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Home My WebLink About2024_11_20 Town Board Meeting Packet 0 w � FOUNDED 1661 Town of Mamaroneck Town Board Agenda Wednesday, November 20, 2024 All Work Sessions and Regular Meetings are open to the public. Page 5:00 PM THE TOWN BOARD WORK SESSION The Work Session will convene in Conference Room A located on the Second Floor at the Town Center. WORK SESSION ITEMS 1. Discussion - 2024 Capital Budget Amendments 3 - 5 2024 Capital Budget Amendments - Pdf 2. Discussion - 2025 Preliminary Town Budget 6 - 14 2025 Preliminary Town Budget - Pdf 3. Discussion - Boston Post Road D.O.T Project 4. Request for Executive Session 5. Additions to Regular Meeting Agenda 6. Updates 8:00 PM TOWN BOARD REGULAR MEETING The Town Board meeting will convene in the Courtroom Located on the second floor of the Town Center. The Public is able to view the meeting on cable access television (Optimum 76/ Fios 35) or on LMCMedia.org CALL TO ORDER SUPERVISOR'S REPORT To be added once received. PUBLIC HEARING(S) 1. Notice of Public Hearing 15 - 18 2024-11-20 PH Sewer Rent Law Sewer rate memo 2. Notice of Public Hearing 19 - 20 2024-11-06- Tax Levy 2024-11-20 PH tax Levy RESIDENT COMMENTS STAFF COMMENTS/ PRESENTATIONS Page 1 of 56 BOARD OF FIRE COMMISSIONERS 1. Call to Order 2. Fire Claims 21 - 24 Fire Claims 11.20.2024 - Pdf 3. Fire Report 4. Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK 1. Consideration of Approval - 2024 Capital Budget Amendments 25 - 27 2024 Capital Budget Amendments - Pdf 2. Set a Public Hearing - 2025 Preliminary Town Budget 28 - 36 2025 Preliminary Town Budget - Pdf 3. Consideration of Approval - Salary Authorization A 4. Consideration of Approval - Agreement A 5. Consideration of Approval - Certiorari REPORTS OF MINUTES 1. Reports of Minutes 37 - 56 2023-10-24 Final Minutes 2024-10-22 Final Minutes 2024-11-06 Final Minutes REPORTS OF THE COUNCIL TOWN CLERK'S REPORT TOWN ATTORNEY'S REPORT ADJOURNMENT REGULARLY SCHEDULED MEETING - December 4, 2024 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator's office at 381-7810. Page 2 of 56 m Town of Mamaroneck X Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: 2024 Capital Budget Amendments Date: November 20, 2024 Attached please find a memo from Tracy Yogman, Town Comptroller, regarding 2024 Capital Budget Amendments. Action Requested: Resolved that the Town Board hereby authorizes the Comptroller to make the necessary budget amendments, as presented. Page 3 of 56 73 u_rt1;' 'rn Town of Mamaroneck Comptroller, Town Center oINDED 1661 740 West Boston Post Road,Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 tyogman@townofmamaroneckNY.org Date: November 20, 2024 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: 2024 Capital Budget Amendments General: In compliance with the Budget Policy, the following 2024 capital budget amendments are recommended for approval. 1- Quarry Heights Water Main-Environmental Project(H1399) A new Quarry Heights Water main is in progress pursuant to the filtration plant settlement. The Town's share of the $1.1 million cost is 16.7% or $183,700. The project is anticipated to be completed in December 2024. A budget amendment is recommended below to change the funding from bond proceeds to a transfer from the Water Fund. Attachment/s: 2024 CAPITAL BUDGET AMENDMENTS -November 20, 2024 Page 4 of 56 2024 CAPITAL BUDGET AMENDMENTS CAPITAL FUND (FUND H) 1 Expense H1399-0400 Water Supp Env Project-Quarry Heights Decrease ($29,225) Expense H1399-4022 Bond Costs Decrease ($2,150) Revenue H1399-5710 Serial Bonds Decrease ($215,075) Revenue H1399-5038 Transfer from Water Increase $183,700 Page 5 of 56 m Town of Mamaroneck X Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: 2025 Preliminary Town Budget Date: November 20, 2024 Based on budget discussions, I recommend that the Board proceed with the Public Hearing on the Preliminary Budget for 2025. Action Requested: Resolved that the Town Board does hereby set the date for a Public Hearing on the Town of Mamaroneck 2025 Preliminary Budget for December 4,2024. Page 6 of 56 u_r "v t; n Town of Mamaroneck Comptroller, Town Center oINDED 1661 740 West Boston Post Road,Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 tyogman@townofmamaroneckNY.org Date: November 20, 2024 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: 2025 Preliminary Town Budget General: A brief summary of revisions to the Tentative Budget has been attached. A more in depth review of the Preliminary Budget will be made at the public hearing to be scheduled. Attachment/s: 2025 Preliminary Budget Info Page 7 of 56 2025 BUDGET TAX SCENARIOS 10/22/2024 2024 2025 Preliminary vs Adopted 2025 2025 2024 Budget Line# Budget Highlights Budget Tentative Budget Preliminary Budget Variance 1 Total Expense Budget $ 53,444,087 $ 56,993,482 $ 56,398,712 $ 2,954,625 z 2025 Tax Cap 2.93%(2023 was 3.0%) $ 905,272 $ 935,714 $ 935,714 $ 30,442 3 Tax Levy $ 31,887,970 $ 38,132,800 $ 35,061,700 $ 3,173,730 4 Tax Levy Increase $ 1,707,665 $ 6,244,830 $ 3,173,730 $ 1,466,065 5 Tax Levy Over Tax Cap $ 802,393 $ 5,309,116 $ 2,238,016 $ 1,435,623 6 Tax Levy%Increase 5.66% 19.58% 9.95% 4.29% 7 Tax Rate per$1k AV 5.487731 6.030784 5.614252 0.126521 8 Tax Rate%Increase -2.00% 9.90% 2.31% 4.30% 9 Appropriated Fund Balance-Operations $ 2,093,000 $ - $ 1,000,000 $ (1,093,000) 10 Appropriated Fund Balance-Capital $ 3,425,910 $ 150,461 $ 1,481,200 $ (1,944,710) Estimated Unrestricted Fund Balance @ 12/31/24&25 11 (With Debt Service) $ 20,962,238 $ 20,811,777 $ 19,979,091 $ (983,147) 1z Fund Balance%of Revenues 36% 36.96% 35.91% -0.09% 13 Current Year Tax @ AV 2024:$1,537,00/2025:$1,651,000 $ 8,435 $ 9,957 $ 9,269 14 Prior Year Tax @ AV 2023:$1,408,000/2024:$1,537,00 7,884 $ 8,435 $ 8,435 15 Total Tax Increase $ 550 $ 1,522 $ 834 16 Actual Tax Increase for AV Home 6.98% 18.05% 9.89% 17 Town Residents Tax Increase @ AV$1.6 m-12%tax increase $ 550 $ 1,522 $ 834 18 Village Residents Tax Increase @ AV$1.6 m=37%tax Increase $ 57 $ 336 $ 147 Page 8 of 56 2025 PRELIMINARY-FINAL SUMMARY 11-20-24 Tax Levy Increase of$3,173,730 or 9.95% increase as a result of the following: ✓ Revenue Increases- Inc Recreation, Sales, Mortgage Tax ($1,100,000) ✓ Reduced Appropriated Fund Balance for one-time capital projects $414,000 ✓ Reduced Appropriated Fund Balance for operating budget $927,000 ✓ Salary/Benefit Increases 1,800,000 ✓ Garbage Commission funding Increase 356,000 ✓ Contractual Expense Increases 600,000 ✓ Capital Project Increase -Paid by Cash 577,000 ✓ Debt Service Increase 900,000 ✓ Debt Service Reduction- Premium/Int/Bal (1,300,000) Page 9 of 56 TOWN OF MAMARONECK REVISIONS TO THE 2025 TENTATIVE BUDGET The 2025 Tentative Budget was submitted to the Town Supervisor and Town Board on October 16, 2024. Following a series of budget meetings, including departmental presentations and a thorough review, the following adjustments have been made and incorporated into the 2025 Adopted Budget. OVERVIEW 1. Reduced the tax levy to reflect net operational changes 2. Increased Sales Tax Revenues 3. Increased Town Clerk Fees 4. Increased Recreation Revenues 5. Increased interest earnings- rounding 6. Increased Gifts/Donations/Contributions-Transfer from Trust 7. Increased Mortgage Tax 8. Decreased Interfund Transfers 9. Increased Fund Balance Appropriations -Operating 10. Increased Fund Balance Appropriations -Capital 11. Various adjustments to expense accounts based on reviews with Department Heads 12. Reduced and/or deferred capital projects Page 10 of 56 TOWN OF MAMARONECK REVISIONS TO THE 2025 TENTATIVE BUDGET BUDGET ADJUSTMENTS The following Budget Adjustments have been made to the 2025 Preliminary Budget and are included in the Adopted Budget: Increase Item# Budget Code Account Decsriotion (Decrease) Amount 1 A9999-1001 Real Property Taxes Decrease $ (1,417,400) 1 B9999-1001 Real Property Taxes Decrease (1,018,300) 1 DB9999-1001 Real Property Taxes Decrease (375,000) 1 SF9999-1001 Real Property Taxes Increase 400 1 SL9999-1001 Real Property Taxes Decrease (51,000) 1 SM9999-1001 Real Property Taxes Decrease (9,800) 1 SR9999-1001 Real Property Taxes Decrease (200,000) 2 B9999-1162 Sales Tax Increase 100,000 3 A1410-1255 Town Clerk Fees Increase 2,000 4 A7265-2065 Rink-Gen Admission Increase 15,000 4 A7265-2067 Hockey Program Increase 10,000 4 A7310-2002 Recreation-Youth Programs Decrease (10,000) 4 A7620-2001 Recreation-Adult Programs Increase 5,000 5 SW1315-2401 Interest Earnings Increase 461 6 A6772-2705 Gifts & Donations Increase 4,500 6 A6772-2779 Contributionds- Dues Increase 1,000 7 A9999-3005 Mortgage Tax Increase 100,000 8 B9900-5031 Transfers from A Decrease (82,370) 9 A9999-5995 Appropriated Fund Balance-Ops Increase 1,000,000 10 A9999-5995 Appropriated Fund Balance-Capital Increase 199,000 10 B9999-5995 Appropriated Fund Balance-Capital Increase 717,200 10 DB9999-5995 Appropriated Fund Balance-Capital Increase 355,000 10 SR9999-5995 Appropriated Fund Balance-Capital Increase 60,000 SW9999-5995 Appropriated Fund Balance-Capital Decrease (461) Total Revenue Adjustments $ (594,770) Page 11 of 56 TOWN OF MAMARONECK REVISIONS TO THE 2025 TENTATIVE BUDGET Increase Item# Budget Code Account Decsriotion (Decrease) Amount 11 A1110-1010 Salaries-Justice Court Decrease $ (3,844) A1410-1015 Overtime-Town Clerk Decrease (500) A6772-1021 Salaries- Part Time-Sr Center Decrease (6,000) A7265-1021 Salaries- Part Time-Ice Skating Decrease (10,000) B1680-1010 Salaries-Info Tech Increase 2,364 DB5142-1015 Overtime-Snow Decrease (50,000) A6772-2102 Misc Equipment Decrease (1,000) B3120-2125 Guns/Fire Arms Equipment Decrease (14,000) SL5182-2132 Light Fixtures Increase 9,000 A1110-4040 Law Books Increase 2,000 A1220-4030 Printing/Stationary Decrease (300) A1221-4017 Seminars/Conferences Increase 2,340 A1221-4019 Dues/Publications Decrease (3,100) A1315-4009 Office Supplies Decrease (500) A1315-4019 Dues/Publications Increase 200 A1315-4021 Public Notices Decrease (440) A1355-4017 Seminars/Conferences Decrease (1,000) A1355-4019 Dues/Publications Decrease (1,000) A1420-4009 Office Supplies Decrease (100) A1420-4019 Dues/Publications Decrease (250) A1420-4040 Law Books Increase 3,500 A1420-4117 Trial Expenses Decrease (500) A1430-4019 Dues/Publications Decrease (1,250) A1430-4021 Public Notices Decrease (100) A1620-4002 Service Contracts Increase 1,000 A1650-4001 Telephone Increase 3,000 A1670-4002 Service Contracts Increase 1,000 A1670-4009 Office Supplies Increase 3,000 A1900-1950 Taxes-Town Properties Decrease (5,000) A6772-4012 B&G R&M Decrease (1,000) A6772-4048 Prog Clinic Instruction Decrease (2,000) A6772-4055 Operating Exp- Sr Center Decrease (1,000) Page 12 of 56 TOWN OF MAMARONECK REVISIONS TO THE 2025 TENTATIVE BUDGET Increase Item# Budget Code Account Decsriotion (Decrease) Amount A6772-4060 Meals on Wheels Increase $ 2,000 A7020-4008 Water/Sewer Decrease (5,000) A7020-4017 Seminars/Conferences Decrease (500) A7265-4002 Service Contracts Increase 5,000 A7265-4163 Equip/Repairs & Maint- Ice Rink Compressor Increase 36,000 A7310-4169 Teen Escape Camp Increase 22,000 A7620-4037 Prog Clinic Instructors Increase 5,000 B1670-4030 Printing/Stationary Decrease (1,500) B1680-4035 Consultant Services- IT Decrease (30,000) B3120-4019 Dues/Publications Increase 270 B3310-4202 Street Painting Decrease (8,000) B3620-4017 Seminars/Conferences Decrease (2,000) B3620-4019 Dues/Publications Increase 700 B7140-4044 Tennis Court Maint Increase 6,000 B8010-4017 Seminars/Conferences Decrease (500) B8030-4017 Seminars/Conferences Decrease (150) B8030-4023 Travel Expenses Decrease (200) B8030-4030 Printing/Stationary Decrease (650) B8090-4010 Operating Supplies Decrease (100) B8090-4030 Printing/Stationary Decrease (200) B8090-4294 LISWIC Decrease (500) DB5130-4033 Equip Repairs/Maint Increase 7,000 DB5130-4243 Highway Garage- Outside Svces Increase 25,000 DB5142-4002 Service Contracts Decrease (2,000) SF3410-4239 Telephone/Alarm Increase 1,000 SF3410-4260 Foam Decrease (1,000) SF3410-4265 Conferences Increase 345 SM4189-4002 Service Contracts-Equip on lease now Decrease (12,500) SM4190-4012 B&G R&M Increase 1,550 SM4191-4002 Service Contracts Increase 1,150 SS8120-4017 Seminars/Conferences Decrease (2,500) SS8120-4050 Contingency Increase 2,500 Page 13 of 56 TOWN OF MAMARONECK REVISIONS TO THE 2025 TENTATIVE BUDGET Increase Item# Budget Code Account Decsriotion (Decrease) Amount 11 A9000-9010 Fica Decrease $ (186) 11 B9000-9035 MTATax Decrease (4) 11 SF9000-9030 Fica Increase 55 12 A9900-9902 Transfer to Part Town- IT allocation Decrease (82,370) 12 A9900-9950 Transfer to Capita l-TC Painting Decrease (50,000) Transfer to Capital-Tennis Cts,Traffic 12 B9900-9950 Signal, IT, 1 Police Car Decrease (235,000) 12 SL9900-9950 Transfer to Capital-Streetlights Decrease (60,000) 12 SR9900-9950 Transfer to Capital-Purchase Rear loader Decrease (140,000) Total Expense Adjustments $ (594,770) Page 14 of 56 LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York,a Public Hearing will be held on November 20,2024,at 8:00 PM or as soon thereafter as is possible, to set the rate per gallon or per cubic foot of water consumption to be used in determining the sewer rent for 2025, at the Town Center, 740 W. Boston Post Road, Mamaroneck, New York. You may also view the meeting on local municipal access television (Cablevision 75, 76, 77 or Verizon 34, 35, 36) or on LMC Media's website, https://lmcmedia.org/. The full text of this document can be viewed on the Town's website, https://www.townofmamaroneckny.gov/calendar.aspx, or by calling the Town Clerk's Office at 914-381-7870,for a mailed copy. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Published: November 13, 2024 Page 15 of 56 Lu m Town of Mamaroneck Town Center OUNDED 1551 740 West Boston Post Road,Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: Proposed Sewer Rent Rate for 2025 Date: November 6, 2024 Attached please find a memo from Tracy Yogman, Town Comptroller regarding the proposed sewer rent rate for 2025. I am requesting the Board set a Public Hearing to present the proposed rate. Action Requested: Resolved that the Town Board does hereby set the date for a Public Hearing on the proposed sewer rent rate for 2025 for November 20,2024. Page 14 of 56 d O cmus Town of Mamaroneck Comptroller, Town Center FOUNDED 166i 740 West Boston Post Road,Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 tyogman@townofmamaroneckNY.org Date: November 6, 2024 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: Proposed Sewer Rent Rate for 2025 General: Local Law#7 adopted in 2014 provides for establishing a sanitary sewer rent as an alternative to the ad valorem tax to fund the operation and maintenance of the sanitary sewer system. Section 174-3 of the legislation requires that the Town Board annually set the sewer rent rate per gallon based upon water consumption. The rate is calculated by dividing the revenue required to operate the sanitary sewer system by the adjusted water consumption of all system users. A public hearing must be held by the Town Board to consider any change in the sewer rent rate. There are 3,122 billed water accounts in the unincorporated Town. There are an estimated 68 properties in the unincorporated area that utilize septic systems and therefore not connected to the sewer system. Below is a listing of water sales in the unincorporated area for the last three full years: • 2023 Actual 408,000,000 gallons • 2022 Actual 443,000,000 gallons • 2021 Actual 419,000,000 gallons Three-year average water sales- 423,371,000 gallons Average annual water use for a residential property is 131,094 gallons. This is the average of annual water use with and without irrigation based upon the average of the last three years of total water use in the Town. With 68 properties not connected to the sanitary sewer system and an average residential water consumption of 131,094 gallons; 14,096,000 gallons of water is deducted from the average water sales for purposes of the calculation of the sewer rent. Also, the law provides that the sewer rent to be charged be based upon 90% of the actual water consumed. Therefore, for rate calculation purposes the adjusted annual water sold is determined as follows: Three-year average water sales 423,371,000 gallons Page 15 of 56 Deduction for properties not connected to the sanitary sewer system 14,096,000 gallons Subtotal 409,275,000 gallons Allowance for 90% of actual average water consumption 40,927,500 gallons Adjusted water sales for rate calculation 368,347,500 gallons The funding to be raised for Sewer District expenses in 2025 is $773,000.Water consumption has decreased over the years but expenses have increased as a result of the debt service related to the sanitary sewer system replacement and rehabilitation project. The sanitary sewer replacement project has been completed and additional grants funds were received. As a result, $1.6m of bonded funds was not used. The 2025 Budget includes an application of$235k that offset the debt service increase. As water usage has been rather volatile, the 2025 Budget includes a contingency of$130k for revenue shortfalls. The fund balance has been utilized in prior years and will not be able to sustain additional shortfalls and emergencies. Therefore, the rate calculation is $773,000/368,347,500=$.0021/gallon, an increase of$.002/gallon over 2024. For an average residential consumer using 131,094 gallons of water per year the property owner will be billed for 90% of the consumption or 117,984 gallons. As a result, the average annual sewer rent for 2025 will be $247.60, an increase of$7.36 or 3.06% over 2024. Procedurally, the Town Board must hold a public hearing on the proposed sewer rent rate increase before a new rate can be implemented. Attachment/s: 2025 Sewer Rent Presentation-12-25 Page 16 of 56 Local Law No. - 2024 This local law shall be known as the "Local Law Authorizing a Property Tax Levy in Excess of the Limit Established in General Municipal Law §3-c" Law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1 — Purpose: It is the intent of this local law to allow the Town of Mamaroneck to adopt a budget for the fiscal year commencing January 1 , 2025, that requires a real property tax levy in excess of the "tax levy limit" as defined by General Municipal Law § 3-c. Section 2 —Authority: This local law is adopted pursuant to subdivision 5 of General Municipal Law §3-c, which expressly authorizes a local government's governing body to override the property tax cap for the coming fiscal year by the adoption of a local law approved by a vote of sixty percent (60%) of said governing body. Section 3 - Tax Levy Limit Override: The Town Board of the Town of Mamaroneck, County of Westchester, is hereby authorized to adopt a budget for the fiscal year commencing January 1, 2025, that requires a real property tax levy in excess of the amount otherwise prescribed in General Municipal Law §3-c. Section 4 — Severability: If a court determines that any clause, sentence, paragraph, subdivision, or part of this local law or the application thereof to any person, firm or corporation, or circumstance is invalid or unconstitutional, the court's order or judgment shall not affect, impair, or invalidate the remainder of this local law, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, or part of this local law or in its application to the person, individual, firm or corporation or circumstance, directly involved in the controversy in which such judgment or order shall be rendered. Section 5 - Effective Date: This local law shall take effect immediately upon filing with the Secretary of State. Page 19 of 56 PUBLIC HEARING NOTICE LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, a Public Hearing will be held on Wednesday, November 20,2024, at 8:00 PM or as soon thereafter as is possible, to consider the"Local Law Authorizing a Property Tax Levy in Excess of the Limit Established in General Municipal Law§3-c" Law", at the Town Center, 740 W. Boston Post Road, Mamaroneck, New York. Purpose: It is the intent of this local law to allow the Town of Mamaroneck to adopt a budget for the fiscal year commencing January 1, 2025,that requires a real property tax levy in excess of the "tax levy limit"as defined by General Municipal Law§3-c. You may also view the meeting on local municipal access television (Cablevision 75, 76, 77 or Verizon 34, 35, 36) or on LMC Media's website, https://lmcmedia.org/. The full text of this document can be viewed on the Town's website, https://www.townofmamaroneckny.gov/calendar.aspx, or by calling the Town Clerk's Office at 914-381-7870,for a mailed copy. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Published: November 13, 2024 Page 20 of 56 o ul `" m Town of Mamaroneck Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: Fire Claims 11-20-24 Date: November 20, 2024 Action Requested: Resolved that the Board of Fire Commissioners hereby approves the attached list of fire claims. Page 21 of 56 u_rt1;' 'rn Town of Mamaroneck Comptroller, Town Center oINDED 1661 740 West Boston Post Road,Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 tyogman@townofmamaroneckNY.org Date: November 20, 2024 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: Fire Claims 11-20-24 General: Attached is the list of fire claims for approval. Attachment/s: FIRE CLAIMS 11-20-24 Page 22 of 56 Town of Mamaroneck From: Tracy Yogman-Town Comptroller11 Re: Fire Claims Date: NOVEMBER 20, 2024 The following Town of Mamaroneck Fire Department claims have been certified by Chief Thomas Broderick and submitted to the Comptroller's Office for payment: VENDOR DESCRIPTION Amount AM Emergency Supply Co.,Inc FF helmet,batteries,Scott Paks,Truck rental for Bailout training $ 1,669.60 Amazon.Com Decorations for halloween $ 47.95 Bound Tree Medical,LLC Medical supplies $ 104.19 Con Edison Fire HQ gas service 9/26-10/24/24 $ 345.59 FireCompanies.Com Website hosting&design 11/1/24 $ 209.97 Grainger Dishwasher detergent,glass cleaner $ 155.44 KRB Supply Inc Supplies fro repairs to electric and air reels $ 158.84 Morris-Croker LLC Helmet shields for Honorary Chiefs $ 170.00 Optimum Cable services for 10/23-11/22/24 $ 256.00 RFC Emergency Lighting LLC Equipment cabinet for Chiefs car $ 1,021.00 Sound Shore Pest Control Monthly exterminating services 10/28/24 $ 70.00 UniFirst Corporation Cleaning/bathroom supplies 11/01/24 $ 188.71 Verizon Redundant Circuit 10/25/24 $ 289.99 Villa Maria Pizza Food for New Member Drill 10/2/24,Rescue Drill 10/30/34 $ 184.49 Village Pizza&Pasta Food for Flagpole Workers 9/13/24,New Member Drill 11/6/24 $ 171.50 WJWW 205 Weaver St charges 9/24-10/25/24 $ 321.87 WJWW 6"Metered Fire service 9/26-10/25/24 $ 37.00 Total $ 5,402.14 Page 23 of 56 Page 24 of 56 m Town of Mamaroneck X Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: 2024 Capital Budget Amendments Date: November 20, 2024 Attached please find a memo from Tracy Yogman, Town Comptroller, regarding 2024 Capital Budget Amendments. Action Requested: Resolved that the Town Board hereby authorizes the Comptroller to make the necessary budget amendments, as presented. Page 25 of 56 73 u_rt1;' 'rn Town of Mamaroneck Comptroller, Town Center oINDED 1661 740 West Boston Post Road,Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 tyogman@townofmamaroneckNY.org Date: November 20, 2024 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: 2024 Capital Budget Amendments General: In compliance with the Budget Policy, the following 2024 capital budget amendments are recommended for approval. 1- Quarry Heights Water Main-Environmental Project(H1399) A new Quarry Heights Water main is in progress pursuant to the filtration plant settlement. The Town's share of the $1.1 million cost is 16.7% or $183,700. The project is anticipated to be completed in December 2024. A budget amendment is recommended below to change the funding from bond proceeds to a transfer from the Water Fund. Attachment/s: 2024 CAPITAL BUDGET AMENDMENTS -November 20, 2024 Page 26 of 56 2024 CAPITAL BUDGET AMENDMENTS CAPITAL FUND (FUND H) 1 Expense H1399-0400 Water Supp Env Project-Quarry Heights Decrease ($29,225) Expense H1399-4022 Bond Costs Decrease ($2,150) Revenue H1399-5710 Serial Bonds Decrease ($215,075) Revenue H1399-5038 Transfer from Water Increase $183,700 Page 27 of 56 m Town of Mamaroneck X Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: 2025 Preliminary Town Budget Date: November 20, 2024 Based on budget discussions, I recommend that the Board proceed with the Public Hearing on the Preliminary Budget for 2025. Action Requested: Resolved that the Town Board does hereby set the date for a Public Hearing on the Town of Mamaroneck 2025 Preliminary Budget for December 4,2024. Page 28 of 56 u_r "v t; n Town of Mamaroneck Comptroller, Town Center oINDED 1661 740 West Boston Post Road,Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 tyogman@townofmamaroneckNY.org Date: November 20, 2024 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: 2025 Preliminary Town Budget General: A brief summary of revisions to the Tentative Budget has been attached. A more in depth review of the Preliminary Budget will be made at the public hearing to be scheduled. Attachment/s: 2025 Preliminary Budget Info Page 29 of 56 2025 BUDGET TAX SCENARIOS 10/22/2024 2024 2025 Preliminary vs Adopted 2025 2025 2024 Budget Line# Budget Highlights Budget Tentative Budget Preliminary Budget Variance 1 Total Expense Budget $ 53,444,087 $ 56,993,482 $ 56,398,712 $ 2,954,625 z 2025 Tax Cap 2.93%(2023 was 3.0%) $ 905,272 $ 935,714 $ 935,714 $ 30,442 3 Tax Levy $ 31,887,970 $ 38,132,800 $ 35,061,700 $ 3,173,730 4 Tax Levy Increase $ 1,707,665 $ 6,244,830 $ 3,173,730 $ 1,466,065 5 Tax Levy Over Tax Cap $ 802,393 $ 5,309,116 $ 2,238,016 $ 1,435,623 6 Tax Levy%Increase 5.66% 19.58% 9.95% 4.29% 7 Tax Rate per$1k AV 5.487731 6.030784 5.614252 0.126521 8 Tax Rate%Increase -2.00% 9.90% 2.31% 4.30% 9 Appropriated Fund Balance-Operations $ 2,093,000 $ - $ 1,000,000 $ (1,093,000) 10 Appropriated Fund Balance-Capital $ 3,425,910 $ 150,461 $ 1,481,200 $ (1,944,710) Estimated Unrestricted Fund Balance @ 12/31/24&25 11 (With Debt Service) $ 20,962,238 $ 20,811,777 $ 19,979,091 $ (983,147) 1z Fund Balance%of Revenues 36% 36.96% 35.91% -0.09% 13 Current Year Tax @ AV 2024:$1,537,00/2025:$1,651,000 $ 8,435 $ 9,957 $ 9,269 14 Prior Year Tax @ AV 2023:$1,408,000/2024:$1,537,00 7,884 $ 8,435 $ 8,435 15 Total Tax Increase $ 550 $ 1,522 $ 834 16 Actual Tax Increase for AV Home 6.98% 18.05% 9.89% 17 Town Residents Tax Increase @ AV$1.6 m-12%tax increase $ 550 $ 1,522 $ 834 18 Village Residents Tax Increase @ AV$1.6 m=37%tax Increase $ 57 $ 336 $ 147 Page 30 of 56 2025 PRELIMINARY-FINAL SUMMARY 11-20-24 Tax Levy Increase of$3,173,730 or 9.95% increase as a result of the following: ✓ Revenue Increases- Inc Recreation, Sales, Mortgage Tax ($1,100,000) ✓ Reduced Appropriated Fund Balance for one-time capital projects $414,000 ✓ Reduced Appropriated Fund Balance for operating budget $927,000 ✓ Salary/Benefit Increases 1,800,000 ✓ Garbage Commission funding Increase 356,000 ✓ Contractual Expense Increases 600,000 ✓ Capital Project Increase -Paid by Cash 577,000 ✓ Debt Service Increase 900,000 ✓ Debt Service Reduction- Premium/Int/Bal (1,300,000) Page 31 of 56 TOWN OF MAMARONECK REVISIONS TO THE 2025 TENTATIVE BUDGET The 2025 Tentative Budget was submitted to the Town Supervisor and Town Board on October 16, 2024. Following a series of budget meetings, including departmental presentations and a thorough review, the following adjustments have been made and incorporated into the 2025 Adopted Budget. OVERVIEW 1. Reduced the tax levy to reflect net operational changes 2. Increased Sales Tax Revenues 3. Increased Town Clerk Fees 4. Increased Recreation Revenues 5. Increased interest earnings- rounding 6. Increased Gifts/Donations/Contributions-Transfer from Trust 7. Increased Mortgage Tax 8. Decreased Interfund Transfers 9. Increased Fund Balance Appropriations -Operating 10. Increased Fund Balance Appropriations -Capital 11. Various adjustments to expense accounts based on reviews with Department Heads 12. Reduced and/or deferred capital projects Page 32 of 56 TOWN OF MAMARONECK REVISIONS TO THE 2025 TENTATIVE BUDGET BUDGET ADJUSTMENTS The following Budget Adjustments have been made to the 2025 Preliminary Budget and are included in the Adopted Budget: Increase Item# Budget Code Account Decsriotion (Decrease) Amount 1 A9999-1001 Real Property Taxes Decrease $ (1,417,400) 1 B9999-1001 Real Property Taxes Decrease (1,018,300) 1 DB9999-1001 Real Property Taxes Decrease (375,000) 1 SF9999-1001 Real Property Taxes Increase 400 1 SL9999-1001 Real Property Taxes Decrease (51,000) 1 SM9999-1001 Real Property Taxes Decrease (9,800) 1 SR9999-1001 Real Property Taxes Decrease (200,000) 2 B9999-1162 Sales Tax Increase 100,000 3 A1410-1255 Town Clerk Fees Increase 2,000 4 A7265-2065 Rink-Gen Admission Increase 15,000 4 A7265-2067 Hockey Program Increase 10,000 4 A7310-2002 Recreation-Youth Programs Decrease (10,000) 4 A7620-2001 Recreation-Adult Programs Increase 5,000 5 SW1315-2401 Interest Earnings Increase 461 6 A6772-2705 Gifts & Donations Increase 4,500 6 A6772-2779 Contributionds- Dues Increase 1,000 7 A9999-3005 Mortgage Tax Increase 100,000 8 B9900-5031 Transfers from A Decrease (82,370) 9 A9999-5995 Appropriated Fund Balance-Ops Increase 1,000,000 10 A9999-5995 Appropriated Fund Balance-Capital Increase 199,000 10 B9999-5995 Appropriated Fund Balance-Capital Increase 717,200 10 DB9999-5995 Appropriated Fund Balance-Capital Increase 355,000 10 SR9999-5995 Appropriated Fund Balance-Capital Increase 60,000 SW9999-5995 Appropriated Fund Balance-Capital Decrease (461) Total Revenue Adjustments $ (594,770) Page 33 of 56 TOWN OF MAMARONECK REVISIONS TO THE 2025 TENTATIVE BUDGET Increase Item# Budget Code Account Decsriotion (Decrease) Amount 11 A1110-1010 Salaries-Justice Court Decrease $ (3,844) A1410-1015 Overtime-Town Clerk Decrease (500) A6772-1021 Salaries- Part Time-Sr Center Decrease (6,000) A7265-1021 Salaries- Part Time-Ice Skating Decrease (10,000) B1680-1010 Salaries-Info Tech Increase 2,364 DB5142-1015 Overtime-Snow Decrease (50,000) A6772-2102 Misc Equipment Decrease (1,000) B3120-2125 Guns/Fire Arms Equipment Decrease (14,000) SL5182-2132 Light Fixtures Increase 9,000 A1110-4040 Law Books Increase 2,000 A1220-4030 Printing/Stationary Decrease (300) A1221-4017 Seminars/Conferences Increase 2,340 A1221-4019 Dues/Publications Decrease (3,100) A1315-4009 Office Supplies Decrease (500) A1315-4019 Dues/Publications Increase 200 A1315-4021 Public Notices Decrease (440) A1355-4017 Seminars/Conferences Decrease (1,000) A1355-4019 Dues/Publications Decrease (1,000) A1420-4009 Office Supplies Decrease (100) A1420-4019 Dues/Publications Decrease (250) A1420-4040 Law Books Increase 3,500 A1420-4117 Trial Expenses Decrease (500) A1430-4019 Dues/Publications Decrease (1,250) A1430-4021 Public Notices Decrease (100) A1620-4002 Service Contracts Increase 1,000 A1650-4001 Telephone Increase 3,000 A1670-4002 Service Contracts Increase 1,000 A1670-4009 Office Supplies Increase 3,000 A1900-1950 Taxes-Town Properties Decrease (5,000) A6772-4012 B&G R&M Decrease (1,000) A6772-4048 Prog Clinic Instruction Decrease (2,000) A6772-4055 Operating Exp- Sr Center Decrease (1,000) Page 34 of 56 TOWN OF MAMARONECK REVISIONS TO THE 2025 TENTATIVE BUDGET Increase Item# Budget Code Account Decsriotion (Decrease) Amount A6772-4060 Meals on Wheels Increase $ 2,000 A7020-4008 Water/Sewer Decrease (5,000) A7020-4017 Seminars/Conferences Decrease (500) A7265-4002 Service Contracts Increase 5,000 A7265-4163 Equip/Repairs & Maint- Ice Rink Compressor Increase 36,000 A7310-4169 Teen Escape Camp Increase 22,000 A7620-4037 Prog Clinic Instructors Increase 5,000 B1670-4030 Printing/Stationary Decrease (1,500) B1680-4035 Consultant Services- IT Decrease (30,000) B3120-4019 Dues/Publications Increase 270 B3310-4202 Street Painting Decrease (8,000) B3620-4017 Seminars/Conferences Decrease (2,000) B3620-4019 Dues/Publications Increase 700 B7140-4044 Tennis Court Maint Increase 6,000 B8010-4017 Seminars/Conferences Decrease (500) B8030-4017 Seminars/Conferences Decrease (150) B8030-4023 Travel Expenses Decrease (200) B8030-4030 Printing/Stationary Decrease (650) B8090-4010 Operating Supplies Decrease (100) B8090-4030 Printing/Stationary Decrease (200) B8090-4294 LISWIC Decrease (500) DB5130-4033 Equip Repairs/Maint Increase 7,000 DB5130-4243 Highway Garage- Outside Svces Increase 25,000 DB5142-4002 Service Contracts Decrease (2,000) SF3410-4239 Telephone/Alarm Increase 1,000 SF3410-4260 Foam Decrease (1,000) SF3410-4265 Conferences Increase 345 SM4189-4002 Service Contracts-Equip on lease now Decrease (12,500) SM4190-4012 B&G R&M Increase 1,550 SM4191-4002 Service Contracts Increase 1,150 SS8120-4017 Seminars/Conferences Decrease (2,500) SS8120-4050 Contingency Increase 2,500 Page 35 of 56 TOWN OF MAMARONECK REVISIONS TO THE 2025 TENTATIVE BUDGET Increase Item# Budget Code Account Decsriotion (Decrease) Amount 11 A9000-9010 Fica Decrease $ (186) 11 B9000-9035 MTATax Decrease (4) 11 SF9000-9030 Fica Increase 55 12 A9900-9902 Transfer to Part Town- IT allocation Decrease (82,370) 12 A9900-9950 Transfer to Capita l-TC Painting Decrease (50,000) Transfer to Capital-Tennis Cts,Traffic 12 B9900-9950 Signal, IT, 1 Police Car Decrease (235,000) 12 SL9900-9950 Transfer to Capital-Streetlights Decrease (60,000) 12 SR9900-9950 Transfer to Capital-Purchase Rear loader Decrease (140,000) Total Expense Adjustments $ (594,770) Page 36 of 56 Town of Mamaroneck 47 ''''4 Town Board Minutes o ,f_ z Tuesday, October 24, 2023, Conference Room C, 2 . i n ,� First Floor of Town Center 5:45 PM FOUNDED 1661 PRESENT: Jaine Elkind Eney, Town Supervisor Abby Katz, Councilwoman Sabrina Fiddelman, Councilwoman Jeffery L. King, Councilman Robin Nichinsky, Councilwoman ABSENT: ALSO PRESENT: Allison May, Town Clerk Meredith S. Robson, Town Administrator Connie Green O'Donnell, Deputy Town Administrator William Maker Jr., Town Attorney Tracy Yogman, Town Comptroller Robert P. Wasp, Town Engineer John Barreto, Town Highway Manager 5:45 PM THE TOWN BOARD WORK SESSION CALL TO ORDER Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz, the work session opened at 5:45pm. Carried WORK SESSION ITEMS 1. OUT OF ORDER: Budget- Highway Highway Department Overview-John Barretto presented an overview of the Highway Department and its role within the Town, including snow removal, leaf pickup, and more. There were no particular budget issues, and everything went well this year. Reservoir Valve Replacement-Councilwoman Katz inquired about the replacement valve at the reservoir and whether it is the one that lets the water out. John Barretto explained that this is part two of the upgrades for the dam, focusing on valve replacement. Robert Wasp added that the current valve, a 20" butterfly valve from the 1960s, has faced many storms and sometimes fails to open. The valve, formerly from Westchester Joint Water Works (WJWW), is under atmospheric pressure from the reservoir. It may be easier to freeze the pipe temporarily to change out the valve. The reservoir is owned by the Village of Larchmont, located in New Rochelle, and has been maintained and operated by the Town since it was abandoned by WJWW. The valve allows control of the reservoir before a storm, with no options once it is overfilled. WJWW still has a pump at the site. Crosswalk Signs-The Board expressed excitement about the new signs installed at the crosswalk near Billy& Pete's, noting that they looked great. Page 37 of 56 Town Board October 24, 2023 2. Budget-Operating -Engineering Highlights from the Year • OpenGov Implementation: Paving and curb projects were completed on time and within budget using software for pavement management. Surveys last three to five years, making pre-damaged pavement photos invaluable. • Staffing and Space Configuration: The team coexists well and is in the final design stage for space configuration, aiming to bid by the end of the year alongside old community services. Ongoing Projects-Supervisor Elkind Eney suggested the Board might discuss reducing the number of new projects being worked on, in order to give the staff time to catch up. Administrator Robson responded that postponing projects may not be cost- effective in the long term. Capital Projects Diesel Generator for Town Center-A diesel generator, necessary for the Police Department, servers, and continuity of operations, is more economical than natural gas, saving over$700,000. The generator costs $726,000, including soft costs, and grants have been submitted for funding. The Emergency Operations Center and server room could rely on this generator. Alternative Solutions -Councilwoman Nichinsky inquired about a half-building generator, which the Town Engineer explained would require replacing subpanels. Incoming Councilmember Anant Nambiar suggested exploring solar panels with a battery system as an alternative. Consultant Line Increase -The increase is driven by an updated pavement analysis and the sidewalk and curb inventory, allowing more insightful analysis of where sidewalks could go. Councilwoman Katz suggested resident input for sidewalk placement. Tree Garage-The architectural design is fifty percent complete,with cost estimates in.The design includes service and electrical panels, space for a bucket truck and another truck, a storage mezzanine, and the same gabled roofline. The project aims to bid ASAP and start in early spring,with access from Maple Street offset from the courts and playground. Sign Shop-Currently, the sign shop is not functional, operating out of a trailer ($1,000/month). The shop will be demolished and rebuilt with a new footprint to serve future needs, aiming to bid as soon as possible and start in early spring. Senior Center- Funded with a grant provided through Congressman Bowman's office, the project includes porch and yellow room renovations,window work, and HVAC upgrades with heat pumps.A partition wall will slide on a track into a closet. The bid is planned for the spring. Baldwin Avenue Pump Station-The station is dysfunctional; the panel requires a full replacement.An EFC grant has been submitted, awaiting a response. Costs are split between 2024 ($1.2 million)and 2025 ($1.28 million). Rockland Avenue Bridge-The last of the Town's current bridge projects, the Rockland Avenue Bridge project is being funded using a $769,000 grant. Total cost is expected to be $500,000 to $1 million. Gardens Lake Dredging- Planned for 2025. Town Engineer Wasp explained the Page 38 of 56 Town Board October 24, 2023 difficulty in maintaining it and the need for consultant recommendations. Crosswalk on Weaver at Leatherstocking Trail -Councilwoman Katz inquired about the crosswalk. NYSDOT requirements were discussed. Murray at Colonial—The project's sawhorses were recently swept away during a storm. Potential next step solutions include sandbags or weighted barricades. Painting— Includes painting in the Police Department as well as the doors on the second floor of Town Center. Stormwater/Comprehensive Drainage Report-Councilman King discussed stormwater drains and abating water through the corridor. Town Engineer Wasp said that the report is expected June 2024, with implementation to begin sometime in 2025. Highway Equipment- Discussion about chipper, dump truck nearing end of useful life, and John Deere Gator for plowing and salting. Water Tanks-Current tanks hold brine; a new tank may be considered. Tree Planting -Supervisor Elkind Eney wants to increase tree planting significantly. Options discussed include using recycled trucks for watering. Sidewalks and Curbs -Scaled back plans for Howell and Meadow Place. Suggested using budget balance for partial sidewalk and curb work. Richbell and Palmer Signal - New signal and controller, camera-based traffic signals including walk signals. Nancy Lane Catch Basins- In-house project for bad icing conditions. Conservative number included in the budget for 2024. Madison Avenue Projects - Related projects include a green infrastructure grant and traffic signal/roundabout. Congressional earmarks grant and DOT safe streets grant applications submitted. Consultant minimizing overlap in plans. 3. Discussion -2024 Tentative Budget The Board discussed the pros and cons of using the fund balance. Comptroller Yogman agreed to provide the Board an estimate for the cost of outsourcing the service to water and maintain Town trees. Councilwoman Katz wanted to decrease the tax levy rate and wondered what from the budget could be decreased. Administrator Robson noted that there will be a change in Sanitation, we had been revised even today. Councilwoman Nichinsky asked about putting some things off to get below a five percent tax levy. Maybe look at budgeting less conservatively. 4. LMC The Board discussed the expense for LMC and how our revenue is now based on the actual population of users, $308,000. The Board wished to redo the contract asap with LMC. Councilwoman Fiddelman stated she would like to help them through this difficult period. Supervisor Elkind Eney will call LMC Media and let them know that we want to meet. Comptroller Yogman mentioned that the Town will not be receiving any PEG money until our contracts are signed with the franchisees. Page 39 of 56 Town Board October 24, 2023 5. Salary Authorization - Recreation Department Administrator Robson talked about the severe personnel shortages in the Recreation department. Ms. Duchi comes with great recommendation and is willing to start soon. Moved by Councilwoman Nichinsky, seconded by Councilwoman Fiddelman, it was RESOLVED that the Town Board hereby approves the appointment of Grecia Duchi to the position of Recreation Assistant at an annual salary of$62,788, effective not later than November 6, 2023. Carried 6. Discussion -Tree Law Supervisor Elkind Eney stated that we are caught between the people that want to do as they wish on their own property with regard to trees and those that want to regulate tree removal on private property to in order to protect the trees. Supervisor Elkind Eney spoke with Andrew Reinmann, and he seemed knowledgeable to her. Councilwoman Nichinsky wanted to hear his response. Supervisor Elkind Eney wanted to hear Councilwoman Nichinsky's comments: Councilwoman Nichinsky stated that she was not happy with this law on many levels, and then listed her seven main reasons: 1. Over 100 people have come forward that they want a tougher tree law. 2. Her feeling is that this law does not protect old, 20 inch and larger trees. We had protection for larger trees in the older law, on properties 20,000 square feet and larger, but not now. 3. If you don't hear from us in 48 hours or something, then you can cut with documentation. 4. Would prefer to make the permits cheap, say $25 or a small fee. Some communities it is no cost, like New Castle. At least wants to make it affordable. 5. Concerned with if they file a permit and if there is no response in 20 days or so, then they can take it down. 6. Need to streamline the process. Make it easy, make it quick. 7. Must provide for emergencies. Supervisor Elkind Eney said that Andrew Reinmann is now engaged by Pleasantville to craft a similar tree law. He thought the most important thing was replacement trees in a tree statute. The Supervisor explained that Reinmann's proposed law sets limits on the number of trees that can be removed for one year and the limits in our law are for two years. We are now proposing 9, 7 and 4, respectively by lot size, over a two- year period. Trees in addition need to be of right and for items 1, 2 and 3 (referenced in the law). In addition, it should be a certified arborist, not employed by the Town, that makes the determination. Councilman King stated that he thought it should be fine to use Town's certified arborist. The Board discussed the situations they felt might be a danger and agreed that the verbiage was fine. Then they discussed emergencies. Supervisor Elkind Eney said that Mr. Reinmann said he would share his verbiage for emergency situations. Supervisor Elkind Eney said that Mr. Reinmann thought we did not have enough in the replacement category instead of 1, 2 and 3 in 8b207-7-b, make it 2, 3 and 4. Then, for the large growth trees that would be 36 diameters at breast height, those would not be of-right. The Town will need a tougher criterion for those large growth trees. It had to be in one of those categories on the top of page six. For previously undeveloped land, Mr. Reinmann suggested limiting the canopy cover loss to 20% as Page 40 of 56 Town Board October 24, 2023 part of the site plan law to the Planning Board. Councilwoman Nichinsky expressed concern that this would give new developers the right to deal with trees before going to the Planning Board. She questioned Attorney Maker about whether the Planning Board can grant with conditions.Attorney Maker clarified that there is a disconnect, as the Planning Board should specify the number of trees to be planted rather than where to plant them. Councilwoman Nichinsky expressed concern about transferring authority from the Planning Board to the Environmental Planner.Attorney Maker will redraft the proposal for review at the next meeting. Councilwoman Fiddelman noted that people often cut down trees and then go to the Planning Board. Councilman King suggested that the Planning Board should retain certain authority that the Environmental Planner does not have. He emphasized the need for clear regulations to prevent unauthorized tree removal and ensure proper planning. There was a discussion about the practical implications of the current law. If someone cuts down their limited number of trees and then wants to add to their house, the process of getting drawings,site plan review, and permits can take close to a year. The current law includes a built-in hiatus, preventing another tree removal permit within a 12-month period after the initial permit. The Board discussed the loophole in the current law,where someone could remove the allowed number of trees and then go to the Planning Board to remove additional trees within the same 12-month period. The goal is to ensure that tree removal is properly regulated and that the Planning Board has the authority to enforce these regulations. The issue at hand involves the timing of building permits and tree removal permits. The Environmental Planner receives the application for tree removal, but the building inspector must issue the building permit simultaneously. This prevents a situation where someone receives a tree removal permit but then fails to get the necessary variance, leading to unnecessary tree removal. With the new OpenGov system,we can set up workflows to ensure the tree permit approval is dependent on the approval of other permits. This prevents unnecessary tree cutting before all necessary steps are completed. The current law requires tree replacement and includes penalties,which will remain. The previous law applied to properties larger than 20,000 square feet and was more protective of trees. The proposed law allows for certain actions as of right but still requires tree replacement and permits. Councilwoman Nichinsky raised concerns that the new law is less protective of trees and does not require notice to adjoining property owners. Councilwoman Nichinsky and another member believe that notice is beneficial even for actions as of right. They discussed the need to ensure the new law is effective in protecting trees while allowing necessary development. There was a discussion about the policy on fast-growing trees and ecological considerations. It was agreed to trust the Town Environmental Planner to make decisions regarding the best array of trees for any given property to protect the town's tree canopy. The fines for tree removal were discussed,with agreement that fines should be paired with tree replacement to ensure effectiveness. Councilwoman Nichinsky raised concerns that the new law takes away powers from the Planning Board and makes it easier for properties under 20,000 square feet to remove trees. Page 41 of 56 Town Board October 24, 2023 The Board discussed reducing the number of trees that can be removed and considered a policy of three, five, and seven trees based on property size. Some felt these numbers were too low,while others believed they were adequate given the high cost of tree removal. There was also discussion of educating staff and contractors to protect tree root systems during construction, prompted by a case in the Village of Larchmont where a 200-year-old tree was lost due to improper practices. Lastly, it was suggested to streamline the process and consider employing consultants to train staff on protecting trees during construction. The Board discussed implementing a policy of exempting certain tree removals for public projects. It was emphasized that public projects are presumed to be in the public interest, thus exempting them from certain regulations to ensure they can proceed without unnecessary delays. There were concerns about ensuring transparency and maintaining public trust. It was suggested that significant tree removals, especially heritage or large old-growth trees, should require a notification to the Town Board. This would provide an opportunity for discussion and public input, ensuring decisions are made with awareness of public sentiment. The issue of fines and tree replacement was discussed,with consensus that fines should be paired with mandatory tree replacements to ensure the law's effectiveness. It was also noted that the new law is more permissive than the previous one, allowing for certain actions as of right but still requiring permits and replacements. There were differing views on the number of trees that could be removed,with suggestions to reduce the numbers while considering the high cost of tree removal. The need for a balanced approach that protects trees while allowing necessary development was emphasized. The Board also discussed the importance of proper training for staff and contractors to protect tree root systems during construction, ensuring long-term tree health and preventing unnecessary removals. Lastly, Marion Hardart, representing the Larchmont Gardens Civic Association, thanked the Board for their discussion. 4. Executive Session Moved by Councilman King, seconded by Councilwoman Nichinsky, the Board moved into executive session to discuss the employment history of a particular individual and the potential sale of land. Carried Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz, the Board moved out of executive session and ended the meeting at 9:45pm. Carried REGULARLY SCHEDULED MEETING—November 1, 2023 Submitted by Allison May, Town Clerk Page 42 of 56 Town of Mamaroneck oQ Town Board Minutes Tuesday, October 22, 2024, Conference Room C, First Floor Lip rri x of Town Center 6:00 PM FOUNDED 1651 PRESENT: Jaine Elkind Eney, Town Supervisor Sabrina Fiddelman, Councilmember Jeffery L. King, Councilmember Robin Nichinsky, Councilmember Anant Nambiar, Councilmember ABSENT: ALSO PRESENT: Allison May, Town Clerk Meredith S. Robson, Town Administrator Tracy Yogman, Town Comptroller Marc Romero,Assistant to the Town Administrator 5:00 PM THE TOWN BOARD WORK SESSION CALL TO ORDER The Work Session of the Town Board was called to order by Supervisor Elkind Eney. Moved by Councilmember King, seconded by Councilmember Nambiar, the Work Session unanimously opened at 6:12 p.m. WORK SESSION ITEMS 1. Highway Meredith Robson handed out a revised copy of the Capital Plan to all attendees. See Attachment A. Fire Alarm -John Barreto, Highway Foreman, explained that currently there are closets in the Garage for flammable materials and cutoff switches for safety, but it has never had a fire alarm. Foreman Barreto noted that there may be some savings in insurance costs to offset the cost of the installation of the new alarm system,which will include detection of heat, carbon dioxide and gases. The Highway Foreman next explained the Light Towers and Decorative Streetlights on the Post Road,which are made out of metal. The Town is looking to replace those that are degraded and can complete this project over next several years. Replacements are now made out of fiberglass. They have the same decorative look. Unsure of what NYS will be doing on the Post Road in 2026, Foreman Barreto suggested that the five poles in the worst condition be replaced next year, adding that one had even fallen over this year.A few car accidents impacted the poles this year as well. The Board discussed the pros and cons, as well as the various costs and savings of decorative verses non-decorative poles,which could save approximately $175,000. Simply going with decorative poles next year would save$6,000 verses moving to all non-decorative,which would require extensive sidewalk and electrical work. Page 43 of 56 Town Board October 22, 2024 Compact Excavator- Next Mr. Barreto reviewed the benefits and many potential uses of the Compact Excavator, listed at the bottom of page 2, Attachment A. The alternative is renting one, which costs $1,000 per week. The life span of a Compact Excavator purchased for$100,000 is approximately 15 to 20 years. Foreman Barreto pointed out that because the Compact Excavator is on tracks, it could help within conservation areas, clearing debris from streams, in tight quarters, even helping clear during and prior to potential floods. Town Engineer Robert Wasp added that the Compact Excavator could also be used for other capital projects. The Board wanted to discuss this further at a later time. Dump Truck- Foreman Barreto mentioned two people are retiring in Highway in the next year. These two have hard-to-replace skill sets. Then, he addressed the Dump Truck-- 1 Ton, explaining that the current 2014 dump truck that the Town has is rotting out. This new medium-sized truck could be put to work on snow removal, Christmas tree pickups, and has many other potential uses. Four out of the five Board members thought that this capital project was a necessary one. Snow Removal -Councilmember Nichinsky asked about snow removal and its budget for 2025: If the actual in 2023 was $96,296, and in 2024 was budgeted at $348,000, but is now projected to be$213,629, then why is our 2025 projection $348,000? Councilmember Nichinsky, wondered the same for the Sewer District projections, see page 129 of the 2025 Tentative Budget. Councilmember Nichinsky requested that when we are going through the budget, the 2023 and 2024 numbers should inform the 2025. Administrator Robson responded that for some budget items, snow removal for instance, one should not always just consider a straight-line projection of the numbers. Supervisor Elkind Eney agreed with Councilwoman Nichinsky and added that the Town has never hit the$348,000 estimate. But, she noted, it is difficult to predict snowfall. Comptroller Yogman pointed out that the Town has a minimum amount of salt to purchase which is contracted with New York State. We have not seen terrible snow conditions the past three years. We currently have a surplus of salt and a full salt shed. Four storms, though, and the shed would be empty, clarified the Highway Foreman. Councilmember Nambiar asked what would be the worst case of taking the number down $75,000 or$80,000?The Highway Foreman stated that the Town may not be able to get salt if we do not get it ahead of time. Councilmember Nichinsky questioned if, in general, the Town's employees have gone with a high increase in their budget numbers for 2025 to be very conservative. Councilmember Nichinsky, returning to the Snow Removal numbers, said we are raising 2025 above what it has been in 2024, and well over 2023. Supervisor Elkind Eney pointed out that streets need to be salted or brined to the standard that we are accustomed to and if we do not have enough rock salt then there are accidents and unhappy residents. Supervisor Elkind Eney said that, while we can and should take the budget number down, the risk of underestimating this is very consequential. The Board discussed how to be conservative and responsible, but also to reduce budget needs. 2. Garage Fire Truck-This particular truck is a rescue truck and a pumper, equipped with cascade systems,jaws of life, and all the essential apparatus. It will be able to complete an initial attack until support arrives. Every time there is a repair, parts are obsolete, requiring a retrofit. This truck is necessary. If we order now and see it delivered on time, the current vehicle will be 18 years old. Councilmember King asked if the Department had ever considered ordering a vehicle from Europe or Canada. The response was the Department had not. Garbage Truck-We have one garbage vehicle that has been on order for quite Page 44 of 56 Town Board October 22, 2024 some time. It may possibly arrive in the first quarter of 2025, but that is not guaranteed. Then, in 2025 we have $225,000 allocated which can be combined with funds remaining in the 2024 capital budget for the purchase of a new garbage truck. If we order this vehicle tomorrow, delivery is likely to be at least 15 months out. Vehicles-Two vehicles for the Police Department are now included instead of three in the budget. Six are slated for the auction block, bringing the Police Department's count back down to 23. Mr. Pinto noted these vehicles are heavily used, and downtime is minimal. Comptroller Yogman added that there is enough in the current capital budget to cover the third vehicle. The Town Board asked about speed and torque of hybrids, and about dependability. Mr. Pinto replied that hybrids are fairly dependable, needing a new battery around the 7-year mark depending on conditions. The Police Department vehicles are strictly hybrids, not plug-in. LED lights allow for long run times.After COVID, inventory was kept higher due to replacement timelines. The Board was good with two police cars in the budget. Mr. Pinto advised the Board that his department is not considering electric heavy-duty vehicles. They are not ideal for plowing snow or picking up garbage, because of their limited range and lack of heavy capacity. Miscellaneous—Mr. Pinto explained that the school district gets fuel from us. Councilmember Fiddelman asked if we charge a market rate. Comptroller Yogman said they calculate the average fully loaded rate with a 6%overhead. Mr. Pinto said the Town could possibly increase by 20%without issue. 3. Engineering Reservoir Valve -This is the second year that this project has been presented for Board approval. This project would allow the valve to be controlled from afar,which would be much safer. Instead of sending people out to adjust the valve manually,the Town could control it from home or office,depending on the severity of the situation. The current valve is now over 50 years old. Earlier this year, it got stuck, and the Town could not control the reservoir for a couple of hours.The risk is very clear.This request would cover funding for design, development, and replacement. Gardens Lake Dredging -The lake is filling with visible mounds of sediment. The last dredging project was completed five years ago. The Board discussed that the risk of the lake filling in is environmental decline that could encourage hypoxia. In addition, volumetrically, marsh fill would not significantly impact flooding; it would help by only about half an inch. The Board asked if allowing it to become a marsh would create a backup.The response was that periodic channeling could prevent this, though the aesthetic would be affected. Town Engineer Wasp explained that in 2010, they removed 10,000 yards of sediment and estimated that dredging is needed every five to seven years. The Town had received a grant of over$1 million from the County for the last dredging project. It was agreed that the grant writer would review opportunities again to lessen the Town's cost on this project. Senior Center Generator—The Town submitted a grant for this project, currently under review, for which we estimate receiving $99,000.Therefore, the Town will need an additional $99,000 to be budgeted. There's no guarantee we'll get the grant, but we will hear back at the end of 2024. This generator will allow the Senior Center to be used as an emergency shelter in the future. Parks Building Replacement-In order to comply with Wicks Law, the cost of this project is to be split into two contracts. This results in approximately a 25 percent Page 45 of 56 Town Board October 22, 2024 increase in costs. However, the Town may realize a savings of an additional $100,000 in design costs, since we already hold the design documents. The project is estimated to cost close to $3 million. Significant changes made in the design to decrease costs include a higher pitch on the roof, concrete on the outside verses more attractive materials, and a relocated stairway. The building will still meet our needs. The Town will apply for any appropriate grants The construction will take a full year. We need to address this building issue. Sewer trucks, salt trucks, and supplies must be kept in the garage, so we cannot just pivot to the Highway Garage. Four out of five members were in favor of the sign shop project. Councilmember King mentioned that we cannot continue to ask Town employees to work in an unsafe environment. In addition, he noted, the shop will be located in the Park where it will be most efficient. Resurfacing Roads -Town Engineer Wasp stated that he was comfortable with a reduction in the Town's paving investment next year. He estimated that 20% of the Town's road network is less than five years old, and on average the Town has completed three to five miles per year for the last three years. Sidewalks and Curbs Howell Avenue—This project includes replacing the remainder of the sidewalks on Howell. Colonial Avenue Streetscape Improvements—The Town will receive a grant for this project, which requires a local match. Storm Sewer Improvements -This budget allows for the design development of five of the plans, based on both cost and urgency. The plan is to design these and then apply for grants where available and appropriate. Included in the original bid for the project, H2M has provided the cost estimates and baseline plans to allow us to move forward with grant applications. The Board discussed how this item was highly desired in our new Town Comprehensive Plan. The Board then requested a meeting to present the final version of H2M's analysis (after the Town Budget is adopted) and articulate a rationale for why we are moving forward on which plans. Baldwin Avenue Pump Station Replacement-This new pump station will help with the occasional sewage situation on Laurel Avenue. The Town has applied for grants for this project. Weaver Street Sidewalk Extension -The Town Engineer is confident that we are ready to move forward on this in 2025. We received the original grant for this in 2014. We are currently waiting on NYSDOT's authorization to go to bid. We want to be ready to take advantage of the spring weather. This project includes roughly 1,000 linear feet of sidewalk on the western side, or southbound travel lane. 4. Updates See Attachment B. The Town Administrator mentioned that she and Comptroller Yogman have gone back through budgets. They reworked some of the numbers, using some fund balance. The Town Administrator felt strongly that Town employees have budgeted with a mind to importance and thoughts of how to keep increases to a minimum. The Administrator truly believes that moving to a structurally sound budget is the direction the Town should go. The Board discussed not being able to support a fourteen percent-plus tax levy increase and requested that the Town Administrator and Comptroller continue to work to reduce the budget. ADJOURNMENT Page 46 of 56 Town Board October 22, 2024 On motion of Councilmember Fiddelman, seconded by Councilmember Nichinsky, the meeting was unanimously adjourned at 9:30 p.m. Carried NEXT BUDGET SCHEDULED MEETING -(October 23, 2024) Submitted by Allison May, Town Clerk Page 47 of 56 Town of Mamaroneck ,447 Town Board Minutes o ,f_ } Wednesday, November 6, 2024, Courtroom, Second Floor of z 7-, Town Center 5:00 PM FOUNDED 1661 PRESENT: Jaine Elkind Eney, Town Supervisor Sabrina Fiddelman, Councilmember Jeffery L. King, Councilmember Robin Nichinsky, Councilmember Anant Nambiar, Councilmember ABSENT: ALSO PRESENT: Allison May, Town Clerk Meredith S. Robson, Town Administrator William Maker Jr., Town Attorney Tracy Yogman, Town Comptroller Marc Romero, Assistant to the Town Administrator Christine Canavan, Assistant to the Town Administrator 5:00 PM THE TOWN BOARD WORK SESSION Opened at 5:01 p.m. by Councilmember Nambiar, seconded by Councilmember Fiddelman. WORK SESSION ITEMS 1. OUT OF ORDER: Call for Executive Session Moved by Councilmember Fiddelman, seconded by Councilmember Nambiar, the Town Board agreed to enter into Executive Session at 5:02 p.m. to discuss matters which will imperil the public safety if disclosed and the employment history of particular persons. Carried Councilmember Nichinsky joined the meeting at 5:20 p.m. Councilmember King joined the meeting at 6:24 p.m. Moved by Councilmember King, seconded by Councilmember Nichinsky, the Town Board unanimously agreed to resume the Regular Meeting at 7:41 p.m. Carried 2. Discussion of-2024 Operating Budget Amendments Comptroller Yogman presented a 2024 operating budget amendment to the Town Board in compliance with the Town's Budget Policy. The amendment includes a $5,431.23 insurance recovery (SL5182) for replacing a streetlight on West Boston Post Road that was knocked down in an auto accident. 3. Discussion of-2024 Capital Budget Amendments Comptroller Yogman presented three 2024 capital budget amendments to the Town Board for approval. First, additional consulting hours were needed to complete the implementation of the Munis financial system's enterprise asset management module Page 48 of 56 Town Board November 6, 2024 used by Highway and the Garage. Additionally, timeclocks and iPads must be purchased for employees to record their hours worked. A budget amendment in the amount of$44,000 is recommended for these items (H1689). Second, the cost of outfitting the Fire Chiefs car was slightly higher than planned. Therefore, a budget amendment of$688.56 is recommended to cover these additional expenses (H3472). Lastly, the Pool project is still in the early planning stages and likely won't require funding until 2026. Consequently, the originally planned funds will be returned to the General Fund, with the project's design funded through a grant that remains in place. A budget amendment returning $1,000,000 to the General Fund is recommended (H7125). 4. Discussion of-2025 Tentative Budget Supervisor Elkind Eney shared several recent funding requests from community nonprofit organizations with the Board. The Board discussed maintaining the same funding levels for these organizations in 2025 as were provided in 2024. See Attachment A. 5. Changes to Regular Meeting Agenda Supervisor Elkind Eney added to the Regular Meeting agenda the reappointment of Lisa Collins to the Board of Assessment Review and the reappointment of three members of the Coastal Zone Management Commission. 6. Updates Councilmember Fiddelman reported that the Housing Authority had recently identified three Town signs around the Hommocks Park Apartments that require their posts to be painted. Additionally, the next Housing Authority meeting is scheduled for December 3, likely at 7 p.m. 8:00 PM TOWN BOARD REGULAR MEETING The Town Board meeting convened in the Courtroom Located on the second floor at the Town Center. The Public was to view the meeting on cable access television (Optimum 76/ Fios 35) or on _MCMedia.orq CALL TO ORDER The Regular Meeting of the Town Board was called to order by Supervisor Elkind Eney at 8:00 p.m. SUPERVISOR'S REPORT Welcome to the November 6, 2024, meeting of the Town Board of the Town of Mamaroneck. The Town Board met today for a Work Session in Conference Room A, starting at 5:00 pm, which is open to the Public. I do not think it is appropriate for me in my role as chief elected official of the Town of Mamaroneck, at a Town Board Meeting, to comment on the national election results of last night. My Supervisor's Report this evening will be, as it always is, limited to my role as the chief elected official of the Town of Mamaroneck. First, I wish to congratulate County Executive George Latimer on his election to become our US Congressman, Shelley Mayer on her re-election as our State Senator, and Steve Otis on his re-election as our State Assemblyman. I also congratulate Larchmont Village Mayor Sarah Bauer and Larchmont Trustees Peter Fanelli and Terence Pare on their re-election. Finally, I congratulate the Village of Mamaroneck Trustees who were elected last night, Dan Kushnick, Ellen Silver and Maria DeRose as well as Justice Dan Gallagher who was re- elected. I look forward to working with all of you for the benefit of our community! Page 49 of 56 Town Board November 6, 2024 The past two weeks were full of great events in the Town that I happily attended. On October 21st I attended Dedication of the Hillside Avenue Bridge in the Village of Mamaroneck. The bridge was dedicated to the memory of Assistant Village Manager Daniel J. Sarnoff. This past May, Dan passed away having served the Village for over 14 years. I had the pleasure of working with Dan on the construction of the Waverly Avenue Bridge and meeting with him at Town Village School Meetings. He was knowledgeable, cooperative, creative and pleasant. He was a consummate professional. He is missed. October 23rd, I attended Larchmont Library Director Laura Eckley's Retirement Party. Laura was the Director of the Larchmont Public Library for the past 12 years. Under her leadership and vision, the Library became a dynamic center of the Community as she worked with the staff to reinvent and expand its offerings. The Library also became a refuge, particularly during the pandemic and Hurricane Ida. In addition, Laura inspired her staff while also fostering wonderful relationships with the Community and the Boards of the Town of Mamaroneck, Village of Larchmont, and Friends of the Library. Her achievements were unparalleled, and Laura Eckley will be greatly missed. On October 25th I attended the TMFD Inspection Dinner: The Town of Mamaroneck Fire Department Inspection Dinner celebrated, among other achievements, two new honorary Chiefs: Mike Pinto and Matt McCauley. Retiring Fleet Manager Mike Pinto was honored for being available to our Fire Department 24/7 to take care of whatever repairs were needed to our firetrucks any time of day. Matt McCauley, a Town of Mamaroneck Prosecutor and First Responder who reported for duty at Ground Zero on 9/11/2001, was honored for fighting for benefits and compensation for ill and injured first responders and civilian survivors through the September 11th Victim Compensation Fund. Just prior to the dinner, the Departments personnel and equipment were inspected by the Chiefs and our elected officials. This tradition, which occurs annually, ensures all are in excellent condition and ready for service for another year. Thank you, TMFD, for all you do for our community each and every day. October Halloween Events: LGCA, Ragamuffin, TMFD: Every year, I have a spooky good time at the Halloween events in Town which included the Larchmont Gardens Civic Association's Halloween Stroll, the Ragamuffin Parade and our Town's very own Harry Potter-themed Halloween event at our haunted Weaver Street Firehouse. Daylight Savings Time began this past Sunday. As a reminder, please check batteries in your smoke detectors and carbon monoxide detectors. I'll end on a happy note because we could all use a little cheer. We have had some big life cycle events in the Town this week. • Deputy Fire Chief Alex Rapp and his wife Cheryl are the proud parents of a baby girl, Sidney, born this past Monday! A great excuse for his missing our fire council meeting. Mother and baby are doing well! Congrats to all! • And I became a mother-in -law as my daughter got married this past weekend. It was a magical experience. Be safe! PUBLIC HEARING(S) 1. Notice of Public Hearing The following Notice of Public Hearing is entered into the record as follows: PUBLIC HEARING NOTICE LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, a Public Hearing will be held on Wednesday, November 6, 2024, at 8:00 PM or as soon thereafter as is possible, to consider the "Limitation on Parking of Boat Trailers on Public Highways" law, at the Town Center, 740 W. Boston Post Road, Mamaroneck, New York. Purpose: The Town Board finds that trailers designed to carry boats parked on the public highways have an unsightly impact upon the character of the Town. Page 50 of 56 Town Board November 6, 2024 You may also view the meeting on local municipal access television (Cablevision 75, 76, 77 or Verizon 34, 35, 36) or on LMC Media's website, https://lmcmedia.org/. The full text of this document can be viewed on the Town's website, https://www.townofmamaroneckny.org/calendar.aspx, or by calling the Town Clerk's Office at 914-381-7870, for a mailed copy. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Published: October 25, 2024 Moved by Councilmember King, seconded by Councilmember Nichinsky, the Public Hearing was unanimously opened. Carried Attorney Maker introduced the proposed local law. Councilmember King added that the Town Board had discussed this proposed local law at length during Work Sessions for quite some time. Suzanne Techs, 1 Edgewater Place, was on hand to thank the Board for the this proposed local law. She had originally made the complaint, she explained, because there is a boat trailer in the one available on-street parking spot near her home for 363 days the year. The only two days each year the trailer is not there is when it is in use with the boat going into the water or coming out of the water for the season. Ms. Techs provided the Town Board with photos taken of the trailer throughout the past year. She exclaimed if there were more street parking available, it would not be a problem. See Attachment B. Ms. Techs did have a question about the term 'public highway' used in the proposed local law. Attorney Maker reassured Ms. Techs that the law would apply to all public streets in the Town. Moved by Councilmember King, seconded by Councilmember Nambiar, the Public Hearing was unanimously closed. Carried Moved by Councilmember Nichinsky, seconded by Councilmember Fiddelman, the following local law was approved: Local Law No. 6-2024 This local law shall be known as the"Limitation on Parking of Boat Trailers on Public Highways" law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1 —Purpose: The Town Board finds that trailers designed to carry boats parked on the public highways have an unsightly impact upon the character of the Town. Page 51 of 56 Town Board November 6, 2024 Section 2—Amendment of a current section of the Mamaroneck Code: Section 219-22 of the Code of the Town of Mamaroneck hereby is amended by repealing the words: "No motor vehicle shall be parked for longer than the maximum time permitted, upon any of the public highways or parts of public highways described below:" and replacing them with the following: "A. No motor vehicle shall be parked for longer than the maximum time permitted, upon any of the public highways or parts of public highways described below:" and by adding the following new Subsection B: "B. No trailer designed to carry a boat or other watercraft, whether or not it is actually carrying a boat or other watercraft and even if it is hitched to a motor vehicle, shall be parked for more than three (3) consecutive hours, upon any of the public highways or parts of public highways." Except as so amended, the remaining text of section 222-22 shall remain unchanged. Section 3—Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 4—Effective Date: This Local Law shall become effective upon filing with the Secretary of State. Carried RESIDENT COMMENTS Mr. Umar Mian addressed the Town Board to share his and his neighbors' concerns about flooding issues around their properties. Mr. Mian has lived at 6 Adrian Circle for the past seventeen years. For the first ten years that he lived in the Town, there were no flooding problems. However, now all four houses on his block become isolated during heavy rains due to water streaming from Griffin Avenue and the Winged Foot Golf Course that then converge on his property. Although his basement remains dry, his neighbors are not as fortunate. He expressed frustration and anxiety over the increasing flooding, describing it as post-traumatic-stress-inducing for his family. Mr. Mian described how floodwaters from a hill on Winged Foot Golf Course create flash floods, exacerbating the issue. He urged the Town Board to address this problem soon. Mr. Mian emphasized the psychological impact on his family, who anxiously monitor rainfall due to past experiences. Ms. Yana Rozovsky, who resides at 9 Kolbert Drive, presented a packet to the Town Board with a letter from the group of neighbors and photos spanning several years. Ms. Kerry Graff, Ms. Rozovsky's neighbor at 11 Kolbert Drive, recounted experiencing four severe floods since 2011. She stated that the most recent two flood brought four feet of water, debris, and wildlife into her home, traumatizing her children. Ms. Graff requested the Town prioritize flood mitigation in the 2025 budget and seek additional measures to manage the water flow behind Mr. Mian's house, through Ms. Rozovsky's property, down the street and its progression into Murdock Woods. The group urged the Board, for their benefit and that of their neighbors, to consider advancing the Stormwater Management Reports recommended actions to mitigate flooding in the Town. They added that addressing the problem 'upstream' at their location, where water from Scarsdale converges with Winged Foot runoff, as doing so could potentially alleviate issues further'downstream' in the Town. See Attachment C. Page 52 of 56 Town Board November 6, 2024 BOARD OF FIRE COMMISSIONERS 1. Call to Order Commissioner Elkind Eney called the Meeting to order, then on motion of Commissioner King and seconded by Commissioner Nichinsky the Board of Fire Commissioners was unanimously declared open. Present were the following Members of the Commission: Commissioner: Jaine Elkind Eney Commissioner: Sabrina Fiddelman Commissioner: Jeffery L. King Commissioner: Robin Nichinsky Commissioner: Anant Nambiar 2. OUT OF ORDER: Fire Report Commissioner Elkind Eney read the Fire Report for the Month of October 2024, as follows: ALARM TYPE NUMBER Generals 52 Minors 16 Stills 3 Out of Town (Mutual Aid) 0 EMS 39 Drills 6 TOTAL 116 Total number of personnel responding: 990 Total time working: 56 hours and 9 minutes. See Attachment D. 3. Fire Claims of November 6,2024 Moved by Commissioner King, seconded by Commissioner Nichinsky, it was RESOLVED that the Board of Fire Commissioners hereby approves the attached list of fire claims in the amount of$12,329.66. See Attachment E. Carried 4. Other Fire Department Business There being no further business to come before the Fire Commission, on motion of Commissioner Nichinsky, Seconded by Commissioner Nambiar, the Commission unanimously adjourned and the Town Board reconvened. AFFAIRS OF THE TOWN OF MAMARONECK 1. Consideration to Set a Public Hearing - Proposed Sewer Rent Rate for 2025 Moved by Councilmember Nambiar, seconded by Councilmember Fiddelman, it was RESOLVED that the Town Board does hereby set the date for a Public Hearing on the sewer rent rate for 2025 for November 20, 2024. Carried Page 53 of 56 Town Board November 6, 2024 2. Property Tax Levy in Excess of the Limit Established in General Municipal Law Moved by Councilmember King, seconded by Councilmember Nambiar, it was RESOLVED that the Town Board hereby sets the date for a Public Hearing on "Property Tax Levy in Excess of the Limit Established in General Municipal Law"for November 20, 2024. Carried 3. Consideration of Approval -2024 Operating Budget Amendments Moved by Councilmember Nambiar, seconded by Councilmember Fiddelman, it was RESOLVED that the Town Board hereby authorizes the Comptroller to make the necessary budget amendments, as presented. Carried 4. Consideration of Approval -2024 Capital Budget Amendments Moved by Councilmember Fiddelman, seconded by Councilmember Nambiar, it was RESOLVED that the Town Board hereby authorizes the Comptroller to make the necessary budget amendments, as presented. Carried 5. Consideration of Approval -Salary Authorization Michael Pinto Moved by Councilmember Nichinsky, seconded by Councilmember Fiddelman, it was RESOLVED that the Town Board hereby approves the agreement between the Town of Mamaroneck and Michael Pinto for the period between November 6, 2024, through January 31, 2025, at a rate of$61 per hour and authorizes the Town Administrator to sign the agreement and one extension should further services be necessary. Carried 6. Reappointments to the Coastal Zone Management Commission Moved by Councilmember King, seconded by Councilmember Nambiar, it was RESOLVED that the Town Board hereby reappoints Mauritzio Marezio Bertini, (Member 2), Matthew Teitsch (Member 3), and Alan Mason(Member 4), to the Coastal Zone Management Commission, said terms to expire August 31, 2027. Carried 7. Reappointment to the Board of Assessment Review Moved by Councilmember Nichinsky, seconded by Councilmember Fiddelman, it was RESOLVED that the Town Board hereby reappoints Lisa Collins to the Board of Assessment Review, Member B, said term to expire September 30, 2029. Carried REPORTS OF MINUTES 1. Report of Minutes from the October 16, 2024, Town Board Meeting Moved by Councilmember Nichinsky, seconded by Councilmember King, it was RESOLVED, that the Mamaroneck Town Board does hereby approve the Board Minutes from the meeting of October 16, 2024. Carried Page 54 of 56 Town Board November 6, 2024 REPORTS OF THE COUNCIL Councilmember Nambiar: • Happy to have attended Mike Pinto's retirement party. Mike was a valuable and respected staff member at the Town for a long time. Both current and past staff, along with community members, attended, which was great to see. We are fortunate to have such dedicated, friendly staff. Councilmember Fiddelman: • The haunted house at the fire station was amazing, complete with glow sticks, candy, and frights. They outdid themselves and we should encourage everyone to come next Halloween. • Attended a Housing Authority meeting and commended the hard work done on the renovations at Hommocks Park Apartments. The Housing Authority has done a great job. • Attended the Kemper Memorial veteran's event, where a moving letter from a grandfather to a friend, describing his experience in the first wave at Normandy, was read. It was a poignant reminder of those who did not come home and the importance of celebrating those who did. Councilmember King: • Attended the Traffic Committee meeting last Monday evening, along with his son's basketball game. • Participated in discussions on returfing Alma Field with the Coastal Zone Management Commission. • Noted the end of Halloween and Food Trucks events. Mentioned that the Jets are not in the playoffs, and Thanksgiving is around the corner. • Announced the tree lighting ceremony on December 5th, and the menorah lighting ceremony on December 26th. Councilmember Nichinsky: • Attended the Fire Inspection dinner and expressed appreciation for being included in that event. She is very proud of the Town Fire Department's work and commitment. • Enjoyed trick-or-treating with her family, dressed as Eeyore from the Winnie the Pooh. • Appreciated the efforts, again, of the Repair Cafe. TOWN CLERK'S REPORT The Town hosted over 43,000 early voters here at the Town Center, so the Town Clerk thanked everyone who helped with both Early Voting and the General Election. An extra special thank you goes to the Town of Mamaroneck Police Department for their assistance, from working the line to helping those with disabilities and ensuring our parking lot was safe for all; to our friendly greeters; and to Mike and RJ, who did an amazing job keeping up with the constant flow of voters. Many thanks to all the poll workers and everyone who voted here in the Town! Thank you, also, to everyone who has completed the Town of Mamaroneck Parking Survey! We've received over 1,000 unique responses. Initial results show that 75% of our responses are from the Town of Mamaroneck, and of those: • 36% would like to see daily, weekly, or monthly parking pass options. • 33% would like more hourly non-permitted metered spaces at Memorial Park for recreational use. The survey will close this Friday at noon, so please respond soon if you haven't already. Stay tuned for more feedback. Page 55 of 56 Town Board November 6, 2024 TOWN ATTORNEY'S REPORT Attorney Maker congratulated Councilmember Nambiar for accurately predicting the Dodgers' World Series win. He mentioned the World Series was a terrible disappointment for some, as it was set up as a bitter rivalry but ended up simply being a dull defensive match. With the days getting darker and colder, though, it's just 13 to 14 weeks until spring training starts. ADJOURNMENT On motion of Councilmember King, seconded by Councilmember Nichinsky, the meeting was unanimously adjourned at 8:43 p.m. Carried REGULARLY SCHEDULED MEETING - November 20, 2024 Submitted by Allison May, Town Clerk Page 56 of 56