HomeMy WebLinkAbout2023_06_12 Town Board Meeting Packet •
FOUNDED 1661 •
Town of Mamaroneck
Town Board Agenda
Monday, June 12, 2023
Page
5:00 PM THE TOWN BOARD WORK SESSION
The Work Session will convene in Conference Room A located on the Second
Floor at the Town Center.
CALL TO ORDER
WORK SESSION ITEMS
1. Request for Executive Session
2. Discussion - OCRA Participatory Budgeting Presentation
3. Discussion - Extension to the Agreement for PACE Land Use Law Center 4 - 9
Extension to the Agreement for PACE Land Use Law Center - Pdf
4. Discussion - Consideration of Acceptance of Title to a Portion of Pryer Manor 10 - 12
Road
12 May 2023 - Consideration of Acceptance of Title to a Portion of Pryer Manor
Road - Pdf
5. Discussion - Q1 2023 Operating Budget Report 13 - 20
Q3 2022 Operating Budget Report - Pdf
6. Discussion - Q1 2023 Operating Budget Amendments 21 - 24
19 May 2023 - Q1 2023 Operating Budget Amendments - Pdf
7. Discussion - Q1 2023 Capital Budget Report 25 - 34
Q3 2022 Capital Budget Report - Pdf
8. Discussion - Q1 2023 Capital Budget Amendments 35 - 39
2022 Capital Budget Amendments - Pdf
9. Discussion - Adoption of 375-e, 375-g and 375-i State Retirement Benefits for 40 - 42
Members of the Professional Firefighters Association, Local 898, IAFF, AFL-
CIO
13 Jun 2023 - Adoption of 375-e, 375-g and 375-i State Retirement Benefits for
Members of the Professional Firefighters Association, Local 898, IAFF,A - Pdf
10. Discussion - Professional Firefighters Association, Local 898, IAFF, AFL-CIO 43 - 45
Memorandum of Agreement (MOA)
Professional Firefighters Association, Local 898, IAFF, AFL-CIO Memorandum
of Agreement - Pdf
11. Discussion - Award of Bid - TA-23-03 - Myrtle Blvd & Murray Ave Traffic Signal 46 - 51
Replacement
Page 1 of 120
06 Jun 2023 - Recommendation of Bid Award for TA-23-03 - Myrtle Blvd &
Murray Ave Traffic Signal Replacement - Pdf
12. Discussion - Authorization for Town Administrator Signature for Equitable 52 - 55
Business Opportunities ("EBO") Portal
07 Jun 2023 - Authorization for Town Administrator Signature for Equitable
Business Opportunities ("EBO") Portal - Pdf
13. Discussion - Standard Work Day and Reporting Resolution for Elected and 56 - 58
Appointed Officials
Standard Work Day and Reporting Resolution for Elected and Appointed
Officials - Pdf
14. Discussion - Recreation Scholarships 59
Recreation Scholarships - Pdf
15. Request for Executive Session
16. Updates
17. Additions to Regular Meeting Agenda
8:00 PM TOWN BOARD REGULAR MEETING
The Town Board meeting will convene in the Courtroom Located on the second
floor at the Town Center. The Public is able to view the meeting on cable access
television (Optimum 76/ Fios 35) or on LMCMedia.org
CALL TO ORDER
SUPERVISOR'S REPORT
PUBLIC HEARING(S)
RESIDENT COMMENTS
STAFF COMMENTS/ PRESENTATIONS
BOARD OF FIRE COMMISSIONERS
1. Call to Order
2. Fire Claims
3. Other Fire Department Business
AFFAIRS OF THE TOWN OF MAMARONECK
1. Authorization - Extension to the Agreement for PACE Land Use Law Center 60 - 65
Extension to the Agreement for PACE Land Use Law Center - Pdf
2. Authorization - Consideration of Acceptance of Title to a Portion of Pryer 66 - 68
Manor Road
12 May 2023 - Consideration of Acceptance of Title to a Portion of Pryer Manor
Road - Pdf
3. Authorization - Q1 2023 Operating Budget Amendments 69 - 72
19 May 2023 - Q1 2023 Operating Budget Amendments - Pdf
4. Authorization - Q1 2023 Capital Budget Amendments 73 - 77
2022 Capital Budget Amendments - Pdf
Page 2 of 120
5. Authorization - Adoption of 375-e, 375-g and 375-i State Retirement Benefits 78 - 80
for Members of the Professional Firefighters Association, Local 898, IAFF,AFL-
CIO
13 Jun 2023 - Adoption of 375-e, 375-q and 375-i State Retirement Benefits for
Members of the Professional Firefighters Association, Local 898, IAFF,A - Pdf
6. Authorization - Professional Firefighters Association, Local 898, IAFF, AFL-CIO 81 - 83
Memorandum of Agreement (MOA)
Professional Firefighters Association, Local 898, IAFF, AFL-CIO Memorandum
of Agreement - Pdf
7. Award of Bid - TA-23-03 - Myrtle Blvd & Murray Ave Traffic Signal 84 - 89
Replacement
06 Jun 2023 - Recommendation of Bid Award for TA-23-03 - Myrtle Blvd &
Murray Ave Traffic Siqnal Replacement - Pdf
8. Authorization for Town Administrator Signature for Equitable Business 90 - 93
Opportunities ("EBO") Portal
07 Jun 2023 - Authorization for Town Administrator Signature for Equitable
Business Opportunities ("EBO") Portal - Pdf
9. Authorization - Standard Work Day and Reporting Resolution for Elected and 94 - 96
Appointed Officials
Standard Work Day and Reporting Resolution for Elected and Appointed
Officials - Pdf
10. Salary Authorization - Building Department 97 - 98
05 Jun 2023 - Salary Authorization - Buildinq Department - Pdf
11. Salary Authorization - Comptroller's Office 99 - 100
07 Jun 2023 - Salary Authorization - Comptroller's Office - Pdf
12. Salary Authorization - Police Department 101 - 102
06 Jun 2023 - Salary Authorization - Police Department - Pdf
13. Authorization to Approve Employment Agreement - Captain, Police 103 - 108
Department
08 Jun 2023 - Authorization to Approve Employment Agreement - Captain,
Police Department - Pdf
REPORTS OF MINUTES
1. Report of Minutes for May 3, 2023 109 - 120
Report of Minutes for May 3, 2023 - Pdf
REPORTS OF THE COUNCIL
TOWN CLERK'S REPORT
TOWN ATTORNEY'S REPORT
ADJOURNMENT
Next Regularly Scheduled Meeting - June 26, 2023
Any physically handicapped person needing special assistance in order to
attend the meeting should contact the Town Administrator's office at 381-7810.
Page 3 of 120
c 4
i _0, r @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Extension to the Agreement for Pace Land Use Law Center
Date: May 29, 2023
Attached please find the enclosed amended agreements between the Town of Mamaroneck and Pace
University regarding Comprehensive Plan services and the original agreement that was approved on
October 6, 2021. The first amendment extended the agreement from December 30, 2022 to May 30,
2023. If approved, this second amendment would allow for an additional extension to September 30,
2023 to complete all services.
Action Requested:
Resolved that the Town Board hereby approves the extension to the agreement with Pace
University for Comprehensive Plan services to September 30, 2023 and hereby authorizes
the Town Administrator to execute the agreement and any related documents necessary to
carry out its implementation.
Attachment/s:
Extension Amendment_Comp Plan_9.30.23
Amendment 1 & Original Agreement
Page 4 of 120
Amendment to Agreement for Services
between the Town of Mamaroneck and Pace University
This Amendment II ("Amendment") effective May 30, 2023 (the "Effective Date"),
modifies the Agreement for Services ("Agreement")between Pace University for its Elisabeth
Haub School of Law's Land Use Law Center (PACE) ("Contractor") and the Town of
Mamaroneck. Capitalized terms used and not otherwise defined in this Amendment shall have
the meanings ascribed to such terms in the Agreement. In the event of any conflict between this
Amendment and the Fee for Service Agreement, this Amendment shall govern.
Whereas,the Parties agree that Contractor will continue to support the completion of the scope
of work.
Now,therefore,pursuant to the terms and conditions of the Agreement and this Amendment, the
Parties agrees as follows:
1. Article 1 in Amendment Ito the Agreement shall be revised and extended under this
Amendment II and is hereby amended such that"May 30, 2023" is deleted and replaced with
"September 30,2023."
2. No other changes: Notwithstanding anything stated in this Amendment to the contrary, all
terms and conditions in the Agreement shall remain unchanged unless specifically amended
by this Amendment or subsequent amendments.
3. Counterparts: This Amendment may be executed in two or more counterparts, and by different
parties hereto on separate counterparts, each of which will be deemed an original, but all of
which together will constitute one and the same instrument.
In witness whereof,the parties have caused this Amendment to be executed as a document
under seal as of the Effective Date.
Pace University Town of Mamaroneck
By: By:
Name: Name:
Title: Title:
Date: Date:
Page 5 of 120
Amendment to Agreement for Services
between the Town of Mamaroneck and Pace University
This Amendment ("Amendment") effective December 30, 2022 (the"Effective Date"),
modifies the Agreement for Services ("Agreement")between Pace University for its Elisabeth
Haub School of Law's Land Use Law Center (PACE) ("Contractor") and the Town of
Mamaroneck. Capitalized terms used and not otherwise defined in this Amendment shall have
the meanings ascribed to such terms in the Agreement. In the event of any conflict between this
Amendment and the Fee for Service Agreement, this Amendment shall govern.
Whereas,the Parties agree that Contractor will continue to support the completion of the scope
of work.
Now, therefore,pursuant to the terms and conditions of the Agreement and this Amendment, the
Parties agrees as follows:
1. Article 1 in the Agreement shall be revised and extended under this Amendment and is
hereby amended such that "December 30, 2022" is deleted and replaced with "May 30,
2023."
2. No other changes: Notwithstanding anything stated in this Amendment to the contrary, all
terms and conditions in the Agreement shall remain unchanged unless specifically amended
by this Amendment or subsequent amendments.
3. Counterparts: This Amendment may be executed in two or more counterparts,and by different
parties hereto on separate counterparts, each of which will be deemed an original, but all of
which together will constitute one and the same instrument.
In witness whereof,the parties have caused this Amendment to be executed as a document
under seal as of the Effective Date.
Pace University Town of Mamaroneck
thl—
By:Joselva.10 elli(Dec 19,2022 11:37 EST) By:
Name:Joseph Ca p p a re l l i Name: /t/ 1' 1M
Title:VP Controller/CCO Title: --r6t.)- t RAM/ zi
Date: Dec 19,2022 Date: ( "/ 4
Page 6 of 120
FEE FOR SERVICES AGREEMENT
AGREEMENT made this 23 day of September, 2021, by and between PACE
UNIVERSITY, One Pace Plaza, New York, New York 10038 (hereinafter referred to as
"Pace"), and the Town of Mamaroneck, with offices at 740 West Boston Post Road,
Mamaroneck,NY 10543.(hereinafter referred to as"Town'9.
1. Term. This Agreement shall commence on October 1, 2021 and terminate on December
30,2022(the"Term").
2. Duties. (a)The Town hereby retains Pace to perform the following services(the "Work"),
which Work shall not include lobbying or campaign-intervention activities or services within
the meaning of state or federal law:
(a) Scope of Work stated in Appendix A
(b) Pace shall meet or exceed the customary standards of care and professionalism expected
in its industry or area of expertise in performing all Work. Pace shall comply with all federal,
state, and local laws regarding business permits, certificates, and licenses and Pace shall
obtain and maintain such permits, certificates, and licenses that may be required to perform
the Work. The Town agrees that Pace's sole and exclusive obligation with respect to the
Work covered by this limited warranty shall be, in Pace's sole discretion, to correct proven
nonconformity(ies)or to refund the fees paid to Pace for the nonconforming Work.
(c)Notwithstanding anything to the contrary contained in this Agreement,the Work shall not
include lobbying or campaign-intervention activities or services within the meaning of state
or federal law; shall not include evaluation of the Town or other personnel; and shall not
include the provision of legal advice to the Town or to third parties.
3. Fees and Expenses. In exchange for its performance of the Work, Pace shall be paid up to,
but not exceed, $135,000 upon Pace's submission of an invoice. Pace shall also be reimbursed
for such expenses as it incurs in connection with its provision of the Work.
4. Termination. Either party may terminate this Agreement with thirty (30) days prior
written notice to the other party. The Town hereby acknowledges and agrees that,
notwithstanding anything to the contrary contained in this Agreement, in the event of such
termination, Pace shall be paid in full for all Work performed through the effective date of
termination.
5. No Employment Relationship Created. It is understood and agreed between the parties
that Pace's relationship to the Town hereunder is solely and exclusively that of an
independent contractor. Pace shall be permitted to engage in any business and perform
services for its own accounts. Except as specifically permitted in this Agreement, neither
party shall use the name or trademarks of the other party or incur any obligation or expense
for or on behalf of the other party without the other patty's prior written consent in each
instance.
Page 7 of 120
2
6. Binding Effect. This Agreement is binding upon the parties hereto and upon their
respective successors and assigns.
7. Force Majeure. Notwithstanding anything to the contrary contained in this Agreement,
Pace shall not be liable, nor shall any credit or other remedy be extended, for Pace's failure,
in whole or in part, to fulfill its obligations under this Agreement where such failure arises
from or in connection with causes beyond Pace's control, including, but not limited to,acts of
God, flood, extreme weather, fire or other natural calamity,terrorist attack,any law,order, or
regulation or action of any governmental entity or civil or military authority, power or utility
failure, cable cuts, unavailability of rights-of-way, national emergencies, riots, wars, strikes,
lock-outs, work stoppages, or other labor difficulties (each a "Force Majeure Event"). If a
Force Majeure Event occurs during the term hereof, Pace shall be excused from performance
hereunder.
8. Governing Law and Jurisdiction. Except as may be preempted by federal law, this
Agreement shall be governed by the laws of the State of New York, without regard to its choice
of law principles. Litigation of all disputes between the parties arising from or in connection with
this Agreement shall be conducted in a court of appropriate jurisdiction in the State of New York,
County of New York.
9.Notices. All notices to Pace in connection with this Agreement shall be sent to:
Tiffany Zezula
Deputy Director
78 North Broadway
White Plains,NY 10603
with simultaneous copies to:
Pace University
One Pace Plaza
New York,NY 10038
Attn: Vice President for Finance
and
Pace University
One Pace Plaza
New York,NY 10038
Attn: University Counsel
All notices to the Town in connection with this Agreement shall be sent to:
Meredith S. Robson
740 West Boston Post Road
Mamaroneck,NY 10543
Page 8 of 120
3
10. Entire Apt reement. This Agreement, together with any exhibits or addenda annexed
hereto, is the sole, complete, and exclusive expression of the parties' intent with respect to
the subject matter hereof. This Agreement may be amended or modified only by a writing
countersigned by authorized representatives of each party.
11. No Waiver. Failure of either party to enforce any of its rights hereunder shall not
constitute a waiver of such right(s) or of any other rights and shall not be construed as a
waiver or relinquishment of any such provisions, rights, or remedies; rather, the same shall
remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the day and
year first above written.
PACE UNIVERSITY TOWN OF MAMARONECK
qk
By:lose dPa Liflelli(Nov10,202114:55EST) _ By: 14{tSIC ` 4 :` J" 3--
Joseph A. Capparelli Meredith S. Robson
Vice President for Finance Town Administrator
and Controller
Page 9 of 120
i41
_ r @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: William Maker Jr., Town Attorney
Re: Consideration of Acceptance of Title to a Portion of Pryer Manor Road
Date: May 12, 2023
Attached is a memo from Town Attorney,Bill Maker,regarding the acquisition of the title to the portion
of Pryer Manor Road, located within the unincorporated area of the Town of Mamaroneck, that is
owned by the City of New Rochelle. The transfer of this title would be of no cost to the Town and
would provide for clear and appropriate municipal service areas on that road. It was originally
anticipated that New Rochelle would approve this back in May, but it was inadvertently left off that
agenda. It is expected to be approved by the City on June 13, 2023.
Action Requested:
RESOLVED,that the Town of Mamaroneck will accept a deed from the City of New
Rochelle transferring to the Town the portion of Pryer Manor Road that is located within
the unincorporated area of the Town but owned by the City, and
BE IT FURTHER
RESOLVED,that the Town Administrator is authorized and directed to sign all
documents necessary in order for the deed transferring such title from the City of New
Rochelle to the Town to be recorded by the Westchester County Clerk, and
BE IT FURTHER
RESOLVED,that the Town Administrator arrange to have such deed recorded by the
Westchester County Clerk as soon as possible after the requisite documents have been
signed.
Page 10 of 120
47
o
o
� - a
w Q 4 z Town of Mamaroneck
rz- ! ' Town Attorney, Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
WMakerJr@townofmamaroneckNY.org
Date: May 12, 2023
To: Meredith Robson, Town Administrator
From: William Maker Jr., Town Attorney
Subject: Consideration of Acceptance of Title to a Portion of Pryer Manor Road
General:
The Board will recall that a title search uncovered that small sections of Pryer Manor Road located
within the Town actually are owned by the City of New Rochelle. The City has no use for these slivers
but the Town should have title to them so that it will own all of the portion of Pryer Manor Road that
is located within its borders.
The City Council appears to be amenable to transferring its title to these areas at no cost to the Town.
Corporation Counsel advised me that she expects the Council to vote on a motion to do so at its May
16 meeting. Accordingly, it is appropriate for this Board to vote to accept such a conveyance. A
proposed resolution is being submitted to you with this memorandum.
Attachment/s:
2023-5-12-resolution accepting deed from NR
Page 11 of 120
Resolution re: Acquiring title to the portion of Pryer Manor Road located within the
unincorporated area of the Town of Mamaroneck that is owned by the City of New Rochelle
WHEREAS, a search of the records kept by the Westchester County Clerk demonstrates
that a portion of Pryer Manor Road located within the unincorporated area of the Town
is owned by the City of New Rochelle, and,
WHEREAS, it is appropriate for the Town to have title to the entire portion of Pryer
Manor Road that is located within in its unincorporated area, and
WHEREAS, the City of New Rochelle has no need to own any portion of Pryer Manor
Road lying outside its municipal boundaries, and
WHEREAS, the City of New Rochelle is willing to convey to the Town its title to the
portion of Pryer Manor Road that is located within the unincorporated area of the Town.
NOW THEREFORE,BE IT
RESOLVED, that the Town of Mamaroneck will accept a deed from the City of New
Rochelle transferring to the Town the portion of Pryer Manor Road that is located within
the unincorporated area of the Town but owned by the City, and
BE IT FURTHER
RESOLVED, that the Town Administrator is authorized and directed to sign all
documents necessary in order for the deed transferring such title from the City of New
Rochelle to the Town to be recorded by the Westchester County Clerk, and
BE IT FURTHER
RESOLVED, that the Town Administrator arrange to have such deed recorded by the
Westchester County Clerk as soon as possible after the requisite documents have been
signed.
May 12,2023
Page 12 of 120
i41
r @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Tracy Yogman, Town Comptroller
Re: Q 1 2023 Operating Budget Report
Date: June 12, 2023
Attached please find a memo from Tracy Yogman, Town Comptroller, regarding the Q 1 2023
Operating Budget Report. Tracy will be present at the meeting to go over the report with you.
Action Requested:
There is no further action needed at this time.
Page 13 of 120
a o
Town of Mamaroneck
rz— if ' ' Comptroller, Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
tyogman@townofmamaroneckNY.org
Date: June 12, 2023
To: Meredith Robson, Town Administrator
From: Tracy Yogman, Town Comptroller
Subject: Q1 2023 Operating Budget Report
General:
Attached please find the Q1 2023 Operating Budget Report.
Attachments:
Q1 2023 Operating Budget Report
Page 14 of 120
TOWN OF MAMARONECK
Q1 2023 OPERATING BUDGET REPORT
The Town's financial performance for the first four months of the year is provided below
by fund as compared to 2022 for the same period and includes an initial budget
projection.
This budget year is challenging as the economic climate is fluctuating. This may be the
new normal which makes effective budgeting challenging as we move forward. The
most significant revenues the Town relies upon include mortgage tax and sales tax
revenue. As inflation causes general prices to increase, sales tax is expected to meet the
budget. However, home sales have significantly slowed down and as a result, mortgage
tax will be affected.
FINANCIAL SUMMARIES
Overall, it is anticipated that fund balance of $5.9 million will be utilized of which $3.8
million will be for one-time capital projects and the balance of $2.1 funds the operating
budget.
It is very early to project savings, but this year, inflation will continue to be a major
factor in managing the Town's expenses. Fortunately, the 2023 budget was prepared
with that in mind. Since it is early on in the fiscal year, you will note that projected
expenses are at budget with some savings projected.
Typically, the Town has significant cost savings as a result of conservative budget
practices. At this early stage, only vacancy savings have been projected along with
revenue projection variances. This will be refined as we move through the fiscal year.
Fund balances will remain in compliance with the Town's fund balance policy with the
exception of the Fire District. It will be monitored and will be replenished if needed in
the 2024 budget.
Please note that the Housing Program will be transferred back to the State as of July 1,
2023. A budget amendment will be submitted to close the program when the finances
have been settled with HUD. The 2023 projection shows one half of the budget to be
received and spent.
1
Page 15 of 120
REVENUES
In total, revenues are collectively 4% higher in 2023 than 2022 for the first four months
of the fiscal year. It is anticipated that revenues will be lower than the $54.0 million
budget. This is mainly due to the transfer of the Housing Program to the State on July 1,
2023. It is early in the fiscal year and projections will be updated quarterly.
Tax Collection
The 2023 Town & County tax collection began on April 1st and collection is slightly
higher than it was for the same period last year. The Town has collected 99.8% of the
2022 Town & County levy and 96.8% of the 2023 levy as of today.
Mortgage Tax
Mortgage tax is based on an October- September fiscal year and is paid semi-annually in
June and December of each year. The County Clerk has reported that the Town's
mortgage tax for the 7 months (October 2022 — April 2023) is $795k as compared to the
same period in 2022 of $1,042k. Revenue has dropped by $247k or 44% on a year-to-
date basis. The month of April 23 ($38k) alone is 81% lower than April 22 ($198k).
The budget of $1.6m was 75% of the 2022 collections with the forethought that this
revenue would drop as home sales slowed. However, the actual decline in revenue is
running about 50% as compared to last year. Year to date revenue represents 36% of the
$1.6m budget when we should be at 58%. Overall, if the trend continues at about 50%
of 2022 revenue, total mortgage tax will be approximately $1.1 and the General Fund
will have a revenue shortfall of$500k.
1 o rtgage Tax R eve nue
Sz.5oo,000
EEE
5500.000
50
2011 2015 2016 2017 2018 2019 2020 2021 2022 2023
Budt;r[
• B Lift et tAc.t'.aI
2
Page 16 of 120
Sales Tax
Sales Tax is based on a calendar year and payments are made quarterly beginning in May
2023. The first quarter sales tax of $753k is 6% lower in 2023 as compared to the same
quarter in 2022. That is largely due to the fact that sales tax was waived in January and
February 2023 for heating oil and the County's estimates were trued up. If trends
continue at 6% lower than in 2022, it is projected that sales tax will meet the budget for
2023.
Interest Earnings
Interest rates have increased over the last few months. Investments are currently earning
4.8%. Annual revenue will be approximately $648k or $468k over budget. This is good
news for investment earnings, but the cost of borrowing has increased correspondingly
that will affect the 2024 Budget.
EXPENSES
As it is early in the year, it is anticipated that all expenses will be incurred. The Town
has a few vacancies which will hopefully be filled in the coming months but has
generated some savings for a few vacant positions.
You will note that expenses were significantly higher for the same period in 2022 as
compared to 2023. That is due to a timing difference of transferring funds for debt
service. The full transfer in each fund was made in April 22 and this year in May 23.
The Capital Budget has been reviewed and budget amendments have been included in
the packet and have been reflected in the projections.
FUND BALANCE
Although all of the fund balances are in compliance and anticipated to remain that
way through year end, it is important to note that fluctuating pricing, interest rates
and slowing home sales will be monitored and may continue to affect the projected
use of fund balance.
The fund balances below provide the Town with the resources to weather unexpected
events. In addition, keep in mind that taxes are not collected until April of each year
and we need to have at least $5m on hand for expenses for the first four months of
each year. We also make the School and County whole each year for their levies.
3
Page 17 of 120
Typically, we do not collect about $750k per year which is approximately .44% of
the School and County levy.
Projected Fund Balances
Unrestricted Projected Fund
Fund Balance Projected Projected Projected Net Balance @ % of FB Policy
FUND @ 1/1/2023 Revenue Expenses Results 12/31/23 Appr Compliant
General Fund 9,391,171 $ 12,846,019 $ 15,924,598 $ (3,078,579) $ 6,312,592 39% Yes
Part Town 6,134,717 15,447,158 17,232,624 (1,785,466) 4,349,251 25% Yes
,Housing 1,193,438 3,843,170 3,843,170 - 1,193,438 16% n/a
Highway 1,845,085 6,633,500 6,680,125 (46,625) 1,798,460 27% Yes
Fire 543,965 4,837,850 4,857,409 (19,559) 524,406 11% No
Streetlighting 141,189 298,000 298,000 - 141,189 47% Yes
,Ambulance 530,962 1,778,999 1,898,356 (119,357) 411,605 22% Yes
Garbage 502,639 2,606,855 2,606,855 - 502,639 19% Yes
Sewer 192,004 769,000 769,000 - 192,004 25% Yes
Water 609,033 1,816,343 1,405,246 411,097 1,020,130 73% Yes
Total Revenue $ 21,084,203 $ 50,876,894 $ 55,515,383 $ (4,638,489) $ 16,445,714 30%
4
Page 18 of 120
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Page 19 of 120
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c 4
ir @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Q 1 2023 Operating Budget Amendments
Date: May 19, 2023
Attached please find a memo from Tracy Yogman, Town Comptroller regarding Q1 2023 Operating
Budget Amendments needed. Tracy will be present at the meeting to go over the report with you.
Action Requested:
Resolved that the Town Board hereby authorizes the Town Comptroller to make necessary
budget amendments, as presented.
Page 21 of 120
I �0
w .Q I rn Town of Mamaroneck
Comptroller, Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
tyogman@townofmamaroneckNY.org
Date: May 19, 2023
To: Meredith Robson, Town Administrator
From: Tracy Yogman, Town Comptroller
Subject: Q1 2023 Operating Budget Amendments
General:
1.Consultant Services
The 2023 Adopted Operating Budget included funding for communications and social media services
in the contingency account. The Town Board approved a contract for January - June 2023. A budget
transfer from contingency is recommended for the cost of the additional funds needed for the annual
cost.
2. Town Center Generator
The Town Center generator is at the end of its useful life and was not working when a minor electrical
issue occurred. As a result,the Town is now renting a generator on a monthly basis until the repair can
be done. The total cost of the rent for April, May and June and the repair is approximately $23,000. A
budget amendment is recommended below to fund this one-time cost from fund balance.
3. Ice Rink Chiller Pumps
Two chiller pump motors for the ice rink failed. It was less expensive to replace both motors than to
repair them. A budget transfer from contingency is recommended below to fund the repairs.
4. Diesel Fuel
The annual invoice for diesel fuel for the Mamaroneck ambulances is significantly higher than
budgeted. A budget amendment is recommended below to fund this cost from fund balance.
5. Crosswalk Signals
A donation was received in 2022 for the purchase of the necessary parts and equipment to replace the
crosswalk buttons at the traffic signal on N. Chatsworth Ave/Myrtle Blvd. In addition, the Town
received an insurance reimbursement for the replacement of the crosswalk signal at Palmer/Richbell as
a result of an accident. A budget amendment is recommended below to fund the cost of both
replacements.
Page 22 of 120
6. Ice Rink Trust
The Ice Rink Trust has been established for revenues and donations for expenses incurred at the Ice
Rink. A budget amendment is recommended below to transfer funds for the Ice Breaker Hockey
Tournament and the purchase of two new televisions for the concession area.
Attachment/s:
2023 OPERATING BUDGET AMENDMENTS -June 12, 2023
Page 23 of 120
GENERAL TOWN WIDE FUND (FUND A): Amount
1 Expense A.1221.4035 Consultant Services-Communications Increase $ 45,000
Expense A.1900.4050 Contingency Decrease (45,000)
2 Expense A1620-4002 Service Contracts Increase 26,300
Expense A.1900.4050 Contingency Decrease (26,300)
3 Expense A7265-4163 Equip/Building Repairs-Ice Rink Increase 24,000
Expense A1900-4050 Contingency Decrease (24,000)
4 Expense SM4190-4006 Diesel Fuel-MEMS Increase 5,402
Revenue SM999-5995 Appropriated Fund Balance Increase 5,402
5 Revenue A9999-2705 Donations Decrease (10,000)
Revenue A9999-5995 Appropriated Fund Balance Increase 10,000
Revenue B9999-2705 Donations Increase 10,000
Revenue B9999-2680 Insurance Reimbursement Increase 11,105
Expense B3310-2129 Traffic Signals Increase 21,105
6 Revenue A7265-2705 Donations Increase 9,858.80
Expense A7265-4036 Operating supplies Increase 3,308.30
Expense A7265-4010 Supplies Increase 4,000.50
Expense A7265-2102 Equipment Increase 2,550.00
Page 24 of 120
i41
r @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Tracy Yogman, Town Comptroller
Re: Q1 2023 Capital Budget Report
Date: June 12, 2023
Attached please find a memo from Tracy Yogman regarding the Q1 2023 Capital Budget Report. Tracy
will be present at the meeting to go over the report with you.
Action Requested:
There is no further action needed at this time.
Page 25 of 120
a �0
w 1 rn Town of Mamaroneck
Comptroller, Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
Tyogman@townofmamaroneckNY.org
Date: June 12, 2023
To: Meredith Robson, Town Administrator
From: Tracy Yogman, Town Comptroller
Subject: Q1 2023 Capital Budget Report
General:
A review of the status of capital projects is completed quarterly and reviewed with the Town Board.
The attached report is a complete listing of all open capital projects. The listing has been divided by
category of capital projects. Below are the project budget totals for each category and the percentage
of the total for each. The budget reflects the capital budget amendments for approval on the agenda.
In total there is $64.3 million of open projects of which the Town has expended or committed $24.3
or 38% of the total value of the open projects. For each project we have listed the original project
budget, expenditures and encumbrances to date and the unexpended balance. There is also a brief status
provided for each project.
Page 26 of 120
2023 Capital Budget other Total Recreation Facilities Total
Info Technology Total $1,141,890.00 $4,559,877.07
$1,156,610.48 2% 7%
2%
Water System Total Ar
$23,427,745.72 Roadway&Highway Total
36% $13,799,980.29
21%
anitary5ewerTotal
$595431B.00
9%
Vehicles&Equip Total
$4,902,881.08 Storm Drainage Total
8%
$599,788.68
Town Building lmprova Total 1%
$8,701,722.42
14%
Attachment/s:
Q1 2023 Capital Budget Report
Page 27 of 120
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c 4
ir @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Tracy Yogman, Town Comptroller
Re: Q1 2023 Capital Budget Amendments
Date: June 7, 2023
Attached please find a memo from Tracy Yogman, Town Comptroller regarding 2023 Capital Budget
Amendments needed. Tracy will be present at the meeting to go over the report with you.
Action Requested:
Resolved that the Town Board hereby authorizes the Town Comptroller to make necessary
budget amendments, as presented.
Attachments:
Q 1 2023 CAPITAL BUDGET AMENDMENTS - June 12, 2023
Page 35 of 120
2023 CAPITAL BUDGET AMENDMENTS
Item# CAPITAL FUND (FUND H) Amount
1 Revenue Transfer from Fire H3472.5034 Increase $ 6,384.33
Expense Vehicles-Fire Chief vehicle outfitting H3472.0400 Increase 6,384.33
2 Revenue Transfer from Water H1384.5038 Increase 6,157.48
Expense Brevoort Lane H1384.0400 Increase 6,157.48
3 Revenue Transfer from Water H1387.5038 Increase 26,901.23
Expense Purchase Booster H1387.0400 Increase 26,901.23
4 Revenue Transfer from General Fund H1614-5031 Increase 58,627.20
Expense Town Center Generator Design H1614-0400 Increase 29,000.00
Expense Town Center Restrooms H1614-0400 Increase 29,627.20
5 Revenue Transfer from Part Town H3172-5032 Increase 16,950.85
Expense Police Vehicles Outfitting H3172-0400 Increase 16,950.85
6 Revenue Transfer from Water H1393-5038 Increase 24,259.00
Expense WJWW Garage H1393-0400 Increase 24,259.00
7 Expense Ambulance toughbooks H4120-0400 Decrease (2,345.00)
Expense Transfer to Ambulance H4120-9909 Increase 2,345.00
8 Expense Tablets for sewer maps H8120-0400 Decrease (6,000.00)
Expense Transfer to Sewer H8120-9906 Increase 6,000.00
9 Expense Transfer to General Fund H6758-9901 Increase 8,000.00
Expense Sr Center Building Improvs H6758-0400 Decrease (8,000.00)
Expense Transfer to General Fund H6758-9901 Increase 25,663.12
Expense Sr Center Banquet room H6758-0400 Decrease (25,663.12)
10 Expense Ice rink dehumidifiers H7271-0400 Decrease (6,053.93)
Expense Transfer to General Fund H7271-9901 Increase (6,053.93)
11 Expense Water Infrastructure Paving H1368-0400 Decrease (233,621.22)
Expense Transfer to Water H1368-9904 Increase (233,621.22)
12 Expense Hillside Ave Bridge H5163-0400 Decrease (184,087.70)
Revenue Apprropriated Fund Balance H5163-5995 Decrease (184,087.70)
Expense Waverly Ave Bridge H5162-0400 Increase 184,087.70
Revenue Apprropriated Fund Balance H5162-5995 Increase 184,087.70
13 Expense Waverly Ave Bridge H5162-0400 Increase 2,342,152.00
Revenue State Gant H5162-3999 Increase 166.00
Revenue County Funding H5162-2706 Increase 2,084,986.00
Revenue Transfer from General Fund H5162-5031 Increase 257,000.00
24 Expense Field Replacement H70101-0400 Increase 36,150.00
Revenue Donations H70101-2705 Increase 36,150.00
Page 36 of 120
2023 CAPITAL BUDGET AMENDMENTS
Item# CAPITAL FUND(FUND H) Amount
25 Revenue State Grant-EFC-Rye Lake UV H1352-3990 Increase 460,800.00
Revenue Transfers from SW H1352-5038 Decrease (214,400.00)
Expense Transfer to SW H1352-9904 Increase 246,400.00
26 Revenue Transfer from Water H1394.5038 Increase 101,200.00
Expense Weaver St Pump Station H1394.0400 Increase 101,200.00
27 Revenue Bond proceeds H1395.5710 Increase 252,500.00
Expense Country Lane Water Main H1395.0400 Increase 250,000.00
Expense Bond costs H1395.4022 Increase 2,500.00
28 Expense Pagers H3467-0400 Increase 7,551.74
Expense Fire Equipment H3495-0400 Decrease (7,551.74)
Revenue Transfer from SF H3467-5034 Increase 7,551.74
Revenue Transfer from SF H3495-5034 Decrease (7,551.74)
29 Expense Transfer to SW H1367-9904 Decrease (16,170.04)
Expense Meter Vault#2 H1367-0400 Decrease (16,170.04)
30 Revenue Transfer to SW H1374-9904 Decrease (79,050.00)
Expense Meter Vault#3 H1374.0400 Decrease (79,050.00)
31 Revenue Bond Proceeds H5149-5710 Decrease (50,000.00)
Expense Colonial Ave Easement Drainage H5149-0400 Decrease 50,000.00
32 Expense Sidewalks Townwide H5173-0400 Increase 43,669.65
Expense Harmon Drive Sidewalk H5178-0400 Decrease (43,669.65)
Revenue Appropriated Fund Balance H5173-5995 Increase 43,669.65
Revenue Appropriated Fund Balance H5178-5995 Decrease (43,669.65)
33 Expenses Purchase Booster Pump Station H1373-0400 Decrease (87,080.66)
Expenses Transfer to SW H1373-9904 Increase 87,080.66
34 Expenses Water infrastrucure paving H1379-0400 Decrease (134,868.96)
Expenses Transfer to SW H1379-9904 Increase 134,868.96
35 Expenses Shaft 22-Chlorination H1365-0400 Decrease (185,000.00)
Expenses Bond Costs H1365-4022 Decrease (2,000.00)
Revenue Bond Proceeds H1365-5710 Decrease (187,000.00)
36 Expenses Traffic Signal-Myrtle/Murray H3361-0400 Increase 218,443.69
Expenses Traffic Signal-Palmer/Richbell H3361-0400 Decrease (218,443.69)
Revemue Transfers from Part Town-Myrtle/Murray H3361-5032 Increase 218,443.69
Revemue Transfers from Part Town-Palmer/Richbell H3361-5032 Decrease (218,443.69)
37 Expenses Meadow Mowing H8534-0400 Decrease (7,124.00)
Expenses Transfer to General Fund H8534-9901 Increase 7,124.00
Page 37 of 120
2023 CAPITAL BUDGET AMENDMENTS
Item# GENERAL FUND (FUND A)
14 Revenue Appropriated Fund Balance A9999-5995 Increase $ 14,391.74
Expense Transfer to Capital Fund(H1614) A9900-9950 Increase 14,391.74
15 Revenue Appropriated Fund Balance A9999-5995 Increase 685.23
Expense Transfer to Capital Fund(H1614) A9900-9950 Increase 685.23
16 Revenue Appropriated Fund Balance A9999-5995 Increase 13,853.00
Expense Transfer to Capital Fund(H7224) A9900-9950 Increase 13,853.00
17 Revenue Appropriated Fund Balance A9999-5995 Increase 61,580.50
Expense Transfer to Capital(H6798) A9900-9950 Increase 61,580.50
4 Expense Transfer to Capital(H1614) A9900-9950 Increase 58,627.20
Revenue Appropriated Fund Balance A9999-5995 Increase 58,627.20
9 Revenue Transfer fromCapital A9900-5040 Increase 33,663.12
Revenue Appropriated Fund Balance A9999-5995 Decrease (33,663.12)
10 Revenue Transfer fromCapital A9900-5040 Increase 6,053.93
Revenue Appropriated Fund Balance A9999-5995 Decrease (6,053.93)
13 Revenue Appropriated Fund Balance A9999-5995 Increase 257,000.00
Expense Transfer to Capital Fund(H5162) A9900-9950 Increase 257,000.00
37 Revenue Transfer fromCapital A9900-5040 Increase 7,124.00
Revenue Appropriated Fund Balance A9999-5995 Decrease (7,124.00)
PART TOWN FUND(FUND B)
5 Expense Transfer to Capital B9900-9950 Increase 16,950.85
Revenue Appropriated Fund Balance B9999-5995 Increase 16,950.85
WATER FUND(FUND SW):
20 Revenue Appropriated Fund Balance SW9999-5995 Increase 14,023.54
Expense Transfer to Capital Fund(H1384) SW9900-9950 Increase 14,023.54
21 Revenue Appropriated Fund Balance SW9999-5995 Increase 35,098.57
Expense Transfer to Capital Fund(H1387) SW9900-9950 Increase 35,098.57
2 Revenue Appropriated Fund Balance SW9999-5995 Increase 6,157.48
Expense Transfer to Capital Fund(H1384) SW9900-9950 Increase 6,157.48
3 Revenue Appropriated Fund Balance SW9999-5995 Increase 26,901.23
Expense Transfer to Capital Fund(H1387) SW9900-9950 Increase 26,901.23
6 Revenue Appropriated Fund Balance SW9999-5995 Increase 24,259.00
Expense Transfer to Capital Fund(H1393) SW9900-9950 Increase 24,259.00
11 Revenue Appropriated Fund Balance SW9999-5995 Decrease (233,621.22)
Revenue Transfer from Capital Fund(H1368) SW9900-5040 Increase (233,621.22)
25 Revenue Appropriated Fund Balance SW9999-5995 Decrease (246,400.00)
Page 38 of 120
2023 CAPITAL BUDGET AMENDMENTS
26 Expense Transfer to Capital Fund(H1394) SW9900-9950 Increase (101,200.00)
Revenue Contingency SW8340-4050 Decrease 101,200.00
29 Expense Transfer from Capital Fund(H1367) SW9900-5040 Increase 16,170.04
Revenue Appropriated Fund Balance SW9999-5995 Decrease (16,170.04)
30 Expense Transfer from Capital Fund(H1374) SW9900-5040 Increase 79,050.00
Revenue Appropriated Fund Balance SW9999-5995 Decrease (79,050.00)
33 Expense Transfer from Capital Fund(H1373) SW9900-5040 Increase 87,080.66
Revenue Appropriated Fund Balance SW9999-5995 Decrease (87,080.66)
34 Expenses Transfer from Capital Fund(H1379) SW9900-5040 Increase 134,868.96
Expenses Appropriated Fund Balance SW9999-5995 Decrease (134,868.96)
FIRE FUND(FUND SF)
1 Revenue Appropriated Fund Balance SF9999-5995 Increase 6,384.33
Expense Trans ferto Capital Fund(2020-72) SF9900-9950 Increase 6,384.33
7 AMBULANCE FUND(FUND SM)
Revenue Appropriated Fund Balance SM9999-5995 Decrease (2,345.00)
Revenue Transfer from Capital Fund(H4120) SM9900-5040 Increase 2,345.00
8 SANITARY SEWER DISTRICT(FUND SS)
Revenue Appropriated Fund Balance SM9999-5995 Decrease (6,000.00)
Revenue Transfer from Capital Fund(H8120) SM9900-5040 Increase 6,000.00
HIGHWAY FUND(FUND DB)
18 Revenue Appropriated Fund Balance DB9999-5995 Increase 1,688.68
Expense Transfer to Capital Fund(H5197) DB9900-9950 Increase 1,688.68
19 Revenue Appropriated Fund Balance DB9999-5995 Increase 39,936.66
Expense Trans fer to Capital Fund(H5104) DB9900-9950 Increase 39,936.66
22 Revenue Appropriated Fund Balance DB9999-5995 Increase 18,731.51
Expense Transfer to Capital Fund(H5192) DB9900-9950 Increase 18,731.51
23 Revenue Appropriated Fund Balance DB9999-5995 Decrease (34,807.39)
Expense Transfer From Capital Fund(H5392) DB9900-5040 Increase (34,807.39)
Page 39 of 120
41
w _ r @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Tracy Yogman, Town Comptroller
Re: Adoption of 375-e, 375-g and 375-i State Retirement Benefits for Members of
the Professional Firefighters Association, Local 898, IAFF,AFL-CIO
Date: June 1, 2023
As the Board will recall,the 375-i pension plan was discussed and approved at the last meeting on May
17, 2023. Unfortunately, we were subsequently advised by the NYS Comptroller's Office that they
originally sent us the wrong information and that the adoption of 375-e and 375-g was also required in
order to provide for the adoption of 375-i. Currently, these plans are at no cost to the Town. The
adoption of these additional plans is required in order to offer the enhanced plan 375-i originally
adopted in May by the Town Board.Because the error was on the part of the NYS Comptroller's Office,
they will honor our original effective date of May 19, 2023.
Action Requested:
BE IT RESOLVED that the Town Board of the Town of Mamaroneck does hereby elect to
provide the pension benefit of Sections 375-e,375-g and 375-i of the Retirement and Social
Security Law for paid Firefighters, as presently or hereafter amended.
Be IT FURTHER RESOLVED: that the effective date of such shall be the 19th of May
2023.
Page 40 of 120
a o
Q fr Town of Mamaroneck
rz— if ' ' Comptroller, Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
Tyogman@townofmamaroneckNY.org
Date: June 13, 2023
To: Meredith Robson, Town Administrator
From: Tracy Yogman, Town Comptroller
Subject: Adoption of 375-e, 375-g and 375-i State Retirement Benefits for Members
of the Professional Firefighters Association, Local 898, IAFF,AFL-CIO
General:
The Town Board adopted the 375-i benefit for the Town's paid firefighters on May 17, 2023. This plan
provides for an enhanced benefit upon retirement at no additional cost to the Town. The Town was
notified by New York State and Local Retirement System (NYSLRS) that in order to adopt 375-i, the
Town must also adopt the provisions of 375-e and 375-g. These two plans are administrative in nature
and only affect the two newer retirement Tiers V and VI.
As it was the intention of the Town to adopt all necessary plans up to and including 375-i, the original
effective date of May 18th, 2023 will be honored by NYSLRS.
Attached is the resolution required by NYSLRS to adopt 375-e,375-g and 375-i.
Attachments:
375e 375g 375i Resolution
Page 41 of 120
Office of the New York State Comptroller Received Date Resolution providing
IIAl\YSLRS Sections 375-e, 375-g and 375-i
New York State and Local Retirement System (Non-Contributory Retirement Plan with
110 State Street,Albany,New York 12244-0001 Guaranteed Benefit, Career Retirement Plan
and Improved Career Retirement Plan
Please type or print clearly
in blue or black ink for paid Firefighters)
Employer
Location Code 3 0 0 5 4
At a meeting of the* Town Board of the Town of Mamaroneck held at 740 W. Boston Post Rd , New York,
on June 12 ,2023 , offered the following resolution:
(person)
"BE IT RESOLVED: that the * Town Board of the Town of Mamaroneck
does hereby elect to provide the pension benefit of Sections 375-e, 375-g and 375-i of the Retirement and Social Security Law for paid
Firefighters, as presently or hereafter amended."
"BE IT FURTHER RESOLVED: that the effective date of such shall be the 19th ,day of May ,2023 ."**
** The effective date of the benefit cannot be prior to the date this resolution is "filed" with the Comptroller.
Documents mailed by the United States Postal Service registered or certified mail return receipt requested or
express mail and ultimately received by the Retirement System will be considered received as of the postmark date.
STATE OF NEW YORK,
SS:
COUNTY OF Westchester
Town of Mamaroneck
I, Allison May , clerk of the* of the
County of Westchester of the State of New York, do hereby certify that I have
compared the foregoing with the original resolution passed by such ,at a legally
convened meeting held on the day of ,2023 on file as part of
the minutes of such meeting, and that the same is a true copy thereof and the whole of such original. I further certify that the full
consists of members,and that of such members were
present at such meeting and that of such members voted in favor of the above resolution.
IN WITNESS WHEREOF, I have hereunto set my hand
and the seal of the (Seal)
Town of Mamaroneck
(name of employer)
on this day of ,2023
(signature of clerk)
*Legislative body.
The resolution must be adopted by the legislative body and be approved by any other body or officer required by law to approve
resolutions of such legislative body.
IiiIII i�III�I�I I II IiI IIiiI IiIiIIi IIiIi Ili IIiII iIiiI iIIII iiIiII IiI I��I Page 42 of 120
41
w _. r @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Professional Firefighters Association, Local 898, IAFF, AFL-CIO
Memorandum of Agreement(MOA)
Date: May 9, 2023
Attached is a revised Memorandum of Agreement between the Town of Mamaroneck Professional
Firefighters Association, Local 898, IAFF, AFL-CI ("Local 898") and the Town of Mamaroneck that
amends Section 22 (Pension and Benefit plans)of the current Collective Bargaining Agreement.As the
Board will recall, 375-i was discussed and approved at the last Board meeting on May 17, 2023.
Subsequent to this action, the Town received notification from the NYS Comptroller's office that they
had sent us the incorrect form of resolution and that the adoption of 375-e and 375-g was required in
order to adopt 375-i.
Under the revised terms, employees shall be eligible for the benefits provided by Section 375-e, 375-g
and 375-i of the Retirement and Social Security Law, as determined by the New York State Police and
Fire Retirement System (PFRS). Under this MOA, current and future employees, shall be responsible
for the payment of any increased cost to the Town arising out of eligibility for the 375-i benefit on a
pro-rata basis, however, at the present time,there is no additional cost.
Action Requested:
Resolved that the Town Board hereby approves the revised agreement with the Town of
Mamaroneck Professional Firefighters Association, Local 898, IAFF, AFL-CIO to
authorize addition of the 375-e and 375-g pension plans, in addition to the enhanced
retirement plan 375-i originally adopted in May by the Town Board and hereby authorizes
the Town Administrator to execute the agreement and file the resolution with the New York
State Comptroller. No other additional benefits are authorized under this resolution.
Attachments:
Revised TMFD MOA
Page 43 of 120
AGREEMENT BETWEEN THE TOWN OF MAMARONECK PROFESSIONAL
FIREFIGHTERS ASSOCIATION, LOCAL 898,IAFF, AFL-CIO AND THE TOWN OF
MAMARONECK
WHEREAS, the Town of Mamaroneck Professional Firefighters Association, Local 898,
IAFF, AFL-CIO ("Local 898") is an employee organization within the meaning of Section 201(5)
of the Public Employees' Fair Employment Act("Act").
WHEREAS, the Town of Mamaroneck ("Town") is a public employer within the meaning
of Article 14 of the New York State Civil Service Law;
WHEREAS, Local 898 and the Town are parties to a collective bargaining agreement
("CBA") for the period of January 1, 2020, through December 31, 2023;
WHEREAS, the parties wish to amend CBA Section 22 ("Pension and Benefit Plans");
NOW THEREFORE, the Town and Local 898 (collectively, "the Parties") desire to enter
into this Memorandum of Agreement("Agreement") and agree as follows:
1. CBA Section 22 is amended by adding new Section 22.1.1 ("375e,375-g, and 375-i
Coverage") after section 22.1 ("Pension") and before Section 22.2 ("Line of Duty Death"). New
Section 22.1.1 shall read as follows:
22.1.1 (375-e,375-g,and 375-i Benefit)
A. In addition to the benefit provided by Section 384-d of the Retirement and Social
Security Law, as set forth in Section 22.1 above, current and future employees of
the Town of Mamaroneck Fire Department shall also be eligible for the benefit
provided by Sections 375-e,375-g, and 375-i of the Retirement and Social Security
Law("375-e,375-g and 375-i Benefit") as determined by the NYPFRS.
B. Current and future employees, regardless of date of hire, shall be responsible
for the payment of any increased cost to the Town arising out of eligibility for the
375-e,375 g, and 375-i Benefit on a pro-rata basis. An employee's liability to pay
such increased cost shall be in addition to those contributions that an employee
may be required to make for the Section 384-d benefit in accordance with the
employee's applicable retirement Tier as determined by the NYPFRS. The Town
1
Page 44 of 120
is authorized to deduct such increased cost, if any, on a pro-rata basis from the
employee's pay.
C. This Agreement does not provide any other benefit afforded by the Retirement
and Social Security Law, to include but not limited to Section 375-i(p) of the
Retirement and Social Security Law.
D. The NYPFRS shall, in its sole discretion, determine an employee's eligibility
for the 375-e,375-g, and 375-i Benefit and the cost of eligibility for that benefit.
E. Eligibilityfor the 375-e,375-g, and 375-i Benefit is not retroactive in nature and
shall be effective on and after the date the Town Board's resolution electing to
provide said 375-e,375-g, and 375-i Benefit is filed with the New York State
Comptroller.
2. This Agreement modifies the parties' CBA and shall be annexed to said CBA and
deemed incorporated therein.
3. This Agreement is subject to approval by the Town Board and ratification by the
membership of Local 898.
4. This Agreement may be executed in any number of counterparts, each of which so
executed shall be deemed original, such counterparts shall together constitute but one agreement.
Facsimile or electronic copies shall be deemed as effective as the original.
Dated: June_, 2023 TOWN OF MAMARONECK
PROFESSIONAL FIREFIGHTERS
ASSOCIATION, IAFF LOCAL 898
By:
Name:
Title:
Dated: June_, 2023 TOWN OF MAMARONECK
By:
Name:
Title:
2
Page 45 of 120
c 4
i _0, r @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Robert P. Wasp, Town Engineer
Re: Recommendation of Bid Award for TA-23-03 - Myrtle Blvd & Murray Ave
Traffic Signal Replacement
Date: June 7, 2023
Attached please find a memo from Robert Wasp, Town Engineer, regarding the award of the bid for
TA-23-03 -Myrtle Boulevard &Murray Avenue Traffic Signal Replacement.
Action Requested:
Resolved that the Town Board hereby awards the bid, including the alternate for the
backup battery system, for traffic signal replacement services received and opened on
March 16,2023 to Verde Electric Maintenance Corp. in the revised amount of$588,570.50
and hereby authorizes the Town Administrator to execute the agreement and any related
documents necessary to carry out its implementation.
Page 46 of 120
47-7,7
a 13
w .Q I rn Town of Mamaroneck
rz— ! ` Engineering Depailiuent, Town Center
FOUNDED 1661 ' 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
rwasp@townofmamaroneckNY.org
Date: June 6, 2023
To: Meredith Robson, Town Administrator
From: Robert P. Wasp, Town Engineer
Subject: Recommendation of Bid Award for TA-23-03 -Myrtle Blvd&Murray Ave
Traffic Signal Replacement
General:
Bid procurement was recently completed for the Myrtle Boulevard & Murray Avenue Traffic Signal
Replacement Project. The project scope consists of traffic signal replacement at the aforementioned
intersection along with associated pedestrian improvements in this location. The signal at this
intersection is directly coordinated with the adjacent signal at Myrtle Boulevard and North Chatsworth
Avenue. Both signals will be upgraded with video detection resulting in improved signal timing and
operation and maintenance. Pedestrian improvements include installation of new pedestrian signals and
modification to existing sidewalks and curb ramps for ADA-compliance and improved pedestrian
safety.
On March 16th, 2023, one (1)bid proposal was received from Verde Electric Maintenance Corp. at the
submitted total bid of $660,900.00 for the full project scope. Subsequently, a bid breakdown was
requested from Verde Electric Maintenance Corp. to facilitate detailed analysis of the lump sum
proposal. After review by Department staff and the Town's design consultant, Barton & LoGiudice, it
was noted that the estimated quantities provided by the contractor were significantly higher than the
Engineer's Estimate. The contractor agreed to maintain proposed unit prices while revising estimated
quantities to meet the engineer's estimate where significant discrepancies were observed. The revised
schedule of values results in a total project price of$588,570.50. Deduct-alternate price for the removal
of a backup battery system included on the submitted bid form reduces the project cost to $568,934.50,
if elected. The Engineering Department recommends inclusion of the backup battery component in
contract award for storm resiliency and public safety function.
The Contractor has extensive experience executing contracts with various agencies throughout
Westchester County. No errors or omissions that could potentially impact the viability of their bid price
have been identified at this time. The Engineering Depailuient recommends authorization of contract
award to Verde Electric Maintenance Corp. based upon the revised base bid amount of$588,570.50.
Please feel free to contact me with any questions.
Page 47 of 120
Attachment/s:
Verde - Bid Proposal Price Hold 5.22.23
Verde - Revised Bid Breakdown 5.22.23
Page 48 of 120
VM I VERDE 89 Edison Avenue • Mt. Vernon, New York 10550
ELECTRIC MAINTENANCE CORP. Phone 914 664 7000 • Facsimile 914 668 7997
May 22, 2023
Town of Mamaroneck
740 West Boston Post Road
Mamaroneck, NY 10543
Attn: Ms. Carol Murray
Via: crnu-Thy (A/I1'ctri tune ,K. ,'1
Re: Contract TA-23-03
Myrtle Boulevard and Murray Avenue Traffic Signal Replacement
VEMC Proposal 38-23REV1
Ms. Murray:
Attached please find Verde's Proposal No. 38-23REV1 for Contract TA-23-03 Myrtle
Boulevard and Murray Avenue Traffic Signal Replacement.
Please be advised that Verde will hold the prices represented in the attached
proposal until June 30, 2023.
If you have any questions, please feel free to contact me.
Very truly yours,
Verde Electric Maintenance Corp.
Robert Craig
Vice President
Page 49 of 120
vAir
air: YAANcEc89 Edison Aveteo , eORP. Phone 914-664-7000 • Facsimile 914-668-7997
Date: 5/22/2023
To: Town of Mamaroneck
740 West Boston Post Road
Mamaroneck, NY 10543
Attn: Carol Murray
Job: Contract TA-23-03
Location: Myrtle Boulevard and Murray Avenue Traffic Signal Replacement
VEMC Est#: 38-23REV1
Subject: Revised Bid Breakdown
Base Bid:
Item # Qty Description Unit Cost Total
203.02 120 Unclassified Excavation and Disposal $265.00 $31,800.00
206.03 340 Conduit Excavation And Backfill Including Surface Restoration $135.00 $45,900.00
304.11000008 49 Subbase Course,Type 2 $250.00 $12,250.00
608.0101 26 Concrete Sidewalks And Driveways $1,500.00 $39,000.00
680.21000003 10 Cast Iron Embedded Detectable Warning Units $200.00 $2,000.00
609.0401 300 Cast-In-Place Concrete Curb VF6 $75.00 $22,500.00
610.1403 8 Topsoil - Lawns $150.00 $1,200.00
610.1602 40 Turf Establishment- Lawns $18.00 $720.00
619.01 1 Basic Work Zone Traffic Control $55,500.00 $55,500.00
Remove Pavement Marking Stripes,Traffic Paint= removals only no
619.080101 1875 new markings $5.00 $9,375.00
619.080201 15 Remove Pavement Marking Letters Or Symbols,Traffic Paint $175.00 $2,625.00
619.1301 1 Temporary Traffic Signals $4,500.00 $4,500.00
625.01000108 1 Survey And Stakeout(Traffic Signals) $16,500.00 $16,500.00
Ground-Mounted Sign Panels Less Than Or Equal to 32 Sf, With Z-
645.5102 6.3 Bars $15.00 $94.50
645.81 4 Type A Sign Posts $250.00 $1,000.00
647.31 3 Relocate Sign Panel, Sign Panel Assembly Size 1 (Under 30 SQ-FT) $150.00 $450.00
Remove and Dispose Signs, Ground Mounted Type A Sign Supports
647,61 1 and Foundations $100.00 $100.00
662.01000007 1 Re-Establishing Electrical Underground Service $3,500.00 $3,500.00
680.05010007 1 360 Degree Camera Video Detection System $32,500.00 $32,500.00
680.05020007 1 360 Degree Camera V Assembly $8,500.00 $8,500.00
680.5001 14.8 Pole Excavation and Concrete Foundation $4,250.00 $62,900.00
680.5002 1 Concrete Base for Controller Cabinet $2,850.00 $2,850.00
680.510501 3 Pullbox- Rectangular, 26X18 Inches, Reinforced Concrete $2,400.00 $7,200.00
680.51100010 2 Clean Existing Pullbox $250.00 $500.00
680.520106 350 Conduit, 2 NPS, Metal Steel, Zinc $42.50 $14,875.00
680.5201100 30 Conduit, 4 NPS, Metal Steel, Zinc $98.00 $2,940.00
680.53010010 175 Clean Existing Conduit $10.00 $1,750.00
680.600733 2 Traffic Signal Pole - Span Wire 7,000 Pound Load, 33 Feet Long $19,500.00 $39,000.00
Traffic Signal Pole Top Mount 8 Feet Mounting Height- 12' Ped Pole
680.6708 6 Required $2,750.00 $16,500.00
680.7001 1 Single Span Wire Assembly $1,200.00 $1,200.00
680.7003 1 Dual Span Wire Assembly With Lower Tether Wire $1,650.00 $1,650.00
680.730214 60 Signal Cable 2 Conductor, 14 AWG $5.50 $330.00
680.730514 1750 Signal Cable, 5 Conductor 14 AWG $7.00 $12,250.00
680.73104 400 Signal Cable, 10 Conductor, 14 AWG $9.00 $3,600.00
680.780000001 1 Modify And Remove Traffic Signal Equipment $6,550.00 $6,550.00
Page 50 of 120
vAiw
i VERDE 89 Edison Avenue • Mt. Vernon, New York 10550
ELECTRIC MAINTENANCE CORP. Phone 914-664-7000 • Facsimile 914-668-7997
680.80320108 1 Furnish And Install Microcomputer Cabinet(Type 330SR) $28,750.00 $28,750.00
680.80330004 1 Cabinet Base Adapter $1,500.00 $1,500.00
680.810101 6 Traffic Signal Module, 12 IN Red Ball, LED $160.00 $960.00
680.810103 6 Traffic Signal Module, 12 IN Yellow Ball, LED $160.00 $960.00
680.810104 2 Traffic Signal Module, 12 IN Yellow Arrow, LED $160.00 $320.00
680.810105 6 Traffic Signal Module, 12 IN Green Ball LED $160.00 $960.00
680.810106 2 Traffic Signal Module, 12 IN Green Arrow LED $160.00 $320.00
680.810107 22 Traffic Signal Section -Type 1, 12 IN $395.00 $8,690.00
680.8111 2 Traffic Signal Bracket Assembly- 1 Way $675.00 $1,350.00
680.8112 2 Traffic Signal Bracket Assembly - 2 Way $925.00 $1,850.00
680.813105 6 Pedestrian Signal Module - 12 IN Bi-Modal, Hand-Man Symbol LED $450.00 $2,700.00
680.813106 12 Pedestrian Signal Section, Polycarbonate,Type 1, 12 IN $470.00 $5,640.00
680.8131 6 Accessible Pedestrian Push Button Station $1,450.00 $8,700.00
680.8142 6 Pedestrian Signal Post Top Mount Assembly $485.00 $2,910.00
680.81500010 6 Pedestrian Count Down Timer Module $450.00 $2,700.00
680.81990003 6 Traffic Signal Back Plates With Yellow Reflective Tape $500.00 $3,000.00
680.8204 3 Overhead Sign Assembly,Type D $865.00 $2,595.00
680.82201908 6 Breakaway Transformer Base (Traffic) $545.00 $3,270.00
680.84100210 2 No Turn On Red (NTOR) LED Overhead Sign 24" W x 30" $9,565.00 $19,130.00
Electrical Meter Socket, 200 AMP, Single Phase, 240/120 Volt W/
680.90920008 1 Bypass Switch For Signal Installations $1,200.00 $1,200.00
680.94000008 1 Traffic Signal Service Entrance - Underground $2,500.00 $2,500.00
680.94010003 1 Watertight Disconnect Box- NEMA 4X $1,900.00 $1,900.00
680.94997008 1 Furnish And Install Electrical Disconnect/Generator Transfer Switch $2,740.00 $2,740.00
680.95010615 30 Service Cable, 1 Conductor, No. 06 AWG $6.00 $180.00
Total Cost of Base Bid>>>>> $568,934.50
Alternate No. 1
Item # Qty Description Unit Cost Total
206.03-2 10 Conduit Excavation And Backfill Including Surface Restoration $135.00 $1,350.00
680.5002-2 1 Concrete Base For Controller Cabinet $2,850.00 $2,850.00
680.520106-2 10 Conduit, 2 NPS, Metal Steel, Zinc $42.50 $425.00
680.520110-2 10 Conduit, 4 NPS, Metal Steel, Zinc $98.00 $980.00
680.730514-2 40 Signal Cable, 5 Conductor, 14 AWG $6.90 $276.00
680.750214 40 Shielded Communication Cable 2 Pairs, 14 AWG $3.00 $120.00
680.80320004 1 Base Mounted Equipment Cabinet $7,635.00 $7,635.00
680.80330004-2 1 Cabinet Base Adapter $1,000.00 $1,000.00
680.80500003 1 Battery Backup System For Traffic Signals $5,000.00 $5,000.00
Total Cost of Alternate No. 1 $19,636.00
Total Cost of Project (Base Bid Plus Alternate No. 1) >>>>> $588,570.50
Submitted by:
erde Electric Maintenance Corp.
Robert Craig
Vice President
Page 51 of 120
c 4
ir @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Robert P. Wasp, Town Engineer
Re: Authorization for Town Administrator Signature for Equitable Business
Opportunities ("EBO")Portal
Date: June 7, 2023
Attached is a memo from Robert Wasp,Town Engineer,regarding the creation of the Town's Equitable
Business Opportunities ("EBO")portal account, which is required by the New York State Department
of Transportation for federally funded projects. In order to open an account, Town Board authorization
is required for the Town Administrator to sign the attached certification form.
Action Requested:
Resolved that the Town Board hereby authorizes the Town Administrator to sign the
certification form, required to open an EBO account for federally funded projects.
Page 52 of 120
7
I �0
w rn Town of Mamaroneck
rz— if ` Engineering Depailiuent, Town Center
FOUNDED 1661 ' 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
rwasp@townofmamaroneckNY.org
Date: June 7, 2023
To: Meredith Robson, Town Administrator
From: Robert P. Wasp, Town Engineer
Subject: Authorization for Town Administrator Signature for Equitable Business
Opportunities ("EBO")Portal
General:
NYSDOT requires that federally funded projects use their online Equitable Business Opportunities
(EBO) portal to track payments, EEO goals and DBE participation as part of the Waverly Avenue
Bridge project. Instructions for setup of the Town's new account have been provided by our
Engineering consultant and are attached to this item.
Completion of the attached signature certification form is required as part of the setup process for the
Town's new EBO portal account. A municipal resolution authorizing the Town Administrator's
signature must be provided to accompany the completed certification form.
The Engineering Department requests that the Town Board adopt a resolution to authorize the Town
Administrator to sign the signature certification document. Please feel free to contact me with any
questions.
Attachment/s:
Sponsor Request for EBO system login
Page 53 of 120
REQUEST FOR EBO SYSTEM LOG-IN/PASSWORD
(Signature Certification for Municipalities)
APPLICANT INFORMATION
Municipality's Legal Name:
Name and Title of Municipality's
Primary Log-in Holder:
E-mail Address:
Mailing Address:
Mailing Address:
City: State: Zip Code:
On behalf of the above-listed municipality, I hereby agree to comply with the terms and conditions of access to
and use of the Internet Government Solutions (IGS) Equitable Business Opportunities (EBO) system set forth in the
System User Agreement attached to this application form.
Signature of Applicant (the Responsible Local Official (RLO):
(Printed Name) (Signature) (Title)
A copy of the municipal resolution must accompany this request.
Page 54 of 120
NYSDOT EQUITABLE BUSINESS OPPORTUNITIES (EBO)
SYSTEM USER AGREEMENT
This System User Agreement forms an integral part of each application to the New York State Department of
Transportation (NYSDOT) for obtaining log-in/password access to the Equitable Business Opportunities (EBO) System
maintained and operated by NYSDOT. By signing and submitting such an application, you agree to be bound by the
terms of this System User Agreement.
This System User Agreement governs the terms and conditions upon which your municipality, and your
municipality's authorized users (referred to collectively as"User") will be allowed to access and use NYSDOT's EBO
System.
NYSDOT authorizes the User, and the User agrees, to access and use the EBO System solely for official business
purposes associated with the User's participation in construction, consultant engineering and professional services
contracts awarded by NYSDOT or other Federal Aid sub-recipients. Such purposes include the administration of civil
rights requirements associated with Federal Aid projects.
NYSDOT requires, and the User agrees, that in accessing and using the EBO System, the User will comply with NYSDOT's
Information Security policies, procedures and directives, to the full extent required by NYSDOT's Information Security
Officer, NYSDOT's Office of Information Services (OIS), and NYSDOT's EBO System Administrator. Such policies and
requirements include the following:
1) The User's Primary Log-in ID Holder shall be personally responsible for usage of NYSDOT's EBO System
by any and all of the User's other authorized users, including compliance with this System User
Agreement and NYSDOT Information Security requirements, and shall exercise oversight over usage of
the EBO System by such other authorized users.
2) The User will access and use the EBO System solely for the official business purposes indicated above.
The User will not use access to the EBO System to access or use any other portion of NYSDOT's
information technology (IT) Systems.
3) The User will maintain the confidentiality and security of the User's EBO System log-in ID and password,
will provide such password only to authorized users within the User's business organization, and will not
disclose such password to any persons other than authorized users who are officers or employees of the
User.
4) The User's Primary Log-in Holder shall promptly deactivate the system access of any former employee, or
other formerly authorized user, whom the User no longer authorizes to have access to the EBO System.
5) The User shall maintain the confidentiality and security of the Social Security Numbers (SSNs) of the
User's employees, and any other confidential information obtained or submitted to NYSDOT in connection
with use of the EBO System.
Page 55 of 120
c 4
ir @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Allison May, Town Clerk
Re: Standard Work Day and Reporting Resolution for Elected and Appointed
Officials
Date: June 8, 2023
Attached is a standard work day and reporting resolution for elected and appointed officials.
Action Requested:
Be IT RESOLVED, that the Town of Mamaroneck / 30054-010 hereby established the
following standard work days for these titles and will report the officials to the New York
State and Local Retirement based on their record of activities.
Attachments:
A May 2023 Standard Work Day and Reporting Resolution
Page 56 of 120
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Instructions for completing the Standard Work Day and Reporting Resolution
A B C D E F G H I J
Name Social NYSLRS ID Title Current Standard Record of Not Pay Tier 1
Security Term Begin Work Day Activities Submitted Frequency
Number & End Date Result
Elected Officials
John 0000 R11111111 Highway 1/1/2018- 8.00 32.79 Weekly
Smith Superintendent 12/31/2019
Michell 1111 R11111111 Town Justice 1/1/2018- 6.25 X Bi-Weekly X
eJones 12/31/2018
Appointed Officials
Joseph 2222 R22222222 Planning Board 1/1/2018- 7.00 17.54 Monthly
Grey Member 12/31/2018
A. Name: The official's complete first and last name must be included for identification purposes.
B. Social Security Number: The last four digits of the official's Social Security Number must be included for identification purposes.
For security purposes,the last four digits of the Social Security Number can be omitted from the publicly posted version.
C. NYSLRS ID: The official's NYSLRS ID must be included for identification purposes. For security purposes, the NYSLRS ID can be
omitted from the publicly posted version.
D. Title:All paid elected and appointed officials (who are active members of the Retirement System)and are not paid hourly and do not
participate in a employer's time keeping system that consists of a daily record of actual time worked and time charged to accruals
must be listed. For the purpose of the regulation, an "appointed official" is someone who is appointed by an elected official, an
appointed official or governing board. They hold an office in an organization or government and participate in the exercise of
authority.This also includes appointees of elected and appointed officials such as deputies,assistants or confidential secretaries.
E. Current Term Begin & End Dates: All officials listed on the Resolution must have a specified Term End date. Leaving this column
blank or listing `Tenure/At Pleasure' is not acceptable. If the official does not have a designated term, the current term for the official
who appointed them to the position should be used. If they are appointed by the governing board, the chairman of the board's term
should be used.
F. Standard Work Day: The minimum number of hours that can be established for a standard work day (SWD) is six, while the
maximum is eight. A SWD is the denominator to be used for the days worked calculation; it is not necessarily always the number of
hours a person works. For example, if a board member only attends one three-hour boarding meeting per month, you must still
establish a SWD between six and eight hours as the denominator for their record of activities(ROA)calculation.
G. Record of Activities Result*:This column must be left blank if an official does not submit their required sample three-month ROA.
To determine the average number of days worked per month, you must divide the total number of hours documented on the three-
month ROA by three months to get a one-month average number of hours worked. Then, the one-month average number of hours
worked must be divided by the SWD to get the average number of days worked per month.
H. Not Submitted: This column must be checked if an official has not submitted the required sample three-month ROA within the 150
day requirement, regardless of whether they are being reported by another employer for the same period. If the Retirement System
receives such a Resolution, it will contact the official to notify them of the consequences of not submitted the ROA.
I. Pay Frequency: This column should be filled in with one of the following options:Annually, Bimonthly, Biweekly, Monthly, Quarterly,
Semi-annually or Weekly.
J. Tier 1: If the official is a Tier 1 member,this box should be checked. Tier 1 members are not required to keep a ROA.
Once passed, the Resolution must be posted on your public website for a minimum of 30 days or if a website isn't available to the public,
on the official sign-board or at the main entrance to the clerk's office. A certified copy of the Resolution and Affidavit of Posting must be
filed with the Office of State Comptroller within 45 days of the adoption. The Resolution and Affidavit can be submitted via the Submit
Resolution for Official link in Retirement Online.
*To determine the number of days worked to include on the monthly report for the various payroll frequencies, please refer to the
Calculating Days Worked instructions available in the`Reporting Elected &Appointed Officials'section of our website: Page 58 Of 120
http://www.osc.state.ny.us/retire/employers/elected appointed officials/index.php g
i41
_0, r @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Recreation Scholarships
Date: June 8, 2023
The issue of offering Recreation related scholarships has been raised. We should discuss the possibility
of offering scholarships to members of the community for certain Recreation programs and offerings,
but I would anticipate that this would be the initial conversation and no formal action would be required
at this time.
Page 59 of 120
c 4
i _0, r @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Extension to the Agreement for Pace Land Use Law Center
Date: May 29, 2023
Attached please find the enclosed amended agreements between the Town of Mamaroneck and Pace
University regarding Comprehensive Plan services and the original agreement that was approved on
October 6, 2021. The first amendment extended the agreement from December 30, 2022 to May 30,
2023. If approved, this second amendment would allow for an additional extension to September 30,
2023 to complete all services.
Action Requested:
Resolved that the Town Board hereby approves the extension to the agreement with Pace
University for Comprehensive Plan services to September 30, 2023 and hereby authorizes
the Town Administrator to execute the agreement and any related documents necessary to
carry out its implementation.
Attachment/s:
Extension Amendment_Comp Plan_9.30.23
Amendment 1 & Original Agreement
Page 60 of 120
Amendment to Agreement for Services
between the Town of Mamaroneck and Pace University
This Amendment II ("Amendment") effective May 30, 2023 (the "Effective Date"),
modifies the Agreement for Services ("Agreement")between Pace University for its Elisabeth
Haub School of Law's Land Use Law Center (PACE) ("Contractor") and the Town of
Mamaroneck. Capitalized terms used and not otherwise defined in this Amendment shall have
the meanings ascribed to such terms in the Agreement. In the event of any conflict between this
Amendment and the Fee for Service Agreement, this Amendment shall govern.
Whereas,the Parties agree that Contractor will continue to support the completion of the scope
of work.
Now,therefore,pursuant to the terms and conditions of the Agreement and this Amendment, the
Parties agrees as follows:
1. Article 1 in Amendment Ito the Agreement shall be revised and extended under this
Amendment II and is hereby amended such that"May 30, 2023" is deleted and replaced with
"September 30,2023."
2. No other changes: Notwithstanding anything stated in this Amendment to the contrary, all
terms and conditions in the Agreement shall remain unchanged unless specifically amended
by this Amendment or subsequent amendments.
3. Counterparts: This Amendment may be executed in two or more counterparts, and by different
parties hereto on separate counterparts, each of which will be deemed an original, but all of
which together will constitute one and the same instrument.
In witness whereof,the parties have caused this Amendment to be executed as a document
under seal as of the Effective Date.
Pace University Town of Mamaroneck
By: By:
Name: Name:
Title: Title:
Date: Date:
Page 61 of 120
Amendment to Agreement for Services
between the Town of Mamaroneck and Pace University
This Amendment ("Amendment") effective December 30, 2022 (the"Effective Date"),
modifies the Agreement for Services ("Agreement")between Pace University for its Elisabeth
Haub School of Law's Land Use Law Center (PACE) ("Contractor") and the Town of
Mamaroneck. Capitalized terms used and not otherwise defined in this Amendment shall have
the meanings ascribed to such terms in the Agreement. In the event of any conflict between this
Amendment and the Fee for Service Agreement, this Amendment shall govern.
Whereas,the Parties agree that Contractor will continue to support the completion of the scope
of work.
Now, therefore,pursuant to the terms and conditions of the Agreement and this Amendment, the
Parties agrees as follows:
1. Article 1 in the Agreement shall be revised and extended under this Amendment and is
hereby amended such that "December 30, 2022" is deleted and replaced with "May 30,
2023."
2. No other changes: Notwithstanding anything stated in this Amendment to the contrary, all
terms and conditions in the Agreement shall remain unchanged unless specifically amended
by this Amendment or subsequent amendments.
3. Counterparts: This Amendment may be executed in two or more counterparts,and by different
parties hereto on separate counterparts, each of which will be deemed an original, but all of
which together will constitute one and the same instrument.
In witness whereof,the parties have caused this Amendment to be executed as a document
under seal as of the Effective Date.
Pace University Town of Mamaroneck
thl—
By:Joselva.10 elli(Dec 19,2022 11:37 EST) By:
Name:Joseph Ca p p a re l l i Name: /t/ 1' 1M
Title:VP Controller/CCO Title: --r6t.)- t RAM/ zi
Date: Dec 19,2022 Date: ( "/ 4
Page 62 of 120
FEE FOR SERVICES AGREEMENT
AGREEMENT made this 23 day of September, 2021, by and between PACE
UNIVERSITY, One Pace Plaza, New York, New York 10038 (hereinafter referred to as
"Pace"), and the Town of Mamaroneck, with offices at 740 West Boston Post Road,
Mamaroneck,NY 10543.(hereinafter referred to as"Town'9.
1. Term. This Agreement shall commence on October 1, 2021 and terminate on December
30,2022(the"Term").
2. Duties. (a)The Town hereby retains Pace to perform the following services(the "Work"),
which Work shall not include lobbying or campaign-intervention activities or services within
the meaning of state or federal law:
(a) Scope of Work stated in Appendix A
(b) Pace shall meet or exceed the customary standards of care and professionalism expected
in its industry or area of expertise in performing all Work. Pace shall comply with all federal,
state, and local laws regarding business permits, certificates, and licenses and Pace shall
obtain and maintain such permits, certificates, and licenses that may be required to perform
the Work. The Town agrees that Pace's sole and exclusive obligation with respect to the
Work covered by this limited warranty shall be, in Pace's sole discretion, to correct proven
nonconformity(ies)or to refund the fees paid to Pace for the nonconforming Work.
(c)Notwithstanding anything to the contrary contained in this Agreement,the Work shall not
include lobbying or campaign-intervention activities or services within the meaning of state
or federal law; shall not include evaluation of the Town or other personnel; and shall not
include the provision of legal advice to the Town or to third parties.
3. Fees and Expenses. In exchange for its performance of the Work, Pace shall be paid up to,
but not exceed, $135,000 upon Pace's submission of an invoice. Pace shall also be reimbursed
for such expenses as it incurs in connection with its provision of the Work.
4. Termination. Either party may terminate this Agreement with thirty (30) days prior
written notice to the other party. The Town hereby acknowledges and agrees that,
notwithstanding anything to the contrary contained in this Agreement, in the event of such
termination, Pace shall be paid in full for all Work performed through the effective date of
termination.
5. No Employment Relationship Created. It is understood and agreed between the parties
that Pace's relationship to the Town hereunder is solely and exclusively that of an
independent contractor. Pace shall be permitted to engage in any business and perform
services for its own accounts. Except as specifically permitted in this Agreement, neither
party shall use the name or trademarks of the other party or incur any obligation or expense
for or on behalf of the other party without the other patty's prior written consent in each
instance.
Page 63 of 120
2
6. Binding Effect. This Agreement is binding upon the parties hereto and upon their
respective successors and assigns.
7. Force Majeure. Notwithstanding anything to the contrary contained in this Agreement,
Pace shall not be liable, nor shall any credit or other remedy be extended, for Pace's failure,
in whole or in part, to fulfill its obligations under this Agreement where such failure arises
from or in connection with causes beyond Pace's control, including, but not limited to,acts of
God, flood, extreme weather, fire or other natural calamity,terrorist attack,any law,order, or
regulation or action of any governmental entity or civil or military authority, power or utility
failure, cable cuts, unavailability of rights-of-way, national emergencies, riots, wars, strikes,
lock-outs, work stoppages, or other labor difficulties (each a "Force Majeure Event"). If a
Force Majeure Event occurs during the term hereof, Pace shall be excused from performance
hereunder.
8. Governing Law and Jurisdiction. Except as may be preempted by federal law, this
Agreement shall be governed by the laws of the State of New York, without regard to its choice
of law principles. Litigation of all disputes between the parties arising from or in connection with
this Agreement shall be conducted in a court of appropriate jurisdiction in the State of New York,
County of New York.
9.Notices. All notices to Pace in connection with this Agreement shall be sent to:
Tiffany Zezula
Deputy Director
78 North Broadway
White Plains,NY 10603
with simultaneous copies to:
Pace University
One Pace Plaza
New York,NY 10038
Attn: Vice President for Finance
and
Pace University
One Pace Plaza
New York,NY 10038
Attn: University Counsel
All notices to the Town in connection with this Agreement shall be sent to:
Meredith S. Robson
740 West Boston Post Road
Mamaroneck,NY 10543
Page 64 of 120
3
10. Entire Apt reement. This Agreement, together with any exhibits or addenda annexed
hereto, is the sole, complete, and exclusive expression of the parties' intent with respect to
the subject matter hereof. This Agreement may be amended or modified only by a writing
countersigned by authorized representatives of each party.
11. No Waiver. Failure of either party to enforce any of its rights hereunder shall not
constitute a waiver of such right(s) or of any other rights and shall not be construed as a
waiver or relinquishment of any such provisions, rights, or remedies; rather, the same shall
remain in full force and effect.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the day and
year first above written.
PACE UNIVERSITY TOWN OF MAMARONECK
qk
By:lose dPa Liflelli(Nov10,202114:55EST) _ By: 14{tSIC ` 4 :` J" 3--
Joseph A. Capparelli Meredith S. Robson
Vice President for Finance Town Administrator
and Controller
Page 65 of 120
i41
_ r @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: William Maker Jr., Town Attorney
Re: Consideration of Acceptance of Title to a Portion of Pryer Manor Road
Date: May 12, 2023
Attached is a memo from Town Attorney,Bill Maker,regarding the acquisition of the title to the portion
of Pryer Manor Road, located within the unincorporated area of the Town of Mamaroneck, that is
owned by the City of New Rochelle. The transfer of this title would be of no cost to the Town and
would provide for clear and appropriate municipal service areas on that road. It was originally
anticipated that New Rochelle would approve this back in May, but it was inadvertently left off that
agenda. It is expected to be approved by the City on June 13, 2023.
Action Requested:
RESOLVED,that the Town of Mamaroneck will accept a deed from the City of New
Rochelle transferring to the Town the portion of Pryer Manor Road that is located within
the unincorporated area of the Town but owned by the City, and
BE IT FURTHER
RESOLVED,that the Town Administrator is authorized and directed to sign all
documents necessary in order for the deed transferring such title from the City of New
Rochelle to the Town to be recorded by the Westchester County Clerk, and
BE IT FURTHER
RESOLVED,that the Town Administrator arrange to have such deed recorded by the
Westchester County Clerk as soon as possible after the requisite documents have been
signed.
Page 66 of 120
47
o
o
� - a
w Q 4 z Town of Mamaroneck
rz- ! ' Town Attorney, Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
WMakerJr@townofmamaroneckNY.org
Date: May 12, 2023
To: Meredith Robson, Town Administrator
From: William Maker Jr., Town Attorney
Subject: Consideration of Acceptance of Title to a Portion of Pryer Manor Road
General:
The Board will recall that a title search uncovered that small sections of Pryer Manor Road located
within the Town actually are owned by the City of New Rochelle. The City has no use for these slivers
but the Town should have title to them so that it will own all of the portion of Pryer Manor Road that
is located within its borders.
The City Council appears to be amenable to transferring its title to these areas at no cost to the Town.
Corporation Counsel advised me that she expects the Council to vote on a motion to do so at its May
16 meeting. Accordingly, it is appropriate for this Board to vote to accept such a conveyance. A
proposed resolution is being submitted to you with this memorandum.
Attachment/s:
2023-5-12-resolution accepting deed from NR
Page 67 of 120
Resolution re: Acquiring title to the portion of Pryer Manor Road located within the
unincorporated area of the Town of Mamaroneck that is owned by the City of New Rochelle
WHEREAS, a search of the records kept by the Westchester County Clerk demonstrates
that a portion of Pryer Manor Road located within the unincorporated area of the Town
is owned by the City of New Rochelle, and,
WHEREAS, it is appropriate for the Town to have title to the entire portion of Pryer
Manor Road that is located within in its unincorporated area, and
WHEREAS, the City of New Rochelle has no need to own any portion of Pryer Manor
Road lying outside its municipal boundaries, and
WHEREAS, the City of New Rochelle is willing to convey to the Town its title to the
portion of Pryer Manor Road that is located within the unincorporated area of the Town.
NOW THEREFORE,BE IT
RESOLVED, that the Town of Mamaroneck will accept a deed from the City of New
Rochelle transferring to the Town the portion of Pryer Manor Road that is located within
the unincorporated area of the Town but owned by the City, and
BE IT FURTHER
RESOLVED, that the Town Administrator is authorized and directed to sign all
documents necessary in order for the deed transferring such title from the City of New
Rochelle to the Town to be recorded by the Westchester County Clerk, and
BE IT FURTHER
RESOLVED, that the Town Administrator arrange to have such deed recorded by the
Westchester County Clerk as soon as possible after the requisite documents have been
signed.
May 12,2023
Page 68 of 120
c 4
ir @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Q 1 2023 Operating Budget Amendments
Date: May 19, 2023
Attached please find a memo from Tracy Yogman, Town Comptroller regarding Q1 2023 Operating
Budget Amendments needed. Tracy will be present at the meeting to go over the report with you.
Action Requested:
Resolved that the Town Board hereby authorizes the Town Comptroller to make necessary
budget amendments, as presented.
Page 69 of 120
I �0
w .Q I rn Town of Mamaroneck
Comptroller, Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
tyogman@townofmamaroneckNY.org
Date: May 19, 2023
To: Meredith Robson, Town Administrator
From: Tracy Yogman, Town Comptroller
Subject: Q1 2023 Operating Budget Amendments
General:
1.Consultant Services
The 2023 Adopted Operating Budget included funding for communications and social media services
in the contingency account. The Town Board approved a contract for January - June 2023. A budget
transfer from contingency is recommended for the cost of the additional funds needed for the annual
cost.
2. Town Center Generator
The Town Center generator is at the end of its useful life and was not working when a minor electrical
issue occurred. As a result,the Town is now renting a generator on a monthly basis until the repair can
be done. The total cost of the rent for April, May and June and the repair is approximately $23,000. A
budget amendment is recommended below to fund this one-time cost from fund balance.
3. Ice Rink Chiller Pumps
Two chiller pump motors for the ice rink failed. It was less expensive to replace both motors than to
repair them. A budget transfer from contingency is recommended below to fund the repairs.
4. Diesel Fuel
The annual invoice for diesel fuel for the Mamaroneck ambulances is significantly higher than
budgeted. A budget amendment is recommended below to fund this cost from fund balance.
5. Crosswalk Signals
A donation was received in 2022 for the purchase of the necessary parts and equipment to replace the
crosswalk buttons at the traffic signal on N. Chatsworth Ave/Myrtle Blvd. In addition, the Town
received an insurance reimbursement for the replacement of the crosswalk signal at Palmer/Richbell as
a result of an accident. A budget amendment is recommended below to fund the cost of both
replacements.
Page 70 of 120
6. Ice Rink Trust
The Ice Rink Trust has been established for revenues and donations for expenses incurred at the Ice
Rink. A budget amendment is recommended below to transfer funds for the Ice Breaker Hockey
Tournament and the purchase of two new televisions for the concession area.
Attachment/s:
2023 OPERATING BUDGET AMENDMENTS -June 12, 2023
Page 71 of 120
GENERAL TOWN WIDE FUND (FUND A): Amount
1 Expense A.1221.4035 Consultant Services-Communications Increase $ 45,000
Expense A.1900.4050 Contingency Decrease (45,000)
2 Expense A1620-4002 Service Contracts Increase 26,300
Expense A.1900.4050 Contingency Decrease (26,300)
3 Expense A7265-4163 Equip/Building Repairs-Ice Rink Increase 24,000
Expense A1900-4050 Contingency Decrease (24,000)
4 Expense SM4190-4006 Diesel Fuel-MEMS Increase 5,402
Revenue SM999-5995 Appropriated Fund Balance Increase 5,402
5 Revenue A9999-2705 Donations Decrease (10,000)
Revenue A9999-5995 Appropriated Fund Balance Increase 10,000
Revenue B9999-2705 Donations Increase 10,000
Revenue B9999-2680 Insurance Reimbursement Increase 11,105
Expense B3310-2129 Traffic Signals Increase 21,105
6 Revenue A7265-2705 Donations Increase 9,858.80
Expense A7265-4036 Operating supplies Increase 3,308.30
Expense A7265-4010 Supplies Increase 4,000.50
Expense A7265-2102 Equipment Increase 2,550.00
Page 72 of 120
c 4
ir @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Tracy Yogman, Town Comptroller
Re: Q1 2023 Capital Budget Amendments
Date: June 7, 2023
Attached please find a memo from Tracy Yogman, Town Comptroller regarding 2023 Capital Budget
Amendments needed. Tracy will be present at the meeting to go over the report with you.
Action Requested:
Resolved that the Town Board hereby authorizes the Town Comptroller to make necessary
budget amendments, as presented.
Attachments:
Q 1 2023 CAPITAL BUDGET AMENDMENTS - June 12, 2023
Page 73 of 120
2023 CAPITAL BUDGET AMENDMENTS
Item# CAPITAL FUND (FUND H) Amount
1 Revenue Transfer from Fire H3472.5034 Increase $ 6,384.33
Expense Vehicles-Fire Chief vehicle outfitting H3472.0400 Increase 6,384.33
2 Revenue Transfer from Water H1384.5038 Increase 6,157.48
Expense Brevoort Lane H1384.0400 Increase 6,157.48
3 Revenue Transfer from Water H1387.5038 Increase 26,901.23
Expense Purchase Booster H1387.0400 Increase 26,901.23
4 Revenue Transfer from General Fund H1614-5031 Increase 58,627.20
Expense Town Center Generator Design H1614-0400 Increase 29,000.00
Expense Town Center Restrooms H1614-0400 Increase 29,627.20
5 Revenue Transfer from Part Town H3172-5032 Increase 16,950.85
Expense Police Vehicles Outfitting H3172-0400 Increase 16,950.85
6 Revenue Transfer from Water H1393-5038 Increase 24,259.00
Expense WJWW Garage H1393-0400 Increase 24,259.00
7 Expense Ambulance toughbooks H4120-0400 Decrease (2,345.00)
Expense Transfer to Ambulance H4120-9909 Increase 2,345.00
8 Expense Tablets for sewer maps H8120-0400 Decrease (6,000.00)
Expense Transfer to Sewer H8120-9906 Increase 6,000.00
9 Expense Transfer to General Fund H6758-9901 Increase 8,000.00
Expense Sr Center Building Improvs H6758-0400 Decrease (8,000.00)
Expense Transfer to General Fund H6758-9901 Increase 25,663.12
Expense Sr Center Banquet room H6758-0400 Decrease (25,663.12)
10 Expense Ice rink dehumidifiers H7271-0400 Decrease (6,053.93)
Expense Transfer to General Fund H7271-9901 Increase (6,053.93)
11 Expense Water Infrastructure Paving H1368-0400 Decrease (233,621.22)
Expense Transfer to Water H1368-9904 Increase (233,621.22)
12 Expense Hillside Ave Bridge H5163-0400 Decrease (184,087.70)
Revenue Apprropriated Fund Balance H5163-5995 Decrease (184,087.70)
Expense Waverly Ave Bridge H5162-0400 Increase 184,087.70
Revenue Apprropriated Fund Balance H5162-5995 Increase 184,087.70
13 Expense Waverly Ave Bridge H5162-0400 Increase 2,342,152.00
Revenue State Gant H5162-3999 Increase 166.00
Revenue County Funding H5162-2706 Increase 2,084,986.00
Revenue Transfer from General Fund H5162-5031 Increase 257,000.00
24 Expense Field Replacement H70101-0400 Increase 36,150.00
Revenue Donations H70101-2705 Increase 36,150.00
Page 74 of 120
2023 CAPITAL BUDGET AMENDMENTS
Item# CAPITAL FUND(FUND H) Amount
25 Revenue State Grant-EFC-Rye Lake UV H1352-3990 Increase 460,800.00
Revenue Transfers from SW H1352-5038 Decrease (214,400.00)
Expense Transfer to SW H1352-9904 Increase 246,400.00
26 Revenue Transfer from Water H1394.5038 Increase 101,200.00
Expense Weaver St Pump Station H1394.0400 Increase 101,200.00
27 Revenue Bond proceeds H1395.5710 Increase 252,500.00
Expense Country Lane Water Main H1395.0400 Increase 250,000.00
Expense Bond costs H1395.4022 Increase 2,500.00
28 Expense Pagers H3467-0400 Increase 7,551.74
Expense Fire Equipment H3495-0400 Decrease (7,551.74)
Revenue Transfer from SF H3467-5034 Increase 7,551.74
Revenue Transfer from SF H3495-5034 Decrease (7,551.74)
29 Expense Transfer to SW H1367-9904 Decrease (16,170.04)
Expense Meter Vault#2 H1367-0400 Decrease (16,170.04)
30 Revenue Transfer to SW H1374-9904 Decrease (79,050.00)
Expense Meter Vault#3 H1374.0400 Decrease (79,050.00)
31 Revenue Bond Proceeds H5149-5710 Decrease (50,000.00)
Expense Colonial Ave Easement Drainage H5149-0400 Decrease 50,000.00
32 Expense Sidewalks Townwide H5173-0400 Increase 43,669.65
Expense Harmon Drive Sidewalk H5178-0400 Decrease (43,669.65)
Revenue Appropriated Fund Balance H5173-5995 Increase 43,669.65
Revenue Appropriated Fund Balance H5178-5995 Decrease (43,669.65)
33 Expenses Purchase Booster Pump Station H1373-0400 Decrease (87,080.66)
Expenses Transfer to SW H1373-9904 Increase 87,080.66
34 Expenses Water infrastrucure paving H1379-0400 Decrease (134,868.96)
Expenses Transfer to SW H1379-9904 Increase 134,868.96
35 Expenses Shaft 22-Chlorination H1365-0400 Decrease (185,000.00)
Expenses Bond Costs H1365-4022 Decrease (2,000.00)
Revenue Bond Proceeds H1365-5710 Decrease (187,000.00)
36 Expenses Traffic Signal-Myrtle/Murray H3361-0400 Increase 218,443.69
Expenses Traffic Signal-Palmer/Richbell H3361-0400 Decrease (218,443.69)
Revemue Transfers from Part Town-Myrtle/Murray H3361-5032 Increase 218,443.69
Revemue Transfers from Part Town-Palmer/Richbell H3361-5032 Decrease (218,443.69)
37 Expenses Meadow Mowing H8534-0400 Decrease (7,124.00)
Expenses Transfer to General Fund H8534-9901 Increase 7,124.00
Page 75 of 120
2023 CAPITAL BUDGET AMENDMENTS
Item# GENERAL FUND (FUND A)
14 Revenue Appropriated Fund Balance A9999-5995 Increase $ 14,391.74
Expense Transfer to Capital Fund(H1614) A9900-9950 Increase 14,391.74
15 Revenue Appropriated Fund Balance A9999-5995 Increase 685.23
Expense Transfer to Capital Fund(H1614) A9900-9950 Increase 685.23
16 Revenue Appropriated Fund Balance A9999-5995 Increase 13,853.00
Expense Transfer to Capital Fund(H7224) A9900-9950 Increase 13,853.00
17 Revenue Appropriated Fund Balance A9999-5995 Increase 61,580.50
Expense Transfer to Capital(H6798) A9900-9950 Increase 61,580.50
4 Expense Transfer to Capital(H1614) A9900-9950 Increase 58,627.20
Revenue Appropriated Fund Balance A9999-5995 Increase 58,627.20
9 Revenue Transfer fromCapital A9900-5040 Increase 33,663.12
Revenue Appropriated Fund Balance A9999-5995 Decrease (33,663.12)
10 Revenue Transfer fromCapital A9900-5040 Increase 6,053.93
Revenue Appropriated Fund Balance A9999-5995 Decrease (6,053.93)
13 Revenue Appropriated Fund Balance A9999-5995 Increase 257,000.00
Expense Transfer to Capital Fund(H5162) A9900-9950 Increase 257,000.00
37 Revenue Transfer fromCapital A9900-5040 Increase 7,124.00
Revenue Appropriated Fund Balance A9999-5995 Decrease (7,124.00)
PART TOWN FUND(FUND B)
5 Expense Transfer to Capital B9900-9950 Increase 16,950.85
Revenue Appropriated Fund Balance B9999-5995 Increase 16,950.85
WATER FUND(FUND SW):
20 Revenue Appropriated Fund Balance SW9999-5995 Increase 14,023.54
Expense Transfer to Capital Fund(H1384) SW9900-9950 Increase 14,023.54
21 Revenue Appropriated Fund Balance SW9999-5995 Increase 35,098.57
Expense Transfer to Capital Fund(H1387) SW9900-9950 Increase 35,098.57
2 Revenue Appropriated Fund Balance SW9999-5995 Increase 6,157.48
Expense Transfer to Capital Fund(H1384) SW9900-9950 Increase 6,157.48
3 Revenue Appropriated Fund Balance SW9999-5995 Increase 26,901.23
Expense Transfer to Capital Fund(H1387) SW9900-9950 Increase 26,901.23
6 Revenue Appropriated Fund Balance SW9999-5995 Increase 24,259.00
Expense Transfer to Capital Fund(H1393) SW9900-9950 Increase 24,259.00
11 Revenue Appropriated Fund Balance SW9999-5995 Decrease (233,621.22)
Revenue Transfer from Capital Fund(H1368) SW9900-5040 Increase (233,621.22)
25 Revenue Appropriated Fund Balance SW9999-5995 Decrease (246,400.00)
Page 76 of 120
2023 CAPITAL BUDGET AMENDMENTS
26 Expense Transfer to Capital Fund(H1394) SW9900-9950 Increase (101,200.00)
Revenue Contingency SW8340-4050 Decrease 101,200.00
29 Expense Transfer from Capital Fund(H1367) SW9900-5040 Increase 16,170.04
Revenue Appropriated Fund Balance SW9999-5995 Decrease (16,170.04)
30 Expense Transfer from Capital Fund(H1374) SW9900-5040 Increase 79,050.00
Revenue Appropriated Fund Balance SW9999-5995 Decrease (79,050.00)
33 Expense Transfer from Capital Fund(H1373) SW9900-5040 Increase 87,080.66
Revenue Appropriated Fund Balance SW9999-5995 Decrease (87,080.66)
34 Expenses Transfer from Capital Fund(H1379) SW9900-5040 Increase 134,868.96
Expenses Appropriated Fund Balance SW9999-5995 Decrease (134,868.96)
FIRE FUND(FUND SF)
1 Revenue Appropriated Fund Balance SF9999-5995 Increase 6,384.33
Expense Trans ferto Capital Fund(2020-72) SF9900-9950 Increase 6,384.33
7 AMBULANCE FUND(FUND SM)
Revenue Appropriated Fund Balance SM9999-5995 Decrease (2,345.00)
Revenue Transfer from Capital Fund(H4120) SM9900-5040 Increase 2,345.00
8 SANITARY SEWER DISTRICT(FUND SS)
Revenue Appropriated Fund Balance SM9999-5995 Decrease (6,000.00)
Revenue Transfer from Capital Fund(H8120) SM9900-5040 Increase 6,000.00
HIGHWAY FUND(FUND DB)
18 Revenue Appropriated Fund Balance DB9999-5995 Increase 1,688.68
Expense Transfer to Capital Fund(H5197) DB9900-9950 Increase 1,688.68
19 Revenue Appropriated Fund Balance DB9999-5995 Increase 39,936.66
Expense Trans fer to Capital Fund(H5104) DB9900-9950 Increase 39,936.66
22 Revenue Appropriated Fund Balance DB9999-5995 Increase 18,731.51
Expense Transfer to Capital Fund(H5192) DB9900-9950 Increase 18,731.51
23 Revenue Appropriated Fund Balance DB9999-5995 Decrease (34,807.39)
Expense Transfer From Capital Fund(H5392) DB9900-5040 Increase (34,807.39)
Page 77 of 120
41
w _ r @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Tracy Yogman, Town Comptroller
Re: Adoption of 375-e, 375-g and 375-i State Retirement Benefits for Members of
the Professional Firefighters Association, Local 898, IAFF,AFL-CIO
Date: June 1, 2023
As the Board will recall,the 375-i pension plan was discussed and approved at the last meeting on May
17, 2023. Unfortunately, we were subsequently advised by the NYS Comptroller's Office that they
originally sent us the wrong information and that the adoption of 375-e and 375-g was also required in
order to provide for the adoption of 375-i. Currently, these plans are at no cost to the Town. The
adoption of these additional plans is required in order to offer the enhanced plan 375-i originally
adopted in May by the Town Board.Because the error was on the part of the NYS Comptroller's Office,
they will honor our original effective date of May 19, 2023.
Action Requested:
BE IT RESOLVED that the Town Board of the Town of Mamaroneck does hereby elect to
provide the pension benefit of Sections 375-e,375-g and 375-i of the Retirement and Social
Security Law for paid Firefighters, as presently or hereafter amended.
Be IT FURTHER RESOLVED: that the effective date of such shall be the 19th of May
2023.
Page 78 of 120
a o
Q fr Town of Mamaroneck
rz— if ' ' Comptroller, Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
Tyogman@townofmamaroneckNY.org
Date: June 13, 2023
To: Meredith Robson, Town Administrator
From: Tracy Yogman, Town Comptroller
Subject: Adoption of 375-e, 375-g and 375-i State Retirement Benefits for Members
of the Professional Firefighters Association, Local 898, IAFF,AFL-CIO
General:
The Town Board adopted the 375-i benefit for the Town's paid firefighters on May 17, 2023. This plan
provides for an enhanced benefit upon retirement at no additional cost to the Town. The Town was
notified by New York State and Local Retirement System (NYSLRS) that in order to adopt 375-i, the
Town must also adopt the provisions of 375-e and 375-g. These two plans are administrative in nature
and only affect the two newer retirement Tiers V and VI.
As it was the intention of the Town to adopt all necessary plans up to and including 375-i, the original
effective date of May 18th, 2023 will be honored by NYSLRS.
Attached is the resolution required by NYSLRS to adopt 375-e,375-g and 375-i.
Attachments:
375e 375g 375i Resolution
Page 79 of 120
Office of the New York State Comptroller Received Date Resolution providing
IIAl\YSLRS Sections 375-e, 375-g and 375-i
New York State and Local Retirement System (Non-Contributory Retirement Plan with
110 State Street,Albany,New York 12244-0001 Guaranteed Benefit, Career Retirement Plan
and Improved Career Retirement Plan
Please type or print clearly
in blue or black ink for paid Firefighters)
Employer
Location Code 3 0 0 5 4
At a meeting of the* Town Board of the Town of Mamaroneck held at 740 W. Boston Post Rd , New York,
on June 12 ,2023 , offered the following resolution:
(person)
"BE IT RESOLVED: that the * Town Board of the Town of Mamaroneck
does hereby elect to provide the pension benefit of Sections 375-e, 375-g and 375-i of the Retirement and Social Security Law for paid
Firefighters, as presently or hereafter amended."
"BE IT FURTHER RESOLVED: that the effective date of such shall be the 19th ,day of May ,2023 ."**
** The effective date of the benefit cannot be prior to the date this resolution is "filed" with the Comptroller.
Documents mailed by the United States Postal Service registered or certified mail return receipt requested or
express mail and ultimately received by the Retirement System will be considered received as of the postmark date.
STATE OF NEW YORK,
SS:
COUNTY OF Westchester
Town of Mamaroneck
I, Allison May , clerk of the* of the
County of Westchester of the State of New York, do hereby certify that I have
compared the foregoing with the original resolution passed by such ,at a legally
convened meeting held on the day of ,2023 on file as part of
the minutes of such meeting, and that the same is a true copy thereof and the whole of such original. I further certify that the full
consists of members,and that of such members were
present at such meeting and that of such members voted in favor of the above resolution.
IN WITNESS WHEREOF, I have hereunto set my hand
and the seal of the (Seal)
Town of Mamaroneck
(name of employer)
on this day of ,2023
(signature of clerk)
*Legislative body.
The resolution must be adopted by the legislative body and be approved by any other body or officer required by law to approve
resolutions of such legislative body.
IiiIII i�III�I�I I II IiI IIiiI IiIiIIi IIiIi Ili IIiII iIiiI iIIII iiIiII IiI I��I Page 80 of 120
41
w _. r @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Professional Firefighters Association, Local 898, IAFF, AFL-CIO
Memorandum of Agreement(MOA)
Date: May 9, 2023
Attached is a revised Memorandum of Agreement between the Town of Mamaroneck Professional
Firefighters Association, Local 898, IAFF, AFL-CI ("Local 898") and the Town of Mamaroneck that
amends Section 22 (Pension and Benefit plans)of the current Collective Bargaining Agreement.As the
Board will recall, 375-i was discussed and approved at the last Board meeting on May 17, 2023.
Subsequent to this action, the Town received notification from the NYS Comptroller's office that they
had sent us the incorrect form of resolution and that the adoption of 375-e and 375-g was required in
order to adopt 375-i.
Under the revised terms, employees shall be eligible for the benefits provided by Section 375-e, 375-g
and 375-i of the Retirement and Social Security Law, as determined by the New York State Police and
Fire Retirement System (PFRS). Under this MOA, current and future employees, shall be responsible
for the payment of any increased cost to the Town arising out of eligibility for the 375-i benefit on a
pro-rata basis, however, at the present time,there is no additional cost.
Action Requested:
Resolved that the Town Board hereby approves the revised agreement with the Town of
Mamaroneck Professional Firefighters Association, Local 898, IAFF, AFL-CIO to
authorize addition of the 375-e and 375-g pension plans, in addition to the enhanced
retirement plan 375-i originally adopted in May by the Town Board and hereby authorizes
the Town Administrator to execute the agreement and file the resolution with the New York
State Comptroller. No other additional benefits are authorized under this resolution.
Attachments:
Revised TMFD MOA
Page 81 of 120
AGREEMENT BETWEEN THE TOWN OF MAMARONECK PROFESSIONAL
FIREFIGHTERS ASSOCIATION, LOCAL 898,IAFF, AFL-CIO AND THE TOWN OF
MAMARONECK
WHEREAS, the Town of Mamaroneck Professional Firefighters Association, Local 898,
IAFF, AFL-CIO ("Local 898") is an employee organization within the meaning of Section 201(5)
of the Public Employees' Fair Employment Act("Act").
WHEREAS, the Town of Mamaroneck ("Town") is a public employer within the meaning
of Article 14 of the New York State Civil Service Law;
WHEREAS, Local 898 and the Town are parties to a collective bargaining agreement
("CBA") for the period of January 1, 2020, through December 31, 2023;
WHEREAS, the parties wish to amend CBA Section 22 ("Pension and Benefit Plans");
NOW THEREFORE, the Town and Local 898 (collectively, "the Parties") desire to enter
into this Memorandum of Agreement("Agreement") and agree as follows:
1. CBA Section 22 is amended by adding new Section 22.1.1 ("375e,375-g, and 375-i
Coverage") after section 22.1 ("Pension") and before Section 22.2 ("Line of Duty Death"). New
Section 22.1.1 shall read as follows:
22.1.1 (375-e,375-g,and 375-i Benefit)
A. In addition to the benefit provided by Section 384-d of the Retirement and Social
Security Law, as set forth in Section 22.1 above, current and future employees of
the Town of Mamaroneck Fire Department shall also be eligible for the benefit
provided by Sections 375-e,375-g, and 375-i of the Retirement and Social Security
Law("375-e,375-g and 375-i Benefit") as determined by the NYPFRS.
B. Current and future employees, regardless of date of hire, shall be responsible
for the payment of any increased cost to the Town arising out of eligibility for the
375-e,375 g, and 375-i Benefit on a pro-rata basis. An employee's liability to pay
such increased cost shall be in addition to those contributions that an employee
may be required to make for the Section 384-d benefit in accordance with the
employee's applicable retirement Tier as determined by the NYPFRS. The Town
1
Page 82 of 120
is authorized to deduct such increased cost, if any, on a pro-rata basis from the
employee's pay.
C. This Agreement does not provide any other benefit afforded by the Retirement
and Social Security Law, to include but not limited to Section 375-i(p) of the
Retirement and Social Security Law.
D. The NYPFRS shall, in its sole discretion, determine an employee's eligibility
for the 375-e,375-g, and 375-i Benefit and the cost of eligibility for that benefit.
E. Eligibilityfor the 375-e,375-g, and 375-i Benefit is not retroactive in nature and
shall be effective on and after the date the Town Board's resolution electing to
provide said 375-e,375-g, and 375-i Benefit is filed with the New York State
Comptroller.
2. This Agreement modifies the parties' CBA and shall be annexed to said CBA and
deemed incorporated therein.
3. This Agreement is subject to approval by the Town Board and ratification by the
membership of Local 898.
4. This Agreement may be executed in any number of counterparts, each of which so
executed shall be deemed original, such counterparts shall together constitute but one agreement.
Facsimile or electronic copies shall be deemed as effective as the original.
Dated: June_, 2023 TOWN OF MAMARONECK
PROFESSIONAL FIREFIGHTERS
ASSOCIATION, IAFF LOCAL 898
By:
Name:
Title:
Dated: June_, 2023 TOWN OF MAMARONECK
By:
Name:
Title:
2
Page 83 of 120
c 4
i _0, r @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Robert P. Wasp, Town Engineer
Re: Recommendation of Bid Award for TA-23-03 - Myrtle Blvd & Murray Ave
Traffic Signal Replacement
Date: June 7, 2023
Attached please find a memo from Robert Wasp, Town Engineer, regarding the award of the bid for
TA-23-03 -Myrtle Boulevard &Murray Avenue Traffic Signal Replacement.
Action Requested:
Resolved that the Town Board hereby awards the bid, including the alternate for the
backup battery system, for traffic signal replacement services received and opened on
March 16,2023 to Verde Electric Maintenance Corp. in the revised amount of$588,570.50
and hereby authorizes the Town Administrator to execute the agreement and any related
documents necessary to carry out its implementation.
Page 84 of 120
47-7,7
a 13
w .Q I rn Town of Mamaroneck
rz— ! ` Engineering Depailiuent, Town Center
FOUNDED 1661 ' 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
rwasp@townofmamaroneckNY.org
Date: June 6, 2023
To: Meredith Robson, Town Administrator
From: Robert P. Wasp, Town Engineer
Subject: Recommendation of Bid Award for TA-23-03 -Myrtle Blvd&Murray Ave
Traffic Signal Replacement
General:
Bid procurement was recently completed for the Myrtle Boulevard & Murray Avenue Traffic Signal
Replacement Project. The project scope consists of traffic signal replacement at the aforementioned
intersection along with associated pedestrian improvements in this location. The signal at this
intersection is directly coordinated with the adjacent signal at Myrtle Boulevard and North Chatsworth
Avenue. Both signals will be upgraded with video detection resulting in improved signal timing and
operation and maintenance. Pedestrian improvements include installation of new pedestrian signals and
modification to existing sidewalks and curb ramps for ADA-compliance and improved pedestrian
safety.
On March 16th, 2023, one (1)bid proposal was received from Verde Electric Maintenance Corp. at the
submitted total bid of $660,900.00 for the full project scope. Subsequently, a bid breakdown was
requested from Verde Electric Maintenance Corp. to facilitate detailed analysis of the lump sum
proposal. After review by Department staff and the Town's design consultant, Barton & LoGiudice, it
was noted that the estimated quantities provided by the contractor were significantly higher than the
Engineer's Estimate. The contractor agreed to maintain proposed unit prices while revising estimated
quantities to meet the engineer's estimate where significant discrepancies were observed. The revised
schedule of values results in a total project price of$588,570.50. Deduct-alternate price for the removal
of a backup battery system included on the submitted bid form reduces the project cost to $568,934.50,
if elected. The Engineering Department recommends inclusion of the backup battery component in
contract award for storm resiliency and public safety function.
The Contractor has extensive experience executing contracts with various agencies throughout
Westchester County. No errors or omissions that could potentially impact the viability of their bid price
have been identified at this time. The Engineering Depailuient recommends authorization of contract
award to Verde Electric Maintenance Corp. based upon the revised base bid amount of$588,570.50.
Please feel free to contact me with any questions.
Page 85 of 120
Attachment/s:
Verde - Bid Proposal Price Hold 5.22.23
Verde - Revised Bid Breakdown 5.22.23
Page 86 of 120
VM I VERDE 89 Edison Avenue • Mt. Vernon, New York 10550
ELECTRIC MAINTENANCE CORP. Phone 914 664 7000 • Facsimile 914 668 7997
May 22, 2023
Town of Mamaroneck
740 West Boston Post Road
Mamaroneck, NY 10543
Attn: Ms. Carol Murray
Via: crnu-Thy (A/I1'ctri tune ,K. ,'1
Re: Contract TA-23-03
Myrtle Boulevard and Murray Avenue Traffic Signal Replacement
VEMC Proposal 38-23REV1
Ms. Murray:
Attached please find Verde's Proposal No. 38-23REV1 for Contract TA-23-03 Myrtle
Boulevard and Murray Avenue Traffic Signal Replacement.
Please be advised that Verde will hold the prices represented in the attached
proposal until June 30, 2023.
If you have any questions, please feel free to contact me.
Very truly yours,
Verde Electric Maintenance Corp.
Robert Craig
Vice President
Page 87 of 120
vAir
air: YAANcEc89 Edison Aveteo , eORP. Phone 914-664-7000 • Facsimile 914-668-7997
Date: 5/22/2023
To: Town of Mamaroneck
740 West Boston Post Road
Mamaroneck, NY 10543
Attn: Carol Murray
Job: Contract TA-23-03
Location: Myrtle Boulevard and Murray Avenue Traffic Signal Replacement
VEMC Est#: 38-23REV1
Subject: Revised Bid Breakdown
Base Bid:
Item # Qty Description Unit Cost Total
203.02 120 Unclassified Excavation and Disposal $265.00 $31,800.00
206.03 340 Conduit Excavation And Backfill Including Surface Restoration $135.00 $45,900.00
304.11000008 49 Subbase Course,Type 2 $250.00 $12,250.00
608.0101 26 Concrete Sidewalks And Driveways $1,500.00 $39,000.00
680.21000003 10 Cast Iron Embedded Detectable Warning Units $200.00 $2,000.00
609.0401 300 Cast-In-Place Concrete Curb VF6 $75.00 $22,500.00
610.1403 8 Topsoil - Lawns $150.00 $1,200.00
610.1602 40 Turf Establishment- Lawns $18.00 $720.00
619.01 1 Basic Work Zone Traffic Control $55,500.00 $55,500.00
Remove Pavement Marking Stripes,Traffic Paint= removals only no
619.080101 1875 new markings $5.00 $9,375.00
619.080201 15 Remove Pavement Marking Letters Or Symbols,Traffic Paint $175.00 $2,625.00
619.1301 1 Temporary Traffic Signals $4,500.00 $4,500.00
625.01000108 1 Survey And Stakeout(Traffic Signals) $16,500.00 $16,500.00
Ground-Mounted Sign Panels Less Than Or Equal to 32 Sf, With Z-
645.5102 6.3 Bars $15.00 $94.50
645.81 4 Type A Sign Posts $250.00 $1,000.00
647.31 3 Relocate Sign Panel, Sign Panel Assembly Size 1 (Under 30 SQ-FT) $150.00 $450.00
Remove and Dispose Signs, Ground Mounted Type A Sign Supports
647,61 1 and Foundations $100.00 $100.00
662.01000007 1 Re-Establishing Electrical Underground Service $3,500.00 $3,500.00
680.05010007 1 360 Degree Camera Video Detection System $32,500.00 $32,500.00
680.05020007 1 360 Degree Camera V Assembly $8,500.00 $8,500.00
680.5001 14.8 Pole Excavation and Concrete Foundation $4,250.00 $62,900.00
680.5002 1 Concrete Base for Controller Cabinet $2,850.00 $2,850.00
680.510501 3 Pullbox- Rectangular, 26X18 Inches, Reinforced Concrete $2,400.00 $7,200.00
680.51100010 2 Clean Existing Pullbox $250.00 $500.00
680.520106 350 Conduit, 2 NPS, Metal Steel, Zinc $42.50 $14,875.00
680.5201100 30 Conduit, 4 NPS, Metal Steel, Zinc $98.00 $2,940.00
680.53010010 175 Clean Existing Conduit $10.00 $1,750.00
680.600733 2 Traffic Signal Pole - Span Wire 7,000 Pound Load, 33 Feet Long $19,500.00 $39,000.00
Traffic Signal Pole Top Mount 8 Feet Mounting Height- 12' Ped Pole
680.6708 6 Required $2,750.00 $16,500.00
680.7001 1 Single Span Wire Assembly $1,200.00 $1,200.00
680.7003 1 Dual Span Wire Assembly With Lower Tether Wire $1,650.00 $1,650.00
680.730214 60 Signal Cable 2 Conductor, 14 AWG $5.50 $330.00
680.730514 1750 Signal Cable, 5 Conductor 14 AWG $7.00 $12,250.00
680.73104 400 Signal Cable, 10 Conductor, 14 AWG $9.00 $3,600.00
680.780000001 1 Modify And Remove Traffic Signal Equipment $6,550.00 $6,550.00
Page 88 of 120
vAiw
i VERDE 89 Edison Avenue • Mt. Vernon, New York 10550
ELECTRIC MAINTENANCE CORP. Phone 914-664-7000 • Facsimile 914-668-7997
680.80320108 1 Furnish And Install Microcomputer Cabinet(Type 330SR) $28,750.00 $28,750.00
680.80330004 1 Cabinet Base Adapter $1,500.00 $1,500.00
680.810101 6 Traffic Signal Module, 12 IN Red Ball, LED $160.00 $960.00
680.810103 6 Traffic Signal Module, 12 IN Yellow Ball, LED $160.00 $960.00
680.810104 2 Traffic Signal Module, 12 IN Yellow Arrow, LED $160.00 $320.00
680.810105 6 Traffic Signal Module, 12 IN Green Ball LED $160.00 $960.00
680.810106 2 Traffic Signal Module, 12 IN Green Arrow LED $160.00 $320.00
680.810107 22 Traffic Signal Section -Type 1, 12 IN $395.00 $8,690.00
680.8111 2 Traffic Signal Bracket Assembly- 1 Way $675.00 $1,350.00
680.8112 2 Traffic Signal Bracket Assembly - 2 Way $925.00 $1,850.00
680.813105 6 Pedestrian Signal Module - 12 IN Bi-Modal, Hand-Man Symbol LED $450.00 $2,700.00
680.813106 12 Pedestrian Signal Section, Polycarbonate,Type 1, 12 IN $470.00 $5,640.00
680.8131 6 Accessible Pedestrian Push Button Station $1,450.00 $8,700.00
680.8142 6 Pedestrian Signal Post Top Mount Assembly $485.00 $2,910.00
680.81500010 6 Pedestrian Count Down Timer Module $450.00 $2,700.00
680.81990003 6 Traffic Signal Back Plates With Yellow Reflective Tape $500.00 $3,000.00
680.8204 3 Overhead Sign Assembly,Type D $865.00 $2,595.00
680.82201908 6 Breakaway Transformer Base (Traffic) $545.00 $3,270.00
680.84100210 2 No Turn On Red (NTOR) LED Overhead Sign 24" W x 30" $9,565.00 $19,130.00
Electrical Meter Socket, 200 AMP, Single Phase, 240/120 Volt W/
680.90920008 1 Bypass Switch For Signal Installations $1,200.00 $1,200.00
680.94000008 1 Traffic Signal Service Entrance - Underground $2,500.00 $2,500.00
680.94010003 1 Watertight Disconnect Box- NEMA 4X $1,900.00 $1,900.00
680.94997008 1 Furnish And Install Electrical Disconnect/Generator Transfer Switch $2,740.00 $2,740.00
680.95010615 30 Service Cable, 1 Conductor, No. 06 AWG $6.00 $180.00
Total Cost of Base Bid>>>>> $568,934.50
Alternate No. 1
Item # Qty Description Unit Cost Total
206.03-2 10 Conduit Excavation And Backfill Including Surface Restoration $135.00 $1,350.00
680.5002-2 1 Concrete Base For Controller Cabinet $2,850.00 $2,850.00
680.520106-2 10 Conduit, 2 NPS, Metal Steel, Zinc $42.50 $425.00
680.520110-2 10 Conduit, 4 NPS, Metal Steel, Zinc $98.00 $980.00
680.730514-2 40 Signal Cable, 5 Conductor, 14 AWG $6.90 $276.00
680.750214 40 Shielded Communication Cable 2 Pairs, 14 AWG $3.00 $120.00
680.80320004 1 Base Mounted Equipment Cabinet $7,635.00 $7,635.00
680.80330004-2 1 Cabinet Base Adapter $1,000.00 $1,000.00
680.80500003 1 Battery Backup System For Traffic Signals $5,000.00 $5,000.00
Total Cost of Alternate No. 1 $19,636.00
Total Cost of Project (Base Bid Plus Alternate No. 1) >>>>> $588,570.50
Submitted by:
erde Electric Maintenance Corp.
Robert Craig
Vice President
Page 89 of 120
c 4
ir @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Robert P. Wasp, Town Engineer
Re: Authorization for Town Administrator Signature for Equitable Business
Opportunities ("EBO")Portal
Date: June 7, 2023
Attached is a memo from Robert Wasp,Town Engineer,regarding the creation of the Town's Equitable
Business Opportunities ("EBO")portal account, which is required by the New York State Department
of Transportation for federally funded projects. In order to open an account, Town Board authorization
is required for the Town Administrator to sign the attached certification form.
Action Requested:
Resolved that the Town Board hereby authorizes the Town Administrator to sign the
certification form, required to open an EBO account for federally funded projects.
Page 90 of 120
7
I �0
w rn Town of Mamaroneck
rz— if ` Engineering Depailiuent, Town Center
FOUNDED 1661 ' 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
rwasp@townofmamaroneckNY.org
Date: June 7, 2023
To: Meredith Robson, Town Administrator
From: Robert P. Wasp, Town Engineer
Subject: Authorization for Town Administrator Signature for Equitable Business
Opportunities ("EBO")Portal
General:
NYSDOT requires that federally funded projects use their online Equitable Business Opportunities
(EBO) portal to track payments, EEO goals and DBE participation as part of the Waverly Avenue
Bridge project. Instructions for setup of the Town's new account have been provided by our
Engineering consultant and are attached to this item.
Completion of the attached signature certification form is required as part of the setup process for the
Town's new EBO portal account. A municipal resolution authorizing the Town Administrator's
signature must be provided to accompany the completed certification form.
The Engineering Department requests that the Town Board adopt a resolution to authorize the Town
Administrator to sign the signature certification document. Please feel free to contact me with any
questions.
Attachment/s:
Sponsor Request for EBO system login
Page 91 of 120
REQUEST FOR EBO SYSTEM LOG-IN/PASSWORD
(Signature Certification for Municipalities)
APPLICANT INFORMATION
Municipality's Legal Name:
Name and Title of Municipality's
Primary Log-in Holder:
E-mail Address:
Mailing Address:
Mailing Address:
City: State: Zip Code:
On behalf of the above-listed municipality, I hereby agree to comply with the terms and conditions of access to
and use of the Internet Government Solutions (IGS) Equitable Business Opportunities (EBO) system set forth in the
System User Agreement attached to this application form.
Signature of Applicant (the Responsible Local Official (RLO):
(Printed Name) (Signature) (Title)
A copy of the municipal resolution must accompany this request.
Page 92 of 120
NYSDOT EQUITABLE BUSINESS OPPORTUNITIES (EBO)
SYSTEM USER AGREEMENT
This System User Agreement forms an integral part of each application to the New York State Department of
Transportation (NYSDOT) for obtaining log-in/password access to the Equitable Business Opportunities (EBO) System
maintained and operated by NYSDOT. By signing and submitting such an application, you agree to be bound by the
terms of this System User Agreement.
This System User Agreement governs the terms and conditions upon which your municipality, and your
municipality's authorized users (referred to collectively as"User") will be allowed to access and use NYSDOT's EBO
System.
NYSDOT authorizes the User, and the User agrees, to access and use the EBO System solely for official business
purposes associated with the User's participation in construction, consultant engineering and professional services
contracts awarded by NYSDOT or other Federal Aid sub-recipients. Such purposes include the administration of civil
rights requirements associated with Federal Aid projects.
NYSDOT requires, and the User agrees, that in accessing and using the EBO System, the User will comply with NYSDOT's
Information Security policies, procedures and directives, to the full extent required by NYSDOT's Information Security
Officer, NYSDOT's Office of Information Services (OIS), and NYSDOT's EBO System Administrator. Such policies and
requirements include the following:
1) The User's Primary Log-in ID Holder shall be personally responsible for usage of NYSDOT's EBO System
by any and all of the User's other authorized users, including compliance with this System User
Agreement and NYSDOT Information Security requirements, and shall exercise oversight over usage of
the EBO System by such other authorized users.
2) The User will access and use the EBO System solely for the official business purposes indicated above.
The User will not use access to the EBO System to access or use any other portion of NYSDOT's
information technology (IT) Systems.
3) The User will maintain the confidentiality and security of the User's EBO System log-in ID and password,
will provide such password only to authorized users within the User's business organization, and will not
disclose such password to any persons other than authorized users who are officers or employees of the
User.
4) The User's Primary Log-in Holder shall promptly deactivate the system access of any former employee, or
other formerly authorized user, whom the User no longer authorizes to have access to the EBO System.
5) The User shall maintain the confidentiality and security of the Social Security Numbers (SSNs) of the
User's employees, and any other confidential information obtained or submitted to NYSDOT in connection
with use of the EBO System.
Page 93 of 120
c 4
ir @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Allison May, Town Clerk
Re: Standard Work Day and Reporting Resolution for Elected and Appointed
Officials
Date: June 8, 2023
Attached is a standard work day and reporting resolution for elected and appointed officials.
Action Requested:
Be IT RESOLVED, that the Town of Mamaroneck / 30054-010 hereby established the
following standard work days for these titles and will report the officials to the New York
State and Local Retirement based on their record of activities.
Attachments:
A May 2023 Standard Work Day and Reporting Resolution
Page 94 of 120
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Instructions for completing the Standard Work Day and Reporting Resolution
A B C D E F G H I J
Name Social NYSLRS ID Title Current Standard Record of Not Pay Tier 1
Security Term Begin Work Day Activities Submitted Frequency
Number & End Date Result
Elected Officials
John 0000 R11111111 Highway 1/1/2018- 8.00 32.79 Weekly
Smith Superintendent 12/31/2019
Michell 1111 R11111111 Town Justice 1/1/2018- 6.25 X Bi-Weekly X
eJones 12/31/2018
Appointed Officials
Joseph 2222 R22222222 Planning Board 1/1/2018- 7.00 17.54 Monthly
Grey Member 12/31/2018
A. Name: The official's complete first and last name must be included for identification purposes.
B. Social Security Number: The last four digits of the official's Social Security Number must be included for identification purposes.
For security purposes,the last four digits of the Social Security Number can be omitted from the publicly posted version.
C. NYSLRS ID: The official's NYSLRS ID must be included for identification purposes. For security purposes, the NYSLRS ID can be
omitted from the publicly posted version.
D. Title:All paid elected and appointed officials (who are active members of the Retirement System)and are not paid hourly and do not
participate in a employer's time keeping system that consists of a daily record of actual time worked and time charged to accruals
must be listed. For the purpose of the regulation, an "appointed official" is someone who is appointed by an elected official, an
appointed official or governing board. They hold an office in an organization or government and participate in the exercise of
authority.This also includes appointees of elected and appointed officials such as deputies,assistants or confidential secretaries.
E. Current Term Begin & End Dates: All officials listed on the Resolution must have a specified Term End date. Leaving this column
blank or listing `Tenure/At Pleasure' is not acceptable. If the official does not have a designated term, the current term for the official
who appointed them to the position should be used. If they are appointed by the governing board, the chairman of the board's term
should be used.
F. Standard Work Day: The minimum number of hours that can be established for a standard work day (SWD) is six, while the
maximum is eight. A SWD is the denominator to be used for the days worked calculation; it is not necessarily always the number of
hours a person works. For example, if a board member only attends one three-hour boarding meeting per month, you must still
establish a SWD between six and eight hours as the denominator for their record of activities(ROA)calculation.
G. Record of Activities Result*:This column must be left blank if an official does not submit their required sample three-month ROA.
To determine the average number of days worked per month, you must divide the total number of hours documented on the three-
month ROA by three months to get a one-month average number of hours worked. Then, the one-month average number of hours
worked must be divided by the SWD to get the average number of days worked per month.
H. Not Submitted: This column must be checked if an official has not submitted the required sample three-month ROA within the 150
day requirement, regardless of whether they are being reported by another employer for the same period. If the Retirement System
receives such a Resolution, it will contact the official to notify them of the consequences of not submitted the ROA.
I. Pay Frequency: This column should be filled in with one of the following options:Annually, Bimonthly, Biweekly, Monthly, Quarterly,
Semi-annually or Weekly.
J. Tier 1: If the official is a Tier 1 member,this box should be checked. Tier 1 members are not required to keep a ROA.
Once passed, the Resolution must be posted on your public website for a minimum of 30 days or if a website isn't available to the public,
on the official sign-board or at the main entrance to the clerk's office. A certified copy of the Resolution and Affidavit of Posting must be
filed with the Office of State Comptroller within 45 days of the adoption. The Resolution and Affidavit can be submitted via the Submit
Resolution for Official link in Retirement Online.
*To determine the number of days worked to include on the monthly report for the various payroll frequencies, please refer to the
Calculating Days Worked instructions available in the`Reporting Elected &Appointed Officials'section of our website: Page 96 Of 120
http://www.osc.state.ny.us/retire/employers/elected appointed officials/index.php g
c 4
i _0, r @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
CC: Connie Green O'Donnell, Deputy Town Administrator
Re: Salary Authorization - Building Depailiuent
Date: June 8, 2023
Attached please find a memo from Deputy Town Administrator, Connie Green O'Donnell, regarding
the appointment of Jennifer Ransom to the position of Secretary to the Zoning Board of Appeals and
Board of Assessment Review. Ms. Ransom has been an exemplary employee with the Town, in the
position of Office Assistant, since November of 2017. Ms. Ransom would receive an annual salary of
$59,798, effective June 12, 2023.
Action Requested:
Resolved that the Town Board hereby approves the appointment of Jennifer Ransom as
Secretary to the Zoning Board of Appeals and Board of Assessment Review at an annual
salary of$59,798, effective June 12,2023.
Page 97 of 120
o
I ;\
w Q 4 rn Town of Mamaroneck
rz- ! Administrator, Town Center
FOUNDED 1661 ' 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
cgreenodonnell@townofmamaroneckNY.org
Date: June 5, 2023
To: Meredith Robson, Town Administrator
From: Connie Green O'Donnell, Deputy Town Administrator
Subject: Salary Authorization - Building Depailiuent
General:
Authorization is requested to appoint Jennifer Ransom to the position of Secretary to the Zoning Board
of Appeals and Board of Assessment Review, at an annual salary of$59,798, effective June 12, 2023.
Since this position is covered by the CSEA Agreement, she would receive an additional $70 for each
meeting that she attends.
This position is open due to a retirement that will occur in early July. A brief overlap in retaining two
employees will allow time for the necessary training. The position is reflected in the 2023 budget. If
appointed, Ms. Ransom would be required to serve a fifty-two (52)week probationary period.
Regarding Ms. Ransom's employment with the Town, she started working part-time as an Office
Assistant in the Building Department in November 2017. In her current position she deals with the
public, by issuing residential and commercial permits for new construction, additions, alterations,
plumbing, electrical and signage in accordance with all applicable local and state building codes.
As a result of the retirement, Ms. Ransom expressed interest in being considered for the position.
According to Richard Polcari,Building Inspector,Ms.Ransom is detailed orientated and is professional
in her dealings with staff and the public. She has demonstrated the ability to work independently and
has been willing to assist co-workers when necessary. She has excellent customer service skills,which
are critical when dealing with the public, either in person or on the phone. In addition, she has proven
to be an essential team player and an asset to the overall operations of the Building and Engineering
Depail.uients in the support that she provides to the office.
Based on the foregoing, Mr. Polcari is recommending that Ms. Ransom be appointed as the Secretary
to the Zoning Board of Appeals and Board of Assessment Review.
Page 98 of 120
c 4
i _, r @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Salary Authorization - Comptroller's Office
Date: June 8, 2023
Attached please find a memo from Deputy Town Administrator, Connie Green O'Donnell, regarding
the appointment of William Lacerenza to the position of Senior Account Clerk.Mr. Lacarenza has been
employed with the Town since March of 2020 and has proven to be essential to the overall operations
of the Comptroller's office. Mr. Lacerenza would receive an annual salary of$98,560, retroactive to
January 1, 2023.
Action Requested:
Resolved that the Town Board hereby approves the appointment of William Lacerenza as
Senior Account Clerk at an annual salary of$98,560, retroactive to January 1, 2023.
Page 99 of 120
o
I ;\
w Q 4 rn Town of Mamaroneck
rz- ! Administrator, Town Center
FOUNDED 1661 ' 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
cgreenodonnell@townofmamaroneckNY.org
Date: June 7, 2023
To: Meredith Robson, Town Administrator
From: Connie Green O'Donnell, Deputy Town Administrator
Subject: Salary Authorization - Comptroller's Office
General:
Authorization is requested to promote William Lacerenza to the position of Senior Account Clerk. His
current title is Intermediate Account Clerk — Payroll Supervisor. If appointed, Mr. Lacerenza will be
required to serve a fifty-two (52) week probationary period. There is sufficient funding in the 2023
budget to cover the salary increase. His current annual salary is $94,509 and, if promoted, it would be
increased to $98,560, retroactive to January 1, 2023.
Mr. Lacerenza took the test for Senior Account Clerk in February 2022 and is reachable on the Civil
Service eligibles list, given he scored 100 on the exam. In order to place Mr. Lacerenza in that title we
needed Civil Service's approval to do so. The initial request was submitted in June of 2022, and it was
not until early May, that we were notified they approved the Town's use of that title. During that time,
we followed up on numerous occasions as to the status of the pending request with Civil Service.
Mr. Lacerenza was hired in March in 2020. His primary duties include the following,manages,records,
and reconciles revenue deposits and receivables, performs monthly bank and various general ledger
account reconciliations, assists in tax collections, supervises clerical staff, assists with budget
preparation, and performs cash management functions, such as transfers and deposits, as well as
manages cash balances.
According to Tracy Yogman, Town Comptroller,Mr. Lacerenza's is very professional in all aspects of
his position. He has demonstrated the ability to work independently and has been willing to assist co-
workers and take on additional responsibilities as necessary. He assists residents with excellent
customer service skills and follows through with all issues.He has proven to be an essential team player
and an asset to the overall operations of the Comptroller's office.
Page 100 of 120
c 4
ir @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Salary Authorization - Police Department
Date: June 8, 2023
Attached please find a memo from Police Chief, Paul Creazzo, regarding the appointment of Joseph
Detz to the position of Probationary Police Officer. In his previous role, Mr. Detz served as a Police
Officer for the City of Mount Vernon. Mr. Detz would receive an annual salary of$76,895, effective
June 13, 2023.
Action Requested:
Resolved that the Town Board hereby approves the appointment of Joseph Detz as
Probationary Police Officer at an annual salary of$76,895, effective June 13, 2023.
Page 101 of 120
47
ac
w Q 4 � Town of Mamaroneck
rz— ! ` Police Department, Town Center
FOUNDED 1661 ' 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
pereazzo@townofmamaroneckNY.org
Date: June 6, 2023
To: Meredith Robson, Town Administrator
From: Paul Creazzo, Police Chief
Subject: Salary Authorization -Police Department
General:
Salary authorization is requested for the position of Probationary Police Officer at an annual rate of
$76,895.
The department wishes to appoint Joseph Detz of Yonkers, New York to the position of Probationary
Police Officer.Mr. Detz is a graduate of the Yonkers Public Schools and has also attended the College
of Westchester majoring in Business. He has been employed by the City of Mount Vernon Police
Department as a Police Officer since 2019.
Mr. Detz will be hired as a resignation reinstatement and therefore will not be required to attend the
academy for this position. The hiring of Mr. Detz is contingent upon him being approved by the
Westchester County Personnel Department and him meeting the screening requirements set forth by
the Town of Mamaroneck.
Mr. Detz will fill a vacancy created by the retirement of Police Officer Phillip Titolo.
Pending your approval, the anticipated appointment date for this position will be June 13, 2023.
Page 102 of 120
c 4
i _0, r @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Authorization to Approve Employment Agreement - Captain, Police
Department
Date: June 8, 2023
Attached please find a memo from Deputy Town Administrator, Connie Green O'Donnell, regarding
the proposed draft employment agreement for Exec. Lt. James Maher to be appointed to Captain in the
Police Department. This is a newly created management position, which provides a path for potential
succession in the department. Exec. Lt. James Maher has served the Town since August of 1996 and
has been an essential part of the Police Department operations. Exec Lt.Maher would receive an annual
salary of$186,032, retroactive to May 1, 2023.
Action Requested:
Resolved that the Town Board hereby approves the appointment of James Maher to
Captain at an annual salary of$186,032, retroactive to May 1,2023.
Page 103 of 120
o
I ;\
w Q 4 rn Town of Mamaroneck
rz- ! Administrator, Town Center
FOUNDED 1661 ' 740 West Boston Post Road, Mamaroneck,NY 10543-3353
INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810
FAX: (914) 381-7809
cgreenodonnell@townofmamaroneckNY.org
Date: June 8, 2023
To: Meredith Robson, Town Administrator
From: Connie Green O'Donnell, Deputy Town Administrator
Subject: Authorization to Approve Employment Agreement- Captain, Police
Department
General:
For your review, enclosed is Exec. Lt. James Maher's proposed draft employment agreement to serve
as a Captain in the Police Depail.uient. This is a newly created position management position, which
will not be covered by the PBA Agreement. As such, this eliminates any conflict of interest, given he
would not oversee other union members.
At times when Chief Paul Creazzo is on vacation or out of the office, if appointed, Exec. Lt. Maher
would perform the duties of Chief Creazzo, which include managing the operations of the Police
Department.
Exec. Lt. James Maher started his career at the Town on August 22, 1996, when he was hired as a
Police Officer. He was promoted to Police Sergeant in July 2008 and later promoted to Police
Lieutenant in May 2018. He was appointed to his current position in July 2019.
Attachments:
Jim Maher - Employment Agreement
Page 104 of 120
June 9, 2023
James Maher mmillibilittithhh.
14 Spreen Drive
Pearl River, NY 10965
RE: Employment Agreement
Dear Exec. Lt. Maher:
Following are the proposed terms and conditions of your
Employment Agreement to serve as Captain in the Town of
Mamaroneck Police Department, which is a non-union position.
➢ Salary: Your annual salary will be increased to
$186,032, effective May 1, 2023. It is understood,
that as of that date you will no longer be eligible
for overtime nor the salary differential to serve as
the Executive Officer. Future salary adjustments
for management staff will be considered during
the annual budget review process.
➢ New York State &Local Police and Fire
Retirement System: You will continue to
participate in the retirement system as a member
of Tier 2 and receive the benefits offered to the
Police Benevolent Association (PBA), as
permitted in accordance with the New York State
and Local Police &Fire Retirement System
provisions.
➢ Healthcare Coverage: You and your eligible
dependents will continue to be offered
healthcare coverage through the New York State
Health Insurance Program (NYSHIP) or a plan
providing comparable benefits. You will be
required to contribute five percent (5%) of the
premium on a pre-tax basis. Since you have
already satisfied the service requirement, if you
retire while employed at the Town of
Mamaroneck, you and your eligible dependents
will be entitled to receive healthcare coverage in
Page 105 of 120
retirement at no cost. In the event you
predecease your eligible dependents, the Town,
at its expense, will continue their coverage.
➢ Health Insurance "Buy-out": If you decide not to
elect the NYSHIP coverage, you will be eligible for
the "buy-out" payment, provided you are not
covered by the NYSHIP for a period of twelve (12)
consecutive months. The payment would be five
thousand dollars ($5,000) subject to applicable
taxes. If you are no longer eligible for family
coverage, the payment for individual coverage
would be four thousand dollars ($4,000), which is
also subject to taxes.
➢ Wellness Benefit: You will be reimbursed for the
cost of an annual physical up to a maximum of five
hundred dollars ($500) each calendar year. All or
a portion of this amount may be applied toward an
eye examination, purchase of eyeglasses,
membership at a gym or fitness center or a total
body scan.
➢ Dental Plan: You will be eligible to continue
participation in the Dental Plan offered through
the Police Benevolent Association at no cost to
you. In the event that plan is no longer available,
you may participate in the Town's MetLife Dental
Plan or a plan providing comparable benefits.
➢ Life Insurance: You will continue to be covered by
the life insurance benefit, as stipulated in the
Collective Bargaining Agreement between the
Town and the PBA.
➢ 457(b) New York State Deferred Compensation
Plan: You are eligible to participate in the 457(b)
Plan that permits salary deferrals on a pre-tax or
after-tax basis, subject to annual IRS contribution
limits.
➢ Sick Leave: You will be entitled to unlimited sick
leave, however, the Town reserves the right to
require that you submit a physician's statement for
illnesses or injuries that exceed three (3)
consecutive business days. If in a given calendar
year you have not used any sick time, you will be
entitled to a payment of one thousand four
hundred ten dollars ($1,410), which is payable in
January of the following year. This benefit will be
Page 106 of 120
adjusted accordingly to maintain consistency with
the PBA Agreement.
➢ Vacation: You will continue to receive twenty-five
(25) days of vacation each calendar year. Vacation
days may not be carried over from year-to-year
without prior approval of the Town Administrator
or their designee. Upon retirement, resignation,
or separation from service, other than cause, you
will be paid for unused vacation up to a maximum
of twenty-five (25) days.
➢ Personal Time: You will be entitled to paid leave
for appointments and personal business that
cannot be otherwise completed during non-
working hours. Personal time is subject to the
approval of the Police Chief or his/her designee.
➢ Longevity Pay: Longevity payments will be based
on your years of service with the Town. The
payments will be in accordance with the
Collective Bargaining Agreement between the
Town and the Police Benevolent Association.
➢ Holiday Pay: You will be compensated for holiday
pay as stated in the Collective Bargaining
Agreement between the Town and the Police
Benevolent Association.
➢ Shoe Allowance: You will be entitled to a shoe
allowance as stipulated in the Collective
Bargaining Agreement between the Town and the
Police Benevolent Association.
➢ Clothing Allowance: You will be entitled to the
Detective's clothing allowance as stipulated in the
Collective Bargaining Agreement between the
Town and the PBA. In addition, the Town will pay
for uniform items on an as needed basis.
➢ Professional Development: The Town recognizes
the benefits of maintaining memberships in
professional organizations. Therefore, the Town
will reimburse you for reasonable expenses for
memberships and attendance at conferences
relating to your responsibilities as Police Captain.
All expenses require prior approval of the Police
Chief or his/her designee.
➢ Vehicle Use: You will be assigned a Town vehicle
to be used in connection with your responsibilities
Page 107 of 120
as Police Captain, and for commuting to and from
work. Other than commuting, personal use is
prohibited. In accordance with Internal Revenue
Service regulations, the use of a vehicle for
commuting purposes that is provided by an
employer is subject to applicable taxes. As such,
imputed income will be reflected on your Form W-
2.
➢ Indemnification: You will be afforded the benefits
as stated in the Town Code, Chapter 26 - Officers
and Employees, Article 1 - Defense and
Indemnification.
The offer for you to serve as the Police Captain is made with the
understanding that there is no conflict of interest pertaining to
you that will adversely affect your ability to perform the duties
of this position. You agree that you shall not conduct any private
work that would conflict with your duties as Police Captain.
This letter will serve as your employment agreement with the
Town of Mamaroneck. The terms and conditions set forth in this
agreement will remain in effect while serving as the Police
Captain for the Town of Mamaroneck.
We sincerely wish you continued success during your tenure at
the Town of Mamaroneck.
Sincerely,
Meredith S. Robson
Town Administrator
Please indicate your acceptance of this Employment Agreement
by signing where indicated below.
James Maher Date
Page 108 of 120
i41
r @ Town of Mamaroneck
Town Center
FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810
FAX: (914) 381-7809
mrobson@townofmamaroneckNY.org
To: Supervisor and Town Board
From: Meredith S. Robson, Town Administrator
Re: Report of Minutes for May 3, 2023
Date:
The Minutes of the May 3, 2023, Town Board meeting have been reviewed and are ready for approval
on June 12, 2023.
Action Requested:
Resolved that the Town Board hereby approve the minutes of the Town Board meeting on
May 3,2023.
Attachments:
2023-05-03 Final Minutes
Page 109 of 120
Town of Mamaroneck
447
.; Town Board Minutes
o ,f_ } z Wednesday, May 3, 2023, Courtroom, Second Floor of Town
z ` 4' 7-,
1 Center 5:00 PM
FOUNDED 1661
PRESENT: Jaine Elkind Eney, Town Supervisor
Abby Katz, Councilwoman
Sabrina Fiddelman, Councilwoman
Jeffery L. King, Councilman
Robin Nichinsky, Councilwoman
ABSENT:
ALSO PRESENT: Allison May, Town Clerk
Meredith S. Robson, Town Administrator
Connie Green O'Donnell, Deputy Town Administrator
William Maker Jr., Town Attorney
5:00 PM THE TOWN BOARD WORK SESSION
The Work Session of the Town Board was called to order by Supervisor Elkind Eney. Moved
by Councilwoman Fiddelman, seconded by Councilwoman Katz, the Work Session
unanimously opened at 5:02 p.m.
CALL TO ORDER
WORK SESSION ITEMS
1. Discussion -Grassroots Grocery Presentation
Mr. Daniel Zauderer presented Attachment A on the Grassroots Grocery. Mr.
Zauderer detailed how a Grassroots Grocery refrigerator is maintained, noting that too
much or too little food has not been an issue. Currently the Larchmont-Mamaroneck
Food Pantry brings some of their extra food items from their fresh market produce
distribution to the Bronx. A Grassroots Grocery in the community would allow the
extra food to stay local and go directly into a refrigerator.
When the Board asked about liability, Mr. Zauderer explained that a refrigerator host
receives the benefit of'hold harmless' protection and additional protection from the
Good Samaritan Act. The Board discussed possible locations for a Grassroots
Grocery refrigerator, agreeing that it should be easily accessible by foot to those most
in need in our community. The Town Board suggested that an easy-to-walk-to
location may be more likely in the Village of Mamaroneck and a location near the
Community Resource Center may be ideal. Mr. Zauderer thanked the Board for their
time and insights.
Page 110 of 120
Town Board
May 3, 2023
2. Discussion --Comprehensive Plan
Ms. Tiffany Zezula, of the PACE Land Use Law Center, went through the draft Town
Comprehensive Plan, reviewing the draft for corrections and stylistic changes with the
Town Board. The Town Comprehensive Plan Committee reviewed the document and
made proposed changes, noted by redlining within the document supplied to the
Town Board. Once the group completed the review, Ms. Zezula planned to correct the
document and return the draft Comprehensive Plan to the Town to share with the
community for broader input.
3. Discussion -2023 Millennium Strategies Service Agreement
Town Administrator Robson presented the proposed 2023 service agreement with
Millennium Strategies for grant consulting services, which is a continuation of the
2022 agreement. The Board discussed the possibility of a grant consultant that
charges by the hour but also discussed how an hourly option may be difficult to
manage and might possibly limit the Town's interest in going after smaller grants and
opportunities. Administrator Robson noted that there were no changes to the existing
service model or pricing from the 2022 contract. Should the Board wish to approve the
agreement, the contract would take effect retroactively from March 1, 2023, to
February 28, 2024, for a monthly retainer fee of$3,500.00. The contract contains a
provision allowing for cancellation with 30 days' notice.
4. Discussion - Renewal of Agreement Southeast Consortium 2023
The Town Administrator provided two handouts and proposed a renewal of the
agreement between the Town and the Southeast Consortium. (See Attachments B
and C.)The Town Administrator highlighted that the Town has a lower per participant
cost than some of the other municipalities, because we have so many participants.
The Town's proposed contribution to the Consortium for 2023 is $25,415, which has
remained constant for the last seven years. The Board requested that the word
'citizen' be changed to 'resident in the contract, if possible.
5. Discussion - HVEA Engineers Contract Amendment-Waverly Avenue Bridge
Replacement
Town Administrator Robson introduced this standard New York State contract with
HVEA Engineers in the amount of$548,033.79, for the construction inspection
services to be added to the scope of the Waverly Avenue Bridge Replacement
Project. Administrator Robson pointed out that this contract amendment is covered by
the original grant, which will be completed in phases with several more amendments
to come.
6. Discussion - Permit Waiver-2-116 Hommocks Road; Property#4-11-169
Town Administrator Robson explained the Housing Authority's request to waive the
permit fees for their project at 2-116 Hommocks Road; Property#4-11-169. In 1993,
the Town Board waived permit and board application fees for the original construction
of the property. The current applications for the renovations have an estimated cost of
construction of$1,684,000. Should the Town Board wish to waive the fees, this would
equate to a total fee of$42,500. The Town Board discussed the pros and cons of
waiving the fees, acknowledging that the Housing Authority and the Hommocks
Apartments are a benefit to the community.
7. Request for Executive Session
Moved by Councilwoman Nichinsky, seconded by Councilman King,
the Town Board agreed to enter into Executive Session to
discuss the employment history of a particular individual.
Carried
Moved by Councilwoman Katz, seconded by Councilman King, the
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Town Board
May 3, 2023
Town Board unanimously agreed to resume the Regular Meeting.
Carried
8. Updates
The Town Supervisor Jaine Elkind Eney presented a brief update on the Roundabout
Project and then proposed changing the Town Board dates for the June meetings to
June 12th and 26th.
9. Additions to Regular Meeting Agenda
The Town Board added the reappointment of Barbara Flickinger to the Larchmont
Library Board to the Regular Meeting Agenda.
8:08 PM TOWN BOARD REGULAR MEETING
The Town Board meeting convened in the Courtroom Located on the second floor at the
Town Center. The Public was to view the meeting on cable access television (Optimum 76/
Fios 35) or on LMCMedia.org
CALL TO ORDER
The Regular Meeting of the Town Board was called to order by Supervisor Elkind Eney at
8:08 p.m.
Supervisor Elkind Eney noted that the Town Board met for a Work Session beginning at five
o'clock this evening.
SUPERVISOR'S REPORT
Welcome to the May 3, 2023 meeting of the Town Board of the Town of Mamaroneck. The
Town Board met today for a Work Session in Conference Room A starting at 5:00pm, which
is open to the Public.
The past two weeks have been extremely busy! After a late-night Town Board meeting on
April 19, I got up at the crack of dawn on the 20th to speak, at 7:00am with a class of OCRA
students at MHS about one of my favorite subjects, Local Government, and my role in it. The
students were engaged and engaging, even at that hour! I envy them the opportunity to
participate in a program like this. Kudos to Joe Liberti!
On April 21, Sabrina and I attended the annual LWV Luncheon. The speaker was Attorney
General Letitia James. She is an impressive woman—her speech was amazing. I feel we in
NYS are so fortunate to have her protect our interests. I had the opportunity to speak with
her after the luncheon. As tough as she is when she is protecting our interests, is how lovely
she is on a personal level.
April 22 was a day I wish I had roller blades to get around. I was pleased to attend, with
Deputy Supervisor Abby Katz, the Larchmont Gardens Civic Association (LGCA) Earth Day
celebration. The LGCA hosted a coffee on the Fernwood Bridge and organized a cleanup of
litter along (and in)the Brook. Approximately 50 residents attended the event. Volunteers
filled three large trash cans with the debris they collected. Thank you to all who help keep
our neighborhood clean. Then I attended The Town of Mamaroneck Fire Department open
house. It was a chance for the community to come see the firehouse, the firetrucks, and
learn about volunteer opportunities. If you're looking for a way to give back to your
community, the TMFD is always looking for new volunteers, regardless of your training,
education, or skills. If interested, please call 914-834-2192 and press 3 or email Fire Chief
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May 3, 2023
Tom Broderick.
On April 23, Sabrina, Meredith, and I attended the Annual 5K run and Lil' Bunny Hop.
Despite cloudy/rainy weather, Memorial Park was filled with eager runners of all ages, ready
to hit the road in the Annual 5K Run and Lil' Bunny Hop. We had 209 runners registered for
the 5K and another 218 signed up for the Lil' Bunny Hop. All ages were accounted for; we
even had four runners ages 65 and up! I would like to thank the Town's Recreation and Fire
Departments for hosting another terrific event. Much gratitude as well goes out to the
Highway Department, the Police Department and LVAC who ensured the participants'safety
while out running in wet conditions. Later that day I was proud to be a judge with County
Executive George Latimer and Village of Larchmont Mayor Sarah Bauer of the 8th Annual
Friends of the Larchmont Library Spelling Bee. The winning "swarm"was the team from At
Home on the Sound, proving that their spelling was simply extra o r d i n a r y! Proceeds
of this popular event benefit the Larchmont Public Library. I find it ironic that I now judged at
an event that I have participated as a contestant every year and never made it past the first
round.
On April 25 I attended a TVS meeting with Meredith. This is a quarterly meeting attended by
the Chief Elected Officials and Administrators of the 3 municipalities and the
Superintendents and members of the Board of Ed of the 2 school systems. We discussed
the effects of proposed road closures and affordable housing.
On April 27, Robin and I participated in the Annual LWV Event, Running and Winning. At the
event, several women elected officials told personal stories of their lives, how they reached
this point in their lives, and gave the students words of encouragement. There were tables
comprised of elected officials with HS students and we each spoke about our stories. The
students told us of their goals. It was a wonderful experience.
April 28, we observed Arbor Day in the Town. Each year we celebrate with a new tree
planting. This is the 31st year the Town has been honored by the National Arbor Day
Foundation with "Tree City USA"status. Planted last Friday at Memorial Park was a beautiful
Red Maple, already standing at a statuesque 15 feet high! Just behind the new tree is the
new Memorial Park playground, soon to be completed and dedicated!
After the festivities were over, I spoke at a MCAH zoom about affordable housing in the
Town of Mamaroneck. Councilman Jeffery King and I attended the annual Ice Breaker
Tournament at the Hommocks Park Ice Rink this past weekend. 15 teams made up of
approximately 240 players played 27 games over four days. 24 feet of wedges, 40 pizzas,
about 500 hotdogs and about 1300 wings were consumed. I looked around over the 4 days
of the tournament and saw generations of families who have come back to our community
and our rink for this tournament. Players brought their parents, their grandparents, their
siblings, their spouses, and their children. Spectators ranged in age from almost 3 months to
almost 90 years. They enjoyed 4 days of food, love, and hockey. And this year's tournament
was special because it was the first year that there was an all-women's game featuring
Mamaroneck's own women's team, The Motherpuckers. I was so proud to drop the puck with
State Senator Shelley Mayer and County Legislator Catherine Parker. All tournament
proceeds go to the Hommocks Ice Rink Trust Fund which is used to pay for improvements to
our rink. Thank you, Dan Demasi, for doing all of the lifting that brings so much joy to the
Town Hockey World each year!
Finally, this morning, I was on hand to cheer on members of our police department as they
ran in the Law Enforcement Torch Run which raises money for the special Olympics. Police
Officers throughout the county participated in the run that stretched from NR to Peeksill. We
thank them for their commitment to community service.
PUBLIC HEARING(S)
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Town Board
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The following Notice of Public Hearing is entered into the record as follows:
1. Exemption for Individuals Filming within Their Homes or Places of Business
The following Notice of Public Hearing is entered into the record as follows:
NOTICE OF PUBLIC HEARING
LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of
the State of New York, a Public Hearing will be held on Wednesday, May 3, 2023, at
8:00 PM or as soon thereafter as is possible, to consider the "Exemption for
Individuals Filming within Their Homes or Places of Business" Law, at the Town
Center, 740 W. Boston Post Road, Mamaroneck, New York.
Purpose:
Modern technology has advanced to the point where individuals, acting alone or with
other members of their household or their business only, can make recordings for
commercial purposes while within their homes or places of business. The Town Board
finds that such activity is not disruptive for it does not interfere with the day-to-day
activities of the Town's residents or merchants. For that reason, licensing such activity
serves no purpose. This local law exempts such activities from the scope of Chapter
99 of the Code.
You may also view the meeting on local municipal access television (Cablevision 75,
76, 77 or Verizon 34, 35, 36) or on LMC Media's website, https://lmcmedia.org/.
The full text of this document can be viewed on the Town's website,
https://www.townofmamaroneckny.org/calendar.aspx, or by calling the Town Clerk's
Office at 914-381-7870, for a mailed copy.
Published: April 25, 2023
BY ORDER OF THE TOWN BOARD
OF THE TOWN OF MAMARONECK
Moved by Councilman King, seconded by Councilwoman Katz,
the Public Hearing was unanimously opened.
Carried
Town Attorney William Maker Jr. introduced the local law that would create an
exemption to the Filming Law. The exemption would allow an individual or business
owner to film in their residence or place of business alone or with minimal help that
does not require crew and vehicles. The Board noted that this exemption was
something they had not foreseen as necessary when developing the Filming Law, so
were circling back to the law to add clarity.
Town Supervisor Elkind Eney asked if there was anyone in the audience that wished
to comment, and there was no one.
Moved by Councilman King, seconded by Councilwoman Katz,
the Public Hearing was unanimously closed.
Carried
Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz,
The following Local Law was approved.
Local Law No. 5-2023
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Town Board
May 3, 2023
This local law shall be known as the"Exemption for Individuals Filming within Their
Homes or Places of Business" Law.
BE IT ENACTED by the Town Board of the Town of Mamaroneck
Section 1 —Purpose:
Modern technology has advanced to the point where individuals, acting alone or with
other members of their household or their business only, can make recordings for
commercial purposes while within their homes or places of business. The Town Board
finds that such activity is not disruptive for it does not interfere with the day-to-day
activities of the Town's residents or merchants. For that reason, licensing such activity
serves no purpose. This local law exempts such activities from the scope of Chapter
99 of the Code.
Section 2—Amendment of a current section of the Mamaroneck Code: The definition
of FILMING contained in section 99-2 of the Code of the Town of Mamaroneck hereby
is repealed and the following substituted in its place: FILMING The recording, by any
medium, of advertising, motion-pictures,television shows, productions that can be
viewed on computers, telephones or other devices and the taking of photographs to
be used in commercial enterprises. Notwithstanding the previous sentence, "filming"
does not include recordings done by or on behalf of the Town, the coverage of news,
political, cultural, local sports or school events, the recording of public service
announcements or recordings done by individuals, acting alone or with other
members of their household or their business only,who perform such recordings
inside buildings on properties which they occupy as their residence or their place of
business.
Section 3—Severability:
Should any provision of this Local Law be declared invalid or unconstitutional by any
court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall
not affect any other provisions of this Local Law,which may be implemented without
the invalid or unconstitutional provisions.
Section 4—Effective Date:
This Local Law shall become effective upon filing with the Secretary of State.
Carried
RESIDENT COMMENTS
Town Supervisor Elkind Eney asked if anyone in the audience wished to address the Town
Board. Ms. Mary Beth Sullivan from White Plains introduced herself as being part of a group
of citizens throughout the State that has a copy of the New York State Voter Registration
Role (Role). Ms. Sullivan explained that the Role is like a spreadsheet with 21 million records
on it. They have four full copies of the Role created at four different times. Ms. Sullivan noted
that there are 15.7 million voting age residents in New York State, so with 21 million records
on the Role, there are 4 million excess records on that Role. Ms. Sullivan stated that she or
someone else from the group will be analyzing and presenting their findings of the NYS
Voter Role to the Town of Mamaroneck Board over the next few weeks.
BOARD OF FIRE COMMISSIONERS
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1. Call to Order
Commissioner Elkind Eney called the Meeting to order, then on motion of
Commissioner King and seconded by Commissioner Katz the Board of Fire
Commissioners was unanimously declared open.
Present were the following Members of the Commission:
Commissioner: Jaine Elkind Eney
Commissioner: Abby Katz
Commissioner: Sabrina Fiddelman
Commissioner: Jeffery L. King
Commissioner: Robin Nichinsky
2. Fire Report for the Month of April
ALARM TYPE NUMBER
Generals 31
Minors 18
Stills 3
Out of Town (Mutual Aid) 3
EMS 28
Drills 3
TOTAL 86
Total number of personnel responding: 553
Total time working: 39 hours and 16 minutes.
See Attachment D.
3. Other Fire Department Business
Commissioner Elkind Eney mentioned the Fire Council meeting the past Monday
night, which was a brief meeting where they continued to discuss improving
procedures and equipment. Then, Commissioner Katz thanked the Fire Department
for bringing the fire trucks to the Larchmont Gardens Civic Association Clean Up.
Commissioner Elkind Eney added that the Fire Department's recruiting event was
successful,with seven new applicants and mentioned that we are working with
Catherine Parker to improve training time at the County level. Lastly, Commissioner
Elkind Eney added that the Fire Department wanted to thank the Town Board for
passing the tax incentive for them so quickly.
There being no further business to come before the Fire Commission, on motion of
Commissioner King, Seconded by Commissioner Nichinsky, the Commission
unanimously adjourned and the Town Board reconvened.
AFFAIRS OF THE TOWN OF MAMARONECK
1. Authorization -2023 Millennium Strategies Service Agreement
Town Administrator Robson presented the proposed 2023 service agreement with
Millennium Strategies for grant consulting services.This agreement would be a
continuation of the 2022 agreement,with no changes to the existing service model or
pricing. The contract would take effect retroactively from March 1,2023, and remain
until February 28, 2024, for a monthly retainer fee of$3,500.00.
Moved by Councilwoman Katz, seconded by Councilwoman Nichinsky, it was
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RESOLVED that the Town Board hereby approves the agreement with
Millennium Strategies for grant consulting services and hereby authorizes the
Town Administrator to execute the agreement and any related documents
necessary to carry out its implementation.
Carried
2. Authorization - Renewal of Agreement Southeast Consortium 2023
Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz, it was
RESOLVED that the Town Board hereby approves the 2023 agreement with the
Southeast Consortium and hereby authorizes the Town Administrator to
execute the agreement and any related documents necessary to carry out its
implementation.
Carried
3. Authorization - HVEA Engineers Contract Amendment-Waverly Avenue Bridge
Replacement
Moved by Councilman King, seconded by Councilwoman Katz, it was
RESOLVED that the Town Board hereby approves Contract Amendment No. 1
with HVEA Engineers in the amount of$548,033.79 for construction inspection
services to be added to the scope of the Waverly Avenue Bridge Replacement
Project and hereby authorizes the Town Administrator to execute the
agreement and any related documents necessary to carry out its
implementation.
Carried
4. Authorization - Permit Waiver-2-116 Hommocks Road; Property#4-11-169
Town Supervisor Elkind Eney explained that the Housing Authority is renovating the
Hommocks Park Apartments and the Town has been asked to waive the building
permit fees. The Town Supervisor added that the Housing Authority and the
Hommocks Park Apartments are a benefit to our community.
Moved by Councilwoman Nichinsky, seconded by Councilwoman Katz, it was
RESOLVED that the Town Board hereby waives the permit fee of$42,500.00 for
the construction project at Hommocks Apartments property#4-11-169.
Carried
5. Authorization -Consideration of Certiorari
Moved by Councilwoman Katz, seconded by Councilwoman Fiddelman, it was
RESOLVED that the Town Board hereby approve the settlement of the following
tax certiorari on the following terms for 438 Center Avenue, 502 Center Avenue
and 513 Waverly Avenue for a refund of$830.00:
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Section 8, Block 25, Lot 397
Year Current Reduction Resulting
Assessment Assessment
2017 $725,000 $123,000 $602,000
2018 $725,000 $123,000 $602,000
2019 $725,000 $123,000 $602,000
2020 $725,000 $123,000 $602,000
2021 $725,000 $123,000 $602,000
Section 8, Block 25, Lot 392
Year Current Reduction Resulting
Assessment Assessment
2017 $221,000 0 $221,000
2018 $221,000 0 $221,000
2019 $221,000 0 $221,000
2020 $221,000 0 $221,000
2021 $221,000 0 $221,000
Section 8, Block 25, Lot 268.1
Year Current Reduction Resulting
Assessment Assessment
2017 $700,000 $123,000 $577,000
2018 $700,000 $123,000 $577,000
2019 $700,000 $123,000 $577,000
2020 $700,000 $123,000 $577,000
2021 $700,000 $123,000 $577,000
Carried
6. Reappointment of Barbara Flickinger to Larchmont Library Board
Moved by Councilwoman Katz, seconded by Councilwoman Fiddelman, it was
RESOLVED to reappoint Barbara Flickinger as a member of the Larchmont
Library Board said term to expire on May 31, 2028.
Carried
7. To reset the Town Board meeting dates in June to June 12, 2023&June 26,
2023
Moved by Councilwoman Katz, seconded by Councilman King, it was
RESOLVED to move the Town Board meeting dates to June 12, 2023, and June
26, 2023.
Carried
REPORTS OF THE COUNCIL
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Town Board
May 3, 2023
Councilwoman Katz
• Attended no committee meetings since the Board last met.
• The Earth Day event was terrific at the Village of Larchmont.
• The Larchmont Library has a new online catalogue which will show you all formats of
the searched item that is available in the library system and will autocorrect for
spelling errors in authors names.
Councilwoman Fiddelman
• The next Larchmont Mamaroneck Local Summit meeting will be "Keeping us Safe on
the Sound: Working together with our local police to keep our community a safe place
to work and live", May 9th at 8am via Zoom. The meeting will feature representatives
from the three area police departments Please visit www.localsummitlm.org for more
information or visit LMC Media to view the meetings.
Councilman King
• Recreation enrollment for Summer Camp and Teen Camp enrollment continues,
please check the Recreation bulletin.
• Music and movies to come at Memorial Park. The first event will take place on June
16th. Please visit the Town website for details.
• Thanked the Highway Department for their hard work over the weekend with the rain.
Councilwoman Nichinsky
• Attended the Housing Authority meeting on May 1. The audit was approved, and their
finances are in good shape as they proceed with their improvements.
• Reported attending the Sustainability Collaborative meeting: Compost Day moved to
this Saturday 9am to noon.
• Tree Walk at 90 Rockland Avenue, May 7th, visit the Town website for details.
• Attended the Running and Winning event at Manhattanville College, with Supervisor
Elkind Eney.
• Mentioned speaking with OCRA Students this morning about a new project. It is nice
to have such civic minded students at Mamaroneck High School, thanks to teacher
Joe Liberti.
TOWN CLERK'S REPORT
1.
The Town Clerk announced that there are several jobs still available for high school
and returning college students on the Summer Conservation Crew. The jobs begin
Monday, June 26th through Friday August 11th and the hours are Monday through
Friday 7:30am until 3pm. If you are interested in joining this crew that marks trails and
helps our Town environment, please contact the Town's Environmental Planner
Elizabeth Aitchison at 914-381-7845.
ADJOURNMENT
Town Supervisor Elkind Eney closed this part of the meeting at 8:59 pm in honor of all the
moms and wished everyone a happy Mothers Day.
Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz, the Town
Board agreed to enter into a second Executive Session to discuss the employment
history of a particular individual, litigation with Save the Sound, and the proposed
acquisition, sale, or lease of real property.
Carried
At 10:33 pm, moved by Councilwoman Katz, seconded by Councilman Fiddelman, the
Town Board unanimously agreed to move out of Executive Session and adjourn the
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Town Board
May 3, 2023
meeting.
Carried
NEXT REGULARLY SCHEDULED MEETING - MAY 17, 2023
Submitted by
Allison May, Town Clerk
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