVIDED
Service Provider is prepared to provide the following professional services to the Client: as
described in the proposal NY002-25 Hommocks Park - Proposal PR v1.0 issued April 10th,
2026.
2. CALCULATION OF FEES AND OTHER CHARGES
a) Fees for professional services are calculated on the time spent by Service Provider associates and
staff attending to said service. Fees are based on a fixed cost rate plus expenses.
b) Before any bill is sent to the Client, the Service Provider's Project Manager responsible for the
matter will review it to ensure that fees are appropriate.
3. BILLING ARRANGEMENTS
Invoice paid upon receipt based on progress billings:
a. Payment due within 15 days of date of invoice.
Terms of Engagement Page 1 of 2
Page 118 of 180
Rink Engineering Experts
4. NON-PAYMENT
If the Client does not pay a bill sent by Service Provider or complies with a request for payment in
advance within 30 days after the invoice is sent or the request is made, Service Provider may
immediately stop acting for the Client.
5. REQUEST FOR FEE DETAILS& REMAINING WORK ESTIMATE
The Service Provider will provide upon request the project costs details and status update of
payment schedule.
6. TERMINATION BY CLIENT
Client may terminate this agreement by giving Service Provider a written notice at any time and
will be liable for all work fees incurred up to that time. If Client does not provide such a notice, it
will be obliged to pay all fees for work done and for the other charges incurred.
7. TERMINATION BY SERVICE PROVIDER
Service Provider may terminate this agreement and stop acting for the Client if:
i. Client does not comply with this Agreement;
ii. Service Provider forms the opinion, on reasonable grounds, that mutual confidence and trust
do not exist between both parties; or
iii. Service Provider believes on reasonable grounds that, by continuing to act for the Client, it
may breach the professional conduct rules which are binding upon professionals in the
Engineering industry.
IN WITNESS WHEREOF, each party to this agreement has caused it to be executed in REDINGTON
SHORES, Florida and MAMARONECK, New York on the date indicated above.
I.B. Storey US Inc. Town of Mamaroneck
Authorized Signature Authorized Signature
Print Name and Title Print Name and Title
Terms of Engagement Page 2 of 2
Page 119 of 180
1. 1111117,
Rink Engineering Experts
Appendix A
Full Page
Project Schedule Options
I.B. Storey Inc Official Rink
Charlottetown PE • Halifax NS • Vaughan ON • Redington Shores FL • Plano TXroo Engineering Consultant
902-367-3545 • 902-367-3220 ♦ 416-800-1482 ♦ 813-333-7684 • 469-666-1094
40
info@ibstorey.com of the NHL
Page 120 of 180
Town of Mamaroneck
Hommocks Park Ice Rink STOs, r J^
Plant Replacement Implementation r'
Rink Engineering Experts
7o Task Name Start Finish Duration 2026 2027
1 Notice to Proceed 1/12/2026 1/12/2026 Ow •
2 Step 1:Design 1/12/2026 3/11/2026 8w 3d
3 Conceptual Design 1/12/2026 1/12/2026 Ow •
4 Schematic Design 1/12/2026 2/6/2026 4w =
5 Stakeholder Working Session—Finalize Configuration 2/11/2026 2/11/2026 1d I
6 Detailed Design&Specifications 2/12/2026 3/11/2026 4w
7 Step 2:Consult 3/12/2026 5/1/2026 7w 2d
8 Stakeholder Meeting to Finalize Project Details 3/17/2026 3/17/2026 1d I
9 IFB Design Documents 3/18/2026 4/28/2026 6w
10 Step 3:Solicitation 10/5/2026 10/30/2026 4w
11 Procurement Process 10/5/2026 10/23/2026 3w •
12 Step 4:Contract Award 11/2/2026 11/13/2026 2w ■
13 Contractor Recommendation/Award 11/11/2026 11/11/2026 Ow •
14 Step 5:Construct 1/4/2027 7/2/2027 26w
15 Shop Drawings&Logistics Finalization 1/4/2027 1/29/2027 4w =
16 Major Equipment Lead Time 1/18/2027 5/7/2027 16w
17 Secured Contractor 12/9/2026 12/9/2026 Ow •
18 OnSite Demolition&Construction 4/5/2027 6/11/2027 10w
19 Demolish Refrigeration Plant(Includes pump out&make safe) 4/5/2027 4/23/2027 3w M
20 Install New Refrigeration Plant 4/26/2027 6/18/2027 8w
21 Contractor Functional Commissioning of Ice Plant 6/21/2027 6/25/2027 1w 1
22 New Plant Startup and Ice Install 6/28/2027 7/2/2027 1w 1
23 Step 6:Closeout 7/5/2027 7/30/2027 4w
24 Identification&Correction of Deficiencies 7/5/2027 7/30/2027 4w =
25 LB.Storey Performance Commissioning 7/26/2027 7/30/2027 1w 1
26 Project Closeout&Turn-Over to Facility 7/30/2027 7/30/2027 Ow •
-0 Please Note:Schedules are for visual purposes and will be updated once Notice to Proceed is received.
Iv
(D I.B.Storey Inc
_,10-APR-26 Official Rink
MNv002-25 Charlottetown PE Vaughan ON Redington Shores FL Plano TX
—version 2.0 902-367-3545 416-800-1482 813-333-7684 469-666-1094 Engineering Consultant
o info@ibstorey.com rid
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Plant Replacement Implementation - Optimized Schedule
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ID Task Name Start Finish Duration 2026 027
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1 Notice to Proceed 1/12/2026 1/12/2026 Ow •
2 Step 1:Design 1/12/2026 2/24/2026 6w 2d
3 Conceptual Design 1/12/2026 1/12/2026 Ow •
4 Schematic Design 1/12/2026 1/30/2026 3w •
5 Stakeholder Working Session—Finalize Configuration 2/3/2026 2/3/2026 1d I
6 Detailed Design&Specifications 2/4/2026 2/24/2026 3w •
7 Step 2:Consult 1/22/2026 3/13/2026 7w 2d
8 Long Lead Equipment-Consultation 1/22/2026 1/22/2026 1d I
9 Stakeholder Meeting to Finalize Project Details 2/26/2026 2/26/2026 1d I
10 IFB Design Documents 3/2/2026 3/13/2026 2w ■
11 Step 3:Solicitation 1/26/2026 4/3/2026 10w
12 Procurement Process—Long Lead Items 1/26/2026 2/6/2026 2w ■
13 Procurement Process 3/16/2026 4/3/2026 3w •
14 Step 4:Award—Equipment&Installer 2/9/2026 4/10/2026 9w
15 Equipment Ordering&Delivery 2/9/2026 5/15/2026 14w
16 Contractor Recommendation/Award 4/10/2026 4/10/2026 1d I
17 Step 5:Construct 4/20/2026 11/4/2026 28w 3d
18 Shop Drawings&Logistics Finalization 4/20/2026 5/8/2026 3w •
19 Secured Contractor&Equipment PO Assignment 4/20/2026 4/20/2026 Ow •
20 OnSite Demolition&Construction 5/4/2026 7/10/2026 10w
21 Demolish Refrigeration Plant(Includes pump out&make safe) 5/4/2026 5/15/2026 2w ■
22 Install New Refrigeration Plant 5/18/2026 7/10/2026 8w
23 Contractor Functional Commissioning of Ice Plant 7/13/2026 7/17/2026 1w t
24 New Plant Startup and Ice Install 7/20/2026 7/24/2026 1w t
25 Step 6:Closeout 7/13/2026 8/28/2026 7w
26 Identification&Correction of Deficiencies 7/20/2026 8/7/2026 3w •
27 I.B.Storey Performance Commissioning 8/10/2026 8/21/2026 2w ■
28 Project Closeout&Turn-Over to Facility 8/28/2026 8/28/2026 1d I
-0 Please Note:Schedules are for visual purposes and will be updated once Notice to Proceed is received.
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m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Robert P. Wasp, Town Engineer
Re: Consultant Proposal - Design Development for Hommocks Athletic Fields
Improvements
Date: May 4, 2026
The Town is moving forward with detailed design work for planned improvements to the Hommocks
Athletic Fields, funded as a 2026 capital project. Woodard & Curran will provide the design and
technical support needed to prepare the project for construction.
Attached is a memo from Robert Wasp, Town Engineer, requesting authorization for the consultant
proposal needed to advance this work.
Action Requested:
Resolved that the Town Board hereby approves the design proposal submitted by
Woodard & Curran Engineering, as presented, for engineering design for improvements
to the Hommocks Athletic Fields, and hereby authorizes the Town Administrator to
execute the agreement and any related documents necessary to carry out its
implementation.
Attachment/s:
Eng Memo_Consultants for Hommocks_05012026 2
ToM Hommocks Fig 1 Rev 2025-07-24
W&C_ToM Hommocks Fields 100% Design Proposal 2025.06.30
Page 123 of 180
_c, % Engineering Department TEL:914/381-7835
-% Town of Mamaroneck FAX:914/381-8473
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740 West Boston Post Road
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•F011NOE131661• Mamaroneck, NY 10543
INTERDEPARTMENT MEMORANDUM
DATE: May 1, 2026
TO: Meredith Robson, Town Administrator
FROM: Robert Wasp, P.E., Town Engineer
SUBJECT: Authorization of Consultant Proposal
2026 Design Development for Hommocks Athletic Fields Improvements
GENERAL:
The attached proposals from consultants "Woodard& Curran" has been prepared based upon the
Town's intended design development workplan for 2026. The consultant scope is tailored based
upon the capital project included in the Town's 2026 budget and maintains the planned
objectives to complete design development for the athletic fields and allow construction in a
subsequent budget year. Design timeline and effort were estimated based upon development of
the recommended layout prepared through the Town's 2023 Athletic Field Feasibility Study.
The recommended layout includes one (1) synthetic turf athletic field and one (1)natural grass
athletic field assumed to maintain a similar level of play to the Town's existing grass fields. It
should be noted that the previously recommended layout is not binding to the Town; changes to
the intended project scope can be considered through the design development process at the
Town's discretion.
Woodard& Curran has extensive technical experience with athletic field design as well as site
specific background through completion of the Town's 2023 Athletic Field Feasibility Study.
Carlin Simpson previously provided independent geotechnical engineering recommendations
based upon Woodard& Curran's feasibility study work and is prepared to continue supporting
the project through the design process. Woodard & Curran's proposal describes their efforts by
task as well as expected timeline through final 100% design development. Updated estimates of
probable construction costs (EOPC)will be provided at the 60% and 100% (final) design
milestones. In addition to routine coordination with the Engineering Department through design,
the scope includes provision for up to (4) in-person stakeholder meetings that can be used to
update the Town Board and stakeholders on the project's progress.
The proposal fee of$290,000 is within the Town's available 2026 capital project funding under
H70101. The Engineering Depaituient recommends that the Town Board authorize execution of
Woodard& Curran's proposal to allow for the design project to proceed on schedule.
Please feel free to contact me with any questions.
Page 124 of 180
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Woodard &Curran Engineering T 800.426.4262
and Geological Services P.A. P.C. T 914.448.2266
800 Westchester Avenue I Suite N507 F 914.448.0147
Rye Brook, New York 10573
www.woodardcurran.com
Via Electronic Mail and US Mail
June 30, 2025
Jaine Elkind Eney
Woodard Supervisor
Town of Mamaroneck
& Curran 740 West Boston Post Road
Mamaroneck, NY 10543
RE: Proposal for Engineering Services for Town of Mamaroneck Fields Adjacent to
Hommocks Middle School — 100% Final Design Development and Bid Documents
Dear Jaine:
We appreciate the opportunity to continue to support the Town of Mamaroneck (Town) plans
for proposed Town athletic fields, adjacent to the Hommocks School. We understand that the
Town is considering a future sports and recreation development and supporting infrastructure
improvements. We are committed to serving the Town with the same team and leverage the
prior planning work completed for the site in order for the Town to get a better understanding
of the feasibility and costs anticipated to complete the envisioned project. Please refer to the
following for a summary of our understanding of the project, our scope of services, our
anticipated schedule, and our proposed budget associated with this work.
BACKGROUND
Woodard & Curran Engineering and Geological Services, P.A P.C. (Woodard & Curran)
understands that the Town desires to prepare 100%final design development plans for a multi-
purpose synthetic turf field, a natural grass athletic field to remain, parking, walkways,
bleachers, a restroom/storage building, scoreboard, ball netting and fencing, athletic field
lighting for the synthetic turf field, perimeter site fencing, and supporting site utilities on the
current natural grass athletic fields and open space to the east of the Hommocks School, south
of Hommocks Road, and north of Flint Park (Village of Larchmont).
Woodard & Curran collaborated with the Town to develop a preferred conceptual layout plan
for the proposed facility (refer to Attachment 1). Following completion of the initial Woodard
& Curran feasibility review, the Town consulted with Carlin-Simpson & Associates, LLC (CSA)
for geotechnical services related to the future site development and provided Woodard &
Curran with a 28-page PDF of the preliminary geotechnical evaluation letter report from CSA
dated January 13, 2025. The document included the CSA preliminary geotechnical evaluation
letter, boring logs prepared by Soiltesting, Inc., a boring location plan, the Town's preferred
conceptual layout plan prepared by Woodard & Curran, and the site survey prepared by
Geologic Land Surveying, PLLC.
Woodard & Curran discussed the proposed scope of services with the Town, and understands
the 100%final design development services should consider the following:
Page 126 of 180
• Consider the preferred alternative concept (included as Attachment 1 to this proposal)
as determined through the 2023 Feasibility Study scope as the master plan for the
project.
• Consider the preliminary geotechnical engineering recommendations from Carlin-
Simpson & Associates that builds off the feasibility study and offers geotechnical
Woodard focused project considerations for further review in the continued design process.
& Curran
• The scope was originally intended for inclusion in the Town's 2026 budget. Timing
may change based upon ongoing discussions with outside parties. The project start
may be moved up to summer 2025.
A few key items covered in our proposal are:
• Kickoff meeting with Town Board/Recreation Commission and outside stakeholders
(TBD)
o Consideration of revisions to preferred alternative layout based upon
stakeholder input
• Design development through an assumed approximate 100% level of design
(plan/profiles with elevations and construction details)
o Preparation of 100% design drawings and construction cost estimate
o Coordination with the Town's geotechnical engineering consultant
o Evaluation of existing site utilities with a specific focus on
rehabilitation/replacement of Town storm sewer pipes
• Design coordination meetings with stakeholder group (please assume at least 3)
We have organized our scope for Engineering Design services to include the following phases
and tasks:
— Phase 1 — Field Visit& Document Review
— Phase 2—60% Design Development
o Task 1 —Site/Civil Design
o Task 2—Structural Design
o Task 3 — Electrical Design
o Task 4—Water &Wastewater Design
— Phase 3 — 100% Design Development
o Task 1 —Site/Civil Design
o Task 2—Structural Design
o Task 3 — Electrical Design
o Task 4—Water &Wastewater Design
— Phase 4— Permitting
o Task 1 — Permitting Agency Coordination
Town of Mamaroneck, NY (0214798.01) 2 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields JuneR6)02427 of 180
o Task 2— Permitting Applications Submission
— Phase 5 — Bid Documents
— Phase 6— Meetings
Woodard SCOPE OF SERVICES
& Curran
Our anticipated scope of services for each phase of work is summarized below.
Phase 1 — Field Visit& Document Review
Woodard &Curran will review prior completed project work and documentation and complete
a field visit to observe and photo document existing site conditions. We will follow up with a
concise email summary and identify any immediate action items and information needs related
to the field visit.We anticipate that the site visit will occur with presence of and in collaboration
with the Town Engineer. No additional ground intrusive field investigations,sampling,or testing
is included in this scope of work.
Phase 1 Deliverable(s): Field Visit Summary Email
Phase 2 —60% Design Development
Task 1 —Site/Civil Design
Woodard & Curran will complete partial 60% design development level documents for use in
advancing and better understanding project feasibility, future design and construction scope,
and inform an updated construction cost opinion consistent with the 60% design level.
Woodard & Curran will complete the following services under this task:
— Prepare site plans and details in AutoCAD (.dwg format)to +/-60% level of completion
based off comments to be provided by the Town on the original Conceptual Layout
Plan developed by Woodard & Curran in June 2023 (refer to Attachment 1). The
drawing set is anticipated to include the following drawing sheets:
o Cover Sheet
o Construction Notes & Legend
o Existing Conditions Map
o Demolition and Site Preparation Plan
o Layout & Materials Plan
o Grading & Drainage Plan
o Erosion & Sediment Control Plan
o Water, Wastewater& Electrical Site Utility Plan
o Construction Details (Multiple sheets, including sections/profiles, surfacing,
utilities, E&SC, and structural details)
— Complete preliminary stormwater modeling and design including the preparation of
post-construction stormwater controls (design of stormwater flow attenuation and
Town of Mamaroneck, NY (0214798.01) 3 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields JuneRgNP2428 of 180
water quality treatment infrastructure) as required by New York State regulations, and
in accordance with the NYSDEC SPDES General Permit (GP-0-25-001) for Stormwater
Discharges from Construction Activities.
— Review the existing pipe conditions for existing drainage infrastructure (camera
inspection and condition assessment provided by Town) and coordinate with pipe
rehabilitation vendor to better understand the potential for rehabilitation or if there is
Woodard
a need for replacement and consider that scope of work in the Drawings.
& Curran - Woodard & Curran will coordinate with the Town's geotechnical engineering
consultant Carlin-Simpson & Associates (CSA). Our efforts will be limited to meeting
with CSA for a videoconference meeting during the kickoff phase of the project and
again in the later stages of the 60% design development for final coordination and
input during this phase of the project. We will provide CSA with the grading plan and
potential stormwater infrastructure locations for inclusion in future field investigations,
analysis, and reporting for CSA's analysis of settlement and feasibility of stormwater
quality and/or flow attenuation practices necessary for the project to meet NY SPDES
stormwater requirements for discharges from construction activities. We will
coordinate with the Town's geotechnical engineer to help understand and collaborate
on the preferred path forward as it relates to the Town's preference or need for
balancing earthworks on-site with geotechnical considerations or the potential for a
No-Net-Rise analysis associated with the FEMA floodplain.Woodard &Curran has not
included any geotechnical engineering investigation, design or subconsultants as part
of this proposal and expects that the Town will scope and contract for those services
separately with others at this time. We assume that the geotechnical engineer will
provide costs and associated scope recommendations to be included in the project
budget.
— Complete an earthwork analysis to gain an understanding for volumes associated with
the comparison of the existing ground surface with the proposed finished surface
elevations. In coordination with the Town's geotechnical engineer we can consider no
net filling within the 100-year floodplain or in support of understanding the volume
associated with a future No-Net-Rise analysis for filling within the FEMA 100-year
floodplain, if raising the grades on-site is feasible considering differential settlement.
An earthworks summary table can be included on the Grading & Drainage Plan for use
in future permitting and cost opinion preparation.Woodard &Curran will analyze one
preferred grading scenario/scheme as part of this scope of work.Additional earthwork
analyses can be completed as an additional service.
— Preliminary coordination with various product suppliers for primary project
components including synthetic turf system, athletic field lighting, scoreboard,
bleachers, pre-engineered restroom/storage building, and incorporate as applicable
into the Drawings and EOPCC documents.
— Prepare 60% design level Engineer's Opinion of Probable Construction Costs (EOPCC)
to inform project budgeting and scoping remaining design development.
— Prepare 60% design level technical specifications that cover the scope of the technical
work (Divisions 01 through 33 as applicable)
Task 2 —Structural Design
Town of Mamaroneck, NY (0214798.01) 4 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields JuneRKQP2429 of 180
Woodard &Curran will provide structural engineering support for the athletic facility upgrades
to design and detail the foundations associated with the scoreboard, foundations associated
with the athletic field ball netting, chain link fence, and the synthetic turf field perimeter
concrete curb. Woodard & Curran will coordinate with the bleacher and pre-engineered
building vendors for preliminary layout and foundations to support those structures. These
structural engineering services will include:
Woodard — Review existing data including as-builts, record drawings, utilities, photos,etc.provided
& Curran by Town;
— Review geotechnical report (and geotechnical borings) which is the basis of the
structural design;
— 60% Design of footings for proposed chain link fence and ball netting;
— 60% Design of scoreboard foundation;
— 60% Design of synthetic turf field perimeter concrete curb;
— Coordinate with the bleacher, lighting, and pre-engineered building vendors for
structural information and details associated with their systems; and
— Prepare 60% construction details to support the work.
Task 3— Electrical Design
Woodard & Curran will provide 60% electrical engineering design and utility service
coordination for the athletic field lighting, parking lot lighting, and the pre-engineered
restroom building.Woodard &Curran assumes that a new electrical service will not be required
at this time. Due to the unknown nature of this scope and Town's needs at this time, we will
plan to complete this work as requested on a Time & Materials (T&M) basis, with an initial
allowance incorporated.
Task 4—Water&Wastewater Design
Woodard &Curran will provide 60%water and wastewater engineering design for the services
to the restroom/storage building and consider what is necessary to maintain the existing
irrigation system (to remain) at the natural grass athletic field. Due to the unknown nature of
this scope and Town's needs at this time,we will plan to complete this work as requested on a
Time & Materials (T&M) basis,with an initial allowance incorporated.
Phase 2 Deliverable(s):60% Drawings, 60%Technical Specifications, 60% Design Level EOPCC
(Tabular Format).
Phase 3 —100% Design Development
Task 1 —Site/Civil Design
Woodard &Curran will complete partial 100% design development level documents for use in
advancing the project to construction level documentation and inform an updated construction
cost opinion consistent with the 100% design level. Woodard & Curran will complete the
following services under this task:
— Advance the site plans and details(listed in Phase 2) in AutoCAD (.dwg format)to 100%
level of completion based off comments to be provided by the Town.
Town of Mamaroneck, NY (0214798.01) 5 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields JuneRKQP2430 of 180
— Complete stormwater modeling and design including the preparation of post-
construction stormwater controls (design of stormwater flow attenuation and water
quality treatment infrastructure) as required by New York State regulations, and in
accordance with the NYSDEC SPDES General Permit (GP-0-25-001) for Stormwater
Discharges from Construction Activities. Woodard & Curran will prepare a full
Stormwater Pollution Prevention Plan (SWPPP).
Woodard _ Complete coordination and design of pipe rehabilitation or replacement of existing
& Curran storm sewer mains on-site, investigated in prior phase.
— Woodard & Curran will coordinate the design with the Town's geotechnical
engineering consultant Carlin-Simpson & Associates (CSA). Our efforts will be limited
to meeting with CSA for one videoconference meeting during the 100% design
development phase for final coordination and input during this phase of the project.
— Complete a final earthwork analysis to gain an understanding for volumes associated
with the comparison of the existing ground surface with the proposed finished surface
elevations based on the advanced design development.An earthworks summary table
can be included on the Grading & Drainage Plan for use in future permitting and cost
opinion preparation. Woodard & Curran will analyze one preferred grading
scenario/scheme as part of this scope of work. Additional earthwork analyses can be
completed as an additional service.
— Final coordination with various product suppliers for primary project components
including synthetic turf system, athletic field lighting, scoreboard, bleachers, pre-
engineered restroom/storage building, and incorporate as applicable into the
Drawings and EOPCC documents.
— Prepare 100%design level Engineer's Opinion of Probable Construction Costs(EOPCC)
to inform project budgeting and scoping remaining design development.
— Prepare 100%design level technical specifications that cover the scope of the technical
work (Divisions 01 through 33 as applicable)
Task 2 —Structural Design
Woodard &Curran will provide structural engineering support for the athletic facility upgrades
to design and detail the foundations associated with the scoreboard, foundations associated
with the athletic field ball netting, chain link fence, and the synthetic turf field perimeter
concrete curb. Woodard & Curran will coordinate with the bleacher and pre-engineered
building vendors for preliminary layout and foundations to support those structures. These
structural engineering services will include:
— 100% Design of footings for proposed chain link fence and ball netting;
— 100% Design of scoreboard foundation;
— 100% Design of synthetic turf field perimeter concrete curb;
— Final coordination with the bleacher, lighting, and pre-engineered building vendors for
structural information and details associated with their systems; and
— Prepare 100% construction details to support the work.
Town of Mamaroneck, NY (0214798.01) 6 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields JuneRKQP2431 of 180
Task 3— Electrical Design
Woodard & Curran will provide 100% electrical engineering design and utility service
coordination for the athletic field lighting, parking lot lighting, and the pre-engineered
restroom building.Woodard &Curran assumes that a new electrical service will not be required
at this time. Due to the unknown nature of this scope and Town's needs at this time, we will
Woodard plan to complete this work as requested on a Time & Materials (T&M) basis, with an initial
& Curran allowance incorporated.
Task 4—Water&Wastewater Design
Woodard &Curran will provide 100%water and wastewater engineering design for the services
to the restroom/storage building and consider what is necessary to maintain the existing
irrigation system (to remain) at the natural grass athletic field. Due to the unknown nature of
this scope and Town's needs at this time,we will plan to complete this work as requested on a
Time & Materials (T&M) basis, with an initial allowance incorporated.
Phase 3 Deliverable(s): 100% Drawings, 100% Technical Specifications, 100% Design Level
EOPCC (Tabular Format).
Phase 4— Permitting
Task 1 — Permitting Agency Coordination
Woodard & Curran will coordinate with permitting and regulatory agencies having jurisdiction
over the project at the request and direction of the Town. This task may include jurisdictional
request determination submission to the respective agencies, upon the Town's written request
to do so. Due to the unknown level of effort necessary to complete this Phase of the scope,we
will plan to complete this work as requested on a Time & Materials (T&M) basis,with an initial
allowance incorporated.
Task 2— Permitting Applications Submission
Based on the information learned from Task 1, Woodard & Curran will prepare and submit the
necessary permitting applications required to gain approval for construction of the Town's
desired project scope. Due to the unknown level of effort necessary to complete this Phase of
the scope,we will plan to complete this work as requested on a Time & Materials (T&M) basis,
with an initial allowance incorporated.
Phase 4 Deliverable(s): Correspondence with Permitting Agencies, Permitting Applications
Phase 5 — Bid Documents
Woodard & Curran will prepare the Division 00 front-end contractual specifications and
coordinate with the Town for any final drawing or technical specification modifications, prior to
packaging a final set of bid documents.
Town of Mamaroneck, NY (0214798.01) 7 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields JuneRKQP2432 of 180
Phase 5 Deliverable(s): Final Bid Documents (Drawing Set and Specifications Manual in PDF
format)
Phase 6— Meetings
Woodard & Curran will attend and participate in four project meetings as requested by the
Town. We understand that the Town would like to include one kickoff meeting with the Town
Woodard
Board/Recreation Commission and three design development coordination meetings. We
& Curran assume that these meetings will be held in person, with a videoconference option for those
who need to participate to add value to the project discussion and to help keep relative costs
lower for the Town. Any additional meetings that the Town requests beyond the four included
can be completed on a Time & Materials (T&M) basis.
Phase 6 Deliverable(s): Meeting Minutes (distributed to meeting attendees as PDF via email)
SCHEDULE
Considering the project start date is currently undetermined, we will plan to coordinate a
mutually agreed upon schedule with the Town once the project is authorized. We will be
prepared to advance work immediately upon receiving Notice To Proceed and a signed
proposal from the Town. The work outlined above is anticipated to be completed in
approximately 5 to 8 months of receiving formal written authorization to proceed. Final
schedule will be coordinated with the Town and will be dependent on various conditions and
stakeholders that can be reviewed and considered at that time.
If Woodard & Curran is ideally authorized to complete this design work by July 15, 2025, we
would work to have bid documents prepared to allow for bidding in January/February 2026,
procurement in March/April 2026, and Construction starting in May/June 2026 or anytime
thereafter. This ability to meet this schedule is largely dependent upon the responsiveness of
permitting regulators, and any weather dependent field investigations required by the
geotechnical engineer.
ASSUMPTIONS AND UNDERSTANDINGS
The following assumptions and understandings apply to the scope of work, schedule, and
budget described herein.
— Town to provide as-builts, record drawings, geotechnical reports, and related
background documents that exists for all site utilities, irrigation, photos,
condition/capacity assessments and camera inspection reports, etc. as it relates to
conveying known and available records of existing conditions on, adjacent, and
relevant to the project.
— The base file for the Drawings will be the Existing Conditions Survey prepared by
Geologic Land Surveying around January 2023. The Town will provide Woodard &
Curran with updated survey information and/or information associated with any work
completed on-site since that time that is relevant to completing this project scope. No
new surveying services are included in this scope of work.
Town of Mamaroneck, NY (0214798.01) 8 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields JuneRg,tgg2433 of 180
— Town to provide comments in the form of written bullets and/or illustrative markups
to Woodard & Curran associated with the June 2023 Conceptual Layout Plan
(Attachment 1) prior to Woodard & Curran advancing any revisions to the site plans.
We assume these comments will be provided prior to or immediately after our kickoff
meeting with the Town Board and Recreation Commission. We will seek confirmation
from the Town prior to moving ahead with drawing revisions with the intent to keep
Woodard our effort and costs lower and be more efficient with our execution of this work.
& Curran - No engineering services are included related to the future ice rink (including utilities
needed for the rink), beyond showing its proposed location on any layout plans, if
desired by the Town.
— No irrigation system design is included due to the unknown nature of the existing
conditions and proposed scope of design and construction.
— No geotechnical engineering investigation, design or subconsultants services are
included as part of this proposal and it is expected that the Town will scope and
contract for those services separately with others at this time. We assume that the
geotechnical engineer will provide costs and associated scope recommendations to be
included in the project budget.
— No H&H modeling associated with filling within the 100-year Floodplain or
determination of a No-Net-Rise condition has been included in this scope of work.
— No environmental engineering services associated with materials characterization,
water or soil sampling, or lab analyses or reporting are included in this scope of work.
— The remaining bidding, contractor procurement and construction phase support
services (i.e., construction monitoring, administration, SWPPP inspections, and Owner's
representation)will be provided under separate scope of work.
— Our scope of work does not include any reproduction costs. Deliverables will be
provided in electronic format.
— Our scope does not include any permitting application fees paid to regulatory
agencies.
— Our scope does not include any services not explicitly included in the detailed scope
of work above. A proposal can be provided for any additional services beyond the
scope of tasks included herein at the Town's request.
— Project implementation and adherence to the anticipated schedule is dependent on
the ability of stakeholders to meet and provide feedback in a timely manner, the
responsiveness of external sources (e.g., regulatory agencies, etc.), and other factors
such as weather, which are beyond the control of Woodard & Curran. Woodard &
Curran is committed to moving this project forward, understanding that Town desires
to proceed as soon as possible.
BUDGET
As summarized in the table below,Woodard &Curran proposes to perform the work described
within this proposal based on a mix of Lump Sum (LS) basis and Time& Materials (T&M) basis,
in accordance with the rate schedule presented below. The fees associated with T&M phases
would be adjusted up if necessary,via future contract amendment budget increases to account
Town of Mamaroneck, NY (0214798.01) 9 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields JuneRg,tQP2434 of 180
for the final level of effort/hours invested to complete the required and requested tasks if the
effort extends beyond the current allotment.
The proposed budget for completion of the work described herein is summarized below:
Description of Work Budget
Woodard Phase 1 — Field Visit& Document Review $6,000 (LS)
& Curran Phase 2—60% Design Development $170,000 (MIX)
Task 1 —Site/Civil Design $140,000 (LS)
Task 2—Structural Design $15,000 (LS)
Task 3—Electrical Design (Allowance) $ 10,000 (T&M)
Task 4— Water& Wastewater Design (Allowance) $5,000 (T&M)
Phase 3 — 100% Design Development $75,000 (MIX)
Task 1 —Site/Civil Design $55,000 (LS)
Task 2—Structural Design $10,000 (LS)
Task 3—Electrical Design (Allowance) $5,000 (T&M)
Task 4— Water& Wastewater Design (Allowance) $5,000 (T&M)
Phase 4— Permitting Agency Coordination $20,000 (T&M)
Task 1—Permitting Agency Coordination (Allowance) $5,000 (T&M)
Task 2—Permitting Applications Submission (Allowance) $15,000 (T&M)
Phase 5 - Bid Documents $9,000
Phase 6— Meetings $ 10,000 (LS)
Total Fee $290,000
The T&M work provided in this scope will be completed in accordance with the staff hourly
rates below:
Job Title Rate ($/hr)
Senior Principal/PIC 395
Senior Project Manager 325
Senior Technical Leader 295
Project Manager 285
Town of Mamaroneck, NY (0214798.01) 10 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields JuneRg,tgP2435 of 180
Job Title Rate ($/hr)
Technical Manager 265
Project Engineer 240
Designer 205
Woodard
& Curran Engineer 185
Administrative Support 145
Travel billed at $0.70/mile (mileage rate will change as the federal allowable rate is modified).
Other direct costs billed at cost plus 15%.
Lump sum phases/tasks will be invoiced monthly based upon the percentage of work
completed.We will provide updates on our T&M task budgets and services on a monthly basis
to track our time and budget expended. In the event that we complete these services, and the
total charges are less than the initial total budget, Town may cancel the amount of unused
funds from our contract or re-allocate unused funds to other task orders per Town's discretion.
TERMS AND CONDITIONS
The Scope of Services will be completed in accordance with Woodard & Curran Engineering
and Geological Services P.A. P.C. standard terms and conditions.
CLOSING
We greatly appreciate this opportunity to continue to offer our engineering services. If you
accept this proposal and wish to proceed with the Scope of Services, please sign in the space
indicated below Authorization to Proceed and return a copy for our files. Please feel free to call
me at (914) 246-2931 if you have any questions regarding this proposal or require any further
information.
Sincerely,
Woodard & Curran Engineering and Geological Services P.A. P.C.
Anthony . Catalano, P.E., BCEE Steve Lauria, P.E.
Vice President Senior Project Manager
Town of Mamaroneck, NY (0214798.01) 11 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields JuneR6)02436 of 180
Enclosure(s): Attachment 1: Figure 1 - Conceptual Layout Plan Hommocks Middle School
Athletic Fields, dated June 2023
cc: Robert Wasp, PE, Town Engineer; Thomas Shay, PE (Woodard &Curran)
Woodard
& Curran The parties hereto have executed this Agreement by their duly authorized agents as of the date
indicated below.
AUTHORIZATION TO PROCEED
WOODARD & CURRAN ENGINEERING TOWN OF MAMARONECK, NY
AND GEOLOGICAL SERVICES P.A. P.C.
Signature Date Signature Date
Name (printed) Name (printed)
Title Title
Town of Mamaroneck, NY (0214798.01) 12 W&C Eng &Geo Svcs P.A. P.C.
Engineering Services for Hommocks School Fields JuneR@QP2437 of 180
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# x Town Center
FOUNDED 1661 i 740 West Boston Post Road, Mamaroneck, NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Robert P. Wasp, Town Engineer
Re: Weston & Sampson Design Proposal
Date: May 4, 2026
Attached, please find a memo from Town Engineer, Rob Wasp regarding the Weston & Sampson
design proposal. You may recall the cost is covered by the existing grant for design work.
We understand that there is much yet to be decided on this project, but this work will allow us to
move forward and provide greater information on which to base future decisions. Proceeding with
this work does not preclude any final project decisions.
Action Requested:
Resolved that the Town Board hereby approves the submitted proposal from Weston &
Sampson Architects for planning and design consulting services, as presented, and hereby
authorizes the Town Administrator to execute the proposal and any related documents
necessary to carry out its implementation.
Attachment/s:
Eng Memo Design for Hommocks Pool_05012026 (002)
2026-04-02-Mamaroneck Hommocks Pool Design-v8
Page 139 of 180
Engineering Department TEL:914/381-7835
�=F 4 Town of Mamaroneck FAX:914/381 8473
�° 740 West Boston Post Road
--7 Mamaroneck, NY 10543
INTERDEPARTMENT MEMORANDUM
DATE: May 1, 2026
TO: Meredith Robson, Town Administrator
CC: Tracy Yogman, Town Comptroller
FROM: Robert Wasp, P.E., Town Engineer
SUBJECT: Authorization of Consultant Proposal —Hommocks Pool Complex
Existing Conditions Analysis &Master Plan Development
GENERAL:
The attached proposal from consultant"Weston & Sampson" has been prepared based upon the
Town's intended preliminary design efforts for the Hommocks Pool Complex in 2026. The
Town currently has two separate grant awards from the New York State Dormitory Authority —
State &Municipal Facilities (SAM)program intended for engineering design and future
construction of improvements to the Hommocks Pool. Both grants have obligation milestones;
most notably the completion of design development by the end of the 2026 calendar year. The
Town had previously reviewed qualifications provided by consultants to determine that Weston
& Sampson possessed the best experience and resources to support the Town's redesign for the
Hommocks Pool.
Weston & Sampson's proposal dated April 2, 2026 includes effort limited to Phases A and B at
this time. Completion of a new topographic site survey and geotechnical soil borings are
required to review existing site conditions and serve the master planning phase to follow. Weston
& Sampson will develop several options for reconstruction of the Pool Complex as part of the
master planning phase. These options will be prepared based upon the site's feasibility and be
accompanied by construction cost estimates for review and feedback by the Town. Potential
recommendations from the Town's Recreation Master Plan may also be considered as part of this
phase. It should be noted that completion of the initial fieldwork is necessary to support any
future reconstruction of the pool complex and allows the Town to demonstrate progress towards
its SAM grant obligation. The Town will be able to review the potential improvement options at
its discretion with the benefit of understanding both site feasibility and construction costs.
Design development for the final selected concept will be conducted as part of a future scope
authorization.
The proposal amount of$124,850.00 is within the Town's available 2026 capital project funding
under H7125 and will be fully reimbursed by grant funding. The Engineering Depai intent
recommends that the Town Board authorize execution of Weston & Sampson's proposal to allow
for necessary site investigation work to be completed before the start of the summer pool season.
Please feel free to contact me with any questions.
Page 140 of 180
Weston & Sampson
April 2, 2026
1 tanners Circle,Suite 130,Albany,NY 12205
Tel:518.463.4400
Robert P. Wasp, P.E., C.D.T.
Town Engineer
Town of Mamaroneck
740 West Boston Post Road
Mamaroneck, NY 10543
Re: Town of Mamaroneck Hommocks Outdoor Pool
Proposal for Aquatics + Site Design Services—Analysis&Master Plan
Mamaroneck, New York
Dear Mr. Wasp:
Weston&Sampson PE, LS, LA,Architects, P.C. (Weston&Sampson) is pleased to present our proposal
to the Town of Mamaroneck(Client) for professional services in connection with the Hommocks Outdoor
Pool Project (Project).
Project Understanding
The purpose of the Outdoor Pool Project is to assess and redevelop the existing outdoor pool facility
with a new splash pad, zero entry area, shade canopies, bather preparation facilities, and
mechanical/equipment structure at the existing Hommocks Pool Facility. A full project scope was
prepared in January, 2025, which included the following tasks:
• Phase A— Kickoff Meeting & Existing Conditions Analysis
• Phase B— Master Planning
• Phase C— Public Engagement
• Phase D— Design Documents (Phase I Improvements)
• Phase E—WCDOH Permitting (Phase I Improvements)
• Phase F— Bidding & Construction Phase Services
The Town recently completed a public survey, and is looking to proceed with Phases A and B at this
time. Specific scope of work for remaining phases will be defined during the master planning process.
Based upon your request and our understanding of the Project, Weston & Sampson proposes the
following scope of work:
SCOPE OF SERVICES
Phase A: Kickoff Meeting& Existing Conditions Analysis
A.1 I Kickoff Meeting
At the outset of the project, we propose to conduct a kick-off meeting with the key staff, including the
Parks & Recreation Director, Town Engineer, and key stakeholders to review project goals and
objectives, expectations, options, timelines, scheduling, and solicit any desires regarding program,
features, and equipment for renovations to the outdoor pool facility. In addition, any requirements or
constraints of the project site will be discussed and reviewed. The project team will facilitate monthly
progress meetings with town staff for the duration of the project.
A.2 I Existing Conditions Analysis/Pool Facility Assessment
weston andsampson.com
Page 141 of 180
Page 2
Within this task, the Weston & Sampson team will review existing survey, architecture, aquatic, and
engineering plans for understanding of existing utilities, pipe runs, structures, site features, buildings,
equipment and potential locations of the pool and equipment. A site assessment of the existing pool
facility, existing mechanical/equipment building, and changing rooms/ restroom building will be
completed to understand existing conditions.
Within this phase, the following sub-tasks will be completed:
Site/Topographic Survey
The Weston &Sampson team will prepare topographic/site survey for the project area. The survey shall
include the following items:
• Establish two control points with horizontal and vertical data.
• Field survey to locate existing pool structures, buildings, pavement edges, curbing, trees, above
ground utility structures, light poles, retaining walls.
• Identify& locate above- and below-ground utilities.
• Mapping shall be prepared with a one foot contour interval at a scale of forty feet to the inch and on
the New York State Plan Coordinate System and NAVD (88).
Geotechnical Investigation
The Weston & Sampson team will complete a geotechnical investigation. Up to four (4) borings will be
advanced to bedrock surface or refusal within 10 ft of existing pool footprint. The project engineer will
review field data and assign laboratory tests to understand the engineering properties of various soil
and rock strata. Exact types and number of tests cannot be defined until completion of field work.
Field soil samples will be examined in the laboratory, to determine material characteristics. Based on
the material's texture and plasticity, we will describe and classify soil samples in accordance with the
Unified Soil Classification System (USCS) and provide recommendations for foundations and site
improvements.
Deliverables:
• Meeting Minutes
• Existing Conditions Analysis/ Pool Facility Assessment Memo
• Site/Topographic survey base map.
• Geotechnical Investigation Report
Phase B: Master Planning
Weston & Sampson shall provide master planning and conceptual design services, including the
following tasks:
• Utilizing existing base mapping and aerial photography,the design team will prepare up to three
(3) concepts for the overall pool facility. Each concept will include existing site features and
proposed design recommendations, such as splash pad, zero entry pool, changing room
facility, mechanical/equipment facility, and associated site modifications.
• Develop one (1) order of magnitude budget pricing for each concept.
• Refine preliminary layout plan showing layout of pool, splash pad, deck, landscape areas, and
building modifications.
• Review preliminary layout plan with Town staff to solicit comments in preparation of the public
outreach process. A prioritization strategy will be developed for the preferred master plan
concept.
• Up to three (3) stakeholder meetings will be facilitated as a part of this phase.
westonandsampson.com Weston()Sampson
Page 142 of 180
Page 3
Design concepts will be developed that are compelling and help create a unified theme through material
choices, colors, and interactive spaces. The design concepts will be presented in a series of image
boards and written text with sample treatments that may be illustrated in rendered sketches of key
project elements.
This phase assumes that the results of the community survey completed by the Town will be provided
prior to initiating Phase B - Master Planning. Input from community survey will be utilized to develop
master plan concepts.
Deliverables:
• Master plan concepts, budget estimates and illustrative graphic of preferred alternative
Work Not Included in scope of work:
• Project meetings, public engagement, design documents or phases (multiple construction
phases) beyond those identified above.
• Market, Demographics and Trends Analysis & Community Survey
• Additional studies, utility design, bathhouse/restroom facility renovation/design, hazardous
material investigations or assessments beyond those identified above.
• Electrical, mechanical or sewer system upgrades.
• Procurement of permits required prior to construction.
• Submittal review for previously reviewed submittals (beyond one round).
• Design to address special conditions, such as unsuitable soils, high water table, etc.
• As-built documents or operational documentation as required by review agencies.
• Furniture design and procurement services.
• Commissioning services & post occupancy evaluation.
Information to be provided by Client/Others:
• Signature authorization of this proposal and future subsequent work orders that may be
requested, prior to Weston & Sampson commencing the defined scope of work.
• Reasonable and timely responses so as to not adversely delay the design or construction
phases of this Project.
• Coordination and payment of public notice publications.
Schedule
We are able to begin this work within 12 business days upon receipt of authorization of this proposal via
Client's signature below. It is understood that field work is desired to be completed prior to the pool
opening, expected to be Memorial Day weekend (May 23, 2026). It is assumed that all deliverables will
be completed within fiscal year 2026. Deliverable dates will be communicated to the Client once the
project design schedule has been determined.
Compensation
We propose to perform the above stated services for the lump sum fee breakdown indicated below
including labor and expenses. Invoices will be submitted directly to the Client on a monthly basis.
Phase A Kickoff Meeting & Existing Conditions Analysis $ 69,100.00
Phase B Master Planning $ 54,750.00
Estimated Expenses $ 1,000.00
Total $ 124,850.00
westonandsampson.com Weston®Sampson
Page 143 of 180
Page 4
Weston & Sampson reserves the right to request additional fees should additional effort be requested
by the client or review agencies, that otherwise are not listed above.
(**) Hourly rates for services on as-requested basis. Rates are applicable through December 2026
Principal-in-Charge $275.00 - 305.00
Technical Leader $185.00 - 265.00
Project Manager $185.00 - 215.00
Sr. Landscape Architect/ Engineer/Scientist $165.00 - 185.00
Project Landscape Architect/ Engineer/Inspector $150.00 - 165.00
Aquatic Designer $120.00 - 165.00
Landscape Designer/ Engineering Technician $ 65.00 - 145.00
We appreciate the opportunity to present you with this proposal, and the attached standard terms and
conditions. If this proposal is acceptable, please sign below, keep one copy for your records, and return
a copy to this office. A PDF image of the Client's signature acceptance proposal is acceptable.
Very truly yours,
Weston &Sampson, PE, LS, LA,Architects, P.C.
Daniel Biggs, RLA, ISA
Senior Associate Regional Manager
Accepted by:
Contract/Purchase Order:
Signature Date
westonandsampson.com Weston()Sampson
Page 144 of 180
c
m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Revisions to the 2026 Fee Schedule
Date: May 4, 2026
Please see attached memo from Town Clerk, Allison May, regarding revisions to the Town's fee
schedule. In order to provide clarity and consistency for all those requesting Block Party permits, I
concur with Allison that we should rescind the fee as it has created confusion about what does and
does not qualify as a "Block Party."
Action Requested:
RESOLVED that the Town Board hereby approves the May 4, 2026 update to the A250
Fee Schedule, as presented, effective immediately.
Page 145 of 180
1; 'rn Town of Mamaroneck
Town Clerk, Town Center
oINDED 1661 740 West Boston Post Road,Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
amay@townofmamaroneckNY.org
Date: May 4, 2026
To: Meredith Robson, Town Administrator
From: Allison May, Town Clerk
Subject: Revisions to the 2026 Fee Schedule
General:
Please find attached several proposed updates to the 2026 Fee Schedule for your consideration. The
revisions are highlighted for ease of review.
The Town Clerk recommends removing the $25 Block Party Permit fee to ensure consistency and
fairness, as the Board previously determined not to charge a larger community organization for a
similar event. Eliminating this fee aligns the Town's approach across all neighborhood groups and
promotes equity among both large and small events.
Additionally, the Building Department has proposed two new fees to better reflect staff time and
resource demands:
• $125 for the review of revised or amended plans submitted after permit issuance (comparable
to surrounding municipalities, including Rye at $550, Scarsdale and Larchmont at $150,
Village of Mamaroneck at $150 residential / $350 commercial, and New Rochelle at $95 plus
$120 for re-review); and
• $100 for reinspection of failed or missed inspections (consistent with Scarsdale and New
Rochelle at $100, and Harrison at$50).
These proposed fees are generally in line with, and in many cases lower than, those of neighboring
municipalities and are intended to better align the fee schedule with the actual cost of services.
These changes would take effect immediately upon Town Board approval.
Attachment/s:
A250 Fee Schedule - For Approval May 4 2026 (003)
Page 146 of 180
Chapter A250
2026 Fee Schedule Update
§ A250-1 Enumeration of fees.
The schedule of fees and deposits for services, applications,permits, and licenses is as follows:
Code Section Subject Fee or Deposit
§ 3-5 Board of Architectural Review application $125
§ 3-12 Fee for advertising hearing by Board of $50
Architectural Review
§ 50-3C Alarm system user permit for Business,per $125
calendar year or part thereof
Alarm system user permit for Resident,per $45
calendar year or part thereof
Alarm system user permit for Resident 65+,per $25
calendar year or part thereof
§ 50-4D (1) False alarm penalties,per calendar year:
Second $50
Third and fourth $100
Fifth through 15th $250
Each subsequent occurrence $500
§ 55-6A Mechanical amusement device license fee,
annual:
Per device $60
Per premises $150
§ 58-7A Dog license fee for each neutered male or $25,plus state surcharge of$1
spayed female dog
Dog license fee for each intact male or $30,plus state surcharge of$3
female dog
§ 58-7G Enumeration fee $150
Failure to respond to an enumeration $150
§ 58-8 Redemption of impounded animals:
Fee for impound $15 per day
First impoundment of an animal within same $50
calendar year
Second impoundment of an animal within same $60
calendar year
Any subsequent impoundment of an animal $75
within same calendar year
For Town Board Approval 05/04/2026
Page 147 of 180
Code Section Subject Fee or Deposit
§90-2 Electrical permit: (includes Letter of Completion $150
fee)
§ 95-30A Erosion and sediment control
Filing fees:
Surface water and erosion control permit for a $250
parcel with an existing one- or two-family
dwelling
Surface water and erosion control permit for the $400
construction of a new one- or two-family
dwelling on either a vacant parcel or on a parcel
where more than 50% existing residence is
demolished
Surface water and erosion control permit in all $400
other cases
Fee for applicant-requested modification (no $100
work has commenced)
Fee for applicant-requested modification (work $150
has commenced)
Permit fees:
Surface water and erosion control permit for a $200
parcel with an existing one- or two-family
dwelling
Surface water and erosion control permit for the $300
construction of a new one- or two-family
dwelling on either a vacant parcel or on a parcel
where more than 50% existing residence is
demolished
Surface water and erosion control permit in all $400 and where controls exceed
other cases $5,000 of anticipated costs,then
6% fee additional for all costs in
excess of$5,000. This 6% is not
part of the engineering fees for
site plan approval.
Stonnwater pollution prevention permit $500
Inspection fees:
Fee per inspection for a parcel with a one- or $100
two-family dwelling
For Town Board Approval 05/04/2026
Page 148 of 180
Code Section Subject Fee or Deposit
Fee per inspection all other residential parcels $150
Fee per inspection, non-residential parcels $250
and all other cases
NOTE: If work is commenced prior to the permit
being issued, all fees for the project will be
doubled.
§ 99-8 Application fee for license to film $575
License fee for filming on public property $1,400 per day or any portion
thereof
License fee for filming on private property $1,150 per day or any portion
thereof
§ 106-11 Annual high hazard,public assembly $200
All others every three years $200
Mobile Food Truck Inspection (required $50, valid for one year in Town
only if cooking equipment produces smoke of Mamaroneck
or releases grease-laden vapors)
§ 106-20A Blasting permit application (A bond in the
amount of$100,000 as well as public liability
insurance naming the Town of Mamaroneck as a
coinsured in an aggregate amount of not less than
$2,000,000 is to accompany application.)
Commercial fee $125.00 for first$1000 plus
$25.00 per$1000
Residential fee $125.00 for first $1000 plus
$17.00 per$1000
§ 106-49B Discharge compliance certificate application $150
§ 106-56 Building fees:
Residential (Permit fee due at time of filing. A $150 for first$1,000,plus $17
50%refund for cancelled permits as long as per$1,000 of construction cost
work has not been started.)
Residential permit renewals 50%the original permit fee or
$1,000 whichever is less, for six
(6) months.
Commercial (Permit fee due at time of filing. $200 for first$1,000,plus $25
For Town Board Approval 05/04/2026
Page 149 of 180
Code Section Subject Fee or Deposit
50%refund for cancelled permits as long as per $1,000 of construction cost
work has not been started.)
Commercial permit renewals 50%the original permit fee or
$1,500 whichever is less, for six
(6) months.
Original certificate of occupancy for all permits
unless otherwise noted:
One- and two-family dwellings and related $100
accessory structures
Commercial and all other buildings $100
Temporary Certificate of Occupancy (plus bond $500
as required by Director of Building Code
Enforcement and Land Use Administrator) Note:
Temporary Certificate of Occupancy does not
put a hold on the permit expiration date or the
need to keep the permit active.
Copy of Certificate of Occupancy $0.25
Original Letter of Completion $100
Copy of Letter of Completion $0.25
Mechanical rock removal permit application $250 for first$1,000 plus $35 per
$1,000
To raze any structure:
Residential demolition $150 for first$1,000 plus $17 per
$1,000
Commercial demolition $250 for first$1,000 plus $25 per
$1,000
Revised/Amended plans after permit is issued $125.00
Reinspection fee for failed or missed inspection $100.00
NOTE: If work is started or completed prior to the issuance of a permit(Legalization)—Legalization Permit
Fee cost is Three times the Permit Fee
To move a building: Treat fees the same as for new construction.
§ 110-12B Floodplain Development Permit $100 filing fee,plus up to $1,500
to cover costs
For Town Board Approval 05/04/2026
Page 150 of 180
Code Section Subject Fee or Deposit
§ 114-7A Wetlands Permit application $200
§ 117-6 Garage Sale Permit application $25
§ 154-7A Peddling License, vehicle $500
§ 154-7B Peddler's License, individual $500
§ 158-6 Plumbing fees:
Residential plumbing fee $150 for first$1,000 plus $17 per
$1,000 of plumbing installation
Commercial plumbing fee $150 for first$1,000 plus $25 per
$1,000 of plumbing installation
NOTE: For purposes of fee, gas appliances shall be considered as a plumbing fee.
§ 158-6 Storage tanks -- Removal, installation, or $150 permit fee
abandonment
Gas piping $100
§ 167-8B Photocopies, not to exceed 9 inches by 14 inches $0.25 per page
§ 167-8 Blueprint or plan photocopy $3 per square foot
§ 167-8 Digital topographic/Tax Map in electronic $100 per map page
format
§ 167-8 Building property files in electronic format $30
§ 167-8 Town Code/inserts (no cover) $415
§ 167-8 Zoning pamphlet $25
§ 167-8 Zoning, election, or Town Map $5
§ 175-17 Signs (includes Letter of Completion fee):
For erecting,placing or painting a new sign, $175
altering, reconstructing, enlarging or relocating
an existing sign
Temporary signs as approved by Building $175
Department
Temporary signs as approved by Town Board $200
§ 177-15 Site plan approval application $350,plus $25 for each parking
space required by the Zoning
Ordinance
For Town Board Approval 05/04/2026
Page 151 of 180
Code Section Subject Fee or Deposit
§ 177-15 Engineering fees 6% of the total performance bond
or$2 per linear foot of road
surface,whichever is higher
§ 178-14 Residential site plan approval application $400,plus $25 for each parking
space, greater than (2) spaces, if
required by zoning ordinance
§ 187-5 Highway Permits:
Street opening, installation/replacement of $400
Town sidewalk or curbing, total disturbance
less than 100 square feet.
Street opening, installation/replacement of $400,plus $2 per square foot over
Town sidewalk or curbing, total disturbance 100 square feet
equal to or greater than 100 square feet.
Temporary use of Town right-of-way, $200
equipment/dumpster placement crossing Town
sidewalk or curbing.
New installation of sanitary sewer lateral; or $500
connection to Town drainage structure.
§ 190-22 Subdivision of land:
Up to 2 lots $300, plus $150 for each
additional lot shown on
application
§ 198-Reserved Taxi drivers (Reserved)
§ 198-3 Reserved Taxicab and livery license (Reserved)
§ 198-7B Reserved Replacement of taxicab license or badge (Reserved)
§ 207-6A Tree removal permit application:
1 to 4 trees $75
Each additional tree $15
§ 207-9 Replacement trees not planted $300 per tree
§ 219-44 Lot A Daytime Parking Permit,valid $1,100
January 1 through December 31. No parking is
allowed from 3:00 am to 5:00 am Tuesday
through Thursday.
For Town Board Approval 05/04/2026
Page 152 of 180
Code Section Subject Fee or Deposit
§ 219-44 Non-Resident Lot A Daytime Parking Permit, $1,600
valid January 1 through December 31. No
parking is allowed from 3:00 am to 5:00 am
Tuesday through Thursday.
Lot A Meter Parking Permit, valid $135, plus a meter fee of$.60 per
January 1 through December 31.No parking is hour required Monday through
allowed from 3:00 am to 5:00 am Tuesday Friday between the hours of 5:00
through Thursday. am and 6:00 pm.
Lot A Scooter/Motorcycle parking in designated $175
spaces require no additional fee if used as a
second `vehicle' in conjunction with an existing
parking permit, and an annual fee of$175.00
without an existing parking permit. No parking is
allowed from 3:00 am to 5:00 am Tuesday
through Thursday.
Lot A Single Use Daily Parking Permit,valid $10.00
5:00 am to 6:00 pm Monday through Friday.
Lot B 24-Hour Parking Permit valid January 1 $1,150 per motor vehicle per year
through December 31.
2nd Household Lot B 24-Hour Parking Permit $1,300 per second motor vehicle
valid January 1 through December 31. per year
3rd Household Lot B 24-Hour Parking Permit $1,600 per third motor vehicle
valid January 1 through December 31. per year
Non-Resident Lot B 24-Hour Parking Permit $1,600 per motor vehicle per year
valid January 1 through December 31.
Lot B Area Business Permit valid January 1 $800 per motor vehicle per year
through December 31. Permit holders may park
beginning at 8:00 am and must vacate by 6:00
pm, Monday through Friday.
Lot C Overnight Parking Permit valid January 1 $500 per motor vehicle per year
through December 31. Permit holders may park
beginning at 7:30 pm and must vacate the
following morning by 7:30 am, Monday through
Thursday. Parking is permitted weekends
beginning at 7:30 pm on Friday and ending
Monday at 7:30 am.
Non Resident Lot C Overnight Parking Permit $600 per motor vehicle per year
valid January 1 through December 31. Permit
holders may park beginning at 7:30 pm and must
vacate the following morning by 7:30 am,
For Town Board Approval 05/04/2026
Page 153 of 180
Code Section Subject Fee or Deposit
Monday through Thursday. Parking is permitted
weekends beginning at 7:30 pm on Friday and
ending Monday at 7:30 am.
Permit Cancellation - a refund of the next full $30
month forward from the return of the permit, less
the processing fee, will be provided.
Permit Change—changing a permit to another $20
vehicle by submitting the new registration and
driver's license (for Area Business permit only)
and exchanging the old pass for a new pass.
Replacement of lost or stolen permit(must $20
process Police Report prior).
§ 219-63 Residential parking permits, valid November 1, $30 per motor vehicle per year
2026 through October 31, 2027
Permit change -- must exchange the old pass for $10
a new pass.
Replacement of lost or stolen permit(must $10
process Police Report prior).
§ 240-61A Special permit fees:
Application fee $300
Renewal $150
§ 240-91 Zoning Board of Appeals application
§ 240-91 Area variance, first request $300
§ 240-91 Each additional requested variance $125
§ 240-91 Interpretation, first request $300
§ 240-91 Each additional interpretation request §125
§ 240-91 Use variance $300
§ 240-91 Each additional use request $125
§ 240-91 Zoning variance extension $300
§ 240-91 Fee for advertising hearing by Board of Appeals $50
NA Bowling alley $250
NA Bounced check fee $20
NA Property tax fee (charge to tax service entities $5 per parcel/tax bill
for property tax payments without tax bill)
For Town Board Approval 05/04/2026
Page 154 of 180
Code Section Subject Fee or Deposit
NA Accident report $0.25
per page
NA Complaint report $0.25 per page
NA Auctioning permits,per day $10
NA Auctioneering permit $115
NA Block Party permit,per day $0
NA Certified copies of vital records $10
Genealogical Search Services
Standard search (Three year search) $22
Four to ten year search $42
Eleven to twenty year search $62
Twenty-one to thirty year search $82
Thirty-one to forty year search $102
Forty-one to fifty year search $122
Fifty-one to sixty year search $142
Sixty-one to seventy years search $162
Seventy-one plus years search $182
NA One Day Marriage Officiant Registration $25
NA Residential Property Record File Search (File $300
Review) and Pre-date Letter
Commercial and Multifamily Property Record $500
File Search (File Review) and Pre-date Letter
For Town Board Approval 05/04/2026
Page 155 of 180
c
m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Town of Mamaroneck Animal Welfare Donation Fund
Date: May 4, 2026
Please see attached memo from Town Clerk, Allison May, regarding a new requirement in the NYS
Agriculture and Markets Law. This is specific to this purpose only.
Action Requested:
BE IT RESOLVED, that pursuant to New York State Agriculture and Markets Law
§109, the Town Board hereby establishes a Town of Mamaroneck Animal Welfare
Donation Fund and designates the New Rochelle Humane Society as the current
beneficiary, with all donations to be accumulated and remitted in a single annual
payment;
BE IT FURTHER RESOLVED, that this resolution shall take effect retroactively to April
15,2026.
Page 156 of 180
"v 1; ' Town of Mamaroneck
Town Clerk, Town Center
oINDED 1661 740 West Boston Post Road,Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
amay@townofmamaroneckNY.org
Date: May 4, 2026
To: Meredith Robson, Town Administrator
From: Allison May, Town Clerk
CC: William Maker Jr.Town Attorney
Subject: Town of Mamaroneck Animal Welfare Donation Fund
General:
Through the New York State Town Clerks Association, I recently became aware of amendments to
the New York Agriculture and Markets Law §109, requiring municipalities to offer residents the
option to make voluntary animal shelter contributions at the time of dog licensing.
The proposed resolution will enable the Town Clerk's Office to properly receive, account for, and
annually remit these donations, in accordance with the new requirements. The resolution will
establish a Town Animal Welfare Donation Fund and designate the New Rochelle Humane Society,
our current contracted provider, as the beneficiary.
We will update in the future if the Town's contracted dog control provider changes.
Attachment/s:
NYAGM 109Redline of 2025 Change
Page 157 of 180
NYS Agriculture & Markets Law § 109 —
Redline ( Relevant Sections Only)
Subdivision 1(c)
The application shall state the sex,actual or approximate age,breed,color,and municipal
identification number of the dog, and other identification marks,if any,and the name,
address,telephone number,county and town,city or village of residence of the owner.
The application shall include space where an owner may elect to make a contribution in
support of the pound or shelter managed by the municipality where the owner resides or
any organization which is contracted by such municipality to provide animal shelter
services.
The space for contribution shall be clearly marked and distinct with bold lettering or on a
separate page; to make clear it is a voluntary contribution and not a part of the license fee.
The application shall list the organization in which the contribution will be sent and may list
suggested reasonable contribution amounts with an option for any amount.
Municipalities may also require additional information on such application as deemed
appropriate.
Subdivision 1(d)
The application shall be accompanied by the license fee prescribed by section one hundred
ten of this article,the contribution, if elected by the owner,and a certificate of rabies
vaccination or statement in lieu thereof, as required by subdivision two of this section.
Subdivision 4
Municipalities shall deposit all monies collected from voluntary contributions pursuant to
paragraph (c) of subdivision one of this section into a dedicated fund.
The proceeds of such fund shall be properly accounted for and be given to the organization
listed on the application annually.
In no event shall the funds derived from voluntary contributions replace any existing
funding commitments to such organizations.
Page 158 of 180
61' 47,
m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Consideration to Reschedule a Public Hearing - Garbage District #1
Incinerator Demolition (H8610)
Date: May 4, 2026
Action Requested:
RESOLVED that the Town Board hereby sets a public hearing for the Garbage District
#1 Incinerator Demolition bond for May 20,2026.
Page 159 of 180
u_r "v 1; n Town of Mamaroneck
Town Clerk, Town Center
oINDED 1661 740 West Boston Post Road,Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
amay@townofmamaroneckNY.org
Date: May 4, 2026
To: Meredith Robson, Town Administrator
From: Allison May, Town Clerk
CC: Tracy YogmanTown Comptroller
Subject: Consideration to Reschedule a Public Hearing - Garbage District#1
Incinerator Demolition (H8610)
General:
At their meeting of April 22, 2026, the Town Board scheduled a public hearing for May 4, 2026, for
the Garbage District No. 1 Incinerator Demolition project. The May 4th date did not provide
sufficient lead time to properly meet the statutory notice period, as highlighted on the attached. To
ensure compliance and to keep the project and its associated financing on track, the hearing should be
rescheduled during the meeting on May 4th to May 20, 2026, which aligns with the required notice
timing.
The notice of public hearing I prepared reflected the correct May 20th date, so that combined with the
fact that the Town Board's revised meeting (May 4th) is being held in advance of the actual
publication of the notice, means that the public notice has been properly set to ensure requirements
are met and this will not negatively impact the schedule.
This is therefore a procedural adjustment only and does not impact the substance of the project.
Attachment/s:
F - Call for Public Hearing - GD 1 - Incinerator(Town Share).doc
Page 160 of 180
In the Matter
of ORDER
The Increase and Improvement of the CALLING
Facilities of Garbage District No. 1, in the PUBLIC
Town of Mamaroneck, Westchester County, HEARING
New York
WHEREAS, the Town Board of the Town of Mamaroneck, Westchester County,
New York, has caused to be prepared an estimate of cost, pursuant to Section 202-b of the Town
Law, relating to the increase and improvement of the facilities of Garbage District No. 1, in the
Town of Mamaroneck, Westchester County, New York (the "Garbage District"), being the
Town's share of improvements to a garbage incinerator, including incidental equipment and
expenses in connection therewith, at a maximum estimated cost of$839,000; and
WHEREAS, said capital project has been determined to be an Unlisted Action pursuant
to the regulations of the New York State Department of Environmental Conservation
promulgated pursuant to the State Environmental Quality Review Act ("SEQRA"), the
implementation of which as proposed, it has been determined will not result in any significant
adverse environmental effect; and
WHEREAS, it is now desired to call a public hearing on the question of the increase and
improvement of the facilities of said Garbage District No. 1, in the matter described above, and
to hear all persons interested in the subject thereof, concerning the same, in accordance with the
provisions of Section 202-b of the Town Law; NOW, THEREFORE, IT IS HEREBY
ORDERED, by the Town Board of the Town of Mamaroneck, Westchester County,
New York, as follows:
Section 1. A public hearing will be held in the Town Center, in Mamaroneck ,
New York, in said Town, on May 20, 2026, at 8 o'clock P.M., Prevailing Time, on the question
of the increase and improvement of the facilities of Garbage District No. 1, in the Town of
Mamaroneck, Westchester County, New York, in the manner described in the preambles hereof,
and to hear all persons interested in the subject thereof, concerning the same, and to take such
action thereon as is required or authorized by law.
Section 2. The Town Clerk is hereby authorized and directed to cause a copy of the
Notice of Public Hearing hereinafter provided to be published once in the official newspaper,
and also to cause a copy thereof to be posted on the sign board of the Town, such publication and
posting to be made not less than ten, nor more than twenty, days before the date designated for
the hearing.
Section 3. The notice of public hearing shall be in substantially the form attached
hereto as Exhibit A and hereby made a part hereof.
Section 4. This Order shall take effect immediately.
Page 161 of 180
61' 47,
m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: William Maker Jr., Town Attorney
Richard Polcari, Building Inspector
Re: Proposed Local Law- "Setback Requirements for Air-Conditioning Systems"
Date: May 4, 2026
Enclosed please find a memo from Bill Maker and comments from the Planning Board regarding the
draft local law "Setback Requirements for Air-Conditioning Systems." We are requesting the
following action by the Town Board.
Action Requested:
Resolved that the Town Board hereby sets a public hearing for "Setback Requirements
for Air-Conditioning Systems" for the May 20,2026 Town Board meeting.
Attachment/s:
PLL Setback Requirements for ACs (2026-02-27-Mx to TB and proposed LL)
PB Report& Reco on Proposed Local Law - Central AC Setbacks
Page 162 of 180
o o Town of Mamaroneck
m County of Westchester
*FOUNDED,66,x 740 West Boston Post Road,Mamaroneck,NY 10543-3353
COUNSEL TEL: 914/381-7815
FAX: 914/381-7809
WMakerJr@TownofMamaroneckNY.gov
MEMORANDUM
To: Members of the Town Board
cc: Meredith S. Robson, Town Administrator
Allison May,Town Clerk
Richard Polcari,Building Inspector
From: William Maker,Jr.,Attorney for the Town
Subject: Revision in the setback requirements for central air conditioning units
Date: February 27, 2026
The Building Inspector has opined that the Town's current side and rear yard setback
requirements for central air conditioning systems has become antiquated due to improvements
in technology that have reduced the noise generated by such systems significantly.
I attach a proposed local law that, if adopted, will amend section 240-59 of the Code to
reduce the side and rear yard setback for central air conditioning systems to five feet.
If the Town Board considers this revised law worthy of public discussion, it should refer
it to the Planning Board. for a report as required by Mamaroneck Town Code §240-92B.
NI\
Page 163 of 180
Local Law No. -2026
This local law shall be known as the "Setback Requirements for Air-Conditioning Systems" law.
BE IT ENACTED by the Town Board of the Town of Mamaroneck
Section 1-PurPose:
On December 5, 2001, the Town Board passed Local Law No. 8 of 2001 which added section 240-59
to the Code of the Town of Mamaroneck. That new section regulated the location of central air
conditioning systems by requiring them to comply with the setback requirements of the zoning
districts in which they were placed.
The primary concern at that time was to create distance between neighboring properties to lessen
the impact of the noise created by central air conditioning systems. Twenty-five years later,
technology has evolved to the point that central air conditioning systems no longer generate
significant noise. As a result, the Board of Appeals has granted variances from the setback
requirements on a regular basis.
The Town Board has determined that section 240-59 should be amended due to current
technological advances. In 2025, of the 80 applications for variances heard by that Board in 2025,
23 were for variances from the setback requirements for central air conditioning systems. By doing
so, not only will the Code be modernized but the number of applications to the Board of Appeals
should be reduced.
Section 2-Amendment of a current section of the Mamaroneck Code:
Section 240-59 of the Code of the Town of Mamaroneck hereby is amended by adding the
following new Subsection D.
D. The side and rear yard setbacks requirements for a central air conditioning system shall be
5 feet notwithstanding the side and rear yard setback requirements of the zoning district in
which a central air conditioning system is installed.
Section 3-Severabilityv:
Should any provision of this Local Law be declared invalid or unconstitutional by any court of
competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any
other provisions of this Local Law, which may be implemented without the invalid or
unconstitutional provisions.
Page 164 of 180
Section 4—Effective Date:
This Local Law shall become effective upon its filing with the Secretary of State.
February 20,2026
Page 165 of 180
From: Lisa Hochman
To: Maker Jr.,William;WIlliam Maker;Meredith Robson
Cc: Carol Murray;Jami Sheeky;Aitchison,Elizabeth;Anthony Oliveri;Wasp,Robert;Polcari,Richard; Ralph;
Ira Block;James Carroll; Papazian,Edmund; Ron Mandel
Subject: PB Report&Recommendation on Proposed Local Law-Central Air Conditioning Systems
Date: Tuesday,April 14,2026 7:41:22 PM
PROPOSED LOCAL LAW TO CHANGE SETBACKS FOR A/C UNITS:
This message is in response to the Town Attorney's memo to the Town of Mamaroneck Planning Board
dated March 13,2026 regarding a proposed amendment to Section 240-59 of the Town of Mamaroneck
Zoning Ordinance to set the side and rear yard setbacks for central air conditioning systems to five feet,
notwithstanding the side and rear yard setback requirements of the zoning district in which a central air
conditioning system is installed.
As counsel to and on behalf of the Planning Board,I hereby report that at the April 8,2026 regular
meeting of the Planning Board,of the four members present,the Board unanimously recommended
adoption of the proposed local law for the reasons set forth herein. The Planning Board also expressed
concerns about potential noise impacts, as set forth herein.
The Planning Board concurs in the Building Inspector's opinion,as stated in the Town Attorney's
February 27,2026 memo to the Town Board,that improvements in technology for central air
conditioning systems have significantly reduced the noise generated by such systems. Additionally,the
Planning Board finds it significant that according to the Building Inspector's memo to the Planning
Board dated April 8,2026 over 20% of variance applications to the Town's Zoning Board of Appeals
(ZBA) are for A/C compressors and that the ZBA has approved all of such variances in recent years.
Considering these circumstances,the Planning Board concludes that the proposed local law to reduce
side and rear yard setback requirements for central air conditioning systems is appropriate.
The Planning Board questions whether or to what extent the building permit for installation of air
conditioning systems mandated by Town Code Section-240-59 C would(i)require that the equipment
be state-of-the-art with respect to noise and/or(ii)evaluate whether there is adequate noise
mitigation. When conducting site plan review,the Planning Board typically imposes the following
standard condition:
"Prior to the issuance of a building permit,the Applicant shall demonstrate to the satisfaction of the
Town Engineer,in consultation with the Town Building Inspector,that all proposed exterior HVAC
equipment . . . conform to modern industry standards for sound emission, and that best practices for
sound mitigation have been implemented."
This concludes the Planning Board's report and recommendation.
Page 166 of 180
c
m Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Temporary Sign Authorization—Ferndale Wine and Liquors
Date: May 4, 2026
Attached please find information regarding temporary signs requested by the owner of Ferndale Wine
and Liquors. As per Town Code, authorization by the Town Board is required. While there would not
be time enough to make a Code change at this point to address this request, I would strongly suggest
that this type of permit be handled by the Building Depaitiuent in the future. In my experience, this
type of request is typically handled by Building Department officials and would provide for a more
timely response when that department is reviewing other requests of an individual property owner.
I would recommend making the request of our Town Attorney that the Code be amended to no longer
require Town Board approval for temporary signs.
Action Requested:
RESOLVED, that the Town Board approves the temporary sign request submitted by the
owner of Ferndale Wine and Liquors, as long as it possesses no particular risk to the
public in the opinion of the Building Inspector, and directs the Town Attorney to prepare
a draft amendment to the Town code to reassign authority approval of temporary sign
permits to the Building Department.
Attachment/s:
EMAILS FERNDALE WINE AND LIQUORS
Restrictions in all districts
Page 167 of 180
From: kaijian zhang
Sent: Wednesday, April 29, 2026 11:35 AM
To: Polcari, Richard
Cc: Comito, Gregory;Town Administrator
Subject: Re: Opening Flag Permit Application Ferndale Wine 1330 Boston Post Road
Dear Inspector Richard,
Open illuminated sign had filed under Application# B-26-198, and we had turned off the light of the sign until we
got approval.
Regarding the Flag, We are seeking 15 days permission for the grand opening so customers can see we
are open. Please kindly advise if we need to file an application for this.
Thank you
JOHN
Ferndale Wine and Liquors
On Wed, Apr 29, 2026 at 9:41 AM
From: Polcari, Richard wrote:
Good morning, All signs require a permit.
The flag signs that you have along Boston Post Road and the"Air Dancer" by the building are not permitted by code
without approval by the Town of Mamaroneck's Town Board.
The "OPEN" sign in the window.
Any illuminated signs attached to the window or within five feet(5')of a window requires a Sign Permit through the
Building Department and will require Board of Architectural Review Approval.Additionally, any Internally
illuminated sign will require an area variance through the Town's Zoning Board of appeals
§ 175-7Restrictions in all districts.
No sign or part thereof shall consist of pennants, ribbons, streamers, balloons, spinners or other similar moving,
fluttering or revolving devices, except as part of limited special events,grand openings and holiday season
promotions as approved by the Town Board. No such special event shall exceed a period of 15 days and shall not
be repeated for at least a one-hundred-twenty-day interval thereafter.
Upon receipt of this email remove all signs that do not comply with the Town Code.
Richard B. Polcari, Building Inspector
Town of Mamaroneck
From: BuildingDept
Sent: Tuesday, April 28, 2026 4:05 PM
To: Polcari, Richard
Subject: FW: Opening Flag Permit Application
1
Page 168 of 180
From: kaijian zhang
Sent: Tuesday, April 28, 2026 3:58 PM
To: BuildingDept<BuildingDept@townofmamaronecknv•gov>
Subject: Opening Flag Permit Application
Dear Inspector,
We were told that we need a permit to put an Opening Flag, would you please send me the application
link so we can apply?
Thank you
JOHN
Ferndale Wine and Liquors
2
Page 169 of 180
Town of Mamaroneck,NY
§ 175-7. Restrictions in all districts.
Sign prohibitions and restrictions. The following prohibitions and general restrictions shall apply
in all building zones:
A. Only accessory signs shall be permitted.
B. Billboards shall be prohibited.
C. Roof signs shall be prohibited.
D. No sign or part thereof shall consist of pennants, ribbons, streamers, balloons, spinners or
other similar moving, fluttering or revolving devices, except as part of limited special events,
grand openings and holiday season promotions as approved by the Town Board. No such
special event shall exceed a period of 15 days and shall not be repeated for at least a one-
hundred-twenty-day interval thereafter.
E. No sign shall project above the parapet of a building.
F. No sign shall be erected in such a manner as to obstruct free and clear vision for drivers nor
at any location where,by reason of the position, shape or color, it may interfere with, obstruct
the view of or be confused with any authorized traffic sign, signal or device by making use
of the word "stop," "look," "danger" or any other word, phrase, symbol or character or red,
green or amber illumination or reflection in such a manner as to interfere with, mislead or
confuse traffic.
G. No portable or temporary sign shall be placed on the front face of any building or otherwise
upon any property, improved or unimproved, or public ways adjacent thereto except as
provided in § 175-13 herein.
H. Signs painted directly upon the surface material of a building or other structure are
prohibited.
I. Any permanent sign placed on a building or upon any property containing flags,banners and/
or any material which moves in any way through operation of the wind and/or any
mechanical device is found by this chapter to be objectionable and as a general practice to be
not in character with the community. However, it is recognized that on rare occasions a flag,
banner or other material which can be movable by operation of the wind may be in character
with a particular architectural design. Therefore, the Board of Architectural Review is
empowered to grant special permits for signs of such description, provided that there is a
specific finding by the Board of Architectural Review that the sign is for new construction
and that the particular sign is an integral aspect of the architectural design of the new
construction which enhances such new construction and is in character with the general
surrounding community. Upon such findings, the Board of Architectural Review may grant
a special permit which shall be renewable every two years. Upon application for renewal,the
Board of Architectural Review shall ascertain that the sign in question has been well
maintained and that it continues to be an integral part of the architectural design of the
property and is in character with the surrounding community. This section shall not include
signs containing flags, banners, etc., for special events as set forth in § 175-7D.1
Downloaded from https://ecode360.com/MA0239 on 2026-05-01
Page 170 of 180
Town of Mamaroneck,NY
§ 175-7 § 175-7
1. Editor's Note:Former Subsection J,regarding illuminated signs,which immediately followed this subsection,was repealed 4-4-2007
by L.L.No.5-2007.See now§175-12.
Downloaded from https://ecode360.com/MA0239 on 2026-05-01
Page 171 of 180
Y
0
ul 1 rrl Town of Mamaroneck
in
# x Town Center
FOUNDED 1661 i 740 West Boston Post Road, Mamaroneck, NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: MUFSD Resolutions in Support of NYSDOT Engineering Review of Boston
Post Rd.
Date: May 4, 2026
Action Requested:
RESOLVED, that the Town Board of the Town of Mamaroneck hereby respectfully
requests that NYSDOT Region 8 conduct an engineering and traffic investigation of the
Boston Post Road / U.S. Route 1 corridor in the area of Mamaroneck High School,
Central School, and the Hommocks/Weaver crossing environment to evaluate:
1. whether the posted speed limit should be reduced to 25 miles per hour on all or
part of the corridor;
2. whether existing or potential school-speed-zone treatments should be coordinated,
modified, or extended consistent with applicable law and guidance; and
3. whether related near-term safety improvements should be considered, including
signal-timing review, visibility improvements, crosswalk enhancements, warning
signage, or other corridor-level pedestrian safety measures; and
BE IT FURTHER RESOLVED, that copies of this resolution and the supporting packet
shall be transmitted to NYSDOT Region 8, the appropriate local legislative
representatives, the Town Administrator, and the Mamaroneck Union Free School
District.
Attachment/s:
Resolution for TOM
MUFSD BOE US1 Resolution for May 5, 2026
Page 172 of 180
RESOLUTION OF THE TOWN BOARD OF THE TOWN OF MAMARONECK
REQUESTING THAT THE NEW YORK STATE DEPARTMENT OF
TRANSPORTATION CONDUCT AN ENGINEERING AND TRAFFIC
INVESTIGATION OF BOSTON POST ROAD (U.S. ROUTE 1) TO EVALUATE A 25
MPH SPEED LIMIT AND CORRIDOR-LEVEL SCHOOL SAFETY TREATMENT
WHEREAS, Boston Post Road (U.S. Route 1) is a state-maintained arterial running
through a dense mixed-use area of the Town and Village of Mamaroneck with
sidewalks, signalized intersections, school traffic, pedestrian activity, and direct
connections to multiple school campuses; and
WHEREAS, the corridor connecting Mamaroneck High School, Central School, and
the vicinity of Hommocks Middle School functions as a continuous student travel
environment during school arrival, dismissal, and related after-school periods; and
WHEREAS, the Town of Mamaroneck Local Road Safety Action Plan identifies West
Boston Post Road as a priority safety corridor and reports a documented pattern of
injury crashes, pedestrian and bicyclist involvement, and safety concerns at and near
the Weaver Street intersection; and
WHEREAS, additional corridor information assembled by the Mamaroneck Union
Free School District and Town staff indicates recurring school-related pedestrian
activity, a substantial crash history during school travel periods, and repeated
operational conflicts involving turning movements, lane changes, queuing, and bus-
related compliance concerns; and
WHEREAS, Central School includes frontage and a pedestrian entrance on U.S.
Route 1, and Mamaroneck High School already has an existing school-speed
treatment on the same corridor, creating a reasonable basis for NYSDOT to
evaluate coordinated corridor-level school safety measures in addition to a general
speed-limit review; and
Page 173 of 180
WHEREAS, under Vehicle and Traffic Law §§1620(a), 1180(c), and 1684, NYSDOT
has authority over speed limits and traffic regulations on state-maintained highways
and may evaluate school-related speed management and related traffic-control
measures consistent with the New York State Supplement to the Manual on Uniform
Traffic Control Devices;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of
Mamaroneck hereby respectfully requests that NYSDOT Region 8 conduct an
engineering and traffic investigation of the Boston Post Road / U.S. Route 1 corridor in
the area of Mamaroneck High School, Central School, and the Hommocks/Weaver
crossing environment to evaluate:
1. whether the posted speed limit should be reduced to 25 miles per hour on
all or part of the corridor;
2. whether existing or potential school-speed-zone treatments should be
coordinated, modified, or extended consistent with applicable law and
guidance; and
3. whether related near-term safety improvements should be considered,
including signal-timing review, visibility improvements, crosswalk
enhancements, warning signage, or other corridor-level pedestrian safety
measures; and
BE IT FURTHER RESOLVED, that copies of this resolution and the supporting
packet shall be transmitted to NYSDOT Region 8, the appropriate local
legislative representatives, the Town Administrator, and the Mamaroneck Union
Free School District.
Page 174 of 180
RESOLUTION OF THE BOARD OF EDUCATION OF THE MAMARONECK UNION FREE
SCHOOL DISTRICT SUPPORTING A REQUEST FOR NYSDOT ENGINEERING REVIEW OF
BOSTON POST ROAD (U.S. ROUTE 1) FOR CORRIDOR-LEVEL SCHOOL SAFETY
EVALUATION
WHEREAS, the Board of Education of the Mamaroneck Union Free School District is
committed to promoting the safety and well-being of students, staff, families, and
community members traveling to and from District schools; and
WHEREAS, Boston Post Road (U.S. Route 1) serves as a major transportation corridor
adjacent to and connecting areas serving Mamaroneck High School, Central School, and
the Hommocks Middle School vicinity; and
WHEREAS, students, pedestrians, school buses, bicyclists, crossing guards, and parent
vehicles routinely utilize this corridor during school arrival, dismissal, extracurricular
activities, and related travel periods; and
WHEREAS, the Board of Education recognizes that student travel activity extends beyond
individual school frontage and includes shared pedestrian, bicycle, and transportation
movement throughout the broader corridor; and
WHEREAS, the District has observed recurring traffic congestion, pedestrian exposure,
turning conflicts, school transportation activity, and documented safety concerns along
portions of Boston Post Road / Route 1; and
WHEREAS, available crash history, enforcement trends, corridor observations, and school
travel patterns indicate conditions appropriate for further engineering review; and
WHEREAS, the Town of Mamaroneck is considering a formal request to the New York State
Department of Transportation (NYSDOT) to evaluate corridor-level safety conditions,
including a potential 25 MPH speed limit review and related school safety treatments along
Boston Post Road / Route 1; and
WHEREAS, the Board of Education recognizes that NYSDOT retains jurisdiction over speed
limits and traffic control measures on state-maintained highways, including Route 1;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Education of the Mamaroneck
Union Free School District hereby expresses its support for a formal engineering and traffic
investigation by NYSDOT of the Boston Post Road / U.S. Route 1 corridor in the vicinity of
Mamaroneck High School, Central School, and the Hommocks/Weaver Street area; and
BE IT FURTHER RESOLVED, that the Board of Education supports continued coordination
among the Town of Mamaroneck, NYSDOT, local legislators, and other stakeholders to
evaluate measures intended to improve student, pedestrian, and roadway safety along this
corridor; and
Page 175 of 180
BE IT FURTHER RESOLVED, that the Board of Education authorizes District administration
to provide supporting data, transportation observations, and related materials to assist in
corridor safety evaluation efforts; and
BE IT FURTHER RESOLVED, that a copy of this resolution be transmitted to the Town of
Mamaroneck, NYSDOT Region 8, local legislative representatives, and other relevant
stakeholders.
Page 176 of 180
0
ul 1 rrl Town of Mamaroneck
in
# x Town Center
FOUNDED 1661 i 740 West Boston Post Road, Mamaroneck, NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: 2026 Capital Budget Amendments
Date: May 4, 2026
Attached please find a memo from Tracy Yogman, Town Comptroller, regarding Capital Budget
amendments.
Action Requested:
Resolved that the Town Board hereby authorizes the Comptroller to make the necessary
budget amendments, as presented.
Page 177 of 180
.1.. 73
vt; '- Town of Mamaroneck
Comptroller, Town Center
oINDED 1661 740 West Boston Post Road,Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
tyogman@townofmamaroneckNY.org
Date: May 4, 2026
To: Meredith Robson, Town Administrator
From: Tracy Yogman, Town Comptroller
Subject: 2026 Capital Budget Amendments
General:
In compliance with the Budget Policy, the following 2026 Capital Budget amendments are
recommended for approval:
1. Kensico Stormwater Reservoir Water Mitigation
The Kensico Stormwater Reservoir Water Mitigation project that was included in the WJWW consent
decree will no longer be pursued as the project cost estimate will exceed the amount of the penalty in
the Consent Decree. As such the Town's share of the penalty is $33,684 more than the original
budget. A budget amendment transfer these funds from Fund Balance is recommended below.
Attachment/s:
2026 CAPITAL BUDGET AMENDMENTS - May 4, 2026
Page 178 of 180
2026 CAPITAL BUDGET AMENDMENTS
Increase/
Item# Type :,_dget I. •unt Description (Decrease) Amount
Capital Rind(H Fund)
1 Expense H1399-0400 Kensi co Project Increase 33,684.65
Fevenue H1399-5038 Transfer from Water Fund Increase (33,684.65)
Water Rind(SW Fund)
1 Ievenue SW9900-9950 Transfer to H-Kensi co( H1399) Increase 33,684.65
Ievenue SW9999-5995 Appropriated Fund Balance Increase 33,684.65
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