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HomeMy WebLinkAbout2010_10_20 Town Board Minutes MINUTES OF THE REGULAR MEETING AND WORK SESSION OF THE TOWN BOARD OF THE TOWN OF MAMARONECK HELD ON OCTOBER 20, 2010, BEGINNING AT 5:OOPM IN CONFERENCE ROOM A AND CONTINUING AT 8:15 PM IN THE COURT ROOM OF THE TOWN, 740 W. BOSTON POST ROAD, MAMARON ECK, NEW YORK PRESENT: Supervisor Valerie M. O'Keeffe Councilwoman Phyllis Wittner Councilman Ernest C. Odierna Councilwoman Nancy Seligson Councilman David J. Fishman ALSO PRESENT: Christina Battalia, Town Clerk Stephen V. Altieri, Town Administrator William Maker, Jr., Town Attorney CALL TO ORDER -WORK SESSION On motion of Councilwoman Wittner, seconded by Councilwoman Seligson, the Work Session was unanimously opened at 5:OOPM. Medical Insurance -Volunteers Mr. Altieri explained that the New York Dept. of Civil Service through the NYS Legislature has amended its regulations to allow local government to extend medical insurance benefits to volunteer firefighters and ambulance workers. The volunteers are fully responsible for all premiums. The Board asked Councilwoman Wittner as liaison to the Fire Commission to get feedback from the volunteers as to whether they would be interested. Update—Senior Taxi Program Mr. Altieri explained that as previously discussed the Town Taxi Voucher Program is not working effectively and as an alternative to coupons, the Town is requesting the taxi company provide a senior citizen discount of 25%. It appears only one taxi company has shown any interest in the senior discount. Therefore, Mr. Altieri and Ms. Danoy are recommending the Town pursue the Jitney proposal as previously discussed. Update— Larchmont Acres Fire Debriefing Mr. Altieri explained that currently residents are still without gas and electricity. There is a possibility that residents may be able to return to their homes by the end of the week. There are issues with the electrical panel that predate the fire and needs to be resolved before the residents can return. Mr. Altieri stated that timing was not an issue in response to the fire, nor was there any confusion at Control 60 as to the location of the fire. The Town's Emergency Management Committee (EMC) Response Team has noted that in the future a victim liaison should be set up at a location separate and away from the command center. The EMC also recommends initiating annual fire evacuation procedures for all multi-family building. Pay-As-You-Throw(PAYT) Steve Altieri stated that the Board should consider holding a public information session to explain the PAYT Plan to the residents. 10 Myrtle Blvd Supervisor O'Keeffe noted she has been contacted by a resident on 10 Myrtle Blvd who has recently bought the home at 10 Myrtle. They have a parking issue in that there driveway and garage are too small to accommodate a normal size car. The Board, although sympathetic to their plight, will not waive the no-overnight parking restriction. Local Law—Code of Ethics Mr. Maker explained that as previously discussed there were non-substantive items within the Ethics Law which the Town Board might want to address. The setting of a date for a Public Hearing on the amendment to the Ethics Law is on the agenda for this evening. CALL TO ORDER The regular meeting of the Town Board was called to order by Supervisor O'Keeffe at 8:15 PM, she then pointed out the location of exits. PRESENTATION —TOWN OF MAMARONECK GEOGRAPHID INFORMATION SYSTEMS Liz Paul, the Town's Environmental Planner, and Mike Monxhwedey from NY GIS, gave a power point presentation of the NY GIS Program, which as part of a grant through the New York State Archives, is now fully available within the Building, Planning and Zoning Departments of the Town. NY GIS portal is a web-based interactive system for residents and Town employees providing the following: Information Portal From a single web page, you can access standard property assessment information, such as- block/lot, zoning, assessment, year built, property class, etc. Businesses and individuals may also subscribe to additional features for a convenience fee. This provides access to information about: tax exemptions, last sale on property(if within 10 years), sewer districts, and customizable sale searches. Service Request The online service request system allows residents to request services/report issues such as broken sidewalks, street lights, metal pickup, etc. Residents will have the option of receiving an email once their request has been fulfilled. This online request system will streamline the Town's process of recording, routing, and managing requests for services that come to the various departments. Permits and Approvals As part of the Town's commitment to reducing paper, a new online permit system has been implemented. Use of this system will save you a significant amount of time and effort, most importantly, it will allow you to follow the entire application and review process right from your home or office. PRESENTATION -TOWN OF MAMARONECK FIRE DEPARTMENT Joe Russo, Deputy Fire Chief, gave a Fire Department update as well as, a presentation on the Personal Escape Systems (PES)which the Town has purchased through a FEMA grant. The Department has purchased 84 PES units on target for use beginning November 1. Chief Russo discussed the extensive training the firefighters have received in order to use these systems, highlighting the training was provided for in the FEMA grant. Chief Russo gave an update on the Fire Department. BOARD OF FIRE COMMISSIONERS The meeting was called to order by Commissioner O'Keeffe then on motion of Commissioner Wittner, seconded by Commissioner Seligson, the Board of Fire Commissioners was unanimously declared open. Present were the following members of the Commission: Commissioner: Valerie M. O'Keeffe Commissioner: Phyllis Wittner Commissioner: Ernest C. Odierna Commissioner: N ancy Seligson Commissioner: David J. Fishman 1. FIRE CLAIMS Commissioner Seligson presented fire claims for authorization of payment, thereafter on Commissioner Seligson's motion, seconded by Commissioner Wittner, it was RESOLVED that this Commission hereby authorizes payment of the following Fire Department claims as approved by the Fire Chief and audited by the Comptroller's Office: Sam Gioseffi • $ 67300.00 • Total: • $ 67300.00 The above resolution was put to a roll call vote: Commissioner Fishman Aye Commissioner Seligson Aye Commissioner Odierna Aye Commissioner Wittner Aye Commissioner O'Keeffe Aye There being no further business to come before the Commission, on motion of Commissioner Fishman, seconded by Commissioner Seligson, the Commission unanimously adjourned and the Town Board reconvened. AFFAIRS OF THE TOWN Submission of 2011 Tentative Budget Mr. Altieri noted that the Budget had been received by the Town Board and the Town Clerk, and that public budget work sessions would begin on Wednesday October 277 2010 from 6:OOPM to 8:OOPM at the Weaver Street Fire House. All upcoming budget meetings are listed on the Town Calendar. Budget Overview The chart below provides a comparative schedule of the total appropriations and revenues for the 2010 Adopted Budget and 2011 Tentative Budget. •2010 •2011 •Change •Appropriation s •$2979927052 •$3076637417 9$6717365 • Non-Tax Revenue • 876967515 • 879087562 •212,047 • Reserve Application • 178497400 • 8207000 • (170297400) • Property Tax Levy •$1974467137 • $2079347855 0$1 74887718 •Overall Taxable Assessments •$15277217695 •$15076217950 • ($270997745) Appropriation increases, which will be discussed later, are almost entirely the result of increases in mandated costs to the Town, specifically pension expenses, worker's compensation insurance and other benefit costs. Non-tax revenues are expected to increase by a meager amount in 2011 continuing a trend of poor performance over the last several years. You will note that we propose a substantial decrease in the application of surplus to the budget for 2011. Several years of scarce non-property tax revenue has impacted our bottom line and reduced surplus levels. Therefore we propose to re-position our surplus applications to maintain our strong financial condition with surplus levels adequate to meet unscheduled events. Also by decreasing our surplus applications substantially now we are better positioned for 2012 and 2013 should economic performance remain flat. The schedule on the next page presents the expected property tax impact upon residents of the Villages of Larchmont and Mamaroneck and those living in the unincorporated Town of Mamaroneck. To again clarify, residents living in the two villages do receive municipal services from the Town including ambulance service, property assessment services, school district and county tax collection services, recreation services and most recently the services of the consolidated Senior and Community Services Department and Section 8 Housing Voucher Program. The decisions relating to the Town assuming responsibility for Ambulance Service, Senior and Housing Services are the result of successful consolidation efforts that ultimately led to reductions in budgetary expenses for the two villages. The consolidation of services and the resulting apportionment of expenses over a larger tax base resulted in more efficiency in operations and greater value to the residents. Residents living in the unincorporated Town receive all of the services mentioned above as well as other essential services including those of the Fire Department, Police Department, Highway Department, Sanitation Services, and Building Department Services. The schedule below compares the changes in the tax rates between 2010 and 2011 as well as the estimated Town property tax bill for a property with an average assessment of$20,000. Impact Upon Unincorporated Area Properties 2010 2011 Change Property Tax Rate $266.02 $284.63 $18.61 Town Property Taxes $57320.00 $57692.00 $371.60 Impact Upon Properties in the Villages of Mamaroneck and Larchmont 2010 2011 Change Property Tax Rate, $17.35 $22.95 $5.60 Town Property Taxes $347.00 $459.00 $112.00 Revenue Discussion Over and over we have focused on the issue of non-property tax revenues and their poor performance. Well unfortunately 2011 does not appear any more promising than the prior three years. We consider mortgage tax, investment earnings, and sales tax to be three of the most critical revenue streams for the Town. Together they total over one third of all non-property tax revenue. When over one third of non-tax revenue fails to perform adequately it is a drain not only on the budget but on reserves. In 2008 and 2009 the Town experienced revenue shortfalls of$2.14 million and $3.18million respectively. The Townwide Fund experiences the greatest impact when revenues do not perform well. By statute the Town must account for its share of mortgage tax, and investment earnings in the Townwide Fund. Additionally we must also account for revenues from fines and summonses in the Townwide Fund even though the Police and Building Department are not within this fund. When revenues performed well, the Townwide Fund was the prime beneficiary resulting in large surpluses. This allowed the Town in the years 2005 -2008 to actually reduce the tax rate significantly. However as revenue performance began to stagger and the Town government assumed responsibility for additional services to all Town residents the Town government could no longer avoid raising additional property taxes in this fund. As we prepare to enter 2011 we estimate that non-tax revenues will total $8,908,562 for all budget funds. This represents an increase of$212,000 over 2010. Because of poor performance we have again revised downward our estimates for investment income from $201,000 to$116,500. In 2008 the Town earned just over$500,000 in investment income. Income from this source decreased to $132,000 in 2009 and as of September of this year our earnings are just$95,000. It is important to note here that local governments in New York are strictly limited as to the type of investment instruments that that can be utilized. Those instruments available to the local governments although very secure offer very low yields. Mortgage tax which in 2008 resulted in revenue of$1.33 million dropped to just$797,000 in 2009 and our 2010 revenue to date is $457,000. We believe that for 2011 our total revenue from the mortgage tax will be roughly$900,000. With the decline in the real estate market we have also planned for a decline in revenues from building and land use permits. Land use and construction permits accounted for$250,000 in revenue to the Town in 2008. That revenue declined in 2009 to$150,000. 2010 is tracking slightly higher so we have estimated total revenue of$173,000 for 2011. We will be proposing an increase in Building Permit and Land Use Fees for 2011. Our fees have not increased for close to ten years. Sales tax has been only slightly better in its performance than the other major revenue streams. Revenues from sales tax dropped from $1.5 million in 2008 to $1.3 million in 2009 and as of this month we have earned just$730,000 in 2010. The Town generally will experience an uptick in sales tax as we move toward the holiday season so we expect to meet but not exceed our estimate of$1.27 million. The Town will earn approximately$265,000 in 2011 from the rental of property. About fifty-percent of this revenue is derived from the lease agreement with the Town of Mamaroneck Housing Authority for its use of the land at Boston Post Road and Hommocks Road. The other fifty-percent of the revenue is from tenants renting space in the Town Center Building. At this point State and Federal Aid are expected to remain unchanged for 2011 however that can change next year depending upon legislative actions by these levels of government. Altogether the Town will receive$830,000 in aid. The biggest categories of aid are $154,000 in per capita state aid, $549,000 from the federal government for operation of the Section 8 Housing Voucher Program and $65,000 from New York State for highway improvements. We also receive funding for our senior citizen nutrition and transportation programs. One of the largest departmental revenue streams in the Town government is for Recreation programs. Our Recreation Department facilities and programming are popular year in and year out. This is evidenced not only by the amount of revenue but by the level of participation. Through a combination of expense reductions and proposed fee increases revenues will fund ninety-eight percent of operating expenses and salaries of the Recreation Department. Revenues are expected to total $2.19 million against expenses of$2.22 million. In this plan the Recreation Commission has maintained a fee structure that is still affordable to the community and although there have been expense reductions overall program quality has been maintained. Other revenue streams of note are: Ambulance Charges $7257000 Water Revenues from Westchester Joint Water Works $2697000 Parking Permit and Meter Revenue $3357000 Penalties on Property Taxes $4507000 Interfund Transfers $4057500 During the discussion of revenues we alluded to how poor performing revenues eventually have a negative effect on fund balances. It has never been the practice of the Town government to create fund balances by creating phantom expenses. Our fund balances have been derived from true expense savings and conservative revenue projections. However we have learned in this current environment even the most conservative revenue projections can be imperfect. For 2011 we propose in the Tentative Budget to reduce the application of fund balance by just over$1 million. We are very much aware of the impact that this recommendation has on the budget, particularly the tax rates however there appears to be no indication that would give us confidence that the economy will improve dramatically in the next year or two. Our current surplus levels are considered sufficient to withstand unanticipated expenses that may occur during the budget year. This was confirmed by both our private auditors as well as by Moody's Investor Service who recently confirmed our AAA bond rating. However in their opinions they noted the reductions in available surplus in each of the funds and warned that any inefficient use of the surplus could dramatically change the Town's financial position. We agree and for that reason believe that surplus levels in each budget fund should at a bare minimum equal twelve percent of expenditures. This budget essentially accomplishes that goal. The surplus particularly in the Townwide Fund serves another important function and that is to provide needed cash flow during tax collection periods. Remember that the Town must guarantee to the School District and the County of Westchester the full amount of their tax levies whether or not the funds have been received. At the end of 2009 there were roughly$945,000 in uncollected property taxes. While our tax collection rate is usually around 99%there is a time lag between the date of billing and date of full collection that must be financed. Our practice has been to use the surplus for this purpose. By funding the cash flow deficiency created by the uncollected taxes with surplus we avoid having to borrow funds using tax anticipation notes. By reducing our dependence on surplus now during these uncertain economic times we feel the Town is in a better position to control tax adjustments in the future as we have done in the past. The last topic relating to revenue is obviously the property tax levy. For 2011 the tax levy is proposed to increase by$1.48 million to$20.93million. In 2011 the tax levy will account for 68% of the Town's total funding for the budget. This is about 4% to 6% higher than normal. What further compounds the effect of a reduction in available surplus is the continued reduction in taxable assessments. Clearly one quarter of the adjustment of tax rates for 2011 are attributable to the reduction in assessments. Since 2008 the Town's total taxable assessment level has dropped from $155.2 to$150.6 million. We will soon begin a property revaluation that will be based upon market value. Revaluation will not improve revenue performance or provide additional revenue. It will provide a more equitable distribution of property taxes. Also because the data is more current it is more easily defended. However the new values are not expected to take effect until 2013 when the revaluation is complete. In the meantime unless there is a substantial increase in real estate values in the next several years we can anticipate further reductions in our assessments. Expenditure Discussion For 2011 we are proposing a budget with total appropriations of$30,663,417, an increase of$671,365. The expenses as proposed will fund with minor change in current service levels. As you will see in the chart below where the Town had full discretion, expenses remained at or below 2010 levels. You will also see that we face several large expenditure increases that account for the entire change in the Town Budget and for which we have little control. Expense Type •2010 •2011 •Change •Salaries •$11,713 7207 •$1175627760 • ($1507447) . • Equipment •$246,800 0$1917000 • ($55,800) •Contractual Expenses •$873367475 •$872707270 • ($66,205) • Employee Benefits •$673767655 •$771697400 •$792,745 . • Debt Service 0$1 76587940 0$1 7742,937 9$837997 . • Interfund Transfers 0$1 7548,936 0$1 76187937 •$70,001 Salaries/Personnel This will be the first time in a number of years that we have accomplished a major reduction in salary expenses. In the 2010 budget two full time positions were eliminated and in 2011 we propose the elimination of one full time position and the consolidation of two full time positions into one position. We have eliminated from the budget one full time caretaker position for the Town Center Building and replaced it with a part time position that will not require the payment of benefits and a lower rate of salary. The Highway and Recreation Departments will each give up one full time position to be replaced by a consolidated maintenance man position. We are working on a schedule to have the person in the position work full time for each department during different seasons. This will offer better utilization of the employee. We have also realized significant savings through the Town's retirement incentive plan. At the time of this writing four employees have indicated their intentions to retire at the end of the year. There is a possibility of one additional employee taking advantage of the plan. The Town will save roughly$70,000 in salary expense and another$25,000 in benefit expenses in just the first year as a result of this plan. Savings will be realized in subsequent years due to the lower salary scales and higher benefit contribution levels. New employees after January 1, 2011 will contribute a greater percentage of the cost of medical insurance and retirement plan. For 2011 collective bargaining agreements are in place for the Civil Service Employees Association representing the office staff and Highway Department employees and the International Firefighters Association representing the paid firefighters. The Town is currently in negotiations with the police officers whose agreement with the Town expires on December 31, 2010. We have explored other potential changes in our operation that can further reduce our personnel costs. These options will be discussed during our budget review with the individual departments. Keep in mind however that the reductions will impact service delivery and that will be the focus of the discussion. As you can see from the previous chart this budget is almost entirely driven by the increased cost of employee benefits. In the absence of this increase or even with a modest increase in employee benefit expenses, the budget for 2011 remains relatively flat. Below is a breakdown of the benefit costs: Benefit Type •2010 •2011 •Change • Police/Fire Pension •$925,000 0$1 71607 000 9$2357000 • Employees Pension •$575,000 9$8757000 •$300,000 •Worker's Comp. 9$4157000 •$522,000 9$1077000 • FICA/Medicare •$993,500 •$999,050 •$5,550 • Medical Insurance •$371267550 •$372577000 •$130,450 •Other Expenses, •$341,605 •$356,350 •$14,745 • • With the exception of medical insurance, dental insurance and optical insurance all of the employee benefit costs listed above are costs mandated upon the Town. With respect to medical insurance the collective bargaining agreements provide for employee contributions which in the end are netted against the total expense for the benefit. Since 1997 each subsequent agreement increased contribution levels. Based upon the State Retirement System's notifications to the Town we expect our total pension costs to rise by$535,000 in 2011. Fifty four employees of the Police and Fire Department are covered by the Police/Fire Pension Plan. The remaining eighty full time employees are covered by what is known as the Employees Pension Plan. As you are aware the Town is mandated to offer the pension plan to all employees. The new Tier V of the pension plan provides for an employee contribution of 3% of salary for the employees entire active service time. Also under Tier V, employees except police officers and firefighters, may only bank on their pension a maximum of$15,000 per year above their base salary. These measures are intended to reduce the overall expense of the pension however the savings will be in the long term. Worker's Compensation Insurance, another mandated expense, will increase in cost due to the benefits revised by the State Legislature. The so called Worker's Compensation Reform Act was intended to increase the weekly indemnity benefit but limit the number of weeks the benefit is to be paid. Also in the legislation, there was to be a cap on an employer's exposure for permanent partial disability decisions. The weekly indemnity benefit was increased from $400 to $793 per week however the state has yet to implement the disability cap. By doubling the weekly payment all employers now face a much greater exposure for indemnity payments. We are working with our worker's compensation carrier on the feasibility of self insuring for indemnity payments made to employees during their absence from work and insuring only for medical expenses. The theory behind this idea is the Town budgets for salaries each year regardless of the number of worker's compensation claims filed. Since one never knows from year to year just how many claims will be filed we cannot count on the indemnity reimbursement as a consistent source of revenue. Therefore since the salaries are already in the budget there is no additional cost to the Town and only a small loss in revenue. We hope to know soon whether this alternative will result in a significant savings in the insurance premium. When budget preparation began in June department heads were directed to formulate budgets that included an overall minimum reduction of 5% of expenses. We then evaluated the impact of the reductions and adjusted accordingly. It was important to make sure the reductions were real reductions that would not require adjustment mid way through 2011 or in 2012. As you review the budget you will find that most department heads heeded the call and developed budgets at or near the guideline. Expenditures in what we call the 2000 accounts of the budget cover expenses for small equipment, items such as uniforms, traffic signs, and playground equipment. For next year we have reduced this category of expense by$55,000 to $191,000. Included in this category is the mandate of the Federal Highway Administration to convert all of our street signs to new signs using larger letters. We have been working on this project for the last two years and must be in full compliance by 2012. On an annual basis the Town expends $10,000 per year on signs. Under the category of contractual expenses we have proposed for the second year in a row a reduction in these day to day operating costs. One of the more significant expenditures in this category is for energy consumption. As a result of price reductions and energy efficiency programs our expense for energy consumption is expected to decrease from $767,550 to $728,100 in 2011. As you know one of the initiatives that we intend to re-start in January is to have the Town Center Building only open two nights per week for meetings and events. Another considerable expense in the Town budget is for the defense of certioraris and the payment of tax refunds. Included here are expenses for legal services, appraisal services and the actual payment of the refund. The Town Attorney working with the Assessor has been working on a strategy to reduce our appraisal expenses on smaller tax appeal cases. Nonetheless we have budgeted $500,000 in 2011 for this certiorari defense and tax refunds. This represents a small increase of $10,000 over last year. In terms of capital projects we are only proposing two new projects for 2011. First is the replacement of two police vehicles and second an evaluation of the Town Center Building for future repairs and restoration. Further detail on those projects will be provided during budget review. The 2011 budget includes a $50,000 appropriation for the police vehicle purchase. If the evaluation of the Town Center building is approved the recommendation is to issue a small bond anticipation note to cover the expense. Other capital projects that were approved in 2010 and for which financing has been secured will be completed in 2011. These include: Purchase of a new refuse collection vehicle Purchase of the new rescue vehicle and fire pumper Road Resurfacing Purchase of Highway Department Dump Truck Renovations to the Senior Center Construction of the new Sanitation Operations Building All other capital projects originally proposed for 2011 will be deferred to 2012. Aside from the expense savings, projects for which funds are borrowed in 2012 will not generate a debt expense to the Town until 2013. That year is significant because the Town will experience a substantial reduction in overall debt expense thereby mitigating the impact of the new debt. The last project to be discussed is the property revaluation for the Town. Costs for the project have been estimated at between $150 and $275 per parcel which would mean that the Town's cost for the revaluation alone would be between $1.75 and $2.33 million spread over three years. In addition to the actual revaluation the Town will retain a contract administrator to serve as a liaison between the revaluation firm, the residents and the Assessor's office. We intend to borrow the funds for this project. We will know the true cost in about three months when the contract proposals are received. The last expense of note is for debt service. As the Town Board is aware the Town recently sold $3.2 million of general obligation bonds for various capital projects. The twenty year bond issue resulted in a low bid of 3.08% average interest rate to the Town. Although our interest expense will drop by$26,000 in 2011 the principal payment will increase by$1107000. With the recent sale of bonds the Town's total indebtedness is $16.0 million substantially below our legal debt limit. This concludes the transmittal of the 2011 Tentative Budget. We stated at the beginning that this was an incredibly difficult and frustrating budget to prepare. Our budget experience has been to produce budgets with modest tax increases to provide high levels of service at a good value. The Town has in the past avoided large spikes in our expense and tax adjustments and adopted a policy of slow and steady wins the race. Over the years that policy has proven very i successful. We do not take lightly the plan that is proposed in this budget. For 2011 however we for all practical purposes hit a wall made up of multiple years of poor revenue performance, further reductions in property assessments and an expense spike for which we have limited control. To address these circumstances with the help of the department heads we have maintained a relatively flat expense budget two years in a row and reduced personnel and operating expenses. We have also proposed re-adjusting our surplus application to the budget to reduce the likelihood of tax rate spikes in the future. Certainly we are prepared to discuss with the Town Board several alternatives to further reduce our expenses. During the budget review we will review the chart of services provided by the major departments to dissect those services to determine what changes can be made to those services. Sincerely, Stephen V. Altieri Anthony S. Siligato Town Administrator/Budget Officer Comptrol ler/Director of Finance Authorization —Transfer of Funds Meals on Wheels Trust On motion of Councilwoman Wittner, seconded by Councilman Fishman, it was RESOLVED, that the Mamaroneck Town Board does hereby approve the transfer of funds from the Meals on Wheels Trust Fund to the Town Budget Account A6772.2102, in the amount of$2,500, for the purchase of portable containers used by the Meals on Wheels volunteers to transport warm food. The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wit tner Aye O'Keeffe Aye Resolution — Retirement Incentive On motion of Supervisor O'Keeffe, seconded by Councilwoman Wittner, the following was approved WHEREAS, the Town of Mamaroneck has determined that ever-increasing costs necessitate an effort to consider a range of possibilities for reducing Town expenditures; and WHEREAS, the Town of Mamaroneck has determined that offering a retirement incentive plan to employees in the bargaining unit represented by the Civil Service Employees Association, Local 1000 AFSCME, AFL-CIO Westchester Local 860 (the "CSEA") is a way to reduce the Town's future expenditures. NOW, THEREFORE, BE IT RESOLVED THAT the Town Board of the Town of Mamaroneck hereby approves the terms and conditions of the Voluntary Retirement Incentive Plan ("the Plan') negotiated between the Town and the CSEA in the form attached hereto, which is conditioned upon, among other things, eligible CSEA unit members resigning their employment on December 31, 2010. BE IT FURTHER RESOLVED THAT the eligible employees shall have from November 1, 2010 through December 15, 2010 to elect to participate in the Plan, and that the Plan shall expire, for all purposes, on December 16, 20107 except as provided therein. The Plan shall have no precedential effect. BE IT FURTHER RESOLVED THAT the Town Administrator is hereby authorized on behalf of the Town to enter into the Plan in the form attached hereto, and take any and all actions as he deems necessary to carry out and implement the Plan. The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe A ye Report of Bids — TA-10-10 Furnish/Deliver 2 Rear Load 25 C.Y. Refuse Packer&Truck Body TA-10-11 Furnish/Deliver Hybrid Truck with Swap Body The Report of Bids for TA-10-10 is entered into the record as: ATTACHMENT A On motion of Councilman Fishman, seconded by Councilman Odierna, the following was approved WHEREAS, on October 13, 2010 the Town publicly opened and read two bids for Contract #TA-10-10 Refuse Collection Trucks. NOW THEREFORE, BE IT RESOLVED, that the Mamaroneck Town Board does hereby award the contract to the lowest responsible bidder, Gabbrielli Mack, to furnish and deliver two refuse collection vehicles at a total cost of$365,700 with the understanding that the Village of Larchmont will be purchasing one of the two vehicles, and BE IT, FURTHER RESOLVED, that the Mamaroneck Town Board does hereby authorize the Town Administrator to execute said Contract on behalf of the Town. The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye The Report of Bids for TA-10-11 is entered into the record as: ATTACHMENT B On motion of Councilwoman Wittner, seconded by Councilman Odierna, the following was approved WHEREAS, on October 13, 2010 the Town publicly opened and read one bid for Contract #TA-10-11 Hybrid Dump Truck with Swap Body. NOW THEREFORE, BE IT RESOLVED, that the Mamaroneck Town Board does hereby award the contract to the only responsible bidder, Gabbrielli Mack to furnish and deliver one Hybrid Dump Truck at a total cost of $193,590, with the understanding that$35,000 will come from the Federal Stimulus Gant received by the Town, leaving a net cost to the Town of$158,590, and BE IT, FURTHER RESOLVED, that the Mamaroneck Town Board does hereby authorize the Town Administrator to execute said Contract on behalf of the Town. The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe A ye Authorization —Justice Court Grant On motion of Councilwoman Wittner, seconded by Councilman Fishman, the following was unanimously approved: WHEREAS, annually the New York State Office of Court Administration accepts applications for grants for local justice courts. Each year the Town has submitted an application for funding. NOW THERFORE, BE IT RESOLVED, that the Town Board of the Town of Mamaroneck does hereby authorize the submission of a grant application, for fireproof filing cabinets for the Court's archived records, in an amount not to exceed $15,000 for funding through the New York State Justice Court Assistance Program; and BE IT FURTHER, RESOLVED, that the Town Supervisor is hereby authorized to execute the grant application. The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye Authorization —Settlement of Certiorari On motion of Councilman Odierna, seconded by Supervisor O'Keeffe, it was RESOLVED, that the Town Board hereby authorizes the settlement of the following tax certiorari on the following terms: Larchmont Acres East Association Palmer Avenue and Richbell Road Mamaroneck, NY 10543 Block: 408 Lot: 86 Town of Mamaroneck Year Current Assessment Reduced Assessment 2006 $3357700 $2287200 2007 $3357700 $2257700 2008 $3357700 $2257700 2009 $3357700 $2257700 2010 $3357700 $2257700 The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye On motion of Councilwoman Seligson, seconded by Councilwoman Wittner, it was RESOLVED, that the Town Board hereby authorizes the settlement of the following tax certiorari on the following terms: Carolyn Court Owners, Inc. 314 Livingstone Avenue Mamaroneck, NY 10543 Block: 914 Lot: 199 Town of Mamaroneck/Village of Year Assessment Reduced Assessment 2007 $657000 $62 ,000 2008 $657000 $627000 2009 $657000 $627000 The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeff e Aye Salary Authorization — Recreation On motion of Councilman Fishman, seconded by, Councilwoman Seligson, of was RESOLVED, that as provided for in the 2010 Town Budget the Mamaroneck Town Board does hereby authorize the payment of salary to the following: Youth Hockey, effective November 6, 2010 Joseph Carducci •Assistant Instructor •$8.50 per hour •Scott Hagan •Assistant Instructor •$8.50 per hour • Nick Spano •Assistant Instructor •$8.00 per hour Hommocks Pool Charles Kirby • Lifeguard •$8.00 per hour •effective 10/16/10 . • Eric Robustelli • Lifeguard •$8.50 per hour •effective 10/9/10 . •Jon Rubin • Lifeguard Swim Instructor •$12.00 per hour $15.00 per hour •effective 10/16/10 • Maura Saporito • Lifeguard •$8.25 per hour •effective 10/16/10 The above resolution was put to a roll call vote: Fishman Aye Seligson Aye Odierna Aye Wittner Aye O'Keeffe Aye Set Public Hearing—Amendment to Ethics Law On motion of Councilwoman Wittner, seconded by Councilwoman Seligson, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby set the date for a Public Hearing on the " Update to the Town's Ethics Code" Law for November 3, 2010 at 8:15 in the Court Room of the Town Center, and BE IT FURTHER, RESOLVED, that the Town Clerk is hereby authorized to publish the notice of said hearing in a newspaper appointed as an official newspaper, and that said notice, be posted. APPROVAL OF MINUTES —October 6, 2010 On motion of Councilwoman Seligson, seconded by Councilwoman Wittner, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby approve the Board Minutes from the meeting of October 6, 2010. ORAL COMMUNICATIONS Bryan Roman, Larchmont Gardens' Civic Association, asked the Board for updates on the Gardens' Lake project. Mr. Altieri stated the project is on time and on budget; completion date is the end of this fall. WRITTEN COMMUNICATIONS None SUPERVISOR'S REPORT Supervisor O'Keeffe announced that Pat Samela, the Clerk in the Highway Department received the G.A. Jacobs Award from the New York Metropolitan Chapter of the Public Works Association. Supervisor O'Keeffe added what a great honor this was and what a great job Pat does every day. On October 13 Supervisor O'Keeffe attended the Westchester Municipal Officials Meeting. Supervisor O'Keeffe noted the Meet the Candidates was held at the Senior Center. REPORT OF COUNCIL Councilman Odierna attended the Mamaroneck Chamber of Commerce on October 7, adding they are gearing up for their"Spooktacular" event on October 24. The Larchmont Gardens'Annual Ragamuffin Parade will be October 23. As Liaison Councilman Odierna attended the Planning Board Meeting on October 13, of interest was discussion of the Avon Road subdivision. The presentations regarding this subdivision were quite extensive. On October 13, he attended the Westchester Municipal Officials Meeting and on October 15 the Senior Citizens' Oktoberfest. Councilman Odierna attended the Fall Festival on October 17 and the Summit Meeting on October 19. Councilman Odierna will be attending the Board of Architectural Review tomorrow evening. Councilwoman Wittner attended the Westchester Municipal Officials Meeting on October 14. As liaison Councilwoman Wittner will attend the Coastal Zone Management Commission on October 25, of note will be the Avon Road proposal. Councilwoman Seligson attended a meeting of Activate America. They are an organization promoting healthy living and a more active lifestyle. They are focusing on a project called `Complete Streets' in which they will analyze and evaluate streets in a community to ascertain whether it can be updated to accommodate pedestrians, bicycles, as well as automobiles. The project is being done without any financial involvement from the Town. The Villages have already `signed on', and Councilwoman Seligson is encouraging the Town to get involved. Councilman Fishman will attend the Zoning Board of Appeals next week; an item of interest is the signage at the new T-Mobile store on Boston Post Road. Councilman Fishman stated how great it was that another empty store front is being filled. ADJOURNMENT Supervisor O'Keeffe closed the meeting in memory of Robert Marin, who recently passed away. On motion of Supervisor O'Keeffe, seconded by Councilwoman Wittner the meeting was unanimously adjourned at 10:30PM. Submitted by Christina Battalia, Town Clerk ATTACHMENT A ATTACHMENT B