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HomeMy WebLinkAbout2025_06_04 Town Board Meeting Packet t I H • FOUNDED 1661 Town of Mamaroneck Town Board Agenda Wednesday, June 4, 2025 All Work Sessions and Regular Meetings are open to the public. Page 5:00 PM THE TOWN BOARD WORK SESSION The Work Session will convene in Conference Room A located on the Second Floor at the Town Center. WORK SESSION ITEMS 1. Discussion - "Regulation of Solar Energy" Law 4 - 50 "Regulation of Solar Energy" Law- Pdf 2. Discussion - Extension of Temporary Parking Permits 51 - 52 Extension of Temporary Parking Permits - Pdf 3. Discussion - Proposed Changes to Town Parking Code 53 - 60 Proposed Changes to Town Parking Code- Pdf 2025-5-23 LL-create new parking permits 4. Award of Bid TA-25-04 - Weaver Street Sidewalk Extension PIN 8761.32 61 - 66 Award of Bid TA-25-04 - Weaver Street Sidewalk Extension PIN 8761.32 - Pdf 5. Award of Bid TA-25-06 - "Virtual Reality Law Enforcement Training System" 67 - 117 Award of Bid TA-25-06 - "Virtual Reality Law Enforcement Training System" - Pdf 6. Discussion -Award of Bid TA-25-07— Reconstruction of Municipal Sidewalks & 118 - 123 Curbing Recommendation of Contract Authorization TA-25-07 — Reconstruction of Municipal Sidewalks & Curbing - Pdf 7. Discussion -Award of Bid TA-25-10— Resurfacing of Various Roads 124 - 127 Award of Bid TA-25-10 — Resurfacing of Various Roads - Pdf 8. Discussion - 2025 Capital Budget Amendments 128 - 130 2025 Capital Budget Amendments - Pdf 9. Discussion - July &August Town Board Meeting Schedule 10. Request for Executive Session 11. Updates 12. Changes to Regular Meeting Agenda CALL TO ORDER Page 1 of 208 SUPERVISOR'S REPORT PUBLIC HEARING(S) 1. Public Hearing - Proposed Local Law "Extension of No Parking Zone 131 - 133 Along Burton Rd" 2025-06-04 Public Hearing - Extension of No Parking Zone along Burton Road 2025-4-25- Local Law add 60 feet of no pkg Burton RESIDENT COMMENTS STAFF COMMENTS/ PRESENTATIONS BOARD OF FIRE COMMISSIONERS 1. Call to Order 2. Fire Claims 6-4-25 134 - 136 Fire Claims 6-4-25 - Pdf 3. Fire Report 4. Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK 1. Consideration of- Extension of Temporary Parking Permits 137 - 138 Extension of Temporary Parking Permits - Pdf 2. Consideration of-Award of Bid TA-25-04 - Weaver Street Sidewalk Extension 139 - 144 PIN 8761.32 Award of Bid TA-25-04 - Weaver Street Sidewalk Extension PIN 8761.32 - Pdf 3. Consideration of- Bid Award TA-25-06 - "Virtual Reality Law Enforcement 145 - 195 Training System" Award of Bid TA-25-06 - "Virtual Reality Law Enforcement Training System" - Pdf 4. Consideration of- Bid Award TA-25-07- Reconstruction of Municipal Sidewalks 196 - 201 & Curbing Recommendation of Contract Authorization TA-25-07 — Reconstruction of Municipal Sidewalks & Curbing - Pdf 5. Consideration of- Bid Award TA-25-10— Resurfacing of Various Roads 202 - 205 Award of Bid TA-25-10 — Resurfacing of Various Roads - Pdf 6. Consideration of- 2025 Capital Budget Amendments 206 - 208 2025 Capital Budget Amendments - Pdf 7. Consideration of Approval - Agreement A 8. Consideration of Approval - Agreement B REPORTS OF MINUTES REPORTS OF THE COUNCIL TOWN CLERK'S REPORT TOWN ATTORNEY'S REPORT ADJOURNMENT Page 2 of 208 REGULARLY SCHEDULED MEETING -June 18, 2025 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator's office at 381-7810. Page 3 of 208 47 1 i r Town of Mamaroneck Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: William Maker Jr., Town Attorney Re: "Regulation of Solar Energy" Law Date: June 4, 2025 Attached are suggested amendments to the "Regulation of Solar Energy" law, as proposed by Town Attorney, William Maker Jr. While the ordinance is already in effect, these recommendations reflect input received during the pre- adoption process from the Planning Board, the Coastal Zone Management Commission, and Ralph Engel. Should the Town Board consider the proposed amendments worthy of public discussion, it may set a public hearing at the June 18th Town Board meeting. Action Requested: For discussion purposes, only, at this time. Attachment/s: 2025-5-30-Mx-TB w proposed solar energy law amendments LL-2-2025 Solar Energy 2025-3-14-Wesx Code notice Planning Board report Engel comments (2) 2025-4-01-Coastal Zone comments 2025-4-02-Bldg Insp resp to CZMC Page 4 of 208 s'=o �9, 0 o Town of Mamaroneck m County of Westchester •FOUNDED 1G61 • 740 West Boston Post Road, Mamaroneck,NY 10543-3353 COUNSEL TEL: 914/381-7815 FAX: 914/ 381-7809 WMakerJr@TownofMamaroneckNY.org MEMORANDUM To: Members of the Town Board cc: Meredith S. Robson, Town Administrator From: William Maker,Jr.,Attorney for the Town Subject: Amendment to the Solar Energy law Date: May 30, 2025 I attach a red-lined version of the local law adopted by the Town Board annotated with proposed amendments that have been made after considering comments from the Planning Board, Ralph Engel and the Building Inspector. Unlike the current local law which, in part, amended portions of the Town's zoning ordinance,the attached proposal does not. The proposed changes lie only within the Solar Energy law --- Chapter 181 of the Code. Hence there is no requirement that the proposed law, when finalized, be referred to the Planning Board for a report pursuant to Code § 240-92 B. or that notification be sent to the Westchester County Planning Board or neighboring municipalities pursuant to Westchester County Administrative Code §§ 277.61 or 277.71 if the Town Board decides to set a public hearing to consider this law. If the Town Board considers this proposed law worthy of public discussion, it may set a public hearing at its June 18th meeting or at any meeting thereafter. After the hearing is closed, decide whether to enact it. 41 Page 5 of 208 Local Law No. -2025 This local law shall be known as the"Amendment of the Regulation of Solar Energy" law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1—Purpose: By Local Law No. 2-2025, the Town Board adopted a local law regulating solar energy systems in the unincorporated area of the Town of Mamaroneck. Comments about the text of the law have sparked the need to make certain changes. In addition, certain corrections in grammar and in technical areas are being made. The Town wishes to- nc .. n . • Section 2-Amendment deption-of a new Chapter of the Code of the Town of Mamaroneck: The-Cha 1.81. of the Code of the Town of Mamaroneck hereby is amended to read by creating a new chapter that provides as follows: Chapter 181 Solar Energy § 181-1 Authority. This local law is adopted pursuant to sections 261-263 of the Town Law and section 20 of the Municipal Home Rule Law of the State of New York, which authorize the Town to adopt zoning provisions that advance and protect the health, safety and welfare of the community, and, in accordance with the Town law of the State of New York, to make provision, so far as conditions may permit, for the accommodation of solar energy systems (defined below) and equipment and access to sunlight necessary therefor. § 181-2 Purpose. This chapter is adopted for two purposes. First, to advance and protect the public health, safety, and welfare of the Town by creating regulations for the installation and use of solar energy generating systems and equipment, with the following objectives: 1. To take advantage of sunlight, a safe, abundant, renewable and non-polluting energy resource, Page 6 of 208 2. To decrease the cost of electricity to the owners of residential and commercial properties, including single-family houses, 3. To increase employment and business development in the Town, to the extent reasonably practical,by furthering the installation of solar energy systems, 4. To mitigate the impacts of solar energy systems on environmental resources such as trees, wetlands, wildlife, and other protected resources, and 5. To create synergy between the use of solar energy and other goals of the Town's Comprehensive Plan adopted on May 22,2024, and Second, regulate the construction and location of solar energy systems so that the installation of such systems will not have an unduly negative impact on the character of the Town. § 181-3 Definitions. As used in this section, the following terms shall have the meanings indicated,unless the context otherwise requires: BATTERY ENERGY STORAGE SYSTEM One or more devices, assembled together, capable of storing energy in order to supply electrical energy at a future time. A stand-alone 12-volt car battery or an electric motor vehicle shall not be deemed Battery Energy Storage Systems. BUILDING-INTEGRATED SOLAR ENERGY SYSTEM A combination of Solar Panels and Solar Energy Equipment integrated into any building envelope system such as vertical facades, semitransparent skylight systems, roofing materials, or shading over windows,which produce electricity for onsite consumption. FACILITY AREA The cumulative land area occupied for the operation of a solar energy generating facility. This shall include all areas and equipment within the facility area's perimeter boundary - including the solar energy system, onsite interconnection equipment, onsite electrical energy storage equipment, and any other associated equipment - as well as any site improvements beyond the facility area's perimeter boundary such as access roads, permanent parking areas, or other permanent improvements. The facility area shall not include site improvements established for impact mitigation purposes, including but not limited to vegetative buffers and landscaping features. GLARE The effect by reflections of light with intensity sufficient as determined in a commercially reasonable manner to cause annoyance, discomfort, or loss in visual performance and visibility in any material respect. 2 Page 7 of 208 GROUND-MOUNTED SOLAR ENERGY SYSTEM A solar energy system which is secured to the ground via a pole, ballast system, or other mounting system, is detached from any other structure, and generates electricity for onsite or offsite consumption. KILOWATT (kW) A unit of power equal to 1,000 watts. The nameplate capacity of residential and commercial solar energy systems may be described in terms of kW. MEGAWATT (MW) A unit of power equal to 1,000 kW. The nameplate capacity of larger solar energy systems may be described in terms of MW. NAMEPLATE CAPACITY A solar energy system's maximum electric power output under optimal operating conditions. Nameplate Capacity may be expressed in terms of Alternating Current (AC) or Direct Current(DC). NATIVE PERENNIAL VEGETATION Native wildflowers, forbs, and grasses that serve as habitat, forage, and migratory way stations for pollinators and shall not include any prohibited or regulated invasive species as determined by the NYS Department of Environmental Conservation. POLLINATOR Bees, birds, bats, and other insects or wildlife that pollinate flowering plants, and includes both wild and managed insects. ROOF-MOUNTED SOLAR ENERGY SYSTEM A solar energy system located on the roof of any legally permitted building or structure that produces electricity for onsite or offsite consumption. SITE PLAN APPROVAL For parcels improved by a one- or two-family dwelling, the approval ;ranted by the Planning Board pursuant to Chapter 178 of the Code. For all other parcels, the approval. granted by the Planning Board pursuant to Chapter 177 of the Code. SOLAR ACCESS Space open to the sun and clear of overhangs or shade so as to permit the use of active and/or passive solar energy systems on individual properties. 3 Page 8 of 208 SOLAR ENERGY EQUIPMENT Electrical material, hardware, inverters, conduit, energy storage devices, or other electrical and photovoltaic equipment associated with the production and storage of electricity. SOLAR ENERGY SYSTEM The components and subsystems required to convert solar energy into electric energy suitable for use. The term includes, but is not limited to, solar panels and solar energy equipment. Solar energy systems are classified as follows. A. Tier 1 Solar Energy Systems are: 1. Roof-Mounted Solar Energy Systems, 2. Building-Integrated Solar Energy Systems, or 3. Ground-Mounted Solar Energy Systems with a Nameplate Capacity of up to 25 kW AC. B. Tier 2 Solar Energy Systems are Ground-Mounted Solar Energy Systems with a Nameplate Capacity of more than 25 kW AC but no more than 1 MW AC and which generate no more than 110%of the electricity consumed on the site over the previous 12 months. C. Tier 3 Solar Energy Systems are: 1. Ground-Mounted Solar Energy Systems with a Nameplate Capacity of more than 25 kW AC but no more than 1 MW AC and which generate 110% or more of the electricity consumed on the site over the previous 12 months, or 2. Ground-Mounted Solar Energy Systems with a Nameplate Capacity of more than 1 MW AC but no more than 5 MW AC. D. Tier 4 Solar Energy Systems are solar energy systems which do not meet the definition of a Tier 1, Tier 2, or Tier 3 Solar Energy System. SOLAR PANEL A photovoltaic device capable of collecting and converting solar energy into electricity. § 181-4 Applicability. A. Solar energy systems constructed or installed prior to the effective date of this chapter shall not be required to meet its requirements. B. Modifications to a solar energy system constructed or installed prior to the effective date of this chapter that increases the Facility Area by more than 5% of the original Facility Area shall be subject to this chapter. Additional area enclosed due to the relocation of fencing shall not be included when calculating an increase in the size of a Facility Area. 4 Page 9 of 208 § 181-5 General Requirements. A. A building permit shall be required for the installation of all Solar Energy Systems. B. Prior to the issuance of the building permit or final approval by the Planning Board, construction and/or site plan documents must be signed and stamped by a New York State licensed Professional Engineer or Registered Architect. C. Wherever feasible, the Town Board,the Planning Board and the Board of Appeals may, and are encouraged to, condition approval of proposed developments on sites adjacent to Solar Energy Systems in a manner that will protect access by such Solar Energy System to sufficient sunlight to remain economically feasible over time. D. Issuance of approvals by the Planning Board shall include review pursuant to the State Environmental Quality Review Act [ECL Article 8 and its implementing regulations at 6 NYCRR Part 617("SEQRA")]. E. All Solar Energy Systems shall be designed, erected, and installed in accordance with all applicable codes, regulations, and industry standards as referenced in the NYS Uniform Fire Prevention and Building Code ("Uniform Code"), the NYS Energy Conservation Code ("Energy Code"), and the Town Code. F. An applicant for a permit for a Solar Energy System that is subject to site plan review shall be required to pay the fees incurred by the Planning Board as provided in section 177-15 or section 177-14 of the Code. § 181-6 Tier 1 Solar Energy Systems. The Solar Energy Systems described in this section are Tier 1 Solar Energy Systems. Tier 1 Solar Energy Systems are permitted accessory buildings or uses in all zoning districts and shall be exempt from site plan rapproval but shall be subject to the following conditions: A. Roof-Mounted Solar Energy Systems (1) Roof-Mounted Solar Energy Systems shall incorporate, when feasible, the following design requirements (exceptions may be approved by the Building Inspector or the Director of Building Code Enforcement and Land Use Administration): (a) Solar Panels on pitched roofs shall be mounted with a maximum distance of eight (8) inches between the roof surface and the highest edge of the system, shall be installed parallel to the roof surface on which they are mounted or attached and shall not extend 5 Page 10 of 208 higher than the highest point of the roof surface on which they are mounted or attached. (b) Solar Panels on flat roofs shall not extend above the top of the surrounding parapet, or more than twenty-four (24) inches above the flat surface of the roof, whichever is higher. (c) To reduce glare, all Solar Panels shall have anti-reflective coating(s). (d) All Roof-Mounted Solar Energy Systems must satisfy the height limitations specified for principal and accessory buildings within the zoning district in which the property is located. (2) Roof-Mounted sSolar Energy Systems shall be exempt from lot coverage requirements. B. Building-Integrated Solar Energy Systems shall be shown on the plans submitted with the building permit application for the building containing the system. C. Ground-Mounted Solar Energy Systems (a) Ground Mounted Solar Energy Systems must satisfy the setback requirements and the height limitations for accessory buildings within the zoning district in which the property is located. (b) In residential districts, Ground-Mounted Solar Energy Systems shall be installed only in rear yards. (c) To reduce glare, all Solar Panels shall have anti-reflective coating(s) D. All Tier 1 Solar Energy Systems shall be installed or erected in such a way as to minimize their appearance from adjacent properties to the extent reasonably practicable. E. Solar Energy Equipment shall be located to the extent reasonably practicable to avoid and/or minimize blocking the views efenjoyed by surrounding properties and shading of properties lying to the north, while still providing adequate Solar Access. § 181-7 Tier 2 Solar Energy Systems. Tier 2 Solar Energy Systems are permitted accessory buildings in all zoning districts, shall be exempt from lot coverage requirements but shall be subject to site plan approval. Tier 2 Solar Energy Systems shall adhere to the same standards and requirements for Tier 1 Ground-Mounted Systems in Section 181-5. A. In addition to the requirements for submitting an application for site plan approval or residential site plan approval, applications for site plan approval of Tier 2 Solar Energy Systems shall include the following: 6 Page 11 of 208 (1) Name, address, and contact information of proposed or potential system installer and the owner and/or operator of the Tier 2 Solar Energy System. Such information of the final system installer shall be submitted to the building department prior to the issuance of a building permit. (2) Name, address, contact information, and signature of the project applicant, as well as all the property owners, demonstrating their consent to the application and the use of the property for a Tier 2 Solar Energy System. (3) Nameplate Capacity of the Solar Energy System(as expressed in kW or MW). (4) Zoning district designation of the Facility Area. (5) Property lines and physical features,including roads, of the Facility Area. (6) Uses of the parcels that are contiguous to the Facility Area. (7) Proposed changes to the landscape of the Facility Area, including site grading, vegetation clearing and planting, the removal of any large trees, access roads, exterior lighting, signage,fencing,landscaping, and screening vegetation or structures. (8) A one- or three-line electrical diagram detailing the entire Solar Energy System layout, including the number of Solar Panels in each ground-mount array, solar collector installation, associated components, inverters, electrical interconnection methods, and utility meter, with all National Electrical Code compliant disconnects and over current devices. The diagram must describe the location and layout of all Battery Energy Storage System components if applicable and include show compliance with the applicable setback and other bulk and area standards. (9) A preliminary equipment specification sheet that identifies all proposed Solar Panels, system components, mounting systems, racking system details, and inverters that are to be installed. A final equipment specification sheet shall be submitted to the building department prior to the issuance of a building permit. (10) The FEMA designation of the Facility Area. B.Tier 2 Systems shall adhere to the following standards. (1) Tier 2 Solar Energy Systems shall be located to the extent reasonably practicable to avoid and/or minimize blocking the views of surrounding properties and screened to the extent reasonably practicable using architectural features, earth berms, landscaping, or other screening methods that will harmonize with the character of the property and surrounding area. (2) Removal of existing trees larger than 6 inches in diameter at breast height should be minimized to the extent possible. The Planning Board may authorize the removal of more trees than Chapter 207 otherwise would allow or require that the number of replacement 7 Page 12 of 208 trees to be planted on site be less than Chapter 207 otherwise would allow if in the applicant demonstrates to the satisfaction of the Planning Board that such variation from Chapter 207 is necessary in order for the Tier 2 Solar Energy System to perform properly. If fewer than the required number of replacement trees are planted on site, the applicant will make payment to the tree planting fund calculated in accordance with section 207-9 A. (3) To the extent practicable, native perennial vegetation shall be planted and maintained to provide foraging habitat for pollinators in all appropriate areas within the Facility Area and integrated pest management practices shall be utilized to limit pesticide use(including herbicides)for long-term operation and site maintenance. § 181-8 Tier 3 Solar Energy Systems. Tier 3 Solar Energy Systems are permitted uses in the following zoning districts only: R-30, R- 50,R-TA,B-R, SB-R, B-MUB and R but shall be subject to site plan approval. A.In addition to the requirements for submitting an application for site plan approval er residential site plan approval, applications for site plan approval of Tier 3 Solar Energy Systems shall include the following: (1) Name, address, and contact information of proposed or potential system installer and the owner and/or operator of the Solar Energy System. Such information of the final system installer shall be submitted to the building department prior to the issuance of building permit. (2) Name, address, contact information, and signature of the project applicant, as well as all the property owners, demonstrating their consent to the application and the use of the property for a Tier 3 Solar Energy System. (3) Nameplate Capacity of the Solar Energy System(as expressed in MW). (4) Zoning district designation of the Facility Area. (5) Property lines and physical features,including roads, of the Facility Area. (6) Uses of the parcels that are contiguous to the Facility Area. (7) Proposed changes to the landscape of the Facility Area, including site grading, vegetation clearing and planting, the removal of any large trees, access roads, exterior lighting, signage, fencing,landscaping, and screening vegetation or structures. (8) A one- or three-line electrical diagram detailing the entire Solar Energy System layout, including the number of Solar Panels in each ground-mount array, solar collector installation, associated components, inverters, electrical interconnection methods, and utility meter, with all National Electrical Code compliant disconnects and over current 8 Page 13 of 208 devices. The diagram must describe the location and layout of all Battery Energy Storage System components if applicable and include applicable setback and other bulk and area standards. (9) A preliminary equipment specification sheet that identifies all proposed Solar Panels, system components, mounting systems,racking system details, and inverters that are to be installed. A final equipment specification sheet shall be submitted to the building department prior to the issuance of a building permit. (10)The FEMA designation of the Facility Area. (11) Erosion and sediment control and storm water management plans prepared in accordance with the provisions of Chapter 95 of the Code. (12)A Property Operation and Maintenance Plan that describes continuing site maintenance, anticipated dual-use, and property upkeep, such as mowing and trimming. (13) Decommissioning Plan [see Appendix 1], acceptable to the Planning Board signed by the owner and/or operator of the Solar Energy System that addresses the following: [1] The time required to decommission and remove the Solar Energy System and any ancillary structures. [2] The time required to repair any damage caused to the Facility Area by the installation and removal of the Solar Energy System. [3] The cost of decommissioning and removing the Solar Energy System, as well as all necessary site remediation or restoration. To determine whether the proposed Decommissioning Plan is acceptable, the Planning Board may engage an expert to review and comment upon the proposed. Decommissioning Plan. The fee for such expert shall be paid by the owner and/or the operator of the Solar Energy System. If the owner or operator of a Solar Energy System changes or there is a change in ownership of the Facility Area, the site plan approval shall remain in effect, provided that the successor owner or operator assumes in writing all obligations of the decommissioning plan. A new owner or operator of a Solar Energy System shall notify the building department of such change in ownership or operator within 30 days of the ownership change in owner or operator. B. Prior to the issuance of a building permit, a decommissioning security deposit shall be made with the Town Clerk in the form of cash, bond, or other form of security reasonably 9 Page 14 of 208 acceptable to the Attorney for the Town in an amount sufficient to ensure the good faith performance of the terms and conditions of the site plan approval. C. The amount of the bond or security shall be 115%of the cost of removal and site restoration for the Tier 3 Solar Energy System and shall be reviewed every 5 years and changed updated as when needed by the Building Inspector, the Town. Engineer or. the Director of Buildings and Land Use Administration to reflect any changes (due to inflation or other cost changes). The decommissioning amount shall be reduced by the amount of the estimated salvage value of the Solar Energy System. The Building Inspector, the Town Engineer or the Director of Buildings and Land Use Administration may require an estimate of such costs signed and sealed by an engineer licensed by the State of New York. The decommissioning security deposit shall remain in full force and effect until restoration of the property as set forth in the decommissioning plan is completed. D. The Planning Board may issue site plan approval for a Tier 3 Solar Energy System only after it finds that all the following standards and conditions have been satisfied: (1)All utility lines located outside of the Facility Area are designed to be placed underground to the extent feasible and as permitted by the serving utility, with the exception of the main service connection at the utility company right-of-way and any new interconnection equipment,including without limitation any poles, with new easements and right-of-way. (2)Vehicular paths within the Facility Area are designed in compliance with Uniform Code requirements to ensure emergency access, while minimizing the extent of impervious materials and soil compaction. E. No signage or graphic content shall be displayed on the Solar Energy Systems except the manufacturer's name, equipment specification information, safety information, and 24-hour emergency contact information. Such information shall be depicted within an area that is no more than 8 square feet in size. F. Disconnect and other emergency shutoff information shall be displayed clearly on a light reflective surface in a manner that complies with the National Electric Code (NEC), A clearly visible warning sign concerning voltage shall be placed at the base of all pad- mounted transformers and substations. G. All Solar Panels shall have anti-reflective coating(s). H. Lighting of Tier 3 Solar Energy Systems shall be limited to what is minimally needed for safety and operational purposes and shall be reasonably shielded and downcast from abutting properties. I. The property on which a Tier 3 Solar Energy System is proposed shall meet the minimum lot size requirements of the zoning district in which the property is located. 10 Page 15 of 208 J. A Tier 3 Solar Energy System shall comply with the setback and lot coverage requirements for principal structures in the zoning district in which the property is located. Fencing, collection lines, access roads and landscaping may occur within such setbacks. K. All mechanical equipment, including any structure for Battery Energy Storage System components, shall be enclosed by a 7-foot-high fence with a self-locking gate to prevent unauthorized access. L. A Tier 3 Solar Energy System on a parcel less than 10 acres shall be located to the extent reasonably practicable to avoid and/or minimize blocking the views of enjoyed by surrounding properties and screened to the extent reasonably practicable using architectural features, earth berms, landscaping, or other screening methods that will harmonize with the character of the property and surrounding area. M.A Tier 3 Solar Energy Systems on a parcel larger than 10 acres or larger shall be required to: (1) Conduct a visual assessment of the visual impacts of the Solar Energy System on public roadways and adjacent properties. At a minimum, a line-of-sight profile analysis shall be provided.Depending upon the scope and potential significance of the visual impacts, additional impact analyses, including for example a digital viewshed report, may be required to submitted by the applicant. (2) Submit a screening and landscaping plan that shows measures to screen views of Solar Panels and Solar Energy Equipment from public roadways and adjacent properties to the extent reasonably practical through landscaping, grading, or other means. (i) The screening and landscaping plan shall specify the locations, elevations, height, plant species, and/or materials that will comprise the structures, landscaping, and/or grading used to screen and/or mitigate any adverse aesthetic effects of the system, following the applicable rules and standards established by the Town. (ii) The Planning Board may elect to waive certain screening and landscaping requirements in select locations based on an applicant's demonstration of non-impact or impact mitigation on adjacent parcels. N. Removal of existing trees larger than 6 inches in diameter at breast height should be minimized to the extent possible. The Planning Board may authorize the removal of more trees than Chapter 207 otherwise would allow or require that the number of replacement trees to be planted on site be less than Chapter 207 otherwise would allow if in the applicant demonstrates to the satisfaction of the Planning Board that such variation from Chapter 207 is necessary in order for the Tier 23 Solar Energy System to perform properly. If fewer than the required number of replacement trees are planted on site, the applicant will make payment to the tree planting fund calculated in accordance with section 207-9 A. 11 Page 16 of 208 O. Owners of a Tier 3 Solar Energy System shall develop, implement, and maintain native vegetation to the extent practicable pursuant to a vegetation management plan by providing Native Perennial Vegetation and foraging habitat beneficial to game birds, songbirds, and Pollinators. To the extent practicable, when establishing perennial vegetation and beneficial foraging habitat, the owners shall use native plant species and seed mixes and seed all appropriate areas within the Facility Area. P. To the extent practicable, native perennial vegetation shall be planted and maintained to provide foraging habitat for pollinators in all appropriate areas within the Facility Area and integrated pest management practices shall be utilized to limit pesticide use(including herbicides)for long-term operation and site maintenance. Q. A Tier 3 Solar Energy System may not exceed 15 feet in height above its base. § 181-9 Tier 4 Solar Energy Systems. All Tier 4 Solar Energy Systems are permitted uses in the following zoning districts only: LI and R and are subject to the site plan approval. A. In addition to the requirements for submitting an application for site plan approval, applications for site plan approval of a Tier 4 Solar Energy System shall follow the same application procedure as for a Tier 3 Solar Energy System. § 181-10 Safety. A. Solar Energy Systems and Solar Energy Equipment shall be certified under the applicable electrical and/or building codes as required. B. Solar Energy Systems shall be maintained in good working order and in accordance with industry standards. Site access shall be maintained, including snow removal at a level acceptable to the Town of Mamaroneck Fire Department and, if a Tier 3 or a Tier 4 Solar Energy System is located in an ambulance district, the Town of Mamaroneck Ambulance District. C. If a Battery Energy Storage System is included as part of the Solar Energy System, it shall meet the requirements of any applicable fire prevention and building code when in use and, when no longer used, shall be disposed of in accordance with all applicable laws and regulations. D. To facilitate access to the Facility Area by local first responders, an emergency key box or similar device shall be installed. The type of box and its location shall comply with Chapter 91 of the Code. § 181-11 Abandonment of Approval. 12 Page 17 of 208 A. Site plan approval for a Solar Energy System shall expire if a building permit therefor is not obtained within 36 months after the approval is given. If a building permit is obtained within 36 months after the approval is given but construction is not completed within 12 months after the building permit is issued, the applicant shall be allowed to request two 6-month extensions to complete construction. Approval of a request to extend the time to complete construction shall not be unreasonably withheld. If the owner and/or operator fails to perform substantial construction before the building permit or the last extension thereof expires, the site plan approval shall expire. B. If a Solar Energy System ceases to generate electricity on a continuous basis for twelve consecutive months, the Town may instruct the owner and/or operator of the Solar Energy System to implement the decommissioning plan. The decommissioning plan must be completed within 12 months of notification. C. If the owner and/or operator fails to comply with decommissioning after being instructed to do so, the Town may utilize the decommissioning security deposit to remove the Solar Energy System and restore the Facility Area in accordance with the decommissioning plan. If cost for decommissioning exceeds the amount of the security deposit, such excess amount shall become a lien on the property. 181-12 Enforcement. Any violation of this Solar Energy Law shall be subject to the same enforcement procedures, including the civil penalties, provided for violating the Town's zoning or land use laws. Appendix 1: Example Decommissioning Plan Date:[Date' Decommissioning Plan for'[Solar Project Name], located at:[Solar Project Address' Prepared and submitted by[Solar Developer Name', the owner of[Solar Faint Name]. The [Solar Developer Name/ presents this decommissioning plan for [Solar Project Namej (the "Facility"). System decommissioning shall be required as a result of any of the following conditions: 1. The land lease—if any—ends,unless the project owner has acquired the land. 2. The Solar Energy System ceases to generate electricity on a continuous basis for 12 months. 3. The Solar Energy System is damaged and will not be repaired or replaced. If any of the above conditions are met, and upon instruction from the Town, [Solar Developer Namel shall implement this decommissioning plan. System decommissioning and removal, as well as all necessary site restoration or remediation activities, shall be completed within 12 months. 13 Page 18 of 208 The owner of the land on which the Facility was installed or erected shall restore the property to its condition as it existed before the Facility was installed or erected, pursuant to which shall include the following: 1. Removal of all operator-owned equipment, concrete, conduits, structures, fencing, and foundations located less than 36-inches below the soil surface. 2. Removal of any solid and hazardous waste caused by the Facility in accordance with local, state, and federal waste disposal regulations. 3. Removal of all graveled areas and access roads unless the landowner requests in writing for it to remain. An appendix is included in this plan to provide a project schedule detailing a breakdown of tasks required for the decommissioning removal of the system, including: 1. Time required to decommission and remove the system and any ancillary structures. 2. Time required to repair any damage caused to the property by the installation and removal of the system. The cost of system decommissioning and removal, as well as all necessary site remediation and restoration activities, is estimated to be $1)00(1 as of the date and time this application is filed. A decommissioning security deposit has been executed in the amount of 115% of the cost of system decommissioning, removal, and site restoration. This cost estimate and decommissioning surety may be revisited every 5 years and updated as needed to account for inflation or other cost changes. The owner of the Facility, currently polar Developer amel, is responsible for this decommissioning. Facility Owner Signature: Date: Section 3-Amendment of an Existing Section of the Code of the Town of Mamaroneck Section 240-21 C. of the Code of the Town of Mamaroneck is amended to add the following new paragraphs (9), (10) and(11): §240-21 One-Family Residence Districts:R-50,R-30,R-20,R-15,R-10 and R-7.5 C. Accessory Uses (when located on the same lot with the principal uses to which they are accessory). (9) Tier 1 Solar Energy Systems subject to Chapter 181, Solar Energy. (10) Tier 2 Solar Energy Systems subject to Chapter 181, Solar Energy. 14 Page 19 of 208 (11) In R-30 and R-50 zoning districts only, Tier 3 Solar Energy Systems subject to Chapter 181, Solar Energy. Section 4-Amendment of an Existing Section of the Code of the Town of Mamaroneck Section 240-21.1 C. of the Code of the Town of Mamaroneck is amended to add the following new paragraphs(10), (11), (12 and (13): §240-21.1 Recreation District: R C. Accessory Uses (when located on the same lot with the principal uses to which they are accessory). (10) Tier 1 Solar Energy Systems subject to Chapter 181, Solar Energy. (11) Tier 2 Solar Energy Systems subject to Chapter 181, Solar Energy. (12) Tier 3 Solar Energy Systems subject to Chapter 181, Solar Energy. (13) Tier 4 Solar Energy Systems subject to Chapter 181, Solar Energy. Section 5-Amendment of an Existing Section of the Code of the Town of Mamaroneck Section 240-25 of the Code of the Town of Mamaroneck is amended to add the following new subsection D: §240-25 Business-Mixed Use Business District:B-MUB D. Accessory Uses (when located on the same lot with the principal uses to which they are accessory). (1) Tier 1 Solar Energy Systems subject to Chapter 181,Solar Energy. (2) Tier 2 Solar Energy Systems subject to Chapter 181, Solar Energy. (3) Tier 3 Solar Energy Systems subject to Chapter 181,Solar Energy. Existing subsections D., E.,F and G. are re-lettered E.,F., G, and H, respectively. Section 6-Amendment of an Existing Section of the Code of the Town of Mamaroneck Section 240-27 C. of the Code of the Town of Mamaroneck is amended to add the following new paragraphs (3), (4) and (5): §240-27 Tower Apartment District:R-TA 15 Page 20 of 208 C. Accessory Uses (when located on the same lot with the principal uses to which they are accessory). (3) Tier 1 Solar Energy Systems subject to Chapter 181, Solar Energy (4) Tier 1 Solar Energy Systems subject to Chapter 181,Solar Energy (5) Tier 3 Solar Energy Systems subject to Chapter 181, Solar Energy. Section 7—Amendment of an Existing Section of the Code of the Town of Mamaroneck Section 240-30 D. of the Code of the Town of Mamaroneck is amended to add the following new paragraphs (4), (5) and (6): §240-30 Business-Residential District: B-R D. Accessory Uses (when located on the same lot with the principal uses to which they are accessory). (4) Tier 1 Solar Energy Systems subject to Chapter 181, Solar Energy. (5) Tier 2 Solar Energy Systems subject to Chapter 181,Solar Energy. (6) Tier 3 Solar Energy Systems subject to Chapter 181,Solar Energy. Section 8—Amendment of an Existing Section of the Code of the Town of Mamaroneck Section 240-31 of the Code of the Town of Mamaroneck is renamed Service Business-Residential District: SB-R and subsection C.is amended to add the following new paragraphs (4), (5) and(6): §240-31 Service Business-Residential District: B-R C. Accessory Uses (when located on the same lot with the principal uses to which they are accessory). (4) Tier 1 Solar Energy Systems subject to Chapter 181, Solar Energy. (5) Tier 2 Solar Energy Systems subject to Chapter 181, Solar Energy. (6) Tier 3 Solar Energy Systems subject to Chapter 181, Solar Energy. Section 9—Amendment of an Existing Section of the Code of the Town of Mamaroneck 16 Page 21 of 208 Section 240-32 C. of the Code of the Town of Mamaroneck is repeated, and the following is substituted in its place: §240-32 Light Industrial: LI C. Accessory Uses (when located on the same lot with the principal uses to which they are accessory). (1) The same as§240-31, above (2) Tier 1 Solar Energy Systems subject to Chapter 181, Solar Energy. (3) Tier 2 Solar Energy Systems subject to Chapter 181, Solar Energy. (4) Tier 3 Solar Energy Systems subject to Chapter 181, Solar Energy. (5) Tier 4 Solar Energy Systems subject to Chapter 181, Solar Energy. Section 10-Amendment of an Existing Section of the Code of the Town of Mamaroneck Section 240-52 A. of the Code of the Town of Mamaroneck is repeated, and the following is substituted in its place: The yard requirements of this chapter shall not be deemed to prohibit any necessary retaining wall nor to prohibit any fence or wall, provided that in any residence district such fence or wall shall not exceed four feet in height in any required front yard and/or five feet in height in any required side or rear yard, except for fences or walls surrounding a Tier 3 Solar System (defined in Chapter 181) which can be as high as seven feet in height. For the purposes of this chapter, the height of any retaining wall shall be included in the computation of the height of a wall or fence placed on top of or above such retaining wall or at a distance of four feet or less horizontally from the retaining wall, in determining whether or not a wall or fence meets the heights restrictions of this provision. Section 11-Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 12-Effective Date: This Local Law shall become effective upon filing with the Secretary of State. January 31Ma 29, 2025 17 Page 22 of 208 18 Page 23 of 208 Local Law No. 2-2025 This local law shall be known as the "Regulation of Solar Energy" law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1—Purpose: The Town wishes to encourage the forms of energy that do not or minimize the use of fossil fuels. One such form is a system that converts sunlight into energy. Although the Town Board encourages the use of solar energy systems, it finds that regulating the construction and location of solar energy systems is important so that the installation of such systems will not have an unduly negative impact on the character of the Town. Section 2-Adoption of a new Chapter of the Code of the Town of Mamaroneck: The Code of the Town of Mamaroneck hereby is amended by creating a new chapter that provides as follows: Chapter 181 Solar Energy § 181-1 Authority. This local law is adopted pursuant to sections 261-263 of the Town Law and section 20 of the Municipal Home Rule Law of the State of New York, which authorize the Town to adopt zoning provisions that advance and protect the health, safety and welfare of the community, and, in accordance with the Town law of the State of New York, to make provision, so far as conditions may permit, for the accommodation of solar energy systems (defined below) and equipment and access to sunlight necessary therefor. § 181-2 Purpose. This chapter is adopted for two purposes. First, to advance and protect the public health, safety, and welfare of the Town by creating regulations for the installation and use of solar energy generating systems and equipment,with the following objectives: 1. To take advantage of sunlight, a safe, abundant, renewable and non-polluting energy resource, 2. To decrease the cost of electricity to the owners of residential and commercial properties, including single-family houses, Page 24 of 208 3. To increase employment and business development in the Town, to the extent reasonably practical,by furthering the installation of solar energy systems, 4. To mitigate the impacts of solar energy systems on environmental resources such as trees, wetlands, wildlife, and other protected resources, and 5. To create synergy between the use of solar energy and other goals of the Town's Comprehensive Plan adopted on May 22, 2024, and Second, regulate the construction and location of solar energy systems so that the installation of such systems will not have an unduly negative impact on the character of the Town. § 181-3 Definitions. As used in this section, the following terms shall have the meanings indicated, unless the context otherwise requires: BATTERY ENERGY STORAGE SYSTEM One or more devices, assembled together, capable of storing energy in order to supply electrical energy at a future time. A stand-alone 12-volt car battery or an electric motor vehicle shall not be deemed Battery Energy Storage Systems. BUILDING-INTEGRATED SOLAR ENERGY SYSTEM A combination of Solar Panels and Solar Energy Equipment integrated into any building envelope system such as vertical facades, semitransparent skylight systems, roofing materials, or shading over windows,which produce electricity for onsite consumption. FACILITY AREA The cumulative land area occupied for the operation of a solar energy generating facility. This shall include all areas and equipment within the facility area's perimeter boundary — including the solar energy system, onsite interconnection equipment, onsite electrical energy storage equipment, and any other associated equipment — as well as any site improvements beyond the facility area's perimeter boundary such as access roads, permanent parking areas, or other permanent improvements. The facility area shall not include site improvements established for impact mitigation purposes, including but not limited to vegetative buffers and landscaping features. GLARE The effect by reflections of light with intensity sufficient as determined in a commercially reasonable manner to cause annoyance, discomfort, or loss in visual performance and visibility in any material respect. 2 Page 25 of 208 GROUND-MOUNTED SOLAR ENERGY SYSTEM A solar energy system which is secured to the ground via a pole, ballast system, or other mounting system, is detached from any other structure, and generates electricity for onsite or offsite consumption. KILOWATT (kW) A unit of power equal to 1,000 watts. The nameplate capacity of residential and commercial solar energy systems may be described in terms of kW. MEGAWATT (MW) A unit of power equal to 1,000 kW. The nameplate capacity of larger solar energy systems may be described in terms of MW. NAMEPLATE CAPACITY A solar energy system's maximum electric power output under optimal operating conditions. Nameplate Capacity may be expressed in terms of Alternating Current (AC) or Direct Current (DC). NATIVE PERENNIAL VEGETATION Native wildflowers, forbs, and grasses that serve as habitat, forage, and migratory way stations for pollinators and shall not include any prohibited or regulated invasive species as determined by the NYS Department of Environmental Conservation. POLLINATOR Bees, birds, bats, and other insects or wildlife that pollinate flowering plants, and includes both wild and managed insects. ROOF-MOUNTED SOLAR ENERGY SYSTEM A solar energy system located on the roof of any legally permitted building or structure that produces electricity for onsite or offsite consumption. SOLAR ACCESS Space open to the sun and clear of overhangs or shade so as to permit the use of active and/or passive solar energy systems on individual properties. SOLAR ENERGY EQUIPMENT Electrical material, hardware, inverters, conduit, energy storage devices, or other electrical and photovoltaic equipment associated with the production and storage of electricity. SOLAR ENERGY SYSTEM The components and subsystems required to convert solar energy into electric energy suitable for use. The term includes, but is not limited to, solar panels and solar energy equipment. Solar energy systems are classified as follows. 3 Page 26 of 208 A. Tier 1 Solar Energy Systems are: 1. Roof-Mounted Solar Energy Systems, 2. Building-Integrated Solar Energy Systems, or 3. Ground-Mounted Solar Energy Systems with a Nameplate Capacity of up to 25 kW AC. B. Tier 2 Solar Energy Systems are Ground-Mounted Solar Energy Systems with a Nameplate Capacity of more than 25 kW AC but no more than 1 MW AC and which generate no more than 110% of the electricity consumed on the site over the previous 12 months. C. Tier 3 Solar Energy Systems are: 1. Ground-Mounted Solar Energy Systems with a Nameplate Capacity of more than 25 kW AC but no more than 1 MW AC and which generate 110% or more of the electricity consumed on the site over the previous 12 months, or 2. Ground-Mounted Solar Energy Systems with a Nameplate Capacity of more than 1 MW AC but no more than 5 MW AC. D. Tier 4 Solar Energy Systems are solar energy systems which do not meet the definition of a Tier 1, Tier 2, or Tier 3 Solar Energy System. SOLAR PANEL A photovoltaic device capable of collecting and converting solar energy into electricity. § 181-4 Applicability. A. Solar energy systems constructed or installed prior to the effective date of this chapter shall not be required to meet its requirements. B. Modifications to a solar energy system constructed or installed prior to the effective date of this chapter that increases the Facility Area by more than 5% of the original Facility Area shall be subject to this chapter. Additional area enclosed due to the relocation of fencing shall not be included when calculating an increase in the size of a Facility Area. § 181-5 General Requirements. A. A building permit shall be required for the installation of all Solar Energy Systems. B. Prior to the issuance of the building permit or final approval by the Planning Board, construction and/or site plan documents must be signed and stamped by a New York State licensed Professional Engineer or Registered Architect. 4 Page 27 of 208 C. Wherever feasible, the Town Board, the Planning Board and the Board of Appeals may, and are encouraged to, condition approval of proposed developments on sites adjacent to Solar Energy Systems in a manner that will protect access by such Solar Energy System to sufficient sunlight to remain economically feasible over time. D. Issuance of approvals by the Planning Board shall include review pursuant to the State Environmental Quality Review Act [ECL Article 8 and its implementing regulations at 6 NYCRR Part 617 ("SEQRA")]. E. All Solar Energy Systems shall be designed, erected, and installed in accordance with all applicable codes, regulations, and industry standards as referenced in the NYS Uniform Fire Prevention and Building Code ("Uniform Code"), the NYS Energy Conservation Code ("Energy Code"), and the Town Code. F. An applicant for a permit for a Solar Energy System that is subject to site plan review shall be required to pay the fees incurred by the Planning Board as provided in section 177-15 or section 177-14 of the Code. § 181-6 Tier 1 Solar Energy Systems. The Solar Energy Systems described in this section are Tier 1 Solar Energy Systems. Tier 1 Solar Energy Systems are permitted accessory buildings in all zoning districts and shall be exempt from site plan review but shall be subject to the following conditions: A. Roof-Mounted Solar Energy Systems (1) Roof-Mounted Solar Energy Systems shall incorporate, when feasible, the following design requirements (exceptions may be approved by the Building Inspector or the Director of Building Code Enforcement and Land Use Administration): (a) Solar Panels on pitched roofs shall be mounted with a maximum distance of eight (8) inches between the roof surface and the highest edge of the system, shall be installed parallel to the roof surface on which they are mounted or attached and shall not extend higher than the highest point of the roof surface on which they are mounted or attached. (b) Solar Panels on flat roofs shall not extend above the top of the surrounding parapet, or more than twenty-four (24) inches above the flat surface of the roof, whichever is higher. (c) To reduce glare, all Solar Panels shall have anti-reflective coating(s). 5 Page 28 of 208 (d) All Roof-Mounted Solar Energy Systems must satisfy the height limitations specified for principal and accessory buildings within the zoning district in which the property is located. (2) Roof-Mounted solar Energy Systems shall be exempt from lot coverage requirements. B. Building-Integrated Solar Energy Systems shall be shown on the plans submitted with the building permit application for the building containing the system. C. Ground-Mounted Solar Energy Systems (a) Ground Mounted Solar Energy Systems must satisfy the setback requirements and the height limitations for accessory buildings within the zoning district in which the property is located. (b) In residential districts, Ground-Mounted Solar Energy Systems shall be installed only in rear yards. (c) To reduce glare, all Solar Panels shall have anti-reflective coating(s) D. All Tier 1 Solar Energy Systems shall be installed or erected in such a way as to minimize their appearance from adjacent properties to the extent reasonably practicable. E. Solar Energy Equipment shall be located to the extent reasonably practicable to avoid and/or minimize blocking the views of surrounding properties and shading of properties lying to the north, while still providing adequate Solar Access. § 181-7 Tier 2 Solar Energy Systems. Tier 2 Solar Energy Systems are permitted accessory buildings in all zoning districts, shall be exempt from lot coverage requirements but shall be subject to site plan approval. Tier 2 Solar Energy Systems shall adhere to the same standards and requirements for Tier 1 Ground-Mounted Systems in Section 181-5. A. In addition to the requirements for submitting an application for site plan approval or residential site plan approval, applications for site plan approval of Tier 2 Solar Energy Systems shall include the following: (1) Name, address, and contact information of proposed or potential system installer and the owner and/or operator of the Tier 2 Solar Energy System. Such information of the final system installer shall be submitted to the building department prior to the issuance of building permit. (2) Name, address, contact information, and signature of the project applicant, as well as all the property owners, demonstrating their consent to the application and the use of the property for a Tier 2 Solar Energy System. 6 Page 29 of 208 (3) Nameplate Capacity of the Solar Energy System (as expressed in kW or MW). (4) Zoning district designation of the Facility Area. (5) Property lines and physical features, including roads, of the Facility Area. (6) Uses of the parcels that are contiguous to the Facility Area. (7) Proposed changes to the landscape of the Facility Area, including site grading, vegetation clearing and planting, the removal of any large trees, access roads, exterior lighting, signage, fencing, landscaping, and screening vegetation or structures. (8) A one- or three-line electrical diagram detailing the entire Solar Energy System layout, including the number of Solar Panels in each ground-mount array, solar collector installation, associated components, inverters, electrical interconnection methods, and utility meter, with all National Electrical Code compliant disconnects and over current devices. The diagram must describe the location and layout of all Battery Energy Storage System components if applicable and include applicable setback and other bulk and area standards. (9) A preliminary equipment specification sheet that identifies all proposed Solar Panels, system components, mounting systems, racking system details, and inverters that are to be installed. A final equipment specification sheet shall be submitted to the building department prior to the issuance of a building permit. (10) The FEMA designation of the Facility Area. B. Tier 2 Systems shall adhere to the following standards. (1) Tier 2 Solar Energy Systems shall be located to the extent reasonably practicable to avoid and/or minimize blocking the views of surrounding properties and screened to the extent reasonably practicable using architectural features, earth berms, landscaping, or other screening methods that will harmonize with the character of the property and surrounding area. (2) Removal of existing trees larger than 6 inches in diameter at breast height should be minimized to the extent possible. The Planning Board may authorize the removal of more trees than Chapter 207 otherwise would allow or require that the number of replacement trees to be planted on site be less than Chapter 207 otherwise would allow if in the applicant demonstrates to the satisfaction of the Planning Board that such variation from Chapter 207 is necessary in order for the Tier 2 Solar Energy System to perform properly. If fewer than the required number of replacement trees are planted on site, the applicant will make payment to the tree planting fund calculated in accordance with section 207-9 A. (3) To the extent practicable, native perennial vegetation shall be planted and maintained to provide foraging habitat for pollinators in all appropriate areas within the Facility Area 7 Page 30 of 208 and integrated pest management practices shall be utilized to limit pesticide use (including herbicides) for long-term operation and site maintenance. § 181-8 Tier 3 Solar Energy Systems. Tier 3 Solar Energy Systems are permitted uses in the following zoning districts only: R-30, R- 50, R-TA, B-R, SB-R, B-MUB and R but shall be subject to site plan approval. A.In addition to the requirements for submitting an application for site plan approval or residential site plan approval, applications for site plan approval of Tier 3 Solar Energy Systems shall include the following: (1) Name, address, and contact information of proposed or potential system installer and the owner and/or operator of the Solar Energy System. Such information of the final system installer shall be submitted to the building department prior to the issuance of building permit. (2) Name, address, contact information, and signature of the project applicant, as well as all the property owners, demonstrating their consent to the application and the use of the property for a Tier 3 Solar Energy System. (3) Nameplate Capacity of the Solar Energy System (as expressed in MW). (4) Zoning district designation of the Facility Area. (5) Property lines and physical features, including roads, of the Facility Area. (6) Uses of the parcels that are contiguous to the Facility Area. (7) Proposed changes to the landscape of the Facility Area, including site grading, vegetation clearing and planting, the removal of any large trees, access roads, exterior lighting, signage, fencing, landscaping, and screening vegetation or structures. (8) A one- or three-line electrical diagram detailing the entire Solar Energy System layout, including the number of Solar Panels in each ground-mount array, solar collector installation, associated components, inverters, electrical interconnection methods, and utility meter, with all National Electrical Code compliant disconnects and over current devices. The diagram must describe the location and layout of all Battery Energy Storage System components if applicable and include applicable setback and other bulk and area standards. (9) A preliminary equipment specification sheet that identifies all proposed Solar Panels, system components, mounting systems, racking system details, and inverters that are to be installed. A final equipment specification sheet shall be submitted to the building department prior to the issuance of a building permit. 8 Page 31 of 208 (10) The FEMA designation of the Facility Area. (11) Erosion and sediment control and storm water management plans prepared in accordance with the provisions of Chapter 95 of the Code. (12)A Property Operation and Maintenance Plan that describes continuing site maintenance, anticipated dual-use, and property upkeep, such as mowing and trimming. (13) Decommissioning Plan [see Appendix 1] signed by the owner and/or operator of the Solar Energy System that addresses the following: [1] The time required to decommission and remove the Solar Energy System and any ancillary structures. [2] The time required to repair any damage caused to the Facility Area by the installation and removal of the Solar Energy System. [3] The cost of decommissioning and removing the Solar Energy System, as well as all necessary site remediation or restoration. If the owner or operator of a Solar Energy System changes or there is a change in ownership of the Facility Area, the site plan approval shall remain in effect, provided that the successor owner or operator assumes in writing all obligations of the decommissioning plan. A new owner or operator of a Solar Energy System shall notify the building department of such change in ownership or operator within 30 days of the ownership change. B. Prior to the issuance of a building permit, a decommissioning security deposit shall be made with the Town Clerk in the form of cash, bond, or other form of security reasonably acceptable to the Attorney for the Town in an amount sufficient to ensure the good faith performance of the terms and conditions of the site plan approval. C. The amount of the bond or security shall be 115% of the cost of removal and site restoration for the Tier 3 Solar Energy System and shall be reviewed every 5 years and updated as needed to reflect any changes (due to inflation or other cost changes). The decommissioning amount shall be reduced by the amount of the estimated salvage value of the Solar Energy System. The Building Inspector, the Town Engineer or the Director of Buildings and Land Use Administration may require an estimate of such costs signed and sealed by an engineer licensed by the State of New York. The decommissioning security deposit shall remain in full force and effect until restoration of the property as set forth in the decommissioning plan is completed. 9 Page 32 of 208 D. The Planning Board may issue site plan approval for a Tier 3 Solar Energy System only after it finds that all the following standards and conditions have been satisfied: (1)All utility lines located outside of the Facility Area are designed to be placed underground to the extent feasible and as permitted by the serving utility, with the exception of the main service connection at the utility company right-of-way and any new interconnection equipment, including without limitation any poles, with new easements and right-of-way. (2)Vehicular paths within the Facility Area are designed in compliance with Uniform Code requirements to ensure emergency access, while minimizing the extent of impervious materials and soil compaction. E. No signage or graphic content shall be displayed on the Solar Energy Systems except the manufacturer's name, equipment specification information, safety information, and 24-hour emergency contact information. Such information shall be depicted within an area that is no more than 8 square feet in size. F. Disconnect and other emergency shutoff information shall be displayed clearly on a light reflective surface in a manner that complies with the National Electric Code (NEC), A clearly visible warning sign concerning voltage shall be placed at the base of all pad- mounted transformers and substations. G. All Solar Panels shall have anti-reflective coating(s). H. Lighting of Tier 3 Solar Energy Systems shall be limited to what is minimally needed for safety and operational purposes and shall be reasonably shielded and downcast from abutting properties. I. The property on which a Tier 3 Solar Energy System is proposed shall meet the minimum lot size requirements of the zoning district in which the property is located. J. A Tier 3 Solar Energy System shall comply with the setback and lot coverage requirements for principal structures in the zoning district in which the property is located. Fencing, collection lines, access roads and landscaping may occur within such setbacks. K. All mechanical equipment, including any structure for Battery Energy Storage System components, shall be enclosed by a 7-foot-high fence with a self-locking gate to prevent unauthorized access. L. A Tier 3 Solar Energy System on a parcel less than 10 acres shall be located to the extent reasonably practicable to avoid and/or minimize blocking the views of surrounding properties and screened to the extent reasonably practicable using architectural features, earth berms, landscaping, or other screening methods that will harmonize with the character of the property and surrounding area. M. A Tier 3 Solar Energy Systems on a parcel larger than 10 acres shall be required to: 10 Page 33 of 208 (1) Conduct a visual assessment of the visual impacts of the Solar Energy System on public roadways and adjacent properties. At a minimum, a line-of-sight profile analysis shall be provided. Depending upon the scope and potential significance of the visual impacts, additional impact analyses, including for example a digital viewshed report, may be required to submitted by the applicant. (2) Submit a screening and landscaping plan that shows measures to screen views of Solar Panels and Solar Energy Equipment from public roadways and adjacent properties to the extent reasonably practical through landscaping, grading, or other means. (i) The screening and landscaping plan shall specify the locations, elevations, height, plant species, and/or materials that will comprise the structures, landscaping, and/or grading used to screen and/or mitigate any adverse aesthetic effects of the system, following the applicable rules and standards established by the Town. (ii) The Planning Board may elect to waive certain screening and landscaping requirements in select locations based on an applicant's demonstration of non-impact or impact mitigation on adjacent parcels. N. Removal of existing trees larger than 6 inches in diameter at breast height should be minimized to the extent possible. The Planning Board may authorize the removal of more trees than Chapter 207 otherwise would allow or require that the number of replacement trees to be planted on site be less than Chapter 207 otherwise would allow if in the applicant demonstrates to the satisfaction of the Planning Board that such variation from Chapter 207 is necessary in order for the Tier 2 Solar Energy System to perform properly. If fewer than the required number of replacement trees are planted on site, the applicant will make payment to the tree planting fund calculated in accordance with section 207-9 A. O. Owners of a Tier 3 Solar Energy System shall develop, implement, and maintain native vegetation to the extent practicable pursuant to a vegetation management plan by providing Native Perennial Vegetation and foraging habitat beneficial to game birds, songbirds, and Pollinators. To the extent practicable, when establishing perennial vegetation and beneficial foraging habitat, the owners shall use native plant species and seed mixes and seed all appropriate areas within the Facility Area. P. To the extent practicable, native perennial vegetation shall be planted and maintained to provide foraging habitat for pollinators in all appropriate areas within the Facility Area and integrated pest management practices shall be utilized to limit pesticide use (including herbicides) for long-term operation and site maintenance. Q. A Tier 3 Solar Energy System may not exceed 15 feet in height. 11 Page 34 of 208 § 181-9 Tier 4 Solar Energy Systems. All Tier 4 Solar Energy Systems are permitted uses in the following zoning districts only: LI and R and are subject to the site plan approval. A. In addition to the requirements for submitting an application for site plan approval, applications for site plan approval of a Tier 4 Solar Energy System shall follow the same application procedure as for a Tier 3 Solar Energy System. § 181-10 Safety. A. Solar Energy Systems and Solar Energy Equipment shall be certified under the applicable electrical and/or building codes as required. B. Solar Energy Systems shall be maintained in good working order and in accordance with industry standards. Site access shall be maintained, including snow removal at a level acceptable to the Town of Mamaroneck Fire Department and, if a Tier 3 or a Tier 4 Solar Energy System is located in an ambulance district, the Town of Mamaroneck Ambulance District. C. If a Battery Energy Storage System is included as part of the Solar Energy System, it shall meet the requirements of any applicable fire prevention and building code when in use and, when no longer used, shall be disposed of in accordance with all applicable laws and regulations. D. To facilitate access to the Facility Area by local first responders, an emergency key box or similar device shall be installed. The type of box and its location shall comply with Chapter 91 of the Code. § 181-11 Abandonment of Approval. A. Site plan approval for a Solar Energy System shall expire if a building permit therefor is not obtained within 36 months after the approval is given. If a building permit is obtained within 36 months after the approval is given but construction is not completed within 12 months after the building permit is issued, the applicant shall be allowed to request two 6-month extensions to complete construction. Approval of a request to extend the time to complete construction shall not be unreasonably withheld. If the owner and/or operator fails to perform substantial construction before the building permit or the last extension thereof expires, the site plan approval shall expire. B. If a Solar Energy System ceases to generate electricity on a continuous basis for twelve consecutive months, the Town may instruct the owner and/or operator of the Solar Energy System to implement the decommissioning plan. The decommissioning plan must be completed within 12 months of notification. 12 Page 35 of 208 C. If the owner and/or operator fails to comply with decommissioning after being instructed to do so, the Town may utilize the decommissioning security deposit to remove the Solar Energy System and restore the Facility Area in accordance with the decommissioning plan. § 181-12 Enforcement. Any violation of this Solar Energy Law shall be subject to the same enforcement procedures, including the civil penalties, provided for violating the Town's zoning or land use laws. Appendix 1: Example Decommissioning Plan Date: [Date] Decommissioning Plan for [Solar Project Name],located at: [Solar Project Address] Prepared and submitted by [Solar Developer Name], the owner of [Solar Farm Name] The [Solar Developer Name] presents this decommissioning plan for [Solar Project Name] (the "Facility"). System decommissioning shall be required as a result of any of the following conditions: 1. The land lease—if any—ends, unless the project owner has acquired the land. 2. The Solar Energy System ceases to generate electricity on a continuous basis for 12 months. 3. The Solar Energy System is damaged and will not be repaired or replaced. If any of the above conditions are met, and upon instruction from the Town, [Solar Developer Name] shall implement this decommissioning plan. System decommissioning and removal, as well as all necessary site restoration or remediation activities, shall be completed within 12 months. The owner of the land on which the Facility was installed or erected shall restore the property to its condition as it existed before the Facility was installed or erected, pursuant to which shall include the following: 1. Removal of all operator-owned equipment, concrete, conduits, structures, fencing, and foundations located less than 36-inches below the soil surface. 2. Removal of any solid and hazardous waste caused by the Facility in accordance with local, state, and federal waste disposal regulations. 3. Removal of all graveled areas and access roads unless the landowner requests in writing for it to remain. An appendix is included in this plan to provide a project schedule detailing a breakdown of tasks required for the decommissioning removal of the system, including: 1. Time required to decommission and remove the system and any ancillary structures. 2. Time required to repair any damage caused to the property by the installation and removal of the system. 13 Page 36 of 208 The cost of system decommissioning and removal, as well as all necessary site remediation and restoration activities, is estimated to be $[XXX] as of the date and time this application is filed. A decommissioning security has been executed in the amount of 115% of the cost of system decommissioning, removal, and site restoration. This cost estimate and decommissioning surety may be revisited every 5 years and updated as needed to account for inflation or other cost changes. The owner of the Facility, currently [Solar Developer Name], is responsible for this decommissioning. Facility Owner Signature: Date: Section 3—Amendment of an Existing Section of the Code of the Town of Mamaroneck Section 240-21 C. of the Code of the Town of Mamaroneck is amended to add the following new paragraphs (9), (10) and (11): §240-21 One-Family Residence Districts: R-50,R-30,R-20,R-15,R-10 and R-7.5 C. Accessory Uses (when located on the same lot with the principal uses to which they are accessory). (9) Tier 1 Solar Energy Systems subject to Chapter 181, Solar Energy. (10) Tier 2 Solar Energy Systems subject to Chapter 181, Solar Energy. (11) In R-30 and R-50 zoning districts only, Tier 3 Solar Energy Systems subject to Chapter 181, Solar Energy. Section 4—Amendment of an Existing Section of the Code of the Town of Mamaroneck Section 240-21.1 C. of the Code of the Town of Mamaroneck is amended to add the following new paragraphs (10), (11), (12 and (13): §240-21.1 Recreation District: R C. Accessory Uses (when located on the same lot with the principal uses to which they are accessory). (10) Tier 1 Solar Energy Systems subject to Chapter 181, Solar Energy. (11) Tier 2 Solar Energy Systems subject to Chapter 181, Solar Energy. 14 Page 37 of 208 (12) Tier 3 Solar Energy Systems subject to Chapter 181, Solar Energy. (13) Tier 4 Solar Energy Systems subject to Chapter 181, Solar Energy. Section 5—Amendment of an Existing Section of the Code of the Town of Mamaroneck Section 240-25 of the Code of the Town of Mamaroneck is amended to add the following new subsection D: §240-25 Business-Mixed Use Business District: B-MUB D. Accessory Uses (when located on the same lot with the principal uses to which they are accessory). (1) Tier 1 Solar Energy Systems subject to Chapter 181, Solar Energy. (2) Tier 2 Solar Energy Systems subject to Chapter 181, Solar Energy. (3) Tier 3 Solar Energy Systems subject to Chapter 181, Solar Energy. Existing subsections D., E., F and G. are re-lettered E., F., G, and H, respectively. Section 6—Amendment of an Existing Section of the Code of the Town of Mamaroneck Section 240-27 C. of the Code of the Town of Mamaroneck is amended to add the following new paragraph (3): §240-27 Tower Apartment District: R-TA C. Accessory Uses (when located on the same lot with the principal uses to which they are accessory). (3) Tier 3 Solar Energy Systems subject to Chapter 181, Solar Energy. Section 7—Amendment of an Existing Section of the Code of the Town of Mamaroneck Section 240-30 D. of the Code of the Town of Mamaroneck is amended to add the following new paragraphs (4), (5) and (6): §240-30 Business-Residential District: B-R D. Accessory Uses (when located on the same lot with the principal uses to which they are accessory). 15 Page 38 of 208 (4) Tier 1 Solar Energy Systems subject to Chapter 181, Solar Energy. (5) Tier 2 Solar Energy Systems subject to Chapter 181, Solar Energy. (6) Tier 3 Solar Energy Systems subject to Chapter 181, Solar Energy. Section 8—Amendment of an Existing Section of the Code of the Town of Mamaroneck Section 240-31 of the Code of the Town of Mamaroneck is renamed Service Business-Residential District: SB-R and subsection C. is amended to add the following new paragraphs (4), (5) and (6): §240-31 Service Business-Residential District: B-R C. Accessory Uses (when located on the same lot with the principal uses to which they are accessory). (4) Tier 1 Solar Energy Systems subject to Chapter 181, Solar Energy. (5) Tier 2 Solar Energy Systems subject to Chapter 181, Solar Energy. (6) Tier 3 Solar Energy Systems subject to Chapter 181, Solar Energy. Section 9—Amendment of an Existing Section of the Code of the Town of Mamaroneck Section 240-32 C. of the Code of the Town of Mamaroneck is repeated, and the following is substituted in its place: §240-32 Light Industrial: LI C. Accessory Uses (when located on the same lot with the principal uses to which they are accessory). (1) The same as§240-31, above (2) Tier 1 Solar Energy Systems subject to Chapter 181, Solar Energy. (3) Tier 2 Solar Energy Systems subject to Chapter 181, Solar Energy. (4) Tier 3 Solar Energy Systems subject to Chapter 181, Solar Energy. (5) Tier 4 Solar Energy Systems subject to Chapter 181, Solar Energy. Section 10—Amendment of an Existing Section of the Code of the Town of Mamaroneck Section 240-52 A. of the Code of the Town of Mamaroneck is repeated, and the following is substituted in its place: 16 Page 39 of 208 The yard requirements of this chapter shall not be deemed to prohibit any necessary retaining wall nor to prohibit any fence or wall, provided that in any residence district such fence or wall shall not exceed four feet in height in any required front yard and/or five feet in height in any required side or rear yard, except for fences or walls surrounding a Tier 3 Solar System (defined in Chapter 181) which can be as high as seven feet in height. For the purposes of this chapter, the height of any retaining wall shall be included in the computation of the height of a wall or fence placed on top of or above such retaining wall or at a distance of four feet or less horizontally from the retaining wall, in determining whether or not a wall or fence meets the heights restrictions of this provision. Section 11—Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 12—Effective Date: This Local Law shall become effective upon filing with the Secretary of State. 17 Page 40 of 208 k ?p 0 o Town of Mamaroneck 41 lej County of Westchester 'fws3iDt461. 740 West Boston Post Road,Mamaroneck,NY 10543-3353 TEL:914 /381-7$15 COUNSEL FAX: 914/381-7809 WMakerJr@TownoflvlamaroneckNY.org March 14,2025 Westchester County Planning Board Clerk of the Village of Scarsdale Michaeli.an Office Building Village Hall 1001 Post 148 Martine Avenue,Room 414 Post RoadNY 10583 White Plains,NY 10601 Clerk of the Town of Harrison Clerk of the City of New Rochelle Municipal Building City Hall—515 North Avenue 1 Heineman Place New Rochelle,NY 10801 Harrison,NY 10528 Clerk of Village of Larchmont Clerk of the Town of Rye Municipal Building 222 Grace Church Street,3i°floor 20 Larchmont Avenue Port Chester,NY 10573 Larchmont, NY 10538 Clerk of the Village of Mamaroneck Village Hall at the Regatta 123 Mamaroneck Avenue Mamaroneck,NY 10543 Re:Proposed Amendment to the Zoning Code Greetings: On April 2,2025, there will be a public hearing on the enclosed local law, which, if adopted,will amend the zoning code of the Town of Mamaroneck.This notice is being sent to the Westchester County Planning Board pursuant to section 277.61 of the Administrative Code of Westchester County and to the other municipalities pursuant to section 277.71 of that Code. •° i,a .. I ' A William Maker,Jr. r Attorney for the Town ccs: Allison May,Town Clerk Meredith S.Robson,Town Administrator Page 41 of 208 la Outlook FW: PB Report and recommendation on proposed solar energy law From Meredith Robson <MRobson@townofmamaroneckny.gov> Date Fri 3/14/2025 6:40 PM To Town Board Members <TownBoardMembers@townofmamaroneckny.gov> Cc May,Allison <AMay@townofmamaroneckny.gov>; Maker Jr., William <WMakerJr@townofmamaroneckny.gov> FYI Meredith S. Robson Town Administrator Town of Mamaroneck 740 West Boston Post Road Mamaroneck, N.Y. 10543-3319 914-381-7810 Sign up for Town alerts and notifications! CLICK HERE From:Jami Sheeky<JSheeky@townofmamaroneckny.gov> Sent: Friday, March 14, 2025 3:58 PM To: Meredith Robson <MRobson@townofmamaroneckny.gov>; Maker Jr.,William <WMakerJr@townofmamaroneckny.gov>; Robin Nichinsky<rnichinsky@gmail.com> Cc:James Carroll <carrollj92@gmail.com>; Ira Block<irahblock@gmail.com>; Liz Cooney<elcoone@yahoo.com>; Papazian, Edmund <Ed.Papazian@libertymutual.com>; Ralph <engelesq@gmail.com>; Ron Mandel <ronmandel@gmail.com>; Sarah Dunn <sarandunn@gmail.com>;Anthony Oliveri<aoliveri@aiengineers.com>; Carol Murray<CMurray@townofmamaroneckny.gov>; Aitchison, Elizabeth <EAitchison@townofmamaroneckny.gov>; Lisa Hochman <lisahochmanlaw@gmail.com>; Polcari, Richard <RPolcari@townofmamaroneckny.gov>;Wasp, Robert<RWasp@townofmamaroneckny.gov> Subject: FW: PB Report and recommendation on proposed solar energy law Good afternoon, Counsel to the Planning Board has requested I forward the below. Please feel free to reach out for any additional information. Thank you, Jami Sheeky Secretary to the Planning Board REPORT AND RECOMMENDATION OF THE TOWN OF MAMARONECK PLANNING BOARD ON THE TOWN BOARD'S PROPOSED SOLAR ENERGY LAW: Page 42 of 208 The following is submitted on behalf of the Town of Mamaroneck Planning Board, copied on this message: At the March 12, 2025 meeting of the Town Planning Board, the Board discussed the referral made by the Town Attorney on February 7, 2025 regarding the proposed solar energy law. In accordance with section 240-92.B of the Mamaroneck Town Code, below is the Planning Board's report: 1. The Planning Board is in favor of the Town updating its solar energy law to reflect current requirements and best practices. 2. The Planning Board recommends that prior to opening a public hearing, the proposed law be timely referred to the Westchester County Planning Board for review and comment. 3. The Planning Board asserts that there are Town employees or departments other than the Planning Board with greater understanding of the relevant technical requirements and recommends that the Planning Board be granted jurisdiction only if the proposed Solar Energy System is an integral element of a commercial or residential site plan application submitted for Planning Board approval. 4. The Planning Board expressed specific concern about proposed Sec. 181-5.0 which states: "Whenever feasible, ... the Planning Board ... [is]encouraged to condition approval of proposed developments on sites adjacent to Solar Energy Systems in a manner that will protect access by such Solar Energy System to sufficient sunlight to remain economically feasible over time" Planning Board members stated that this language lacks clarity with respect to the term "feasible" and gives rise to potential legal exposure associated with depriving a subset of property owners (those adjacent to Solar Energy Systems) of rights enjoyed by owners of properties that are not adjacent to Solar Energy Systems. Specifically, Planning Board members expressed concern about imposing restrictions on the same subset of property owners which would limit the height of structures below what would otherwise be permitted as-of-right. There was also concern expressed about how this provision would relate to trees on sites adjacent to Solar Energy Systems. 5. Planning Board members recommended that in each instance where the proposed legislation references "site plan", it should be specified whether it is for residential site plan, commercial site plan, or both. 6. Board members observed that in proposed Sec. 181-8.N there is an inadvertent reference to a Type 2 Solar Energy Facility where it should be Type 3. Respectfully submitted by Lisa Hochman, counsel to the Planning Board Page 43 of 208 Outlook FW: Proposed Regulation of Solar Energy Law From Jami Sheeky <JSheeky@townofmamaroneckny.gov> Date Wed 3/5/2025 3:08 PM To Polcari, Richard <RPolcari@townofmamaroneckny.gov> Cc Maker Jr.,William <WMakerJr@townofmamaroneckny.gov> Hi Rich and Bill, Below is an email drafted by Ralph Engel re: the proposed amendment to the zoning ordinance. This is on the agenda to be discussed at the March 12th Planning Board meeting. Jami Sheeky Town of Mamaroneck 740 W. Boston Post Road Mamaroneck, NY 10543 Phone: 914-381-7830 Fax: 914-381-8473 Sign up for Town alerts and notifications! CLICK HERE On Mar 2, 2025, at 4:33 PM, Ralph <engelesq@gmail.com> wrote: Liz, As you know, the last item on the March PB agenda is a discussion of the above, potentially to be followed, very rapidly unless the PB, possibly via our new liaison, Robin, can get an extension from the TB, by a report by the PB to the TB (see Bill Maker's 1/31/25 memo to Meredith and to Allison). Below are my comments based upon my once-over review of the above (the best I can do at present): 1. On page 4, in Section 181-4, I suggest that the following wording should be added to the start of paragraph B, to clarify that 181-4B. overrides 181-4A.: "Anything in paragraph A. of this section to the contrary notwithstanding, " 2. On page 5, in Section 181-5C., the language seems to me to limit what owners of adjacent sites may do, if those sites are to be developed, as to, among other things, locating any building(s) and any trees on the adjacent site. For example, the owner of the adjacent site Page 44 of 208 might be precluded by that paragraph from planting trees on his/her property, since trees may grow and, "over time", may interfere with "access by such Solar Energy System to sufficient sunlight to remain economically feasible over time." This is the opposite of the position the TB took as to the relative rights of adjacent landowners when it enacted the Tree Law not long ago. Furthermore, what does "economically feasible over time" mean, and how is the PB to determine same? 3. On that same page, in the introductory paragraph to Section 181-6, �t suggest that the words "or uses" are missing after "buildings" in the second line. 4. In 181-6 A. (1) (c), and this also appears elsewhere, glare depends upon where the observer happens to be. Solar panels might glare significantly if one happens to be standing in front of them, or across the street, or on the street, or primarily, or exclusively, at certain times of day during certain seasons of the year. Each of us has no doubt been bothered by glare from the sun bouncing off cars, or cars' windows. The language provides no standard, and it provides no direction as to the extent glare is to be reduced (many if not most solar panels glare because the sun hits them (which is the whole point) and is reflected; there are no doubt several types of "anti-reflective coating(s) , which reduce glare to varying degrees, but the paragraph says nothing about the extent to which the glare is to be reduced. 5. On page 6, in paragraph B, the building rarely contains the system. I suggest that other wording is appropriate. 6. Please see paragraph C.(c) on that page for another reference to "glare." 7. In paragraph E on that page, I suggest that the TB wants to- "minimize blocking the views from surrounding properties", not, as written, "the views of surrounding properties". Akin to "glare", this comes up more than once in the proposed new law. 8. In 181-7 A., the proposed law provides that: "In addition to the requirements for submitting an application for site plan approval or residential site plan approval..." but then, in the very same paragraph, only refers to "site plan approval", which at least suggests that it does not apply to "residential site plan approval". This wording issue also appears later on in the proposed new law. 9. In paragraph A. (1) near the bottom of that page, I suggest that the word "a" is missing from the end of the penultimate line. 10. In paragraph (8) on page 7, in the penultimate line, I suggest that the word "include" should be replaced by the words "comply with". 11. In paragraph B. (1) on that page, once again the language says minimizing "blocking the views of surrounding properties" whereas, Page 45 of 208 suggest, it should say "blocking the views from surrounding properties". 12. In paragraph 181-8 A., on page 8, again the language first refers to "site plan approval or residential site plan approval" but then, in the same sentence, only to "site plan approval". 13. In paragraph A. (1) on that page, in the penultimate line, I suggest that the word "a" is missing before the word "building". 14. Please see my comment#10 above as to paragraph A. (8) on page 8. 15. In paragraph A. (13), on page 9, who makes those determinations? Is the PB, at the applicant's expense, to hire an expert to do so? Is it simply to agree with whatever the applicant says? 16. In that same paragraph, in the introductory language, the Decommissioning Plan" is to be "signed by the owner and/or operator" of the system. The next (unnumbered) paragraph provides that if the owner or operator changes, "the site plan approval [note no reference to residential site plan approval] shall remain in effect, provided that the successor owner or operator assumes in writing all obligations of the decommissioning plan." The successor"shall notify the building department of such change in ownership or operator within 30 days of the ownership change." What if the successor doesn't do so, or doesn't do so timely? The 30 days run from "the ownership change", so that, if it's only the operator that changes, the time period never runs. 17. In paragraph C. on page 9, the cost of removal "...shall be reviewed every 5 years and updated, as needed...." By whom? At whose expense? What if the Town and the owner or operator disagree? What does "as needed" mean in this context? 18. Although the section deals with site plan approval as well as residential site plan approval, paragraph D. on page 10 only deals with site plan approval. Is that on purpose? 19. In paragraph D. (1), on page 10, why are utility lines "designed to be placed underground" instead of being required to be placed underground? 20. In paragraph E, which is apparently designed to limit signage, why is that limit "...,no more than 8 square feet in size"? That's a very large sign. 21. In paragraph F on that page, why is there no limit to the size of the sign required by that paragraph? Page 46 of 208 22. Paragraph G on that page again refers to "anti-reflective { coating(s)." 23. Paragraph L on that page refers to "a parcel less than 10 acres", whereas paragraph M refers to "a parcel larger than 10 acres..." Neither paragraph, however, covers a parcel that is 10 acres in size. 24. Page 11 refers to Tier 3 systems, but, for some reason, the reference in paragraph N. on that page refers to Tier 2 systems. suggest that that may be incorrect. 25. Paragraph Q. on that page limits the height of Tier 3 systems to 15 feet. Measured from where? 26. The sections on Tier 1, Tier 2 and Tier 3 systems cover the deconstruction cost deposit, but I find no mention of it in section 1891- 9 on page 12. Why? 27. Section 181-11 A. deals with the expiration of"site plan approval" for solar energy systems, but does not also cover "residential site plan approvals". Why are the residential ones, as to solar energy systems, not subject to the same time limit? 28. The same paragraph permits an applicant to request two six- month extensions. From whom? What standard covers issuing, or not issuing, such extensions? 29. Section 181-11 does not deal with what happens if the deposit is insufficient, nor does it deal with what happens to any left-over funds. What if the owner or operator, whoever is on-the-hook, has no other assets, such as because it is a single-purpose LLC? 30. In Appendix 1, on pages 13 and 14, why are paragraph numbers 1 and 2 used three times, and paragraph 3 twice? 31. In the third line on page 14, I suggest that the word "deposit" is missing after the word "security" in the third line. 32. In the penultimate line above the signature line on that page, if the Owner is responsible for the decommissioning, why does the wording within the brackets read: "Solar Developer Name"? Please pardon the typos. This is the best I can do at the moment. There may well be more, and/or other, points to consider raising, but leave those to the rest of the members of the PB, and to Lisa. Ralph M. Engel engelesq@gmail.com Page 47 of 208 'Town of Mamaroneck — Village of Larchmont: COASTAL ZONE MANAGEMENT COMMISSION TOWN CENTER:740 West Boston Post Road, Mamaroneck, NY 10543-3353 L. - CEI.:914-3' l-7845 FAX:914-381-S473 conservationdeptgtownoimaman net.k.org April 1,2025 Town Supervisor,faille Elkind Eney and Members of the Mamaroneck Town Board Town of Mamaroneck Town Center 740 W.Boston.Post Road Mamaroneck,NY 10543 RE: Proposed Amendment to the Zoning Ordinance: Regulation of Solar Energy Law Referred by the Town of Mamaroneck Town Board Dear Supervisor,Elkind Eney: The proposed amendment was discussed at the Coastal Zone Management Commission meetings on.February 24 and March 24,2025. The Town Building Inspector provided some written notes explaining that this is the 2016 model code from NYSERDA. We understand that we must adopt the model code to obtain the clean energy credits needed to become a Silver Climate Smart Community. The model can be modified to meet the Town's Zoning and Land Use codes;it does not limit the Town's ability to protect wetlands,trees or floodplains as those ordinances will still apply; and it provides consistent solar system requirements across all municipalities that adopt the model code. CZMC members had only one comment on the proposed ordinance and suggested the following revision to Section 181- 5. C. as follows: Section 181-5 C. Wherever feasible, the Town Board,the Planning Board and the Board of Appeals may, and are encouraged to, condition approval of proposed developments on sites adjacent to Solar Energy Systems in a manner that will protect access by such Solar Energy System to sufficient sunlight to remain economically feasible overtime,with the following exceptions: (1) This condition shall not apply to development on adjacent properties that are designed and built "as-of- right",e.g. building heights and setbacks meet applicable zoning requirements. With this revision,CZMC finds the proposed amendment to the Zoning Ordinance to be consistent with the policies in the Local Waterfront Revitalization Program. If you have any questions or comments regarding this matter,please do not hesitate to contact the Town of Mamaroneck Environmental Planner,Elizabeth Aitchison at(914)381-7845. Very truly yours, 6. 611.01,rt 147-4-4- 6.44P) Dr. C. Alan Mason, Chairman CZMC CZMC:ea CC: C7MC Members Meredith S.Robson,Town Administrator William Maker,Jr.,Attorney for the Town Richard Polcari,Building Inspector Page 48 of 208 •• Outlook RE: Proposed Amendment to the Zoning Ordinance (Solar Law) From Polcari, Richard <RPolcari@townofmamaroneckny.gov> Date Wed 4/2/2025 9:50 AM To Maker Jr.,William <WMakerJr@townofmamaroneckny.gov>; Meredith Robson <MRobson@townofmamaroneckny.gov> I would not be in favor of the amendment proposed by CZMC. I think that 181-5C needs to be rethought to put the burden on the applicant. 181-5 C: When site plan approval is required by this chapter the applicant shall demonstrate to the Planning Board that if the neighboring property builds out to what is permitted by the chapter 240 of the Town Code it will not adversely affect the proposed PV system. If a neighboring property to an existing PV system applies to the ZBA for a variance the neighboring property would be notified, and the owner would have the opportunity to speak at the ZBA public meeting.Additionally, the ZBA members visit sites that are applying for variances and may question the affect the proposal would have on the existing PV system. Tier 2, 3 and 4 systems are the only systems that would be required to go to Planning Board. I would prefer that the applicant demonstrates to the PB that if the neighbor builds out to what is permitted it will not adversely affect their proposed PV system. Tier 3 systems are only permitted in R-30; R-50; R; B-MUB; R-TA; B-R; S-BR; and LI and must comply with the district setbacks. (LI is missing from the permitted districts in 181-8) The main issue would be if a system is proposed on a vacant lot or a parking lot in a B-MUB; R-TA; B-R; S-BR or LI. The chances are the neighboring property is already built on. The board could have the applicant prepare a shade study showing what would happen to their system if the adjacent lots were built to their maximum height in the future, i.e if a tier 3 system was installed at the Vine St parking lot along Myrtle Blvd. What would happen if the adjacent property built a four-story building? Would the ZBA have to deny a request for a variance for a seven-story building where a four-story building is permitted if the tier three system is already installed in the hypothetical scenario above? If the system is proposed on an R-30; R-50; and R the required setbacks would take care of any shading onto the panels. The smallest setback is side yard, 20' in an R-30, 35' in an R-50 and 75' in an R district. Tier 4 systems are only in LI and R districts. The only LI district in the Town is taken up by The Town DPW, the joint sanitation, and Village of Larchmont water tank. Page 49 of 208 The R districts are the two golf clubs and they have very large setback requirements. Richard B. Polcari Building Inspector Town of Mamaroneck 740 W. Boston Post Road Mamaroneck, New York 10543 (914) 381-7830 rpolcari@townofmamaronecknygov 4; d` y� 4{"/y Y 1•'IHfI(I•11 Sign up for Town alerts and notifications! CLICK HERE From:Aitchison, Elizabeth<EAitchison@townofmamaroneckny.gov> Sent:Tuesday,April 1, 2025 3:50 PM To: Eney,Jaine Elkind<Supervisor@townofmamaroneckny.gov> Cc: Meredith Robson <MRobson@townofmamaroneckny.gov>; Maker Jr.,William <WMakerJr@townofmamaroneckny.gov>; Polcari, Richard <RPolcari@townofmamaroneckny.gov>; Christine Canavan<CCanavan@townofmamaroneckny.gov> Subject: Proposed Amendment to the Zoning Ordinance (Solar Law) Hi Jaine, I am attaching comments from the CZMC on the Proposed amendment to the Zoning Ordinance for the Regulation of Solar Energy. We appreciate the opportunity to review this local law. Thank you, Liz Elizabeth Aitchison Environmental Planner Town of Mamaroneck 740 W. Boston Post Road Mamaroneck, NY 10543 914-381-7845 eaitchison@townofmamaronecknygov Sign up for Town alerts and notifications! CLICK HERE Page 50 of 208 .17 10 Lu. " 1 i Town of Mamaroneck n Town Center FOUNDED 11561 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Extension of Temporary Parking Permits Date: June 4, 2025 Attached for your consideration is a memo from Town Clerk, Allison May,regarding the extension of temporary parking permits for nonresidents. Action Requested: Resolved, that the Town Board hereby approves the extension of current temporary parking permits held by nonresidents for a minimum of three months, and no later than the effective date of the proposed new local law, for a fee of $225 for the three month period. Page 51 of 208 49 - �, m Town of Mamaroneck Town Clerk, Town Center F€7UMDEa 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 amay@townofmamaroneckNY.org Date: June 4, 2025 To: Meredith Robson, Town Administrator From: Allison May, Town Clerk Subject: Extension of Temporary Parking Permits General: The resolution allowing nonresidents—who had historically purchased Town parking permits for Lot A but were newly identified as nonresidents under our updated permitting and licensing system—is set to expire at the end of June. To ensure a smooth transition and prevent any disruption, it is necessary to extend this allowance for those nonresidents with current temporary Lot A Daytime permits. This extension will allow the Town Clerk's office to issue permits for an additional three months while we finalize the proposed local law, set the public hearing, and await the designated local law's return from New York State. The prorated cost of the nonresident permit for this three-month period would be $225, should the Board decide to approve at the same monthly rate. Page 52 of 208 13) 2. Lu. `" I irri Town of Mamaroneck n Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Proposed Changes to Town Parking Code Date: June 4, 2025 Action Requested: For discussion purposes, only, at this time. Page 53 of 208 mTown of Mamaroneck Town Clerk, Town Center F€7UNDEa i MI 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 amay@townofmamaroneckNY.org Date: June 4, 2025 To: Meredith Robson, Town Administrator From: Allison May, Town Clerk Subject: Proposed Changes to Town Parking Code General: To accommodate changes in the parking needs of our residents, I propose that the Town Board consider this local law that would create two new types of parking permits for our Town parking lots and eliminate the rule that prohibits more than one member of a single household from having a twenty-four-hour parking permit. Proposed new parking permits: • Nonresident daytime permit in Lot A (daytime permits only, not meters) • Single use daily permit(for use in a designated parking area in Lot A) Proposed change in household limitation: • Removing the clause that limits each resident household to one 24-hour parking permit The proposed local law would also tidy up the Code, removing references to the Town parking lots' former numerical names used prior to 2019. There is no requested action for the Board at this meeting, only discussion. The next step would be to have the proposed local law on the agenda at the next meeting to set a public hearing for the meeting following. Attachment/s: 2025-5-23 LL-create new parking permits Page 54 of 208 Local Law No. -2025 This local law shall be known as the "Creation of new Parking Permits in the Town's Parking Lots" law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1—Purpose: The Town Board finds it appropriate to create two new types of parking permits for the Town parking lots and to eliminate the rule that prohibits more than one member of a single household from having a twenty-four-hour parking permit. This local law also removes from the Code the former names of the Town parking lots. To accomplish this result, multiple sections of the Code are amended by this law. Section 2—Amendment of a current section of the Mamaroneck Code: Section 219-43 of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: §219-43 Designation of parking lots. Parking lots are designated as follows: A. Lot A(formerly Lot 1) is the parking lot situated at Myrtle Boulevard and Vine Street. B. Lot B (formerly Lot 3) is the parking lot and deck situated at Myrtle Boulevard and North Chatsworth Avenue. C. Lot C(formerly Lot 4) is the parking lot situated on Myrtle Boulevard which is shared with the occupants of 178 Myrtle Boulevard. D. Lot D (formerly Lot 5) is the six parking spaces located off of Myrtle Boulevard, near Madison Avenue. E. Lot E(formerly Lot 6) is the six numbered spaces on Vine Street. F. Lot F(formerly Lot 7) is the employee parking spaces on Maxwell Avenue. G. Lot G(formerly Lot 8)is Byron Place near Madison Avenue. Section 3—Amendment of a current section of the Mamaroneck Code: Section 219-47 A. of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: Page 55 of 208 §219-43 Permit application. A. There shall be are€iv-e seven types of permits for parking in the parking lots: (1) daytime meter parking permits, (2) daytime non meter parking permits, (3) daytime non-resident parking permits (limited to fifteen per year), (4) overnight parking permits, twenty-four-hour parking permits, one-day single use parking permits and (7) area business parking permits. Section 4—Amendment of a current section of the Mamaroneck Code: Section 219-48 of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: §219-48 Issuance of permits. A. The Town Clerk may only issue parking permits only to residents of the Town, except that the Town Clerk may issue permits to both residents and nonresidents of the Town for overnight parking permits in for Parking Lot C and daytime non-resident parking permits for Parking Lot A to both residents and nonresidents of the Town. Except when seeking a nonresident permit for Parking Lot C or Lot A daytime, at the time of application, the applicant must submit proof of residency in a form satisfactory to the Town Clerk. B. The Town Clerk shall keep a record of the number of each permit issued, the date it is issued, the name and address of the person to whom it is issued, the numbers, words or letters appearing on the license plate of the motor vehicle or vehicles for which the permit is issued and the letter designation of the parking lot for which that permit is issued. The Town Clerk shall maintain a record of all permit fees collected. The Town Clerk shall not issue a twenty four hour permit to a person if another person in the applicant's household already is the holder of a twenty four hour permit. The preceding sentence shall not apply to persons who held permits issued prior to April 17, 2002. Such permits may be renewed even if two or more permit holders arc members of the same household. For the purpose of this subsection, the term "household" shall mean one or more persons living together as a single housekeeping unit. D C. Each permit shall entitle only the motor vehicle or vehicles listed in the permit application to be parked in the parking lot for which such permit is issued. A daytime meter permit or a daytime non-meter permit shall authorize either one of two motor vehicles to be parked in the parking lot for which such permit is issued, and the insignia associated with that 2 Page 56 of 208 permit shall contain the numbers, words or letters appearing on the license plate of each motor vehicle specified on the permit application. At the permit holder's discretion, the insignia can be moved from one motor vehicle to the other at any time; however, under no circumstances can both motor vehicles specified on the permit application be parked at the same time in the same parking lot, except at times when parking in such parking lot is unrestricted. E D. The Town Clerk shall revoke a permit if the Town Clerk, acting reasonably, determines that such permit was issued based upon false information or was otherwise issued or used improperly or the insignia is altered. The Town Clerk shall mail written notice of the revocation to the person to whom such permit was issued at the address for such person that appears on the application for the permit being revoked. The revocation shall be effective on the third business day after the notice is mailed. The permit holder shall return the permit to the Town Clerk's office. The failure to do so shall be a violation of this section. A revoked permit may be reinstated by curing the underlying basis for the revocation and the payment of a fee that is triple the amount of the fee for the permit. Section 5—Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 6—Effective Date: This Local Law shall become effective upon filing with the Secretary of State. May 23,2025 3 Page 57 of 208 Local Law No. -2025 This local law shall be known as the "Creation of new Parking Permits in the Town's Parking Lots" law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1—Purpose: The Town Board finds it appropriate to create two new types of parking permits for the Town parking lots and to eliminate the rule that prohibits more than one member of a single household from having a twenty-four-hour parking permit. This local law also removes from the Code the former names of the Town parking lots. To accomplish this result, multiple sections of the Code are amended by this law. Section 2—Amendment of a current section of the Mamaroneck Code: Section 219-43 of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: §219-43 Designation of parking lots. Parking lots are designated as follows: A. Lot A(formerly Lot 1) is the parking lot situated at Myrtle Boulevard and Vine Street. B. Lot B (formerly Lot 3) is the parking lot and deck situated at Myrtle Boulevard and North Chatsworth Avenue. C. Lot C(formerly Lot 4) is the parking lot situated on Myrtle Boulevard which is shared with the occupants of 178 Myrtle Boulevard. D. Lot D (formerly Lot 5) is the six parking spaces located off of Myrtle Boulevard, near Madison Avenue. E. Lot E(formerly Lot 6) is the six numbered spaces on Vine Street. F. Lot F(formerly Lot 7) is the employee parking spaces on Maxwell Avenue. G. Lot G(formerly Lot 8)is Byron Place near Madison Avenue. Section 3—Amendment of a current section of the Mamaroneck Code: Section 219-47 A. of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: Page 58 of 208 §219-43 Permit application. A. There shall be are€iv-e seven types of permits for parking in the parking lots: (1) daytime meter parking permits, (2) daytime non meter parking permits, (3) daytime non-resident parking permits (limited to fifteen per year), (4) overnight parking permits, twenty-four-hour parking permits, one-day single use parking permits and (7) area business parking permits. Section 4—Amendment of a current section of the Mamaroneck Code: Section 219-48 of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: §219-48 Issuance of permits. A. The Town Clerk may only issue parking permits only to residents of the Town, except that the Town Clerk may issue permits to both residents and nonresidents of the Town for overnight parking permits in for Parking Lot C and daytime non-resident parking permits for Parking Lot A to both residents and nonresidents of the Town. Except when seeking a nonresident permit for Parking Lot C or Lot A daytime, at the time of application, the applicant must submit proof of residency in a form satisfactory to the Town Clerk. B. The Town Clerk shall keep a record of the number of each permit issued, the date it is issued, the name and address of the person to whom it is issued, the numbers, words or letters appearing on the license plate of the motor vehicle or vehicles for which the permit is issued and the letter designation of the parking lot for which that permit is issued. The Town Clerk shall maintain a record of all permit fees collected. The Town Clerk shall not issue a twenty four hour permit to a person if another person in the applicant's household already is the holder of a twenty four hour permit. The preceding sentence shall not apply to persons who held permits issued prior to April 17, 2002. Such permits may be renewed even if two or more permit holders arc members of the same household. For the purpose of this subsection, the term "household" shall mean one or more persons living together as a single housekeeping unit. D C. Each permit shall entitle only the motor vehicle or vehicles listed in the permit application to be parked in the parking lot for which such permit is issued. A daytime meter permit or a daytime non-meter permit shall authorize either one of two motor vehicles to be parked in the parking lot for which such permit is issued, and the insignia associated with that 2 Page 59 of 208 permit shall contain the numbers, words or letters appearing on the license plate of each motor vehicle specified on the permit application. At the permit holder's discretion, the insignia can be moved from one motor vehicle to the other at any time; however, under no circumstances can both motor vehicles specified on the permit application be parked at the same time in the same parking lot, except at times when parking in such parking lot is unrestricted. E D. The Town Clerk shall revoke a permit if the Town Clerk, acting reasonably, determines that such permit was issued based upon false information or was otherwise issued or used improperly or the insignia is altered. The Town Clerk shall mail written notice of the revocation to the person to whom such permit was issued at the address for such person that appears on the application for the permit being revoked. The revocation shall be effective on the third business day after the notice is mailed. The permit holder shall return the permit to the Town Clerk's office. The failure to do so shall be a violation of this section. A revoked permit may be reinstated by curing the underlying basis for the revocation and the payment of a fee that is triple the amount of the fee for the permit. Section 5—Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 6—Effective Date: This Local Law shall become effective upon filing with the Secretary of State. May 23,2025 3 Page 60 of 208 .17 Town of Mamaroneck Town Center FOUNDED 11561 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Robert P. Wasp, Town Engineer Re: Award of Bid- TA-25-04 - Weaver Street Sidewalk Extension PIN 8761.32 Date: June 4, 2025 Attached please find a memo from Town Engineer, Rob Wasp, along with a recommendation from AI Engineers requesting the Town Board's conditional approval to award Bid TA-25-04 for the Weaver Street Sidewalk Extension. You may recall the New York State Department of Transportation must formally approve or agree with the decision to award a construction contract to a selected contractor before the contract can be officially signed and executed. The Engineering Department will continue to work with the consultants at AI Engineers to ensure compliance with construction inspection and administrative requirements associated with the TAP grant. Action Requested: RESOLVED, that the Town Board hereby conditionally authorizes the award of Bid TA- 25-04 "Weaver Street Sidewalk Extension PIN 8761.32" to Paladino Concrete Creations Corp. in the amount not to exceed $928,145.00, contingent upon receipt of Concurrence of Award from NYSDOT. BE IT FURTHER RESOLVED, that upon Concurrence of Award from NYSDOT, the Town Board hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Page 61 of 208 0 ' \ .53 41 Town of Mamaroneck Engineering Department, Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 @townofmamaroneckNY.gov Date: June 4, 2025 To: Meredith Robson, Town Administrator From: Robert P. Wasp, Town Engineer CC: Carol MurrayCivil Engineer CC: Tracy YogmanTown Comptroller Subject: Award of Bid- TA-25-04 - Weaver Street Sidewalk Extension PIN 8761.32 General: Procurement of bid proposals was recently completed for the construction of the Weaver Street Sidewalk Extension. Project scope generally includes installation of new sidewalk along the southbound side of Weaver Street between Bonnie Way and Murray Avenue. Bid documents were advertised and made publicly available on the New York State Contract Reporter website beginning on April 17th. A total of four (4) contractor proposals were received by the Town on May 8th and subsequently reviewed by Town consultant, Al Engineers, Inc., and Engineering Department staff. The lowest responsive and responsible bid proposal was submitted by Paladino Concrete Creations Corp. in the amount of $928,145. In the enclosed Recommendation to Award, Al Engineers, Inc has provided a positive recommendation of Paladino Concrete Creations Corp. based on direct experience with the contractor on public works contracts in other municipalities. The Town was awarded grant funds through the NYSDOT Transportation Alternatives Program (TAP) in 2015, in the amount of $315,728. Budget for construction phase activities, inclusive of grant funds, is available as part of Capital Project H5145 in the amount of$1,033,418. It should be noted that the recommended bid proposal includes a $100,000 Miscellaneous Additional Work line item for any unforeseen field conditions, and will only be used at the Town's discretion. Remaining available budget is expected to be allocated to construction inspection services by the design Engineer of Record, Al Engineers, Inc. Additional services by the Town's consultant are necessary to ensure the Town meets the construction inspection and administration requirements associated with receipt of TAP grant funding. Page 62 of 208 For this locally-administered federal-aid project, the Town must receive Concurrence of Award from NYSDOT prior to execution of the construction contract. The Engineering Department recommends that conditional authorization of contract award to Paladino Concrete Creations Corp. is made contingent on receipt of NYSDOT concurrence. Please feel free to contact me with any questions. Attachment/s: Recommendation to Award- Weaver Street, TA-25-04 Bid Tabs TA-25-04 Weaver Page 63 of 208 100 Summit Lake Drive, Suite 160 AI Engineers Valhalla, NY 10595 (914) 631-8600 phone (914) 631-5769 fax www.drepc.com Dolph Rotfeld Engineering Division www.aiengineers.com Recommendation to Award Memorandum TO: Robert Wasp, PE DATE: May 15, 2025 RE: Weaver Street (NYS 125) Sidewalk Extension Town of Mamaroneck Contract: TA-25-04 Dear Mr. Wasp: On May 8, 2025, four (4) bids were received for the above referenced project. The apparent low bidder was Paladino Concrete Creations Corp., of Mount Vernon, NY with a total base bid price of$928,145.00 This office has previous experience working with Paladino Concrete Creations Corp. on multiple municipal contracts and has found their work to be professional and satisfactory. Therefore, we are recommending the award of the contract TA-25-04 to Paladino Concrete Creations Corp. Please advise us of your decision and when you will be scheduling a meeting with the contractor regarding contract signing, insurance policies and a tentative work schedule. Thank you, Chris Mecozzi, P.E. Project Manager Page 64 of 208 Improving Life. By Design. Bid Tabulation Sheet Weaver Street(NYS 125)Sidewalk Project EX1BnS.On PIN: 8761.32 Town of Mamaroneck Paladino Concrete Creations Corp. Peter J Landi,Inc. Sponsor. Contract: TA 25-04 ITEM No. Description UNIT Unit Words QUANTITY Unit Price - Extended Unit Price Extended 201.06 CLEARING AND GRUBBING L.S. Lump Sum 1 $50,000.00 $50,000.00 $10,000.00 $10,000.00 203.02 UNCLASSIFIED EXCAVATION AND DISPOSAL C.Y. Cubic Yard 500 $130.00 $65,000.00 $120.00 $60,000.00 209.01 CONTROLLED LOW STRENGTH MATERIAL C.Y. Cubic Yard 20 $250.00 $5,000.00 $210.00 $4,200.00 207.21 GEOTEXTILE SEPERATION S.Y. Square Yard 200 $9.00 $1,800.00 $3.00 $600.00 209.100101 MULCH-TEMPORARY S.Y. Square Yard 2,400 $2.00 $4,800.00 $1.00 $2,400.00 209.11000001 GEOTEXTILE FABRIC SEDIMENT COLLECTION EA Each 6 $200.00 $1,200.00 $120.00 $720.00 BAG 304.11 SUBBBASE COURSE TYPE 1 C.Y. ' Cubic Yard 150 $135.00 $20,250.00 $120.00 $18,000.00 404.0981 9.5 F1 TOP COURSE WMA,80 SERIES COMPACTION TON Ton 75 $195.00 $14,625.00 $225.00 $16,875.00 404.1989 19F9 BINDER COURSE WMA,80 SERIES TON Ton 20 $195.00 $3,900.00 $225.00 $4,500.00 COMPACTION 404.3789 37.5F9 BASE COURSE WMA,80 SERIES COMPACTION TON Ton 50 ' $195.00 $9,750.00 $225.00 $11,250.00 503.1013 PCC FOUNDATION FOR PAVEMENT PEM C.Y. Cubic Yard 75 $350.00 $26,250.00 $300.00 $22,500.00 CONCRETE 520.09000010 SAW CUTTING ASPHALT CONCRETE L.F. Linear Foot 1,000 $8.00 $8,000.00 $8.00 $8,000.00 560.13000001 REMOVE AND RESET DRY STONE WALL C.Y. Cubic Yard 120 $125.00 $15,000.00 $1,000.00 $120,000.00 603.9818 POLYETHYLENE CULVERT AND STORM DRAIN L.F. Linear Foot 15 $200.00 $3,000.00 $200.00 $3,000.00 604.070801 ALTERING MANHOLE EA Each 3 $4,500.00 $13,500.00 $2,000.00 $6,000.00 604.1300001 ABANDON DRAINAGE STRUCTURES EA Each 1 $3,000.00 $3,000.00 $1,800.00 $1,800.00 604.301873 RECTANGULAR DRAINAGE STRUCTURE VF Verticle Feet 15 $1,100.04 $16,500.00 $1,500.00 $22,500.00 604.4048 ROUND PRECAST MANHOLE L.F. Linear Foot 4 $1,000.00 $4,000.00 $1,500.00 $6,000.00 607.96000008 REMOVE&DISPOSE OF EXISTING FENCE L.F. Unear Foot 110 $15.00 $1,650.00 $15.00 $1,650.00 608.0101 CONCRETE SIDEWALKS AND DRIVEWAYS C.Y. Cubic Yard 100 $1,050.00 $105,000.00 ' $1,450.00 $145,000.00 608.21 EMBEDDED DETCTABLE WARNING UNITS S.Y. Square Yard 12 $575.00 $6,900.00 $320.00 $3,840.00 609.0401 CAST-IN-PLACE CONCRETE CURB TYPE VF 150 L.F. Linear Foot 1,280 $59.00 $75,520.00 $65.00 $83,200.00 610.1402 TOPSOIL-ROADSIDE C.Y. Cubic Yard 400 $85.00 $34,000.00 $75.00 $30,g00.00 610.1601 TURF ESTABLISHMENT-ROADSIDE S.Y. Square Yard 2400 $2.00 $4,800.00 $8.00 $19,200.00 610.19 WATERING VEGETATION MGAL 1000 Galons 4 $400.00 $1,800.00 $2,500.00 $10,000.00 614.060204 TREE REMOVAL OVER 6"TO 12"DIAM BREAST EA Each 4 $700.00 $2,800.00 $1,800.00 $7,200.00 HIGH GRUBBED 614.060304 TREE REMOVAL OVER 12"TO 18"DIAM BREAST HIGH EA Each 4 $1,100.00 $4,400.00 $2,500.00 $10,000.00 GRUBBED 614.060404 TREE REMOVAL OVER 18"TO 24"DIAM BREAST EA Each 1 $1,500.00 $1,500.00 $3,500.00 $3,500.00 HIGH GRUBBED 619.060504 TREE REMOVAL OVER 2'TO 3'DIAM BREAST HIGH EA Each 1 $4,000.00 $4,000.00 $8,000.00 $8,000.00 GRUBBED 615.0206224 RELOCATE EXISTING MAILBOX EA Each $750.00 $1,500.00 $600.00 $1,200.00 2 619.01 BASIC WORK ZONE TRAFFIC CONTROL L.S. Lump Sum 1 $165,000.00 $165,000.00 $150,000.00 $150,000.00 619.080101 REMOVE EXISTING PAVEMENT MARKING STRIPES L.F. Linear Foot 1,400 $2.00 $2,800.00 $8.00 $11,200.00 621.13 CLEAN CLOSED DRAINAGE SYSTEM L.F. Linear Foot 140 $10.00 $1,400.00 $50.00 $7,000.00 621.14 CLEAN DRAINAGE STRUCTURE EA Each 1 $500.00 $500.00 $800.00 $800.00 623.12 CRUSHED STONE-3/4 INCH C.Y. Cubic Yard 100 $125.00 $12,500.00 $100.00 $10,000.00 625.01 SURVEY OPERATIONS L.S. Lump Sum 1 $35,000.00 $35,000.00 $25,000.00 $25,000.00 625.070001 SUPPLEMENTAL SITE SURVEY(AS-BUILT) L.S. Lump Sum 1 $20,000.00 $20,000.00 $10,000.00 $10,000.00 627.5014008 CUTTING PAVEMENT LF Linear Foot 1,500 $8.00 $12,000.00 $10.00 $15,000.00 647.31 RELOCATED SIGN PANEL,SIGN PANEL SIZE 1 EA Each 5 $400.00 $2,000.00 $300.00 $1,500.00 655.0805 FRAME AND GRATE EA Each 2 $8,600.00 $16,000.00 $3,000.00 $6,000.00 655.1011 FRAME AND GRATE EA Each 2 $1,800.00 $3,600.00 $3,000.00 $6,000.00 655.1202 MANHOLE FRAME AND GRATE EA Each 2 $1,300.00 $2,600.00 $2,800.00 $5,600.00 663.33 ADJUST EXISTING VALVE BOX ELEVATION EA Each 6 $750.00 $4,500.00 $400.00 $2,400.00 685.1102 WHITE EPDXY REFLECTORIZED PAVEMENT L.F. Linear Foot 2,000 $3.00 $6,000.00 $5.00 $10,000.00 STRIPES-20 MILS - 699.040001 MOBILIZATION L.S. Lump Sum 1 $20,000.00 $20,000.00 $60,000.00 $60,000.00 W699.040002 CONTRACTS BONDS AND INSURANCE L.S. Lump Sum 1 $15,000.00 $15,000.00 _ $55,000.00 $55,000.00 W800 MISCELLANEOUS ADDITIONAL WORK DC Dollars&Cents 1 $100,000.00 $100,000.00 $100,000.00 $100,000.00 Total: $928,145.00 Total: $1,116,635.00 Page 65 of 208 Bid Tabulation Sheet Project: Weaver Street(NYS 125)Sidewalk PIN: 8761.32 ExtenSion Town of Mamaroneck RPC Industries,LLC Scapa-Tech Landscape Technology Inc. Englnxeer's Estimate Sponsor: Contract: TA 25-04 ITEM No. Description UNIT Unit Words QUANTITY Unit Price Extended Unit Price Extended Untt Price Extended 201.06 CLEARING AND GRUBBING L.S. Lump Sum 1 $25,000.00 $25,000.00 $19,000.00 $19,000.00 $10,000.00 510,000.00 203.02 UNCLASSIFIED EXCAVATION AND DISPOSAL C.Y. Cubic Yard 500 $180.00 $90,000.00 $185.00 $92,500.00 $120.00 $60,000.00 204.01 CONTROLLED LOW STRENGTH MATERIAL C.V. Cubic Yard 20 $300.00 $13,000.00 $385.00 $7,700.00 $250.00 $5,000.00 207.21 GEOTEXTILE SEPERATION S.V. Square Yard + 200 $30.00 $8,000.00 $6.50 $1,300.00 $12.00 $2,400.00 209.100101 MULCH-TEMPORARY S.V. S,0are Yard 2,400 $2.00 $4,800.00 $5.00 $12,000.00 $5.00 $12,000.00 209.11000001 GEOTEXTILE FABRIC SEDIMENT COLLECTION EA Each 6 $700.00 $4,200.00 $380.00 $2,280.00 $250.00 $1,500.00 BAG 304.11 SU888ASE COURSE TYPE 1 C.Y. Cubic Yard 150 $50.00 $7,500.00 $177.00 $28,550.00 $120.00 $18,000.00 404.0981 9.5 Ft TOP COURSE WMA,80 SERIES COMPACTION TON Tat 75 $250.00 $18,750.00 $372.00 $27,900.00 $220.00 $16,500.00 404.1989 18E9 BINDER COURSE WMA,80 SERIES TON Ton 20 $250.00 $5,000.00 $345.00 56,900.00 $275.0D $5,500.00 COMPACTION 404.3789 37.5E9 BASE COURSE WMA,80 SERIES COMPACTION TON Tan 50 $240.00 $12,000.00 5 315.00 $15,750.00 $275.00 $13,750.00 503.1013 PCC FOUNDATION FOR PAVEMENT PEM C.V. Cubic Yard 75 $600.00 $45,000.00 $450.00 $33,750.00 $225.00 $16,875.00 CONCRETE 520.09000010 SAW CUTTING ASPHALT CONCRETE L.F. Linear Foot 1,000 $6.00 $6,000.00 $5.00 $5,000.00 $5.00 $5,000.00 560.13000001 REMOVE AND RESET DRY STONE WALL C.Y. Cubic Yard 120 $600.00 $72,000.00 $900.00 5 108,000.00 $1,500.00 $180,000.00 603.9818 POLYETHYLENE CULVERT AND STORM DRAIN L.F. Linear Foot 15 $400.00 $6,000.00 $124.00 $1,860.00 $250.00 $3,75000 604.070801 ALTERING MANHOLE EA Each 3 $1,000.00 $3,000.00 $1,480.00 $4,380.00 $1,500.00 54,500.00 604.1300001 ABANDON DRAINAGE STRUCTURES EA Each 1 $1,200.00 $1,200.00 5875.00 $875.00 $1,500.00 $1,500.00 604.301873 RECTANGULAR DRAINAGE STRUCTURE VF Verticle Feel 15 $800.00 $12,000.00 $1,20000 $18,000.00 $2,000.00 $30,000.00 604.1048 ROUND PRECAST MANHOLE L.F. Linear Foot 4 $5,000.00 $20,000.00 51,275.00 $5,100.00 52,000.00 $8,000.00 607.96000008 REMOVE&DISPOSE OF EXISTING FENCE L.F. Linear Foot 110 $20.00 $2,200.00 $30.00 $3,300.00 $35.00 $3,850.00 608.0101 CONCRETE SIDEWALKS AND DRIVEWAYS C.V. Cubic Yard 100 $1,800.00 $180,000.00 $1,130.00 $113,000.00 $900.00 $90,000.00 608.21 EMBEDDED DETCTABLE WARNING UNITS S.V. Square Yard 12 $300.00 $3,600.00 $260.00 $3,120.00 5350.00 $4,200.00 609.0401 CAST-IN-PLACE CONCRETE CURB TYPE VF 150 L.F. Lineea Foot 1260 58000 8102.400.00 $74.00 $94,720.00 $70.00 $89,600.00 610.1402 TOPSOIL-ROADSIDE C.V. Cubic Yard 400 $150.00 $60,000.00 $96.00 $38,400.00 $120.00 548,000.00 610.1601 TURF ESTABLISHMENT-ROADSIDE S.Y. - Square Yard 2,400 $1.50 $3,600.00 $10.00 $24,000.00 16.00 $14,400.00 610.19 WATERING VEGETATION MGAL 1000 Gdcns 4 $1,000.00 $4,000.00 $350.00 $1,400.00 $200.00 5800.00 614.060204 TREE REMOVAL OVER 6"TO 12"DIAM BREAST EA Each 4 $1,000.60 $4,000.00 $800.00 - $3,200.00 $1,000.00 $4,000.00 HIGH GRUBBED 614.060304 TREE REMOVAL OVER 12"TO 18"DIAM BREAST HIGH EA Each 4 $550,00 $2,200.00 $1,550.00 $8,200.00 $1,500.00 $6,000.00 GRUBBED 614.060404 TREE REMOVAL OVER 18-TO 24"DIAM BREAST EA Each 1 $750.0D $750.00 $2,200.00 $2,200.00 $1,750. $1,750.00 HIGH GRUBBED 614.060509 TREE REMOVAL OVER 2 TO 3'DIAM BREAST HIGH GRUBBED EA Each $1,250.00 $1,250.00 $5,500.00 $5,500.00 $2,500.00 $2,500.00 1 615.0206224 RELOCATE EXISTING MAILBOX EA Each 2 $1,000.00 $2,000.00 $650.00 $1,300.00 $250.00 $500.00 619.01 BASIC WORK ZONE TRAFFIC CONTROL L.S. Lump Sum 1 5 234,000.00 $234,000.00 $195,000.00 $195,000.00 $50,000,00 $50,000.00 619.080101 REMOVE EXISTING PAVEMENT MARKING STRIPES L.F. Linear Foot 1,400 $1.50 $2,100.00 52.00 $2,800.00 $3.00 54,200.00 621.13 CLEAN CLOSED DRAINAGE SYSTEM L.F. Linear Foot 140 $80.00 $11,200.00 $30.00 $4,200.00 $100.00 $14,000.00 621.14 CLEAN DRAINAGE STRUCTURE EA Each 1 $1,000.00 $1,000.00 $2,400.00 52,400.00 $1,500.O0 $1,500.00 623.12 CRUSHED STONE-3/4 INCH C.V. Cubic Yard 100 5 00.00 S 6,000.00 $185.00 $18,500.00 $125.00 $12,500.00 625.01 SURVEY OPERATIONS L.S. Lump Sum 1 $13,900.00 $13,900.00 $32,000.00 $32,000.00 $7,500.00 $7,500.00 625.070001 SUPPLEMENTAL SITE SURVEY(AS-BUILT) L.S. Lump Sum 1 54,000.00 $4,000.00 $12,400.00 $12,400.00 $5,000.00 $5,000.00 627.5014008 CUTTING PAVEMENT LF Linear Foot 1,500 56.00 $9,000.00 $6.00 59,000.00 $2.25 $3,375.00 647.31 RELOCATED SIGN PANEL,SIGN PANEL SIZE I EA Each $800.00 $4,000.00 $425.00 $2,125.00 $450.00 $2,250.00 5 655.0805 FRAME AND GRATE EA Each 2 $1,400.00 $2,800.00 $5,000.00 $10,000.00 $3,000.00 $6,000.00 655.1011 FRAME AND GRATE EA Each 2 $1,430.00 $2,800.00 53,500.00 $7,000.00 $3,000.00 $6,000.00 655.1202 MANHOLE FRAME AND GRATE EA Each 2 $1,500.00 $3,000.00 $2,500.00 $5,000.00 $2,000.00 $4,000.00 663.33 ADJUST EXISTING VALVE BOX ELEVATION EA Each B 5 600.00 $3,600.00 $355.00 $2,130.00 $250.00 $1,500.00 685.1102 WHITE EPDXY REFLECTORIZED PAVEMENT L.F. Linear Foot 2,000 $2.50 $5,000.00 $3.75 $7,500.00 $5.00 510,000.00 STRIPES-20 MILS 699.040001 MOBILIZATION L.S. Lump Sum 1 $30,000.00 $30,000.00 $42,000.00 $42,000.00 $14,500.00 $14,500.00 W899.040002 CONTRACTS BONDS AND INSURANCE L.S. Lump Sum 1 $30,000.00 $30,000.00 $35,000.00 $35,000.00 $21,800.00 $21,800.00 W800 MISCELLANEOUS ADDITIONAL WORK DC Dollars&Cents 1 $100,000.00 $100,000.00 $100,000.00 5100,00000 $100,000.00 $100,0130.00 Total: $1,172,850.00 Total: $1,172,240.00 Sub Total: $924,000.00 Page 66 of 208 .17 1 rri Town of Mamaroneck Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: James Maher, Captain Re: Award of Bid TA-25-06 - "Virtual Reality Law Enforcement Training System" Date: June 4, 2025 Attached please find a memo from Captain James Maher requesting consideration of award of bid TA-25-06 - "Virtual Reality Law Enforcement Training System." This system is fully funded by the NYS Division of Criminal Justice Technology Grant which was awarded in 2024. It offers comprehensive functionality to strengthen training in key areas, including de-escalation of force, weapons management, crisis intervention, individuals and team tactical drills, and active shooter response, among other critical skills. Action Requested: Resolved that the Town Board hereby awards Bid TA-25-06 - "Virtual Reality Law Enforcement Training System" to Operator XR LLC in the amount not exceed $58,300.00 and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Attachment/s: PD Virtual Reality Program B1d Award docs TA-25-06 Page 67 of 208 o� �'9 0 �� Town of Mamaroneck Police Department 0 t 740 West Boston Post Road, Mamaroneck, NY 10543 • POLICE • TEL: (914) 381-6100 • FAX: (914) 381-7897 TO: Meredith Robson,Town Administrator FROM: Captain James Maher RE: Bid Proposal TA-25-06 Results DATE: May 21, 2025 The Town of Mamaroneck Police Department published a bid notice for a "VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM". The bid notice was published on April 14,2025,and it closed on May 9,2025, at 11:00a.m.This project is funded via the New York State Division of Criminal Justice Technology Grant that was awarded to the Town in 2024. We received two responses from the above-mentioned solicitation. Bids were received from: OperatorXR $58,300 VirTra $48,190 While Virtra is the apparent lowest responsible bidder, upon inspection of their submitted documents,they did not meet all the specifications enumerated in the bid requirements.Four critical deficiencies are noted below and confirmed in an attached email correspondence from VirTra: 1. VirTra offered a one-year warranty as opposed to a three-year warranty in the RFP. 2. Virtra does not incorporate use of force options such as pistol, rifle,taser or OC. 3. VirTra does not include training scenarios of a tactical nature. 4. Virtra does not allow the ability to build custom environments. Based on the deficiencies noted,we have determined that the bid we received from VirTra is,in fact,unresponsive.Therefore,it is my recommendation that the bid be awarded to OperatorXR as the lowest responsible bidder. There were no deficiencies found in their bid submittal. Submitted for your information, )4404-11/04/(CdL Capt n James Maher Page 68 of 208 Maher, Capt. James From: Katie Champlin <kchamplin@virtra.com> Sent: Tuesday, May 13, 2025 8:57 AM To: Maher, Capt.James Subject: RE:VirTra— BID PROPOSAL—PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM Good Morning Captain Maher— Thank you for your inquiry and your patience. I was out of town until yesterday and was trying to make sure I got the correct answers to your questions. Please see below in red: Thanks, Katie From: Maher,Capt.James<JMaher@townofmamaroneckny.gov> Sent: Friday, May 9,2025 12:12 PM To: Katie Champlin<kchamplin@virtra.com> Subject: FW:VirTra—BID PROPOSAL—PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM IRONSCALES couldn't recognize this email as this is the first time you received an email from this sender JMaher@townofmamaroneckny.gov Ms. Champlin: We are in receipt of Virtra's Bid Proposal for our RFP- PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM. After reviewing your proposal, I have a few questions regarding the system: • Does the System as quoted include one year of full-service warranty and maintenance as well as two additional years of software updates? • The system has one year of warranty included with the option to purchase VirTra Care.VirTra Care includes software updates for every year enrolled. • Does the system as quoted include integrated Use of Force options/accessories such as duty pistol, rifle, taser or OC cannister? 1 Page 69 of 208 • The system does not require users to utilize a physical weapon. The V-XR utilizes indirect weapons with instructor input. Users select the force option from a list, and the selected force will be applied (lethal,TASER, etc.) • Does your system as quoted include training scenarios for basic tactical skills,car stops, room clearing, and active shooter response? • The current system includes include traffic stops. However more dynamic movement such as room clearing and active shooter are not well represented in VR environments.As the industry technology evolves,we plan to include these dynamic aspects, but not until we can ensure the safety of participants and that limits in the technology do not produce training scars. • Does your system as quoted allow for customization and the ability to build custom virtual environments? • No,the system does not currently allow users to build custom virtual environments. Please let me know your responses at your earliest convenience. Thank You Captain James M. Maher Town of Mamaroneck Police Department 740 West Boston Post Road Mamaroneck, New York 10543 Email: jmaher@tmpdny.org Office: (914) 381-7884 Fax: (914)381-7899 24 Hour: (914) 381-6100 4 r ��G r= 'f9 �~� CLASS #522 ( ' School of Police o `.`k Staff&Command 2 T. `•�rin. • POLICE • Sign up for Town alerts! https://www.townofmamaroneckny.orq/579/Alerts-Notifications 2 Page 70 of 208 From: Niki Nelson<nnelson@virtra.com> Sent:Thursday, May 8, 2025 7:45 PM To: Maher,Capt.James<JMaher@townofmamaroneckny.gov> Subject:VirTra—BID PROPOSAL—PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM Captain Maher, VirTra is submitting the attached proposal for Contract TA-25-06. If you have any questions, please contact our Contracts Manager- Katie Champlin at kchamplin@virtra.com Thank you, NIKI NELSON Proposal Manager VirTra 295 E.Corporate Place I Chandler,AZ 85225 I USA email:nnelsonn8 virtra.com I office: 480.968.1488 I fax: 480.968.1448 I web:VIRTRA.COM Ea fill CI Publicly-traded on Nasdaq:VTSI If you have received this communication in error,please notify the sender by reply e-mail and immediately delete this message and any attachments.This message and any attachments are solely for the use of the individual or entity to which it is addressed and may contain information that is privileged or confidential.If you are not the intended recipient,any disclosure,use or distribution of the information contained herein is prohibited.In the event this document(s)contains technical data within the definition of the International Traffic in Arms Regulations or Export Administration Regulations,it is subject to the export control laws of the U.S.Government.Transfer of this data by any means to a foreign person,whether in the United States or abroad,without an export license or other approval from the U.S.Department of State or U.S.Department of Commerce,is prohibited. Thank you. 3 Page 71 of 208 Maher, Capt. James From: Mike Schroedl <mike@operatorxr.com> Sent: Tuesday, May 6, 2025 2:07 PM To: Maher, Capt.James Subject: OPERATOR XR LLC. response to "BID PROPOSAL— PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM " Attachments: Operator XR final response to Mamaronick RFP.pdf Dear Captain Maher, I am pleased to submit Operator XR LLC's comprehensive proposal in response to your RFP for our advanced virtual reality training system.We are excited about the opportunity to partner with your organization and enhance your training capabilities through our innovative solutions. Our team stands ready to address any questions you may have or provide additional information to support your decision-making process.We look forward to the possibility of establishing a valuable long-term partnership. Best regards, Mike Mike Schroedl Sales Manager, USA Nit *1 • Operator XR LLC. 201 N.Union St.Suite 110#11286 Alexandria,VA 22314 United States Phone: 608 279-4389 Email: mike@operatorXR.com 1 Page 72 of 208 > O P E 2 A TOR Operator XR LLC 201 N Union St,Ste 110,Alexandria,VA,3314 May 6,2025 Captain James Maher Town of Mamaroneck Police Department 740 West Boston Post Road Mamaroneck, NY 10543 Re: Purchase of Virtual Reality Law Enforcement Training System, Contract TA-25-06 Dear Captain Maher: Thank you for the opportunity to respond your Request for Bid for a Virtual Reality Law Enforcement Training System. Our Operator XR OP2 is one of the premier law enforcement virtual reality training systems available today. It is a turnkey solution that includes all the hardware, software and charging equipment needed to operate the system.The quoted 2-trainee system (attached)can also be expanded to accommodate up to eight people in the same scenario at the same time. (Additional purchase required.) The quoted system meets and exceeds all the requirements outlined in the Request for Bid for the Town of Mamaroneck Police Department. The Operator XR OP2 system is designed to train on use of force de-escalation,weapons management,crisis intervention, individual and team basic tactical skills, building and room clearing and active shooter response.The Operator XR OP2 system includes pre-made scenarios and a scenario creator tool, which allows your instructor to create custom scenarios quickly and easily from a wide variety of scene locations.With our scenario creator tool,the instructor selects an environment/scene,and can add in characters, vehicles,sound effects,crime scene items, and more and has full control over all the characters as the scenario plays out,such as making them walk, run,crawl, kneel, prone out, take a fighting stance, place hands behind back,apply handcuffs,and attack the officer with a host of weapons, including firearms, bat, knife,syringe, bottle,filming the officer with a cell phone, and more.The instructor can speak for characters through the tablet, so the user hears the instructor's voice in their headset or use pre-recorded voice options.You can also place various targets into any environment to create a virtual range without firing at avatars. An instructor has the ability to customize the environments to develop and evaluate each students' skillset and emotional response to meet the specific training goals and objectives of the training session. The After-Action Report(AAR)will allow them to review the VR sessions and if they save the scenario, they can review it later to make their own reports on legal and ethical issues and analyze their decision-making chain in that specific scenario. And as laws change,they have the ability to redo scenarios or create new ones to evaluate future implications associated with law enforcement,courts and corrections. www.operatorxr.com Portable-Secure-Immersive Page 73 of 208 ? O P E 2 A TOR Operator XR LLC 201 N Union St,Ste 110,Alexandria,VA,3314 The Operator XR system proposal includes one year of full-service warranty and maintenance. Two additional years of software updates have been included in the proposed solution. Included in the full-service warranty and maintenance are future upgrades,the ability for reconfiguration to expand to additional headsets(if purchased separately).The equipment provided utilizes state-of-the art technology allowing for future software development/upgrades when available. Our support service agreement includes corrective, preventative, perfective, and adaptive maintenance, new updates,features, and modules and Online Help Desk. Help desk support is available Monday-Friday, during normal business hours (8-5 p.m. EST). All equipment proposed is either purchased new or produced by Operator XR. Operator XR. has been providing Virtual Reality simulation technology for law enforcement and military for over 7 years with multiple systems installed. Operator XR will supply proof of insurance upon receipt of Purchase Order of equipment. The Operator XR system will provide the Town of Mamaroneck Police Department a state- of-the-art virtual reality simulator that is considered one of the premier training systems available on the market today. Again,we thank you for considering Operator XR and look forward to a future business partnership. Sincerely, r nahe, seLeveY Mike Schroedl Sales Manager www.operatorxr.com Portable-Secure-Immersive Page 74 of 208 > O P E 2 A TOR Operator XR LLC 201 N Union St,Ste 110,Alexandria,VA,3314 Unique Capabilities and Features of Operator XR The key differentiators that make Operator XR unique are: • The most compact and portable Virtual Reality(non-screen based)system in today's market. • Very easy to set up and use,thus maximizing training time and use. • Inexpensive,yet rich feature, relative to all other VR or screen-based simulators in the market • Incredibly immersive training, leading to very strong training outcomes, muscle memory and knowledge retention and therefore professional development, public and individual safety outcomes,in training and in the field. • Policing and Military is our DNA, every feature and product decision Operator XR makes, is done so from direct front line experience and end user input,from the system size, ease of use and new features, you can be confident that the investment in Operator XR is an investment in a platform, and a company,that will continue to evolve, and you will have ongoing benefit from continual updates and features,so the system is always used and the benefit realized. Interactive • Character Interaction: Instructors can control the actions of characters within the VR environment,such as having them walk or run,hide their hands,take a fighting stance, or submit to surrender commands like going to their knees and putting their hands up. • Voice Interaction: Instructors have the option to use pre-recorded voice sets for the characters or speak for the characters themselves by speaking into the tablet. Trainees in the headsets will hear the instructor's voice as the character's voice. • Role-Playing:One of the headsets can be set to a role player mode allowing for a live role-playing scenario where the trainee adopts a role player avatar and access to threat weapons, able to hide and place them in the VR scenario,then have a free- flowing conversation and interact physically.This same mode can allow bystanders to observe the situation unfolding in VR, like a class lesson where an instructor will demonstrate the "model response." • Weapon Interaction:The role player can produce and use weapons within the scenario, adding another layer of realism and interaction. www.operatorxr.com Portable-Secure-Immersive Page 75 of 208 3 0 P E 2 A TOR Operator XR LLC 201 N Union St,Ste 110,Alexandria,VA,3314 • Scenario Customization: Instructors can create an unlimited number of scenarios, selecting from various environments and adding characters,furniture,vehicles, and forensic items like blood splatter and tire tracks, making each training session unique and interactive. • Real-Time Control: Everything in the scenario is interactive with the officer trainees in real-time, unlike pre-recorded screen-based systems, allowing for dynamic and responsive training exercises. These features ensure that trainees can engage in a variety of interactive scenarios that closely mimic real-life situations, enhancing the training experience and learning outcomes. Use of Duty Force Options (Tactical & De-escalation in a single system) The Operator XR system allows for the use of duty weapons and other devices inside Virtual Reality, without cables and tethering, providing haptic feedback for an immersive experience, and spatial audio,with optimized visuals that are designed to immerse the user's brain into realism state-of-consciousness. It is so immersive, in their very first use, officers will step over and around Virtual objects that do not exist in the physical/real world. The system also includes advanced VR equipment that looks,feels and operates like duty force options, including: - Rifles (AR-15 based) - Tasers (switchable models x26,x7 and x10) - Pistols - OC Spray The Operator XR system provides trainees with replica devices that are accurate to size,fit, form,and function of real items, so they fit in the duty belt holsters appropriately. This includes a recoiling Pistol and Rifle, ECD (laser), OC spray, and more. The system is designed to use these provided tools to ensure compatibility and accurate tracking within the virtual reality environment. www.operatorxr.com Portable-Secure-Immersive Page 76 of 208 S O P E 2 A T 0 R Operator XR LLC 201 N Union St,Ste 110,Alexandria,VA,3314 Set up and Pack Down Ensures easy transportation of the system between locations to maximize program reach and accessibility. The system can be set up in 10 minutes and packed away in 5 minutes. No screens or tracking systems are required. The pelican case has ruggedized wheels and weighs less than 501bs and can be transported by a standard vehicle and carried by 1 person. This ultra-portable solution system means: Fewer Logistical Challenges:VR training can be conducted virtually anywhere,eliminating the need for specific training locations, and reducing the costs associated with travel and logistics, leading to more reach and accessibility to intended audiences. Reduced Risks of Damage to People and Property During Training: Since VR training takes place in a virtual environment,there is a lower risk of damage to equipment or injury to personnel,furthermore as there are no screens or projectors in our solution,the risk to damaging physical goods is lower, and can lead to savings on replacement, insurance and liability costs. Cost-Effective Training Solutions:VR solutions are substantially more cost-effective compared to traditional training methods that require physical assets and locations, physical screens and projectors.Additionally new training scenes can be made at no cost, utilizing the sketch tool. Efficiency Savings: Operator XR allows training sessions to be run by just one instructor with multiple trainees, without the need for role players,which can reduce personnel costs. On most occasions the instructor does not stand by and watch, they join the officer in VR and can provide even more detailed instruction and direction,this is because the system is portable. Quoted Price-System Description:The attached pricing quote includes(2) 2-trainee systems. Each 2-trainee system comes with a role player headset.This configuration allows you to run two simultaneous training scenarios in separate rooms. With this configuration, each scenario can have two trainees wearing headsets, plus a live person wearing a headset to act as a suspect,victim, bystander, or agitator.This live actor can supplement or replace any avatars the instructor builds into the scenario. Additionally,the systems can be combined to create a single 4-trainee system with two additional live actor role players. Again,these live actors can supplement or replace any avatars the instructor builds into the scenario. This versatile configuration provides maximum flexibility to meet your training needs. www.operatorxr.com Portable-Secure-Immersive Page 77 of 208 TOWN OF MAMARONECK POLICE DEPARTMENT 740 West Boston Post Road Mamaroneck, N.Y. 10543 (914) 381-6100 PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM Contract TA-25-06 Bid Opening: Friday, May 9, 2025 11:00 a.m. E.S.T. Mamaroneck Town Center 740 West Boston Post Road Mamaroneck, New York 10543 Page 78 of 208 TOWN OF MAMARONECK WESTCHESTER COUNTY,NEW YORK PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM TA-25-06 FORM OF PROPOSAL(PAGE 1 OF 2) To the Town Board of the Town of Mamaroneck Mamaroneck,N.Y. 10543 Gentlemen/Ladies: The undersigned,as Bidder,declares that the only persons interested in this proposal,or the Contract proposed to be made,as principals, are stated;that he has carefully examined the Contract Documents and Specifications pertaining thereto; and he proposes and agrees, if this Proposal is accepted that he will enter into a Contract with the Town of Mamaroneck to furnish all necessary equipment and materials called for in the Specifications in the manner and with the time prescribed for the following price for furnishing and delivering free of Federal and State Taxes: BID PROPOSAL-PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM TA-25-06 ITEM NO. DESCRIPTION EXTENDED TOTAL Item No. 1 One(1)VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM Base Package Price $58,300.00 Unit bid in words:Fifty-eight thousand and three hundred dollars. TOTAL AMOUNT BID: $58,300.00 TOTAL AMOUNT BID IN WORDS:Fifty eight thousand and three hundred dollars. TOTAL ALTERNATE ITEM BID: $ TOTAL ALETERNATE ITEM BID IN WORDS: Purchase of Virtual Reality L.E.Training System Page 2 Page 79 of 208 I Curry Newton as a duty authorized representative of Operator XR LLC have full read, understood and recognized the requirements of this bid. I have enclosed complete copies of this specification,having been filled out in good faith and to the best of my knowledge for the item(s).being bid. BIDDER'S FIRM NAME:Operator XR LLC ADDRESS OF F 201 NUnio Street Suit 110,Alexandria,VA 22314 !p SIGNED: U c DATE:05 May 2025 PRINTED:Curry Newton TELEPHONE#:512-644-6380 TITLE:Vice President FAX#: Purchase of Virtual Reality L.E.Training System Page 3 Page 80 of 208 TOWN OF MAMARONECK WESTCHESTER COUNTY,NEW YORK PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM ARTICLES OF AGREEMENT Operator XR LLC (Name of Bidder) Operator XR LLC (Name of Company) hereby agrees to provide services to the Town of Mamaroneck,Westchester County,New York in accordance with the Proposal, Information for Bidders, and Specifications, which are attached to these Articles of Agreement and hereby made a part of this contract (all of which contract documents the Contractor acknowledges he has read and examined) and to accept in full payment for the services listed in the Proposal, accepted by the Town of Mamaroneck at the prices bid. The Town of Mamaroneck, Westchester County, New York agrees to make payment in full for services and equipment delivered,within the time period specified,and satisfactory demonstration to appropriate Town officials and upon the Contractor's providing the standard manufacturer's warranty against defective materials and workmanship for a period of not less than one year after date of services. Upon the failure of the Vendor to perform in any manner, in accordance with the Proposals, Information for Bidders and Specifications, the Town has the right to cancel this contract and in such event,the bid security shall be considered as liquidated damages and shall be forfeited to the Town. IN WITNESS WHEREOF,the Town of Mamaroneck has caused this contract to be executed by its duly authorized officers, who, however, incur no possible liability by reason of the execution thereof or of anything herein contained, and has hereunto set his hand and seal this _ day of TOWN OF MAMARONECK ATTEST: By: Town Clerk Town Administrator ATTEST: By: Contractor Purchase of Virtual Reality L.E.Training System Page 4 Page 81 of 208 Contract#TA-25-06 APPENDICES Purchase of Virtual Reality L.E.Training System Page 5 Page 82 of 208 APPENDIX A APPLICATION FOR PREQUALIFICATION Purchase of Virtual Reality L.E.Training System Page Page 83 of 208 TOWN OF MAMARONECK 740 WEST BOSTON POST ROAD MAMARONECK, NY 10543 APPLICATION FOR PREQUALIFICATION VENDOR QUALIFICATIONS: The fabrication shall be performed by persons regularly engaged in this field of work and who have an established reputation in the equipment manufacturing industry. They shall select and combine the materials and assume responsibility for the quality and performance of all such materials in conformance with all Town, County and State environmental regulations and specifications(refer to the TECHNICAL SPECIFICATIONS). The Vendor shall furnish,to the satisfaction of the owner, proof of previous experience in the fabrication of the proposed equipment. WORK EXPERIENCE: Number of years of experience as an Equipment Vendor/Service Center is five List of current contracts—municipal or commercial in nature. Name& Telephone# Scope&Type Owner & Location of Contact Person Maintenance 1. See List below for current customers- contracts 2. 3. 4. 5. (Attach list of additional current contracts if necessary) Vendors must have a minimum of three years of experience performing work related to the application of this type of equipment manufacturing. You must be the vendor of record or directly responsible for all projects listed. Purchase of Virtual Reality L.E.Training System Page 7 Page 84 of 208 BUSINESS REFERENCE SHEET Name of Contractor: Operator XR Business Address: 201 N. Union Street, Suite 110, #11286,Alexandria,VA 22314 (City,State and Zip Code) 1. Reference Name: Woodridge Police Department Contact Person: Shaun O'Connor Address: 7215 Janes Avenue, Woodridge.IL 60517 Phone#:630-719-4730 Description and dates of commodities and services provided w/project locations: Woodridge PD purchased 2 x 2-person Law Enforcement&Tactical Trainer combined kits. Purchased February, 2025 Reference Name: Garfield County Sheriff's Office Contact Person: Josh Osborne Address: 107 8'Street.Glenwood Springs. CO Phone#:970-945-1377 Ext, 4445 Description and dates of commodities and services provided w/project locations: Garfield County Sheriffs Office purchased a 1 x 4-person Tactical Trainer kits, and 2 x 2- person Law Enforcement kits. Purchased in 2024. 2. Reference Name: Lee County Sheriff Contact Person: Mark Shelly Address: 14750 Six Mile Cypress Pky,Fort Myers,FL Phone#:239-477-1000 Description and dates of commodities and services provided w/project locations: Lee County Sheriff purchased a 2-person Law Enforcement& Tactical Trainer combined kits. Purchased in July 2024 Purchase of Virtual Reality L.E.Training System Page 8 Page 85 of 208 NON COLLUSION AFFIDAVIT This Affidavit must be completed, notarized and included in your bid proposal submission. Failure to do so will result in the rejection of your bid proposal. A separate Affidavit must be submitted by each principal of any joint venture. PROJECT: Town of Mamaroneck —VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM-Contract TA-25-06 I,Mike Schroedl,acting on behalf of (Name of Person) Operator XR LLC. (Person, Company, Corporation,Firm or Organization) Of which I am the Regional Sales Manager,submitting a bid request for proposal (Title of Person) for the abovementioned project certify and affirm that Operator XR LLC. (Person, Company, Corporation,Firm or Organization) has neither directly or indirectly entered into any agreements, conferred with any other vendor(s) or participated in any"collusion" or otherwise taken any action to compromise the process of open competitive bidding in connection with the aforementioned project. False statements made herein may be subject to any criminal prosecution and disbarment from bidding future Town projects. Operator XR LLC. Name of Company or Firm Thjac, R"9/04y I 5wie,5 Signature and Title of Official Making Affidavit Subscribed and sworn to before me t 's 746, (Q day of 1 Y L , 20A • ir/(111.) H ski( otary blic) � � 1A.�ts y My commission ex Tres 4' , 20 dI . ;+,.t ,� 4,4 4 4"okttPklt,011.4i• Purchase of Virtual Reality L.E.Training System Page 9 Page 86 of 208 APPENDIX B Town Insurance Requirements Purchase of Virtual Reality L.E.Training System Page 10 Page 87 of 208 Minimum Insurance Requirements for Town of Mamaroneck Contractors/Vendors Prior to commencement of any work under this Contract and until completion and final acceptance of the work,the Contractor/Provider shall,at its sole expense,maintain the following insurance on its own behalf, and furnish to the Town of Mamaroneck certificates of insurance evidencing same and reflecting the effective date of such coverage as follows: The term"Contractor/Provider"as used in this indemnification agreement shall mean and include Subcontractors of every tier. 1) Worker's Compensation and Employers Liability Policy,covering operations in New York State. Where applicable,U.S. Longshore and Harbor Workers Compensation Act Endorsement and Maritime Coverage Endorsement shall be attached to the policy. Evidence must be provided on a C-105.2. Waiver of Subrogation to be included. 2) N.Y.S.Disability,covering all employees. DB 120.1 must be provided. 3) Commercial General Liability Policy,with limits of no less than $1,000,000 Each Occurrence/$2,000,000 Aggregate limits for Bodily Injury and Property Damage, and shall include coverage for: A. Premises& Operations B. Products/Completed Operations; C. Independent Contractors; D. Personal&Advertising Injury E. Blanket Contractual Liability F. XCU G. Town of Mamaroneck and their assigns, officers, employees,representatives and agents of Mamaroneck and Larchmont should be named as an "Additional Insured"on the policy using ISO Additional Insured Endorsement CG 20 10 11/85 or an endorsement providing equivalent or broader coverage and shall apply on a primary and non-contributory basis, including any self-insured retentions. The Certificate of Insurance should show this applies to the General Liability coverage on the certificate, and Additional Insured Endorsement shall be attached. H. To the extent permitted by New York law,the Contractor/Provider waives all rights of subrogation or similar rights against Town of Mamaroneck, assigns, officers, employees,representatives and agents. I. General Aggregate shall apply separately to each project(must be on an occurrence form). J. Cross Liability coverage (Commercial General Liability and Business Automobile Liability policies only). Purchase of Virtual Reality L.E.Training System Page 11 Page 88 of 208 K. General Liability policy must NOT contain any coverage exclusions or restrictions related to the scope of work being performed as well as injuries to employees, subcontractors,or employees of subcontractors (i.e. labor law). 4) Comprehensive Automobile Policy,with limits no less than$1,000,000 Bodily Injury and Property Damage liability including coverage for owned,non-owned, and hired private passenger and commercial vehicles. A. Town of Mamaroneck and their assigns, officers, employees, representatives and agents should be named as an"Additional Insured"on the policy.The Certificate of Insurance should show this applies to the Automobile Liability coverage on the certificate, and Additional Insured Endorsement shall be attached. B. To the extent permitted by New York law, the Contractor/Provider waives all rights of subrogation or similar rights against the Town of Mamaroneck, assigns, officers, employees,representatives and agents. 5) Certificates shall provide that thirty (30) days written notice prior to cancellation or expiration be given to the Town Engineer,Town of Mamaroneck, 740 W.Boston Post Road,Mamaroneck,New York 10543. Policies that lapse and/or expire during term of work shall be recertified and received by the Town of Mamaroneck no less than thirty (30)days prior to expiration or cancellation. The Contractor/Provider shall furnish to the Town of Mamaroneck Certificates of Insurance as evidence of coverage prior to commencement of work and naming the Town of Mamaroneck constitutes as an Additional Insured by endorsement. The Contractor/Provider acknowledges that failure to obtain such insurance on behalf of the Town of Mamaroneck constitutes a material breach of contract and subjects it to liability for damages,indemnification and all other legal remedies available to the Town of Mamaroneck. The failure of the Town of Mamaroneck to object to the contents of the certificate or absence of same shall not be deemed a waiver of any and all rights held by the Town of Mamaroneck. The cost of furnishing the above insurance shall be borne by the Contractor/Provider,there will be no direct payment for this work. Cost will be deemed to have been included in the price bid for all scheduled items. All carriers listed in the certificates of insurance shall be A.M. Best Rated A WI or better and be licensed in the State of New York. Purchase of Virtual Reality L.E.Training System Page 12 Page 89 of 208 Indemnification and Hold Harmless Agreement We agree to hold harmless,indemnify and defend the Town of Mamaroneck from and against any and all claims, damages, liabilities,obligations,judgments,charges,costs,expenses and fees, including but not limited to personal injury and property damage or theft, arising from work for the Town of Mamaroneck.. Company Title/Name: Operator XR LLC,Vice President Name: Curry Newton Signature: / /' "" Date: 05 May 2025 Nature/Scope of Work Being Performed: Providing an Operator XRLLC virtual reality training system Please sign,date and return to: Town of Mamaroneck Town Center—740 West Boston Post Road Mamaroneck,NY 10543 Purchase of Virtual Reality L.E.Training System Page 13 Page 90 of 208 Page 91 of 208 Maher, Capt. James From: Niki Nelson <nnelson@virtra.com> Sent: Thursday, May 8,2025 7:45 PM To: Maher, Capt.James Subject: VirTra—BID PROPOSAL—PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM Attachments: Outlook-tdtukcgq;Outlook-zdov5nrf; Outlook-1 m4gcaae;TA-25-06 - VirTra.pdf Captain Maher, VirTra is submitting the attached proposal for Contract TA-25-06. If you have any questions, please contact our Contracts Manager- Katie Champlin at kchamplin@virtra.com Thank you, NIKI NELSON Proposal Manager VirTra 295 E.Corporate Place I Chandler,AZ 85225 I USA email:nnelson:nvirtra com I office: 480.968.1488 I fax: 480.968.1448 I web:VIRTRA.COM Eitaan Publicly-traded on Nasdaq:VTSI If you have received this communication in error,please notify the sender by reply e-mail and immediately delete this message and any attachments.This message and any attachments are solely for the use of the individual or entity to which it is addressed and may contain information that is privileged or confidential.If you are not the intended recipient,any disclosure,use or distribution of the information contained herein is prohibited.In the event this document(s)contains technical data within the definition of the International Traffic in Arms Regulations or Export Administration Regulations,it is subject to the export control laws of the U.S.Government.Transfer of this data by any means to a foreign person,whether in the United States or abroad,without an export license or other approval from the U.S.Department of State or U.S.Department of Commerce,is prohibited. Thank you. 1 Page 92 of 208 pOLICE '` jMamaroneck Police Department 61T11V N.Y 3nJ 2i r.JI69rl iG:"9M 9Dn91Il2g1 Bid: #TA-25-06 fn99329i1920 itylirr t -cz91tlx9 lbnoifom9• 9 May 2025 pnitln irlf• pnim&ol 41. 1111631nummp= • 9rlf jo i;. • • S. _ OLICL o .;-AN, L Pr:; ill r` St.- /I , - Alt . 40, 295 E. Corporate s 4 . Chandler, AZ 85225 = 480.968.1488 Technical Information: This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis,and only within recipient's organization.Nothing herein shall be duplicated,used, or otherwise disclosed—in whole or in part—for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. t Pa. -. • �s _. i . Summary 2 About Us 2 V-XR® 3 Warranty 4 VirTra Care 5 Service 5 Delivery 5 Exceptions 6 Pricing 6 Business Reference Sheet 7 Work Experience 8 CONFIDENTIALITY NOTICE:This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis, and only within recipient's organization.Nothing herein shall be duplicated,used,or otherwise disclosed—in whole or in part—for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. 1 Page 94 of 208 Summary VirTra is pleased to provide information and pricing to Mamaroneck, NY for Bid#TA-25-06.We look forward to the possibility of working together to provide advanced training tools for officers in the Town of Mamaroneck. Understanding the need for a safe,effective,and high-quality training solution,VirTra believes our products and services will deliver lifelike training that transfers to the field. For any questions related to this proposal,please contact VirTra Contract Manager—Katie Champlin at kchamplin@virtra.com or 480-968-1488 ext.5109. About Us For 32 years,VirTra has led the industry in providing the finest simulators and tools to first responders worldwide with a mission to provide 4131. .11-111k immersive, high-resolution simulation training • I • i solutions to ensure the safety of law - enforcement officers and military personnel as well as the people they serve. --- — . VirTra's use-of-force video scenarios provide ="' ' • - - realistic training, including support for officer _ _ presence,verbal commands (de-escalation),OC, - TASER®, and deadly force options.VirTra employs an in-house video production crew of industry professionals in video and postproduction.VirTra utilizes only professional actors for more realistic immersion.VirTra also employs full time police and military Subject Matter Experts(SMEs)to create, produce,and review content. VirTra has developed a higher standard in simulation training with several exclusive capabilities including realistic scenarios, location specific scenario authoring ability,the patented Threat-Fire® consequence device, and advanced recoil simulation weapons kits. CONFIDENTIALITY NOTICE:This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis, and only within recipient's organization.Nothing herein shall be duplicated,used,or otherwise disclosed—in whole or in part—for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. 2 Page 95 of 208 V-XR® 61TUV . •M The V-XR is an extended reality headset- based solution designed to help officers • ,M5IP train skills such as de-escalation, recognizing mental. llness, crisis - Sp, pq. e . • intervention,and similar.The V-XR has e„,,rr.. e three modes of learning, referred to as E3: :tit"Ts • Educate, Experience, and Engage. ." • Educate is a learning module that allows users to experience immersive lessons within the XR environment. Users will watch a lesson displayed in their headset and select answers during tests that will be scored. Experience allows users to enter a virtual wraparound screen that displays scenarios.These clear scenarios can be led by a virtual instructor. Engage utilizes 3D characters captured by VirTra's in-house volumetric capture studio.The characters are displayed in front of the user in an augmented reality style,allowing them to walk around the characters and interact with them. Characters are realistic and include eye-and-mouth movements. Scenarios include: Engage(17) Experience(9) Educate(9) Moon and Mood Wife Hostage VI Mental Illness-Anxiety Gen Z Here We Go Again VI Mental Illness-Suicide Gen Alpha Nightmare Alley VI Mental Illness-Crisis Intervention Threat Pattern Recognition Brotherly Love VI Mental Illness-Depression Two Chads NASA EDP VI Mental Illness-Practical Approach Spanish Interpreter Tourniquet II Mental Illness-Schizophrenia Suicidal Steve Government Spy Games VI Mental Illness-Substance Abuse Tourniquet Trainer One Midnight Madness VI Contact Cover Concepts Tourniquet Trainer Two On The Case VI Tourniquet Windlass Tourniquet Trainer Three Tourniquet Test Contact Cover Trainer One Contact Cover Trainer Two Contact Cover Trainer Three Contact Cover Test Jumping Jack To The Moon A notable feature is the Mimic Feature,which makes a character's mouth move while the instructor speaks and engages with the trainee,allowing instructors to use their own script. Instructors can also initiate a use of force reaction from certain hit-zoned assets inside the V-XR.Weapon systems can be selected and used, but with the instructor driving the use of force outcome.To fire a lethal or use a less lethal, users can select the tool they wish to use from a list.This eliminates the issue of faulty shot tracking that exists in many headset-based solutions. Currently,the headset model utilized is the Meta Quest Pro.V-XR software is designed to be agnostic, meaning that if the headset utilized is no longer in production, it can easily be shifted to another CONFIDENTIALITY NOTICE:This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis, and only within recipient's organization.Nothing herein shall be duplicated,used,or otherwise disclosed-in whole or in part-for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. 3 Page 96 of 208 platform. Users are provided with a router that they can easily set up on their own,with updates being added remotely through VirTra's software and service professionals. V-31M—VirTra Volumetric Video • III To provide clients with more realistic characters;VirTra utilizes its in-house - volumetric video 'Eure studio.The studio , • enables people and,*d'bjects to be captured as •3D images, providiwtg.a more believable ' experience compared to CGI avatars.This ' professional studio's not only unique to law 1 r, enforcement training, but it is the largest and i c; most advanced in theme U.S. VirTra has pioneered volumetric video for law enforcement training. Compared to traditional CGI characters that appear unrealistic and do not elicit an empathetic response,volumetric video mitigates the"Uncanny Valley" effect by accurately capturing people as 3D characters for a more immersive training environment. The V-3 system uses proprietary technology and multiple specialized cameras with complex Al in a full 360-degree environment.At 39' in diameter,the V-3 can record highly complex movement with multiple subjects interacting simultaneously.The studio features specialized soundproofing designed by audio engineers to deliver a clean audio profile for dialogue and SFX.The advanced audio/video processing area captures simultaneous video feels over 4K resolution from dozens of overlapping fields. Warranty Seller warrants the product manufactured by Seller for a period of 12 months from delivery to the agreed delivery point ('Warranty Period')will materially conform to Seller's standard specifications available from the Seller for the product at the time of the issuance of the Purchase Order.Seller further warrants that the product,at the time of delivery,will be free from defects in material and workmanship for the Warranty Period. Products and parts that are consumed in normal operation are not covered by this Warranty. Notwithstanding the foregoing,Warranty and support may be void for any and all equipment damaged or destroyed by improper handling,such dropping, or other improper use or misuse. To the maximum extent permitted by law,Seller's Warranty and the remedies set forth in this section are exclusive and in lieu of all other warranties,remedies,and conditions,whether oral or written, statutory,express or implied, as permitted by applicable law,Seller specifically disclaims any and all statutory or implied warranties, including without limitation,warranties of merchantability, design, CONFIDENTIALITY NOTICE:This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis, and only within recipient's organization.Nothing herein shall be duplicated,used,or otherwise disclosed—in whole or in part—for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. 4 Page 97 of 208 fitness for a particular purpose, arising from a course of dealing, usage or trade practice,warranties against hidden or latent defects, and warranties against patent infringement. Seller may provide VirTra certified refurbished parts. If Seller cannot lawfully disclaim statutory or implied warranties then to the extent permitted by law,all such warranties are limited to the duration of the express warranty described above and limited to the other provisions contained in this warranty section.The remedies provided for in the warranty are expressly in lieu of any other liability Seller may have. VirTra Care VirTra Care is a protection plan that covers V-XR hardware in the event of the accidental drop or breakage of V-XR hardware limited to one (1) headset and/or one (1)tablet for a period 12 months from delivery to the agreed delivery point. Upon receiving a customer report of damage covered by VirTra Care a replacement device will be provisioned, shipped, with a return prepaid label for the return of the damaged device within ten (10) days after receipt of the replacement device. Failure to return the damaged device shall result in an invoice for the replacement device at VirTa's current purchase price. VirTra Care may be purchased in 12-month increments, up to 36 months. Items damaged due to water exposure; lost or stolen items are not covered by VirTra Care. Service VirTra's technical support teams are stationed in Chandler,AZ and Orlando, FL.VirTra Service can be contacted by phone at (480) 508-5977 or by email at service_ ',iir it F.corn. Office hours are Monday through Friday 8:00 am to 7:00 pm EST. Messages left after hours will be promptly returned the next business day. VirTra support center will keep detailed records of each service occurrence with the client.This information is available on request and will detail receipt of warranty/support requests, resolution of open tickets and pending action items. Delivery On average, clients will have their simulator delivered and installed within 90 days of purchase order receipt.The V-XR and its �t accessories are packed in a carrying case with foam inserts to protect them from damage while shipping and during client - I transportation.The V-XR is designed to be ready to go as soon as the tablet and headset are powered on. 41\17,‘, CONFIDENTIALITY NOTICE:This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis, and only within recipient's organization.Nothing herein shall be duplicated,used,or otherwise disclosed—in whole or in part—for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. 5 Page 98 of 208 Exceptions Specific Exceptions: • Seller's Terms regarding warranty shall apply. • Seller's Terms regarding Seller's limitation of liability shall apply. • Seller's Terms regarding Seller's intellectual property rights shall apply. • Seller's Terms regarding payments and taxes shall apply. • Shipping terms shall be FOB origin. General Exceptions: • Obligations not expressly undertaken in Seller's Terms are to be considered exceptions. • Seller objects to any terms which conflict in whole or in part with Sellers Terms. • Seller objects to any term requiring liquidated damages. • Seller offers no indemnification beyond what is expressly stated in Seller's Terms. Seller commits to: • Compliance with all applicable State and Federal laws. • Engaging Buyer in good faith discussions to resolve differences which may arise due to the exceptions noted above. Pricing Produc Sales Product t Code Product Description Price Oty Total Price VirTra V-CARE VirTra Care is a protective plan that covers the accidental 2.00 $7,990.00 Care drop or breakage of the headsets and/or tablet for the $3,995 00 length of one year. VirTra VirTra's V-XR mixed reality headset-based training Extended solution includes a portable charging case containing two headsets,two controllers,an operator tablet,a Reality V-XR router,sanitation wipes,a floor mat,and accompanying $39,950.00 1.00 $39,950.00 cables.One year manufacturer's warranty. Total Price $47,940.00 S&H $250.00 Grand Total $48,190.00 CONFIDENTIALITY NOTICE:This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis, and only within recipient's organization.Nothing herein shall be duplicated,used,or otherwise disclosed—in whole or in part—for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. 6 Page 99 of 208 Business Reference Sheet Name of Contractor:VirTra, Inc Business Address:295 E Corporate PI,Chandler,AZ 85225 1. Reference Name: Beverly Police Department Contact Person:Sgt.Tony DiRuzza Address: 175 Elliot St., Beverly, MA 01915 Phone#: (978) 605-2512 Beverly Police Department in MA has purchased a V-300 4K simulator and associated equipment for $201,373.00.The purchased items were installed in March 2022.They have purchased additional years of service in 2023, 2024, and 2025. 2. Reference Name:Oakland Police Department Training Academy Contact Person: Nicholas Ramos Address:755 7th St.,Oakland CA 94607 Phone#: (510) 238-4486 Oakland Police Department Academy in CA has purchased a V-300 with an extra year of service and associated equipment for$220,230. Purchased items were installed in October 2020.They have purchased an additional year of service in 2024. 3. Reference Name: Phelps County Sheriff's Department Contact Person: Rick Hope Address: 500 W 2nd St., Rolla, MO 65401 Phone#: (573)426-3860 Phelps County Sheriff's Department in MO has been a VirTra client since 2008. Most recently,they purchased a V-300 and associated equipment for$167,661. Purchased items for that order were installed in February 2022. Phelps County purchased additional years of service and additional training magazines in 2024. CONFIDENTIALITY NOTICE:This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis, and only within recipient's organization.Nothing herein shall be duplicated,used,or otherwise disclosed—in whole or in part—for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. • 7 Page 100 of 208 Work Experience The number of years of experience as an Equipment Vendor/Service Center is 32. Location POC Name&Telephone Scope of Work Delivered and installed V-300 5-screen simulator with 4K projection. Hardware includes Lowell PD Jose Lorenzi—(978)382-2329 TASER 7 training device, P320 and M4 recoil kits and CO2 magazines, weapon-mounted and handheld flashlights,and OC spray training canister. Delivered and installed V-300 5-screen simulator with 4K projection. Hardware includes Essex County Sheriff s Office Jason Frampton—(781)520-9688 Threat Fire consequence device, P320 and M4 recoil kits and CO2 magazines,weapon-mounted and handheld flashlights,and OC spray training canister. Delivered and installed V-300 5-screen simulator.Hardware includes TASER 7 training device, Threat-Fire consequence device, New York MTA Patrick Carolan—(914)693-3204 G19, MPS,and M4 recoil kits and CO2 magazines,weapon-mounted and handheld flashlights,and OC spray training canister. Delivered and installed V-300 5-screen simulator. Hardware Milford PD Tom Wardowski—(203)878-6551 includes X2 TASER training device, P320, M&P,and M16 recoil kits and magazines. Delivered and installed V-300 5-screen simulator with 4K projection. Hardware includes X26 Beverly PD Antonio DiRuzza—(978)605-2512 TASER training device,Threat-Fire consequence device,G22 and M4 recoil kits and magazines,and weapon mounted flashlights. CONFIDENTIALITY NOTICE:This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis, and only within recipient's organization.Nothing herein shall be duplicated,used,or otherwise disclosed—in whole or in part—for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. 8 Page 101 of 208 TOWN OF MAMARONECK WESTCHESTER COUNTY,NEW YORK PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM TA-25-06 FORM OF PROPOSAL(PAGE l OP 2) To the Town Board of the Town of Mamaroneck Mamaroneck,N.Y. 10543 Gentlemen/Ladies The undersigned,as Bidder,declares that the only persons interested in this proposal,or the Contract proposed to be made,as principals,are stated;that he has carefully examined the Contract Documents and Specifications pertaining thereto;and he proposes and agrees, if this Proposal is accepted that he will enter into a Contract with the Town of Mamaroneck to furnish all necessary equipment and materials called for in the Specifications in the manner and with the time prescribed for the following price for furnishing and delivering free of Federal and State Taxes: BID PROPOSAL—PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM TA-25-06 ITEM NO. DESCRIPTION _ EXTENDED TOTAL Item No. 1 One(1)VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM Base Package Price $48,190. _ Unit bid in words:Forty-Eight Thousand one hundred ninety dollars TOTAL AMOUNT BID: $418,190 TOTAL AMOUNT BID 1N WORDS:Forty-Eight Thousand one hundred ninety dollars TOTAL ALTERNATE ITEM BID: S $0 TOTAL,AL ETERNATE ITEMBID IN WORN. Zero Dollars 1,Manna Boudreau,as a duty authorized representative of ViirTra,inc.have full read,understood and recognized the requirements of this bid I haw enclosed complete copies of this specification, having been filled out in good faith and to the best of my knowledge for the item(s)being bid BIDDER'S FIRMNAME;V�Tra,Inc ADDS OF FIRM ' I • +-I - SIG ' D: "tt DATE: L!f"X PRINTED:Alarm Boudreau TELEP.tHONEit:4Eo-968-14$8 TITLE:CFG - FAX 4:4811.968-1448_ Page 102 of 208 NON COLLUSION AFFIDAVIT This Affidavit must be completed,notarized and included in your bid proposal submission. Failure to do so will result in the rejection of your bid proposal. A separate Affidavit must be submitted by each principal of any joint venture. PROJECT: Town of Mamaroneck —VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM-Contract TA-25-06 I AiannQ -Ics:1Clr' .-1k ,acting on behalf of (Name of Person) (Person,Company,Corporation.Firm or Organization) Of which I am C ,submitting abid request for proposal (Title of Person) for the abovementioned project certify and affirm that Inc (Person,Company,Corporation,Firm or Organization) has neither directly or indirectly entered into any agreements,conferred with any other vendor(s) or participated in any"collusion"or otherwise taken any action to compromise the process of open competitive bidding in connection with the aforementioned project. False statements made herein may be subject to any criminal prosecution and disbarment from bidding future Town projects. \IV- rat c Name of or Firm Cje (lc?) Signature and Title of Official Making Affidavit Subscribed and sworn to before me this .:1,.e day of'A?1'1 _,20,P5. Notary Public Stets of Florida _ Patneta M Kelly art My Comnsls:ton HH 32646a (Notary Public) -- i xpires 10127/2026 My commission expires t v )-1 ,20 + . Page 103 of 208 TOWN OF 1L4 L4RONECK WESTCHESTER COU NTY,NEW YORK PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAES'ING SYSTEM ARTICLES OF AGREEMENT VirTra.Inc_ (Name of Bidder) (Name of Company) hereby agrees to provide services to the Town of Mamaroneck,Westchester County,New York in accordance with the Proposal,.Information for Bidders, and Specifications,which are attached to these Articles of Agreement and hereby made a part of this contract (all of which contract documents the Contractor acknowledges he has read and examined)and to accept in full payment fox the services listed in the Proposal,accepted by the Town of Mm iaroneck at the prices bid. The Town of Mamaroneck, Westchester County,New York agrees to make payment in full for services and equipment delivered_within the time period specified,and satisfactory demonstration to appropriate Town officials and upon the Contractor's providing the standard nnmrnrfacturer's Vi rant)!against defective materials and worins inship for a period of not less than one year after date of sellices. Upon the failure of the Vendor to perform in any manner, in accordance with the Proposals_ Infomiation for Bidders and Specifications, the Town has the right to cancel this contract and in such event,the bid security shall be considered as liquidated damages and shall be forfeited to the Tong. LN WITNESS WHEREOF,the Town of h. annaroneck has caused this contract to be executed by its duly authorized officers,who,however, incur no possible liability by reason of the execution thereof or of anything herein contained, and has hereunto set his hand and seal this day of TOWN OF ALVILI.RONECK ATTEST: By. Town Clerk Town Administrator ATTEST: By: inns 5oucireeu(Apr28,2i#S 15)4B Eon Contractor Page 104 of 208 TOWN OF MAMARONECK 740 WEST BOSTON POST ROAD MAMARONECK, NY 10543 APPLICATION FOR PREQUALIFICATION VENDOR QUALIFICATIONS: The fabrication shall be performed by persons regularly engaged in this field of work and who have an established reputation in the equipment manufacturing industry. They shall select and combine the materials and assume responsibility for the quality and performance of all such materials in conformance with all Town, County and State environmental regulations and specifications (refer to the TECHNICAL SPECIFICATIONS). The Vendor shall furnish, to the satisfaction of the owner, proof of previous experience in the fabrication of the proposed equipment. WORK EXPERIENCE: Number of years of experience as an Equipment Vendor/Service Center is 32 List of current contracts—municipal or commercial in nature. Name & Telephone # Scope & Type Owner & Location of Contact Person Maintenance 1. NY MTA Patrick Carolan 914-693-3204 V300 LE Installation and Current Service Contract 2. HOMER PD Robert Pitman 607-749-2028 V100 Installation and Current Service Contract 3. CAMILLUS PD Mike Schreyer (315)487-0102 V180 Installation and Current Service Contract 4. NY DHS Frank Iervasi 646-773-6576 V300 Installation and Current Service Contract 5. SHADOW FIREARMS Anthony Stone (914)490-1129 V300 Install.&Current Svc Contract (Attach list of additional current contracts if necessary) Vendors must have a minimum of three years of experience performing work related to the application of this type of equipment manufacturing. You must be the vendor of record or directly responsible for all projects listed. Purchase of VirtualReality L.E.Training System Page 18 Page 105 of 208 r DATE(MM/DDIYYYY) A`�E® CERTIFICATE OF LIABILITY INSURANCE E(MFED 25 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Chris Bouffard Lovitt&Touché A Marsh and McLennan Agency, LLC PHONE FAX — 8605 E. Raintree Drive, Suite 200 (A/C_No.Exit 602-385-0537 ,AIC,No):602-956-2258 Scottsdale AZ 85260 E-MAIL Do ESS: Chris.Bouffard@MarshMMA.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Federal Insurance Company 20281 INSURED VIRTSYSJv2 INSURER B:Gemini Insurance Company 10833 VirTra, Inc. 295 E. Corporate Place INSURER C:Convex Insurance UK Limited 55555 Chandler AZ 85225 INSURER D: INSURER E: —INSURER F: COVERAGES CERTIFICATE NUMBER:1876476874 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN SR ADDLSUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR wye POLICY NUMBER (MMIDD/YYYY) (MM/DD/YYYY LIMITS A X i COMMERCIAL GENERAL LIABILITY Y Y 35916537 3/11/2025 4/'1/2026 EACH OCCURRENCE $1,000,000 CLAIMS-MADE X OCCUR DAMAGE TO RENTED PREMISES,Ea occurrence) $1,000,000 I MED EXP(Any one person) I$10,000 PERSONAL BADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE ,$2,000,000 X POLICY JERCT X LOC PRODUCTS-COMP/OP AGO $2,000,000 OTHER: I $ A AUTOMOBILE LIABILITY Y Y 73577294 I 3/11/2025 4/11/2026 COMBINED SINGLE LIMIT $1,000,000 _ (Ea accident, X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ ,AUTOS ONLY _ AUTOS ONLY ,!Per accident: _ 1 $ A X UMBRELLA LIAB ' X OCCUR 79871478 3/11/2025 4/11/2026 EACH OCCURRENCE $15,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $15,000,000 DED RETENTION.$ $ A WORKERS COMPENSATION Y 71765122 11/18/2024 11/18/2025 X I STATUTE I _OERH- AND EMPLOYERS'LIABILITY Y/N ---- ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBEREXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 B Professional Liability(Primary) VIPL056467 3/11/2025 4/11/2026 Each Claim/Aggregate 3,000,000 C Professional Liability(Excess) XPL0000110325 3/11/2025 4/11/2026 Each Claim/Aggregate 2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Additional insured applies,when required by written contract,as respects to General Liability per form 80-02-2367 05/07 and Professional Liability per form VP0783 7/17.Insurance is primary and non-contributory,when required by written contract,as respects to General Liability per form 80-02-2653 07/09.Waiver of Subrogation applies,when required by written contract,as respects to General Liability per form 80-02-2362 and Workers Compensation per form WC000313 04/84. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN State of New Hampshire ACCORDANCE WITH THE POLICY PROVISIONS. Police Standards and Training Council _ 17 Institute Drive AUTHORIZED REPRESENTATIVE Concord NH 03301-7413 (7V01 J V �` ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Page 106 of 208 C !—I U B B° Liability Insurance Endorsement Policy Period MARCH 11,2024 TO MARCH 11,2025 Effective Date MARCH 11,2024 Policy Number 3591-65-37 PSU Insured VIRTRA,INC. Name of Company FEDERAL INSURANCE COMPANY Date Issued MARCH 11, 2025 ',:^,tli.:ylX.^:.°S..:fYt.T:.tll.i-.:^2X"rf:.,.:..i:'r..�:::.'G...A..Ak.'.:,A':7L:>t.".:s':'�T..:i2.} '.:.::1X.-:ar:...ffi:' X':f2R':..:.:sid:3Y.:]R'S.]F:. .R:..::.A:�.'A'.s::.:' ....A.::. •:M45 ::.-3::a..a.n ...::nTXrrzAv�.•say.,.nv<.,7t#:3+.4iS:ti.%:2-i�:iEt This Endorsement applies to the following forms: GENERAL LIABILITY EMPLOYEE BENEFITS ERRORS OR OMISSIONS Under Conditions,the following provision is added to the condition ytitled Other Insurance. Conditions Other insurance- If you are obligated,pursuant to a written contract or agreement,to provide the person or Primary,Noncontributory organi'ation described in the Schedule(that is also included in the Who Is An Insured section of this Insurance-Scheduled contract)with primary insurance such as is afforded by this policy,then this insurance is primary and Person Or Organization we will not seek contribution from insurance available to such person or organization. Schedule LARSON-DANIELSON CONSTRUCTION CO.,INC. 302 TYLER STREET LA PORTE,IN 46350 LARSON-DANIELSON CONSTRUCTION CO.,INC THE CITY OF MICHIGAN CITY MICHIGAN CITY POLICE DEPARTMENT AMERICAN STRUCTURE POINT,INC 302 TYLER STREET LAPORTE,IN 46350 CHESTERFIELD COUNTY GO PURCHASING DEPARTMENT P O BOX 51 CHESTERFIELD,VA 23832-0001 KYRENE BUILDING,LLC GO SCRIPPS PROPERTY MANAGEMENT,LLC CITY OF GOODYEAR 190 N LTTCHFIELD RD GOODYEAR,AZ 85338 CITY OF INGLEWOOD ONE MANCHESTER BLVD,INGLEWOOD,CA 90301 PERSONS OR ORGANIZATIONS THAT YOU ARE OBLIGATED,PURSUANT TO A CONTRACT OR AGREEMENT,TO PROVIDE WITH SUCH INSURANCE AS Liability Insurance Conditions-Other Insurance-Primary,Noncontributory Insurance-Scheduled Person Or Organization continued Form 80-02-2653(Rev.7-09) Endorsement Page 1 Page 107 of 208 C H U B B° Liability Insurance Endorsement Policy Period MARCH 11,2024 TO MARCH 11,2025 Effective Date MARCH 11,2024 Policy Number 3591-65-37 PSU Insured VIRTRA,INC. Name of Company FEDERAL INSURANCE COMPANY Date Issued MARCH 11,2025 (^.. 7Y4'^' W.s.::..1W:: t.7.+.�WF.:..S::i .f«:.Jf..::#. -.:...P:.:t .:.:LLS-2:?Pr::.7'r.:.5.i.:_.: Ai:. dB .4'is'aM.N.;-.%C.:.;".-.S.tii,.h:d.-•;.is4h£r:.'.,:reww ...Y::..F.-.::%..:J.!:1�/isw.9se,'!.J:'X' ;+I:':5.w 7VX:.in:'}7vilrlNti+W['!r7'.'xrrb'. This Endorsement applies to the following forms: GENERAL LIABILITY fir"5::^S0.i<%^•.iCW:i14r.a,'.Virg,.7R.,s-,w✓s.l[.BR.:,:a:r , A': .gwrr::2r+ls:.+w:p'r:x. 4......x=+.•h.Yr9N,£ «,W6�,Xs Under Conditions,Transfer Or Waiver Of Rights Of Recovery Against Others,the following provision is added: Conditions Transfer Or Waiver Of However,we waive any right of recovery we may have against the designated person or organization Rights Of Recovery shown below because of payments we make for injury or damage arising out of your ongoing Against Others operations or done under a contract with that person or organization and included in the products-completed operations hazard.This waiver applies to the designated person or organization. Designated Person Or Organization LARSON-DANIELSON CONSTRUCTION CO.,INC. 302 TYLER STREET LA PORTE,IN 46350 CITY OF DALLAS THE STATE OF ARIZONA ARIZONA DEPARTMENT OF TRANSPORTATION 1324 N.22ND AVE.,PHOENIX AZ 85009 PERSONS OR ORGANIZATIONS THAT YOU ARE OBLIGATED,PURSUANT TO A CONTRACT OR AGREEMENT,TO PROVIDE WITH SUCH INSURANCE AS IS AFFORDED BY THIS POLICY CITY OF SALINA,ITS AGENTS,REPRESENTATIVES,OFFICERS, OFFICIALS,AND EMPLOYEES 300 W.ASH ST.,SALINA,KS 67401 CORPS SOLUTIONS,LLC 233 GARRISONVILLE ROAD,SUITE 202 STAFFORD,VA 22554-1551 Liability Insurance Condition-Waiver Of Transfer Of Rights Of Recovery continued Form 80-02-2362(Rev.4-01) Endorsement Page 1 Page 108 of 208 Liability Endorsement (continued) All other terms and conditions remain unchanged. Authorized Representative Q C).`t , Liability Insurance Condition-Waiver Of Transfer Of Rights Of Recovery last page Form 80-02-2362(Rev.4-01) Endorsement Page 2 Page 109 of 208 C H U B B® Liability Insurance Endorsement Policy Period MARCH 11,2024 TO MARCH 11,2025 Effective Date MARCH 11,2024 Policy Number 3591-65-37 PSU Insured VIRTRA,INC. Name of Company FEDERAL INSURANCE COMPANY Date Issued MARCH 11, 2025 This Endorsement applies to the following forms: GENERAL LIABILITY Under Who Is An Insured,the following provision is added. Who Is An Insured Additional Insured- Persons or organisations shown in the Schedule are insureds;but they are insureds only if you are Scheduled Person obligated pursuant to a contract or agreement to provide them with such insurance as is afforded by Or Organization this policy. However,the person or organization is an insured only: • if and then only to the extent the person or organization is described in the Schedule; • to the extent such contract or agreement requires the person or organization to be afforded status as an insured; • for activities that did not occur,in whole or in part,before the execution of the contract or agreement;and • with respect to damages,loss,cost or expense for injury or damage to which this insurance applies. No person or organization is an insured under this provision: • that is more specifically identified under any other provision of the Who Is An Insured section(regardless of any limitation applicable thereto). • with respect to any assumption of liability(of another person or organization)by them in a contract or agreement.This limitation does not apply to the liability for damages,loss,cost or expense for injury or damage,to which this insurance applies,that the person or organization would have in the absence of such contract or agreement. Liability Insurance Additional Insured-Scheduled Person Or Organization continued Form 80-02-2367(Rev.5-07) Endorsement Page 1 Page 110 of 208 CHUBB' Liability Endorsement (continued) Under Conditions,the following provision is added to the condition titled Other Insurance. Conditions Other Insurance— If you are obligated,pursuant to a contract or agreement,to provide the person or organization Primary,Noncontributory shown in the Schedule with primary insurance such as is afforded by this policy,then in such case Insurance—Scheduled this insurance is primary and we will not seek contribution from insurance available to such person Person Or Organization or organization. Schedule Persons or organizations that you are obligated,pursuant to a contract or agreement,to provide with such insurance as is afforded by this policy. All other terms and conditions remain unchanged. Authorized Representative Liability Insurance Additional Insured-Scheduled Person Or Organization last page Form 80-02-2367(Rev.5-07) Endorsement Page 2 Page 111 of 208 C H U B B° Policy Conditions Endorsement Policy Period MARCH 11,2024 TO MARCH 11,2025 Effective Date MARCH 11,2024 Policy Number 3591-65-37 PSU Insured VIRTRA,INC. Name of Company FEDERAL INSURANCE COMPANY Date Issued MARCH 11,2025 BCtlC:::J.k�Y..S...:)%:':tlA.siW'P:.:]a.,:s!'.,Ox.x7:.tWk+=.ap',33 >-:W:-A1:'1C..ids-.-9i`..SIP.'r3C^.;:::�J6.^?o.iPfr�aa's ►�►.::zdP'''-�+?P.. ....Y!' .:,iEWPc..:bE::a-r:::F:r.'KR.:T.N9..m'P::4.':r:.>/.'taw;eYC3:6:Yi�aRx^.45s':.t►r73eW:;+Y�. This Endorsement applies to the following forms: COMMON POLICY CONDITIONS X�4F:tg63K.M::.S:k3f.•.:s^J,'..:"3:C%CSM.as's?�'6>R:�:?7:S3X'.':iX'.... :"F'r......7N'..�:;_..'nn.::71i4'.iLL,. ::?b.'RC':7Y.' .:5...:M.:" 7G,:::e>:.19.:- ;,..f�+..:xa:6rkk?!SJXP.4:`AM:Yf4:.£,Y�Y:i�R1tlC:�.•p;.:.6:£T,:.»rri.��c5t:'+�,:'wTSiSvf,?�'n+'M�: yy,.n;::7'.s":'S> Under Conditions,the following condition is added. Conditions Notice Of Cancellation When we cancel this policy for any reason,other than non-payment of premium,we will notify To Scheduled Persons person(s)or organization(s)shown in the Schedule at least 30 clays in advance of the cancellation Or Organizations When We Cancel Any failure by us to notify such person(s)or organization(s)will not: • impose any liability or obligation of any kind upon us;or • invalidate such cancellation. ttiiwWEC:]Y.iKs:i.'%rF...:L.�:.+30.G.:4...r55:r.,T:: 'bYn.M:-:.S£..NfA+:Saw.1W"t'iY:"N.:� ':97C�.`zi4:MHcYo7fF.WW.s'�'.'WF.s4i''.ti.�a.�„g;,�;TYL.d.":A�:t#1t?-:'�F.m.N::e#7l.FQS3.:'�-...-W.!-,r:.4:'iF.":.-i@+4YJXc�.-%1w�::.kXe•rr7'i�RKA1FN!i.H�:AWi7;'9.'. ,..ft:. Schedule Person(s)or Organization(s): COUNTY OF LOS ANGELES-ISD Address: 1100 N.EASTERN AVENUE,RM#G115 LOS ANGELES,CA 90063 Person(s)or Organi7ation(s): US DEPARTMENT OF STATE REGIONAL PROCUREMENT SUPPORT Address: 4000 NORTH ANDREWS AVENUE FORT LAUDERDALE,FL 33309 Notice Of Cancellation To Scheduled Persons Or Organizations Policy Conditions (Except Non-Payment Of Premium) continued Form 80-02-9779(Ed.3-11) Endorsement Page 1 Page 112 of 208 Conditions (continued Person(s)or Organization(s): TREND CONSTRUCTION INC AND THE U.S.CORPS OF ENGINEERS,DISTRICT OF WILMINGTON Address: 1826 N.ALAFAYA TRAIL,STE 100 ORLANDO,FL 32826 Person(s)or Organization(s): CITY AND COUNTY OF SAN FRANCISCO,ITS OFFICERS, AGENTS AND EMPLOYEES DIRECTOR,OFFICE OF CONTRACT Address: ADMINISTRATION PURCHASING DIVISION,CITY HALL, ROOM 430 1 DR CARLTON B.GOODLETT PLACE SAN FRANCISCO,CA 94102-4685 Person(s)or Organization(s): THE COUNTY OF OAKLAND AND COUNTY AGENTS OAKLAND COUNTY PURCHASING DIVISION Address: 2100 PONTIAC LAKE ROAD BLDG 41W WATERFORD,MI 48328-0462 Person(s)or Organization(s): CHESTERFIELD COUNTY GO PURCHASING DEPARTMENT Address: P.O.BOX 51 CHESTERFIELD,VA 23832-0001 Person(s)or Organization(s): CITY OF DALLAS,PROCUREMENT SERVICES C/O CERTFOCUS Address: PO BOX 140528 KANSAS CITY,MO 64114 Person(s)or Organization(s): THE UNIVERSITY OF CHICAGO Address: 5801 S.Fr i IS AVE CHICAGO,IL 60637 Person(s)or Organization(s): NEW YORK METROPOLITAN TRANSIT AUTHORITY POLICE. C/O MTA RISK AND INSURANCE MANAGEMENT Address: 2 BROADWAY,21ST FLOOR NEW YORK,NY 10004 Person(s)or Organization(s): CITY OF CEDAR RAPIDS FINANCE DEPARTMENT-PURCHASING SERVICES DIVISION Address: 101 FIRST STREET SE CEDAR RAPIDS,IA 52401 Notice Of Cancellation To Scheduled Persons Or Organizations Policy Conditions (Except Non-Payment Of Premium) continued Form 80-02-9779(Ed.3-11) Endorsement Page 2 Page 113 of 208 C H U B B° Policy Conditions Endorsement Effective Date MARCH 11,2024 Policy Number 3591-65-37 PSU Person(s)or Organiiation(s): CITY OF FAIRFIELD POLICE DEPARTMENT C/O INVESTIGATIONS BUREAU Address: 1000 WEBSTER STREET FAIRFIELD,CA 94533-4883 Person(s)or Organization(s): CORPS SOLUTIONS,LLC ATTN:DIRECTOR OF CONTRACTS Address: 233 GARRISONVILLE ROAD,SUITE 202 STAFFORD,VA 22554-1551 All other terms and conditions remain unchanged. Authorized Representative Notice Of Cancellation To Scheduled Persons Or Organizations Policy Conditions (Except Non-Payment Of Premium) last page Form 80-02-9779(Ed.3-11) Endorsement Page 3 Page 114 of 208 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13 (Ed. 4-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule Any person or organization against whom you have agreed to waive your right of recovery in a written contract, provided such contract was executed prior to the date of loss. For policies or exposure in Missouri: Any person or organization for which the employer has agreed by written contract, executed prior to loss, may execute a waiver of subrogation. However, for purposes of work performed by the employer in Missouri, this waiver of subrogation does not apply to any construction group of classifications as designated by the waiver of right to recover from others (subrogation) rule in our manual. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 11-18-24 Policy No. 71765122 Endorsement No. Insured VIRTRA, INC. Premium$ Incl. Insurance Company Federal Insurance Company Countersigned By WC 00 0313 (Ed.4-84) ©1983 National Council on Compensation Insurance. Insured Copy Page 115 of 208 Policy Number: V1PL056467 VP 07 83 07 17 Insured Name:VirTra Inc Number: 1 Effective Date: 03/11/2025 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED This endorsement modifies insurance provided under the following: Professional Liability Coverage Part I. Section VIII. DEFINITIONS, paragraph G. Insured(s), is amended to add the following provisions: Insured includes as an additional Insured any person or organization for whom the Named Insured is performing Professional Services when the Named Insured and such person or organization have agreed in writing in a contract or agreement, prior to the performance of Professional Services, that such person or organization be added as an additional Insured on the Named Insured's policy. This endorsement shall only apply to Claim Expenses with respect to Claims made against such additional Insured arising solely out of Wrongful Acts of the Named Insured in the performance of Professional Services for the additional Insured. The Company will not pay any Loss on behalf of the additional Insured. Such person or organization is an additional Insured only with respect to the Named Insured's ongoing performance of Professional Services for the additional Insured. A person's or organization's status as an additional Insured under this endorsement ends when the Named Insured's Professional Services for that additional Insured are completed. II. Section IV. EXCLUSIONS, paragraph L. Insureds versus Insureds, is deleted in its entirety and replaced with the following: L. Insureds versus Insureds Claim by or on behalf of any Insured, or any present or former shareholder, partner, officer, director, or employee of any Insured, against any other Insured. However,this exclusion shall not apply to any Claim made against the Named Insured by any person or organization considered an additional Insured and that would otherwise be afforded under this Policy Endorsement Premium: Included All other terms and conditions of this Policy remain unchanged. VP 07 83 07 17 ©Vela Insurance Services Page 1 of 1 All Rights Reserved Page 116 of 208 Indemnification and Hold Harmless Agreement We agree to hold harmless, indemnify and defend the Town of Mamaroneck from and against any and all claims, damages, liabilities, obligations,judgments, charges, costs, expenses and fees, including but not limited to personal injury and property damage or theft,arising from work for the Town of Mamaroneck.. Company Title/Name: Name: Signature: Date: Nature/Scope of Work Being Performed: Please sign, date and return to: Town of Mamaroneck Town Center—740 West Boston Post Road Mamaroneck, NY 10543 The foregoing is subject to the Exceptions noted on page 6 of VirTra ' s proposal . Page 117 of 208 .17 `" 1 rri Town of Mamaroneck n Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Award of Bid TA-25-07—Reconstruction of Municipal Sidewalks & Curbing Date: June 4, 2025 Attached please find a memo from Town Engineer, Rob Wasp, requesting consideration of award of bid TA-25-07 - "Reconstruction of Municipal Sidewalks & Curbing." Action Requested: Resolved that the Town Board hereby awards Bid TA-25-07- Reconstruction of Municipal Sidewalks & Curbing to Peter J. Landi, Inc. for an amount not to exceed $189,300.00 and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Page 118 of 208 4 Town of Mamaroneck Comptroller, Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 @townofmamaroneckNY.gov Date: May 28, 2025 To: Meredith Robson, Town Administrator From: Robert P. Wasp, Town Engineer CC: Tracy YogmanTown Comptroller Subject: Award of Bid TA-25-07—Reconstruction of Municipal Sidewalks & Curbing General: Bid procurement was recently completed for the Town's 2025 reconstruction of sidewalk and curbing contract. The project scope consists of sidewalk and curbing replacement along portions of Howell Avenue and Edgewood Avenue. On May 20th, 2025, ten (10) bid proposals were received as summarized on the attached bid tabulation table. The apparent low bidder is "Peter J. Landi Inc." at the submitted total price of $189,300.00 for the full project scope. The Engineering Department has extensive experience working with the Contractor on Town capital projects, including the 2024 Sidewalks & Curbing contract. Work completed by Peter J. Landi, Inc has been consistently good quality and conducted in a professional manner. No errors or omissions that could potentially impact the viability of their bid price have been identified at this time. The Engineering Department recommends authorization of contract award to Peter J. Landi Inc. based upon their submitted base bid amount of$189,300.00. Budget for the reconstruction of sidewalk and curbing contract was planned as part of capital project H5173 in the amount of$177,665.69. There is a budget shortfall in the amount of $11,634.31 in the Capital Account. The provided bid proposal includes a $5,000 Miscellaneous Additional Work line item for any unforeseen conditions and will only be used at the Towns discretion. The shortfall balance will be funded through a transfer from the Highway Department operating account- "Sidewalk Repair"DB5110-4233. Please feel free to contact me with any questions. Attachment/s: Bid tabs TA-25-07 Page 119 of 208 0 0 0 co ni O el O O o 0 0 o p O O O 0 CZ O I I O O O O O co O a To O o R O o 4 `0. O Ow O N tn O d; O o H U 0 646�9 64 6�9 6�9 0/ E0 El.64 bq •O .a o z IQ y wo ✓ L F 'tr is o 2 H ; b U ac A•. 7 0 al F a O .0W w w 0 L L 1. R 0L 0 _ C ea = g co, a o' c co c U ccc 0 0 0 o e o - o e o 0 0 0 0 co Val - en ' O o co M d9 64 EA EA EA E 49 E N O O h • O OON co O oo O 0. 0 C N o op o • a o o a• . ' N .w N O �69 469 N69 tel M69 69 ti 69 a. co us 69 a OZ 0 0 5 u 'ci c cq e• o O 0 L O F 0 p 0 0• 0 g O o O d F w k' w' w k' >. w .O 0 E. 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O K U 0.1 �p 3 o b a' Q at c m •� H W s .APo v'y Vl o ;.a v c'b 6 a -7 O 0 d yo4, c6 en M 4 o ,6 5 z z o N MOl 3Nl• O .a N O O . O y a O G v] z � — o Wage t123 of 208 `" 1 rri Town of Mamaroneck Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Award of Bid TA-25-10—Resurfacing of Various Roads Date: June 4, 2025 Attached please find a memo from Town Engineer, Rob Wasp, requesting consideration of award of bid TA-25-10 "Resurfacing of Various Roads." Action Requested: Resolved that the Town Board hereby awards Bid TA-25-10 "Resurfacing of Various Roads" to Laura Li Industries LLC in the amount not exceed $777,773.00 and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Page 124 of 208 mTown of Mamaroneck Comptroller, Town Center F€7UMDEa 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 @townofmamaroneckNY.gov Date: June 4, 2025 To: Meredith Robson, Town Administrator From: Robert P. Wasp, Town Engineer CC: Tracy YogmanTown Comptroller Subject: Award of Bid TA-25-10—Resurfacing of Various Roads General: Bid procurement was recently completed for the Town's 2025 road resurfacing contract. The base project scope consists of pavement resurfacing and related work on various streets throughout the Town, including E. Brookside Dr., Sackett Dr., Althea Ln., Greystone Ave., Briar Del Cir., Winding Brook Dr., Poccia Cir., Lakewood Ln., Woody Ln., Stonewall Ln., Valley Stream Rd. W., Mulberry Ln., Avon Rd., Cresent Rd., Briarcliff Rd., and Highridge Rd. On May 23rd, 2025, four (4) bid proposals were received as summarized on the attached bid tabulation. The apparent low bidder is Laura Li Industries LLC at the submitted base bid price of $777,773.00 for the contract scope. Add Alternate No. 1 was included on the bid form for the addition of resurfacing work on Bryson St. The additional cost for the inclusion of Alternate No. 1 amounts to $21,004.00 above the base bid price. New sidewalk and curb construction for Bryson Street remains under consideration by the Town as a future capital improvements project. The Engineering Department expects to have finalized consultant recommendations for sidewalk improvements available at the time of 2026 budget review. Contract award without inclusion of Alternate #1 is recommended to allow for continued consideration of new curbing and sidewalks on Bryson St. Laura Li Industries has completed the Town's annual road resurfacing contract for the last three consecutive years. Work completed by the contractor has been of satisfactory quality and conducted in a professional manner. No errors or omissions that could potentially impact the viability of their bid price have been identified at this time. Budget for pavement resurfacing was planned as part of the 2025 adopted capital budget ( H5104). A budget amendment has been submitted based upon this year's bid result. The Engineering Department recommends authorization of the contract award to Laura Li Industries in the base bid contract amount of $777,773.00. The contract includes a miscellaneous additional work line item of $l 0,000.00 that can be used at the Town's discretion for contingency work. Funding for the contract Page 125 of 208 award is fully available as part of Capital Account H5104, pending approval of the budget amendment. Please feel free to contact me with any questions. Attachment/s: Tabulation_TA-25-10 Road Resurfacing Page 126 of 208 / - _ 0 - 5 : , : \ \ \ \ , : z : \ LL }\\ 7 = _ ! ! ! // 2 4 ! ! ! 2 \ \ / ;-4 is, is 74 { \ \ F. F. / \ \ \ \ \ 4 ) . } 4 \ \ \ \ \ \ \ \ } k� Z IF - ! \ ® j { / \ \ \ \ \ \ { % {) / { Fg IQ / / §&{ » 2 \J! \ ) - - }\ \ , / \ \ • \ \ \ \ { / > ( ` \ z j - ` \ 02, \ » ) Page 127 of 208 47 13) Lu. `" irri Town of Mamaroneck n Town Center FOUNDED 11561 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: 2025 Capital Budget Amendments Date: June 4, 2025 Attached please find a memo from Tracy Yogman, Town Comptroller, regarding 2025 Capital Budget Amendments. Action Requested: Resolved that the Town Board hereby authorizes the Comptroller to make the necessary budget amendments, as presented. Page 128 of 208 o mTown of Mamaroneck Comptroller, Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 Tyogman@townofmamaroneckNY.org Date: June 4, 2025 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: 2025 Capital Budget Amendments General: In compliance with the Budget Policy, the following 2025 capital budget amendments are recommended for approval. 1. Police Equipment (H3177/B3620) Funds for police equipment are available to transfer back to the Part Town Fund for the taser ammunition/equipment. This equipment is leased and is an operating expense. A budget amendment is recommended for this transfer. 2. Curb Improvements (H5173) The best value bid for Howell Ave curb improvements of$189k requires an additional $11k of funding from the Highway Fund. A budget amendment is recommended below to transfer funds from the Curbs/Sidewalk account in the Highway Operating Fund to the Capital Fund to complete this project. 3. Roads, Sidewalks & Curbs (H5104) The Town was awarded$13k in additional CHIPS funds for roads and sidewalk improvements. The best value bid of$777k requires an additional $37k in funding. A budget transfer from the Highway Fund contingency is recommended below to complete the funding for the annual road reconstruction project. Attachment/s: 2025 CAPITAL BUDGET AMENDMENTS - June 4, 2025 Page 129 of 208 2025 CAPITAL BUDGET AMENDMENTS Increase/ Item# Type Budget Account Description (Decrease) Amount Capital Rind(FUND H) 1 Expense H3177-0400 PbI i ce Equipment Decrease $ (12,111.27) Expense H3177-9902 Transfers to B Increase 12,111.27 Expense B3120-4186 Prof Development Decrease (1,966.00) Expense B3120-2125 Firearms equipment Increase 14,077.27 Fbvenue B9900-5040 Transfers from H Increase 12,111.27 2 Expense H5173-0400 Curb Improvements Increase 11,634.31 Fbvenue H5173-5033 Transfer from DB Increase 11,634.31 3 Fbvenue H5104-3502 CHIPS Increase 12,899.02 Expense H5104-0400 Fbad,Sdewalks&Curb Improvs Increase 12,899.02 Expense H5104-0400 Poad,Sdewalks&Curb Improvs Increase 37,010.40 Fbvenue H5104-5033 Transfer from DB Increase 37,010.40 HIG-IWAYFUND(FUND DB) 2 Expense DB9900-9950 Transfer to DB(H5173) Increase 11,634.31 Expense DB5110-4233 Curbs/Sdewalks Decrease (11,634.31) 3 Expense DB9900-9950 Transfer to DB(H5104) Increase 37,010.40 Expense DB5110-4050 Contingency Decrease (24,700.00) Expense DB5130-4050 Contingency Decrease (12,310.40) Page 130 of 208 PUBLIC HEARING NOTICE LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York,a Public Hearing will be held on Wednesday,June 4, 2025,at 8:00 PM or as soon thereafter as is possible,to consider the"Extension of No Parking Zone along Burton Road" law, at the Town Center,740 W. Boston Post Road, Mamaroneck, New York. Purpose: In addition to the area on Burton Road where parking already is prohibited, the Town Board finds that parking must be prohibited along a section of the west side of Burton Road measured from its intersection with Palmer Avenue. You may also view the meeting on local municipal access television (Cablevision 75, 76, 77 or Verizon 34, 35, 36)or on LMC Media's website, https://Imcmedia.org. The full text of this document can be viewed on the Town's website, https://www.townofmamaronecknv.gov/calendar.aspx,or by calling the Town Clerk's Office at 914-381-7870,for a mailed copy. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Published: May 27, 2025 Page 131 of 208 Local Law No. -2025 This local law shall be known as the "Extension of No Parking Zone along Burton Road" law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1-Purpose: In addition to the area on Burton Road where parking already is prohibited, the Town Board finds that parking must be prohibited along a section of the west side of Burton Road measured from its intersection with Palmer Avenue. Section 2-Amendment of a current section of the Mamaroneck Code: Section 219-18 of the Code of the Town of Mamaroneck hereby is amended to replace the words "West side between the driveways of 6 Burton Road and 8 Burton Road" in the Location column for the south bound direction of Burton Road with the words in Location column appearing below: §219-18 Parking prohibited at all times. A. No motor vehicle shall be parked at any time upon any of the public highways or parts of public highways described below: Name of Public Highway Direction of Travel Location Burton Road South West side from Palmer Avenue for a distance of 60 feet and between the driveways of 6 Burton Road and 8 Burton Road Except as so amended, the remaining text of section 219-18 shall remain unchanged. Section 3-Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 4-Effective Date: This Local Law shall become effective upon filing with the Secretary of State. Page 132 of 208 April 25,2025 Page 133 of 208 13) Lu. `" irri Town of Mamaroneck n Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: Fire Claims 6-4-25 Date: June 4, 2025 Action Requested: Resolved that the Board of Fire Commissioners hereby approves the attached list of fire claims. Page 134 of 208 49 4 Town of Mamaroneck Comptroller, Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 tyogman@townofmamaroneckNY.org Date: June 4, 2025 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: Fire Claims 6-4-25 General: Attached is the list of fire claims for approval. Attachment/s: FIRE CLAIMS-6-4-25 Page 135 of 208 TOWN OF MAMARONECK FROM: TRACY YOGMAN-TOWN COMPTROLLER RE: Fire Claims Date June 4,2025 The following Town of Mamaroneck Fire Department claims have been certified by Chief Alex Rapp and submitted to the Comptroller's Office for payment: VENDOR DESCRIPTION AMOUNT Cleaning supplies,ground supplies,USB converter, bell stand Amazon.Com repair,Fire Prevention handouts $ 549.70 Hi-Tech Fire&Safety,Inc. Fire Helmets $ 1,566.16 Liftoff,LLC Exchange Online Plan 2 GCC for 35 Licenses $ 3,360.00 TOM Fire Dept. Dept Drill-lunch supplies 5/20/25 $ 194.50 Verizon Fire HQ service- 5/10-6/9/25 $ 297.23 Village Pizza&Pasta Engine Co OPS basic skills-meal 5/7/25 $ 122.75 Total $ 6,090.34 Page 136 of 208 .17 10 Lu. " 1 i Town of Mamaroneck n Town Center FOUNDED 11561 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Extension of Temporary Parking Permits Date: June 4, 2025 Attached for your consideration is a memo from Town Clerk, Allison May,regarding the extension of temporary parking permits for nonresidents. Action Requested: Resolved, that the Town Board hereby approves the extension of current temporary parking permits held by nonresidents for a minimum of three months, and no later than the effective date of the proposed new local law, for a fee of $225 for the three month period. Page 137 of 208 49 - �, m Town of Mamaroneck Town Clerk, Town Center F€7UMDEa 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 amay@townofmamaroneckNY.org Date: June 4, 2025 To: Meredith Robson, Town Administrator From: Allison May, Town Clerk Subject: Extension of Temporary Parking Permits General: The resolution allowing nonresidents—who had historically purchased Town parking permits for Lot A but were newly identified as nonresidents under our updated permitting and licensing system—is set to expire at the end of June. To ensure a smooth transition and prevent any disruption, it is necessary to extend this allowance for those nonresidents with current temporary Lot A Daytime permits. This extension will allow the Town Clerk's office to issue permits for an additional three months while we finalize the proposed local law, set the public hearing, and await the designated local law's return from New York State. The prorated cost of the nonresident permit for this three-month period would be $225, should the Board decide to approve at the same monthly rate. Page 138 of 208 .17 Town of Mamaroneck Town Center FOUNDED 11561 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Robert P. Wasp, Town Engineer Re: Award of Bid- TA-25-04 - Weaver Street Sidewalk Extension PIN 8761.32 Date: June 4, 2025 Attached please find a memo from Town Engineer, Rob Wasp, along with a recommendation from AI Engineers requesting the Town Board's conditional approval to award Bid TA-25-04 for the Weaver Street Sidewalk Extension. You may recall the New York State Department of Transportation must formally approve or agree with the decision to award a construction contract to a selected contractor before the contract can be officially signed and executed. The Engineering Department will continue to work with the consultants at AI Engineers to ensure compliance with construction inspection and administrative requirements associated with the TAP grant. Action Requested: RESOLVED, that the Town Board hereby conditionally authorizes the award of Bid TA- 25-04 "Weaver Street Sidewalk Extension PIN 8761.32" to Paladino Concrete Creations Corp. in the amount not to exceed $928,145.00, contingent upon receipt of Concurrence of Award from NYSDOT. BE IT FURTHER RESOLVED, that upon Concurrence of Award from NYSDOT, the Town Board hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Page 139 of 208 0 ' \ .53 41 Town of Mamaroneck Engineering Department, Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 @townofmamaroneckNY.gov Date: June 4, 2025 To: Meredith Robson, Town Administrator From: Robert P. Wasp, Town Engineer CC: Carol MurrayCivil Engineer CC: Tracy YogmanTown Comptroller Subject: Award of Bid- TA-25-04 - Weaver Street Sidewalk Extension PIN 8761.32 General: Procurement of bid proposals was recently completed for the construction of the Weaver Street Sidewalk Extension. Project scope generally includes installation of new sidewalk along the southbound side of Weaver Street between Bonnie Way and Murray Avenue. Bid documents were advertised and made publicly available on the New York State Contract Reporter website beginning on April 17th. A total of four (4) contractor proposals were received by the Town on May 8th and subsequently reviewed by Town consultant, Al Engineers, Inc., and Engineering Department staff. The lowest responsive and responsible bid proposal was submitted by Paladino Concrete Creations Corp. in the amount of $928,145. In the enclosed Recommendation to Award, Al Engineers, Inc has provided a positive recommendation of Paladino Concrete Creations Corp. based on direct experience with the contractor on public works contracts in other municipalities. The Town was awarded grant funds through the NYSDOT Transportation Alternatives Program (TAP) in 2015, in the amount of $315,728. Budget for construction phase activities, inclusive of grant funds, is available as part of Capital Project H5145 in the amount of$1,033,418. It should be noted that the recommended bid proposal includes a $100,000 Miscellaneous Additional Work line item for any unforeseen field conditions, and will only be used at the Town's discretion. Remaining available budget is expected to be allocated to construction inspection services by the design Engineer of Record, Al Engineers, Inc. Additional services by the Town's consultant are necessary to ensure the Town meets the construction inspection and administration requirements associated with receipt of TAP grant funding. Page 140 of 208 For this locally-administered federal-aid project, the Town must receive Concurrence of Award from NYSDOT prior to execution of the construction contract. The Engineering Department recommends that conditional authorization of contract award to Paladino Concrete Creations Corp. is made contingent on receipt of NYSDOT concurrence. Please feel free to contact me with any questions. Attachment/s: Recommendation to Award- Weaver Street, TA-25-04 Bid Tabs TA-25-04 Weaver Page 141 of 208 100 Summit Lake Drive, Suite 160 AI Engineers Valhalla, NY 10595 (914) 631-8600 phone (914) 631-5769 fax www.drepc.com Dolph Rotfeld Engineering Division www.aiengineers.com Recommendation to Award Memorandum TO: Robert Wasp, PE DATE: May 15, 2025 RE: Weaver Street (NYS 125) Sidewalk Extension Town of Mamaroneck Contract: TA-25-04 Dear Mr. Wasp: On May 8, 2025, four (4) bids were received for the above referenced project. The apparent low bidder was Paladino Concrete Creations Corp., of Mount Vernon, NY with a total base bid price of$928,145.00 This office has previous experience working with Paladino Concrete Creations Corp. on multiple municipal contracts and has found their work to be professional and satisfactory. Therefore, we are recommending the award of the contract TA-25-04 to Paladino Concrete Creations Corp. Please advise us of your decision and when you will be scheduling a meeting with the contractor regarding contract signing, insurance policies and a tentative work schedule. Thank you, Chris Mecozzi, P.E. Project Manager Page 142 of 208 Improving Life. By Design. Bid Tabulation Sheet Weaver Street(NYS 125)Sidewalk Project EX1BnS.On PIN: 8761.32 Town of Mamaroneck Paladino Concrete Creations Corp. Peter J Landi,Inc. Sponsor. Contract: TA 25-04 ITEM No. Description UNIT Unit Words QUANTITY Unit Price - Extended Unit Price Extended 201.06 CLEARING AND GRUBBING L.S. Lump Sum 1 $50,000.00 $50,000.00 $10,000.00 $10,000.00 203.02 UNCLASSIFIED EXCAVATION AND DISPOSAL C.Y. Cubic Yard 500 $130.00 $65,000.00 $120.00 $60,000.00 209.01 CONTROLLED LOW STRENGTH MATERIAL C.Y. Cubic Yard 20 $250.00 $5,000.00 $210.00 $4,200.00 207.21 GEOTEXTILE SEPERATION S.Y. Square Yard 200 $9.00 $1,800.00 $3.00 $600.00 209.100101 MULCH-TEMPORARY S.Y. Square Yard 2,400 $2.00 $4,800.00 $1.00 $2,400.00 209.11000001 GEOTEXTILE FABRIC SEDIMENT COLLECTION EA Each 6 $200.00 $1,200.00 $120.00 $720.00 BAG 304.11 SUBBBASE COURSE TYPE 1 C.Y. ' Cubic Yard 150 $135.00 $20,250.00 $120.00 $18,000.00 404.0981 9.5 F1 TOP COURSE WMA,80 SERIES COMPACTION TON Ton 75 $195.00 $14,625.00 $225.00 $16,875.00 404.1989 19F9 BINDER COURSE WMA,80 SERIES TON Ton 20 $195.00 $3,900.00 $225.00 $4,500.00 COMPACTION 404.3789 37.5F9 BASE COURSE WMA,80 SERIES COMPACTION TON Ton 50 ' $195.00 $9,750.00 $225.00 $11,250.00 503.1013 PCC FOUNDATION FOR PAVEMENT PEM C.Y. Cubic Yard 75 $350.00 $26,250.00 $300.00 $22,500.00 CONCRETE 520.09000010 SAW CUTTING ASPHALT CONCRETE L.F. Linear Foot 1,000 $8.00 $8,000.00 $8.00 $8,000.00 560.13000001 REMOVE AND RESET DRY STONE WALL C.Y. Cubic Yard 120 $125.00 $15,000.00 $1,000.00 $120,000.00 603.9818 POLYETHYLENE CULVERT AND STORM DRAIN L.F. Linear Foot 15 $200.00 $3,000.00 $200.00 $3,000.00 604.070801 ALTERING MANHOLE EA Each 3 $4,500.00 $13,500.00 $2,000.00 $6,000.00 604.1300001 ABANDON DRAINAGE STRUCTURES EA Each 1 $3,000.00 $3,000.00 $1,800.00 $1,800.00 604.301873 RECTANGULAR DRAINAGE STRUCTURE VF Verticle Feet 15 $1,100.04 $16,500.00 $1,500.00 $22,500.00 604.4048 ROUND PRECAST MANHOLE L.F. Linear Foot 4 $1,000.00 $4,000.00 $1,500.00 $6,000.00 607.96000008 REMOVE&DISPOSE OF EXISTING FENCE L.F. Unear Foot 110 $15.00 $1,650.00 $15.00 $1,650.00 608.0101 CONCRETE SIDEWALKS AND DRIVEWAYS C.Y. Cubic Yard 100 $1,050.00 $105,000.00 ' $1,450.00 $145,000.00 608.21 EMBEDDED DETCTABLE WARNING UNITS S.Y. Square Yard 12 $575.00 $6,900.00 $320.00 $3,840.00 609.0401 CAST-IN-PLACE CONCRETE CURB TYPE VF 150 L.F. Linear Foot 1,280 $59.00 $75,520.00 $65.00 $83,200.00 610.1402 TOPSOIL-ROADSIDE C.Y. Cubic Yard 400 $85.00 $34,000.00 $75.00 $30,g00.00 610.1601 TURF ESTABLISHMENT-ROADSIDE S.Y. Square Yard 2400 $2.00 $4,800.00 $8.00 $19,200.00 610.19 WATERING VEGETATION MGAL 1000 Galons 4 $400.00 $1,800.00 $2,500.00 $10,000.00 614.060204 TREE REMOVAL OVER 6"TO 12"DIAM BREAST EA Each 4 $700.00 $2,800.00 $1,800.00 $7,200.00 HIGH GRUBBED 614.060304 TREE REMOVAL OVER 12"TO 18"DIAM BREAST HIGH EA Each 4 $1,100.00 $4,400.00 $2,500.00 $10,000.00 GRUBBED 614.060404 TREE REMOVAL OVER 18"TO 24"DIAM BREAST EA Each 1 $1,500.00 $1,500.00 $3,500.00 $3,500.00 HIGH GRUBBED 619.060504 TREE REMOVAL OVER 2'TO 3'DIAM BREAST HIGH EA Each 1 $4,000.00 $4,000.00 $8,000.00 $8,000.00 GRUBBED 615.0206224 RELOCATE EXISTING MAILBOX EA Each $750.00 $1,500.00 $600.00 $1,200.00 2 619.01 BASIC WORK ZONE TRAFFIC CONTROL L.S. Lump Sum 1 $165,000.00 $165,000.00 $150,000.00 $150,000.00 619.080101 REMOVE EXISTING PAVEMENT MARKING STRIPES L.F. Linear Foot 1,400 $2.00 $2,800.00 $8.00 $11,200.00 621.13 CLEAN CLOSED DRAINAGE SYSTEM L.F. Linear Foot 140 $10.00 $1,400.00 $50.00 $7,000.00 621.14 CLEAN DRAINAGE STRUCTURE EA Each 1 $500.00 $500.00 $800.00 $800.00 623.12 CRUSHED STONE-3/4 INCH C.Y. Cubic Yard 100 $125.00 $12,500.00 $100.00 $10,000.00 625.01 SURVEY OPERATIONS L.S. Lump Sum 1 $35,000.00 $35,000.00 $25,000.00 $25,000.00 625.070001 SUPPLEMENTAL SITE SURVEY(AS-BUILT) L.S. Lump Sum 1 $20,000.00 $20,000.00 $10,000.00 $10,000.00 627.5014008 CUTTING PAVEMENT LF Linear Foot 1,500 $8.00 $12,000.00 $10.00 $15,000.00 647.31 RELOCATED SIGN PANEL,SIGN PANEL SIZE 1 EA Each 5 $400.00 $2,000.00 $300.00 $1,500.00 655.0805 FRAME AND GRATE EA Each 2 $8,600.00 $16,000.00 $3,000.00 $6,000.00 655.1011 FRAME AND GRATE EA Each 2 $1,800.00 $3,600.00 $3,000.00 $6,000.00 655.1202 MANHOLE FRAME AND GRATE EA Each 2 $1,300.00 $2,600.00 $2,800.00 $5,600.00 663.33 ADJUST EXISTING VALVE BOX ELEVATION EA Each 6 $750.00 $4,500.00 $400.00 $2,400.00 685.1102 WHITE EPDXY REFLECTORIZED PAVEMENT L.F. Linear Foot 2,000 $3.00 $6,000.00 $5.00 $10,000.00 STRIPES-20 MILS - 699.040001 MOBILIZATION L.S. Lump Sum 1 $20,000.00 $20,000.00 $60,000.00 $60,000.00 W699.040002 CONTRACTS BONDS AND INSURANCE L.S. Lump Sum 1 $15,000.00 $15,000.00 _ $55,000.00 $55,000.00 W800 MISCELLANEOUS ADDITIONAL WORK DC Dollars&Cents 1 $100,000.00 $100,000.00 $100,000.00 $100,000.00 Total: $928,145.00 Total: $1,116,635.00 Page 143 of 208 Bid Tabulation Sheet Project: Weaver Street(NYS 125)Sidewalk PIN: 8761.32 ExtenSion Town of Mamaroneck RPC Industries,LLC Scapa-Tech Landscape Technology Inc. Englnxeer's Estimate Sponsor: Contract: TA 25-04 ITEM No. Description UNIT Unit Words QUANTITY Unit Price Extended Unit Price Extended Untt Price Extended 201.06 CLEARING AND GRUBBING L.S. Lump Sum 1 $25,000.00 $25,000.00 $19,000.00 $19,000.00 $10,000.00 510,000.00 203.02 UNCLASSIFIED EXCAVATION AND DISPOSAL C.Y. Cubic Yard 500 $180.00 $90,000.00 $185.00 $92,500.00 $120.00 $60,000.00 204.01 CONTROLLED LOW STRENGTH MATERIAL C.V. Cubic Yard 20 $300.00 $13,000.00 $385.00 $7,700.00 $250.00 $5,000.00 207.21 GEOTEXTILE SEPERATION S.V. Square Yard + 200 $30.00 $8,000.00 $6.50 $1,300.00 $12.00 $2,400.00 209.100101 MULCH-TEMPORARY S.V. S,0are Yard 2,400 $2.00 $4,800.00 $5.00 $12,000.00 $5.00 $12,000.00 209.11000001 GEOTEXTILE FABRIC SEDIMENT COLLECTION EA Each 6 $700.00 $4,200.00 $380.00 $2,280.00 $250.00 $1,500.00 BAG 304.11 SU888ASE COURSE TYPE 1 C.Y. Cubic Yard 150 $50.00 $7,500.00 $177.00 $28,550.00 $120.00 $18,000.00 404.0981 9.5 Ft TOP COURSE WMA,80 SERIES COMPACTION TON Tat 75 $250.00 $18,750.00 $372.00 $27,900.00 $220.00 $16,500.00 404.1989 18E9 BINDER COURSE WMA,80 SERIES TON Ton 20 $250.00 $5,000.00 $345.00 56,900.00 $275.0D $5,500.00 COMPACTION 404.3789 37.5E9 BASE COURSE WMA,80 SERIES COMPACTION TON Tan 50 $240.00 $12,000.00 5 315.00 $15,750.00 $275.00 $13,750.00 503.1013 PCC FOUNDATION FOR PAVEMENT PEM C.V. Cubic Yard 75 $600.00 $45,000.00 $450.00 $33,750.00 $225.00 $16,875.00 CONCRETE 520.09000010 SAW CUTTING ASPHALT CONCRETE L.F. Linear Foot 1,000 $6.00 $6,000.00 $5.00 $5,000.00 $5.00 $5,000.00 560.13000001 REMOVE AND RESET DRY STONE WALL C.Y. Cubic Yard 120 $600.00 $72,000.00 $900.00 5 108,000.00 $1,500.00 $180,000.00 603.9818 POLYETHYLENE CULVERT AND STORM DRAIN L.F. Linear Foot 15 $400.00 $6,000.00 $124.00 $1,860.00 $250.00 $3,75000 604.070801 ALTERING MANHOLE EA Each 3 $1,000.00 $3,000.00 $1,480.00 $4,380.00 $1,500.00 54,500.00 604.1300001 ABANDON DRAINAGE STRUCTURES EA Each 1 $1,200.00 $1,200.00 5875.00 $875.00 $1,500.00 $1,500.00 604.301873 RECTANGULAR DRAINAGE STRUCTURE VF Verticle Feel 15 $800.00 $12,000.00 $1,20000 $18,000.00 $2,000.00 $30,000.00 604.1048 ROUND PRECAST MANHOLE L.F. Linear Foot 4 $5,000.00 $20,000.00 51,275.00 $5,100.00 52,000.00 $8,000.00 607.96000008 REMOVE&DISPOSE OF EXISTING FENCE L.F. Linear Foot 110 $20.00 $2,200.00 $30.00 $3,300.00 $35.00 $3,850.00 608.0101 CONCRETE SIDEWALKS AND DRIVEWAYS C.V. Cubic Yard 100 $1,800.00 $180,000.00 $1,130.00 $113,000.00 $900.00 $90,000.00 608.21 EMBEDDED DETCTABLE WARNING UNITS S.V. Square Yard 12 $300.00 $3,600.00 $260.00 $3,120.00 5350.00 $4,200.00 609.0401 CAST-IN-PLACE CONCRETE CURB TYPE VF 150 L.F. Lineea Foot 1260 58000 8102.400.00 $74.00 $94,720.00 $70.00 $89,600.00 610.1402 TOPSOIL-ROADSIDE C.V. Cubic Yard 400 $150.00 $60,000.00 $96.00 $38,400.00 $120.00 548,000.00 610.1601 TURF ESTABLISHMENT-ROADSIDE S.Y. - Square Yard 2,400 $1.50 $3,600.00 $10.00 $24,000.00 16.00 $14,400.00 610.19 WATERING VEGETATION MGAL 1000 Gdcns 4 $1,000.00 $4,000.00 $350.00 $1,400.00 $200.00 5800.00 614.060204 TREE REMOVAL OVER 6"TO 12"DIAM BREAST EA Each 4 $1,000.60 $4,000.00 $800.00 - $3,200.00 $1,000.00 $4,000.00 HIGH GRUBBED 614.060304 TREE REMOVAL OVER 12"TO 18"DIAM BREAST HIGH EA Each 4 $550,00 $2,200.00 $1,550.00 $8,200.00 $1,500.00 $6,000.00 GRUBBED 614.060404 TREE REMOVAL OVER 18-TO 24"DIAM BREAST EA Each 1 $750.0D $750.00 $2,200.00 $2,200.00 $1,750. $1,750.00 HIGH GRUBBED 614.060509 TREE REMOVAL OVER 2 TO 3'DIAM BREAST HIGH GRUBBED EA Each $1,250.00 $1,250.00 $5,500.00 $5,500.00 $2,500.00 $2,500.00 1 615.0206224 RELOCATE EXISTING MAILBOX EA Each 2 $1,000.00 $2,000.00 $650.00 $1,300.00 $250.00 $500.00 619.01 BASIC WORK ZONE TRAFFIC CONTROL L.S. Lump Sum 1 5 234,000.00 $234,000.00 $195,000.00 $195,000.00 $50,000,00 $50,000.00 619.080101 REMOVE EXISTING PAVEMENT MARKING STRIPES L.F. Linear Foot 1,400 $1.50 $2,100.00 52.00 $2,800.00 $3.00 54,200.00 621.13 CLEAN CLOSED DRAINAGE SYSTEM L.F. Linear Foot 140 $80.00 $11,200.00 $30.00 $4,200.00 $100.00 $14,000.00 621.14 CLEAN DRAINAGE STRUCTURE EA Each 1 $1,000.00 $1,000.00 $2,400.00 52,400.00 $1,500.O0 $1,500.00 623.12 CRUSHED STONE-3/4 INCH C.V. Cubic Yard 100 5 00.00 S 6,000.00 $185.00 $18,500.00 $125.00 $12,500.00 625.01 SURVEY OPERATIONS L.S. Lump Sum 1 $13,900.00 $13,900.00 $32,000.00 $32,000.00 $7,500.00 $7,500.00 625.070001 SUPPLEMENTAL SITE SURVEY(AS-BUILT) L.S. Lump Sum 1 54,000.00 $4,000.00 $12,400.00 $12,400.00 $5,000.00 $5,000.00 627.5014008 CUTTING PAVEMENT LF Linear Foot 1,500 56.00 $9,000.00 $6.00 59,000.00 $2.25 $3,375.00 647.31 RELOCATED SIGN PANEL,SIGN PANEL SIZE I EA Each $800.00 $4,000.00 $425.00 $2,125.00 $450.00 $2,250.00 5 655.0805 FRAME AND GRATE EA Each 2 $1,400.00 $2,800.00 $5,000.00 $10,000.00 $3,000.00 $6,000.00 655.1011 FRAME AND GRATE EA Each 2 $1,430.00 $2,800.00 53,500.00 $7,000.00 $3,000.00 $6,000.00 655.1202 MANHOLE FRAME AND GRATE EA Each 2 $1,500.00 $3,000.00 $2,500.00 $5,000.00 $2,000.00 $4,000.00 663.33 ADJUST EXISTING VALVE BOX ELEVATION EA Each B 5 600.00 $3,600.00 $355.00 $2,130.00 $250.00 $1,500.00 685.1102 WHITE EPDXY REFLECTORIZED PAVEMENT L.F. Linear Foot 2,000 $2.50 $5,000.00 $3.75 $7,500.00 $5.00 510,000.00 STRIPES-20 MILS 699.040001 MOBILIZATION L.S. Lump Sum 1 $30,000.00 $30,000.00 $42,000.00 $42,000.00 $14,500.00 $14,500.00 W899.040002 CONTRACTS BONDS AND INSURANCE L.S. Lump Sum 1 $30,000.00 $30,000.00 $35,000.00 $35,000.00 $21,800.00 $21,800.00 W800 MISCELLANEOUS ADDITIONAL WORK DC Dollars&Cents 1 $100,000.00 $100,000.00 $100,000.00 5100,00000 $100,000.00 $100,0130.00 Total: $1,172,850.00 Total: $1,172,240.00 Sub Total: $924,000.00 Page 144 of 208 47 1 rri Town of Mamaroneck Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: James Maher, Captain Re: Award of Bid TA-25-06 - "Virtual Reality Law Enforcement Training System" Date: June 4, 2025 Attached please find a memo from Captain James Maher requesting consideration of award of bid TA-25-06 - "Virtual Reality Law Enforcement Training System." This system is fully funded by the NYS Division of Criminal Justice Technology Grant which was awarded in 2024. It offers comprehensive functionality to strengthen training in key areas, including de-escalation of force, weapons management, crisis intervention, individuals and team tactical drills, and active shooter response, among other critical skills. Action Requested: Resolved that the Town Board hereby awards Bid TA-25-06 - "Virtual Reality Law Enforcement Training System" to Operator XR LLC in the amount not exceed $58,300.00 and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Attachment/s: PD Virtual Reality Program B1d Award docs TA-25-06 Page 145 of 208 o� �'9 0 �� Town of Mamaroneck Police Department 0 t 740 West Boston Post Road, Mamaroneck, NY 10543 • POLICE • TEL: (914) 381-6100 • FAX: (914) 381-7897 TO: Meredith Robson,Town Administrator FROM: Captain James Maher RE: Bid Proposal TA-25-06 Results DATE: May 21, 2025 The Town of Mamaroneck Police Department published a bid notice for a "VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM". The bid notice was published on April 14,2025,and it closed on May 9,2025, at 11:00a.m.This project is funded via the New York State Division of Criminal Justice Technology Grant that was awarded to the Town in 2024. We received two responses from the above-mentioned solicitation. Bids were received from: OperatorXR $58,300 VirTra $48,190 While Virtra is the apparent lowest responsible bidder, upon inspection of their submitted documents,they did not meet all the specifications enumerated in the bid requirements.Four critical deficiencies are noted below and confirmed in an attached email correspondence from VirTra: 1. VirTra offered a one-year warranty as opposed to a three-year warranty in the RFP. 2. Virtra does not incorporate use of force options such as pistol, rifle,taser or OC. 3. VirTra does not include training scenarios of a tactical nature. 4. Virtra does not allow the ability to build custom environments. Based on the deficiencies noted,we have determined that the bid we received from VirTra is,in fact,unresponsive.Therefore,it is my recommendation that the bid be awarded to OperatorXR as the lowest responsible bidder. There were no deficiencies found in their bid submittal. Submitted for your information, )4404-11/04/(CdL Capt n James Maher Page 146 of 208 Maher, Capt. James From: Katie Champlin <kchamplin@virtra.com> Sent: Tuesday, May 13, 2025 8:57 AM To: Maher, Capt.James Subject: RE:VirTra— BID PROPOSAL—PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM Good Morning Captain Maher— Thank you for your inquiry and your patience. I was out of town until yesterday and was trying to make sure I got the correct answers to your questions. Please see below in red: Thanks, Katie From: Maher,Capt.James<JMaher@townofmamaroneckny.gov> Sent: Friday, May 9,2025 12:12 PM To: Katie Champlin<kchamplin@virtra.com> Subject: FW:VirTra—BID PROPOSAL—PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM IRONSCALES couldn't recognize this email as this is the first time you received an email from this sender JMaher@townofmamaroneckny.gov Ms. Champlin: We are in receipt of Virtra's Bid Proposal for our RFP- PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM. After reviewing your proposal, I have a few questions regarding the system: • Does the System as quoted include one year of full-service warranty and maintenance as well as two additional years of software updates? • The system has one year of warranty included with the option to purchase VirTra Care.VirTra Care includes software updates for every year enrolled. • Does the system as quoted include integrated Use of Force options/accessories such as duty pistol, rifle, taser or OC cannister? 1 Page 147 of 208 • The system does not require users to utilize a physical weapon. The V-XR utilizes indirect weapons with instructor input. Users select the force option from a list, and the selected force will be applied (lethal,TASER, etc.) • Does your system as quoted include training scenarios for basic tactical skills,car stops, room clearing, and active shooter response? • The current system includes include traffic stops. However more dynamic movement such as room clearing and active shooter are not well represented in VR environments.As the industry technology evolves,we plan to include these dynamic aspects, but not until we can ensure the safety of participants and that limits in the technology do not produce training scars. • Does your system as quoted allow for customization and the ability to build custom virtual environments? • No,the system does not currently allow users to build custom virtual environments. Please let me know your responses at your earliest convenience. Thank You Captain James M. Maher Town of Mamaroneck Police Department 740 West Boston Post Road Mamaroneck, New York 10543 Email: jmaher@tmpdny.org Office: (914) 381-7884 Fax: (914)381-7899 24 Hour: (914) 381-6100 4 r ��G r= 'f9 �~� CLASS #522 ( ' School of Police o `.`k Staff&Command 2 T. `•�rin. • POLICE • Sign up for Town alerts! https://www.townofmamaroneckny.orq/579/Alerts-Notifications 2 Page 148 of 208 From: Niki Nelson<nnelson@virtra.com> Sent:Thursday, May 8, 2025 7:45 PM To: Maher,Capt.James<JMaher@townofmamaroneckny.gov> Subject:VirTra—BID PROPOSAL—PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM Captain Maher, VirTra is submitting the attached proposal for Contract TA-25-06. If you have any questions, please contact our Contracts Manager- Katie Champlin at kchamplin@virtra.com Thank you, NIKI NELSON Proposal Manager VirTra 295 E.Corporate Place I Chandler,AZ 85225 I USA email:nnelsonn8 virtra.com I office: 480.968.1488 I fax: 480.968.1448 I web:VIRTRA.COM Ea fill CI Publicly-traded on Nasdaq:VTSI If you have received this communication in error,please notify the sender by reply e-mail and immediately delete this message and any attachments.This message and any attachments are solely for the use of the individual or entity to which it is addressed and may contain information that is privileged or confidential.If you are not the intended recipient,any disclosure,use or distribution of the information contained herein is prohibited.In the event this document(s)contains technical data within the definition of the International Traffic in Arms Regulations or Export Administration Regulations,it is subject to the export control laws of the U.S.Government.Transfer of this data by any means to a foreign person,whether in the United States or abroad,without an export license or other approval from the U.S.Department of State or U.S.Department of Commerce,is prohibited. Thank you. 3 Page 149 of 208 Maher, Capt. James From: Mike Schroedl <mike@operatorxr.com> Sent: Tuesday, May 6, 2025 2:07 PM To: Maher, Capt.James Subject: OPERATOR XR LLC. response to "BID PROPOSAL— PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM " Attachments: Operator XR final response to Mamaronick RFP.pdf Dear Captain Maher, I am pleased to submit Operator XR LLC's comprehensive proposal in response to your RFP for our advanced virtual reality training system.We are excited about the opportunity to partner with your organization and enhance your training capabilities through our innovative solutions. Our team stands ready to address any questions you may have or provide additional information to support your decision-making process.We look forward to the possibility of establishing a valuable long-term partnership. Best regards, Mike Mike Schroedl Sales Manager, USA Nit *1 • Operator XR LLC. 201 N.Union St.Suite 110#11286 Alexandria,VA 22314 United States Phone: 608 279-4389 Email: mike@operatorXR.com 1 Page 150 of 208 > O P E 2 A TOR Operator XR LLC 201 N Union St,Ste 110,Alexandria,VA,3314 May 6,2025 Captain James Maher Town of Mamaroneck Police Department 740 West Boston Post Road Mamaroneck, NY 10543 Re: Purchase of Virtual Reality Law Enforcement Training System, Contract TA-25-06 Dear Captain Maher: Thank you for the opportunity to respond your Request for Bid for a Virtual Reality Law Enforcement Training System. Our Operator XR OP2 is one of the premier law enforcement virtual reality training systems available today. It is a turnkey solution that includes all the hardware, software and charging equipment needed to operate the system.The quoted 2-trainee system (attached)can also be expanded to accommodate up to eight people in the same scenario at the same time. (Additional purchase required.) The quoted system meets and exceeds all the requirements outlined in the Request for Bid for the Town of Mamaroneck Police Department. The Operator XR OP2 system is designed to train on use of force de-escalation,weapons management,crisis intervention, individual and team basic tactical skills, building and room clearing and active shooter response.The Operator XR OP2 system includes pre-made scenarios and a scenario creator tool, which allows your instructor to create custom scenarios quickly and easily from a wide variety of scene locations.With our scenario creator tool,the instructor selects an environment/scene,and can add in characters, vehicles,sound effects,crime scene items, and more and has full control over all the characters as the scenario plays out,such as making them walk, run,crawl, kneel, prone out, take a fighting stance, place hands behind back,apply handcuffs,and attack the officer with a host of weapons, including firearms, bat, knife,syringe, bottle,filming the officer with a cell phone, and more.The instructor can speak for characters through the tablet, so the user hears the instructor's voice in their headset or use pre-recorded voice options.You can also place various targets into any environment to create a virtual range without firing at avatars. An instructor has the ability to customize the environments to develop and evaluate each students' skillset and emotional response to meet the specific training goals and objectives of the training session. The After-Action Report(AAR)will allow them to review the VR sessions and if they save the scenario, they can review it later to make their own reports on legal and ethical issues and analyze their decision-making chain in that specific scenario. And as laws change,they have the ability to redo scenarios or create new ones to evaluate future implications associated with law enforcement,courts and corrections. www.operatorxr.com Portable-Secure-Immersive Page 151 of 208 ? O P E 2 A TOR Operator XR LLC 201 N Union St,Ste 110,Alexandria,VA,3314 The Operator XR system proposal includes one year of full-service warranty and maintenance. Two additional years of software updates have been included in the proposed solution. Included in the full-service warranty and maintenance are future upgrades,the ability for reconfiguration to expand to additional headsets(if purchased separately).The equipment provided utilizes state-of-the art technology allowing for future software development/upgrades when available. Our support service agreement includes corrective, preventative, perfective, and adaptive maintenance, new updates,features, and modules and Online Help Desk. Help desk support is available Monday-Friday, during normal business hours (8-5 p.m. EST). All equipment proposed is either purchased new or produced by Operator XR. Operator XR. has been providing Virtual Reality simulation technology for law enforcement and military for over 7 years with multiple systems installed. Operator XR will supply proof of insurance upon receipt of Purchase Order of equipment. The Operator XR system will provide the Town of Mamaroneck Police Department a state- of-the-art virtual reality simulator that is considered one of the premier training systems available on the market today. Again,we thank you for considering Operator XR and look forward to a future business partnership. Sincerely, r nahe, seLeveY Mike Schroedl Sales Manager www.operatorxr.com Portable-Secure-Immersive Page 152 of 208 > O P E 2 A TOR Operator XR LLC 201 N Union St,Ste 110,Alexandria,VA,3314 Unique Capabilities and Features of Operator XR The key differentiators that make Operator XR unique are: • The most compact and portable Virtual Reality(non-screen based)system in today's market. • Very easy to set up and use,thus maximizing training time and use. • Inexpensive,yet rich feature, relative to all other VR or screen-based simulators in the market • Incredibly immersive training, leading to very strong training outcomes, muscle memory and knowledge retention and therefore professional development, public and individual safety outcomes,in training and in the field. • Policing and Military is our DNA, every feature and product decision Operator XR makes, is done so from direct front line experience and end user input,from the system size, ease of use and new features, you can be confident that the investment in Operator XR is an investment in a platform, and a company,that will continue to evolve, and you will have ongoing benefit from continual updates and features,so the system is always used and the benefit realized. Interactive • Character Interaction: Instructors can control the actions of characters within the VR environment,such as having them walk or run,hide their hands,take a fighting stance, or submit to surrender commands like going to their knees and putting their hands up. • Voice Interaction: Instructors have the option to use pre-recorded voice sets for the characters or speak for the characters themselves by speaking into the tablet. Trainees in the headsets will hear the instructor's voice as the character's voice. • Role-Playing:One of the headsets can be set to a role player mode allowing for a live role-playing scenario where the trainee adopts a role player avatar and access to threat weapons, able to hide and place them in the VR scenario,then have a free- flowing conversation and interact physically.This same mode can allow bystanders to observe the situation unfolding in VR, like a class lesson where an instructor will demonstrate the "model response." • Weapon Interaction:The role player can produce and use weapons within the scenario, adding another layer of realism and interaction. www.operatorxr.com Portable-Secure-Immersive Page 153 of 208 3 0 P E 2 A TOR Operator XR LLC 201 N Union St,Ste 110,Alexandria,VA,3314 • Scenario Customization: Instructors can create an unlimited number of scenarios, selecting from various environments and adding characters,furniture,vehicles, and forensic items like blood splatter and tire tracks, making each training session unique and interactive. • Real-Time Control: Everything in the scenario is interactive with the officer trainees in real-time, unlike pre-recorded screen-based systems, allowing for dynamic and responsive training exercises. These features ensure that trainees can engage in a variety of interactive scenarios that closely mimic real-life situations, enhancing the training experience and learning outcomes. Use of Duty Force Options (Tactical & De-escalation in a single system) The Operator XR system allows for the use of duty weapons and other devices inside Virtual Reality, without cables and tethering, providing haptic feedback for an immersive experience, and spatial audio,with optimized visuals that are designed to immerse the user's brain into realism state-of-consciousness. It is so immersive, in their very first use, officers will step over and around Virtual objects that do not exist in the physical/real world. The system also includes advanced VR equipment that looks,feels and operates like duty force options, including: - Rifles (AR-15 based) - Tasers (switchable models x26,x7 and x10) - Pistols - OC Spray The Operator XR system provides trainees with replica devices that are accurate to size,fit, form,and function of real items, so they fit in the duty belt holsters appropriately. This includes a recoiling Pistol and Rifle, ECD (laser), OC spray, and more. The system is designed to use these provided tools to ensure compatibility and accurate tracking within the virtual reality environment. www.operatorxr.com Portable-Secure-Immersive Page 154 of 208 S O P E 2 A T 0 R Operator XR LLC 201 N Union St,Ste 110,Alexandria,VA,3314 Set up and Pack Down Ensures easy transportation of the system between locations to maximize program reach and accessibility. The system can be set up in 10 minutes and packed away in 5 minutes. No screens or tracking systems are required. The pelican case has ruggedized wheels and weighs less than 501bs and can be transported by a standard vehicle and carried by 1 person. This ultra-portable solution system means: Fewer Logistical Challenges:VR training can be conducted virtually anywhere,eliminating the need for specific training locations, and reducing the costs associated with travel and logistics, leading to more reach and accessibility to intended audiences. Reduced Risks of Damage to People and Property During Training: Since VR training takes place in a virtual environment,there is a lower risk of damage to equipment or injury to personnel,furthermore as there are no screens or projectors in our solution,the risk to damaging physical goods is lower, and can lead to savings on replacement, insurance and liability costs. Cost-Effective Training Solutions:VR solutions are substantially more cost-effective compared to traditional training methods that require physical assets and locations, physical screens and projectors.Additionally new training scenes can be made at no cost, utilizing the sketch tool. Efficiency Savings: Operator XR allows training sessions to be run by just one instructor with multiple trainees, without the need for role players,which can reduce personnel costs. On most occasions the instructor does not stand by and watch, they join the officer in VR and can provide even more detailed instruction and direction,this is because the system is portable. Quoted Price-System Description:The attached pricing quote includes(2) 2-trainee systems. Each 2-trainee system comes with a role player headset.This configuration allows you to run two simultaneous training scenarios in separate rooms. With this configuration, each scenario can have two trainees wearing headsets, plus a live person wearing a headset to act as a suspect,victim, bystander, or agitator.This live actor can supplement or replace any avatars the instructor builds into the scenario. Additionally,the systems can be combined to create a single 4-trainee system with two additional live actor role players. Again,these live actors can supplement or replace any avatars the instructor builds into the scenario. This versatile configuration provides maximum flexibility to meet your training needs. www.operatorxr.com Portable-Secure-Immersive Page 155 of 208 TOWN OF MAMARONECK POLICE DEPARTMENT 740 West Boston Post Road Mamaroneck, N.Y. 10543 (914) 381-6100 PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM Contract TA-25-06 Bid Opening: Friday, May 9, 2025 11:00 a.m. E.S.T. Mamaroneck Town Center 740 West Boston Post Road Mamaroneck, New York 10543 Page 156 of 208 TOWN OF MAMARONECK WESTCHESTER COUNTY,NEW YORK PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM TA-25-06 FORM OF PROPOSAL(PAGE 1 OF 2) To the Town Board of the Town of Mamaroneck Mamaroneck,N.Y. 10543 Gentlemen/Ladies: The undersigned,as Bidder,declares that the only persons interested in this proposal,or the Contract proposed to be made,as principals, are stated;that he has carefully examined the Contract Documents and Specifications pertaining thereto; and he proposes and agrees, if this Proposal is accepted that he will enter into a Contract with the Town of Mamaroneck to furnish all necessary equipment and materials called for in the Specifications in the manner and with the time prescribed for the following price for furnishing and delivering free of Federal and State Taxes: BID PROPOSAL-PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM TA-25-06 ITEM NO. DESCRIPTION EXTENDED TOTAL Item No. 1 One(1)VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM Base Package Price $58,300.00 Unit bid in words:Fifty-eight thousand and three hundred dollars. TOTAL AMOUNT BID: $58,300.00 TOTAL AMOUNT BID IN WORDS:Fifty eight thousand and three hundred dollars. TOTAL ALTERNATE ITEM BID: $ TOTAL ALETERNATE ITEM BID IN WORDS: Purchase of Virtual Reality L.E.Training System Page 2 Page 157 of 208 I Curry Newton as a duty authorized representative of Operator XR LLC have full read, understood and recognized the requirements of this bid. I have enclosed complete copies of this specification,having been filled out in good faith and to the best of my knowledge for the item(s).being bid. BIDDER'S FIRM NAME:Operator XR LLC ADDRESS OF F 201 NUnio Street Suit 110,Alexandria,VA 22314 !p SIGNED: U c DATE:05 May 2025 PRINTED:Curry Newton TELEPHONE#:512-644-6380 TITLE:Vice President FAX#: Purchase of Virtual Reality L.E.Training System Page 3 Page 158 of 208 TOWN OF MAMARONECK WESTCHESTER COUNTY,NEW YORK PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM ARTICLES OF AGREEMENT Operator XR LLC (Name of Bidder) Operator XR LLC (Name of Company) hereby agrees to provide services to the Town of Mamaroneck,Westchester County,New York in accordance with the Proposal, Information for Bidders, and Specifications, which are attached to these Articles of Agreement and hereby made a part of this contract (all of which contract documents the Contractor acknowledges he has read and examined) and to accept in full payment for the services listed in the Proposal, accepted by the Town of Mamaroneck at the prices bid. The Town of Mamaroneck, Westchester County, New York agrees to make payment in full for services and equipment delivered,within the time period specified,and satisfactory demonstration to appropriate Town officials and upon the Contractor's providing the standard manufacturer's warranty against defective materials and workmanship for a period of not less than one year after date of services. Upon the failure of the Vendor to perform in any manner, in accordance with the Proposals, Information for Bidders and Specifications, the Town has the right to cancel this contract and in such event,the bid security shall be considered as liquidated damages and shall be forfeited to the Town. IN WITNESS WHEREOF,the Town of Mamaroneck has caused this contract to be executed by its duly authorized officers, who, however, incur no possible liability by reason of the execution thereof or of anything herein contained, and has hereunto set his hand and seal this _ day of TOWN OF MAMARONECK ATTEST: By: Town Clerk Town Administrator ATTEST: By: Contractor Purchase of Virtual Reality L.E.Training System Page 4 Page 159 of 208 Contract#TA-25-06 APPENDICES Purchase of Virtual Reality L.E.Training System Page 5 Page 160 of 208 APPENDIX A APPLICATION FOR PREQUALIFICATION Purchase of Virtual Reality L.E.Training System Page 6 Page 161 of 208 TOWN OF MAMARONECK 740 WEST BOSTON POST ROAD MAMARONECK, NY 10543 APPLICATION FOR PREQUALIFICATION VENDOR QUALIFICATIONS: The fabrication shall be performed by persons regularly engaged in this field of work and who have an established reputation in the equipment manufacturing industry. They shall select and combine the materials and assume responsibility for the quality and performance of all such materials in conformance with all Town, County and State environmental regulations and specifications(refer to the TECHNICAL SPECIFICATIONS). The Vendor shall furnish,to the satisfaction of the owner, proof of previous experience in the fabrication of the proposed equipment. WORK EXPERIENCE: Number of years of experience as an Equipment Vendor/Service Center is five List of current contracts—municipal or commercial in nature. Name& Telephone# Scope&Type Owner & Location of Contact Person Maintenance 1. See List below for current customers- contracts 2. 3. 4. 5. (Attach list of additional current contracts if necessary) Vendors must have a minimum of three years of experience performing work related to the application of this type of equipment manufacturing. You must be the vendor of record or directly responsible for all projects listed. Purchase of Virtual Reality L.E.Training System Page 7 Page 162 of 208 BUSINESS REFERENCE SHEET Name of Contractor: Operator XR Business Address: 201 N. Union Street, Suite 110, #11286,Alexandria,VA 22314 (City,State and Zip Code) 1. Reference Name: Woodridge Police Department Contact Person: Shaun O'Connor Address: 7215 Janes Avenue, Woodridge.IL 60517 Phone#:630-719-4730 Description and dates of commodities and services provided w/project locations: Woodridge PD purchased 2 x 2-person Law Enforcement&Tactical Trainer combined kits. Purchased February, 2025 Reference Name: Garfield County Sheriff's Office Contact Person: Josh Osborne Address: 107 8'Street.Glenwood Springs. CO Phone#:970-945-1377 Ext, 4445 Description and dates of commodities and services provided w/project locations: Garfield County Sheriffs Office purchased a 1 x 4-person Tactical Trainer kits, and 2 x 2- person Law Enforcement kits. Purchased in 2024. 2. Reference Name: Lee County Sheriff Contact Person: Mark Shelly Address: 14750 Six Mile Cypress Pky,Fort Myers,FL Phone#:239-477-1000 Description and dates of commodities and services provided w/project locations: Lee County Sheriff purchased a 2-person Law Enforcement& Tactical Trainer combined kits. Purchased in July 2024 Purchase of Virtual Reality L.E.Training System Page 8 Page 163 of 208 NON COLLUSION AFFIDAVIT This Affidavit must be completed, notarized and included in your bid proposal submission. Failure to do so will result in the rejection of your bid proposal. A separate Affidavit must be submitted by each principal of any joint venture. PROJECT: Town of Mamaroneck —VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM-Contract TA-25-06 I,Mike Schroedl,acting on behalf of (Name of Person) Operator XR LLC. (Person, Company, Corporation,Firm or Organization) Of which I am the Regional Sales Manager,submitting a bid request for proposal (Title of Person) for the abovementioned project certify and affirm that Operator XR LLC. (Person, Company, Corporation,Firm or Organization) has neither directly or indirectly entered into any agreements, conferred with any other vendor(s) or participated in any"collusion" or otherwise taken any action to compromise the process of open competitive bidding in connection with the aforementioned project. False statements made herein may be subject to any criminal prosecution and disbarment from bidding future Town projects. Operator XR LLC. Name of Company or Firm Thjac, R'Q9/04y I 5wie,5 Signature and Title of Official Making Affidavit Subscribed and sworn to before me tetS,R ties 749 (Q day of 1 YL , 20A °kV'. fit '( ir/(YA.) l� Is ""' ( otary blic) gt,111 el,/ My commission ex Tres �' , 20�I . "f v� yy�i�a,,t , ,�' �,# fi a`04 iO4 k ktkttPknHp er/* Purchase of Virtual Reality L.E.Training System Page 9 Page 164 of 208 APPENDIX B Town Insurance Requirements Purchase of Virtual Reality L.E.Training System Page 10 Page 165 of 208 Minimum Insurance Requirements for Town of Mamaroneck Contractors/Vendors Prior to commencement of any work under this Contract and until completion and final acceptance of the work,the Contractor/Provider shall,at its sole expense,maintain the following insurance on its own behalf, and furnish to the Town of Mamaroneck certificates of insurance evidencing same and reflecting the effective date of such coverage as follows: The term"Contractor/Provider"as used in this indemnification agreement shall mean and include Subcontractors of every tier. 1) Worker's Compensation and Employers Liability Policy,covering operations in New York State. Where applicable,U.S. Longshore and Harbor Workers Compensation Act Endorsement and Maritime Coverage Endorsement shall be attached to the policy. Evidence must be provided on a C-105.2. Waiver of Subrogation to be included. 2) N.Y.S.Disability,covering all employees. DB 120.1 must be provided. 3) Commercial General Liability Policy,with limits of no less than $1,000,000 Each Occurrence/$2,000,000 Aggregate limits for Bodily Injury and Property Damage, and shall include coverage for: A. Premises& Operations B. Products/Completed Operations; C. Independent Contractors; D. Personal&Advertising Injury E. Blanket Contractual Liability F. XCU G. Town of Mamaroneck and their assigns, officers, employees,representatives and agents of Mamaroneck and Larchmont should be named as an "Additional Insured"on the policy using ISO Additional Insured Endorsement CG 20 10 11/85 or an endorsement providing equivalent or broader coverage and shall apply on a primary and non-contributory basis, including any self-insured retentions. The Certificate of Insurance should show this applies to the General Liability coverage on the certificate, and Additional Insured Endorsement shall be attached. H. To the extent permitted by New York law,the Contractor/Provider waives all rights of subrogation or similar rights against Town of Mamaroneck, assigns, officers, employees,representatives and agents. I. General Aggregate shall apply separately to each project(must be on an occurrence form). J. Cross Liability coverage (Commercial General Liability and Business Automobile Liability policies only). Purchase of Virtual Reality L.E.Training System Page 11 Page 166 of 208 K. General Liability policy must NOT contain any coverage exclusions or restrictions related to the scope of work being performed as well as injuries to employees, subcontractors,or employees of subcontractors (i.e. labor law). 4) Comprehensive Automobile Policy,with limits no less than$1,000,000 Bodily Injury and Property Damage liability including coverage for owned,non-owned, and hired private passenger and commercial vehicles. A. Town of Mamaroneck and their assigns, officers, employees, representatives and agents should be named as an"Additional Insured"on the policy.The Certificate of Insurance should show this applies to the Automobile Liability coverage on the certificate, and Additional Insured Endorsement shall be attached. B. To the extent permitted by New York law, the Contractor/Provider waives all rights of subrogation or similar rights against the Town of Mamaroneck, assigns, officers, employees,representatives and agents. 5) Certificates shall provide that thirty (30) days written notice prior to cancellation or expiration be given to the Town Engineer,Town of Mamaroneck, 740 W.Boston Post Road,Mamaroneck,New York 10543. Policies that lapse and/or expire during term of work shall be recertified and received by the Town of Mamaroneck no less than thirty (30)days prior to expiration or cancellation. The Contractor/Provider shall furnish to the Town of Mamaroneck Certificates of Insurance as evidence of coverage prior to commencement of work and naming the Town of Mamaroneck constitutes as an Additional Insured by endorsement. The Contractor/Provider acknowledges that failure to obtain such insurance on behalf of the Town of Mamaroneck constitutes a material breach of contract and subjects it to liability for damages,indemnification and all other legal remedies available to the Town of Mamaroneck. The failure of the Town of Mamaroneck to object to the contents of the certificate or absence of same shall not be deemed a waiver of any and all rights held by the Town of Mamaroneck. The cost of furnishing the above insurance shall be borne by the Contractor/Provider,there will be no direct payment for this work. Cost will be deemed to have been included in the price bid for all scheduled items. All carriers listed in the certificates of insurance shall be A.M. Best Rated A WI or better and be licensed in the State of New York. Purchase of Virtual Reality L.E.Training System Page 12 Page 167 of 208 Indemnification and Hold Harmless Agreement We agree to hold harmless,indemnify and defend the Town of Mamaroneck from and against any and all claims, damages, liabilities,obligations,judgments,charges,costs,expenses and fees, including but not limited to personal injury and property damage or theft, arising from work for the Town of Mamaroneck.. Company Title/Name: Operator XR LLC,Vice President Name: Curry Newton Signature: / /' "" Date: 05 May 2025 Nature/Scope of Work Being Performed: Providing an Operator XRLLC virtual reality training system Please sign,date and return to: Town of Mamaroneck Town Center—740 West Boston Post Road Mamaroneck,NY 10543 Purchase of Virtual Reality L.E.Training System Page 13 Page 168 of 208 Page 169 of 208 Maher, Capt. James From: Niki Nelson <nnelson@virtra.com> Sent: Thursday, May 8,2025 7:45 PM To: Maher, Capt.James Subject: VirTra—BID PROPOSAL—PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM Attachments: Outlook-tdtukcgq;Outlook-zdov5nrf; Outlook-1 m4gcaae;TA-25-06 - VirTra.pdf Captain Maher, VirTra is submitting the attached proposal for Contract TA-25-06. If you have any questions, please contact our Contracts Manager- Katie Champlin at kchamplin@virtra.com Thank you, NIKI NELSON Proposal Manager VirTra 295 E.Corporate Place I Chandler,AZ 85225 I USA email:nnelson:nvirtra com I office: 480.968.1488 I fax: 480.968.1448 I web:VIRTRA.COM Eitaan Publicly-traded on Nasdaq:VTSI If you have received this communication in error,please notify the sender by reply e-mail and immediately delete this message and any attachments.This message and any attachments are solely for the use of the individual or entity to which it is addressed and may contain information that is privileged or confidential.If you are not the intended recipient,any disclosure,use or distribution of the information contained herein is prohibited.In the event this document(s)contains technical data within the definition of the International Traffic in Arms Regulations or Export Administration Regulations,it is subject to the export control laws of the U.S.Government.Transfer of this data by any means to a foreign person,whether in the United States or abroad,without an export license or other approval from the U.S.Department of State or U.S.Department of Commerce,is prohibited. Thank you. 1 Page 170 of 208 1 pOLICE '` jMamaroneck Police Department 61T11V N.Y 3nJ 2i r.JI69rl iG:"9M 9Dn91112,31 Bid: #TA-25-06 fn99329i1920 itylirr t -cz91tlx9 lbnoifom9• 9 May 2025 pnitln irlf• pnim&ol• f MUEL/ 41. 1111631numrnp_ • 9rlf jo i;. • • S. _ OLICL o .;-AN, L Pr:; illi r` St.- /I , - Alt . 40, 295 E. Corporate s 4 . Chandler, AZ 85225 = 480.968.1488 Technical Information: This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis,and only within recipient's organization.Nothing herein shall be duplicated,used, or otherwise disclosed—in whole or in part—for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. t Page 171 .i 0,:„ • Summary 2 About Us 2 V-XR® 3 Warranty 4 VirTra Care 5 Service 5 Delivery 5 Exceptions 6 Pricing 6 Business Reference Sheet 7 Work Experience 8 CONFIDENTIALITY NOTICE:This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis, and only within recipient's organization.Nothing herein shall be duplicated,used,or otherwise disclosed—in whole or in part—for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. 1 Page 172 of 208 Summary VirTra is pleased to provide information and pricing to Mamaroneck, NY for Bid#TA-25-06.We look forward to the possibility of working together to provide advanced training tools for officers in the Town of Mamaroneck. Understanding the need for a safe,effective,and high-quality training solution,VirTra believes our products and services will deliver lifelike training that transfers to the field. For any questions related to this proposal,please contact VirTra Contract Manager—Katie Champlin at kchamplin@virtra.com or 480-968-1488 ext.5109. About Us For 32 years,VirTra has led the industry in providing the finest simulators and tools to first responders worldwide with a mission to provide 4131. .11-111k immersive, high-resolution simulation training • I • i solutions to ensure the safety of law - enforcement officers and military personnel as well as the people they serve. --- — . VirTra's use-of-force video scenarios provide ="' ' • - - realistic training, including support for officer _ _ presence,verbal commands (de-escalation),OC, - TASER®, and deadly force options.VirTra employs an in-house video production crew of industry professionals in video and postproduction.VirTra utilizes only professional actors for more realistic immersion.VirTra also employs full time police and military Subject Matter Experts(SMEs)to create, produce,and review content. VirTra has developed a higher standard in simulation training with several exclusive capabilities including realistic scenarios, location specific scenario authoring ability,the patented Threat-Fire® consequence device, and advanced recoil simulation weapons kits. CONFIDENTIALITY NOTICE:This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis, and only within recipient's organization.Nothing herein shall be duplicated,used,or otherwise disclosed—in whole or in part—for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. 2 Page 173 of 208 V-XR® 61TUV . •M The V-XR is an extended reality headset- based solution designed to help officers • ,M5IP train skills such as de-escalation, recognizing mental. llness, crisis - Sp, pq. e . • intervention,and similar.The V-XR has e„,,rr.. e three modes of learning, referred to as E3: :tit"Ts • Educate, Experience, and Engage. ." • Educate is a learning module that allows users to experience immersive lessons within the XR environment. Users will watch a lesson displayed in their headset and select answers during tests that will be scored. Experience allows users to enter a virtual wraparound screen that displays scenarios.These clear scenarios can be led by a virtual instructor. Engage utilizes 3D characters captured by VirTra's in-house volumetric capture studio.The characters are displayed in front of the user in an augmented reality style,allowing them to walk around the characters and interact with them. Characters are realistic and include eye-and-mouth movements. Scenarios include: Engage(17) Experience(9) Educate(9) Moon and Mood Wife Hostage VI Mental Illness-Anxiety Gen Z Here We Go Again VI Mental Illness-Suicide Gen Alpha Nightmare Alley VI Mental Illness-Crisis Intervention Threat Pattern Recognition Brotherly Love VI Mental Illness-Depression Two Chads NASA EDP VI Mental Illness-Practical Approach Spanish Interpreter Tourniquet II Mental Illness-Schizophrenia Suicidal Steve Government Spy Games VI Mental Illness-Substance Abuse Tourniquet Trainer One Midnight Madness VI Contact Cover Concepts Tourniquet Trainer Two On The Case VI Tourniquet Windlass Tourniquet Trainer Three Tourniquet Test Contact Cover Trainer One Contact Cover Trainer Two Contact Cover Trainer Three Contact Cover Test Jumping Jack To The Moon A notable feature is the Mimic Feature,which makes a character's mouth move while the instructor speaks and engages with the trainee,allowing instructors to use their own script. Instructors can also initiate a use of force reaction from certain hit-zoned assets inside the V-XR.Weapon systems can be selected and used, but with the instructor driving the use of force outcome.To fire a lethal or use a less lethal, users can select the tool they wish to use from a list.This eliminates the issue of faulty shot tracking that exists in many headset-based solutions. Currently,the headset model utilized is the Meta Quest Pro.V-XR software is designed to be agnostic, meaning that if the headset utilized is no longer in production, it can easily be shifted to another CONFIDENTIALITY NOTICE:This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis, and only within recipient's organization.Nothing herein shall be duplicated,used,or otherwise disclosed-in whole or in part-for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. 3 Page 174 of 208 platform. Users are provided with a router that they can easily set up on their own,with updates being added remotely through VirTra's software and service professionals. V-31M—VirTra Volumetric Video • III To provide clients with more realistic characters;VirTra utilizes its in-house - volumetric video 'Eure studio.The studio , • enables people and,*d'bjects to be captured as •3D images, providiwtg.a more believable ' experience compared to CGI avatars.This ' professional studio's not only unique to law 1 r, enforcement training, but it is the largest and i c; most advanced in theme U.S. VirTra has pioneered volumetric video for law enforcement training. Compared to traditional CGI characters that appear unrealistic and do not elicit an empathetic response,volumetric video mitigates the"Uncanny Valley" effect by accurately capturing people as 3D characters for a more immersive training environment. The V-3 system uses proprietary technology and multiple specialized cameras with complex Al in a full 360-degree environment.At 39' in diameter,the V-3 can record highly complex movement with multiple subjects interacting simultaneously.The studio features specialized soundproofing designed by audio engineers to deliver a clean audio profile for dialogue and SFX.The advanced audio/video processing area captures simultaneous video feels over 4K resolution from dozens of overlapping fields. Warranty Seller warrants the product manufactured by Seller for a period of 12 months from delivery to the agreed delivery point ('Warranty Period')will materially conform to Seller's standard specifications available from the Seller for the product at the time of the issuance of the Purchase Order.Seller further warrants that the product,at the time of delivery,will be free from defects in material and workmanship for the Warranty Period. Products and parts that are consumed in normal operation are not covered by this Warranty. Notwithstanding the foregoing,Warranty and support may be void for any and all equipment damaged or destroyed by improper handling,such dropping, or other improper use or misuse. To the maximum extent permitted by law,Seller's Warranty and the remedies set forth in this section are exclusive and in lieu of all other warranties,remedies,and conditions,whether oral or written, statutory,express or implied, as permitted by applicable law,Seller specifically disclaims any and all statutory or implied warranties, including without limitation,warranties of merchantability, design, CONFIDENTIALITY NOTICE:This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis, and only within recipient's organization.Nothing herein shall be duplicated,used,or otherwise disclosed—in whole or in part—for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. 4 Page 175 of 208 fitness for a particular purpose, arising from a course of dealing, usage or trade practice,warranties against hidden or latent defects, and warranties against patent infringement. Seller may provide VirTra certified refurbished parts. If Seller cannot lawfully disclaim statutory or implied warranties then to the extent permitted by law,all such warranties are limited to the duration of the express warranty described above and limited to the other provisions contained in this warranty section.The remedies provided for in the warranty are expressly in lieu of any other liability Seller may have. VirTra Care VirTra Care is a protection plan that covers V-XR hardware in the event of the accidental drop or breakage of V-XR hardware limited to one (1) headset and/or one (1)tablet for a period 12 months from delivery to the agreed delivery point. Upon receiving a customer report of damage covered by VirTra Care a replacement device will be provisioned, shipped, with a return prepaid label for the return of the damaged device within ten (10) days after receipt of the replacement device. Failure to return the damaged device shall result in an invoice for the replacement device at VirTa's current purchase price. VirTra Care may be purchased in 12-month increments, up to 36 months. Items damaged due to water exposure; lost or stolen items are not covered by VirTra Care. Service VirTra's technical support teams are stationed in Chandler,AZ and Orlando, FL.VirTra Service can be contacted by phone at (480) 508-5977 or by email at service_ ',iir it F.corn. Office hours are Monday through Friday 8:00 am to 7:00 pm EST. Messages left after hours will be promptly returned the next business day. VirTra support center will keep detailed records of each service occurrence with the client.This information is available on request and will detail receipt of warranty/support requests, resolution of open tickets and pending action items. Delivery On average, clients will have their simulator delivered and installed within 90 days of purchase order receipt.The V-XR and itsflecil accessories are packed in a carrying case with foam inserts to protect them from damage while shipping and during client - I transportation.The V-XR is designed to be ready to go as soon as the tablet and headset are powered on. 41\17,‘, CONFIDENTIALITY NOTICE:This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis, and only within recipient's organization.Nothing herein shall be duplicated,used,or otherwise disclosed—in whole or in part—for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. 5 Page 176 of 208 Exceptions Specific Exceptions: • Seller's Terms regarding warranty shall apply. • Seller's Terms regarding Seller's limitation of liability shall apply. • Seller's Terms regarding Seller's intellectual property rights shall apply. • Seller's Terms regarding payments and taxes shall apply. • Shipping terms shall be FOB origin. General Exceptions: • Obligations not expressly undertaken in Seller's Terms are to be considered exceptions. • Seller objects to any terms which conflict in whole or in part with Sellers Terms. • Seller objects to any term requiring liquidated damages. • Seller offers no indemnification beyond what is expressly stated in Seller's Terms. Seller commits to: • Compliance with all applicable State and Federal laws. • Engaging Buyer in good faith discussions to resolve differences which may arise due to the exceptions noted above. Pricing Produc Sales Product t Code Product Description Price Oty Total Price VirTra V-CARE VirTra Care is a protective plan that covers the accidental 2.00 $7,990.00 Care drop or breakage of the headsets and/or tablet for the $3,995 00 length of one year. VirTra VirTra's V-XR mixed reality headset-based training Extended solution includes a portable charging case containing two headsets,two controllers,an operator tablet,a Reality V-XR router,sanitation wipes,a floor mat,and accompanying $39,950.00 1.00 $39,950.00 cables.One year manufacturer's warranty. Total Price $47,940.00 S&H $250.00 Grand Total $48,190.00 CONFIDENTIALITY NOTICE:This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis, and only within recipient's organization.Nothing herein shall be duplicated,used,or otherwise disclosed—in whole or in part—for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. 6 Page 177 of 208 Business Reference Sheet Name of Contractor:VirTra, Inc Business Address:295 E Corporate PI,Chandler,AZ 85225 1. Reference Name: Beverly Police Department Contact Person:Sgt.Tony DiRuzza Address: 175 Elliot St., Beverly, MA 01915 Phone#: (978) 605-2512 Beverly Police Department in MA has purchased a V-300 4K simulator and associated equipment for $201,373.00.The purchased items were installed in March 2022.They have purchased additional years of service in 2023, 2024, and 2025. 2. Reference Name:Oakland Police Department Training Academy Contact Person: Nicholas Ramos Address:755 7th St.,Oakland CA 94607 Phone#: (510) 238-4486 Oakland Police Department Academy in CA has purchased a V-300 with an extra year of service and associated equipment for$220,230. Purchased items were installed in October 2020.They have purchased an additional year of service in 2024. 3. Reference Name: Phelps County Sheriff's Department Contact Person: Rick Hope Address: 500 W 2nd St., Rolla, MO 65401 Phone#: (573)426-3860 Phelps County Sheriff's Department in MO has been a VirTra client since 2008. Most recently,they purchased a V-300 and associated equipment for$167,661. Purchased items for that order were installed in February 2022. Phelps County purchased additional years of service and additional training magazines in 2024. CONFIDENTIALITY NOTICE:This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis, and only within recipient's organization.Nothing herein shall be duplicated,used,or otherwise disclosed—in whole or in part—for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. • 7 Page 178 of 208 Work Experience The number of years of experience as an Equipment Vendor/Service Center is 32. Location POC Name&Telephone Scope of Work Delivered and installed V-300 5-screen simulator with 4K projection. Hardware includes Lowell PD Jose Lorenzi—(978)382-2329 TASER 7 training device, P320 and M4 recoil kits and CO2 magazines, weapon-mounted and handheld flashlights,and OC spray training canister. Delivered and installed V-300 5-screen simulator with 4K projection. Hardware includes Essex County Sheriff s Office Jason Frampton—(781)520-9688 Threat Fire consequence device, P320 and M4 recoil kits and CO2 magazines,weapon-mounted and handheld flashlights,and OC spray training canister. Delivered and installed V-300 5-screen simulator.Hardware includes TASER 7 training device, Threat-Fire consequence device, New York MTA Patrick Carolan—(914)693-3204 G19, MPS,and M4 recoil kits and CO2 magazines,weapon-mounted and handheld flashlights,and OC spray training canister. Delivered and installed V-300 5-screen simulator. Hardware Milford PD Tom Wardowski—(203)878-6551 includes X2 TASER training device, P320, M&P,and M16 recoil kits and magazines. Delivered and installed V-300 5-screen simulator with 4K projection. Hardware includes X26 Beverly PD Antonio DiRuzza—(978)605-2512 TASER training device,Threat-Fire consequence device,G22 and M4 recoil kits and magazines,and weapon mounted flashlights. CONFIDENTIALITY NOTICE:This proposal includes data and concepts developed by VirTra and shall be disclosed on a strict need-to-know basis, and only within recipient's organization.Nothing herein shall be duplicated,used,or otherwise disclosed—in whole or in part—for any purpose other than to evaluate this proposal.Acceptance of this proposal is subject to VirTra's final approval. 8 Page 179 of 208 TOWN OF MAMARONECK WESTCHESTER COUNTY,NEW YORK PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM TA-25-06 FORM OF PROPOSAL(PAGE l OP 2) To the Town Board of the Town of Mamaroneck Mamaroneck,N.Y. 10543 Gentlemen/Ladies The undersigned,as Bidder,declares that the only persons interested in this proposal,or the Contract proposed to be made,as principals,are stated;that he has carefully examined the Contract Documents and Specifications pertaining thereto;and he proposes and agrees, if this Proposal is accepted that he will enter into a Contract with the Town of Mamaroneck to furnish all necessary equipment and materials called for in the Specifications in the manner and with the time prescribed for the following price for furnishing and delivering free of Federal and State Taxes: BID PROPOSAL—PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM TA-25-06 ITEM NO. DESCRIPTION _ EXTENDED TOTAL Item No. 1 One(1)VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM Base Package Price $48,190. _ Unit bid in words:Forty-Eight Thousand one hundred ninety dollars TOTAL AMOUNT BID: $418,190 TOTAL AMOUNT BID 1N WORDS:Forty-Eight Thousand one hundred ninety dollars TOTAL ALTERNATE ITEM BID: S $0 TOTAL,AL ETERNATE ITEMBID IN WORN. Zero Dollars 1,Manna Boudreau,as a duty authorized representative of ViirTra,inc.have full read,understood and recognized the requirements of this bid I haw enclosed complete copies of this specification, having been filled out in good faith and to the best of my knowledge for the item(s)being bid BIDDER'S FIRMNAME;V�Tra,Inc ADDS OF FIRM ' I • +-I - SIG ' D: "tt DATE: L!f"X PRINTED:Alarm Boudreau TELEP.tHONEit:4Eo-968-14$8 TITLE:CFG - FAX 4:4811.968-1448_ Page 180 of 208 NON COLLUSION AFFIDAVIT This Affidavit must be completed,notarized and included in your bid proposal submission. Failure to do so will result in the rejection of your bid proposal. A separate Affidavit must be submitted by each principal of any joint venture. PROJECT: Town of Mamaroneck —VIRTUAL REALITY LAW ENFORCEMENT TRAINING SYSTEM-Contract TA-25-06 I AlannQ cs:1Clr O.-1k ,acting on behalf of (Name of Person) (Person,Company,Corporation.Firm or Organization) Of which I am C ,submitting abid request for proposal (Title of Person) for the abovementioned project certify and affirm that Inc (Person,Company,Corporation,Firm or Organization) has neither directly or indirectly entered into any agreements,conferred with any other vendor(s) or participated in any"collusion"or otherwise taken any action to compromise the process of open competitive bidding in connection with the aforementioned project. False statements made herein may be subject to any criminal prosecution and disbarment from bidding future Town projects. \IV- rat c Name of or Firm Cje (lc?) Signature and Title of Official Making Affidavit Subscribed and sworn to before me this .:1,.e day of'A?1'1 _,20,P5. Notary Public Stets of Florida _ Patneta M Kelly art My Comnsls:ton HH 32646a (Notary Public) -- Expires 10127/2026 My commission expires 1 v )-1 ,20 + . Page 181 of 208 TOWN OF 1L4 L4RONECK WESTCHESTER COU NTY,NEW YORK PURCHASE OF VIRTUAL REALITY LAW ENFORCEMENT TRAES'ING SYSTEM ARTICLES OF AGREEMENT VirTra.Inc_ (Name of Bidder) (Name of Company) hereby agrees to provide services to the Town of Mamaroneck,Westchester County,New York in accordance with the Proposal,.Information for Bidders, and Specifications,which are attached to these Articles of Agreement and hereby made a part of this contract (all of which contract documents the Contractor acknowledges he has read and examined)and to accept in full payment fox the services listed in the Proposal,accepted by the Town of Mm iaroneck at the prices bid. The Town of Mamaroneck, Westchester County,New York agrees to make payment in full for services and equipment delivered_within the time period specified,and satisfactory demonstration to appropriate Town officials and upon the Contractor's providing the standard nnmrnrfacturer's Vi rant)!against defective materials and worins inship for a period of not less than one year after date of sellices. Upon the failure of the Vendor to perform in any manner, in accordance with the Proposals_ Infomiation for Bidders and Specifications, the Town has the right to cancel this contract and in such event,the bid security shall be considered as liquidated damages and shall be forfeited to the Tong. LN WITNESS WHEREOF,the Town of h. annaroneck has caused this contract to be executed by its duly authorized officers,who,however, incur no possible liability by reason of the execution thereof or of anything herein contained, and has hereunto set his hand and seal this day of TOWN OF ALVILI.RONECK ATTEST: By. Town Clerk Town Administrator ATTEST: By: inns 5oucireeu(Apr28,2i#S 15)4B Eon Contractor Page 182 of 208 TOWN OF MAMARONECK 740 WEST BOSTON POST ROAD MAMARONECK, NY 10543 APPLICATION FOR PREQUALIFICATION VENDOR QUALIFICATIONS: The fabrication shall be performed by persons regularly engaged in this field of work and who have an established reputation in the equipment manufacturing industry. They shall select and combine the materials and assume responsibility for the quality and performance of all such materials in conformance with all Town, County and State environmental regulations and specifications (refer to the TECHNICAL SPECIFICATIONS). The Vendor shall furnish, to the satisfaction of the owner, proof of previous experience in the fabrication of the proposed equipment. WORK EXPERIENCE: Number of years of experience as an Equipment Vendor/Service Center is 32 List of current contracts—municipal or commercial in nature. Name & Telephone # Scope & Type Owner & Location of Contact Person Maintenance 1. NY MTA Patrick Carolan 914-693-3204 V300 LE Installation and Current Service Contract 2. HOMER PD Robert Pitman 607-749-2028 V100 Installation and Current Service Contract 3. CAMILLUS PD Mike Schreyer (315)487-0102 V180 Installation and Current Service Contract 4. NY DHS Frank Iervasi 646-773-6576 V300 Installation and Current Service Contract 5. SHADOW FIREARMS Anthony Stone (914)490-1129 V300 Install.&Current Svc Contract (Attach list of additional current contracts if necessary) Vendors must have a minimum of three years of experience performing work related to the application of this type of equipment manufacturing. You must be the vendor of record or directly responsible for all projects listed. Purchase of VirtualReality L.E.Training System Page 18 Page 183 of 208 r DATE(MM/DDIYYYY) A`�E® CERTIFICATE OF LIABILITY INSURANCE E(MFED 25 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Chris Bouffard Lovitt&Touché A Marsh and McLennan Agency, LLC PHONE FAX — 8605 E. Raintree Drive, Suite 200 (A/C_No.Exit 602-385-0537 ,AIC,No):602-956-2258 Scottsdale AZ 85260 E-MAIL Do ESS: Chris.Bouffard@MarshMMA.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Federal Insurance Company 20281 INSURED VIRTSYSJv2 INSURER B:Gemini Insurance Company 10833 VirTra, Inc. 295 E. Corporate Place INSURER C:Convex Insurance UK Limited 55555 Chandler AZ 85225 INSURER D: INSURER E: —INSURER F: COVERAGES CERTIFICATE NUMBER:1876476874 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN SR ADDLSUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR wye POLICY NUMBER (MMIDD/YYYY) (MM/DD/YYYY LIMITS A X i COMMERCIAL GENERAL LIABILITY Y Y 35916537 3/11/2025 4/'1/2026 EACH OCCURRENCE $1,000,000 CLAIMS-MADE X OCCUR DAMAGE TO RENTED PREMISES,Ea occurrence) $1,000,000 I MED EXP(Any one person) I$10,000 PERSONAL BADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE ,$2,000,000 X POLICY JERCT X LOC PRODUCTS-COMP/OP AGO $2,000,000 OTHER: I $ A AUTOMOBILE LIABILITY Y Y 73577294 I 3/11/2025 4/11/2026 COMBINED SINGLE LIMIT $1,000,000 _ (Ea accident, X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ ,AUTOS ONLY _ AUTOS ONLY ,!Per accident: _ 1 $ A X UMBRELLA LIAB ' X OCCUR 79871478 3/11/2025 4/11/2026 EACH OCCURRENCE $15,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $15,000,000 DED RETENTION.$ $ A WORKERS COMPENSATION Y 71765122 11/18/2024 11/18/2025 X I STATUTE I _OERH- AND EMPLOYERS'LIABILITY Y/N ---- ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBEREXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 B Professional Liability(Primary) VIPL056467 3/11/2025 4/11/2026 Each Claim/Aggregate 3,000,000 C Professional Liability(Excess) XPL0000110325 3/11/2025 4/11/2026 Each Claim/Aggregate 2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Additional insured applies,when required by written contract,as respects to General Liability per form 80-02-2367 05/07 and Professional Liability per form VP0783 7/17.Insurance is primary and non-contributory,when required by written contract,as respects to General Liability per form 80-02-2653 07/09.Waiver of Subrogation applies,when required by written contract,as respects to General Liability per form 80-02-2362 and Workers Compensation per form WC000313 04/84. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN State of New Hampshire ACCORDANCE WITH THE POLICY PROVISIONS. Police Standards and Training Council _ 17 Institute Drive AUTHORIZED REPRESENTATIVE Concord NH 03301-7413 (7V01 J V �` ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Page 184 of 208 C !—I U B B° Liability Insurance Endorsement Policy Period MARCH 11,2024 TO MARCH 11,2025 Effective Date MARCH 11,2024 Policy Number 3591-65-37 PSU Insured VIRTRA,INC. Name of Company FEDERAL INSURANCE COMPANY Date Issued MARCH 11, 2025 ',:^,tli.:ylX.^:.°S..:fYt.T:.tll.i-.:^2X"rf:.,.:..i:'r..�:::.'G...A..Ak.'.:,A':7L:>t.".:s':'�T..:i2.} '.:.::1X.-:ar:...ffi:' X':f2R':..:.:sid:3Y.:]R'S.]F:. .R:..::.A:�.'A'.s::.:' ....A.::. •:M45 ::.-3::a..a.n ...::nTXrrzAv�.•say.,.nv<.,7t#:3+.4iS:ti.%:2-i�:iEt This Endorsement applies to the following forms: GENERAL LIABILITY EMPLOYEE BENEFITS ERRORS OR OMISSIONS Under Conditions,the following provision is added to the condition ytitled Other Insurance. Conditions Other insurance- If you are obligated,pursuant to a written contract or agreement,to provide the person or Primary,Noncontributory organi'ation described in the Schedule(that is also included in the Who Is An Insured section of this Insurance-Scheduled contract)with primary insurance such as is afforded by this policy,then this insurance is primary and Person Or Organization we will not seek contribution from insurance available to such person or organization. Schedule LARSON-DANIELSON CONSTRUCTION CO.,INC. 302 TYLER STREET LA PORTE,IN 46350 LARSON-DANIELSON CONSTRUCTION CO.,INC THE CITY OF MICHIGAN CITY MICHIGAN CITY POLICE DEPARTMENT AMERICAN STRUCTURE PONT,INC 302 TYLER STREET LAPORTE,IN 46350 CHESTERFIELD COUNTY GO PURCHASING DEPARTMENT P O BOX 51 CHESTERFIELD,VA 23832-0001 KYRENE BUILDING,LLC GO SCRIPPS PROPERTY MANAGEMENT,LLC CITY OF GOODYEAR 190 N LTTCHFIELD RD GOODYEAR,AZ 85338 CITY OF INGLEWOOD ONE MANCHESTER BLVD,INGLEWOOD,CA 90301 PERSONS OR ORGANIZATIONS THAT YOU ARE OBLIGATED,PURSUANT TO A CONTRACT OR AGREEMENT,TO PROVIDE WITH SUCH INSURANCE AS Liability Insurance Conditions-Other Insurance-Primary,Noncontributory Insurance-Scheduled Person Or Organization continued Form 80-02-2653(Rev.7-09) Endorsement Page 1 Page 185 of 208 C H U B B° Liability Insurance Endorsement Policy Period MARCH 11,2024 TO MARCH 11,2025 Effective Date MARCH 11,2024 Policy Number 3591-65-37 PSU Insured VIRTRA,INC. Name of Company FEDERAL INSURANCE COMPANY Date Issued MARCH 11,2025 (^.. 7Y4'^' W.s.::..1W:: t.7.+.�WF.:..S::i .f«:.Jf..::#. -.:...P:.:t .:.:LLS-2:?Pr::.7'r.:.5.i.:_.: Ai:. dB .4'is'aM.N.;-.%C.:.;".-.S.tii,.h:d.-•;.is4h£r:.'.,:reww ...Y::..F.-.::%..:J.!:1�/isw.9se,'!.J:'X' ;+I:':5.w 7VX:.in:'}7vilrlNti+W['!r7'.'xrrb'. This Endorsement applies to the following forms: GENERAL LIABILITY fir"5::^S0.i<%^•.iCW:i14r.a,'.Virg,.7R.,s-,w✓s.l[.BR.:,:a:r , A': .gwrr::2r+ls:.+w:p'r:x. 4......x=+.•h.Yr9N,£ «,W6�,Xs Under Conditions,Transfer Or Waiver Of Rights Of Recovery Against Others,the following provision is added: Conditions Transfer Or Waiver Of However,we waive any right of recovery we may have against the designated person or organization Rights Of Recovery shown below because of payments we make for injury or damage arising out of your ongoing Against Others operations or done under a contract with that person or organization and included in the products-completed operations hazard.This waiver applies to the designated person or organization. Designated Person Or Organization LARSON-DANIELSON CONSTRUCTION CO.,INC. 302 TYLER STREET LA PORTE,IN 46350 CITY OF DALLAS THE STATE OF ARIZONA ARIZONA DEPARTMENT OF TRANSPORTATION 1324 N.22ND AVE.,PHOENIX AZ 85009 PERSONS OR ORGANIZATIONS THAT YOU ARE OBLIGATED,PURSUANT TO A CONTRACT OR AGREEMENT,TO PROVIDE WITH SUCH INSURANCE AS IS AFFORDED BY THIS POLICY CITY OF SALINA,ITS AGENTS,REPRESENTATIVES,OFFICERS, OFFICIALS,AND EMPLOYEES 300 W.ASH ST.,SALINA,KS 67401 CORPS SOLUTIONS,LLC 233 GARRISONVILLE ROAD,SUITE 202 STAFFORD,VA 22554-1551 Liability Insurance Condition-Waiver Of Transfer Of Rights Of Recovery continued Form 80-02-2362(Rev.4-01) Endorsement Page 1 Page 186 of 208 Liability Endorsement (continued) All other terms and conditions remain unchanged. Authorized Representative Q C).`t , Liability Insurance Condition-Waiver Of Transfer Of Rights Of Recovery last page Form 80-02-2362(Rev.4-01) Endorsement Page 2 Page 187 of 208 C H U B B® Liability Insurance Endorsement Policy Period MARCH 11,2024 TO MARCH 11,2025 Effective Date MARCH 11,2024 Policy Number 3591-65-37 PSU Insured VIRTRA,INC. Name of Company FEDERAL INSURANCE COMPANY Date Issued MARCH 11, 2025 This Endorsement applies to the following forms: GENERAL LIABILITY Under Who Is An Insured,the following provision is added. Who Is An Insured Additional Insured- Persons or organisations shown in the Schedule are insureds;but they are insureds only if you are Scheduled Person obligated pursuant to a contract or agreement to provide them with such insurance as is afforded by Or Organization this policy. However,the person or organization is an insured only: • if and then only to the extent the person or organization is described in the Schedule; • to the extent such contract or agreement requires the person or organization to be afforded status as an insured; • for activities that did not occur,in whole or in part,before the execution of the contract or agreement;and • with respect to damages,loss,cost or expense for injury or damage to which this insurance applies. No person or organization is an insured under this provision: • that is more specifically identified under any other provision of the Who Is An Insured section(regardless of any limitation applicable thereto). • with respect to any assumption of liability(of another person or organization)by them in a contract or agreement.This limitation does not apply to the liability for damages,loss,cost or expense for injury or damage,to which this insurance applies,that the person or organization would have in the absence of such contract or agreement. Liability Insurance Additional Insured-Scheduled Person Or Organization continued Form 80-02-2367(Rev.5-07) Endorsement Page 1 Page 188 of 208 CHUBB' Liability Endorsement (continued) Under Conditions,the following provision is added to the condition titled Other Insurance. Conditions Other Insurance— If you are obligated,pursuant to a contract or agreement,to provide the person or organization Primary,Noncontributory shown in the Schedule with primary insurance such as is afforded by this policy,then in such case Insurance—Scheduled this insurance is primary and we will not seek contribution from insurance available to such person Person Or Organization or organization. Schedule Persons or organizations that you are obligated,pursuant to a contract or agreement,to provide with such insurance as is afforded by this policy. All other terms and conditions remain unchanged. Authorized Representative Liability Insurance Additional Insured-Scheduled Person Or Organization last page Form 80-02-2367(Rev.5-07) Endorsement Page 2 Page 189 of 208 C H U B B° Policy Conditions Endorsement Policy Period MARCH 11,2024 TO MARCH 11,2025 Effective Date MARCH 11,2024 Policy Number 3591-65-37 PSU Insured VIRTRA,INC. Name of Company FEDERAL INSURANCE COMPANY Date Issued MARCH 11,2025 BCtlC:::J.k�Y..S...:)%:':tlA.siW'P:.:]a.,:s!'.,Ox.x7:.tWk+=.ap',33 >-:W:-A1:'1C..ids-.-9i`..SIP.'r3C^.;:::�J6.^?o.iPfr�aa's ►�►.::zdP'''-�+?P.. ....Y!' .:,iEWPc..:bE::a-r:::F:r.'KR.:T.N9..m'P::4.':r:.>/.'taw;eYC3:6:Yi�aRx^.45s':.t►r73eW:;+Y�. This Endorsement applies to the following forms: COMMON POLICY CONDITIONS X�4F:tg63K.M::.S:k3f.•.:s^J,'..:"3:C%CSM.as's?�'6>R:�:?7:S3X'.':iX'.... :"F'r......7N'..�:;_..'nn.::71i4'.iLL,. ::?b.'RC':7Y.' .:5...:M.:" 7G,:::e>:.19.:- ;,..f�+..:xa:6rkk?!SJXP.4:`AM:Yf4:.£,Y�Y:i�R1tlC:�.•p;.:.6:£T,:.»rri.��c5t:'+�,:'wTSiSvf,?�'n+'M�: yy,.n;::7'.s":'S> Under Conditions,the following condition is added. Conditions Notice Of Cancellation When we cancel this policy for any reason,other than non-payment of premium,we will notify To Scheduled Persons person(s)or organization(s)shown in the Schedule at least 30 clays in advance of the cancellation Or Organizations When We Cancel Any failure by us to notify such person(s)or organization(s)will not: • impose any liability or obligation of any kind upon us;or • invalidate such cancellation. .:' .2:.,...Mi:3:%rF.,.:L. :.+30.G.:4...r55:r.,T:: 'bYn.M:-:.S£..NfA+:Saw.1W"t'iY:"N.: ':97C�.`zi4:MHcYo7fF.WW.s' '.'WF.s4i''.ti.�a.„g;,;TYL.d.":A�:t#1t?-:'�F.m.N::e#7l.FQS3.:'-...-W.!-,r:.4:'iF.":.-i@+4YJXc�.-%1w ::.kXe•rr7'i�RKA1FN!i.H�:AWi7;'9.'. ,..ft:. Schedule Person(s)or Organization(s): COUNTY OF LOS ANGELES-ISD Address: 1100 N.EASTERN AVENUE,RM#G115 LOS ANGELES,CA 90063 Person(s)or Organi7ation(s): US DEPARTMENT OF STATE REGIONAL PROCUREMENT SUPPORT Address: 4000 NORTH ANDREWS AVENUE FORT LAUDERDALE,FL 33309 Notice Of Cancellation To Scheduled Persons Or Organizations Policy Conditions (Except Non-Payment Of Premium) continued Form 80-02-9779(Ed.3-11) Endorsement Page 1 Page 190 of 208 Conditions (continued Person(s)or Organization(s): TREND CONSTRUCTION INC AND THE U.S.CORPS OF ENGINEERS,DISTRICT OF WILMINGTON Address: 1826 N.ALAFAYA TRAIL,STE 100 ORLANDO,FL 32826 Person(s)or Organization(s): CITY AND COUNTY OF SAN FRANCISCO,ITS OFFICERS, AGENTS AND EMPLOYEES DIRECTOR,OFFICE OF CONTRACT Address: ADMINISTRATION PURCHASING DIVISION,CITY HALL, ROOM 430 1 DR CARLTON B.GOODLETT PLACE SAN FRANCISCO,CA 94102-4685 Person(s)or Organization(s): THE COUNTY OF OAKLAND AND COUNTY AGENTS OAKLAND COUNTY PURCHASING DIVISION Address: 2100 PONTIAC LAKE ROAD BLDG 41W WATERFORD,MI 48328-0462 Person(s)or Organization(s): CHESTERFIELD COUNTY GO PURCHASING DEPARTMENT Address: P.O.BOX 51 CHESTERFIELD,VA 23832-0001 Person(s)or Organization(s): CITY OF DALLAS,PROCUREMENT SERVICES C/O CERTFOCUS Address: PO BOX 140528 KANSAS CITY,MO 64114 Person(s)or Organization(s): THE UNIVERSITY OF CHICAGO Address: 5801 S.Fr i IS AVE CHICAGO,IL 60637 Person(s)or Organization(s): NEW YORK METROPOLITAN TRANSIT AUTHORITY POLICE. C/O MTA RISK AND INSURANCE MANAGEMENT Address: 2 BROADWAY,21ST FLOOR NEW YORK,NY 10004 Person(s)or Organization(s): CITY OF CEDAR RAPIDS FINANCE DEPARTMENT-PURCHASING SERVICES DIVISION Address: 101 FIRST STREET SE CEDAR RAPIDS,IA 52401 Notice Of Cancellation To Scheduled Persons Or Organizations Policy Conditions (Except Non-Payment Of Premium) continued Form 80-02-9779(Ed.3-11) Endorsement Page 2 Page 191 of 208 C H U B B° Policy Conditions Endorsement Effective Date MARCH 11,2024 Policy Number 3591-65-37 PSU Person(s)or Organiiation(s): CITY OF FAIRFIELD POLICE DEPARTMENT C/O INVESTIGATIONS BUREAU Address: 1000 WEBSTER STREET FAIRFIELD,CA 94533-4883 Person(s)or Organization(s): CORPS SOLUTIONS,LLC ATTN:DIRECTOR OF CONTRACTS Address: 233 GARRISONVILLE ROAD,SUITE 202 STAFFORD,VA 22554-1551 All other terms and conditions remain unchanged. Authorized Representative Notice Of Cancellation To Scheduled Persons Or Organizations Policy Conditions (Except Non-Payment Of Premium) last page Form 80-02-9779(Ed.3-11) Endorsement Page 3 Page 192 of 208 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13 (Ed. 4-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule Any person or organization against whom you have agreed to waive your right of recovery in a written contract, provided such contract was executed prior to the date of loss. For policies or exposure in Missouri: Any person or organization for which the employer has agreed by written contract, executed prior to loss, may execute a waiver of subrogation. However, for purposes of work performed by the employer in Missouri, this waiver of subrogation does not apply to any construction group of classifications as designated by the waiver of right to recover from others (subrogation) rule in our manual. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 11-18-24 Policy No. 71765122 Endorsement No. Insured VIRTRA, INC. Premium$ Incl. Insurance Company Federal Insurance Company Countersigned By WC 00 0313 (Ed.4-84) ©1983 National Council on Compensation Insurance. Insured Copy Page 193 of 208 Policy Number: V1PL056467 VP 07 83 07 17 Insured Name:VirTra Inc Number: 1 Effective Date: 03/11/2025 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED This endorsement modifies insurance provided under the following: Professional Liability Coverage Part I. Section VIII. DEFINITIONS, paragraph G. Insured(s), is amended to add the following provisions: Insured includes as an additional Insured any person or organization for whom the Named Insured is performing Professional Services when the Named Insured and such person or organization have agreed in writing in a contract or agreement, prior to the performance of Professional Services, that such person or organization be added as an additional Insured on the Named Insured's policy. This endorsement shall only apply to Claim Expenses with respect to Claims made against such additional Insured arising solely out of Wrongful Acts of the Named Insured in the performance of Professional Services for the additional Insured. The Company will not pay any Loss on behalf of the additional Insured. Such person or organization is an additional Insured only with respect to the Named Insured's ongoing performance of Professional Services for the additional Insured. A person's or organization's status as an additional Insured under this endorsement ends when the Named Insured's Professional Services for that additional Insured are completed. II. Section IV. EXCLUSIONS, paragraph L. Insureds versus Insureds, is deleted in its entirety and replaced with the following: L. Insureds versus Insureds Claim by or on behalf of any Insured, or any present or former shareholder, partner, officer, director, or employee of any Insured, against any other Insured. However,this exclusion shall not apply to any Claim made against the Named Insured by any person or organization considered an additional Insured and that would otherwise be afforded under this Policy Endorsement Premium: Included All other terms and conditions of this Policy remain unchanged. VP 07 83 07 17 ©Vela Insurance Services Page 1 of 1 All Rights Reserved Page 194 of 208 Indemnification and Hold Harmless Agreement We agree to hold harmless, indemnify and defend the Town of Mamaroneck from and against any and all claims, damages, liabilities, obligations,judgments, charges, costs, expenses and fees, including but not limited to personal injury and property damage or theft,arising from work for the Town of Mamaroneck.. Company Title/Name: Name: Signature: Date: Nature/Scope of Work Being Performed: Please sign, date and return to: Town of Mamaroneck Town Center—740 West Boston Post Road Mamaroneck, NY 10543 The foregoing is subject to the Exceptions noted on page 6 of VirTra ' s proposal . Page 195 of 208 `" 1 rri Town of Mamaroneck n Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Award of Bid TA-25-07—Reconstruction of Municipal Sidewalks & Curbing Date: June 4, 2025 Attached please find a memo from Town Engineer, Rob Wasp, requesting consideration of award of bid TA-25-07 - "Reconstruction of Municipal Sidewalks & Curbing." Action Requested: Resolved that the Town Board hereby awards Bid TA-25-07- Reconstruction of Municipal Sidewalks & Curbing to Peter J. Landi, Inc. for an amount not to exceed $189,300.00 and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Page 196 of 208 4 Town of Mamaroneck Comptroller, Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 @townofmamaroneckNY.gov Date: May 28, 2025 To: Meredith Robson, Town Administrator From: Robert P. Wasp, Town Engineer CC: Tracy YogmanTown Comptroller Subject: Award of Bid TA-25-07—Reconstruction of Municipal Sidewalks & Curbing General: Bid procurement was recently completed for the Town's 2025 reconstruction of sidewalk and curbing contract. The project scope consists of sidewalk and curbing replacement along portions of Howell Avenue and Edgewood Avenue. On May 20th, 2025, ten (10) bid proposals were received as summarized on the attached bid tabulation table. The apparent low bidder is "Peter J. Landi Inc." at the submitted total price of $189,300.00 for the full project scope. The Engineering Department has extensive experience working with the Contractor on Town capital projects, including the 2024 Sidewalks & Curbing contract. Work completed by Peter J. Landi, Inc has been consistently good quality and conducted in a professional manner. No errors or omissions that could potentially impact the viability of their bid price have been identified at this time. The Engineering Department recommends authorization of contract award to Peter J. Landi Inc. based upon their submitted base bid amount of$189,300.00. Budget for the reconstruction of sidewalk and curbing contract was planned as part of capital project H5173 in the amount of$177,665.69. There is a budget shortfall in the amount of $11,634.31 in the Capital Account. The provided bid proposal includes a $5,000 Miscellaneous Additional Work line item for any unforeseen conditions and will only be used at the Towns discretion. The shortfall balance will be funded through a transfer from the Highway Department operating account- "Sidewalk Repair"DB5110-4233. Please feel free to contact me with any questions. Attachment/s: Bid tabs TA-25-07 Page 197 of 208 0 0 0 co ni O el M O O o 0 0 o p O O O O I I O O O O O co O a To O o R O o 4 `D O Ow O N tn O d; O o H U 0 646�9 64 6�9 6�9 0/ E0 El.64 bq •O .a o z IQ y wo ✓ L F 'tr is o 2 H ; b U ac A•. 7 0 al F • a O .0W w w 0 L L 1. R 0L 0 _ C ea = g co, a o' c co c U ccc 0 0 0 o e o - o e o 0 0 0 0 co Val - en ' O o co M d9 64 64 64 eH 64 49 E N O H O h • O OON co O oo O 0. 0 C N o op o • a o o a• . ' N N O �69 469 N69 tel M69 69 coti 69 a. us 69 a OZ 0 0 5 u 'ci c cq e• o O 0 L O F 0 p 0 0• 0 g O o O d F w k' w' w k' >. w .O 0 E. 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Z 69 63 64 yg 69 64 U L. 3 C 4 Z p 2 O c a.: •C O .� 0.0,, m bD V] C c '� Obi 1..1 CCb b d •Xin. �? .ix- K b 0 �� G v, O 0 0 0 3 0 y '6 W 2 -K O d .G. h E O •tz cc N > ='~ o ° > c q o C p c w y a� 0 > o •b q o Q v 1 Cu O 0 A Vl >r R U d A 0 0� ,� C1 c e �S •a a E w es w o .° ° p w b C? 4 x E o c�v o :a . di o w U ° v ? ° v w 1- W I� U [p 0 & P. c. m y ,.: i• W on 0 es 3 En z. y RpNECK• a y R E 0 U 'd " 0. O 0. O K U 0.1 111111 o b a' Q atc� e m •5, F, W s v y p 1- en „ o °D a " o c 6 E c4 MOl 3Nl O .a c:, O 6 . 6 0., O G v] 6 c;0 0= Wage 201 of 208 `" 1 rri Town of Mamaroneck Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Award of Bid TA-25-10—Resurfacing of Various Roads Date: June 4, 2025 Attached please find a memo from Town Engineer, Rob Wasp, requesting consideration of award of bid TA-25-10 "Resurfacing of Various Roads." Action Requested: Resolved that the Town Board hereby awards Bid TA-25-10 "Resurfacing of Various Roads" to Laura Li Industries LLC in the amount not exceed $777,773.00 and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Page 202 of 208 mTown of Mamaroneck Comptroller, Town Center F€7UMDEa 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 @townofmamaroneckNY.gov Date: June 4, 2025 To: Meredith Robson, Town Administrator From: Robert P. Wasp, Town Engineer CC: Tracy YogmanTown Comptroller Subject: Award of Bid TA-25-10—Resurfacing of Various Roads General: Bid procurement was recently completed for the Town's 2025 road resurfacing contract. The base project scope consists of pavement resurfacing and related work on various streets throughout the Town, including E. Brookside Dr., Sackett Dr., Althea Ln., Greystone Ave., Briar Del Cir., Winding Brook Dr., Poccia Cir., Lakewood Ln., Woody Ln., Stonewall Ln., Valley Stream Rd. W., Mulberry Ln., Avon Rd., Cresent Rd., Briarcliff Rd., and Highridge Rd. On May 23rd, 2025, four (4) bid proposals were received as summarized on the attached bid tabulation. The apparent low bidder is Laura Li Industries LLC at the submitted base bid price of $777,773.00 for the contract scope. Add Alternate No. 1 was included on the bid form for the addition of resurfacing work on Bryson St. The additional cost for the inclusion of Alternate No. 1 amounts to $21,004.00 above the base bid price. New sidewalk and curb construction for Bryson Street remains under consideration by the Town as a future capital improvements project. The Engineering Department expects to have finalized consultant recommendations for sidewalk improvements available at the time of 2026 budget review. Contract award without inclusion of Alternate #1 is recommended to allow for continued consideration of new curbing and sidewalks on Bryson St. Laura Li Industries has completed the Town's annual road resurfacing contract for the last three consecutive years. Work completed by the contractor has been of satisfactory quality and conducted in a professional manner. No errors or omissions that could potentially impact the viability of their bid price have been identified at this time. Budget for pavement resurfacing was planned as part of the 2025 adopted capital budget ( H5104). A budget amendment has been submitted based upon this year's bid result. The Engineering Department recommends authorization of the contract award to Laura Li Industries in the base bid contract amount of $777,773.00. The contract includes a miscellaneous additional work line item of $l 0,000.00 that can be used at the Town's discretion for contingency work. Funding for the contract Page 203 of 208 award is fully available as part of Capital Account H5104, pending approval of the budget amendment. Please feel free to contact me with any questions. Attachment/s: Tabulation_TA-25-10 Road Resurfacing Page 204 of 208 / - _ 0 - 5 : , : \ \ \ \ , : z : \ LL }\\ 7 = _ ! ! ! // 2 4 ! ! ! 2 \ \ / ;-4 is, is 74 { \ \ F. F. / \ \ \ \ \ 4 ) . } 4 \ \ \ \ \ \ \ \ } k� Z IF - ! \ ® j { / \ \ \ \ \ \ { % {) / { Fg IQ / / §&{ » 2 \J! \ ) - - }\ \ , / \ \ • \ \ \ \ { / > ( ` \ z j - ` \ 02, \ » ` ) Page 205¥208 47 Lu. `" irri Town of Mamaroneck n Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: 2025 Capital Budget Amendments Date: June 4, 2025 Attached please find a memo from Tracy Yogman, Town Comptroller, regarding 2025 Capital Budget Amendments. Action Requested: Resolved that the Town Board hereby authorizes the Comptroller to make the necessary budget amendments, as presented. Page 206 of 208 o mTown of Mamaroneck Comptroller, Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 Tyogman@townofmamaroneckNY.org Date: June 4, 2025 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: 2025 Capital Budget Amendments General: In compliance with the Budget Policy, the following 2025 capital budget amendments are recommended for approval. 1. Police Equipment (H3177/B3620) Funds for police equipment are available to transfer back to the Part Town Fund for the taser ammunition/equipment. This equipment is leased and is an operating expense. A budget amendment is recommended for this transfer. 2. Curb Improvements (H5173) The best value bid for Howell Ave curb improvements of$189k requires an additional $11k of funding from the Highway Fund. A budget amendment is recommended below to transfer funds from the Curbs/Sidewalk account in the Highway Operating Fund to the Capital Fund to complete this project. 3. Roads, Sidewalks & Curbs (H5104) The Town was awarded$13k in additional CHIPS funds for roads and sidewalk improvements. The best value bid of$777k requires an additional $37k in funding. A budget transfer from the Highway Fund contingency is recommended below to complete the funding for the annual road reconstruction project. Attachment/s: 2025 CAPITAL BUDGET AMENDMENTS - June 4, 2025 Page 207 of 208 2025 CAPITAL BUDGET AMENDMENTS Increase/ Item# Type Budget Account Description (Decrease) Amount Capital Rind(FUND H) 1 Expense H3177-0400 PbI i ce Equipment Decrease $ (12,111.27) Expense H3177-9902 Transfers to B Increase 12,111.27 Expense B3120-4186 Prof Development Decrease (1,966.00) Expense B3120-2125 Firearms equipment Increase 14,077.27 Fbvenue B9900-5040 Transfers from H Increase 12,111.27 2 Expense H5173-0400 Curb Improvements Increase 11,634.31 Fbvenue H5173-5033 Transfer from DB Increase 11,634.31 3 Fbvenue H5104-3502 CHIPS Increase 12,899.02 Expense H5104-0400 Fbad,Sdewalks&Curb Improvs Increase 12,899.02 Expense H5104-0400 Poad,Sdewalks&Curb Improvs Increase 37,010.40 Fbvenue H5104-5033 Transfer from DB Increase 37,010.40 HIG-IWAYFUND(FUND DB) 2 Expense DB9900-9950 Transfer to DB(H5173) Increase 11,634.31 Expense DB5110-4233 Curbs/Sdewalks Decrease (11,634.31) 3 Expense DB9900-9950 Transfer to DB(H5104) Increase 37,010.40 Expense DB5110-4050 Contingency Decrease (24,700.00) Expense DB5130-4050 Contingency Decrease (12,310.40) Page 208 of 208