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HomeMy WebLinkAbout2026_02_04 Town Board Meeting Packet w 11) H FOUNDED 16.61 Town of Mamaroneck Town Board Agenda Wednesday, February 4, 2026 All Work Sessions and Regular Meetings are open to the public. Page 5:00 PM THE TOWN BOARD WORK SESSION The Work Session will convene in Conference Room A located on the Second Floor at the Town Center. WORK SESSION ITEMS 1. Discussion - LISWIC Bylaws & IMA 3 - 15 LISWIC Bylaws & IMA - Pdf 2. Discussion - 2026 Goals & Priorities 3. Request for Executive Session 4. Updates 5. Changes to Regular Meeting Agenda 8:00 PM TOWN BOARD REGULAR MEETING The Town Board meeting will convene in the Courtroom Located on the second floor of the Town Center. This Town Board Meeting will not be aired live. It will be recorded and posted on the LMC website at LMCMedia.org after the meeting. CALL TO ORDER APPOINTMENT OF MEMBER OF THE TOWN BOARD TO FILL A VACANCY 1. Appointment of Member of the Town Board 16 Appointment of Member of the Town Board To Fill A Vacancy - Pdf SUPERVISOR'S REPORT PUBLIC HEARING(S) RESIDENT COMMENTS STAFF COMMENTS/ PRESENTATIONS BOARD OF FIRE COMMISSIONERS 1. Call to Order 2. Fire Claims 17 - 19 Fire Claims - Pdf Page 1 of 32 3. Fire Report 4. Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK 1. Consideration of- LISWIC Bylaws & IMA 20 - 32 LISWIC Bylaws & IMA- Pdf REPORTS OF MINUTES REPORTS OF THE COUNCIL TOWN CLERK'S REPORT TOWN ATTORNEY'S REPORT ADJOURNMENT REGULARLY SCHEDULED MEETING - February 18, 2026 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator's office at 381-7810. Page 2 of 32 c m Town of Mamaroneck Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: LISWIC Bylaws & IMA Date: February 4, 2026 Attached please find the proposed Bylaws and IMA for LISWIC that we mentioned at the last meeting. As we discussed, the group has been asked to raise any major issues, if any, with the documents. Assuming you no major changes based on our prior on our prior conversation, I offer the following resolution: Action Requested: Resolved that the Town Board hereby authorizes Town Supervisor Jaine Elkind Eney to execute the LISWIC IMA, or a substantially similar IMA reflecting non-material changes by the member municipalities. Attachment/s: LISWIC Bylaws January 2026 LISWIC IMA January 2026 Page 3 of 32 LONG ISLAND SOUND WATERSHED INTERMUNICIPAL COUNCIL BYLAWS Adopted by LISWIC on XXXX Finally Effective on xxxx under Article XI, Section 1 -1- Page 4 of 32 LONG ISLAND SOUND WATERSHED INTERMUNICIPAL COUNCIL BYLAWS ARTICLE I. NAME, OBJECTIVES AND GOALS Section 1. The name of this organization shall be known as the Long Island Sound Watershed Intermunicipal Council (hereinafter"LISWIC"). Section 2. The goals and objectives of this organization are hereby incorporated by reference in the separate intermunicipal agreement approved by each of the participating municipalities is found in Appendix A. The objectives of this organization may be modified over time by the membership. ARTICLE II. MEMBERSHIP Section 1. The members of LISWIC are: City of Mount Vernon City of New Rochelle City of Rye City of White Plains Town of Mamaroneck Town of Pelham Town of Rye Town-Village of Harrison Town-Village of Scarsdale Village of Larchmont Village of Mamaroneck Village of Pelham Village of Pelham Manor Village of Port Chester Village of Rye Brook Section 2. Members of LISWIC shall consist of two authorized municipal officials from each municipality, and shall include the chief elected official and the chief -2- Page 5 of 32 administrative officer or their designee(s). Any authorized member must be a current elected or appointed official in their municipality. Section 3. Any Village, Town, or City in Westchester County that drains storm water to the Long Island Sound, or generates sewage that ultimately reaches the Long Island Sound, may become a member of LISWIC by resolution of a majority of the existing members, and payment of the annual dues as provided in Article X. ARTICLE II. COMMITTEES Section 1. The Committees of LISWIC shall consist of an Executive Committee, and such other committees as may be established by the members. The members shall elect the members of the Executive Committee, and the members of all other committees. The Executive Committee shall consist of the officers of LISWIC and no more than two additional members, who shall also be elected from among the members. The term of the members of all committees shall be for one year, excluding the Treasurer. Section 2. The officers of LISWIC shall be a Chair, Vice Chair, Treasurer, and Secretary. The members shall elect the officers from among its numbers at the Annual Meeting, and the term of office shall be one year then beginning. Section 3 The Executive Committee shall conduct the affairs of LISWIC in the interim between meetings of the members and shall perform such other duties as are referred to by the members or by these bylaws. Section 3. Any member of the Executive Committee may be removed for cause upon a 2/3 vote of the members. Any member of the Executive Committee may resign at any time by giving written notice of such resignation to the members. Vacancies shall be filled by the members. Any member of the Executive Committee elected to fill a vacancy caused by resignation, death, or removal shall hold office for the unexpired term of his/her predecessor. Section 4. In addition to the foregoing, any committee established by the members shall possess such powers and perform such duties as the members may designate from time-to-time. -3- Page 6 of 32 Article III. POWERS Section 1. LISWIC shall act through the representative members and the Executive Committee, who shall adopt bylaws providing for the further administration, finance and governance of LISWIC. Section 2. The members may appoint a Coordinator or other paid staff under such terms and conditions as it may approve. The Coordinator shall take instructions from the members or the Executive Committee. The Coordinator shall prepare such reports as are pertinent to the effective operation of LISWIC or which the members may request. Section 3. In furtherance of the Goals as referenced in the Intermunicipal agreement (Appendix A) LISWIC may seek grant funding and approve such agreements and make such purchases as determined by the membership with the funds available within the LISWIC budget. Any additional funds needed beyond the amount available to LISWIC shall be approved by each participating municipal board. Section 4. With the exception of any staff compensation previously approved by the membership, the Executive Committees powers shall include but not be limited to the expenditure of sums of money up to $1,000.00 for any LISWIC purpose or function without the approval of any other committee, officer, or the members. Section 5. With respect to the application for, and receipt of, grants, the members may designate a specific municipal member to act for LISWIC, although any grant application needing LISWIC signatures shall be signed by the LISWIC President. Section 6. LISWIC is organized and operated exclusively for the stated purposes found in the Intermunicipal Agreement(Appendix A), no part of the net earnings of LISWIC shall inure to the benefit of any officer or employee of LISWIC, or to any private individual (except that reasonable compensation may be paid for services rendered to or for LISWIC) and no officer or employee of LISWIC, or any private individual, shall be entitled to share in the distribution of any of LISWIC's assets upon the dissolution of LISWIC. ARTICLE IV. MEETINGS Section 1. The Annual Meeting of LISWIC shall be held in the month of January of each -4- Page 7 of 32 year. At the Annual Meeting,the President shall present the Annual Report of LISWIC. Section 2. Regular meetings shall be held at such times as fixed by the Executive Committee. Section 3. Special meetings may be called any time by the Executive Committee or the Chair, or by petition of six members. Members shall be notified in advance of all special meetings. ARTICLE VI. CONDUCT OF MEETINGS Section 1. Meetings of the members or of the Executive Committee shall be presided over by the Chair, or if unavailable, the Vice Chair. On all questions of parliamentary procedure, the latest edition of"Roberts Rules of Order" shall govern. Section 2. A quorum will be determined based upon the number of municipalities represented at a meeting, not the number of individual representatives in attendance. To constitute a quorum for the conduct of business a majority of the member municipalities must have at least one Representative in attendance. Section 3. On any matters requiring a vote, each member municipality shall be entitled to one vote, subject to the provisions of Article III.. In the event that only one representative member of the municipality is in attendance at the time of a vote, then that person shall be permitted to cast the vote for their municipality.. Section 4. All matters requiring a vote by the municipal members, or the Executive Committee, as the case may be, shall be decided by a majority vote of those municipalities present in any meeting where a quorum has been confirmed. Section 5. The Chair of LISWIC shall develop an agenda for all meetings, shall preside at all meetings and shall perform such other duties as may be directed by resolution of the members. Section 6. The Vice Chair, in the absence of or during the incapacity of the Chair, shall perform the duties of the Chair and shall become Chair upon a vacancy in the office of the Chair. Section 7. The Treasurer shall receive and have the care and custody of all of the funds and -5- Page 8 of 32 securities of LISWIC and shall deposit such funds in the name of LISWIC in a bank or other depository as designated by the members. No funds shall be drawn from the depository except by checks for the same, signed by the Treasurer or in his/her absence the Secretary, and countersigned by either the Chair or the Vice Chair, pursuant to a direction of the members, or the Executive Committee. Section 8. The Treasurer shall keep regular books of accounts showing receipts and expenditures and shall submit at each Annual Meeting a report of all receipts and disbursements during the preceding year, together with the status of all funds of LISWIC and shall submit interim reports during any current year when requested by the Executive Committee. The Treasurer may assign some or all of these responsibilities to a Coordinator, if one is appointed under Article III, such of the aforementioned duties deemed necessary for efficient operation. Section 9. The Secretary shall keep all records of LISWIC,keep the minutes of meetings of the members and the Executive Committee, keep a record of all votes and other proceedings of LISWIC to be kept for such purpose and shall perform all the duties normally incident to this office. The Secretary may assign to the Coordinator, if one is appointed, such of these duties as deemed necessary for efficient operation. Section 10. Officers may be removed from office for cause upon a 2/3 vote of the members. Vacancies arising for any cause, including vacancies due to the creation of a new office in LISWIC, shall be filled at the second regular meeting after such vacancy occurs or is created. Section 11. All officers of LISWIC shall perform such other duties and functions as may from time-to-time be authorized by resolution of the members, or by these Bylaws. ARTICLE X. DUES AND FINANCES Section 1. The Annual dues for each member shall not exceed $1,000.00. Section 2. Dues are payable in January of each year. Section 3. The fiscal year for LISWIC shall be January 1 to December 31. Section 4. Any increase in the maximum Annual dues established in Article X, Section 1, -6- Page 9 of 32 above, shall require an amendment to the Bylaws, in accordance with the procedure set forth below. Section 5. Dues not paid by April 1st of the year invoiced shall be considered delinquent and such municipal membership may be revoked by a vote of the membership. Section 6. Any municipality which does not pay dues by April 1st shall have its vote suspended. Said vote shall be returned upon satisfactory payment of all dues and applicable delinquent payment interest and other penalty charges. ARTICLE XI. ENACTMENT; AMENDMENTS Section 1. These original Bylaws have been provisionally approved by the governing board of each of the participating municipalities. Section 2. Amendments to these Bylaws, whether addition, change, or deletion, shall be made in the following manner: a. Upon a motion duly made by any member, and an affirmative vote of a majority of the members present and voting at a meeting where a quorum has been confirmed, a request to amend the bylaws shall be considered. b. Copies of proposed changes shall be sent to each member, with a notice of date and place of the meeting at which such action is to be taken. Such copies shall be providing in writing at least seven days prior to the meeting. c. An affirmative vote of two-thirds of the members present and voting, at a meeting where a quorum has been confirmed, shall be necessary for the adoption of any additions, changes, or deletions to the Bylaws. ARTICLE XII. DISSOLUTION; WITHDRAWAL Section 1. LISWIC shall be dissolved and its affairs wound up upon a resolution of dissolution by the members following the same procedure as required for -7- Page 10 of 32 amendment of these Bylaws. Section 2. In the event of dissolution, all of the remaining assets and property of LISWIC shall, after necessary expenses thereof, be distributed to another organization exempt under Internal Revenue Code, Section 501 (c)(3) or corresponding provisions of the Federal tax laws, or in equal amounts to members to be used for a public purpose, as determined by the members. Section 3. Any member may withdraw by giving notice 60 days. -s- Page 11 of 32 LONG ISLAND SOUND WATERSHED INTERMUNICIPAL COUNCIL Intermunicipal Agreement This agreement, signed on January ----is between the Cities of Mount Vernon, New Rochelle, Rye and White Plains, the Towns of Mamaroneck, Pelham, and Rye, the Town-Village(s) of Harrison and Scarsdale, the Villages of Larchmont, Mamaroneck, Pelham, Pelham Manor, Port Chester and Rye Brook which have jurisdiction over the watershed of Long Island Sound in Westchester County, New York. WHEREAS: The General Municipal Law§ 239-n authorizes cities, towns and villages in New York to create intergovernmental relations councils to conduct surveys and research, provide for the distribution of information, cooperate with county, state and federal agencies, conduct local and intercommunity planning, and provide a forum for local governments to explore and develop areas for municipal cooperative activities as further authorized under Article 5-G of the General Municipal Law; WHEREAS: The cooperating municipalities share the goal of a cleaner Long Island Sound and the responsibilities and benefits of protecting the watershed of Long Island Sound; WHEREAS: The cooperating municipalities share a number of common goals including flood mitigation, stormwater management, shoreline protection, wetland & natural environment protections, water quality, and resilience. WHEREAS: The cooperating municipalities share the objective of establishing mechanisms and strategies for: a. the sharing of information regarding development projects with intermunicipal impacts; b. the education of citizens and residents, including flood warning, emergency preparedness, and watershed protection programs; c. the education of land use board members on watershed and resilience protection; d. the coordination and implementation of regional mitigation projects and studies; e. the advocacy for priorities at county, state, and federal levels; and f. the sharing of best practices; WHEREAS: The cooperating municipalities wish to explore mutually beneficial ways of: a. securing and sharing private, federal, state, and county agency funding; b. coordinating efforts with federal, state, and county agencies and authorities and adjacent jurisdictions to assure that activities in the watershed are compatible with the plans and programs of the cooperating municipalities; 1 Page 12 of 32 c. Joint purchasing and the sharing of resources and equipment. NOW, THEREFORE BE IT RESOLVED: THAT: The municipalities named herein have joined together to form the "Long Island Sound Watershed Intermunicipal Council" (LISWIC) to advise and inform its members on methods to accomplish the interests and objectives contained above; THAT: The Council shall be comprised of two representatives from each municipality and shall adopt by-laws providing for the further administration, finance and governance of the Council, to be approved by each municipality; THAT: The Council shall recommend specific ways in which the cooperating municipalities can accomplish their mutual objectives and interests. IN WITNESS WHEREOF, the designated municipal official of each of the cooperating municipalities has affixed their signature by the authority vested in them by the annexed copy of the resolution of their governing bodies authorizing their signature. By: [Signature] [Print Name of Authorized Representative] [Title] For: City of Mount Vernon Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: City of New Rochelle Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: City of Rye Date: By: [Signature] [Print Name of Authorized Representative] [Title] 2 Page 13 of 32 For: Town of Mamaroneck Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Town of Pelham Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Town of Rye Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Town/Village of Harrison Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Village of Larchmont Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Village of Mamaroneck Date: By: [Signature] [Print Name of Authorized Representative] 3 Page 14 of 32 [Title] For: Village of Pelham Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Village of Pelham Manor Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Village of Port Chester Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Village of Rye Brook Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Village of Scarsdale Date: 4 Page 15 of 32 0 ul 1 rrl Town of Mamaroneck in # x Town Center FOUNDED 1661 i 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Appointment of Member Of The Town Board To Fill A Vacancy Date: February 4, 2026 Action Requested: RESOLVED, that the Town Board of the Town of Mamaroneck hereby appoints residing at as a member of the Town Board, upon taking the constitutional oath of office and such other oath as may be required by law administered by an officer authorized by law to administer oaths in Westchester County, to serve until the next biennial town election and until a successor is elected and qualified. Page 16 of 32 61' 47, m Town of Mamaroneck Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: Fire Claims Date: February 4, 2026 Action Requested: Resolved that the Board of Fire Commissioners hereby approves the attached list of fire claims. Page 17 of 32 u_rt1;' 'rn Town of Mamaroneck Comptroller, Town Center oINDED 1661 740 West Boston Post Road,Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 tyogman@townofmamaroneckNY.org Date: February 4, 2026 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: Fire Claims General: Attached is the list of fire claims for approval. Attachment/s: FIRE CLAIMS -2-4-26 Page 18 of 32 TOWN OF MAMARONECK FROM: TRACY YOGMAN-TOWN COMPTROLLER RE: Fire Claims Date February 4,2026 The following Town of Mamaroneck Fire Department claims have been certified by Chief Alex Rapp and submitted to the Comptroller's Office for payment: VENDOR DESCRIPTION AMOUNT Monthly Elevator Maintenance Charges for 205 Weaver Street 3/25-1/26 Champion Elevator $ 2,394.18 Frank Nask Septi Tank Service Inc. Pump&Wash 2 Grease Traps $ 725.00 Glatfelter Losap Life Insurance 2026 $ 5,708.36 Interstate Diagnostics Inc. Fit For Duty Exams $ 800.00 Optimum(Cablevision) TV Service 1/23-2/22/26 TMFH $ 279.07 Total $ 9,906.61 Page 19 of 32 c m Town of Mamaroneck Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: LISWIC Bylaws & IMA Date: February 4, 2026 Attached please find the proposed Bylaws and IMA for LISWIC that we mentioned at the last meeting. As we discussed, the group has been asked to raise any major issues, if any, with the documents. Assuming you no major changes based on our prior on our prior conversation, I offer the following resolution: Action Requested: Resolved that the Town Board hereby authorizes Town Supervisor Jaine Elkind Eney to execute the LISWIC IMA, or a substantially similar IMA reflecting non-material changes by the member municipalities. Attachment/s: LISWIC Bylaws January 2026 LISWIC IMA January 2026 Page 20 of 32 LONG ISLAND SOUND WATERSHED INTERMUNICIPAL COUNCIL BYLAWS Adopted by LISWIC on XXXX Finally Effective on xxxx under Article XI, Section 1 -1- Page 21 of 32 LONG ISLAND SOUND WATERSHED INTERMUNICIPAL COUNCIL BYLAWS ARTICLE I. NAME, OBJECTIVES AND GOALS Section 1. The name of this organization shall be known as the Long Island Sound Watershed Intermunicipal Council (hereinafter"LISWIC"). Section 2. The goals and objectives of this organization are hereby incorporated by reference in the separate intermunicipal agreement approved by each of the participating municipalities is found in Appendix A. The objectives of this organization may be modified over time by the membership. ARTICLE II. MEMBERSHIP Section 1. The members of LISWIC are: City of Mount Vernon City of New Rochelle City of Rye City of White Plains Town of Mamaroneck Town of Pelham Town of Rye Town-Village of Harrison Town-Village of Scarsdale Village of Larchmont Village of Mamaroneck Village of Pelham Village of Pelham Manor Village of Port Chester Village of Rye Brook Section 2. Members of LISWIC shall consist of two authorized municipal officials from each municipality, and shall include the chief elected official and the chief -2- Page 22 of 32 administrative officer or their designee(s). Any authorized member must be a current elected or appointed official in their municipality. Section 3. Any Village, Town, or City in Westchester County that drains storm water to the Long Island Sound, or generates sewage that ultimately reaches the Long Island Sound, may become a member of LISWIC by resolution of a majority of the existing members, and payment of the annual dues as provided in Article X. ARTICLE II. COMMITTEES Section 1. The Committees of LISWIC shall consist of an Executive Committee, and such other committees as may be established by the members. The members shall elect the members of the Executive Committee, and the members of all other committees. The Executive Committee shall consist of the officers of LISWIC and no more than two additional members, who shall also be elected from among the members. The term of the members of all committees shall be for one year, excluding the Treasurer. Section 2. The officers of LISWIC shall be a Chair, Vice Chair, Treasurer, and Secretary. The members shall elect the officers from among its numbers at the Annual Meeting, and the term of office shall be one year then beginning. Section 3 The Executive Committee shall conduct the affairs of LISWIC in the interim between meetings of the members and shall perform such other duties as are referred to by the members or by these bylaws. Section 3. Any member of the Executive Committee may be removed for cause upon a 2/3 vote of the members. Any member of the Executive Committee may resign at any time by giving written notice of such resignation to the members. Vacancies shall be filled by the members. Any member of the Executive Committee elected to fill a vacancy caused by resignation, death, or removal shall hold office for the unexpired term of his/her predecessor. Section 4. In addition to the foregoing, any committee established by the members shall possess such powers and perform such duties as the members may designate from time-to-time. -3- Page 23 of 32 Article III. POWERS Section 1. LISWIC shall act through the representative members and the Executive Committee, who shall adopt bylaws providing for the further administration, finance and governance of LISWIC. Section 2. The members may appoint a Coordinator or other paid staff under such terms and conditions as it may approve. The Coordinator shall take instructions from the members or the Executive Committee. The Coordinator shall prepare such reports as are pertinent to the effective operation of LISWIC or which the members may request. Section 3. In furtherance of the Goals as referenced in the Intermunicipal agreement (Appendix A) LISWIC may seek grant funding and approve such agreements and make such purchases as determined by the membership with the funds available within the LISWIC budget. Any additional funds needed beyond the amount available to LISWIC shall be approved by each participating municipal board. Section 4. With the exception of any staff compensation previously approved by the membership, the Executive Committees powers shall include but not be limited to the expenditure of sums of money up to $1,000.00 for any LISWIC purpose or function without the approval of any other committee, officer, or the members. Section 5. With respect to the application for, and receipt of, grants, the members may designate a specific municipal member to act for LISWIC, although any grant application needing LISWIC signatures shall be signed by the LISWIC President. Section 6. LISWIC is organized and operated exclusively for the stated purposes found in the Intermunicipal Agreement(Appendix A), no part of the net earnings of LISWIC shall inure to the benefit of any officer or employee of LISWIC, or to any private individual (except that reasonable compensation may be paid for services rendered to or for LISWIC) and no officer or employee of LISWIC, or any private individual, shall be entitled to share in the distribution of any of LISWIC's assets upon the dissolution of LISWIC. ARTICLE IV. MEETINGS Section 1. The Annual Meeting of LISWIC shall be held in the month of January of each -4- Page 24 of 32 year. At the Annual Meeting,the President shall present the Annual Report of LISWIC. Section 2. Regular meetings shall be held at such times as fixed by the Executive Committee. Section 3. Special meetings may be called any time by the Executive Committee or the Chair, or by petition of six members. Members shall be notified in advance of all special meetings. ARTICLE VI. CONDUCT OF MEETINGS Section 1. Meetings of the members or of the Executive Committee shall be presided over by the Chair, or if unavailable, the Vice Chair. On all questions of parliamentary procedure, the latest edition of"Roberts Rules of Order" shall govern. Section 2. A quorum will be determined based upon the number of municipalities represented at a meeting, not the number of individual representatives in attendance. To constitute a quorum for the conduct of business a majority of the member municipalities must have at least one Representative in attendance. Section 3. On any matters requiring a vote, each member municipality shall be entitled to one vote, subject to the provisions of Article III.. In the event that only one representative member of the municipality is in attendance at the time of a vote, then that person shall be permitted to cast the vote for their municipality.. Section 4. All matters requiring a vote by the municipal members, or the Executive Committee, as the case may be, shall be decided by a majority vote of those municipalities present in any meeting where a quorum has been confirmed. Section 5. The Chair of LISWIC shall develop an agenda for all meetings, shall preside at all meetings and shall perform such other duties as may be directed by resolution of the members. Section 6. The Vice Chair, in the absence of or during the incapacity of the Chair, shall perform the duties of the Chair and shall become Chair upon a vacancy in the office of the Chair. Section 7. The Treasurer shall receive and have the care and custody of all of the funds and -5- Page 25 of 32 securities of LISWIC and shall deposit such funds in the name of LISWIC in a bank or other depository as designated by the members. No funds shall be drawn from the depository except by checks for the same, signed by the Treasurer or in his/her absence the Secretary, and countersigned by either the Chair or the Vice Chair, pursuant to a direction of the members, or the Executive Committee. Section 8. The Treasurer shall keep regular books of accounts showing receipts and expenditures and shall submit at each Annual Meeting a report of all receipts and disbursements during the preceding year, together with the status of all funds of LISWIC and shall submit interim reports during any current year when requested by the Executive Committee. The Treasurer may assign some or all of these responsibilities to a Coordinator, if one is appointed under Article III, such of the aforementioned duties deemed necessary for efficient operation. Section 9. The Secretary shall keep all records of LISWIC,keep the minutes of meetings of the members and the Executive Committee, keep a record of all votes and other proceedings of LISWIC to be kept for such purpose and shall perform all the duties normally incident to this office. The Secretary may assign to the Coordinator, if one is appointed, such of these duties as deemed necessary for efficient operation. Section 10. Officers may be removed from office for cause upon a 2/3 vote of the members. Vacancies arising for any cause, including vacancies due to the creation of a new office in LISWIC, shall be filled at the second regular meeting after such vacancy occurs or is created. Section 11. All officers of LISWIC shall perform such other duties and functions as may from time-to-time be authorized by resolution of the members, or by these Bylaws. ARTICLE X. DUES AND FINANCES Section 1. The Annual dues for each member shall not exceed $1,000.00. Section 2. Dues are payable in January of each year. Section 3. The fiscal year for LISWIC shall be January 1 to December 31. Section 4. Any increase in the maximum Annual dues established in Article X, Section 1, -6- Page 26 of 32 above, shall require an amendment to the Bylaws, in accordance with the procedure set forth below. Section 5. Dues not paid by April 1st of the year invoiced shall be considered delinquent and such municipal membership may be revoked by a vote of the membership. Section 6. Any municipality which does not pay dues by April 1st shall have its vote suspended. Said vote shall be returned upon satisfactory payment of all dues and applicable delinquent payment interest and other penalty charges. ARTICLE XI. ENACTMENT; AMENDMENTS Section 1. These original Bylaws have been provisionally approved by the governing board of each of the participating municipalities. Section 2. Amendments to these Bylaws, whether addition, change, or deletion, shall be made in the following manner: a. Upon a motion duly made by any member, and an affirmative vote of a majority of the members present and voting at a meeting where a quorum has been confirmed, a request to amend the bylaws shall be considered. b. Copies of proposed changes shall be sent to each member, with a notice of date and place of the meeting at which such action is to be taken. Such copies shall be providing in writing at least seven days prior to the meeting. c. An affirmative vote of two-thirds of the members present and voting, at a meeting where a quorum has been confirmed, shall be necessary for the adoption of any additions, changes, or deletions to the Bylaws. ARTICLE XII. DISSOLUTION; WITHDRAWAL Section 1. LISWIC shall be dissolved and its affairs wound up upon a resolution of dissolution by the members following the same procedure as required for -7- Page 27 of 32 amendment of these Bylaws. Section 2. In the event of dissolution, all of the remaining assets and property of LISWIC shall, after necessary expenses thereof, be distributed to another organization exempt under Internal Revenue Code, Section 501 (c)(3) or corresponding provisions of the Federal tax laws, or in equal amounts to members to be used for a public purpose, as determined by the members. Section 3. Any member may withdraw by giving notice 60 days. -s- Page 28 of 32 LONG ISLAND SOUND WATERSHED INTERMUNICIPAL COUNCIL Intermunicipal Agreement This agreement, signed on January ----is between the Cities of Mount Vernon, New Rochelle, Rye and White Plains, the Towns of Mamaroneck, Pelham, and Rye, the Town-Village(s) of Harrison and Scarsdale, the Villages of Larchmont, Mamaroneck, Pelham, Pelham Manor, Port Chester and Rye Brook which have jurisdiction over the watershed of Long Island Sound in Westchester County, New York. WHEREAS: The General Municipal Law§ 239-n authorizes cities, towns and villages in New York to create intergovernmental relations councils to conduct surveys and research, provide for the distribution of information, cooperate with county, state and federal agencies, conduct local and intercommunity planning, and provide a forum for local governments to explore and develop areas for municipal cooperative activities as further authorized under Article 5-G of the General Municipal Law; WHEREAS: The cooperating municipalities share the goal of a cleaner Long Island Sound and the responsibilities and benefits of protecting the watershed of Long Island Sound; WHEREAS: The cooperating municipalities share a number of common goals including flood mitigation, stormwater management, shoreline protection, wetland & natural environment protections, water quality, and resilience. WHEREAS: The cooperating municipalities share the objective of establishing mechanisms and strategies for: a. the sharing of information regarding development projects with intermunicipal impacts; b. the education of citizens and residents, including flood warning, emergency preparedness, and watershed protection programs; c. the education of land use board members on watershed and resilience protection; d. the coordination and implementation of regional mitigation projects and studies; e. the advocacy for priorities at county, state, and federal levels; and f. the sharing of best practices; WHEREAS: The cooperating municipalities wish to explore mutually beneficial ways of: a. securing and sharing private, federal, state, and county agency funding; b. coordinating efforts with federal, state, and county agencies and authorities and adjacent jurisdictions to assure that activities in the watershed are compatible with the plans and programs of the cooperating municipalities; 1 Page 29 of 32 c. Joint purchasing and the sharing of resources and equipment. NOW, THEREFORE BE IT RESOLVED: THAT: The municipalities named herein have joined together to form the "Long Island Sound Watershed Intermunicipal Council" (LISWIC) to advise and inform its members on methods to accomplish the interests and objectives contained above; THAT: The Council shall be comprised of two representatives from each municipality and shall adopt by-laws providing for the further administration, finance and governance of the Council, to be approved by each municipality; THAT: The Council shall recommend specific ways in which the cooperating municipalities can accomplish their mutual objectives and interests. IN WITNESS WHEREOF, the designated municipal official of each of the cooperating municipalities has affixed their signature by the authority vested in them by the annexed copy of the resolution of their governing bodies authorizing their signature. By: [Signature] [Print Name of Authorized Representative] [Title] For: City of Mount Vernon Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: City of New Rochelle Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: City of Rye Date: By: [Signature] [Print Name of Authorized Representative] [Title] 2 Page 30 of 32 For: Town of Mamaroneck Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Town of Pelham Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Town of Rye Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Town/Village of Harrison Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Village of Larchmont Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Village of Mamaroneck Date: By: [Signature] [Print Name of Authorized Representative] 3 Page 31 of 32 [Title] For: Village of Pelham Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Village of Pelham Manor Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Village of Port Chester Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Village of Rye Brook Date: By: [Signature] [Print Name of Authorized Representative] [Title] For: Village of Scarsdale Date: 4 Page 32 of 32