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HomeMy WebLinkAbout2024_02_21 Town Board Minutes o _ ��9_1_ Town of Mamaroneck // Town Board Minutes m Wednesday, February 21, 2024, Courtroom, Second Floor of n Town Center 5:00 PM FOUNDED 1661 PRESENT: Jaine Elkind Eney, Town Supervisor Sabrina Fiddelman, Councilmember Jeffery L. King, Councilmember Robin Nichinsky, Councilmember Anant Nambiar, Councilmember ABSENT: ALSO PRESENT: Allison May, Town Clerk Meredith S. Robson, Town Administrator Connie Green O'Donnell, Deputy Town Administrator William Maker Jr., Town Attorney Tracy Yogman, Town Comptroller Marc Romero, Admin Aide 5:00 PM THE TOWN BOARD WORK SESSION CALL TO ORDER The Work Session of the Town Board was called to order by Town Supervisor Elkind Eney. Moved by Councilmember Fiddelman, seconded by Councilmember Nambiar, the Work Session unanimously opened at 5:01 p.m. Carried WORK SESSION ITEMS 1. Discussion - Renewal of Agreement Southeast Consortium 2024 Town Administrator Meredith Robson reviewed the 2024 agreement with Southeast Consortium, noting that it reflected the first price increase in the program in 8 years, rising to a total of$26,685 for the year. The Administrator explained that the Southeast Consortium is a group of eleven communities in Westchester that have joined together to provide special recreation programs and opportunities for residents with intellectual disabilities. The Town Administrator agreed to provide the Board with some additional information on the financial and program oversight of Southeast Consortium at a later time. 2. Discussion - Q4 2023 Capital Budget Report Town Comptroller Tracy Yogman reviewed the attached Q4 2023 Budget Report, which is a complete listing of all open capital projects. The projects are sorted by Department and Completed/Closed projects are provided at the bottom of the list. In total there is $70.7 million in open projects, of which the Town has expended or committed $35 million, or 49% of the total value of the open projects. See Attachment A. Town Board February 21, 2024 Comptroller Yogman pointed out a number of capital projects in the report are now closed and those projects will drop off the 2024 report, because they are associated with the first quarter of 2023. Some items remain open because some projects in some departments continue to purchase against those capital projects over a longer period of time. Comptroller Yogman said that she will follow up with those departments to see if those capital projects can be closed. The Town Board discussed the Town's debt service. Comptroller Yogman mentioned that she had recently prepared a historical recap of capital projects in the Town and would provide it to the Town Board for review. 3. 2023 Operating Budget Amendments Comptroller Yogman presented the Town Board with three final operating budget amendments for 2023, which are necessary to close out the year. See Attachment B. 4. Discussion - 2024 Capital Budget Amendments The Town Comptroller reviewed the attached 2024 Capital Budget Amendments with the Town Board. Comptroller Yogman pointed out that the first item is the Water District bond item, which has a public hearing later this evening. See Attachment C. 5. ADDITIONAL ITEM: Discussion - 2023 Capital Budget Amendments Comptroller Yogman reviewed the attached 2023 Capital Budget Amendments with the Town Board. Comptroller Yogman pointed out that the first item is the Water District bond item, which has a public hearing later this evening. See Attachment D. 6. Discussion - Leaf Blower and Power Tools Law Supervisor Elkind Eney reviewed Ralph Engel's suggestions on his email regarding the leaf blower law. See Attachment E. 7. OUT OF ORDER: Updates Town Supervisor Jaine Elkind Eney updated the Town Board on a presentation she had from the Sustainability Collaborative. • Mitch Green presented on UV Chargers, which he is amending for future presentations to community groups. Supervisor Elkind Eney asked the Sustainability Collaborative to research solar on municipal buildings. • Mike Smeets is working on bike lanes and would like to apply for a grant to develop bike lanes. The locations at Weaver Street and Boston Post Road are owned by New York State, and the locations of Palmer Avenue and Murray Avenue are owned by County, so this complicates the grant applications, available options, and timing. • Another Grid Rewards location will be added in addition to the Town Center. • Sustainable Westchester will come and analyze solar for free assessment. • A Clean Energy Communities $100,000 grant opportunity is with Sue Odierna. Town Board February 21, 2024 8. Request for Executive Session Moved by Councilmember King, seconded by Councilmember Nichinsky, the Town Board agreed to enter into Executive Session to discuss the employment history of a particular individual and the potential lease changes of the Housing Authority. Carried Moved by Councilmember Fiddelman, seconded by Councilmember Nambiar, the Town Board unanimously agreed to resume the Work Session. Carried 9. Additions to Regular Meeting Agenda The Town Board agreed to add to Affairs of the Town an Authorization of Architect Contract for First Responder's Memorial in the Town of Mamaroneck and an Authorization to Amend the Town's Requirements with the Housing Authority. 8:00 PM TOWN BOARD REGULAR MEETING The Town Board meeting convened in the Courtroom Located on the second floor at the Town Center. The Public was to view the meeting on cable access television (Optimum 76/ Fios 35) or on LMCMedia.org CALL TO ORDER The Regular Meeting of the Town Board was called to order by Town Supervisor Elkind Eney at 8:02 p.m. Supervisor Elkind Eney noted that the Town Board met for a Work Session beginning at five o'clock, which is open to the Public. SUPERVISOR'S REPORT Welcome to the February 21, 2024, meeting of the Town Board of the Town of Mamaroneck. The Town Board met today for a Work Session in Conference Room A, starting at 5:00pm, which is open to the Public. On February 8th, we attended the WMOA meeting at the Lionsgate Studio in Yonkers. The setting, the repurposed Otis Elevator factory, was fabulous. The topic was tourism in Westchester County. I had no idea that Westchester County had become such a tourist destination. On February 14th, I attended, virtually, the Sustainable Westchester Annual Meeting. Sustainable Westchester is a non-profit consortium of Westchester County local governments that facilitates effective collaboration on sustainability initiatives. We heard about their many programs and initiatives aimed at helping municipalities become more sustainable. Congratulations to Noam Bramson on becoming the new Executive Director. On February 15th, we attended a Public Listening Session hosted by the WCBOL in connection with a request by Westchester Joint Water Works for county approval of a land exchange transaction for the construction of a filtration plant which is necessary to comply with safe drinking water requirements pursuant to New York State and Federal laws. I spoke (with a little help from my colleagues) on the critical importance of the land swap. Tomorrow, Thursday, from 3:30 to 5:30pm in the Town Center Parking Lot, Westchester Medical Center will be offering, in their Blood Pressure Mobile, free Blood Pressure Screening for all who are interested. Again, that's tomorrow from 3:30 to 5:30pm in the Town Center Parking Lot, 740 West Boston Post Road, Mamaroneck On November 15, 2023, The Town enacted a new tree law, known as the Town of Mamaroneck Tree Law (the "New Tree Law"). It repealed and replaced the existing tree law which was enacted in 1985 (the "Former Tree law"). The first phase, which applies to lots Town Board February 21, 2024 having an area of 7,501 square feet or greater, shall become effective on February 28, 2024. If your property is 7,501 square feet or greater, and you wish to cut down a tree, please refer to the "tree permit" tab on our website by clicking on Departments, then Conservation, then Trees, and then Tree Permits. PUBLIC HEARING(S) The following Notice of Public Hearing is entered into the record as follows: 1. Water District Main Replacement Bond Moved by Councilmember King, seconded by Councilmember Nichinsky the Public Hearing was unanimously opened. Carried The Town Supervisor asked if there was anyone in the audience wishing to speak on the Water District Main Replacement Bond, and there was no one. Moved by Councilmember King, seconded by Councilmember Nambiar the Public Hearing was unanimously closed. Carried Moved by Councilmember Fiddelman, seconded by Councilmember Nambiar the order of public interest was approved: WHEREAS, the Town Board of the Town of Mamaroneck, Westchester County, New York, has caused to be prepared an estimate of cost, pursuant to Section 202-b of the Town Law, relating to the increase and improvement of the facilities of Consolidated Water District, in the Town of Mamaroneck, Westchester County, New York (the "Water District"), being the replacement of approximately 170 linear feet of 4" diameter asbestos water main pipe with 6" diameter ductile iron pipe, including incidental equipment and expenses in connection therewith, at a maximum estimated cost of$202,000; and WHEREAS, said capital project has been determined to be a Type II Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act ("SEQRA"), the implementation of which as proposed, it has been determined will not result in a significant environmental effect; and WHEREAS, at a meeting of said Town Board duly called and held on February 21, 2024, and Order was duly adopted by it and entered in the minutes specifying the said Town Board would meet to consider the increase and improvement of facilities of Consolidated Water District in said Town at a maximum estimated cost of$202,000, and to hear all persons interested in the subject thereof concerning the same at the Town Center, in Mamaroneck, New York, in said Town on February 21, 2024, at 8:00 o'clock P.M., Prevailing Time; and WHEREAS, said Order duly certified by the Town Clerk was duly published and posted as required by law; and WHEREAS, a public hearing was duly held at the time and place set forth in said notice at which all persons desiring to be heard were duly hear; NOW, THEREFORE, BE IT ORDERED, by the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Town Board February 21, 2024 Section 1. Upon the evidence given at the aforesaid public hearing, it is hereby found and determined that is in in the public interest to make the increase and improvement of the facilities of Consolidated Water District, in said Town, consisting of the replacement of approximately 170 linear feet of 4" diameter asbestos water main pipe with 6" diameter ductile iron pipe, including incidental equipment and expenses in connection therewith, at a maximum estimated cost of$202,000. Section 2. This Order shall take effect immediately. Carried RESIDENT COMMENTS Supervisor Elkind Eney asked if anyone in the audience wished to address the Town Board and there was no one. BOARD OF FIRE COMMISSIONERS 1. Call to Order Commissioner Elkind Eney called the Meeting to order, then on motion of Commissioner King and seconded by Commissioner Nichinsky the Board of Fire Commissioners was unanimously declared open. Present were the following Members of the Commission: Commissioner: Jaine Elkind Eney Commissioner: Sabrina Fiddelman Commissioner: Jeffery L. King Commissioner: Robin Nichinsky Commissioner: Anant Nambiar 2. Fire Claims Moved by Commissioner King, seconded by Commissioner Fiddelman, it was RESOLVED that the Board of Fire Commissioners hereby approves the attached list of fire claims. See Attachment F. Carried 3. Other Fire Department Business There being no further business to come before the Fire Commission, on motion of Commissioner Fiddelman, Seconded by Commissioner King, the Commission unanimously adjourned and the Town Board reconvened. Carried AFFAIRS OF THE TOWN OF MAMARONECK 1. Consideration of Renewal of Agreement Southeast Consortium 2024 Moved by Councilmember Nichinsky, seconded by Councilmember King, it was RESOLVED that the Town Board hereby approves the 2024 agreement with the Southeast Consortium and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. See Attachment G. Town Board February 21, 2024 Carried 2. OUT OF ORDER: Consideration of 2023 Capital Budget Amendments Moved by Councilmember Fiddelman, seconded by Councilmember Nambiar, it was RESOLVED that the Town Board hereby authorizes the Comptroller to make the necessary budget amendments, as presented. See Attachment C. Carried 3. OUT OF ORDER: Consideration of 2023 Operating Budget Amendments Moved by Councilmember Nambiar, seconded by Councilmember Fiddelman, it was RESOLVED that the Town Board hereby authorizes the Comptroller to make the necessary operating budget amendments, as presented. See Attachment B. Carried 4. Consideration of 2024 Operating Budget Amendments Moved by Councilmember Nichinsky, seconded by Councilmember Nambiar, it was RESOLVED that the Town Board hereby authorizes the Comptroller to make the necessary operating budget amendments, as presented. See Attachment D. Carried 5. Consideration of 2024 Capital Budget Amendments Moved by Councilmember Nichinsky, seconded by Councilmember Nambiar, it was RESOLVED that the Town Board hereby authorizes the Comptroller to make the necessary operating budget amendments, as presented. See Attachment C. Carried 6. Consideration of Housing Authority Appointment Moved by Councilmember Nichinsky, seconded by Councilmember Fiddelman, it was RESOLVED that the Town Board hereby confirms the appointment date of Melissa Kaplan-Macey to the Housing Authority, Member C, with a starting date of March 6, 2024, said term to expire December 31, 2024. Carried Town Board February 21, 2024 7. ADDED: Authorization of Architect Contract for First Responder's Memorial in the Town of Mamaroneck Moved by Councilmember Nichinsky, seconded by Councilmember Nambiar, it was RESOLVED that the Town Board hereby approves the agreement with the architect Joseph Pajonas Studio and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. See Attachment H. Carried 8. ADDED: Authorization to Amend the Town's Requirements with the Housing Authority Moved by Councilmember Fiddelman, seconded by Councilmember Nambiar, WHEREAS, the Town of Mamaroneck Housing Authority adopted a resolution to amend the income requirements for tenants of the Hommocks Park Apartments and also proposes to make alterations to its lease with the Town to increase the number of units to be rented to persons holding Section 8 vouchers from no less than twenty-five (25%) percent to no less than thirty(30%) percent of the 53 units that are available for rent and to eliminate the lottery system that the original 1993 lease created because it has become anachronistic, NOW THEREFORE, BE IT RESOLVED, that the Town of Mamaroneck agrees to the policies set forth in the Town of Mamaroneck Housing Authority's aforementioned resolution, and BE IT FURTHER RESOLVED, that the Attorney for the Town is directed to draft the appropriate amendments to the Town's lease with the Town of Mamaroneck Housing Authority(a) to incorporate the income requirements for tenants of the Hommocks Park Apartments contained in the Housing Authority's resolution, (b) to increase the number of units to be rented to persons holding Section 8 vouchers from no less than twenty-five (25%) percent to no less than thirty(30%) percent of the 53 units that are available for rent, and(c) to eliminate the lottery system that the original 1993 lease created. Carried REPORTS OF MINUTES 1. Report of Minutes of January 30, 2024, and February 7, 2024 RESOLVED that the Town Board approves the minutes of January 30, 2024, and February 7, 2024. Carried REPORTS OF THE COUNCIL Councilmember Nambiar • Attended the WMOA with most of the Town Board. Councilmember Fiddelman • The Larchmont Mamaroneck Local Summit on the 13th was a primer on our courts, speakers included the Town's Judge Ron Meister. Can view on LMC Media. Next Summit is March 12th and the topic will be `Cultivating Green Spaces to Support the Well-being of Children and Families Across our Community'. Town Board February 21, 2024 • Attended the Sustainable Westchester zoom; learned about their care and diligence to ensure the environment is safe moving forward. • Thanked Supervisor Elkind Eney for talking in support of the Land Swap at the County Legislature Subcommittee Meeting and also thanked our County Representative Catherine Parker and WJWW. Councilmember King • April brings the Bunny Hop on Sunday April 14th • Spring is right around the corner and the Recreation website has waiting lists for some of the camps -- so please check it out if you have any interest. Councilmember Nichinsky • Welcomed Blake Ella Reimer to the world this week. TOWN CLERK'S REPORT Attended the Association of Towns conference in New York City earlier in the week. It was very informative and cost-effective, as it was an easy commute into New York City. TOWN ATTORNEY'S REPORT ADJOURNMENT Moved by Councilmember King, seconded by Councilmember Nambiar, the meeting was unanimously adjourned at 8:35pm. REGULARLY SCHEDULED MEETING - March 6, 2024 Submitted by Allison May, Town Clerk Town Board February 21, 2024 Attachment A h71 i _ • - I I I . CORRAL PROJECT j APpocrf ATIousr ExFENoITORE, mom Available for additim purchases w PROJECT He.wa.. .. O a�mom. emeemmaa wooer a Project Stales ' - -- DESCRIPTION rue scarrirm ruprora a + O1"PMea a.w H4120 IPADS For new patient software SO Onto Technology Ameuleno, l Los Pee aa u t - �f weeH4120 Computer replacement SM Info Technology Ambulance 500o 3,550 2,3 666 Available fat additional purchases H4133 Ambulance Radio Equipment SM Other Ambulance 2 l,svb AMC a order Herod HEMS Ambulance-furniturdcheim SM Other Ambulance tOO - feet em. New protect not started H4133 HEMS Ambulance-Portable radios SM Other _ Ambulance swo - 40o New project not started Halal LVAC-access control system replacement _ 57J Other Ambulance wows n,117 41a1 Ltw ww In progress H4187 PAGERS/COMMUNICATIONS UMW-Ambulance SM Other Ambulance e a,3au - ore Equipment purchased.May need for future purchases H4199 Furniture-Ems/MEMS Ambulance-Bed0iLockers SM Other Ambulance l aeon age to Oen. Funds to be returned to Ambulance District H4159 LVAC Building Equipment-HVAC SM Town Building Improve Ambulance then w Lae east ere Project complete Halle Sewer-Tablets for GIS Software B_ Info Technology Blinding on, LITe a,Tu Completed-funding to be closed To. H1849 To Canter Perking Lot Improvements A Roadway a Highway 'Lidding b Ground. 367,223 1126,033 2 ' 17.e73. rind Hold for additional work to be done Ptorct Complete.Remaining funds fo be returned to H1814 Tom Center Reshooms A Town Building Improve inkling a Greundl arils, MAN 14740 - or.,. General Fund in 2024. Final punch list in progress.NYSERDA grant aroaaoul H11314 Town Center HVAC A Town Building Improve Skiing a Braunde 421p15 a a., 73,137 ww completed Hid documents for 1laCrof replacement planned for advertisement In winter 2023.Spring 2024 H1614 Town Center Improvements-Flat Roofs-5 areas ♦ Town Building Improve Building a Grounds 551,431 • 501011 pp nstmcbon bold robe issued if municipal contract cannot be H1614 Town Center Flooring-1st and 2nd floor A Town Building Improve Building a Cretinde l0.me - _ vo,90 ewi utilized Bid to be issued if munlcpal contract cannot be H1814 Town Center Flparing-AdminlClerk A Town Bullding improve Build rig a Grounds u,om wool ore utilized i,entra t awarded and project roil begin Mien vsndef receiros the parts to complete the modernization. Additional funding of 95172 to be added for fire alarm H1014 Town Center-Elevator Modernization A' Town Building Improve Building&Grounds 371.04a teats uor,ess IA17A wee work. H11114 Town Canter.Women looker room A Town Building Improve Building&Grounds Steles 6563 .valet ore. Bid docrnente expected for advaeflsment In February. H1814 Town Center Reno-Arnbulanceldlding'Enginq A Town Building Morava Building I Ground. 327.56 - 8.200 316333 we.. Bld documents expected I or edverrtanwne in February. - Hid documents expected in March.Purchase of H1114 Town Center Generator A Town Building improve Building A Commit scale a,do . seer Generator and ATS through Sourcewell - In Design-Work planned as potential change order In H7140 Sheldrake Driveway A Town Building Improve Building a Ground, nw0 n,ow mea 2024 road resudfscing contract H1.0 Town center.LMCTV oulda mew Town Building Building&Graw - — aoeow me On hold Modifications to parking lot planned beyond eoope of H6798 Senior Center Parking Lot'COBB) A Roadway&Highway Community Svcae a27.7M su.ow 'nose, ore original rMect planned in July 2024 — rnents expected by bent 2024.Bowman H6758 Sr Canter Building Improvements-Yellow room A Town Building Improve Community S'.ces seen, 45Taa congressional grant award of 93011k received. 116758 Sr Center Building Improvements.Exterior A Town Building improve Community te Sams am eT. m,so ma. Construction bid documents expected by April 2024 H1889 Financial Enterprise System - Into Technology Comptroller 462,115014020_ 34501 40720 ism In progress H8539 Conservation Wails replacement railings A Other Conservation _ wiles zeros 26335 we. RFP for carpentry repair work planned in aping 2024 Contract Awarded to HAM on 1124 Lnmple0on H6553 Gardens Lake-Dredging Feasability Study A Other Conservaton pas. io,74x ...ma nea expected in summer HaHaarSheldroke Trails-Drain Crossings A Other Conservator moot - lend we May rot need funding-CHECK WITH LIE ui Environmental System.Research Institute iltSR])system an an progress-Completion of consult.tasks ected 49 Installation B Info Technology Engineering azaue 7037 1,e01 .666 was by March 2024 H1jge 'Fumllore-Engineering A Other Engineering role , 1607 To be purchased as part of office renovation in 2024 HE®. Myrtle Blvd Parting Lot Improve _ B Roadway&Highway Engineering f1ed0 _ 1.1441s4OB Project Complete Htr72 -Engineering Dept Vehicle-Explorer(Hybrid back ordered) A Vehicles&Equip Oralneerina I4136 adds toes new On order — Ho45 Estr.acalion tools-Fire Deptn,Tz1 10� loam gm Balance evallabel for protheses gaySF Other Fire p7M ,A01 H Scot Air Os SF Omer Fire 17,7H - _T6 sY�e purchased In 2026 with addltlonel landing H2495 -Battery operated Fans SF Other Fire Gem 2,2m Balance avaiiabel fonpructeees I C:Waen\TYoginenlOrcpave.Town of Mairereneck.NYDeebapii242ttaCapr4 0W9et Reponahs • S h71 - ` I CAPIML PROJECT APPROPRIATWrll EoPENamMEA muri PROJECT c.giwwp. MMANCER z rot - Project Statue DESCRIPTION row o.r•^°�a woad etoq o""'wee`t° - Protect completed.Available fundan�fiansferred- .15 - to the Fire Dept N342B Firehouse Building krprowmente SF Town Building lmproH Fin an,. _ 354,444 - eon me. 'Project completed.Available funds to be transferred to H3429 FIRE HO LOWER LEVEL RENOVATION SF Town Budding Improve Fin tMe5H 0A412 Debt Service H B 3429 Eire Station HVAC SF Town olding improve Fire 10e.030 ld0w_ — nowt erer Sld nasdod Production begins in August 2024,for delivery Dec H3411 Replace the 2007 Fire.engine pumper SF Vehicles&Equip Fin awns maze omen 11671111 63311 2024 H3472 FIRE CHIEF VEHICLE-2022 SF Vehicles a Equip Fire 74004 to 45 arm Dutfiding Contract signed and protonstmcdon design In 1.13492 Fore Apparatus-Replace Fire Enr vie 437{Stoma Oda SF Vehicles IS E•um Fire IHILams 22,34s 01,3.7E 1467e4 rem progress.en- pn rei .ursenven a are 00530 Sanlladon Food Scrap vehicle _ SR V,hisleaa Equip — Ger.. o00g _ S18k -date gran HAMM Sanitation Vehicle-Refurbished SR VahicOse a Equip Garbage 104323 00 '340 11.305 ern- Purchase complete MGM20 Teed Garbage Truck SR Vehloles a Equip Garbage 363,000 �r ®, • slue Control '�MEM:CEMI mint MEIMI�g ‘41.o died tract a gned 7.7.22.Construction in progress sap. 115163 WAVERLY AVENUE BRIDGE IMP. A Roadway&Highway Highway 4,1L507 ese419 5706735 122546i orm Comptclileteon in Sept e t'24e M be reappropdMed.Waiting o H5163 HILLSIDE AVENUE BRIDGE IMP. A 0.oadwig a Highway Highway nett _ ?ass Doses end see HWaverly Bridge needs more funding Contract signed 8.10.23-Construction to aped in H5087 East Wady Stream Bridge A Roadway A Highway Highway M7.aoo, draxe_ e.w, March H5092 East Valley Stream BridgeStomi Ida Ddteges-Perneelem wet.A Roadway Highway Highway wet. eueee hoe, era. FEMA Funding Review in rraur000-90KOi Pmpcl colt Project on hold pending feedback on funding H3361 Media.Avo-Traffic Control Devices-Compote Streets B Roadway a Highway Highway 1.WWOW0 w, 514071 to7.754 are application for roundabout concept Irene signal replacement el Myrtle X Murray Ave Traffic Signal Replacement-2 Locations expected to start Feb 2024.Design of Rithbsll a H3351 IMyrlMurry;PalmnnlRiohbelll B Roadway&Highway Highway 77,130 t537e _ 74L801 roam Palmer Avenue planned in spring 2024 H5104 Roads,Sldewelks a Curbs DB Roedway&Highway Highway 1.211Mo 1.017.361 13 zero_ me Road paving has been completed lard-12.urnen is issued for TA-24.04.Construction award expected In March.Additional funding provided H5113 Nancy Lane Sto n Sewer Eatenaiin OR Roadway A Highway Highway MOH . wow wet in the 2(124 capital budget Closing on properly acquisitions in February.Bld H5145 WEAVER STREET-Sidewalk Extension DB Roadway a Highway Highway moms 224603 dille 1uxxe onw documents expected in March H5165 ARCHWAY-STONE MASONRY REPAIRS DB Roadway&Highway Highway Imam RIM 511,322 t 0533 Context signed.Construction expected in April H5173'Sidewalks-Maple Hill Drive 12023) DB Roadway I Highway Highway mem 340670 25119 nano own Proletl Complete.Additional funding needed H5173 Sidewalks and curb nepalreMemorial Park DB Roadway&Highway Highway 11,268 1020 20.E54 4474e win Project complete.Final billing to be received In Design phase-Had documents expected In Jenudy H51a3 Madison Ave Green Improvements DB Roadway&Highway Highway 1,zw.00n Neat 41,061 tom. owe 2024 H5135 Stoma Water Drainage Study 08 Storm Drainage Highway oe7,5o0 33.211 vmon . we In progress.Draft report on findings expected fro April Construction contract TA-23-12 on 217 TB agenda for H51316 Highway Garage Drainagelmprovamenta Dig Storm Drainage Highway trotd lass tn,Ms roe, award - On Hold-Additional funding opportunity from L1]}1- H5137 Catch basin filter DB Storm Drainage Highway ,ten . mane me pursued pmding review ocumente iron o p opment progress_ _ H5120 Highway Tree Garage Reconstruction DB Town Building Improve Highway 41 381.000 1ea anew_ ores expected in March 2024 Sid documents for replacement Parks Oept Building Haa+ Sign Shop-Storm Isaias DB Town Budding Improve Highway raster. 114,073 74ae 1,131,671 woo expected in February 2024 (_ f1s Geometer and ATS Ordered through Souroewatl 1124.Hid H51(..p 08 Generates.Highway DB Vehicles&Equip Highway _ wt. ern 155157 ore occummd in snap a,atlon for installation in O4 H51176 Dump Truck-Wheel OE Vehlhlss AEquip Highway 260c00 oaten lead srw On order H``�55 Repowar Hybrid Truck DO vehicles&Equip Highway *OM - aa.an Fleet monsoon Is working an placing orders HS�e Ruling Mower-elaotdo DB vehicles s Equip Highway 33x30- - v, do- Order placed in February 24 ``�A^^ Purchase complete.Balance will be reallocated In H530a 1 Ton Dump-Ford F450 with plow bB Vehicles a Equip Hlphway 15413 61,043 tee rang dew 2024. 2 G irserdINagmw\O,re0MS-Tom 39 Man aranatk.tmoeswdp\D4 2723 Camel Diked Rosen.. i Town Board February 21, 2024 Attachment A (Cont'd) • li k71 CAPITAL PROJECT - APPROPRIATIONS i EbPE31ella res n PROJECT c le�..00u pen., s eruraeai A rgs Project Stable DESCRIPTION nolo 0evewmw mom, aTmnareas .,mmeeeces iurchase complete.Balance vMerreakoceted In 165305 Salt Spreader DB Vehicles&Equip Highway elsao sew abler ream 2024. ruetallati on complete.Haling tank on order,NMI bill TOM for SO%of the cost and return the balance to H5142 Brine System DR Vehicles&Equip Highway 57,534 20.0m 'Highway H5172 Fleet Vehicles-2 electric can DB Vehicle3.a Equip Hlgheay 51,Nd 51,400 n- per, fiurehate Complete H5172 Highway Foreman Truck DB Vehicles&Equip Highway 47,5 65,513 11u rum On order 1-15172 Replace 200E Ford F250-Pick up with snow plow DB Vehicles&Equip Highway 3,133 - 510r1 ern On order Replace Ford FEW with utility body for Nansporting tools end H5172 materials end snow removal DB Vehicles it Equip Highway _ 11406s talc lanai are' ems e On order Replace a 2012 Ford F350 utility pick up used for signs and street - H5172 painting Truck body is damaged and leaking. Vehicles A Equip Highway 60,e00 - K12m mum um On order Project complete.Mike to advise on additional H51114 Overhead Lobe System-Vehicle Garage D Vehicles&Equip Highway 'sem t 0 4,u ' 1 - rtt purchase the tray be needed Helen Message BeardslLlght Tower-Highway O Vehieies&Equip Highway _ item 96,40 /53a cow ARPA funds--purchase to be completed 441420 Computer Software/Hardware Info Technology IT seems 131312 30015 elms Gem Equipment on marr H5157 PAGERS/COMMUNICATORS EQUIP-Police Other Polies 3.0 reel 30. me Ego ipment purchased.May need for future purchases_ H3177 Pollee Ballistic Equipment Other Police 13000 Sete ore. In progress 113177 Speed Complaint system Other Polies Mae rem JIM _ &ere Purchasercha complete.Addltional purohea needed to 1.13177 Police Equipmmll-Drone other Police ism0 loom pp spend out grant. 143177 Police-license plate reader Other Police team. . rem tem Not yet purchased 4131a5 Police Storage shed for large evidence Town Building Improve Police 1Zoce - luxe ma Not o t purchased H31T2 Polka Vehicles-Two Radio Patrol Cars — Vehicles&Equip Police lee.mu 14ne_ be rder-balance needed fee outfitting H3172 Police Vehicles-Three hybrid Radio Patrol Cars.2023 cars ordered Vehicles&Equip Police ter.pm WAN- se,0u a1m2 win On order Hills EOC-Trunk Rrdia equipment Other Public Safety ewe sash 1462 wen Purchased-remaining funds to be used for neat order muse Ise Rink-Security Camerae Info Technology Recreation a¢.0m NAM r360 tees Completed-Funds to be transferred - H7140 SHELDRARE IMPROVEMENTS Other Recreellon d 39.141. to tees ast Monroe camp repairs Construction cachet 1,2401 awarded 1I54.Completbn mpected by June.Needs an additional 577k per budget H7224 Ica Rink Office lmprevs-HVAC AdminlLobby A Recreation reediting Recreation 341500 s1,331 dam ga. _ tom amendment in 2024. Review of design consultants RI-P responses are in H7125 Pool Improvements A Recreation report Reueadon 331e,5o0 - 3.316300 war progress Complete-Additional landscape plantings planned in H7131 Memorial Park Playground A Recreation Facilities Recreation nloa 3e1,561 we_ sees rum spring 2024 Substantially complete Final ponehilut and H7131 Memorial Park Plantings on Hillside A Recleetien Fedthles _ Recreation en,tno 13700 Zpm ore installation of new irrigation in spring H7031 Recreation Facility Storage Shed A _Recreation Facilities _ R.uretien _ modifications Hold-Additional parking lotmodifications planned H7140 Sheldrake Improvements-Railings A Town Building improve Recreation u, memo arm 'No started -Post corit on flaw monitoring report in progress, 116150 Sanitary Sewer Irrgrrovelnenle SS Sanitary Sewer Sanitary Sewer 6,111,61a !ass _ a20ee14 wee closeout of EFC grant H1272 Town Administrator Vehicle ' A _ Vehicles a Equip Town Adminlettalue - moms 2023 purchase H6066 COMPREHENSIVE PLAN A Dole, Town SupeMsor UP..32 13e353 a, 32.7. arm In progress H732 RYE LAKE UV FACILITY SW Water System Water ',um et66,3>6 room rem First reimbursement reeiead from EFC.Project open. 'ngmeenng,legal.environmental are continuing on _44 Rye lake Filtration SW Water System Winer 2a.411,7011 lm ore n. 1 o� his project Hq5 Water Shaft 22 Chlorination SW Water System Water slue aA76 Project complete-waling for final billing H 2 Purchase Water Storage Tank 42 Rehabilitation SW wear System Water Haut mi.see sobs a In progress H Rya Lake lurhity Curtain - SW Water System Water ins ae,we rem arm Inprogrese Ht d Weaver St Pump Station&PRY Upgrades SW Water System Wriert00 -Kin d ern H1395 Country Lana Winer Main SW Water System Water eer.142 331,133 mr mew Project complete_Need final bill 3 CilhenittoemerSOneVeve-Tam nt Mamaroneck.hiiceehoPO4 2023 Cap.Budget Feporteh3 • 4115 hi • a CAPITAL PROJECT APPROPAMTIOIA I ESPENMRIRES a.. a a wekurwes 2322.3 PROJECT cwr rev+ s.ae.e _ e0o«r a marlms mateover al00ea a tenant a Project Status mem DESCRIPTON rum HIM Acorn Lane Water Mein SW Water System war UMW 1.19: aam - seer —In Coeelmelion-Caudnere with Bridge Replacement H1400 Waverly Bridge Water Main SW Wrier System Water Kew Kam cam CPd021-87 INMOIMMI IRIMMIAWI $35,704,030 CLOSED PROJECTS 111500 Sanitation Vehicle SR Vehicles&Pquir Garbage a Piochese complete _ H1E14 Town Center Painting r Town Building!moron Building I Grounds 1,000 eo o Project Complete H3120 Police vehicle mobile technology B Info Tachnde0y Police mom • eigoi- Project Closed Closed H4120 Ambulance Toughbook ReplacemAmbulance3ne Info Technology Ambulance , - sxnpol rec H4120 _Ambulance-New Patient Software SO Info Technology _ Ambulance eme sin - Project Closed Halm Faurteblets for sewer map use SS Intl/Technology Sewer !ore - ' t Closed Commpplete.Funding will tin retureed to debt aenAce in 148123 Sanitary Sewer Pump Station 3(Baldwin I Repair SS Sanitary Sealer Sanitary Sewer 11im matt sere a.e0 2024 Project Completed-Funding will bat Wandered to Ice X7224 Iva rink Improvements-Drainage A Town Building Improve Recretton 71.533 KM - ta,sa � Rink HVAC project in 2024 H722.4 lie Rink Improvements-Exterior Doom A _RacnrtioeFacilkies , Recreation KAMO 64, ro 410 use proectpel Cll Closed N 9531 Meadow mowing-HOmmocks A Other Conxrvaum e,00o t.oco . ed Complete,Funding anti be returned to Mint service tit H5144 Guardrails DB Roadway a Highway Hlghwey moo 33. semi coot 2024 Cancelled-Evaluation of conditions to be completed H5149 Colonial Ave Easement-Storm Drainage DB Storm Drainage Highway — - - _ . as part of Townvdde drainage study CP H51S& H575e Sr Center Building improvements-Waterproof Basement A Town Building titterers Building&Grountl. mom - Project complete n6756 Sr Center Building Improvements-Banquet Room A Town B0114i 10 Improve Community Svcos l to. ammo . Project complete ... i-I tins Iand .• Do, ®� � m_ u... Preject complete H3487 P gerreCmn ` f ati Equip SF Omer Fire u3 s0 Purchase complete 9271 Ice Rink Doh um tl icalion Wheal A Recreation Facilities Recreation 31E10 3,311 - asProject complete H1472 Engineering Dept-Electric Vehicle A Vehicles&Equip Engineering _ 2e,1e5 miss - mow Purchase complete H1402 i Info Technology Vehicle-Hybrid Escape B Vehicles&Equip IT 33.092 2LAie Purchase complete H3172 Police Vehides-Three hybrid Radio Patrol Cars B arming&Equip_ Pollee 1KaH 130003 - mew Purchase complete H3172 Police-Parking Enforcement-Electric Vehicle B Vehicles In Equip Police 7e,la5 XI, - see. Purchase complete H3472 Fire Chief Vehicle-2022 Sr Vehicles&Equip Flre e1350 61363 - Purchase complete H4172 Ambulance District Fly Car SPA Vehicles I Equip Ambulance Kau . - Purchase complete H5712 Senior Center-1 Hybrid-Escaappe A Vehicles&Equip Communey Svees uses2_ asses • omo am Purchase complete H5173 Sidewalks and curb repairs-0ImltrlHamer,Denle,RaveresOrslnk DB Read.,&Highway- Highway e20421 see., Preject Complete le Other Pollee a,res - Perches.cdmpmt. H3177 Personal same �d Purchase complete - 05177 HarmnalpratlSieeaquipmenllPPEl and Disturbance Control EqS B Other H Police 34000 cued Protect Complete H517a Harman Rdes Sidewalk A Roadway n Highway Highway z12,050 rican. _ Iq Het97 Richbelt Culvert A Recreation ass RHprewa mese oral . care g jeMomplete H5107 Fenimore Road Culvert DB Oranage Highway 31,150 ins - sa -Project Complete Project Complete — H70101 Fields for - SW ter System Wawa sorb aerme p . • m„a ProjecteamplRe Ht368 202 Water lufrmleocdnrier Vault X2 Water _ _ am.000 . enee Prvjeot complete H1373 c ste000ater Purer Paving n SW Water System Watermew Project eomplele H1073 yePurchaselateBoaster Pump Station SW_ Water System Winer Am 32.40 - ryes X11��4 Rye lake n9 VauN MS 5W Water System Water 2i 4i1uo 15t3u_ 'Project- complete H1�5 Water 5lerege Tank HI Rehab 5W Wrier sentam Weer meat 31e,21 e.e. 'Completed HVI3 Weaver St Pump Station&PRVUpgrades _SW Water System weer 113.100 vela � 'Completed H1779 Water In/resticcture Paving SW Water System Water team0 n.m oc s Project completed H Blevoort Lane Water Main SW Water System Water 1fails m Project completed H}��5 Purchase W t Storage Tank Remediafion SW Water System Wrier _ 3a.ro Project peted H TTL87 Purchase Booster St-Upgrade-Phase 2 SW Water System Water esa+ Belot d131a) as. ProjectClosed.Refund due from WJWW H 2 Lakeside Drive Water Main SW Welel System Water m. 2at,eti - .e Project completed _ H1393 WJWW Garage Repair SW Warer System Water isms maw tte,Hs our Project Closed.Refund due from WJWW 0 nhcranitteemenlcunwme-Tow ofMemumeck 14Yiyesdop,04 loon CaAN Dane.nee,,lea Town Board February 21, 2024 Attachment A (Cont'd) • ( hit I } i CAPITAL PROJECT APPRDpelATbos t 5 agEHdTUp591 new. PROJECT cwo�rewa•, IIIHNEE' rsr aanrra®lrnva a Project Status DESCRIPTOR n.r.n.e. nwa. 6rere as rew.u.ncn _ H/40 Brookside Water Main SW water System Water - his. 4,iii ea Project Closed.Refund due from W clime bee t Hilt, Justice Court Equipment —A Other Justice Court W. fume - Purchase complete.TX*Wen.. gran H5092 East Valley Stream Beidge-Storm Ida Demagesanargency A Roadway 6 Highway Highway cot Aar - -Cloud H5392 :Bast Garage Foreman Jeep DB Vehicles 6 Equip Highway _ 1TEMa 14. Closed H5392 Highway Damaged Vehicle& OF Vehicles 6 Equip Highway 5AM o--Completed H5192 Fenimore Rd Curbs DB Roadway 6 Highway Highway 1szeoa Completed Ha592 Gardens Lake-Dredging-Storm Ida debris A Other 'conservation alms - Completed H99g2 PHor Years FEMA Funds-Allocated to new project Numbers 1a alms torrpieted Closed Projects 6,456,528 5,202,364 250,450_ 3,776 row Projects 70,862,024 26,224,977 9,689,302 36,707,744 - - • • Cs tQ is A • O_ at E. 5 CighenlTytymwr>aeeDavr-Town el Mmaranna.NriOesnayw 2023 copal Bosons Rerotelea Town Board February 21, 2024 Attachment B 2023 OPERATING BUDGET AMENDMENTS-February 21, 2023 PART TOWN FUND Amount 1 Revenue B3120-1529 Special Duty Revenue Increase $ 306,079 Revenue 63620-2555 Building Permits Increase 140,702 Revenue B9999-1162 Sales Tax Increase 286,805 Expense B9000-9042 Workers Comp-Police Increase 220,000 Expense 63120-1015 Overtime- Police Increase 147,516 Expense B1900-1931 Judgements/Claims Increase 398,107 Expense 69000-9030 Fica/Medicare Decrease (32,037) 2 Expense DB5110-4275 Organic Waste Increase 33,677 Expense DB5130-4004 Gasoline Decrease (46,712) Expense DB5130-4006 Diesel Decrease (42,597) Expense DB5130-4237 Auto Parts Increase 39,680 Expense DB5130-4243 Vehicle Repairs-Oustide Svces Increase 40,862 Expense DB5110-1021 Salaries- Part time Decrease (9,559) Cir Expense DB5110-4010 Supplies-Operational Decrease (9,836) Expense DB511O 2102 Equipment Miscellaneous Decrease (4,365) Expense DB5140-4243 Parks-Outside Svces Decrease (1,150) 3 Expense SF3410-1010 Salaries Decrease (16,866.00) Expense SF3410-1015 Overtime Increase 41,294.00 Expense SF3410-9086 Service Awards Decrease (38,559.00) Expense SF3410-4029 Vehicle Repairs Increase 5,986.00 Expense SF3410-4033 Equipment Repairs Increase 8,145.00 Page 17 of 64 Town Board February 21, 2024 Attachment C 2024 CAPITAL BUDGET AMENDMENTS CAPITAL F FUND (FUND H): Amount 1 Revenue H1401-5710 Bond Proceeds- Brookside PI Water Increase 202,000.00 Expense H1401-0400 Brookside Place Water Main Increase 200,000.00 Expense H1401-4022 Bond Costs- Brookside PI Water Increase 2,000.00 2 Expense H7224-0400 Ice Rink HVAC Project Increase 77,863.00 Expense H7224-0400 Ice Rink Drainage Project Decrease (15,636.20) Revenue H7224-5031 Transfer from A(H7224) Increase 62,226.80 3 Expense H1614-0400 Town Center-Elevator Increase 5,172.17 Revenue H1614-5031 Transfer from A Increase 5,172.17 4 Expense H8119-0400 Sewer Dept tablets Decrease (3,721.54) Expense H8119-9906 Transfer to Sewer District Increase 3,721.54 5 Expense H8123-0400 Sewer Dept tablets Decrease (8,079.09) Expense H8123-9980 Transfer to Debt Service Increase 8,079.09 6 Expense H3429-0400 Firehouse Renovations Decrease (51,966.17) Expense H3429-9907 Transfer to Fire Dept Increase 8,554.26 Expense H3429-9980 Transfer to Debt Service Increase 43,411.91 7 Expense H5146-0400 Guardrails Decrease (16,683.88) ILExpense H5146-9980 Transfer to Debt Service Increase 16,683.88 A 8 Expense H5648-0400 Myrtle Blve Parking Deck Decrease (166,195.00) Expense H5648-9902 Transfer to B Increase 166,195.00 9 Expense H4159-0400 LVAC HVAC Decrease (8,424.60) Expense H4159-9909 Transfer to SM Increase 8,424.60 10 Expense H7294-9499 Ice Rink Security system Decrease (7,949.95) Expense H7294-9901 Transfer to A Increase 7,949.95 11 Expense H4196-0400 Mems Furniture Decrease (1,284.99) Expense H4196-9909 Transfer to SM Increase 1,284.99 I Page 20 of 64 Town Board February 21, 2024 Attachment C (Cont'd) 2024 CAPITAL BUDGET AMENDMENTS GENERAL FUND(FUND A) 2 Expense A9900-9950 Transfer to A(H7224) Increase 62,226.80 Slaw Expense A1900-4050 Contingency Decrease (62,226.80) 3 Expense A9900-9950 Transfer to A(H1614) Increase 5,172.17 Expense A1900-4050 Contingency Decrease (5,172.17) 10 Revenue A9999-5040 Transfer from H (H7294) Increase 7,949.95 Revenue A9999-5995 Appropriated Fund Balance Decrease (7,949.95) SEWER DISTRICT(FUND SS) 4 Revenue 559900-5040 Transfer from H (H8119) Increase 3,221.54 Revenue SS9999-5995 Appropriated Fund Balance Decrease (3,721.54) DEBT SERVICE(FUND V) 5 Revenue V9900-5040 Transfer from H (H8123) Increase 8,079.09 Revenue V9999-5995 Appropriated Fund Balance Decrease (8,079.09) 6 Revenue V9900-5040 Transfer from H (H3429) Increase 43,411.91 Revenue V9999-5995 Appropriated Fund Balance Decrease (43,411.91) 7 Revenue V9900-5040 Transfer from H (H5146) Increase 16,683.88 Revenue V9999-5995 Appropriated Fund Balance Decrease (16,683.88) PART TOWN FUND(FUND B) 8 Revenue B9900-5040 Transfer from H (H5146) Increase 166,195.00 Revenue B9999-5995 Appropriated Fund Balance Decrease (166,195.00) AMBULANCE DISTRICT(FUND SM) 9 Revenue SM9900-5040 Transfer from H (H4159) Increase 8,424.60 Revenue SM9999-5995 Appropriated Fund Balance Decrease (8,424.60) 11 Revenue SM9900-5040 Transfer from H (H4159) Increase 1,284.99 Revenue SM9999-5995 Appropriated Fund Balance Decrease (1,284.99) FIRE DISTRICT( FUND SF) 6 Revenue SF9900-5040 Transfer from H (H3429) Increase 8,554.26 Revenue SF9999-5995 Appropriated Fund Balance Decrease (8,554.26) le Page 21 of 64 Town Board February 21, 2024 Attachment D 2023 CAPITAL BUDGET AMENDMENTS-FEBRUARY 21,2024 lir CAPITAL FUND (FUND H): Amount 1 Expense H1365-0400 Shaft 22 Chlorination Increase 1,488.09 Revenue H1365-5038 Tx from Water-Shaft 22 ChI Increase 1,488.09 2 Expense H1392-0400 Lakeside Drive Water Main Increase 1,671.86 I Revenue H1392-5038 Tx from Water-Lakeside Dr Increase 1,671.86 3 Expense H1395-0400 Country Lane Transite Increase 78,841.68 Revenue H1395-5038 Tx from Water Increase 78,841.68 4 Expense H5104-0400 Roads, Curbs Increase 9,959.06 Revenue H5104-3502 CHIPS Revenue Increase 9,959.06 Expense H5104-0400 Roads, Curbs Increase 5,130.64 Revenue H5104-2770 Con Ed paving reimbursement Increase 5,130.64 5 Expense H4172-0400 Paramedic Vehicle Increase 969.42 Revenue H4172-5039 Transfer from Ambulance Increase 969.42 6 Expense H1384-0400 Brevoort Lane Increase 10,090.51 Expense H1384-9904 Transfer to SW Increase 10,090.51 7 Expense H1385-0400 Purchase Water Storage Slope Increase 15,505.96 Expense H1385-9904 Transfer to SW Increase 15,505.96 • Town Board February 21, 2024 Attachment D (Cont'd) 2023 CAPITAL BUDGET AMENDMENTS-FEBRUARY 21, 2024 WATER FUND (FUND SW) Amount 1-3 Expense SW9900 9950 Transfer to Capital (H1365) Increase 1,488.09 Expense SW99009950 Transfer toCapital (H1392) Increase 1,671.86 Expense SW99009950 Transfer to Capital (H1395) Increase 78,841.68 Expense SW8340-4050 Contingency Decrease (38,906.00) Expense SW8340-4059 Liability Insurance Decrease (3,206.26) Revenue SW1315-2401 Interest income Increase 14,136.09 Revenue SW8340-2773 Water revenues Increase 25,753.28 6 Revenue SW9900-5040 Transfer from H(H1384) Increase 10,090.51 Revenue SW9900-5995 Appropriated Fund Balance Decrease 10,090.51 7 Revenue SW9900-5040 Transfer from H(H1385) Increase 15,505.96 Revenue SW9900-5995 Appropriated Fund Balance Decrease 15,505.96 AMBULANCE FUNDS (FUND SM) 5 Expense SM4189-4059 Liability Insurance Decrease 969.42 Expense SM9900-9950 Transfer to Capital (H4172) Increase 969.42 Town Board February 21, 2024 Attachment E Jaine and Meredith, As I do every now and then, I looked at the Agenda for the Town Board's next work session, and at one of its attachments,the one designed, I think,to regulate the use of leaf blowers, being Article II of Chapter 141 of the Town Code. The title of that section is "Restriction on Outdoor Power Tools and Leaf Blowers". Yet the definitions in Section 141-11, and the Purposes in Section 141-10, only relate to leaf blowers; there is not even a definition of"Outdoor Power Tools". Section 141-12 A. in its title, uses the word "Illegal", which does not match the word "unlawful" in the text of that section (and other sections of Article II). I suggest changing "Illegal"to "Unlawful" in that title. Section 141-12 B. provides that the period during which the use of leaf blowers is unlawful runs from June 1 "through and including" September 30th. Yet, Section 141-12 A.,which lists dates on which leaf blowers (as well as "...any power tool [and] any equipment powered by an internal combustion engine...") may not be used, expressly includes New Year's Day, Dr. Martin Luther King,Jr. Day, President's Day[shouldn't that be Presidents' Day?], Memorial Day, Columbus Day,Veterans Day,Thanksgiving Day and Christmas Day, none of which,so far as I know,fall between June 1st and September 30th. Why? Section 141-12 A. is not limited to leaf blowers, since it specifically states that "It shall be unlawful for any person...to operate any power tool, any equipment powered by an internal combustion engine or any leaf blower..." on those days, and outside of the specified hours, not just "any leaf blower". Thus,the text also prohibits the use of any drill (corded or battery- powered) and "any [other] power tool on all of those days. Moreover, despite the title of Article II (and Section 141-9),which refer only to"Outdoor Power Tools",the text of Section 141-12 A is not limited to "outdoor" power tools, so that, as written, it is "unlawful for any person...to operate any power tool" [emphasis added] anywhere, indoors or outdoors, in the Unincorporated Area on those days, or to do so before or after the specified hours on any day of the year. Is that what the Town Board actually wants to provide? Section 141-14 A. provides that a "person shall be guilty of an offense if such person operates any power tool or any equipment powered by an internal combustion engine in violation of any provision of this title." [emphasis added.] That section clearly is not limited to leaf blowers--it doesn't even mention leaf blowers. Section 141-13 permits only"the Supervisor, in such official's sole and unfettered discretion," to suspend "Title II" [perhaps it is supposed to refer to Article II?] in "...the case of a severe weather or non-weather-related event.... So, every time it snows,for example,the Supervisor, but only the Supervisor, may suspend what I assume was meant to be Article II. Section 141-13, however, does not permit the suspension of only a portion of Article II, so that,for example, if y the Supervisor acts pursuant to Section 141-13 and suspends Article II to permit people to use Town Board February 21, 2024 Attachment E (Cont'd) snow blowers, people may also use leaf blowers, even gasoline-powered leaf blowers (see Section 141-12 C.), while Article II remains suspended. Perhaps the proposed law should permit the use of snow blowers from October 1 through April 30, the period during which it sometimes snows,so that the Supervisor does not have to suspend Article II every time it snows? Despite Section 141-12 B., shouldn't it be OK to operate snow blowers on any day when there is snow on the ground, even on Veterans Day, Thanksgiving Day and Christmas Day? Has the Supervisor ever suspended Article II, despite the fact that Section 141-12 A. is being violated all the time, such as on last Saturday morning, when it snowed and people used snow blowers, whether electric or gasoline-powered,to clear their driveways, steps, paths and sidewalks? Is any of this what the Town Board really wants the Town Code to provide? Whereas I strongly support banning the use of gasoline-powered leaf blowers from June 1st through September 30th, since the Town Board is apparently seeking to amend Article II of Chapter 141 of the Code, why not fix it at the same time? Just my thoughts. Ralph Town Board February 21, 2024 Attachment F Town of Mamaroneck illy From: Tracy Yogman -Town Comptroller Re: Fire Claims Date: February 21, 2024 The following Town of Mamaroneck Fire Department claims have been certified by Chief Thomas Broderick and submitted to the Comptroller's Office for payment: VENDOR DESCRIPTION Amount Amazon.Com Shape strut connector,aluminium angle, Dewalt Max battery $ 733.22 Amazon.Com Keyboard, 3 hole punch,acrylic sheet,plexiglass $ 102.98 Champion Elevator Maintenance for month of February 2024 222.42 Con Edison Fire HQ gas service 12/28/23-01/29/24 2,668.74 Cummins Sales&Service Emergency generator repair 1,466.48 FireCompanies.Com Platinum Package-hosting&maintenance 2/1/24 209.97 Galls, LLC Shirts 89.55 Grainger Floor drain,drain strainer 400.72 Inter-State Diagnostic Physical examination for A. Leddy, K. Mueller 560.00 KRB Inc Drywall screws, hooks,screws,spray paint&Misc 75.60 Sound Shore Pest Control Exterminating services 1/24/24 70.00 UniFirst Corporation Cleaning Supplies 2/2,2/9/24 434.19 Village Pizza&Pasta Food for New Member Drill 2/7/24 79.80 416 W3WW 205 Weaver ST charges 12/26/23-1/25/24 132.39 W3WW 6"Metered Fire Service 12/26/23-1/25/24 37.00 Total $ 7,283.06 414. Page 40 of 64 Town Board February 21, 2024 Attachment G South East 740 WEST BOSTON POST ROAD,SUITE 318•MAMARONECK, NEW YORK•10543-3357 TEL:(914)698-5232 FAX:(914)698-7125 Consortium www.secrec.org ‘4v South East Consortium for Special Services,Inc.(SEC) r "J• - Inter-Agency Agreement for 2024—Town of Mamaroneck This agreement made by and between the SEC,a not-for-profit corporation of the state of New York; City of Rye,a municipal corporation of the state of New York;Town of Harrison/Village of Harrison,a municipal corporation of the state of New York;Town of Mamaroneck municipal corporation of the state of New York;Town of Pelham,a municipal corporation of the state of New York;Town of Eastchester,a municipal corporation of the state of New York;Village of Rye Brook,a municipal corporation of the state of New York;Village of Scarsdale,a municipal corporation of the state of New York;Village of Port Chester,a municipal corporation of the state of New York;and the Village of Mamaroneck,a municipal corporation of the state of New York shall enable said component municipalities the opportunity to provide collective programs of special recreation services and respite opportunities for residents with Intellectual and/or Developmental Disabilities(I/DD)through participation in SEC as appropriate and available. Now,therefore,the parties hereto agree as follows: FIRST: The parties shall jointly operate a special recreation program for residents with Intellectual and/or Developmental Disabilities(I/DD) residing or domiciled within the corporate limits of their respective municipalities to the best of its capabilities and available resources. SECOND: The program shall be funded through each municipality in accordance with a schedule attachment hereto and main part hereto establishing respective shares which shall be in addition to any third-party sources of funding.Said local share shall be paid to SEC at the municipalities'earliest convenience in the current calendar year unless otherwise mutually agreed upon. THIRD: The substantive program policy shall be the joint responsibility of all the parties,but shall be carried out administratively by the SEC in the same manner as any other program(s)for which said council would otherwise individually be responsible.Administrative services include,but not limited to accounting, payroll, legal, personal,insurance and risk management. In addition,the SEC on the behalf of the program,may apply and receive grants and other third party sources of revenue and may further enter into agreements on behalf of the program which other governmental agencies and not- for-profit organizations providing partial or full support of any program or activity to be provided hereunder. FOURTH: The Board of Directors,consisting,in part,of a designee from each component municipality shall have policy-making power for the program,and which shall further have the power to adopt rules, regulations,and procedures for the governing of the program affairs in a manner consistent herewith. FIFTH: The SEC shall procure and maintain liability insurance at its own cost and expense relating to all activities sponsored by and performed by the program which insurance shall protect the interest of the parties hereto as named insured's. Said insurance limit and amounts will be determined by resolution by the Board of Directors. SIXTH: The Chief Fiscal Officer of the SEC shall be the Treasurer. Proudly Serving Town and Village of Mamaroneck•Town of Pelham•Village of Rye Brook•Village of Port Chester•Village of Larchmont•City of Rye Town and Village of Scarsdale•Town of Eastchester•Village of Bronxville•Village of Tuckahoe•Town and Village of Harrison Town Board February 21, 2024 Attachment G (Cont'd) SEVENTH: Programs shall be held through the component municipalities, utilizing existing and available municipal/community/commercial facilities and resources. EIGHTH: The SEC shall provide special recreation programs and respite opportunities for component municipalities and will accommodate participants from outside the consortium area in accordance with agency guidelines currently enforced and in place. NINTH: The agreement shall be in effective for the calendar year 2024 and upon further agreement of the parties,may be amended and/or extended from year to year thereafter. TENTH: The SEC shall deliver to each component municipality a current Certificate of Insurance verifying the existence of such insurance and naming said component municipality as Additional Insured. The SEC shall hold harmless,indemnify,and defend the Town of Mamaroneck,its employees,officials, and agents from any and all claims,suits and actions arising out of the activities of the special recreation and respite programs provided by the SEC.The SEC shall provide the Town of Mamaroneck a copy of the Certificate of Insurance naming the Town of Mamaroneck as an Additional Insured. In witness where of the parties here to have executed this agreement as the day in the year above written. South East Consortium for Special Services,Inc. By: Date: o .i 0o-- 1' L( Jennif."Spenner-Kind, Executive Director Town of Mamaroneck By: ' C� 57 Print name and title. Date: d •o� -a Signature Town Board February 21, 2024 Attachment G (Cont'd) South East Consortium for Special Services,Inc.Number of Residents Served/Program Hours for 2023 *152 programs were conducted in 2023 delivering 31,964 programs hours to members of the Consortium area. Municipality Contribution Residents Program Transportation Total Cost Per Served Hours Hours Hours Hour Village of Port Chester $21,829 16 1,213,75 178 1,391.75 $15.68 Village of Rye Brook $7,381 14 971 28 999 $7.40 Town/Village of Harrison $21,355 39 2,883 110 2,993 $7.14 City of Rye $13,972 22 2,295 332 2,627 $5.32 Town of Pelham $12,090 25 2,376 158 2,534 $4.77 Village of Mamaroneck(Rye $6,419 11 1,488.50 31.50 1,520 $4.19 Neck only) Village of Scarsdale $16,334 42 3,971 280 4,251 $3.84 Town of Mamaroneck/Village of $25,415 76 6830.75 287 7,117.75 $3.57 Larchmont/Village of Mamaroneck Town of Eastchester $28,686 88 8,357 172 8,529 $3.35 1 Town Board February 21, 2024 Attachment G (Cont'd) — fikN. NYSIF New York State Insurance Fund PO Box 66699,Albany,NY 12206 1 nysif.com CERTIFICATE OF WORKERS' COMPENSATION INSURANCE 0 . {.C1 CAAAAA 133076622 ;T SOUTH EAST CONSORTIUM FOR }:::+;• {r SPECIAL SERVICES INC Elf •IH��f 740 WEST BOSTON POST ROAD SCAN TO VALIDATE MAMARONECK NY 10543 AND SUBSCRIBE POLICYHOLDER CERTIFICATE HOLDER SOUTH EAST CONSORTIUM FOR TOWN OF MAMARONECK SPECIAL SERVICES INC 740 W.BOSTON POST RD 740 WEST BOSTON POST ROAD MAMARONECK NY 10543 MAMARONECK NY 10543 POLICY NUMBER CERTIFICATE NUMBER POLICY PERIOD DATE W 785 498-7 472136 06/01/2023 TO 06/01/2024 7/5/2023 THIS IS TO CERTIFY THAT THE POLICYHOLDER NAMED ABOVE IS INSURED WITH THE NEW YORK STATE INSURANCE FUND UNDER POLICY NO. 785 498-7, COVERING THE ENTIRE OBLIGATION OF THIS POLICYHOLDER FOR WORKERS' COMPENSATION UNDER THE NEW YORK WORKERS' COMPENSATION LAW WITH RESPECT TO ALL OPERATIONS IN THE STATE OF NEW YORK, EXCEPT AS INDICATED BELOW, AND, WITH RESPECT TO OPERATIONS OUTSIDE OF NEW YORK, TO THE POLICYHOLDER'S REGULAR NEW YORK STATE EMPLOYEES ONLY. IF YOU WISH TO RECEIVE NOTIFICATIONS REGARDING SAID POLICY,INCLUDING ANY NOTIFICATION OF CANCELLATIONS, OR TO VALIDATE THIS CERTIFICATE,VISIT OUR WEBSITE AT HTTPS:I/WWW.NYSIF.COM/CERT/CERTVAL.ASP.THE NEW YORK STATE INSURANCE FUND IS NOT LIABLE IN THE EVENT OF FAILURE TO GIVE SUCH NOTIFICATIONS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS NOR INSURANCE COVERAGE UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICY. 4 NEW YORK STAT SUR NCE FUND 4 ki, DIRECTOR,INSURANCE FUND UNDERWRITING VALIDATION NUMBER:269481255 U-26.3 I Town Board February 21, 2024 Attachment G (Cont'd) er_ Ncw workers' CERTIFICATE OF INSURANCE COVERAGE suCompensation Board NYS DISABILITY AND PAID FAMILY LEAVE BENEFITS LAW PART 1.To be completed by NYS disability and Paid Family Leave benefits carrier or licensed insurance agent of that carrier 1 a.Legal Name&Address of Insured(use street address only) lb.Business Telephone Number of Insured WCSC SOUTHEAST CONSORTIUM FOR SPECIAL SERVICES INC DBA SOUTHEAST CONSORTIUM 914-698-5232 740 WEST BOSTON POST ROAD SUITE 318 MAMARONECK,NY 10543 1c.Federal Employer Identification Number of Insured or Social Security Number Work Location of Insured(Only required if coverage is specifically limited to 133076622 certain locations in New York State,i.e.,Wrap-Up Policy) 2.Name and Address of Entity Requesting Proof of Coverage 3a.Name of Insurance Carrier (Entity Being Listed as the Certificate Holder) ShelterPoint Life Insurance Company Town of Mamaroneck 3b.Policy Number of Entity Listed in Box"la" 740 West Boston Post Road DBL270987 Mamaroneck, NY 10543 3c.Policy effective period 01/01/2024 to 12/31/2024 4. Policy provides the following benefits: © A.Both disability and paid family leave benefits. 0 B.Disability benefits only. ❑ C.Paid family leave benefits only. 5. Policy covers: A.All of the employer's employees eligible under the NYS Disability and Paid Family Leave Benefits Law. El B.Only the following class or classes of employer's employees: Under penalty of perjury,I certify that I am an authorized representative or licensed agent of the insurance carrier referenced above and that the named insured has NYS Disability and/or Paid Family Leave Benefits insurance coverage as described above. ol- Date Signed 2/8/2024 By G� /id (Signature of insurance carrier's authorized representative or NYS Licensed Insurance Agent of that insurance carrier) Telephone Number 516-829-8100 Name and Title Richard White, Chief Executive Officer IMPORTANT: If Boxes 4A and 5A are checked,and this form is signed by the insurance carrier's authorized representative or NYS Licensed Insurance Agent of that carrier,this certificate is COMPLETE.Mail it directly to the certificate holder. If Box 4B,4C or 5B is checked,this certificate is NOT COMPLETE for purposes of Section 220,Subd.8 of the NYS Disability and Paid Family Leave Benefits Law.It must be emailed to PAU@wcb.ny.gov or it can be mailed for completion to the Workers'Compensation Board,Plans Acceptance Unit,PO Box 5200,Binghamton,NY 13902-5200. PART 2.To be completed by the NYS Workers'Compensation Board(Only if Box 4B,4C or 5B have been checked) State of New York Workers' Compensation Board According to information maintained by the NYS Workers'Compensation Board,the above-named employer has complied with the NYS Disability and Paid Family Leave Benefits Law(Article 9 of the Workers'Compensation Law)with respect to all of their employees. Date Signed By (Signature of Authorized NYS Workers'Compensation Board Employee) Telephone Number Name and Title Please Note:Only Insurance carriers licensed to write NYS disability and paid family leave benefits insurance policies and NYS licensed insurance agents of those insurance carriers are authorized to issue Form DB-120.1.Insurance brokers are NOT authorized to issue this form. DB-120.1 (12-21) I I iiiiiiiuiiiiiiiiiiiiii1uiiuiiuiiiiillllll Town Board February 21, 2024 Attachment G (Cont'd) DATE(MMIDDIYYYY) A�0$ CERTIFICATE OF LIABILITY INSURANCE 7/5M/DO3 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATER ALTER THE THIS CERTIFICATE FOFd INSURANCE DOES NOTNEGATIVELY CONST CONSTITUTE A CONT EXTEND TRACT BETWEEN COVERAGE THE ISSUINGFORDED BY INSURER(S),T HE POLICIES BELOW. AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: Lamb Insurance Services PHONE FAX Not;888 389-8061 IAIc.No.Extl:212-375-3000 1385 Hwy 35 PMB 170 E-MAIL Middletown NJ 07748 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# License#:PC-1013055 INSURERA:Philadelphia Indemnity IDSuran 18058 INSURED SOtJTEAS-02 INSURER B:AXIS Insurance Company 37273 South East Consortium For Special Services Inc INSURER C 740 W BOSTON POST RD STE 301 MAMARONECK NY 10543 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:195683831 REVISION NUMBER: THIS IS TO CERTIFY IREQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT E O R THE L OF WIHR PECT TOWHICH THIICY S INDCATED. NOTWITHSTANDING ANY CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE INS° WVD POLICY NUMBER JMMIDDIYYYYI IMMIDD/YYYY) A X COMMERCIAL GENERAL LIABILITY Y PHPK2575388 6/20/2023 6/20/2024 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED 1,000,000 CLAIMS-MADE I X I OCCUR PREMISES(Ea occurrence) $ MED EXP(Any one person) $20,000 PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $3,000,000 GENII AGGREGATE LIMIT APPLIES PER: X POLICY I JECT PO- I I LOC PRODUCTS-COMP/OPAGG $3,000,000 $ OTHER: _ - COMBINED SINGLE LIMIT $1,000,000 A AUTOMOBILE LIABILITY PHPK2575388 6/20/2023 6/20/2024 (Ea accident) X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOIREDS ONLY AUTOS X NON-OWNED PROPERTY DAMAGE $ XH (per accident) _AUTOS ONLY _AUTOS ONLY $ A X UMBRELLA LIAB X OCCUR PHUB872243 6/20/2023 6/20/2024 EACH OCCURRENCE $1,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $1,000,000 DED X RETENTION$1rt,nnn pER OTH- $ WORKERS COMPENSATION STATUTE I I ER AND EMPLOYERS'LIABILITY Y/N E.L.EACH ACCIDENT $ ANYPROPRIETOWPARTNER/EXECUTIVE L NIA OFFICERIMEMBEREXCLUDED7 E.L.DISEASE-EA EMPLOYEE $ (Mandatory In NH) If yes,describe under E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS below PHPK2575388 6/20/2023 6/20/2024 Limits $IM/$3M A Professional PHPK2575388 6/20/2023 6/20/2024 Limits $1M/$1M A Sexual Abuse!Molestation 6/20/2023 6/20/2024 Limits $1 M/$1 M B Directors 8 Officers Liability P00100120272101 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Town of Mamaroneck is included as additional insured on the commercial general liability policy for work performed by the named insured where required by written contract executed prior to loss. • IIK CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Town of Mamaroneck 740 West Boston Post Road AUTHORIZED REPRESENTATIVE Mamaroneck NY 10543 i/t. ' 1 � ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Town Board February 21, 2024 Attachment H JOSEPH PAJONAS STUDIO , LLC 6 Oak Street West Greenwich,CT 06830 203-321-5611 www.jpsla.com Ms.Jaine Elking Eney Town Supervisor Town of Mamaroneck 740 West Boston Post Road Mamaroneck, NY 10543 February 20,2024 Subject: Proposal/ Letter Agreement by and between Joseph Pajonas Studio,LLC(Hereinafter"JPS")and the Town of Mamaroneck(Hereinafter"Client")for the design and development of new site work,site feature(s)and landscaping for a memorial at Memorial Park,Town of Mamaroneck,County of Westchester and State of New York. Dear Ms.Jaine Elkind Eney, First, meeting with you,as well as your team contributing to this project, has been a pleasure! Thank you kindly for considering us a professional contributor for this memorial project. We look forward to working alongside the existing Girl Scouts memorial to pay tribute to those who have been, and will be,taken from this world with a physical connection to tragic events of September 11m Scope of work: JPS is to design,develop and ultimately oversee the execution of a master landscape site plan (hereinafter referred to as The PLAN)for the Client. The PLAN will include the Pre-Design Phase,Site Analysis Phase and Schematic Design Phase. As discussed,all elements will be reviewed for how they sit and are finished within the landscape. The PLAN will organize the whole picture, if you will,but will focus on(but will not be limited to): A complete master plan for this concept. Whether it's a simple granite block,a matching plaque, or some other complimentary memorial, we feel the master plan should tackle not only the experience of the 100 people who attend the annual memorial event,but also people from the community and surrounding areas. A big way for the latter to be successful,as in having people interact and experience this space beyond just the 1 evet a year, will be to attract,and draw, the community into this space. We feel this part of the program is of paramount importance to the overall design. After the PLAN is created,JPS would help organize and observe the implementation of the scope or work as outlined, and detailed,within this letter agreement. What we refer to as"The Rest"below. All proposed work shall comply with all rules and regulations as established by Town of Mamaroneck. The Client may also need to engage a professional land surveyor as well as a professional engineer to join the team—depending on the requirements from the reviewing bodies at the Town of Mamaroneck. A drainage mitigation plan may need to be executed. JPS can recommend,and/or work alongside,a professional engineer to help resolve this. "The Plan": Pre-Design and Site Analysis: JPS will anticipate working with the country's orthoimagery,along with some field measurements for this project to create an existing conditions basemap. Should the Town be receptive to executing a more detailed survey by a professional surveyor for the property-or should the Town already have one—this information only helps the process. JPS can work with the Client and any other design professionals/agencies to obtain all necessary information to create a basemap. Information should be provided in CAD format where possible(saves times). Further analysis and review through team meetings and site visits for photo documentation and field measurements will be executed by JPS. (We can get started on this right away) Schematic Design: Create concepts and a schematic design,or multiple schematic designs/options,that we continue to refer to as The PLAN and present a rendered scaled drawing created in AutoCAD format. We can meet to discuss and make revisions as needed,and as reasonable,until there is an agreement on the PLAN. JPS will be available to meet as appropriate throughout the process. Town Board February 21, 2024 Attachment H (Cont'd) "The Rest": Design Development,Contract Docs,Contract Administration and Post-Contract: After there is an agreement to The PLAN,the remaining phases of this agreement would be Design Development, Contract Documents, Negotiations,Contract Administration and Post Contract phases and can be executed by JPS with the Client and all appropriate vendors/contractors/owner's representatives,etc. A list of examples of work(not an all-inclusive list)at this stage is as follows: Custom design work,detailing, budgeting,estimating&construction administration, permitting, scheduling,agency plans, letters&exhibits,client and contractor meetings,site visits, nursery visits, drafting,administration work,detailed planting designs/lists,outdoor lighting designs&details,gate designs, railing designs,fence designs,outdoor kitchen details, paving details/patterns,aprons,water features and wall details,etc. Schedule: Base map/existing conditions work shall commence immediately. JPS always highly recommends that a survey be updated for the property if possible—but not imperative. JPS will work to create The Plan(s)including a quick base map,sketches,concepts,and within schematics 2-3 weeks for a signed agreement. The Plan will be developed well enough to shape and organize us for the next phases of project development,"The Rest"will be discussed after"the Plan"is agreed to b/n the client and JPS. JPS understands the build deadline to be for a ceremony on,or near, September 11th, 2024. Fees: • Compensation for The PLAN as described within the Scope of Work, Pre Design, Site Analysis and Schematic Design phases mentioned above: Professional hourly rate to be$95/hr for a project manager and$165/hr for principal/ owner. As mentioned in item 3.above,we will work with you,as reasonable,to get to a final PLAN that you are excited about and completely satisfied with. Estimated at$1,500-$2,500 • Compensation for additional/future work a.k.a"the rest"as highlighted within the Design Development,Contract Docs,Contract Administration and Post-Contract phases mentioned above: Our standard for billing at this stage will remain at an hourly rate of be$95/hr for a project manager and$165/hr for the owner. JPS strives to provide the best suited designs and materials. It is important to me that my clients understand in the very beginning that designs are done with the best intentions for aesthetics,quality,and function in combination with value and budget. The additional scopes to be as necessary and these may be discussed after the acceptance of The PLAN. For design development and design management fees budgeting purposes,I would expect a lower end estimate of$1,500,to a higher end estimate of$2,500. 4 • JPS requests a retainer of$(0). • Reimbursable expenses will be billed in addition to the design fees throughout the process. Please see below. 4 Summary&Agreement: Please see the following Terms and Conditions as described in the following pages of this agreement. Please indicate your acceptance of this letter agreement/proposal,and the following terms and conditions,by countersigning below. Thank you for considering JPS for the development of your new home! Please do not hesitate to contact me with any questions you may have. Please Print Full name and si n• Cordially, �OC,Cd,l. I& S (& Date: Joseph E. Pajonas _ a o2 Letter Agreement::Memorial Ca'Memorial Park,Myrtle Blvd.,Larchmont,NY 10538 ::pg.2 'Joseph Pajonas Studio,LLC::6 Oak Street West,Suite E,Greenwich,Cr 06830::T:203.321.5611 ::www.jpsla.com Town Board February 21, 2024 Attachment H (Cont'd) • General Terms and Conditions between MS and Client: General: 1. Cooperation and client's obligation. Client agrees to cooperate and to give all reasonable assistance to JPS in providing information and access to resources for expediting services to be performed on this project. The Client shall provide JPS with a program that sets forth the Client's objectives and other criteria necessary for JPS to perform the professional services. The Client shall be point of contact unless dient designates a representative to act on behalf of the client. A recent site survey shall be provided along with a legal description of the property as well as information about utilities should this be required by the local municipality. Said site survey shall be executed by an appropriately licensed land surveyor and shall meet standard A-2 guidelines and strongly suggest same show full topographic data to T-2 standards(or NYS equivalency)and tree's as required by the municipality. The dient shall be advised to engage,where and when appropriate,the services of all consultants such as architects and engineers deemed necessary to complete necessary professional services. 2.` Ownership of documents All sketches,drawings,tracings,computations,notes,reports,plans and other original documents are instruments of service and shall remain the property of JPS subject to the requirements of public agencies. These instruments of service are to be used solely for this specific project. JPS shall retain all legal rights to the use of the instruments of service and shall retain full protection under U.S.copyright law. 3. Timeliness. All terms of the letter agreement and this addendum shall be performed in a timely manner. JPS shall not be responsible,however,for delays in performance caused by dient,or any Clients'agents or employees or any other avoidable delays or causes beyond the reasonable control of JPS. If JPS is delayed at any time by any of the foregoing events,then the time of completion shall be extended. If the interruption is in excess of ninety(90)days,JPS and client may revisit,revise if necessary,and agree to the full extent of the"new"letter agreement prior to the restart-up of the project. 4. Professional services liability. JPS responsibilities in performing services hereunder shall be limited to the scope of work and scope of services to performed as set forth in the agreement,and JPS,its agents,and/or employees,shall have no liability of any kind to Client,its agents or any persons having contractual relationships with Client for any acts,errors,and omissions of JPS,it's agents and employees,which does not fall within the scope of work and scope of services to be performed. JPS is holds professional liability insurance through Sept.2024 with The Hartford company and may furnish copies upon request. 5. Cancellation. This agreement may be canceled by JPS if Client has become delinquent in the payment of amounts due to JPS hereunder over ninety(90)days. This agreement may also be canceled by JPS or the Client,with good cause and well communicated to the other party. In either instance,the canceling party shall give written notice prior to termination and specify the date of termination. In the event of cancellation,JPS shall be paid for services rendered and costs incurred hereunder through the date of cancellation including the costs of terminating all work even after the aforementioned date. 6. Warranties a. JPS Makes no representation concerning soil conditions unless specifically induded in the agreement and is not responsible for the accuracy nor for any liability that may arise out of the use of information furnished by the Client,its agents,or other persons with whom the Client has contracted,including,but not limited to plans,specifications,reports,or any other data. b. JPS warrants that its services will be performed with the usual standard of care by landscape designers. c. No other warranty or representation,whether expressed or implied,is included or intended in JPS's proposals,contracts, plans,surveys or reports,either written or oral. 7. Additional or excluded services. Other services available from 3PS and applicable to the project may be discussed with the Client. Where JPS deems a service to be needed or advisable,JPS will make its opinion known to the Client,and the Client will confirm their opinion that the services are,or are not,requested of JPS or the Client has made arrangements to obtain those services from a source other than JPS. The additional or exduded services are to be itemized in writing. 8. Invalid provisions Any provision that shall prove to be invalid,void or illegal shall in no way effect,impair,or invalidate any other provision of this agreement,and such other provisions shall remain in full force and effect. In the event of any dispute,venue shall be the legal system as set forth by the State of New York. 9. The laws of the State of New York shall govern the validity,performance and enforcement for this agreement. 10. Dispute resolution. In the event of a dispute arising out of the terms hereunder,the dispute shall be resolved through formal mediation. 11. Assignment. This agreement shall not be assigned by either party without prior written consent of the non-assigning party. 12. Authority to enter into agreements. Each party represents by signing this agreement that they have the authority to enter into the same and bind each and every party,their heirs,successors,assigns,fellow beneficiates in trust,and/or partners to the terms and conditions as herein set forth. Letter Agreement::Memorial @ Memorial Park,Myrtle Blvd.,Larchmont,NY 10538 ::pg.3 Joseph Pajonas Studio,LLC::6 Oak Street West,Suite E,Greenwich,CT 06830::T:203.321.5611 ::www.jpsla.com Town Board February 21, 2024 Attachment H (Cont'd) 13. Opinion of probable construction costs. In providing an opinion of the probable construction costs(aka budgeting,estimating and costing,etc.),the Client understands that JPS has no control over the contractor's method of pricing nor the changing costs of labor, equipment,or materials. The opinion of probable construction costs provided by JPS under the terms of this contract and hereafter is/are made on the basis of JPS's professional qualifications and experiences. JPS makes no warranty,expressed or implied,as to the accuracy of its opinion of probable construction costs as compared to contractor's bids or actual costs. 14. Publicity. JPS shall gain permission to use project pictures and exhibits from Client prior to any use of these pictures or exhibits for business,marketing and/or social media purposes. JPS shall use the aforementioned items as anonymously as possible as a standard of JPS's operating procedures. Client's last name nor exact addresses are to be used in titles or file names destined to be publicized. Client holds right to contact JPS retroactively on any use of these pictures or exhibits. Payment: 1. JPS usually renders statements monthly,bi-monthly or at project milestones. These statements(invoices)typically set forth the date the work was performed,the nature of the services and the amount of time logged. These will be due and payable upon receipt and shall be deemed delinquent after thirty(30)days from the date of initial statement(invoice). If statements are not paid in full prior to delinquency,Client agrees to pay interest on the unpaid amount at the rate of 1.5 percent per month(annual percentage rate of 18 percent)from the delinquency date until paid in full. All payments received shall first be credited to the payment of delinquent interest and then to the principal balance due. 2. Reimbursable expenses. Client shall pay the cost of all reimbursable items such as charges,fees,permits,bond premiums,delivery charges,postage,reproductions and copies,supplies,mileage,prints/"blueprints"and any other changes and expenses not specifically covered by the foregoing. In the event that such reimbursable items are paid directly by JPS,then the charges and expenses shall be invoiced at the direct cost plus any time associated with said task for this particular project. Sub-consultant and testing services arranged for and managed by JPS will also be invoiced at the direct cost plus the time needed to carry about said task for this particular project. Mileage shall be charged for out of town travel at the published national rate of reimbursable mileage. As of the beginning of 2023/24,the rate shall be fifty-four(54)cents per mile. "Printing A"charges(large scale black and white prints) shall be$4.50,"Printing B"charges(large scale color prints)shall be$6.50 per and"Printing C"charges(smaller scale color and black and white pints at 11x17")shall be$1.50. High volume prints for bid packages,construction packages and submittals etc,will be sent to local printers to keep costs as minimal as possible and billed directly with no additional markup other than the time required to carry out this task for this specific project. 3. Prompt payment. Client shall promptly review invoices and notify JPS of any objection thereto. In the event that Client fails to notify 3PS of any objection,in writing,within ten(10)business days of receipt of invoice,then invoice shall be deemed accepted by the Client. 4. Cost of living adjustment or fair market fee adjustments within JPS. In the event the services hereunder are not completed within twenty four(24)months from the date of this agreement,JPS reserves the right to adjust its fee for the uncompleted portion of services to reflect any changes in professional status,cost-of-living increases of wages or salaries to be paid by JPS to its employees, or consultants,in the performance of this agreement. Said adjustments will not be made without alerting Client. Letter Agreement::Memorial @ Memorial Park,Myrtle Blvd.,Larchmont,NY 10538 ::pg.4 Joseph Pajonas Studio,LLC::6 Oak Street West,Suite E,Greenwich,CT 06830::T:203.321.5611::www.jpsla.com