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HomeMy WebLinkAbout2023_05_01 Housing Authority Minutes MINUTES Housing Authority Meeting Monday, May 1, 2023 Conference Room C, Ground Floor of Town Center 7:30 PM PRESENT: Dolores Battalia, Board Member Joseph Mileto, Board Member Meg Deshpande, Board Member Lawrence Thaul, Board Member Robin Nichinsky, Councilwoman ABSENT: Christie Philbrick-Wheaton, Board Member OTHERS PRESENT: Margaret C. Delohery, Secretary to the Housing Authority Johnathan Di Bari, Dibbini &Assoc. Stephen V.Altieri, Housing Authority Consultant,via Zoom Michael Padernacht, Midas Management Christopher Kopf, PFK O'Connor Davies Lawrence Feldman, PFK O'Connor Davies 7:30 PM The Housing Authority Regular Meeting 1. Call to order Chair Battalia called to order the Regular Meeting of the Housing Authority at 7:30pm. 2. Report of Minutes from the April 3, 2023 Housing Authority Meeting Due to the absence of Member Christie Philbrick-Wheaton and that Member Meg Deshpande were not present at the April meeting, the minutes could not be approved and will be added to the agenda for the June meeting for approval. 3. Review of 2022 Financial Audit Christopher Kopf and Lawrence Feldman from PFK O'Connor Davies came to reviewed the 2022 financial audit with the Housing Authority. They noted that the cash assets improved greatly. Mr. Kopf and Mr. Feldman reviewed the purpose of recording for GASB, which is for transparency. Chris noted that the fund balance and utilities were increased. Cash received from rent decreased and extra cash was received. Mr. Kopf said that in short the Housing Authority is in a good financial position. Mr. Kopf explained to Mr. Thaul how certain calculations are ascertained. Chair Battalia, Mr. Padernacht, Mr. Kopf, and Mr. Feldman discussed the contingencies listed in the report. 4. Executive Session Moved by Board Member Mileto, seconded by Board Member Thaul The Mamaroneck Housing Authority agreed to enter into Executive Session to discuss pending and potential litigation. Carried Moved by Board Member Deshpande, seconded by Board Member Mileto The Mamaroneck Housing Authority agreed to exit Executive Session. Carried 5. Report of Midas Property Management Page 1 of 3 Housing Authority May 1, 2023 Mr. Padernacht reviewed the monthly report with the Housing Authority. He noted that the Housing Authority has chosen to move forward with notice to cure letters based on arrears and that Section 8 requirements are fulfilled. Mr. Padernacht explained how to fulfill the unit requirements for Section 8 with Mr. Thaul. He then reviewed the Section 8 renewals. The renewals process for regular tenants is going well with 14 renewal leases signed. Mr. Padernacht said tenants have provided the necessary documents for renewals. Chair Battalia noted that the Housing Authority needs to know how many occupants are actually living in each unit, and then Chair Battalia and Mr. Thaul discussed why they need to know. Chair Battalia explained it was for income requirements. Mr. Mileto mentioned that in past he implemented a fob system to know exactly who is living in a unit. The Housing Authority agreed it may be a future project. Mr. Padernacht then reviewed the cash report with the Housing Authority. Chair Battalia and Mr. Padernacht reviewed how many vacant units there are. Mr. Thaul and Mr. Padernacht discussed the possible need for tenants to inform Midas if they are to leave their unit vacant for an extended period of time, and what to do if a tenant is not onsite during an emergency, which would require entry to their unit. Mr. Padernacht described how much work Brandon does around the complex and how that keeps certain costs down. Mr. Mileto suggested having a notice that tenants who leave for extended times should inform the Housing Authority. 6. Update on Various Unit Repairs Mr. Altieri reviewed the necessary repairs for the complex. He said the project will be divided into different parts, replacing carpet, dry wall, and sub floor/insulation. Mr. Altieri said a bid document must be put together for the project. Ms. Deshpande and Mr. Altieri discussed spacing the project out. Mr. Altieri said it would not work because it would be delay the project. Ms. Deshpande and Mr. Padernacht discussed the insulation project that was completed 10 years ago. Apparently the type of insulation may have caused damage to the sub-floor. Ms. Deshpande said insulation is necessary because of heat and sound issues. Mr. Padernacht said the insulation currently in the units is not of high quality. 7. Update - No Smoking Area Mr. Altieri reviewed the no smoking area. He said work will be halted until the trees stop shedding for work to begin. Mr. Altieri and Mr. Padernacht discussed the fences for the area. Mr. Altieri said he would send signage information to Ms. Deshpande. Ms. Deshpande and Mr. Padernacht discussed using a standard of light bulbs and other sustainable practices for the complex. Chair Battalia and Mr. Thaul discussed the issue of smoking in the units and the issue's history. Chair Battalia then described the past complaints from tenants. 8. Update -Officers Chair Battalia announced that effective May 31, 2023 she will be stepping down as Chair of the Housing Authority and that Mr. Mileto is willing to assuming the position. Both Chair Battalia and Mr. Mileto formally submitted their resignations of their respective offices, effective May 31, 2023. There being no nominations from the floor, Chair Battalia asked for motions to fill these vacancies. Moved by Board Member Thaul, seconded by Board Member Mileto Resolved, that The Mamaroneck Housing Authority does hereby appoint Joseph Mileto as Chair of The Mamaroneck Housing Authority. Carried Page 2 of 3 Housing Authority May 1, 2023 Moved by Board Member Mileto, seconded by Board Member Deshpande Resolved, that The Mamaroneck Housing Authority does hereby appoint Dolores Battalia as Vice Chair of The Mamaroneck Housing Authority. Carried 9. Update -Continued Chair Battalia informed those present that she will continue to be responsible for handling tenant matters which arise. Chair Battalia also stated she would like everyone to bring a calendar to the next meeting to discuss meeting dates for July and September. 10. Adjournment The meeting was adjourned at 8:40pm. Next Regularly Scheduled Meeting -June 5, 2023 Page 3 of 3