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HomeMy WebLinkAbout2024_07_08 Housing Authority Minutes MINUTES Housing Authority Meeting Monday, July 8, 2024 Conference Room C, Ground Floor of Town Center 7:30 PM PRESENT: Joseph Mileto, Board Member Christie Philbrick-Wheaton, Board Member Meg Deshpande, Board Member Lawrence Thaul, Board Member Melissa Kaplan-Macey, Board Member Sabrina Fiddelman, Councilwoman OTHERS PRESENT: Margaret C. Delohery, Secretary to the Housing Authority Johnathan Di Bari, Dibbini &Assoc. Stephen V.Altieri, Housing Authority Consultant,via Zoom Michael Padernacht, Midas Management 7:30 PM The Housing Authority Regular Meeting 1. Call to order Approval of Minutes 1. Report of Minutes from the June 3, 2024 Housing Authority Meeting Moved by Board Member Philbrick-Wheaton, seconded by Board Member Kaplan- Macey Resolved, that the Mamaroneck Housing Authority does hereby approve the report of minutes from the June 3, 2024 Housing Authority meeting. Carried Business Agenda 1. Report of Midas Property Management Mr. Padernacht reviewed the monthly report with the Housing Authority. He noted that there is little change from last month, the carpeting line item is larger than expected, but it was caused by a series of in-house updated completed by Brandon. Six vacant units are available and one unit needs to be updated after the death of a resident. Signage has been installed and painting is scheduled at the complex. Shaun Hughes addressed the Housing Authority and asked how to get an application. Mr. Padernacht said the application is being finalized and after it is, Midas will send it out. Mr. Thaul and Mr. Padernacht talked about administrative expenses and insurance listed on the budget. Ms. Deshpande and Mr. Padernacht talked about a handicap sign near the entrance. 2. Report of Bids -TMHA Contract 2024-1 Landscaping Mr. Altieri reviewed the bids with the Housing Authority. A review was completed of the lowest two bids, since the highest bid was so far above the other two bidders. Bryan Cantwell then reviewed the project with the Housing Authority. The bid aims to lower the maintenance of the grounds and have native plants. Ms. Philbrick-Wheaton and Mr. Cantwell discussed the water system for the plants. Page 1 of 2 Housing Authority July 8, 2024 Mr. Cantwell said the plants will need 2 years to be fully established. There is a guarantee of one year, if a plant dies, then it will be replaced. The Housing Authority and Mr. Cantwell discussed which plants are low maintenance and shade plants. Small trees were selected for small areas and should be easy to maintain and won't pull up the pavement. Ms. Philbrick-Wheaton and Mr. Padernacht then talked about spickets. The Housing Authority, Councilwoman Fiddelman, Mr. Altieri and Mr. Cantwell discussed the scope of work, reviewing references of bidders, the phases of the project. They then discussed the bonds and grants used to cover the costs of the project. 3. Resolution - Lease Amendment-Town of Mamaroneck Mr. Altieri reviewed the clarification in the lease agreement and tenant requirements. The current lease needed to be clarified for the Town Board. Mr. Thaul and Mr. Altieri discussed the requirements of the tenants. The reverification process requires all streams of income to be listed on the reverification lease renewal application. Shaun Hughes addressed the Housing Authority, he wanted to know if residents who are over 80% one year and under the next, will have their rent go back to the original price. Chair Mileto and Mr. Altieri commented that it may, but said Mr. Hughes' question would need to be investigated. Mr. Hughes said many other residents are upset and asked for a tenant meeting. Mr. Altieri and Mr. Hughes discussed the process of submitting information for the reverification process. Ms. Deshpande and Mr. Altieri discussed the grants that helped established the Housing Authority and complex. Mr. Altieri and Mr. Hughes discussed the tier system. Moved by Board Member Philbrick-Wheaton, seconded by Board Member Thaul Resolved, that the Town of Mamaroneck Housing Authority Board hereby approves the lease amendment with the Town of Mamaroneck and hereby authorizes the Chairman of the Board to execute it and any document relating to the agreement for implementation. Carried 4. Resident Concerns A resident asked about how long the 80% will stay in place. Chair Mileto said this policy would be adopted for some time. 5. Consideration of a Resolution to Adjourn into Executive Session to discuss pending litigation. Moved by Board Member Philbrick-Wheaton, seconded by Board Member Thaul Resolved, that the Mamaroneck Housing Authority does hereby agree to enter into Executive Session to discuss pending litigation. Carried 6. Adjournment The Housing Authority meeting ended at 9:24pm. Next Regularly Scheduled Meeting -September 9, 2024 Page 2 of 2