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HomeMy WebLinkAbout2011_01_05 Town Board Minutes January 5, 2011 MINUTES OF THE REGULAR MEETING AND WORK SESSION OF THE TOWN BOARD OF THE TOWN OF MAMARONECK HELD ON JANUARY 5, 2011, BEGINNING AT 6:OOPM IN CONFERENCE ROOM A AND CONTINUING AT 8:00 PM IN THE COURT ROOM OF THE TOWN,740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK PRESENT: Supervisor Valerie M.O'Keeffe Councilwoman Phyllis Wittner Councilman Ernest C.Odierna Councilwoman Nancy Seligson Councilman David J. Fishman ALSO PRESENT: Christina Battalia,Town Clerk Stephen V.Altieri,Town Administrator William Maker,Jr.,Town Attorney CALL TO ORDER-WORK SESSION On motion of Councilwoman Wittner,seconded by Supervisor O'Keeffe,the Work Session was unanimously opened at 6:OOPM. Dog Enumeration The Board reviewed the post card that will be mailed (along with the Sanitation Brochure)for the Dog Enumeration. The Town Board discussed possible alternatives to an agreement with the New Rochelle Humane Society. The Town Clerk and the Town Administrator have been asked to investigate shelters in Elmsford and or the Bronx,as well as the possibility of contracting shelter services through veterinarians. The Town Clerk with look at the State Law for requirements. Senior Center Proiect The Board reviewed a bid analysis from the project's architect,Arconics Architecture, P C, regarding their evaluation of the bids received and opened on December 8,2010.Specifically the low bidder did not meet the requirements as follows: "each bidder must have five(5)years experience as a prime or general contractor on similar or commercial projects"and is,therefore not being recommended by Arconics. The letter also outlines various conversations Arconics had with the other bidders. The awarding of this contract is on the regular meeting agenda for this evening. Organizational Agenda 2011 The Board reviewed the resolutions prepared by the Town Clerk for this evening's Organizational Meeting for appointments to various Boards and Commissions. On motion of Supervisor O'Keeffe,seconded by Councilwoman Seligson,the Board unanimously agreed to enter into Executive Session to discuss Employment History of particular persons with respect to Boards and Commissions. EXECUTIVE SESSION Employment History of Particular Persons with respect to Boards and Commissions. 1 January 5, 2011 On motion of Councilwoman Witmer,seconded by Councilman Fishman,the Board unanimously agreed to reenter Work Session. CALL TO ORDER The regular meeting of the Town Board was called to order by Supervisor O'Keeffe at 8:30 PM, she then pointed out the location of exits. SUPERVISOR'S STATE OF TOWN ADDRESS Town of Mamaroneck Valerie Moore O'Keeffe State of the Town Message Town Supervisor January 5,2011 Good evening everyone and happy New Year to my fellow Board members and to all the residents of the Town of Mamaroneck. At the beginning of each year it has been my practice to take a few moments at our organizational meeting to comment on the State of the Town, our accomplishments over the past year, and a preview of our plans for the coming year. Over the past two years my message to the community has been dominated by discussions of the poor economic circumstances we all face and the implications of the poor economy upon the Town government. While 1 would prefer to tell you that this discussion is all behind us, unfortunately 1 cannot. The economic conditions that have plagued local governments since 2008 have not markedly improved. Some, however, believe that the economy has reached its worst point and that conditions will now improve. However, most of those who believe that also believe that economic recovery will be a long,slow process. BUDGET/TAXES The end of the calendar year also marks the end of the fiscal year for the Town of Mamaroneck and we have just completed one of the most difficult budget preparation cycles in recent memory. After multiple years of poor revenue performance,further reductions in property assessments and a significant expense increase for mandated costs, the Town was forced into a number of difficult decisions. The Town held the line on operating expenses for which it had control and reduced our total full time staff. Because of the long cycle of poor revenue performance, we were forced to severely reduce our application of surplus which was another leading factor for the property tax increase which was higher than normal. In the end we adopted a responsible budget which reasonably positions the Town for the future and maintains our strong financial condition. We took the position with the 2011 budget that economic recovery will be a slow process and that our need to control expenses is not just for the year ahead but for several years ahead. The 2011 Budget includes no gimmicks or one-time fixes. It focuses on the needs of the community and provides adequate funding for municipal services for the long term. Certainly, we explain why taxes have increased but that does not reduce the community's frustration over the question of how long can we sustain taxes at these levels. Reducing expenses and staff are, however,just part of the formula for controlling property taxes. At some point the Town must look at the level of services provided and decide whether we can sustain the same level of service going forward. The difficulty, however, is that unlike higher levels of government, services provided by the Town are basic to the day-to-day quality of life in the community. Think of the many services provided by the Town government. Most if not all our services are designed to protect the good and basic welfare of the residents of the community. Over this past Christmas weekend 22 inches of snow fell in the Town. We did not have a choice as to whether or not to respond. We knew the snow must be cleared from the streets in a timely fashion and 1 am sure that will not be the last snowstorm this season. Our public safety departments Police, Fire and Ambulance will respond to close to 9,000 calls for service this year. 2 January 5, 2011 Our sanitation services will collect and process 19,000 tons of garbage and recyclable material. We will also maintain a substantial inventory of infrastructure to provide roadways and sidewalks, sanitary sewer disposal and storm water drainage. Close to 1,000 children will participate in our summer recreation programs and we will provide nutrition programs and activities for our senior citizens. These are just a few of the many services of the Town government. This is a considerable task and one that requires appropriate funding and staffing in order to be efficient. Finding the right level of funding and staffing is the challenge. Right now the property tax provides funding for about 65%of the services provided by the Town. The annual tax bill represents our charge to the residents for the many services we provide. How can the Town truly stabilize or reduce the level of municipal taxes? We will need to be creative and think outside of the box. Should we reduce the level of services in order to shrink the budget and the scope of the Town government? There just may be services that we can no longer afford to provide. A second solution and one that local officials throughout the state are focused on right now is the burden of mandated costs. The New York State Conference of Mayors has coined the phrase; "We can't cut what we can't control". Increases in mandated costs for pension, medical insurance along with workers compensation insurance were the sole drivers of the increase in the budget for 2011. These mandated costs are just the tip of the iceberg of mandates placed upon local governments that increase our operating costs. With the help of the new governor and cooperation of the new legislature, reductions or modifications in these mandates should impact our budget positively. SHARED SERVICES We will continue to study additional opportunities for collaboration with our sister villages and the school district for consolidation and shared services. This past year the Shared Services Committee formed by the Town and the two villages issued its report on offering opportunities for shared services. The Town and the two Villages actually have a long history of collaboration and sharing of services. We anticipate that we can build upon our past accomplishments and work with the villages on the additional shared services ideas presented in the report. SANITATION SERVICES Another option and one that the Town Board explored briefly for sanitation services is the use of a pay-as-you-go system where residents pay for actual services used rather than bundling municipal service costs into a single tax bill. The Town has used this system successfully for Recreation and Ambulance Services. Going forward we will need to look at each of these alternatives and implement a combination of all of them if we are serious about stabilizing property taxes for Town services. We will, however, need the help of the residents to identify areas of concern and identify the level of tolerance for significant service changes or reductions. HAMPSHIRE COUNTRY CLUB While the budget and our financial condition occupied much of our time in 2010, there were other activities that kept us busy during the year. We learned that the Hampshire Country Club would be closing. Working with the Village of Mamaroneck, local residents and outside consultants we explored the potential of purchasing the club and adapting it into a recreational facility for the community. In the end it was not to be, however, as a private concern purchased the property. While this was an exciting prospect it became clear that it was beyond our means,particularly at a time of a sluggish economy and concerns over property taxes and government spending. REVALUATION A project that has been discussed for the last year or so is the revaluation of property in the entire Town of Mamaroneck. With all of the concerns regarding the 2011 budget the revaluation project did get pushed to the side. We will, however, be taking the project up again this winter with the 3 January 5, 2011 issuance of a request for proposal to firms interested in conducting the revaluation. Once we have selected a firm, an extensive educational process will begin to understand how the revaluation is done and how values are determined. At this time the plan is to complete the process for the 2013 assessment role. GARDENS LAKE There were several other projects of note that began in 2010 and will be completed this coming year. In June of 2010 the Town broke ground on the Gardens Lake Restoration Project. With the completion of this project in the summer of 2011, the Gardens Lake will serve to improve water quality in the lower reaches of the Sheldrake River and serve as a critical flood control detention basin. The Gardens Lake was one of only 4 projects to receive funding through the Westchester County Flood Control Program. 1 AM PROUD TO SAY County Legislator Judy Myers and 1 served on the County Flood Action Task Force. FIRE TRUCKS In 2011 we will take delivery of two new pieces of fire apparatus;a rescue truck and fire pumper. Both of these pieces of equipment will help to improve our public safety services by using the latest technology for fire protection and rescue services. CARBON FOOT PRINT One of the initiatives the Town undertook several years ago was a measurement of our carbon footprint and to find solutions to reduce it. As an addition to our successful vegetable oil fueled garbage trucks, the Town in 2011 will take delivery of its first hybrid dump truck. Using electric over diesel technology the hybrid dump truck will save fuel and emit fewer pollutants. The replacement of a dump truck for the Highway Department was already planned for this year and a grant from the Federal Government will subsidize the additional cost for the hybrid technology. So we look forward to experimenting with this technology and hope for the same success as we experienced with our veggie garbage trucks. SENIORS In 2009 the Town assumed responsibility for the delivery of all services to senior citizens both in the Town and the two Villages. In order to serve the larger population of seniors, the Town entered into a long term lease with the Veterans of Foreign War to utilize their building on Boston Post Road. With funding assistance from the County of Westchester and the Community Development Block Grant Program the Town will soon begin renovations to the building. The project will include updating old bathroom and kitchen facilities as well as renovating existing spaces used for programs. We intend to complete the project by this summer. SANITATION BUILDING We will also soon begin a project to construct a new office and locker room facility for the employees of the Larchmont Mamaroneck Joint Sanitation Commission. The new building will replace 2 very old trailers that were originally meant to serve as a temporary facility over 12 years ago. ENVIRONMENT Our continued service to the community as stewards of the environment is an ongoing activity for the Town. We have long prided ourselves on the many projects conducted by the Town to maintain and protect our natural resources. This past year we completed a project to improve bank stabilization along the Sheldrake River near East and West Brookside Drive. New plantings and changes made to control the flow of water in the river will help preserve for the future the river banks. New plantings also have added to the aesthetics of the neighborhood. We will also be pursuing a project to improve water quality both in the Sheldrake River and in Long Island Sound. This past year the Town applied for and received a grant to improve the quality of storm water by installing catch basin filters and traps. The devices will allow us to capture solid waste and certain pollutants often found in storm water. Implementation of this project will occur in 2011. 4 January 5, 2011 PROPERTY RECORD ON WEBSITE In 2010 we rolled out our property record portal on the Town's website. The portal allows residents, real estate agents and others access to much of our property information, aerial photography and tax map data. When the property revaluation is completed the Town will expand the data base in the portal to include additional information regarding properties in the Town. TOWN BUILDINGS AND FACILITIES Part of the infrastructure of the Town includes the buildings and facilities used to house Town operations and activities. Periodically, it is important that we look at our facilities to keep up with needed repairs and improvements. In 2009 the Town conducted an evaluation of the Hammocks Ice Rink. This important year-round facility is over 20 years old and the study was intended to identify needed repairs and equipment upgrades. We delayed action on the study due to other capital project priorities but our plan for 2011 is to revisit the study and identify the repairs and improvements that are absolutely needed to maintain the integrity and quality of facility. Hopefully, the work will be completed in 2012. In 2011 we will also evaluate the Town Center Building for needed repairs. The last major renovation to the building occurred 27 years ago and considering that parts of this building are almost 125 years old the timing is right to evaluate the buildings overall condition. 2011 will indeed be a busy year for the Town. In addition to overseeing the operations of the government, our discussions of the Town Budget will soon begin again as we evaluate service delivery for Town residents. In conclusion, l want to thank my fellow board members. The many hours of meetings and hearings can at times be grueling. Our success as a board is due to a culture of collegiality. We certainly do not always agree upon issues but we take the time to evaluate and discuss matters in a thoughtful way. We are of one voice, however, when it comes to accomplishing our mission of maintaining the high quality of life in our community. Many thanks to the staff, especially Town Administrator Steve Altieri;their experience and professionalism are so important to the manner in which services are provided to the community. Lastly, thank you to the many residents who contact me and other Board members. Your opinions are important and we do want to hear from you. Your comments can make a difference in how the Town can better serve you. Thank you and 1 wish the best to all in the New Year. BOARD OF FIRE COMMISSIONERS The meeting was called to order by Commissioner O'Keeffe then on motion of Commissioner Fishman, seconded by Commissioner Wittner,the Board of Fire Commissioners was unanimously declared open. Present were the following members of the Commission: Commissioner: Valerie M. O'Keeffe Commissioner: Phyllis Wittner Commissioner: Ernest C. Odierna Commissioner: Nancy Seligson Commissioner: David J. Fishman 1. FIRE CLAIMS Commissioner Odierna presented fire claims for authorization of payment,thereafter on Commissioner Fishman's motion,seconded by Commissioner Wittner,it was 5 January 5, 2011 RESOLVED that this Commission hereby authorizes payment of the following Fire Department claims as approved by the Fire Chief and audited by the Comptroller's Office: AAA Emergency Supply Fire Hose &Coupling 1019.00 AAA Emergency Supply 5" Fire Hose Repair 45.00 Argento&Sons Parts for Snow Blower 115.39 Cleaning Systems Co. Building Cleaning Supplies 327.70 Cleaning Systems Co. Mop Set 37.56 Emergency Medical Products Adult and Junior Epi Pens 181.90 ESS Inc. Repair for Minitor V Pagers 799.00 Frank Cioffi Secretarial Services to Fire Council 7/10-12/10 750.00 Hi-Tech Fire&Safety Hem Patch & Letters 110.55 IKON Copier Service 11/30-12/29/10 577.14 Interstate Diagnostics Inc Physical Exam for Victor Anderson 278.00 Melissa Brady Reimb. For Water Cooler Parts 22.39 Motorola Subscriber Repair and Swap 11/24/10 78.00 Motorola Repair 12/3/10 78.00 Motorola Radio Commun. Equipment 3122.01 Oakland Beach Deli Catering for Monthly Drill-11/6 711/20/10 356.50 Proftech Office Supplies&Toner 438.43 Sound Shore Contracting Men's Room Toliet Repair 128.00 Town of Mamaroneck PFFA Reimb. For Lazy Boy Recliner 499.98 Verizon Phone service 12/10-1/9/11 290.49 Verizon Wireless Wireless Service 10/27-11/26/10 284.50 Villamaria Inc. Food for Monthly Drill-12/12/10 70.23 Villamaria Inc. Food for F.A.S.T. Drill-12/2/10 67.60 Villamaria Inc. Food for Explorer Drill-11/27/10 52.72 Westech Elevator December Maintenance 175.00 Total: 9,905.09 The above resolution was put to a roll call vote: Commissioner Fishman Aye Commissioner Seligson Aye Commissioner Odierna Aye Commissioner Wittner Aye Commissioner O'Keeffe Aye 2. Appointment of Firefighter On motion of Councilwoman Wittner,seconded by Councilman Odierna,it was RESOLVED,that the Town of Mamaroneck Fire Commission Board does hereby appoint David Dorzbacher a probationary firefighter with the Town of Mamaroneck Fire Department effective January 30,2011 at an annual salary of$32,000. The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye 6 January 5, 2011 3. Fire Report for December 2010 and the Annual Report for 2010. Commissioner Wittner read the Fire Report for the Month of as submitted by Chief Collins as follows: October,2010 ALARM TYPE NUMBER Generals 35 Minors 22 Stills 2 Out of Town (Mutual Aid) 5 EMS 18 Drills 5 TOTAL 87 Total number of personnel responding: 1482 Total time working: 56 hours and 40 minutes December,2010 ALARM TYPE NUMBER Generals 32 Minors 26 Stills 3 Out of Town (Mutual Aid) 3 EMS 35 Drills 3 TOTAL 102 Total number of personnel responding: 1237 Total time working: 36 hours and 48 minutes Year End 2010 ALARM TYPE NUMBER Generals 327 Minors 335 Stills 62 Out of Town (Mutual Aid) 22 EMS 237 Drills 31 TOTAL 1014 Total number of personnel responding: 13,249 Total time working: 434 hours and 12 minutes The Commission reviewed the list of members of the various Fire Department Committees. There being no further business to come before the Commission,on motion of Commissioner Wittner,seconded by Commissioner Odierna,the Commission unanimously adjourned and the Town Board reconvened. 7 January 5, 2011 AFFAIRS OF THE TOWN 1. Organizational Agenda 2011 BOARD OF APPEALS On motion of Councilman Odierna,seconded by Councilwoman Seligson,it was unanimously RESOLVED,that Fred Baron be reappointed to the position of Member E of the Town of Mamaroneck Board of Appeals; and BE IT FURTHER RESOLVED,that the foregoing appointments shall be effective immediately upon the appointee taking and subscribing the oath mandated by Section 25 of the New York Town Law and shall expire on December 31, 2015. On motion of Councilman Fishman,seconded by Councilwoman Seligson,it was unanimously RESOLVED,that Seth Marcus be reappointed to the position of Alternate Member A of the Town of Mamaroneck Board of Appeals; and BE IT FURTHER RESOLVED,that the foregoing appointments shall be effective immediately upon the appointee taking and subscribing the oath mandated by section 25 of the New York Town Law and shall expire on December 31, 2015. On motion of Councilwoman Seligson,seconded by Councilman Fishman,it was unanimously RESOLVED,that Arthur Wexler shall serve as the Chairperson of the Board of Appeals for the year 2011. BOARD OF ARCHITECTURAL REVIEW No appointments were made at this time. BOARD OF ASSESSMENT REVIEW On motion of Councilwoman Wittner,seconded by Councilman Fishman,it was unanimously RESOLVED,that Maureen Naughton be reappointed as Member C of the Board of Assessment Review,and BE IT FURTHER RESOLVED,that the foregoing appointments shall be effective(A) immediately upon the appointee taking and subscribing the oath mandated by section 25 of the New York Town Law and (B)shall expire on September 30,2015. 8 January 5, 2011 BOARD OF ETHICS On motion of Councilman Odierna,seconded by Councilman Fishman,it was unanimously RESOLVED,that Martin Ronan be reappointed to the position of Member D of the Board of Ethics; and BE IT FURTHER RESOLVED,that the foregoing appointment shall be effective immediately upon the appointee taking and subscribing the oath mandated by section 25 of the New York Town Law and shall expire on December 31, 2013; and BE IT FURTHER RESOLVED,that Martin Ronan shall serve as the Chairperson of the Board of Ethics for the Year 2011. CIVIL OFFICERS On motion of Councilwoman Wittner,seconded by Councilman Odierna,it was unanimously RESOLVED,that Jay Reynolds is hereby reappointed as Civil Officer of the Town of Mamaroneck to serve a term of office of one year, effective January 1,2011 and terminating on December 31, 2011; and BE IT FURTHER RESOLVED,that Frank Maresca is hereby reappointed as Civil Officer of the Town of Mamaroneck to serve a term of office of one year, effective January 1,2011 and terminating on December 31, 2011,and BE IT FURTHER RESOLVED,that Frank Cioffo is hereby reappointed as Civil Officer of the Town of Mamaroneck to serve a term of office of one year, effective January 1,2011 and terminating on December 31, 2011,and BE IT FURTHER, RESOLVED,that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. HISTORIC RECORDS COMMITTEE On motion of Councilwoman Wittner,seconded by Councilwoman Seligson,it was unanimously RESOLVED,that Beatrice Dinger be reappointed to the position of Citizen Member B of the Historic Records Committee; and BE IT FURTHER RESOLVED,that the foregoing appointment shall be effective immediately upon the appointee taking and subscribing the oath mandated by section 25 of the New York Town Law and shall expire on December 31, 2013. HOUSING AUTHORITY On motion of Councilman Fishman,seconded by Councilwoman Seligson,it was unanimously 9 January 5, 2011 RESOLVED,that Salvatore Iacono be reappointed to the position of Member C of the Town of Mamaroneck Housing Authority; and BE IT FURTHER RESOLVED,that the foregoing appointment shall be effective immediately upon the appointee taking and subscribing the oath mandated by section 25 of the New York Town Law and shall expire on December 31, 2015. CABLE TV ADVISORY BOARD No appointments were made at this time. PLANNING BOARD On motion of Councilwoman Wittner,seconded by Councilwoman Seligson,it was unanimously RESOLVED,that Ellen Dunkin, be reappointed as Member B of the Planning Board,and BE IT FURTHER RESOLVED,that the foregoing appointment shall be effective immediately upon the appointee taking and subscribing the oath mandated by Section 25 of the New York Town Law and shall expire on December 31, 2017. On motion of Councilwoman Wittner,seconded by Councilwoman Seligson,it was unanimously RESOLVED,that John Ortiz, be reappointed as Member C of the Planning Board,and BE IT FURTHER RESOLVED,that the foregoing appointment shall be effective immediately upon the appointee taking and subscribing the oath mandated by Section 25 of the New York Town Law and shall expire on December 31, 2017. On motion of Councilwoman Seligson,seconded by Councilman Fishman,it was unanimously RESOLVED,that Marc Rosenbaum shall serve as Chairperson of the Planning Board for the Year 2011. On motion of Councilwoman Seligson,seconded by Councilman Fishman,it was unanimously RESOLVED,that John Ortiz shall serve as the Vice Chairperson of the Planning Board for the Year 2011. TRAFFIC COMMITTEE On motion of Councilwoman Seligson,seconded by Councilman Fishman,it was unanimously RESOLVED,that Doris Block be reappointed to the 10 January 5, 2011 position of Member D of the Town of Mamaroneck Traffic Committee,and BE IT FURTHER RESOLVED,that the foregoing appointments shall be effective immediately upon the appointee taking and subscribing the oath mandated by section 25 of the New York Town Law and shall expire on December 31, 2013; and BE IT FURTHER RESOLVED,that Doris Block shall serve as the Chairperson of the Traffic Committee for the year 2011. RECREATION COMMISSION On motion of Councilman Odierna,seconded by Councilwoman Wittner,it was unanimously RESOLVED,that Robert Morello, be reappointed as Member A of the Recreation Commission,and BE IT FURTHER RESOLVED,that the foregoing appointments shall be effective immediately upon the appointee taking and subscribing the oath mandated by Section 25 of the New York Town Law and shall expire on December 31, 2017. On motion of Councilman Odierna,seconded by Councilwoman Wittner,it was RESOLVED,that James Drucker, be reappointed as Member B of the Recreation Commission,and BE IT FURTHER RESOLVED,that the foregoing appointments shall be effective immediately upon the appointee taking and subscribing the oath mandated by section 25 of the New York Town Law and shall expire on December 31, 2017. The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye On motion of Councilman Odierna,seconded by Councilwoman Wittner,it was unanimously RESOLVED,that Beth Boyle, be reappointed as Member C of the Recreation Commission,and BE IT FURTHER RESOLVED,that the foregoing appointments shall be effective immediately upon the appointee taking and subscribing the oath mandated by Section 25 of the New York Town Law and shall expire on December 31, 2017. 11 January 5, 2011 TREE PRESERVATION COMMISSION On motion of Councilwoman Witmer,seconded by Councilwoman Seligson,it was unanimously RESOLVED,that Ronald Carpaneto, Director of Building Code Enforcement and Land Use Administration shall serve as the Chairperson of the Tree Preservation Commission effective January 1,2011 terminating December 31,2011. SUPERVISOR'S APPOINTMENTS BUDGET OFFICER Pursuant to the Supervisor's appointment Stephen V.Altieri Town Administrator is hereby appointed Budget Officer,effective January 1,2011 and terminating December 31,2012. DEPUTY TOWN SUPERVISOR Pursuant to the Supervisor's appointment Phyllis Wittner is hereby appointed as Deputy Town Supervisor,effective January 1,2011 terminating December 31,2011. TOWN BOARD MEETINGS: On motion of Councilwoman Seligson,seconded by,it was unanimously RESOLVED,that the regular meetings of the Town Board be held in the Court Room of the Town Center,740 W. Boston Post Road, Mamaroneck at 8:00 PM on the first and third Wednesdays of each month and only one meeting will be held in July and in August,dates of those meetings to be determined,and BE IT FURTHER, RESOLVED,that said meetings,dates and places may be changed at the pleasure of the Board upon adequate notice being given. OFFICIAL NEWSPAPERS: On motion of Councilwoman Wittner,seconded by Councilman Fishman,it was unanimously RESOLVED,that The Journal News,The Soundview News,Sound and Town Report and The County Press be,and they hereby are,designated as the official newspapers of the Town of Mamaroneck for the purpose of publishing legal notices during 2011. 12 January 5, 2011 DEPOSITORIES OF FUNDS On motion of Councilman Odierna,seconded by Councilman Fishman,it was unanimously RESOLVED,that the following banks and trust companies are hereby designated as depositories for funds of the Town of Mamaroneck for the year 2011 to be continued in their present status: MBIA CLASS Investments,Armonk JP Morgan Chase, Larchmont Bank of America, Larchmont Wachovia Bank NA, Larchmont Capital One, Larchmont Hudson Valley Bank, Mamaroneck TD North, Mamaroneck Webster Bank BANK SIGNATURES: On motion of Councilwoman Seligson,seconded by Councilman Fishman,it was unanimously RESOLVED,that all authority heretofore granted to withdraw funds from and to draw checks,drafts and other orders upon the Town of Mamaroneck accounts maintained at the aforesaid banks hereby is rescinded and revoked and hereafter such withdrawals,checks,drafts and other orders shall be authorized when signed by signature or facsimile signature of the Town Supervisor or Deputy Supervisor and Comptroller or Deputy Comptroller; and BE IT FURTHER RESOLVED,that all withdrawals,checks,drafts and other orders relative to the Community Services Discretionary Fund located at the Chase Bank shall be authorized when signed by the signatures of Anna Danoy, Director of Community Services,and Stephen V.Altieri,Town Administrator. 2. Report of Bids—Contract TA-10-12 Mamaroneck Senior Center Renovation On December 8,2010 the Town publicly opened and read bids for the Senior Center Renovations. Mr. Altieri explained that the Town Board has reviewed a bid analysis from Arconics Architecture PC, the Town's architects for the project. Mr. Altieri also reviewed a memo he submitted to the Town Board dated January 4, 2011, outlining the budget for the project. The original estimate for the project was $380,000 with $150,000 being subsidized through a Community Development Block Grant. Due to bid recommendations there is now a need to address hazardous material (asbestos) and a recommendation to add a contingency to the project bringing the estimated cost of the project to $448,000. Mr. Altieri is recommending the Town Board approve additional borrowing through a bond anticipation note in the amount of$70,000. 13 January 5, 2011 The report of bids is entered into the record as follows: TOWN OF MAMARONECK TA-10-12 MAMARONECK SENIOR CENTER RENOVATIONS BID OPENING DECEMBER 8,2010 TIME 11:00 A.M. ,;II- A-1 Construction & 1973 81"Street,Suite A-5, Brooklyn, X $326,880.00 $ 3,500.00 Renovation, Inc. New York 11214 2. Vezandio Contracting 530 Beech Street, New Hyde Park, X $349,900.00 $ 1,400.00 Corp. New York 11040 3. Wernert Construction 76 Valley Road,Cos Cob,Connecticut X $426,553.00 $ 3,500.00 Management, LLC 06807 4. Caladri Development 1223 Park Street, Peekskill, New X $431,500.00 $17,500.00 Corporation York 10566 5. Abbott&Price 71 Sunset Drive,Ossining, New York X $439,281.00 $ 2,900.00 Incorporated 10562 6. Peter A. Camilli&Sons 210 Marble Avenue, Pleasantville, X $455,862.00 $ 3,850.00 New York 10570 7. Mace Contracting 35 Portman Road, New Rochelle, X $475,000.00 $ 5,000.00 Corporation New York 10801 8. MVM Construction, LLC 100 Oak Street, Mt.Vernon, New X $484,000.00 $ 2,500.00 York 10550 9. FCI/Fourmen 1008 Main Street, Peekskill, New X $536,000.00 $ 7,935.00 Construction, Inc. York 10566 On motion of Councilman Odierna,seconded by Councilwoman Seligson,the following was approved: WHEREAS, the Town publicly opened and read nine (9) bids for Contract TA-10-12 Senior Center Renovation,and WHEREAS, all bids were reviewed by the Town of Mamaroneck's Architects for this project Arconics Architecture PC, Rye Brook, NY, and outlined their review of the proposals and bidders in a memo to the Town dated December 22, 2010, and WHEREAS, they have recommended to the Town that they award the Contract to the lowest reasonable bidder meeting the "Contractor Qualifications' as outlined in the bid specifications to Vezandio Contracting Corp.,of new Hyde Park, NY. NOW,THEREFORE, BE IT RESOLVED, that the Mamaroneck Town Board does hereby award Contract TA-10-12 Mamaroneck Senior Center Renovations to the lowest responsible bidder meeting the specifications to Vezandio Contracting Corp., of New Hyde Park, NY, in the amount of $349,900.00,and BE IT, FURTHER RESOLVED,that the Town Administrator is hereby authorized to execute said Contract on behalf of the Town. 14 January 5, 2011 The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye On motion of Councilman Odierna,seconded by Councilwoman Wittner,it was RESOLVED, that the Mamaroneck Town Board does hereby authorize the additional borrowing for the Senior Center renovation in an amount not to exceed $70,000. The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye 3. Salary Authorization Police Department On motion of Councilwoman Seligson,seconded by Councilman Fishman,the following was approved: WHEREAS, as a cost saving initiative that will significantly save on supervisor overtime, the Town of Mamaroneck wishes to create a "Swing Sergeant" position in the duty schedule chart of the Police Department. NOW,THEREFORE, BE IT RESOLVED, that the Mamaroneck Town Board does hereby promote Police Officer Sean Conlin to the position of Sergeant as of March 1, 2011, at an annual salary of $107,725.00. The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye On motion of Councilwoman Wittner,seconded by Councilwoman Seligson,it was RESOLVED,that the Mamaroneck Town Board does hereby designate Police Officer Luis Martinez to the position of Detective at an annual salary of$101,520.00, effective March 1,2011. The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye 15 January 5, 2011 On motion of Supervisor O'Keeffe,seconded by Councilman Fishman,the Town Board unanimously agreed to enter into Executive Session to discuss Employment History of a particular person, EXECUTIVE SESSION Employment History of a Particular Person On motion of Councilman Fishman,seconded by Councilman Odierna,the Town Board unanimously agreed to resume renter the Regular Meeting. SALARY AUTHORIZATIONS Recreation On motion of Councilman Fishman,seconded by Councilwoman Seligson,it was RESOLVED,that as provided for in the 2011 Town Budget the Town Board does hereby authorize the payment of salary to the following: Recreation Department Office: MaryEllen Faulkner Office Training $25.00/hour effective 1/3/11 P.T.Office Asst. $15.00/hour effective 1/3/11 Dorothy Puleo Office Training $25.00/hour effective 1/3/11 P.T.Office Asst. $15.00/hour effective 1/3/11 Hommocks Pool: Effective retroactive to December 28, 2010 John Almonte Lifeguard $9.75/hour Zsuzska Beswick Lifeguard $10.00/hour Lindsay Naughton Lifeguard $10.75/hour Thomas Spader Lifeguard $12.00/hour Effective January 2,2011 Giani Brussich Lifeguard $10.25/hour Harrison Cain Lifeguard $10/hour Chris Ciotti Lifeguard $11.25/hour Joe Giordano Lifeguard $10.50/hour Charles Kirby Lifeguard $8.50/hour Jon Pomeranz Lifeguard $9.00/hour Danielle Puleo Lifeguard $8.75/hour Eric Robustelli Lifeguard $9.50/hour Maura Saporito Lifeguard $8.75/hour The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye On motion of Councilwoman Wittner,seconded by Councilman Fishman,the following was approved: WHEREAS, Raquel Arce will continue to work in the Assessor's office two days per 16 January 5, 2011 week and three days per week with the Recreation Department. NOW THEREFORE, BE IT RESOLVED,that the Mamaroneck Town Board does hereby appoint Raquel Arce Secretary for the Recreation Commission effective January 3,2011,and BE IT, FURTHER RESOLVED,that the Mamaroneck Town Board does hereby approve the annual salary for Raquel Arce of$32,795.00,effective January 3,2011. The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye APPROVAL OF MINUTES—November 30,2010 and December 15, 2010 On motion of Councilwoman Seligson,seconded by Councilman Fishman,it was unanimously RESOLVED,that the Mamaroneck Town Board does hereby approve the Town Board Minutes from the meetings of November 30,2010 and December 15, 2010. ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None REPORT OF COUNCIL Councilman Odierna stated that due to holiday schedules he did not attend too many meetings. He announced the January 7th,Chamber of Commerce Dinner at which Jennifer Graziano Mangano,will be honored for her service as President of the Chamber. The League of Women Voters will meet on Friday at Hectors in Mamaroneck. Councilman Odierna attended the VAC Dinner and will attend the Fire Department Installation Dinner on January 22nd. Supervisor O'Keeffe added that the Martin Luther King,Jr.,annual celebration will be held on January 19th, at the Larchmont Avenue Church, beginning at 7:30PM.The event is being co-sponsored by the Summit and the Human Rights Committee. Kate Bialo will be the award recipient and the speaker will be our very own, Mary Stanton. Supervisor O'Keeffe thanked everyone involved for their hard work,especially Fran Antonelli. Councilwoman Wittner added how important it is to continue to have a Human Rights Committee in light of the fact that the County is absolving their Human Rights Commission. Councilwoman Wittner had nothing to report,as she was pleasantly snow bound. Councilwoman Seligson attended the Village of Larchmont's Committee on the Environment Meeting at which they discussed their next event this coming spring. The format will be different from their previous Forum. Councilwoman Seligson also met with Scott Johnson of New York University's Capstone Group. Through the Rye YMCA and the two Villages,discussions continue regarding making our streets more pedestrian and bicycle friendly. 17 January 5, 2011 Councilman Fishman announced that the Housing Authority has again given a check to the Town,this time in the amount of$20,000. These payments from the Housing Authority surplus are to payback the Town for its initial investment into the Hommocks Park Apartments. The Zoning Board of Review did not meet in December. Councilman Fishman noted the many comments he has received from residents about what a great job was done removing snow-great job everyone. ADJOURNMENT On motion of Councilwoman Wittner,seconded by Councilman Fishman the meeting was unanimously adjourned at 10:10PM. Submitted by Christina Battalia,Town Clerk 18