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HomeMy WebLinkAbout2007_10_03 Town Board Minutes OCTOBER 3, 2007 TOWN OF MAMARONECK TOWN BOARD AGENDA REVISED REGULAR MEETING —Wednesday, October 3, 2007 in the Town Center Court Room at 8:15 PM THE TOWN BOARD WILL CONVENE — at 5:00 PM into a Work Session to discuss After Action Report—April 15th Storm, Update Flood Mitigation Evaluation. 7:15 PM EXECUTIVE SESSION to discuss Personnel. RECONVENE REGULAR MEETING CALL TO ATTENTION - Location of Exits PUBLIC HEARING — PHA Administrative Plan BOARD OF FIRE COMMISSIONERS 1. Fire Claims 2. Other Fire Department Business AFFAIRS OF THE TOWN 1. Tree Removal Appeal — 3 Split Tree Road 2. Transfer of Funds — Ice Rink Feasibility Study 3. Set Public Hearings a. Stop Sign — Forest Avenue & Rockland Avenue b. Stop Sign — Mardon Road & Cooper Lane C. Establishment of Handicapped Parking Space— N. Chatsworth Ave d. Amendment to Local Law 7-2007 Restriction Parking on Daymon Terrace 4. Salary Authorization - Building Department Comptroller Recreation APPROVAL OF MINUTES August 28, 2007 - Public Hearing September 19, 2007— Regular Meeting ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS SUPERVISOR REPORTS REPORTS OF THE COUNCIL TOWN CLERKS REPORT Next regularly scheduled meetings — October 3, 2007 & October 25, 2007 Thursday Any physically handicapped person needing special assistance in order to attend the meeting should call the Town Administrator's office at 381-7810. 1 OCTOBER 3, 2007 MINUTES OF THE REGULAR MEETING OF THE TOWN BOARD OF THE TOWN OF MAMARONECK HELD ON OCTOBER 3, 2007 AT 8:15 PM IN THE COURT ROOM OF THE TOWN, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK PRESENT: Supervisor Valerie M. O'Keeffe Councilwoman Phyllis Wittner Councilman Ernest C. Odierna Councilwoman Nancy Seligson Councilman David J. Fishman ALSO PRESENT: Christina Battalia, Town Clerk Stephen V. Altieri, Town Administrator William Maker, Jr., Town Attorney Cindy Atiencia, Deputy Town Clerk WORK SESSION After Action Report—April 15th 2007 Storm On May 16, 2007 the Town Board approved the contract with Incident Management Solutions, Inc. to prepare an after action review of the Town's response to the April 15th Flood. Zachary Goldfarb and Carl Tramontana from Incident Management Solutions, Inc., were present to review their report and to discuss and receive comments from the Town Board. The report included an Improvement Plan Matrix which the Board would use to move forward in initiating the report's recommendations. Improvements Larchmont Public Library Miriam Curnin, Chair of the Larchmont Library Board and Diane Courtney, Library Director, were present to discuss capital improvements to the Library. The Board received a letter prepared for this evening's discussion from Ms. Courtney and Ms. Curnin explaining that the Town has already generously agreed to borrow for the necessary HVAC renovations now in progress at the Library. However, now that the Library has undertaken to renovate the Children's Room in the 1962 building, preliminary examinations by engineers and architects have brought some infrastructure issues to light. The estimate for these additional items, not within the scope of the fundraising that the Library has agreed to undertake, is just over one million dollars. The Town's portion, predicated on the cardholder numbers as indicated in the Inter- Municipal Agreement (IMA) between the Town of Mamaroneck and the Village of Larchmont, would be $592,760.00. The scope of these additional improvements include replacement of windows, lintel repair, upgrading of electric wiring, asbestos abatement, ceiling in Children's Room, bathrooms in the Children's Room, relocation of oil tank, Children's Room/Village Center entry. The Library Board is in the process of finalizing its fundraising literature, and would like to be as specific as possible in stating its fundraising goals. To that end they are asking the Town Board for a verbal commitment to fund the additional capital projects. Supervisor O'Keeffe asked the Board to consider the ramifications of funding capital improvements to a building it does not own. Mr. Maker read from the IMA agreement as it pertained to capital improvements funded by the Town. It was noted that if the Library building ceased to be used as a Library, the Town would be reimbursed for funds expended on capital improvements. The Town Board verbally agreed to fund the additional capital projects in the total amount of$592,760.00. Update Pipe Repair Mr. Altieri informed the Board that he had received from the Village of Larchmont, the concept plan for the turf field construction. This plan can now be overlaid over the pipe to determine its placement relative to the new construction. Mr. Altieri also noted possible issues with respect to soil removal, adding, the soil is not clean. It appears 2 OCTOBER 3, 2007 that most of this pipe lies within the jurisdiction of the Village of Larchmont, although historically maintained by the Town. A very rough estimate for repairs, ranges from $350,000.00—$400,000.00. Mr. Altieri noted that a major cost factor involved in the repairs will be the timing of the tides — repairs cannot be made at high tide. The important emphasis at this point is how to make these repairs in conjunction with the field project. The Board discussed the possibility of replacing the pipe with an open stream. Senior Center -VFW Mr. Altieri explained that due to a large increase in the number of seniors attending the Senior Center, the large room at the VFW is being used with more frequency. He would like the Board to consider renegotiating the terms of the rental agreement between the Town and the VFW, considering the increased usage. There will be a meeting on October 5t", to discuss some other minor issues. Mr. Altieri asked for the Board's approval to discuss at the October 5t" meeting, the possibility of renting the big room on a permanent basis. On motion of Supervisor O'Keeffe, seconded by Councilwoman Seligson, the Board unanimously entered into Executive Session to discuss personnel compensation. The Board returned to Work Session Elmcroft Estates Easements Mr. Altieri explained that because the Board did not have a chance to review these easements with Mr. Maker, they are being removed from this evening's regular meeting agenda. Mr. Altieri further explained that the developer has certain deadlines it must meet, and was disappointed that the approval of the easements was removed from the agenda for this evenings Town Board Meeting. They are hoping the Town Board would consider holding a special meeting prior to October 25t", to approve the easements. Supervisor O'Keeffe, emphasized that the Board must meet with Mr. Maker before meeting with the developers. CALL TO ORDER The regular meeting of the Town Board was called to order by Supervisor O'Keeffe at 8:35PM, she then pointed out the location of exits. PUBLIC HEARINGS — Public Housing Agency Administrative Plan The following notice of Public Hearing was entered into the record: NOTICE OF PUBLIC HEARING PLEASE TAKE NOTICE, that a Public Hearing will be held by the Town Board of the Town of Mamaroneck on Wednesday, October 3, 2007 at 8:15 PM or as soon thereafter as is possible, in the Court Room of the Town Center, 740 W. Boston Post Road, Mamaroneck, New York to review the Town of Mamaroneck Public Housing Agency Annual PHA Plan for Fiscal Year 2008. The full text of this Plan may be examined at the Town Clerk's Office or the Public Housing Authority Office during regular business hours (Monday through Friday, 8:30 AM to 4:30 PM or until 4:00 PM during June, July and August) at 740 W. Boston Post Road, Mamaroneck, New York. PLEASE TAKE FURTHER NOTICE, that at said Public Hearing all persons interested will be given an opportunity to be heard and that all persons are invited to submit written comments prior thereto. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Christina Battalia Town Clerk 3 OCTOBER 3, 2007 On motion of Councilwoman Wittner, seconded by Councilwoman Seligson, the Public Hearing was unanimously opened. Anna Danoy, Director Town of Mamaroneck Public Housing Agency, presented the Administrative Plan. Ms. Danoy noted there were no significant changes from last years plan. Two areas in the plan were modified for clarification; specifically the part of the plan that addresses preferences for Town and Village employees, as well as a change in occupancy standards. Supervisor O'Keeffe asked if anyone in the audience wished to comment. On motion of Councilwoman Wittner, seconded by Councilwoman Seligson, the Public Hearing was unanimously closed. On motion of Councilwoman Seligson, seconded by Councilwoman Wittner, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby accept the Public Housing Agency Administrative Plan for the Fiscal Year 2008. BOARD OF FIRE COMMISSIONERS The meeting was called to order by Commissioner O'Keeffe and on motion of Commissioner Seligson, seconded by Commissioner Fishman, the Board of Fire Commissioners was unanimously declared open. Present were the following members of the Commission: Commissioner: Valerie M. O'Keeffe Commissioner: Phyllis Wittner Commissioner: Ernest C. Odierna Commissioner: Nancy Seligson Commissioner: David J. Fishman 1. FIRE CLAIMS Commissioner Fishman presented fire claims for authorization of payment, thereafter on Commissioner Fishman motion, seconded by Commissioner Wittner, it was RESOLVED that this Commission hereby authorizes payment of the following Fire Department claims as approved by the Fire Chief and audited by the Comptroller's Office: 911 Wear $ 728.84 911 Wear $ 423.00 911 Wear $ 295.00 911 Wear $ 199.00 911 Wear $ 130.00 911 Wear $ 110.00 911 Wear $ 34.00 911 Wear $ 18.50 AAA Emergency Supply Co. $ 500.00 AAA Emergency Supply Co. $ 378.00 AAA Emergency Supply Co. $ 250.00 AAA Emergency Supply Co. $ 250.00 AAA Emergency Supply Co. $ 250.00 AAA Emergency Supply Co. $ 234.50 AAA Emergency Supply Co. $ 96.00 AAA Emergency Supply Co. $ 47.25 American Test Center $ 500.00 4 OCTOBER 3, 2007 Brewers $ 108.06 Brewers $ 62.57 Brewers $ 12.65 Cablevision $ 78.69 Clarity Testing Services $ 900.00 Clinton-Kearney $ 155.00 Community Fire Equipment $ 524.00 Drinx Unlimited Inc. $ 366.00 Excelsior Garage & Machine Works $ 183.88 Fire-End & Croker $ 352.00 Gall's $ 393.11 Hills Signs $ 63.00 IKON $ 212.13 IKON $ 19.99 Joseph Russo $ 286.99 Kussmaul Electronics Inc. $ 114.36 Nextel $ 163.44 Performance Parts Express $ 494.81 Pitt Stop Auto Parts $ 279.25 Pitt Stop Auto Parts $ 260.00 Poland Springs $ 75.86 Rye-Ford Subaru $ 153.18 Sound Shore Contracting $ 100.20 Sunset Printing $ 932.45 Technical Electronics $ 1,156.00 Town of Mamaroneck P.F.F.A. $ 220.08 Verizon $ 345.04 Winzer Corporation $ 58.34 Total: $ 12,515.17 The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye 2. Other Fire Department Business Commissioner Wittner reported that the Fire Departments Annual Inspection and Dinner would be this Friday evening at 6:OO13M. There being no further business to come before the Commission, on motion of Commissioner Wittner, seconded by Commissioner Fishman, the Commission unanimously adjourned. AFFAIRS OF THE TOWN 1. Tree Permit Appeal — 3 Split Tree Road Christopher Knopp, owner of 3 Split Tree Road gave a summary to the Board of his tree permit application process, with a final proposal to remove 18 trees from the property, the replacement of 12 trees as well as a $1,000.00 donation to the Tree Fund ( the monetary equivalent of 4 trees). Mr. Altieri stated that residents Randy and Lisa Siegel, 4 Split Tree Road, withdrew their request for an appeal of the tree removal permit to the Town Board. The Board agreed to formally accept Mr. Knopp's proposal. 5 OCTOBER 3, 2007 On motion of Councilwoman Wittner, seconded by Councilman Fishman, it was unanimously RESOLVED, that the Mamaroneck Town Board hereby approves the tree removal permit for 3 Split Tree Road, as accepted by the Tree Commission and Coastal Zone Management Commission, with the stipulation of 18 trees to be removed from the property, the replanting of 12 new trees and a donation in the amount of$1000.00 (the monetary equivalent of 4 trees) to the Tree Fund. 2 Easements - Elmcroft Estates This item was removed from the agenda. 3. Transfer of Funds — Ice Rink Feasibility Study Mr. Altieri explained that in the 2007 Town Budget Ice Rink Account, the amount of $20,000.00 was appropriated for an evaluation of the Ice Rink Facility. The Town was unable in 2007, to initiate this feasibility study, therefore the recommendation is to set the budget appropriations aside in a capital fund account to be used in 2008. On motion of Councilwoman Wittner, seconded by Councilman Odierna, it was RESOLVED, that the Mamaroneck Town Board does hereby authorize the Comptroller to transfer$20,000.00 from the Ice Rink Account to Capital Project Account 27-11-Ice Rink Feasibility Study Account #H7197.4.7265.5002. The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye 4. Set Public Hearings (A) Stop Sign — Forest Avenue & Rockland Avenue (B) Stop Sign — Mardon Road & Cooper Lane (C) Establishment of a Handicapped Parking Space — N. Chatsworth Ave. (D) Amendment to Local Law 7-2007 Restriction of Parking on Daymon Terrace On motion of Councilwoman Wittner, seconded by Councilwoman Seligson, it was RESOLVED, that the Mamaroneck Town Board does hereby set the date for a Public Hearing on a Stop Sign at Forest Avenue & Rockland Avenue for November 7, 2007, and BE IT FURTHER, RESOLVED, that the Mamaroneck Town Board does hereby set the date for a Public Hearing on a Stop Sign at Mardon Road & Cooper Lane for November 7, 2007, and BE IT FURTHER, RESOLVED, that the Mamaroneck Town Board does hereby set the date for a Public Hearing on the 6 OCTOBER 3, 2007 Establishment of a Handicapped Parking Space at N. Chatsworth Avenue for November 7, 2007, and BE IT FURTHER, RESOLVED, that the Mamaroneck Town Board does hereby set the date for a Public Hearing on the Amendment to Local Law 7-2007 Restricted Parking on Daymon Terrace for November 7, 2007, and BE IT FURTHER, RESOLVED, that the Mamaroneck Town Clerk is hereby authorized to publish the notice of said hearings in a newspaper appointed as an official newspaper, and that said notice's be posted. The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye 5. Salary Authorization BUILDING DEPARTMENT On motion of Councilman Odierna, seconded by Councilwoman Wittner, it was RESOLVED, that the Mamaroneck Town Board does hereby authorize the appointment of Joseph Russo as a Code Enforcement Officer with the Building Department effective October 4, 2007 at an annual salary of$47,728.00. The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye COMPTROLLER On motion of Councilman Odierna, seconded by Councilwoman Wittner, it was RESOLVED, that the Mamaroneck Town Board does hereby approve the increase in stipend from $8,500.00 to $10, 000.00 for the Deputy Town Comptroller, to over see the maintenance and daily operations of the telephone service system and computer systems, both of which are outside the scope of the job description. The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye 7 OCTOBER 3, 2007 RECREATION On motion of Councilwoman Seligson, seconded by Councilman Odierna, it was RESOLVED, that as provided for in the 2007 Town Budget, the Town Board does hereby authorize the payment of salary to the following: Brianna Cianciulli, Lifeguard, Hommocks Pool, $7.50/hour, effective retroactive to 9/25/07. Chris Ciotti, Lifeguard, Hommocks Pool, $8.00/hour, effective retroactive to 9/25/07. B.J. Denis, Lifeguard, Early Morning Swim Program, Hommocks Pool, $25/session, effective 10/1/07. Cheryl Moeller, Alternate Manager, Hommocks Pool, $16.50/hour, effective retroactive to 9/25/07. Katrina Brewer, Skating Instructor, Hommocks Park Ice Rink, $17/class, effective 9/30/07. Mary Royke, Skating Instructor, Hommocks Park Ice Rink, $16/class, effective 9/30/07. Christopher Tortorella, Skating Instructor, Hommocks Park Ice Rink $16/class, effective 9/30/07. Diane Stonis, Instructor, American Red Cross Babysitter's Training and Safe On My Own, $80/class, effective 10/22/07. Claire Widman, Instruction, Cartooning, $60/class, effective 10/16/07. Adam Piscitello, E.M.T., Hommocks Park Ice Rink, $11/hour, effective 9/30/07. The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye APPROVAL OF MINUTES AUGUST 28, 2007—Special Meeting - Public Hearing On motion of Councilwoman Seligson, seconded by Councilwoman Wittner, it was RESOLVED, that the Mamaroneck Town Board does hereby approve the Board minutes from the Special Meeting — Public Hearing of, August 28, 2007 The above resolution was put to a roll call vote: Fishman Abstain Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye 8 OCTOBER 3, 2007 SEPTEMBER 19, 2007 — REGULAR MEETING On motion of Councilwoman Seligson, seconded by Councilwoman Wittner, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby approve the Board minutes from the meeting of September 19, 2007 ORAL COMMUNICATIONS Cathy Sears, Larchmont Gardens' Civic Association, asked the Board to comment on the progress of the Improvement Grant at the Larchmont Gardens' Lake. The Board responded that the County has awarded the contract and the Town is now waiting for notification as to who the County has appointed as consultant for the project. The Board reminded Ms. Sears, that this is a County project and the timing for this project is in their hands. Ms. Sears was brought current on the status of the railroad station stairs. Ms. Sears noted the Gardens' appreciation in the smooth progress of the paving project at the Brook. The Gardens' will hold its annual Halloween Parade on October 27th from 4:00—5:3013M. WRITTEN COMMUNICATIONS Supervisor O'Keeffe noted there were no written communications. REPORT OF COUNCIL Councilman Odierna attended many sporting events, he was particularly impressed with the turnout for the Mamaroneck High School homecoming football game last Saturday evening. The League of Woman Voters Breakfast on October 5th was informative —as well as their movie and discussion of immigration on September 27th The next Recreation Commission meeting will be October 9th Councilwoman Wittner attended the Westchester County Municipal Officials Meeting — it was very interesting. She attended Coastal Zone Management Commission on September 25th Councilwoman Seligson, due to Hommocks "Back to School Night", was unable to attend the Zoning Board of Appeals meeting on September 25th. The Board of Architectural Review and the Planning Board meetings are coming up. Councilman Fishman noted that next week the Cable Advisory Board will meet, noting the next step in this process will be to bring agreements to the Cable Advisory Board. Verizon could possibly begin providing services in early 2008. The Traffic committee will be meeting on October 16th ADJOURNMENT On motion of Councilwoman Wittner, seconded by Councilman Odierna the meeting was unanimously adjourned 9:50 PM. Submitted by Christina Battalia, Town Clerk 9