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HomeMy WebLinkAbout2023_05_03 Town Board Meeting Packet 2 w . Tn f FOUNDED 1661 • Town of Mamaroneck Town Board Agenda Wednesday, May 3, 2023 Page 5:00 PM THE TOWN BOARD WORK SESSION The Work Session will convene in Conference Room A located on the Ground Floor at the Town Center. CALL TO ORDER WORK SESSION ITEMS 1. Discussion - Grassroots Grocery Presentation 2. Discussion - Comprehensive Plan Discussion 3. Discussion - 2023 Millennium Strategies Service Agreement 3 - 5 2023 Millennium Strategies Service Agreement - Pdf 4. Discussion - Renewal of Agreement Southeast Consortium 2023 6 - 10 Renewal of Agreement Southeast Consortium 2023 - Pdf 5. Discussion - HVEA Engineers Contract Amendment - Waverly Avenue Bridge 11 - 27 Replacement Consultant Agreement— Construction Inspection Services - HVEA Engineers Waverly Avenue Bridge Replacement - Pdf 6. Discussion - Permit Waiver - 2-116 Hommocks Road; Property #4-11-169 28 - 29 Permit Fee Waiver - 2-116 Hommocks Road; Property #4-11-169 - Pdf 7. Request for Executive Session 8. Updates 9. Additions to Regular Meeting Agenda 8:00 PM TOWN BOARD REGULAR MEETING The Town Board meeting will convene in the Courtroom Located on the second floor at the Town Center. The Public is able to view the meeting on cable access television (Optimum 76/ Fios 35) or on LMCMedia.orq CALL TO ORDER SUPERVISOR'S REPORT PUBLIC HEARING(S) 1. Exemption for Individuals Filming within Their Homes or Places of Business 30 - 31 2023-5-3 PH Film making law 2023-05-03 LL Film making Page 1 of 75 RESIDENT COMMENTS STAFF COMMENTS/ PRESENTATIONS BOARD OF FIRE COMMISSIONERS 1. Call to Order 2. Fire Claims 3. Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK 1. Authorization - 2023 Millennium Strategies Service Agreement 32 - 34 2023 Millennium Strategies Service Agreement - Pdf 2. Authorization - Renewal of Agreement Southeast Consortium 2023 35 - 39 Renewal of Agreement Southeast Consortium 2023 - Pdf 3. Authorization - HVEA Engineers Contract Amendment - Waverly Avenue 40 - 56 Bridge Replacement Consultant Agreement— Construction Inspection Services - HVEA Engineers Waverly Avenue Bridge Replacement - Pdf 4. Authorization - Permit Waiver - 2-116 Hommocks Road; Property #4-11-169 57 - 58 Permit Fee Waiver - 2-116 Hommocks Road; Property #4-11-169 - Pdf 5. Authorization - Consideration of Certiorari REPORTS OF MINUTES 1. Report of Minutes for April 4, 2023 59 - 75 Report of Minutes for April 4, 2023 - Pdf REPORTS OF THE COUNCIL TOWN CLERK'S REPORT TOWN ATTORNEY'S REPORT ADJOURNMENT REGULARLY SCHEDULED MEETING - MAY, 17 2023 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator's office at 381-7810. Page 2 of 75 c 4 i _0, r @ Town of Mamaroneck Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: 2023 Millennium Strategies Service Agreement Date: April 28, 2023 Attached is a 2023 service agreement with Millennium Strategies for grant consulting services. There are no changes to the existing service model or pricing. Should the Board wish to approve the agreement, the contract would take effect retroactively from March 1, 2023 to February 28, 2024 for a monthly retainer fee of$3,500.00. Action Requested: Resolved that the Town Board hereby approves the agreement with Millennium Strategies for grant consulting services from March 1, 2023 to February 28, 2024 for a monthly retainer fee of $3,500.00 and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Attachment/s: 2023 Service Agreement- Town of Mamaroneck Page 3 of 75 Millennium Strategies LLC 25 Smith Street, Suite 401, Nanuet, NY 10954 This Contract is made and entered into on day of , 2023 between MILLENNIUM STRATEGIES LLC (herein referred to as "Consultant") located at 25 Smith Street, Suite 401, Nanuet, NY, 10954 and TOWN OF MAMARONECK (herein referred to as "Client")located at 740 West Boston Post Road,Mamaroneck,NY, 10543 SCOPE OF SERVICES Consultant will provide Grant Consulting Services on behalf of Client in accordance with Consultant's Proposal dated March 3, 2023. TERM The term of this Agreement shall be for a period of twelve months commencing on March 1, 2023 and ending on February 28, 2024. COMPENSATION Consultant shall receive a monthly retainer fee of $3,500.00, payable in twelve equal monthly installments, for an amount not to exceed $42,000.00 per annum, to provide the scope of services on behalf of Client. Consultant's fee is not contingent upon the successful award of grant funding. There are no hidden costs associated with this fee structure which includes all travel time and expenses. Either party may terminate this contract with or without cause upon a 30-day written notice via certified mail. HOLD HARMLESS Each party hereby agrees to defend, indemnify and hold the other party harmless from any expense, loss, liability, or claim incurred directly or indirectly by the responsible party with respect to any actions or omissions, authorized or unauthorized, of such party, its employees, agents, servants, subcontractors, or assignees with respect to this Agreement. Indemnification shall include, but not be limited to fees, claims, demands, and losses, court costs, settlement costs, and counsel fees whatsoever the nature, without limitation. ASSIGNABILITY This Agreement is not assignable without the prior written consent of all parties. BINDING This Agreement shall be binding upon each party's successors or assignees. LAW The terms of this Agreement shall be governed by the laws of the State of New York. Page 1 of 2 Page 4 of 75 Millennium Strategies LLC 25 Smith Street, Suite 401 Nanuet, NY 10954 DISPUTES The parties hereto stipulate and agree that any dispute between them, whether equitable or legal relief is sought shall be venued in the Supreme Court of New York. Each of the parties to this Agreement further stipulate and agree to the personal and subject matter jurisdiction of the Supreme Court of New York, in such dispute or proceeding. AGREED TO AND ACCEPTED BY: DATE: MILLENNIUM STRATEGIES,LLC ` r ' March 3, 2023 By: feC(71r Name: Dave Jenkins Title: Director of New York Operations DATE: TOWN OF MAMARONECK By: Name: Title: Page 2 of 2 Page 5 of 75 41 w _ r @ Town of Mamaroneck Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Renewal of Agreement Southeast Consortium 2023 Date: April 24, 2023 Attached is the proposed renewal agreement between the Town and the Southeast Consortium. The Consortium is a group of eleven communities in Westchester that have joined together to provide special recreation programs and opportunities for residents with intellectual and/or developmental disabilities. The Town of Mamaroneck was one of the original founding members of the Consortium in 1981. Since then they have provided specialized programming for eligible residents of the Town that would otherwise be difficult for the Town government to provide through its traditional recreation programming. The Town's contribution to the Consortium is $25,415. This amount has remained constant for the last seven years. Action Requested: Resolved that the Town Board hereby approves the 2023 agreement with the Southeast Consortium and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Attachment/s: South East Consortium Inter-Agency Agreement for 2023 - Town of Mamaroneck SE Consortium Number of Citzens Served Spreadsheet Page 6 of 75 South East 740 WEST BOSTON POST ROAD,SUITE 318• MAMARONECK, NEW YORK •10543-3357 TEL: (914)698-5232 FAX: (914)698-7125 Consortium www.secrec.org ‘ti February 13, 2023 Ms.Jill Fisher,Superintendent Department of Recreation Town of Mamaroneck 740 W. Boston Post Road Mamaroneck, NY 10543 STATEMENT FOR SERVICES AS FOLLOWS: 2023 Municipal Agreement between the South East Consortium for Special Services, Inc. (SEC) and the Town of Mamaroneck. Please remit at your earliest convenience. Please note this amount reflects zero increase from 2022. AMOUNT DUE FOR 2023: $25,415.00 Please sign both enclosed agreements and return one with your remittance. Thank you. ennifer Sp nne - ind Executive Director Proudly Serving Town and Village of Mamaroneck+Town of Pelham •Village of Rye Brook •Village of Port Chester•Village of Larchment•City of Rye Town and Village of Scarsdale •Town of Eastchester•Village of Bronxville •Village of Tuckahoe •Town and Village of HarrisRr age 7 of 75 South East 740 WEST BOSTON POST ROAD,SUITE 318 •MAMARONECK, NEW YORK •10543-3357 TEL: (914)698-5232 FAX:(914)698-7125 Consortium www.secrec.org • ‘I South East Consortium for Special Services, Inc. (SEC) Inter-Agency Agreement for 2023—Town Mamaroneck This agreement made by and between the SEC, a not-for-profit corporation of the state of New York; City of Rye, a municipal corporation of the state of New York; Town of Harrison/Village of Harrison, a municipal corporation of the state of New York; Town of Mamaroneck municipal corporation of the state of New York;Town of Pelham, a municipal corporation of the state of New York; Town of Eastchester, a municipal corporation of the state of New York; Village of Rye -Brook, a municipal corporation of the state of New York; Village of Scarsdale, a municipal corporation of the state of New York; Village of Portchester, a municipal corporation of the state of New York; and the Village Mamaroneck, a municipal corporation of the state of New York shall enable said component municipalities the opportunity to provide collective programs of special recreation services and respite opportunities for citizens with Intellectual and/or Developmental Disabilities (I/DD) through participation in SEC as appropriate and available. Now, therefore, the parties hereto agree as follows: FIRST: The parties shall jointly operate a special recreation program for citizens with Intellectual and /or Developmental Disabilities (1/DD) residing or domiciled within the corporate limits of their respective municipalities to the best of its capabilities and available resources. SECOND: The program shall be funded through each municipality in accordance with a schedule attachment hereto and main part hereto establishing respective shares which shall be in addition to any third-party sources of funding. Said local share shall be paid to SEC at the municipalities' earliest convenience in the current calendar year unless otherwise mutually agreed upon. THIRD: The substantive program policy shall be the joint responsibility of all the parties, but shall be carried out administratively by the SEC in the same manner as any other program(s) for which said council would otherwise individually be responsible. Administrative services include, but not limited to accounting, payroll, legal, personal, insurance and risk management. In addition, the SEC on the behalf of the program, may apply and receive grants and other third party sources of revenue and may further enter into agreements on behalf of the program which other governmental agencies and not- for-profit organizations providing partial or full support of any program or activity to be provided hereunder. FOURTH: The Board of Directors, consisting, in part, of a designee from each component municipality shall have policy- making power for the program, and which shall further have the power to adopt rules, regulations, and procedures for the governing of the program affairs in a manner consistent herewith. FIFTH: The SEC shall procure and maintain liability insurance at its own cost and expense relating to all activities sponsored by and performed by the program which insurance shall protect the interest of the parties hereto as named insured's. Said insurance limit and amounts will be determined by resolution by the Board of Directors. SIXTH: The Chief Fiscal Officer of the SEC shall be the Treasurer. Proudly Serving Town and Village of Mamaroneck•Town of Pelham •Village of Rye Brook •Village of Port Chester•Village of Larchmont•City of Rye Town and Village of Scarsdale •Town of Eastchester•Village of Bronxviile•Village of Tuckahoe •Town and Village of HarrisPage 8 of 75 SEVENTH: Programs shall be held through the component municipalities, utilizing existing and available municipal/community/commercial facilities and resources. EIGHTH: The SEC shall provide special recreation programs and respite opportunities for component municipalities and will accommodate participants from outside the consortium area in accordance with agency guidelines currently enforced and in place. NINTH: The agreement shall be in effective for the calendar year 2023 and upon further agreement of the parties, may be amended and /or extended from year to year thereafter. TENTH: The SEC shall deliver to each component municipality a current Certificate of Insurance verifying the existence of such insurance and naming said component municipality as Additional Insured. The SEC shall hold harmless, indemnify, and defend the Town of Mamaroneck, its employees, officials, and agents from any and all claims, suits and actions arising out of the activities of the special recreation and respite programs provided by the SEC. The SEC shall provide Town of Mamaroneck a copy of the Certificate of Insurance naming the Town of Mamaroneck as an Additional Insured. In witness where of the parties here to have executed this agreement as the day in the year above written. South East Consortium for Special Services, Inc. SZ)1By: t 111 i ii 4 Date: c9-jisf�, Jennif r Spenner- ind, xecutive Director Town of Mamaroneck By: Print name and title. Date: Signature Page 9of75 L 0.0. d• co L C d' N O1 00 Lrl L-1 LC. N w 3 Ln N t!7 .--1 m N O 1n Um= t � -tn. -v iff- t i v N N L O 3 (N O in ul i I N N u) O Co 01 up a; O N 01 N m co sil Oat O d O1 N N atasrr-I L. F- N tD r1 N to N --i ID ri O O I Q E Co ctsi, c an a 4a � d' N Co CO Gf Co N a0 c:, oo '�t N 1- to ri to tD ....... I— Z In Ni N r-1 d' ro %-1 7 L 3 Q} 0 G/.) E u1 1n N I In el in CrNI tD rI lD N N N N 2 d1, N O oo N cn com N am-1 ++ CL N if; r-i N rr r^I .--I LC r-1 U 4- O . s" cID CI ar V. E +� U {n oCo N i-1 O ro N N rv-I Z V C c kit' c N �' c.? .0 t0 Lt.) cr. d' N O 00 r-1 N to rn N as e-1 D1 •i in CO Co CO rn O 00 GJ c CC S 1 Sri r- v-i tD mi ( [h V N in- in- ,v- 1/ ill •( inn- cti i aiia N C- Y 0 VI u L O CC Ill 4 m o Z E 2ro C c Y us 0O Lm C) O CoAI 0 s OC oCO 4- CoU C Co = v m m E a '. Ej Cl Ili ro W 2 c so > a ce W a `I- 4- O j c O O O O O s c c .Ec c 0 c bp CU tO C 3 3 3 �' 3 CO Co n F° ° i--Ii U i Page 10 of 75 i41 _0, r @ Town of Mamaroneck Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Robert P. Wasp, Town Engineer Re: Consultant Agreement— Construction Inspection Services - HVEA Engineers Waverly Avenue Bridge Replacement Date: April 27, 2023 Attached is a proposed Consultant Agreement to add construction inspection to the scope of services, provided by HVEA Engineers, for the Waverly Avenue Bridge Replacement. HVEA Engineers has served the Town as Engineer of Record for design development of the Waverly Avenue Bridge Replacement since their selection in 2018. HVEA was retained in accordance with the consultant procurement requirements of the 2018 BridgeNY Grant award for the project. Action Requested: Resolved that the Town Board hereby approves Contract Amendment No. 1 with HVEA Engineers in the amount of$548,033.79 for for construction inspection services to be added to the scope of the Waverly Avenue Bridge Replacement Project and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Page 11 of 75 I 13 w .Q I rn Town of Mamaroneck rz— if ` Engineering Depailiuent, Town Center FOUNDED 1661 ' 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 rwasp@townofmamaroneckNY.org Date: April 27, 2023 To: Meredith Robson, Town Administrator From: Robert P. Wasp, Town Engineer Subject: Consultant Agreement— Construction Inspection Services - HVEA Engineers Waverly Avenue Bridge Replacement General: HVEA Engineers has served the Town as Engineer of Record for design development of the Waverly Avenue Bridge Replacement since their selection in 2018. HVEA was retained in accordance with the consultant procurement requirements of the 2018 BridgeNY Grant award for the project. Construction of the Waverly Avenue Bridge replacement requires full time engineering oversight based upon the technical nature of geotechnical and structural components; and supervision requirements of NYSDOT specifications implemented through the grant. Daily reporting on construction issues such as maintenance and protection of traffic (MPT), detour and other potential impacts on the community also serves the best interest of both the Town and Village of Mamaroneck. HVEA has extensive experience with Bridge Replacement projects and most recently provided similar construction phase work for the Hillside Avenue Bridge Replacement project. The original contract was for$262,303. This amendment for considerable construction support services amounts to $548,033.79, for a total of$810,336.79. The Engineering Department recommends that the Town Board consider authorization of the submitted Contract Amendment No. 1 to allow for continuation of HVEA's services pending potential start of construction in the upcoming weeks. Please feel free to contact me with any questions. Attachment/s: 8762.19 Construction Inspection Proposal Page 12 of 75 HVEA ENGINEERS April 14, 2023 Mr.Robert Wasp,P.E. Town Engineer Town of Mamaroneck 740 West Boston Post Road Mamaroneck,NY 10543 Re: Construction Inspection Services PIN 8762.19—Waverly Avenue Bridge Replacement Dear Mr. Wasp: Attached please find a proposed Contract Amendment to add construction inspection services for the Waverly Avenue Bridge Replacement project. The scope employs the NYSDOT's requirements for federal-aid local projects. Thank you very much for considering us for the inspection services. We look forward to continuing working with you and the Town. If you have any questions, please call me. Sincerely, HVEA Engineers by Jack Gorton,P.E. Enc 560 Route 52,Suite 201,Beacon,New York 12508 Ph:(845)838-3600 fax:(845)838-5311 www.hveapc.com Page 13 of 75 Town of Mamaroneck April 2023 Waverly Avenue Bridge Replacement NE Consultant Agreement PIN 8762.19 AMENDMENT NO. 1 TO CONTRACT This Amendment No. 1 ("Amendment No. 1") is effective as of , 2023 (the "Amendment Effective Date")and entered into by and between the TOWN OF MAMARONECK, a municipal corporation and a county of the State of New York with principal offices at 740 West Boston Post Road, Mamaroneck New York 10543(the"Municipality"); and HUDSON VALLEY ENGINEERING ASSOCIATES, P.C. d/b/a HVEA ENGINEERS, a domestic professional corporation with principal offices at 560 Route 52, Suite 201, Beacon, New York 12508 (the "Consultant"), (each, a "Party," together, the "Parties"). RECITALS WHEREAS,the Parties entered into an agreement for engineering and right-of-way services necessary to replace the Waverly Avenue Bridge over Sheldrake River known as the "Waverly Avenue Bridge Replacement," PIN 8762.19; and WHEREAS, the Parties desire to expand the Scope of Services of the Agreement to provide for construction inspection services; and NOW, THEREFORE, in consideration of the mutual promises set forth herein, the Parties agree as follows: AGREEMENT 1) ARTICLE 3-COMPENSATION: The following table is hereby added to include compensation terms for the added services: (Continued next page) 1 Page 14 of 75 v) 1- >, E 0 a .o Oc I- zscC (a - (a W J >,° X V O a) (a ca 'L Q Zra) U ca 0 O '� d L ca N OU a) -O 5 a) (a — — - O Qc a) - a a) LwoQ -mc a) u) O 7 U E _ 00� a) -0 L c 0)- C 0 mw m a L . 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Attachment A is hereby deleted in its entirety and is replaced with the following: Attachment A Architectural/ Engineering Consultant Contract Project Description and Funding PIN: 8762.19 Term of Agreement Ends:December 31, 2024 BIN: ElMain Agreement F=;Amendment to Contract [1] Supplement to Contract Phase of Project Consultant to work on: 4iP.E./Design 4iROW Incidentals Ii4IROWAcquisition OConstruction, C/I, & C/S PROJECT DESCRIPTION: Preliminary and Final Design and Construction Inspection of: Waverly Avenue Bridge Replacement Project Location: Town of Mamaroneck, Westchester County, New York Consultant Work Type(s): See Attachment B for more detailed Scope of Services. MAXIMUM AMOUNT OF FUNDS FOR ALL COMPENSATION PAYABLE UNDER THIS AGREEMENT FOR THE SCOPE OF WORK DESCRIBED IN ATTACHMENT B FOR THE PROJECT DESCRIBED IN THIS ATTACHMENT A, OTHERWISE IN ACCORDANCE WITH THE CHOSEN METHOD OF COMPENSATION AND OTHER TERMS OF THIS AGREEMENT: $810,336.79 Footnotes: 4 Page 17 of 75 Town of Mamaroneck April 2023 Waverly Avenue Bridge Replacement NE Consultant Agreement PIN 8762.19 3) ATTACHMENT B—SCOPE OF SERVICES. Sections 8 and 9 are hereby deleted and replaced with the following: Section 8 - Construction Support The Consultant will provide design response to unanticipated or changed field conditions, analyze and participate in proposed design changes, and interpret design plans. Work under this section will always be in response to a specific assignment from the Municipality under one of the tasks below: • In response to unanticipated and/or varying field conditions or changes in construction procedures, the Consultant will conduct on-site field reconnaissance and, where required, prepare Field Change Sheets modifying pertinent contract plan sheets. • The Consultant will analyze and make recommendations on the implementation of changes proposed by the Municipality or the construction contractor. This includes the Traffic Control Plan. • The Consultant will interpret and clarify design concepts, plans and specifications. • The Consultant will review and approve shop drawings for construction. Section 9 -Construction Inspection 9.01 Equipment The Contractor will furnish office space and basic office furnishings for the Consultant, as part of the contract. The Consultant will furnish all other office, field and field laboratory supplies and equipment required to properly perform the inspection services listed below. 9.02 Inspection The Consultant must provide, to the satisfaction of the Municipality, contract administration and construction inspection services from such time as directed to proceed until the completion of the final agreement and issuance of final payment for the contract. The Consultant must assume responsibility, as appropriate, for the administration of the contract including maintaining complete project records, processing payments, performing detailed inspection work and on-site field tests of all materials and items of work incorporated into the contract consistent with federal policies and the specifications and plans applicable to the project. 9.03 Municipal Project Manager This Project Manager will be the Municipality's official representative on the contract and the Consultant must report to and be directly responsible to said Project Manager. 9.04 Ethics Prior to the start of work, the Consultant will submit to the Municipality a statement regarding conflicts of interest. 9.05 Health and Safety Requirements The Consultant must provide all necessary health and safety related training, supervision, 5 Page 18 of 75 Town of Mamaroneck April 2023 Waverly Avenue Bridge Replacement NE Consultant Agreement PIN 8762.19 equipment and programs for their inspection staff assigned to the project. 9.06 Staff Qualifications and Training The Consultant must provide sufficient trained personnel to adequately and competently perform the requirements of this agreement. The Consultant will recommend inspectors to the Sponsor for approval prior to their assignment to the project. Resumes, proof of required certification and the proposed initial salary shall be furnished. The Sponsor may want to interview before approval, and reserves the right to disapprove any application. The employment of all consultant personnel is conditional, subject to satisfactory performance, as determined by the Sponsor. For all construction inspection agreements, it is mandatory that all technician personnel be identified by the National Institute for Certification in Engineering Technologies (NICET)certification levels in the staffing tables. In addition,all Transportation Engineering Technicians-Construction assigned to the project at and above level III, Engineering and Senior Engineering Technicians, must be certified by NICET. Transportation Engineering Technicians-Construction below level III assigned to the project must have successfully completed the General Work Element requirements and at least those Special Work Elements which apply to their specific project assignments at the level of their rating. In lieu of the NICET certification requirements, the Sponsor may accept evidence that the person proposed for employment(1)has satisfactorily performed similar duties as a former NYS Department of Transportation (NYSDOT) employee or (2) has a combination of education and appropriate experience commensurate with the scope of the position in question. Technicians employed by the consultant that perform field inspection of Portland cement concrete shall possess a current certification from the American Concrete Institute (ACI)as a Concrete field- testing Technician-Grade 1, or have completed all of the following NICET work elements, which are equivalent to the ACI certification: NICET NICET NICET LEVEL CODE WORK ELEMENT I 82019 Sample Fresh Concrete I 82020 Slump Test II 84068 Air Content, Pressure II 84069 Air Content, Gravimetric II 84070 Air Content, Volumetric II 84076 Field Prepared Test Specimens Inspectors designated as the responsible person in charge of work zone traffic control must have sufficient classroom training, or a combination of classroom training and experience, to develop needed knowledge and skills. Acceptable training should consist of a formal course presented by a recognized training program which includes at least two full days of classroom training. A minimum of two days classroom training is normally required, although one day of classroom training plus responsible experience may be considered. Recognized training providers include American Traffic Safety Services Association (ATSSA), National Safety Council (NSC), Federal Highway Administration's National Highway Institute (FHWA-NHI), and accredited colleges and universities with advanced degree programs in Civil/Transportation/Traffic Engineering. Former DOT employees may be considered on the basis of at least one day of formal classroom training combined with 6 Page 19 of 75 Town of Mamaroneck April 2023 Waverly Avenue Bridge Replacement NE Consultant Agreement PIN 8762.19 responsible M&PT experience. Technicians employed by the consultant who perform field inspection of geotechnical construction (earthwork), including, but not limited to embankment construction,subbase placement,structure and culvert backfill placement, and testing of earthwork items for in-place density and/or gradation, shall possess a current certification and/or proof of training from the following organization: North East Transportation Technician Certification Program(NETTCP)Soils and Aggregate Inspector Certification.An alternative to the certification/training listed above would be proof of previous training (within the past 5 years) of the NYSDOT Earthwork Inspectors School, given by the Department's Geotechnical Engineering Bureau. 9.07 Scope of Services/Performance Requirements A. Quality The Consultant will enforce the specifications and identify in a timely manner to the Municipality local conditions, methods of construction, errors on the plans or defects in the work or materials which would conflict with the quality of work,and conflict with the successful completion of the project. B. Record Keeping & Payments to the Contractor 1) All records must be kept in accordance with the directions of the Municipality and must be consistent with the requirements of the NYSDOT Manual of Uniform Recordkeepinq(MURK).1 The Consultant must take all measurements and collect all other pertinent information necessary to prepare daily inspection reports, monthly and final estimates, survey notes, record plans showing all changes from contract plans, photographs of various phases of construction, and other pertinent data, records and reports for proper completion of records of the contract. 2)Any record plans, engineering data,survey notes or other data provided by the Sponsor should be returned to the Sponsor at the completion of the contract. Original tracings of record plans, maps, engineering data,the final estimate and any other engineering data produced by the Consultant will bear the endorsement of the Consultant. Any documents that require an appropriate review and approval of a Professional Engineer (P.E.) licensed and registered to practice in New York State must be signed by the P.E. 3) Unless otherwise modified by this agreement, the Municipality will check, and when acceptable, approve all structural shop drawings. 4) The Consultant must submit the final estimate of the contract to the Municipality within four (4) weeks after the date of acceptance of the contract. All project records must be cataloged, indexed, packaged, and delivered to the Municipality within five (5) weeks after the date of the acceptance of the contract. 1 https://www.dot.nv.gov/main/business-center/contractors/construction-division/forms-manuals- computer-applications-general-information 7 Page 20 of 75 Town of Mamaroneck April 2023 Waverly Avenue Bridge Replacement NE Consultant Agreement PIN 8762.19 Health &Safety/Work Zone Traffic Control 1) The Consultant must ensure that all inspection staff assigned to the project are knowledgeable concerning the health and safety requirements of the contract per Municipality policy, procedures and specifications and adhere to all standards. Individual inspectors must be instructed relative to the safety concerns for construction operations they are assigned to inspect to protect their personal safety,and to ensure they are prepared to recognize and address any contractor oversight or disregard of project safety requirements. 2) The Consultant is responsible for monitoring the Contractor's and Subcontractor's efforts to maintain traffic and protect the public from damage to person and property within the limits of, and for the duration of the contract. Monitoring Equal Opportunity/Labor Requirements The Consultant must assign to one individual the responsibility of monitoring the Contractor's adherence to Equal Opportunity and Labor requirements contained in the contract. When monitoring the Contractor's Equal Opportunity and Labor compliance, the Consultant, will utilize the guidance contained in the contract, standard specifications and the Municipality's policies. The Consultant is also to input required disadvantaged business enterprise (DBE) information into the NYSDOT maintained Equitable Business Opportunities(EBO)database2. 4) ATTACHMENT B—SCOPE OF SERVICES. A new subsection is hereby added to the end of Attachment B, Section 10.01 — Estimating Assumptions, as follows: Section 10 - Estimating and Technical Assumptions 10.01 Estimating Assumptions The following assumptions have been made for estimating purposes: Section 9 Construction Inspection will include but not be limited to: • Providing on-site construction inspection and oversight to ensure the quality of construction and conformity with the final plans and specifications. • Preparation of as-built plans. Estimate award will be May 15, 2023. Estimate construction will begin on June 1,2023 and will be completed by March 31, 2024. HVEA will staff the project with: 1 Part time Project Manager 1 Full time Resident/Office Engineer 2 https://www.dot.ny.gov/dotapp/ebo 8 Page 21 of 75 Town of Mamaroneck April 2023 Waverly Avenue Bridge Replacement NE Consultant Agreement PIN 8762.19 1 Project Engineer as-needed 1 Full time Inspector Laptops, printers and other technology items will be provided by the Contractor under the Office Technology item. HVEA will provide APPIA management software as a direct non-salary cost in this contract. An 11x17 color scanner/photocopier will be included by the Contractor under the field office item. High speed internet access will be provided by the Contractor as part of the field office item. HVEA's Project Engineer will review shop drawings, structural plans, lift plans and submittals. HVEA will provide nuclear gauge testing for backfilling operations. HVEA will provide concrete testing for all concrete pours. 5) ATTACHMENT C—Staffing Rates, Hours and Estimated Direct Non-Salary Costs: A new Attachment C is hereby added to the end of Attachment C, as follows: (Continued next page) 9 Page 22 of 75 Town of Mamaroneck April 2023 Waverly Avenue Bridge Replacement NE Consultant Agreement PIN 8762.19 IN WITNESS WHEREOF, the Parties have caused their duly authorized representatives to enter into this Amendment No. 1, effective as of the Amendment Effective Date. TOWN OF MAMARONECK HUDSON VALLEY ENGINEERING ASSOCIATES, P.C. By: By: NAME: NAME: Mia K. Nadasky, P.E. TITLE: TITLE: Principal-in-Charge DATE: DATE: 10 Page 23 of 75 PIN 8762.19-Waverly Avenue Bridge Replacement HVEA Engineers Town of Mamaroneck-Westchester County Construction Inspection April 2023 Exhibit A, Page 1 Salary Schedule ASCE (A) AVERAGE ENGINEERING SALARY RATES OR JOB TITLE NICET(N) PRESENT PROJECTED MAX OVERTIME GRADE (03/23) (02/24) RATE CATEGORY Project Manager VI (A) $86.00 $88.58 $90.00 A Resident Engineer IV (A) $72.50 $74.68 $90.00 C Project Engineer IV (A) $56.50 $58.20 $75.00 B Chief Inspector IV(N) $47.14 $48.55 $63.24 C Office Engineer III (N) $45.00 $46.35 $52.06 C Senior Inspector III (N) $43.25 $44.55 $61.64 C Inspector II (N) $36.84 $37.95 $45.08 C OVERTIME POLICY Category A- No overtime compensation. Category B-Overtime compensated at straight time rate. Category C-Overtime compensated at straight time rate x 1.50. Page 24 of 75 v, C a`) O N U 47. 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Robson, Town Administrator Re: 2-116 Hommocks Road; Property #4-11-169 Date: April 28, 2023 Attached is a memo from Building Inspector, Rich Polcari, regarding the Housing Authority's request to waive the permit fees for their project at 2-116 Hommocks Road; Property # 4-11-169. The Board waived permit and board application fees for the original construction in 1993. The current applications have an estimated cost of construction of$1,684,000 combined. Should the Board wish to waive the fees, this would equate to a total fee of$42,500. Action Requested: Resolved that the Town Board hereby waives the fees of $42,500 for the construction project at the Hommocks Apartments property #4-11-169. Page 28 of 75 1,7 I ;\ w Q 4 z Town of Mamaroneck r- ! Building Department, Town Center FOUNDED 1661 ' 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 @townofmamaroneckNY.org Date: April 28, 2023 To: Meredith Robson, Town Administrator From: Richard Polcari, Building Inspector Subject: 2-116 Hommocks Road; Property #4-11-169 General: The Hommocks apaitulents, property #4-11-169 has recently applied to replace the windows in all the units as well as re-build all the exterior decks. The Town Board waived permit and board fees for the original construction in 1993. Since that time, the housing authority has paid permit fees on various small repair work on the site. The current applications have an estimated cost of construction of$1,684,000.00 combined. This would equate to a combined permit fee of$42,500.00. The housing authority has requested that the permit fees be waived for this project. Page 29 of 75 PUBLIC HEARING NOTICE LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, a Public Hearing will be held on Wednesday, May 3, 2023, at 8:00 PM or as soon thereafter as is possible,to consider the"Exemption for Individuals Filming within Their Homes or Places of Business" Law, at the Town Center, 740 W. Boston Post Road, Mamaroneck, New York. Purpose: Modern technology has advanced to the point where individuals, acting alone or with other members of their household or their business only, can make recordings for commercial purposes while within their homes or places of business. The Town Board finds that such activity is not disruptive for it does not interfere with the day-to-day activities of the Town's residents or merchants. For that reason, licensing such activity serves no purpose. This local law exempts such activities from the scope of Chapter 99 of the Code. You may also view the meeting on local municipal access television (Cablevision 75, 76, 77 or Verizon 34, 35, 36) or on LMC Media's website, https://lmcmedia.org/. The full text of this document can be viewed on the Town's website, https://www.townofmamaroneckny.org/calendar.aspx, or by calling the Town Clerk's Office at 914-381-7870,for a mailed copy. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Published:April 25, 2023 Page 30 of 75 Local Law No. -2023 This local law shall be known as the "Exemption for Individuals Filming within Their Homes or Places of Business" Law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1 -Purpose: Modern technology has advanced to the point where individuals, acting alone or with other members of their household or their business only, can make recordings for commercial purposes while within their homes or places of business. The Town Board finds that such activity is not disruptive for it does not interfere with the day-to-day activities of the Town's residents or merchants. For that reason, licensing such activity serves no purpose. This local law exempts such activities from the scope of Chapter 99 of the Code. Section 2-Amendment of a current section of the Mamaroneck Code: The definition of FILMING contained in section 99-2 of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: FILMING The recording,by any medium, of advertising, motion-pictures, television shows, productions that can be viewed on computers, telephones or other devices and the taking of photographs to be used in commercial enterprises. Notwithstanding the previous sentence, "filming" does not include recordings done by or on behalf of the Town, the coverage of news, political, cultural, local sports or school events, the recording of public service announcements or recordings done by individuals, acting alone or with other members of their household or their business only, who perform such recordings inside buildings on properties which they occupy as their residence or their place of business. Section 3-Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 4-Effective Date: This Local Law shall become effective upon filing with the Secretary of State. April 6,2023 Page 31 of 75 c 4 i _0, r @ Town of Mamaroneck Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: 2023 Millennium Strategies Service Agreement Date: April 28, 2023 Attached is a 2023 service agreement with Millennium Strategies for grant consulting services. There are no changes to the existing service model or pricing. Should the Board wish to approve the agreement, the contract would take effect retroactively from March 1, 2023 to February 28, 2024 for a monthly retainer fee of$3,500.00. Action Requested: Resolved that the Town Board hereby approves the agreement with Millennium Strategies for grant consulting services from March 1, 2023 to February 28, 2024 for a monthly retainer fee of $3,500.00 and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Attachment/s: 2023 Service Agreement- Town of Mamaroneck Page 32 of 75 Millennium Strategies LLC 25 Smith Street, Suite 401, Nanuet, NY 10954 This Contract is made and entered into on day of , 2023 between MILLENNIUM STRATEGIES LLC (herein referred to as "Consultant") located at 25 Smith Street, Suite 401, Nanuet, NY, 10954 and TOWN OF MAMARONECK (herein referred to as "Client")located at 740 West Boston Post Road,Mamaroneck,NY, 10543 SCOPE OF SERVICES Consultant will provide Grant Consulting Services on behalf of Client in accordance with Consultant's Proposal dated March 3, 2023. TERM The term of this Agreement shall be for a period of twelve months commencing on March 1, 2023 and ending on February 28, 2024. COMPENSATION Consultant shall receive a monthly retainer fee of $3,500.00, payable in twelve equal monthly installments, for an amount not to exceed $42,000.00 per annum, to provide the scope of services on behalf of Client. Consultant's fee is not contingent upon the successful award of grant funding. There are no hidden costs associated with this fee structure which includes all travel time and expenses. Either party may terminate this contract with or without cause upon a 30-day written notice via certified mail. HOLD HARMLESS Each party hereby agrees to defend, indemnify and hold the other party harmless from any expense, loss, liability, or claim incurred directly or indirectly by the responsible party with respect to any actions or omissions, authorized or unauthorized, of such party, its employees, agents, servants, subcontractors, or assignees with respect to this Agreement. Indemnification shall include, but not be limited to fees, claims, demands, and losses, court costs, settlement costs, and counsel fees whatsoever the nature, without limitation. ASSIGNABILITY This Agreement is not assignable without the prior written consent of all parties. BINDING This Agreement shall be binding upon each party's successors or assignees. LAW The terms of this Agreement shall be governed by the laws of the State of New York. Page 1 of 2 Page 33 of 75 Millennium Strategies LLC 25 Smith Street, Suite 401 Nanuet, NY 10954 DISPUTES The parties hereto stipulate and agree that any dispute between them, whether equitable or legal relief is sought shall be venued in the Supreme Court of New York. Each of the parties to this Agreement further stipulate and agree to the personal and subject matter jurisdiction of the Supreme Court of New York, in such dispute or proceeding. AGREED TO AND ACCEPTED BY: DATE: MILLENNIUM STRATEGIES,LLC ` r ' March 3, 2023 By: feC(71r Name: Dave Jenkins Title: Director of New York Operations DATE: TOWN OF MAMARONECK By: Name: Title: Page 2 of 2 Page 34 of 75 41 w _ r @ Town of Mamaroneck Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Renewal of Agreement Southeast Consortium 2023 Date: April 24, 2023 Attached is the proposed renewal agreement between the Town and the Southeast Consortium. The Consortium is a group of eleven communities in Westchester that have joined together to provide special recreation programs and opportunities for residents with intellectual and/or developmental disabilities. The Town of Mamaroneck was one of the original founding members of the Consortium in 1981. Since then they have provided specialized programming for eligible residents of the Town that would otherwise be difficult for the Town government to provide through its traditional recreation programming. The Town's contribution to the Consortium is $25,415. This amount has remained constant for the last seven years. Action Requested: Resolved that the Town Board hereby approves the 2023 agreement with the Southeast Consortium and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Attachment/s: South East Consortium Inter-Agency Agreement for 2023 - Town of Mamaroneck SE Consortium Number of Citzens Served Spreadsheet Page 35 of 75 South East 740 WEST BOSTON POST ROAD,SUITE 318• MAMARONECK, NEW YORK •10543-3357 TEL: (914)698-5232 FAX: (914)698-7125 Consortium www.secrec.org ‘ti February 13, 2023 Ms.Jill Fisher,Superintendent Department of Recreation Town of Mamaroneck 740 W. Boston Post Road Mamaroneck, NY 10543 STATEMENT FOR SERVICES AS FOLLOWS: 2023 Municipal Agreement between the South East Consortium for Special Services, Inc. (SEC) and the Town of Mamaroneck. Please remit at your earliest convenience. Please note this amount reflects zero increase from 2022. AMOUNT DUE FOR 2023: $25,415.00 Please sign both enclosed agreements and return one with your remittance. Thank you. ennifer Sp nne - ind Executive Director Proudly Serving Town and Village of Mamaroneck+Town of Pelham •Village of Rye Brook •Village of Port Chester•Village of Larchmont• City of Rye Town and Village of Scarsdale •Town of Eastchester•Village of Bronxville •Village of Tuckahoe •Town and Village of HarrPcage 36 of 75 South East 740 WEST BOSTON POST ROAD,SUITE 318 •MAMARONECK, NEW YORK •10543-3357 TEL: (914)698-5232 FAX:(914)698-7125 Consortium www.secrec.org • ‘I a South East Consortium for Special Services, Inc. (SEC) Inter-Agency Agreement for 2023—Town Mamaroneck This agreement made by and between the SEC, a not-for-profit corporation of the state of New York; City of Rye, a municipal corporation of the state of New York; Town of Harrison/Village of Harrison, a municipal corporation of the state of New York; Town of Mamaroneck municipal corporation of the state of New York;Town of Pelham, a municipal corporation of the state of New York; Town of Eastchester, a municipal corporation of the state of New York; Village of Rye -Brook, a municipal corporation of the state of New York; Village of Scarsdale, a municipal corporation of the state of New York; Village of Portchester, a municipal corporation of the state of New York; and the Village Mamaroneck, a municipal corporation of the state of New York shall enable said component municipalities the opportunity to provide collective programs of special recreation services and respite opportunities for citizens with Intellectual and/or Developmental Disabilities (I/DD) through participation in SEC as appropriate and available. Now, therefore, the parties hereto agree as follows: FIRST: The parties shall jointly operate a special recreation program for citizens with Intellectual and /or Developmental Disabilities (1/DD) residing or domiciled within the corporate limits of their respective municipalities to the best of its capabilities and available resources. SECOND: The program shall be funded through each municipality in accordance with a schedule attachment hereto and main part hereto establishing respective shares which shall be in addition to any third-party sources of funding. Said local share shall be paid to SEC at the municipalities' earliest convenience in the current calendar year unless otherwise mutually agreed upon. THIRD: The substantive program policy shall be the joint responsibility of all the parties, but shall be carried out administratively by the SEC in the same manner as any other program(s) for which said council would otherwise individually be responsible. Administrative services include, but not limited to accounting, payroll, legal, personal, insurance and risk management. In addition, the SEC on the behalf of the program, may apply and receive grants and other third party sources of revenue and may further enter into agreements on behalf of the program which other governmental agencies and not- for-profit organizations providing partial or full support of any program or activity to be provided hereunder. FOURTH: The Board of Directors, consisting, in part, of a designee from each component municipality shall have policy- making power for the program, and which shall further have the power to adopt rules, regulations, and procedures for the governing of the program affairs in a manner consistent herewith. FIFTH: The SEC shall procure and maintain liability insurance at its own cost and expense relating to all activities sponsored by and performed by the program which insurance shall protect the interest of the parties hereto as named insured's. Said insurance limit and amounts will be determined by resolution by the Board of Directors. SIXTH: The Chief Fiscal Officer of the SEC shall be the Treasurer. Proudly Serving Town and Village of Mamaroneck•Town of Pelham •Village of Rye Brook •Village of Port Chester•Village of Larchmont* City of Rye Town and Village of Scarsdale •Town of Eastchester•Village of Bronxviile•Village of Tuckahoe •Town and Village of H arrgage 37 of 75 SEVENTH: Programs shall be held through the component municipalities, utilizing existing and available municipal/community/commercial facilities and resources. EIGHTH: The SEC shall provide special recreation programs and respite opportunities for component municipalities and will accommodate participants from outside the consortium area in accordance with agency guidelines currently enforced and in place. NINTH: The agreement shall be in effective for the calendar year 2023 and upon further agreement of the parties, may be amended and /or extended from year to year thereafter. TENTH: The SEC shall deliver to each component municipality a current Certificate of Insurance verifying the existence of such insurance and naming said component municipality as Additional Insured. The SEC shall hold harmless, indemnify, and defend the Town of Mamaroneck, its employees, officials, and agents from any and all claims, suits and actions arising out of the activities of the special recreation and respite programs provided by the SEC. The SEC shall provide Town of Mamaroneck a copy of the Certificate of Insurance naming the Town of Mamaroneck as an Additional Insured. In witness where of the parties here to have executed this agreement as the day in the year above written. South East Consortium for Special Services, Inc. SZ)1By: t 111 i ii 4 Date: c9-jisf�, Jennif r Spenner- ind, xecutive Director Town of Mamaroneck By: Print name and title. Date: Signature Page 38 of 75 L 0.0. d• co L C d' N O1 00 Lrl L-1 LC. N w 3 Ln N t!7 .--1 m N O 1n Um= t � -tn. -v iff- t i v N N L O 3 (N O in ul i I N N u) O Co 01 up a; O N 01 N m co sil Oat O d O1 N N atasrr-I L. F- N tD r1 N to N --i ID ri O O I Q E Co ctsi, c an a 4a � d' N Co CO Gf Co N a0 c:, oo '�t N 1- to ri to tD ....... I— Z In Ni N r-1 d' ro %-1 7 L 3 Q} 0 G/.) E u1 1n N I In el in CrNI tD rI lD N N N N 2 d1, N O 0000 N cn coo N am-1 ++ CL N if; r-i N rr r^I .--I LC r-1 U 4- O . s" cID CI ar V. E +� U {n 0000 N i-1 O ro N N rv-I Z V C c kit' c N �' c.? .0 t0 Lt.) cr. d' N O 00 r-1 N In rn N as e-1 D1 •i in CO Co CO rn O 00 GJ c CC S 1 Sri r- v-i tD mi ( [h V N in- in- ,v- 1/ ill •( inn- cti i aiia N C- Y 0 VI u L O CC Ill 4 m o Z E 2ro C c Y us 0O Lm C) O CoAI 0 s OC oCO 4- CoU C Co = v m m E a '. Ej Cl Ili ro W 2 c so > a ce W a `I- 4- O j c O O O O O s c c .Ec c 0 c bp CU tO C 3 3 3 �' 3 CO Co n F° ° i--Ii U i Page 39 of 75 i41 _0, r @ Town of Mamaroneck Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Robert P. Wasp, Town Engineer Re: Consultant Agreement— Construction Inspection Services - HVEA Engineers Waverly Avenue Bridge Replacement Date: April 27, 2023 Attached is a proposed Consultant Agreement to add construction inspection to the scope of services, provided by HVEA Engineers, for the Waverly Avenue Bridge Replacement. HVEA Engineers has served the Town as Engineer of Record for design development of the Waverly Avenue Bridge Replacement since their selection in 2018. HVEA was retained in accordance with the consultant procurement requirements of the 2018 BridgeNY Grant award for the project. Action Requested: Resolved that the Town Board hereby approves Contract Amendment No. 1 with HVEA Engineers in the amount of$548,033.79 for for construction inspection services to be added to the scope of the Waverly Avenue Bridge Replacement Project and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Page 40 of 75 I 13 w .Q I rn Town of Mamaroneck rz— if ` Engineering Depailiuent, Town Center FOUNDED 1661 ' 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 rwasp@townofmamaroneckNY.org Date: April 27, 2023 To: Meredith Robson, Town Administrator From: Robert P. Wasp, Town Engineer Subject: Consultant Agreement— Construction Inspection Services - HVEA Engineers Waverly Avenue Bridge Replacement General: HVEA Engineers has served the Town as Engineer of Record for design development of the Waverly Avenue Bridge Replacement since their selection in 2018. HVEA was retained in accordance with the consultant procurement requirements of the 2018 BridgeNY Grant award for the project. Construction of the Waverly Avenue Bridge replacement requires full time engineering oversight based upon the technical nature of geotechnical and structural components; and supervision requirements of NYSDOT specifications implemented through the grant. Daily reporting on construction issues such as maintenance and protection of traffic (MPT), detour and other potential impacts on the community also serves the best interest of both the Town and Village of Mamaroneck. HVEA has extensive experience with Bridge Replacement projects and most recently provided similar construction phase work for the Hillside Avenue Bridge Replacement project. The original contract was for$262,303. This amendment for considerable construction support services amounts to $548,033.79, for a total of$810,336.79. The Engineering Department recommends that the Town Board consider authorization of the submitted Contract Amendment No. 1 to allow for continuation of HVEA's services pending potential start of construction in the upcoming weeks. Please feel free to contact me with any questions. Attachment/s: 8762.19 Construction Inspection Proposal Page 41 of 75 HVEA ENGINEERS April 14, 2023 Mr.Robert Wasp,P.E. Town Engineer Town of Mamaroneck 740 West Boston Post Road Mamaroneck,NY 10543 Re: Construction Inspection Services PIN 8762.19—Waverly Avenue Bridge Replacement Dear Mr. Wasp: Attached please find a proposed Contract Amendment to add construction inspection services for the Waverly Avenue Bridge Replacement project. The scope employs the NYSDOT's requirements for federal-aid local projects. Thank you very much for considering us for the inspection services. We look forward to continuing working with you and the Town. If you have any questions, please call me. Sincerely, HVEA Engineers by Jack Gorton,P.E. Enc 560 Route 52,Suite 201,Beacon,New York 12508 Ph:(845)838-3600 fax:(845)838-5311 www.hveapc.com Page 42 of 75 Town of Mamaroneck April 2023 Waverly Avenue Bridge Replacement NE Consultant Agreement PIN 8762.19 AMENDMENT NO. 1 TO CONTRACT This Amendment No. 1 ("Amendment No. 1") is effective as of , 2023 (the "Amendment Effective Date")and entered into by and between the TOWN OF MAMARONECK, a municipal corporation and a county of the State of New York with principal offices at 740 West Boston Post Road, Mamaroneck New York 10543(the"Municipality"); and HUDSON VALLEY ENGINEERING ASSOCIATES, P.C. d/b/a HVEA ENGINEERS, a domestic professional corporation with principal offices at 560 Route 52, Suite 201, Beacon, New York 12508 (the "Consultant"), (each, a "Party," together, the "Parties"). RECITALS WHEREAS,the Parties entered into an agreement for engineering and right-of-way services necessary to replace the Waverly Avenue Bridge over Sheldrake River known as the "Waverly Avenue Bridge Replacement," PIN 8762.19; and WHEREAS, the Parties desire to expand the Scope of Services of the Agreement to provide for construction inspection services; and NOW, THEREFORE, in consideration of the mutual promises set forth herein, the Parties agree as follows: AGREEMENT 1) ARTICLE 3-COMPENSATION: The following table is hereby added to include compensation terms for the added services: (Continued next page) 1 Page 43 of 75 v) 1- >, E 0 a .0 Oc H zscC (a - (a W J >,° X V O a) (a ca 'L Q Zra) U ca 0 O '� d L ca co OU a) -O 5 a) (a — — - O Qc a) - a O LwoQ -mc a) u) O 7 U E _ 00� a) -0 L c 0)- C 0 mw m a L . 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Attachment A is hereby deleted in its entirety and is replaced with the following: Attachment A Architectural/ Engineering Consultant Contract Project Description and Funding PIN: 8762.19 Term of Agreement Ends:December 31, 2024 BIN: ElMain Agreement F=;Amendment to Contract [1] Supplement to Contract Phase of Project Consultant to work on: 4iP.E./Design 4iROW Incidentals Ii4IROWAcquisition OConstruction, C/I, & C/S PROJECT DESCRIPTION: Preliminary and Final Design and Construction Inspection of: Waverly Avenue Bridge Replacement Project Location: Town of Mamaroneck, Westchester County, New York Consultant Work Type(s): See Attachment B for more detailed Scope of Services. MAXIMUM AMOUNT OF FUNDS FOR ALL COMPENSATION PAYABLE UNDER THIS AGREEMENT FOR THE SCOPE OF WORK DESCRIBED IN ATTACHMENT B FOR THE PROJECT DESCRIBED IN THIS ATTACHMENT A, OTHERWISE IN ACCORDANCE WITH THE CHOSEN METHOD OF COMPENSATION AND OTHER TERMS OF THIS AGREEMENT: $810,336.79 Footnotes: 4 Page 46 of 75 Town of Mamaroneck April 2023 Waverly Avenue Bridge Replacement NE Consultant Agreement PIN 8762.19 3) ATTACHMENT B—SCOPE OF SERVICES. Sections 8 and 9 are hereby deleted and replaced with the following: Section 8 - Construction Support The Consultant will provide design response to unanticipated or changed field conditions, analyze and participate in proposed design changes, and interpret design plans. Work under this section will always be in response to a specific assignment from the Municipality under one of the tasks below: • In response to unanticipated and/or varying field conditions or changes in construction procedures, the Consultant will conduct on-site field reconnaissance and, where required, prepare Field Change Sheets modifying pertinent contract plan sheets. • The Consultant will analyze and make recommendations on the implementation of changes proposed by the Municipality or the construction contractor. This includes the Traffic Control Plan. • The Consultant will interpret and clarify design concepts, plans and specifications. • The Consultant will review and approve shop drawings for construction. Section 9 -Construction Inspection 9.01 Equipment The Contractor will furnish office space and basic office furnishings for the Consultant, as part of the contract. The Consultant will furnish all other office, field and field laboratory supplies and equipment required to properly perform the inspection services listed below. 9.02 Inspection The Consultant must provide, to the satisfaction of the Municipality, contract administration and construction inspection services from such time as directed to proceed until the completion of the final agreement and issuance of final payment for the contract. The Consultant must assume responsibility, as appropriate, for the administration of the contract including maintaining complete project records, processing payments, performing detailed inspection work and on-site field tests of all materials and items of work incorporated into the contract consistent with federal policies and the specifications and plans applicable to the project. 9.03 Municipal Project Manager This Project Manager will be the Municipality's official representative on the contract and the Consultant must report to and be directly responsible to said Project Manager. 9.04 Ethics Prior to the start of work, the Consultant will submit to the Municipality a statement regarding conflicts of interest. 9.05 Health and Safety Requirements The Consultant must provide all necessary health and safety related training, supervision, 5 Page 47 of 75 Town of Mamaroneck April 2023 Waverly Avenue Bridge Replacement NE Consultant Agreement PIN 8762.19 equipment and programs for their inspection staff assigned to the project. 9.06 Staff Qualifications and Training The Consultant must provide sufficient trained personnel to adequately and competently perform the requirements of this agreement. The Consultant will recommend inspectors to the Sponsor for approval prior to their assignment to the project. Resumes, proof of required certification and the proposed initial salary shall be furnished. The Sponsor may want to interview before approval, and reserves the right to disapprove any application. The employment of all consultant personnel is conditional, subject to satisfactory performance, as determined by the Sponsor. For all construction inspection agreements, it is mandatory that all technician personnel be identified by the National Institute for Certification in Engineering Technologies (NICET)certification levels in the staffing tables. In addition,all Transportation Engineering Technicians-Construction assigned to the project at and above level III, Engineering and Senior Engineering Technicians, must be certified by NICET. Transportation Engineering Technicians-Construction below level III assigned to the project must have successfully completed the General Work Element requirements and at least those Special Work Elements which apply to their specific project assignments at the level of their rating. In lieu of the NICET certification requirements, the Sponsor may accept evidence that the person proposed for employment(1)has satisfactorily performed similar duties as a former NYS Department of Transportation (NYSDOT) employee or (2) has a combination of education and appropriate experience commensurate with the scope of the position in question. Technicians employed by the consultant that perform field inspection of Portland cement concrete shall possess a current certification from the American Concrete Institute (ACI)as a Concrete field- testing Technician-Grade 1, or have completed all of the following NICET work elements, which are equivalent to the ACI certification: NICET NICET NICET LEVEL CODE WORK ELEMENT I 82019 Sample Fresh Concrete I 82020 Slump Test II 84068 Air Content, Pressure II 84069 Air Content, Gravimetric II 84070 Air Content, Volumetric II 84076 Field Prepared Test Specimens Inspectors designated as the responsible person in charge of work zone traffic control must have sufficient classroom training, or a combination of classroom training and experience, to develop needed knowledge and skills. Acceptable training should consist of a formal course presented by a recognized training program which includes at least two full days of classroom training. A minimum of two days classroom training is normally required, although one day of classroom training plus responsible experience may be considered. Recognized training providers include American Traffic Safety Services Association (ATSSA), National Safety Council (NSC), Federal Highway Administration's National Highway Institute (FHWA-NHI), and accredited colleges and universities with advanced degree programs in Civil/Transportation/Traffic Engineering. Former DOT employees may be considered on the basis of at least one day of formal classroom training combined with 6 Page 48 of 75 Town of Mamaroneck April 2023 Waverly Avenue Bridge Replacement NE Consultant Agreement PIN 8762.19 responsible M&PT experience. Technicians employed by the consultant who perform field inspection of geotechnical construction (earthwork), including, but not limited to embankment construction,subbase placement,structure and culvert backfill placement, and testing of earthwork items for in-place density and/or gradation, shall possess a current certification and/or proof of training from the following organization: North East Transportation Technician Certification Program(NETTCP)Soils and Aggregate Inspector Certification.An alternative to the certification/training listed above would be proof of previous training (within the past 5 years) of the NYSDOT Earthwork Inspectors School, given by the Department's Geotechnical Engineering Bureau. 9.07 Scope of Services/Performance Requirements A. Quality The Consultant will enforce the specifications and identify in a timely manner to the Municipality local conditions, methods of construction, errors on the plans or defects in the work or materials which would conflict with the quality of work,and conflict with the successful completion of the project. B. Record Keeping & Payments to the Contractor 1) All records must be kept in accordance with the directions of the Municipality and must be consistent with the requirements of the NYSDOT Manual of Uniform Recordkeepinq(MURK).1 The Consultant must take all measurements and collect all other pertinent information necessary to prepare daily inspection reports, monthly and final estimates, survey notes, record plans showing all changes from contract plans, photographs of various phases of construction, and other pertinent data, records and reports for proper completion of records of the contract. 2)Any record plans, engineering data,survey notes or other data provided by the Sponsor should be returned to the Sponsor at the completion of the contract. Original tracings of record plans, maps, engineering data,the final estimate and any other engineering data produced by the Consultant will bear the endorsement of the Consultant. Any documents that require an appropriate review and approval of a Professional Engineer (P.E.) licensed and registered to practice in New York State must be signed by the P.E. 3) Unless otherwise modified by this agreement, the Municipality will check, and when acceptable, approve all structural shop drawings. 4) The Consultant must submit the final estimate of the contract to the Municipality within four (4) weeks after the date of acceptance of the contract. All project records must be cataloged, indexed, packaged, and delivered to the Municipality within five (5) weeks after the date of the acceptance of the contract. 1 https://www.dot.nv.gov/main/business-center/contractors/construction-division/forms-manuals- computer-applications-general-information 7 Page 49 of 75 Town of Mamaroneck April 2023 Waverly Avenue Bridge Replacement NE Consultant Agreement PIN 8762.19 Health &Safety/Work Zone Traffic Control 1) The Consultant must ensure that all inspection staff assigned to the project are knowledgeable concerning the health and safety requirements of the contract per Municipality policy, procedures and specifications and adhere to all standards. Individual inspectors must be instructed relative to the safety concerns for construction operations they are assigned to inspect to protect their personal safety,and to ensure they are prepared to recognize and address any contractor oversight or disregard of project safety requirements. 2) The Consultant is responsible for monitoring the Contractor's and Subcontractor's efforts to maintain traffic and protect the public from damage to person and property within the limits of, and for the duration of the contract. Monitoring Equal Opportunity/Labor Requirements The Consultant must assign to one individual the responsibility of monitoring the Contractor's adherence to Equal Opportunity and Labor requirements contained in the contract. When monitoring the Contractor's Equal Opportunity and Labor compliance, the Consultant, will utilize the guidance contained in the contract, standard specifications and the Municipality's policies. The Consultant is also to input required disadvantaged business enterprise (DBE) information into the NYSDOT maintained Equitable Business Opportunities(EBO)database2. 4) ATTACHMENT B—SCOPE OF SERVICES. A new subsection is hereby added to the end of Attachment B, Section 10.01 — Estimating Assumptions, as follows: Section 10 - Estimating and Technical Assumptions 10.01 Estimating Assumptions The following assumptions have been made for estimating purposes: Section 9 Construction Inspection will include but not be limited to: • Providing on-site construction inspection and oversight to ensure the quality of construction and conformity with the final plans and specifications. • Preparation of as-built plans. Estimate award will be May 15, 2023. Estimate construction will begin on June 1,2023 and will be completed by March 31, 2024. HVEA will staff the project with: 1 Part time Project Manager 1 Full time Resident/Office Engineer 2 https://www.dot.ny.gov/dotapp/ebo 8 Page 50 of 75 Town of Mamaroneck April 2023 Waverly Avenue Bridge Replacement NE Consultant Agreement PIN 8762.19 1 Project Engineer as-needed 1 Full time Inspector Laptops, printers and other technology items will be provided by the Contractor under the Office Technology item. HVEA will provide APPIA management software as a direct non-salary cost in this contract. An 11x17 color scanner/photocopier will be included by the Contractor under the field office item. High speed internet access will be provided by the Contractor as part of the field office item. HVEA's Project Engineer will review shop drawings, structural plans, lift plans and submittals. HVEA will provide nuclear gauge testing for backfilling operations. HVEA will provide concrete testing for all concrete pours. 5) ATTACHMENT C—Staffing Rates, Hours and Estimated Direct Non-Salary Costs: A new Attachment C is hereby added to the end of Attachment C, as follows: (Continued next page) 9 Page 51 of 75 Town of Mamaroneck April 2023 Waverly Avenue Bridge Replacement NE Consultant Agreement PIN 8762.19 IN WITNESS WHEREOF, the Parties have caused their duly authorized representatives to enter into this Amendment No. 1, effective as of the Amendment Effective Date. TOWN OF MAMARONECK HUDSON VALLEY ENGINEERING ASSOCIATES, P.C. By: By: NAME: NAME: Mia K. Nadasky, P.E. TITLE: TITLE: Principal-in-Charge DATE: DATE: 10 Page 52 of 75 PIN 8762.19-Waverly Avenue Bridge Replacement HVEA Engineers Town of Mamaroneck-Westchester County Construction Inspection April 2023 Exhibit A, Page 1 Salary Schedule ASCE (A) AVERAGE ENGINEERING SALARY RATES OR JOB TITLE NICET(N) PRESENT PROJECTED MAX OVERTIME GRADE (03/23) (02/24) RATE CATEGORY Project Manager VI (A) $86.00 $88.58 $90.00 A Resident Engineer IV (A) $72.50 $74.68 $90.00 C Project Engineer IV (A) $56.50 $58.20 $75.00 B Chief Inspector IV(N) $47.14 $48.55 $63.24 C Office Engineer III (N) $45.00 $46.35 $52.06 C Senior Inspector III (N) $43.25 $44.55 $61.64 C Inspector II (N) $36.84 $37.95 $45.08 C OVERTIME POLICY Category A- No overtime compensation. Category B-Overtime compensated at straight time rate. Category C-Overtime compensated at straight time rate x 1.50. Page 53 of 75 v, C a`) O N U 47. 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Robson, Town Administrator Re: 2-116 Hommocks Road; Property #4-11-169 Date: April 28, 2023 Attached is a memo from Building Inspector, Rich Polcari, regarding the Housing Authority's request to waive the permit fees for their project at 2-116 Hommocks Road; Property # 4-11-169. The Board waived permit and board application fees for the original construction in 1993. The current applications have an estimated cost of construction of$1,684,000 combined. Should the Board wish to waive the fees, this would equate to a total fee of$42,500. Action Requested: Resolved that the Town Board hereby waives the fees of $42,500 for the construction project at the Hommocks Apartments property #4-11-169. Page 57 of 75 1,7 I ;\ w Q 4 z Town of Mamaroneck r- ! Building Department, Town Center FOUNDED 1661 ' 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 @townofmamaroneckNY.org Date: April 28, 2023 To: Meredith Robson, Town Administrator From: Richard Polcari, Building Inspector Subject: 2-116 Hommocks Road; Property #4-11-169 General: The Hommocks apaitulents, property #4-11-169 has recently applied to replace the windows in all the units as well as re-build all the exterior decks. The Town Board waived permit and board fees for the original construction in 1993. Since that time, the housing authority has paid permit fees on various small repair work on the site. The current applications have an estimated cost of construction of$1,684,000.00 combined. This would equate to a combined permit fee of$42,500.00. The housing authority has requested that the permit fees be waived for this project. Page 58 of 75 41 r @ Town of Mamaroneck Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Report of Minutes for April 4, 2023 Date: April 14, 2023 The Minutes of the April 4, 2023, Town Board meeting have been reviewed and are ready for approval on May 3, 2023. Action Requested: Resolved that the Town Board hereby approve the minutes of April 4,2023. Page 59 of 75 47 o - a Q 4 Town of Mamaroneck Town Center FOUNDED 1661 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 amay@townofmamaroneckNY.org Date: April 14, 2023 To: Meredith Robson, Town Administrator From: Allison May, Town Clerk Subject: Report of Minutes for April 4, 2023 General: The Minutes of 4/4/23 are ready for Town Board approval. Attachment/s: 2023-04-04 Working Minutes Page 60 of 75 ❑� 'y Town of Mamaroneck •`',,,,4�' Town Board Minutes o ar." Tuesday, April 4, 2023, Senior Center, s P 1288 West Boston Post Road, 5:00 PM. 1 . x FOUNDED 1661 PRESENT: Jaine Elkind Eney, Town Supervisor Abby Katz, Councilwoman Sabrina Fiddelman, Councilwoman ABSENT: Jeffery L. King, Councilman Robin Nichinsky, Councilwoman ALSO PRESENT: Allison May, Town Clerk Meredith S. Robson, Town Administrator Connie Green O'Donnell, Deputy Town Administrator William Maker Jr., Town Attorney 5:00 PM THE TOWN BOARD WORK SESSION AK/SF 5:02 opening CALL TO ORDER WORK SESSION ITEMS 1. Discussion -Tree Law The Town Board reviewed sections 207-12-Al through 207-16D of the revised Tree Law. The Board agreed the following: • Attorney Maker will add a 'materiality' clause to 207-12-A2. • 207-12B -- permits will be valid for 2 years. • 207-14A-- review timing will be 30 days. • 207-15B --as the goal is to having living replacements, trees must continue to be replanted if they die. • 206-16B--agreed to address during the next Tree Law discussion as a consensus could not be reached. • 207-16D --will add that permits will not be issued if a violation exists. 2. Discussion - LMC Renovations The Town Board discussed LMC TVs request to move forward with their renovation, agreeing that the Board supports LMC TV planning out their space as long as the grant supports that planning. In the event that LMC TV plans to open their new space in the evenings, the Town will advise LMC TV there will be no heat or air conditioning on days and nights that the Town Center is not open. 3. Discussion - New York State Thruway Authority Agreement Town Clerk Allison May proposed an agreement allowing the Clerk's office to sell pre- paid E-ZPass Tags. The Clerk's office would purchase the Tags for$21.00 each from the Thruway Authority and would sell the Tags for$25.00, allowing the Town to keep $4.00 per sale. The Clerk's office would purchase approximately $500 worth of Tags at a time. Although the Town Clerk expects these Tag sales to be limited, it will provide an additional service the Clerk's office offers to our Town residents and others. Supervisor Elkind Eney thanked the Clerk for finding an additional way to Page 61 of 75 Town Board April 4, 2023 serve the public, even if it means more work for the Clerk's office. The Board agreed to authorize the agreement later in the evening. 4. Discussion -Westchester County Firearms Training Agreement Town Administrator Meredith Robson explained this is a standard agreement to allow Town of Mamaroneck officers to receive access to Westchester County's firing range facility in Valhalla. The Town Administrator noted that the Town sends our own training officers to the training sessions and also assists the County in covering other training if necessary, so there is ultimately no cost to the Town. The Board suggested that the overtime cost of the officer may be greater than the cost of paying for another instructor, suggesting the Administrator consider doing a cost benefit analysis. The Board agreed to approve the agreement later in the evening, agreeing that it pays to spend money on this training. 5. Discussion -Westchester County Public Safety Answering Point("PSAP") Agreement The Town Administrator introduced this proposed agreement between the Town of Mamaroneck and Westchester County regarding the provision of enhanced 911 services Public Safety Answering Point ("PSAP"), which is our dispatch service. The Administrator noted that this is a continuation of the Town's current agreement which outlines the responsibilities of both the Town and the County. This agreement would last for a five-year term commencing on October 1, 2022, and continuing through September 30, 2027. The Board asked how 911 calls are received and routed. Administrator Robson explained that if a 911 call is made from a landline in the Town, it comes in directly to our Police Department. If a 911 call is made from a cellphone it may come in directly to the Town Police Department or it may go to New York State Police and then be rerouted to the Town Police Department, depending on the location of the cell tower. Once a 911 call comes into the Town Police Department, the Police Department then dispatches officers and pages out to the Fire Department and/or EMS [via 60 Control], if necessary. 6. Discussion- Local Law to Place a Stop Sign at the Exit onto Rockridge Road Town Attorney William Maker Jr. presented the Town Board with a proposed local law known as "Stop Sign at the Exit onto Rockridge Road from the Commercial Use Operated at the Property Designated on the Town's Assessment Roll as Section 4, Block 412, Lot 288". Attorney Maker said for proper traffic regulation, we want to ensure that motor vehicles leaving the Dunkin Donuts parking lot should come to a full stop before proceeding onto Rockridge Road. The Town Board agreed to set a Public Hearing for April 19, 2023, at the meeting later tonight. 7. Discussion—Local Law Prohibiting Smoking in Town Parks Town Attorney Maker introduced the proposed Local Law prohibiting smoking in Town parks to include tobacco, cannabis, and electronic cigarettes. The Town Board agreed to approve later in the evening, with the correction of the second item "T"to a U . Also, the Board asked Attorney Maker to determine if Town parks include the Leatherstocking Trail. 8. Exception to Filmmaking Law Town Attorney Maker introduced the proposed Local Law creating an exemption from the Filmmaking Law permitting recordings done by individuals within their own homes or places of business. After discussion, the Town Board agreed to wait for Attorney Maker to rework the proposed Local Law to further clarify that the exemption would apply to individuals doing their own filming in their own homes and/or businesses. 9. Discussion -Award of Bid -TA-23-02- Memorial Park Walkways &Sidewalk Replacement(Rebid) The Town Administrator stated that the Town's Engineer had recently rebid the Page 62 of 75 Town Board April 4, 2023 Memorial Park Walkways and Sidewalk Replacement project. The apparent low bidder is "Peter J. Landi, Inc" at the submitted total price of$128,500.00 for the full project scope. 10. Discussion -Award of Bid -TA-23-05- Landscape Maintenance Services -Town Cemeteries and Right of Ways-2023-2024 Town Administrator Robson stated that the Town had recently received three bids for this project that provides for regular landscape maintenance activities at various Town road rights-of-way and cemeteries throughout the Unincorporated Area. Tasks include grass mowing, brush and tree branch trimming, invasive species/litter removal and spring/fall seasonal cleanups. Town Supervisor Elkind Eney mentioned that she has a written complaint about the lowest bidder, ACL Property Maintenance. After a discussion about the ways various other recent complaints about other providers, Administrator Robson explained that we must take the lowest bidder. 11. Discussion -Award of Bid -TA-23-07- Landscape Maintenance Services - Senior Center, Hommocks Fields & Pool Area Town Administrator Robson explained that this contract provides for regular landscape maintenance activities at the Town Senior Center, Hommocks Fields, and Pool Complex. The Board asked why the Town bids these maintenance contracts separately, to which Administrator Robson explained that the work would be too large in one contract, as there are so many, small areas involved that it may be difficult for one company to manage everything well. 12. Discussion - Disposal of Town Devices The Town Administrator noted the surplus list of devices provided by the IT Department which are no longer necessary for Town operations. Many of these devices have been repositories for confidential information and must be disposed of in an appropriate manner, so IT is requesting that the Board allow them to dispose of and/or recycle these systems once all internal storage devices have been removed, wiped of all data, and destroyed. The Board agreed to approve this resolution later in the evening. 13. Discussion - Resolution to Oppose the Discharge of Contaminated Water from Indian Point Town Supervisor Elkind Eney explained how Town Attorney Maker had reworked the County resolution opposing the discharge of contaminated water from Indian Point for the Town. The Town Board agreed to pass the resolution later this evening. 14. Discussion -State Building Code Resolution Town Attorney Maker explained that New York State has amended the Uniform Fire Prevention and Building Code. The overhaul of articles and section of the Town Code necessary to adopt the State's new building code will be a considerable task. Tonight's proposed State Building Code Resolution is the first step towards adopting the new code as amended. Attorney Maker stressed that this is about code, not zoning. The Town Board agreed to pass this resolution later tonight. 15. Request for Executive Session Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz, the Town Board agreed to enter into Executive Session to discuss the proposed acquisition, sale or lease of real property. Carried Moved by Councilwoman Katz, seconded by Councilwoman Fiddelman, the Town Board unanimously agreed to resume the Regular Meeting. Carried 16. Updates Page 63 of 75 Town Board April 4, 2023 Stormwater Grant--The Town Supervisor mentioned that she would like to move forward with planning using the $300,000 grant that we already have. The Board agreed that the Town should move ahead with planning now, while continuing to pursue other grants and funding for implementation of the plan that is developed. 25 Mile Per Hour Town Speed Limit-Supervisor Elkind Eney asked the Board if they wanted to move forward with the 25 mile per hour speed limit on Town roads. The Board members in attendance thought that we should not. The Town Supervisor noted that the Town Police Department thought that the reduced speed limit would be difficult to enforce. The Board discussed how a reduced speed limit would only affect the side streets where most people go 30 anyway, it would not include Weaver Street, Palmer Avenue, the Post Road, or Murray Avenue. The Board agreed to wait six months to see what happens in other neighboring communities, perhaps while using more traffic devices in the Town to slow traffic and test mph. REALM's Proposed Location -The Board agreed and supported Jeffery King's suggestion that the monument be moved further away from the tree and toward the forsythia bushes. Fields for Kids -Supervisor Elkind Eney informed the Board that Fields for Kids would like to start marketing, requesting a sentence that is acceptable by the Board for them to use in their marketing materials. The Town Board agreed on: "to update or renovate the Hommocks Fields". Westchester Joint Water Works (WJWW) - Recently residents called from Dante, Edgewood, Maple Hill and Hillcrest to complain about discolored water. Originally the Town Supervisor thought there was a water main break, but WJWW said there was a fire and when the hydrant was opened it caused the water to be brown. The Town Supervisor planned to ask the Fire Department to notify us when they open a hydrant. The Comprehensive Plan -an update has been completed to the comprehensive plan. The Town Supervisor explained that it would go to the Steering Committee then to the Town Board. The Board requested that they be able to review before the Steering Committee. Arbor Day -the Town Board always plants a tree on Arbor Day. This year, they are considering Memorial Park, as long as the location of the Arbor Day tree will complement the forthcoming tree plan for Memorial Park. Councilmember Katz mentioned that the Civic Association had asked about cables by the bridge by the Pond, which the Town Administrator agreed to look into. Councilmember Fiddelman mentioned the need to address the Town code allowing a large house with small setbacks because of the ability to step down int 240-70B. 17. Second Executive Session Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz, the Town Board agreed to enter into Executive Session to discuss the Westchester Joint Water Works litigation. Carried Moved by Councilwoman Katz, seconded by Councilwoman Fiddelman, the Town Board unanimously agreed to resume the Regular Meeting. Carried 18. Additions to Regular Meeting Agenda Page 64 of 75 Town Board April 4, 2023 Defer#6. 8:00 PM TOWN BOARD REGULAR MEETING The Town Board meeting convened in the Courtroom Located on the second floor at the Town Center. The Public was to view the meeting on cable access television (Optimum 76/ Fios 35) or on LMCMedia.org CALL TO ORDER The Regular Meeting of the Town Board was called to order by Supervisor Elkind Eney at 8 p.m. Supervisor Elkind Eney noted that the Town Board met for a Work Session beginning at five o'clock this evening. PUBLIC HEARING(S) -OUT OF ORDER The following Notice of Public Hearing is entered into the record as follows: 1. "Partial Exemption from Real Property Taxation for Certain Members of the Town of Mamaroneck Fire Department and the Volunteer Ambulance Corps of the Unincorporated Area of the Town of Mamaroneck and the Village of Larchmont, Inc. Law" 4, SW& The following Notice of Public Hearing is entered into the record as follows: NOTICE OF PUBLIC HEARING LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, a Public Hearing will be held on Tuesday, April 4, 2023, at 8:00 PM or as soon thereafter as is possible, to consider the "Partial Exemption from Real Property Taxation for Certain Members of the Town of Mamaroneck Fire Department and the Volunteer Ambulance Corps of the Unincorporated Area of the Town of Mamaroneck and the Village of Larchmont, Inc." Law.", at the Senior Center, 1288 Boston Post Road, Larchmont, New York. Purpose: The State of New York has enacted legislation, codified as § 466-a of the Real Property Tax Law, that enables a local government to adopt a local law, granting a partial exemption from real property taxes to certain members of volunteer fire departments and volunteer ambulance services. The purpose of this article is to set standards for, and to grant the exemption authorized by § 466-a of the Real Property Tax Law to real property owned by residents of the Town of Mamaroneck who qualify for it. You may also view the meeting on local municipal access television (Cablevision 75, 76, 77 or Verizon 34, 35, 36) or on LMC Media's website, https://Imcmedia.orq/. The full text of this document can be viewed on the Town's website, https://www.townofmamaroneckny.orq/calendar.aspx, or by calling the Town Clerk's Office at 914-381-7870, for a mailed copy. Published: March 22, 2023 BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Moved by Councilwoman Katz, seconded by Councilwoman Fiddelman The Public Hearing was opened. Page 65 of 75 Town Board April 4, 2023 Carried Mr. Maker explained the law and Supervisor Elkind Eney asked if any Town Board Members or the public wished to comment. There were no additional comments or questions. Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz The Public Hearing was closed. Carried Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz The Local Law was approved. Carried Local Law No. 2 -2023 This local law shall be known as the"Partial Exemption from Real Property Taxation for Certain Members of the Town of Mamaroneck Fire Department and the Volunteer Ambulance Corps of the Unincorporated Area of the Town of Mamaroneck and the Village of Larchmont, Inc." Law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1 —Purpose: The State of New York has enacted legislation, codified as §466-a of the Real Property Tax Law, that enables a local government to adopt a local law, granting a partial exemption from real property taxes to certain members of volunteer fire departments and volunteer ambulance services. The purpose of this article is to set standards for, and to grant the exemption authorized by§466-a of the Real Property Tax Law to real property owned by residents of the Town of Mamaroneck who qualify for it. Section 2—Establishment of a new article in Chapter 195 of the Mamaroneck Code: Chapter 195 of the Code of the Town of Mamaroneck hereby is amended to add the following new Article XII Article XII Partial Exemption from Real Property Taxation for Certain Members of the Town of Mamaroneck Fire Department and the Unincorporated Area of the Town of Mamaroneck and the Village of Larchmont, Inc. § 195-48 Purpose § 195-49 Definitions § 195-50 Basic Exemption granted; conditions. § 195-51 Enhanced Exemption granted; conditions. § 195-52 [Reserved] § 195-53 [Reserved] § 195-54 Annual Certification § 195-48 Purpose The State of New York has enacted legislation, codified as §466-a of the Real Property Tax Law that enables a local government to adopt a local law, granting a partial exemption from real property taxes to certain members of volunteer fire Page 66 of 75 Town Board April 4, 2023 departments and volunteer ambulance services. The purpose of this article is to set standards for, and to grant the exemption authorized by§466-a of the Real Property Tax Law to real property owned by residents of the Town of Mamaroneck who qualify for it. § 195-49 Definitions As used in this article, the following terms shall have the meanings indicated: APPLICANT An enrolled member whose primary residence is in either the unincorporated area of the Town, the Village of Larchmont or the area of the Village of Mamaroneck that lies within the Town. ASSESSOR The Assessor of the Town. BOARD OF DIRECTORS The Board of Directors of the Volunteer Ambulance Corps of the Unincorporated Area of the Town of Mamaroneck and the Village of Larchmont, Inc. ENROLLED MEMBER A person who (1) in the case of the Fire Department, is certified by the Fire Chief as a member in good standing of the Fire Department or in the case of LVAC, is certified by the Board of Directors as a member in good standing of LVAC and (2) has met the minimum service requirement for the organization of which that person is a member. FIRE CHIEF The Fire Chief of the Town of Mamaroneck Fire Department FIRE DEPARTMENT The Town of Mamaroneck Fire Department LVAC The Volunteer Ambulance Corps of the Unincorporated Area of the Town of Mamaroneck and the Village of Larchmont, Inc. MINIMUM SERVICE REQUIREMENT At least two (2)years of service in either the Fire Department or the LVAC with no discipline imposed. TOWN The Town of Mamaroneck TWENTY-YEAR MEMBER Page 67 of 75 Town Board April 4, 2023 An enrolled member who in the case of the Fire Department, is certified by the Fire Chief or in the case of LVAC, is certified by the Board of Directors as having been an active member of the organization of which that person is a member for a minimum of twenty years. § 195-50 Basic Exemption granted; conditions. Real property owned by an applicant and used as the applicant's primary residence shall be exempt from Town taxes to the extent of ten (10%) percent of its assessed valuation, on the first assessment roll promulgated by the Assessor after the applicant files with the Assessor's office an application therefor together with a certification from the Fire Chief or the Board of Directors that the applicant is an enrolled member of the Fire Department or the LVAC, as the case may be, and on all assessment rolls promulgated thereafter so long as the applicant qualifies for this exemption. The application must be filed in the assessors office on or before the Town's taxable status date which is May 1 of each calendar year in order for the applicant's primary residence to be granted this exemption for that year. § 195-51 Enhanced Exemption granted; conditions. Real property owned by a twenty-year member and used as the twenty-year member's primary residence shall be exempt from Town taxes to the extent of ten (10%) percent of its assessed valuation,on the first assessment roll promulgated by the Assessor after the applicant files with the Assessor's office an application therefor together with a certification from the Fire Chief or the Board of Directors that the applicant is a twenty-year member of the Fire Department or the LVAC, as the case may be, and on all assessment rolls promulgated thereafter so long as the applicant qualifies for this exemption. The application must be filed in the assessor's office on or before the Town's taxable status date which is May 1 of each calendar year in order for the applicant's primary residence to be granted this exemption for that year. § 195-52 {Reserved] § 195-53 {Reserved] § 195-54 Annual Certification. A. On or before the first day of March in each year starting in 2024,the Fire Chief shall certify to the Assessor the names and residential addresses of the enrolled members of the Fire Department who as of the date of certification are in good standing with, and have met the minimum service requirement of the Fire Department, and the names and residential addresses of the twenty-year members of the Fire Department. B. On or before the first day of March in each year starting in 2024,the Board of Directors shall certify to the Assessor the names and residential addresses of the enrolled members of LVAC who as of the date of certification are in good standing with, and have met the minimum service requirement of LVAC, and the names and residential addresses of the twenty-year members of LVAC. C. Failure of the Fire Chief or the Board of Directors to furnish such certification shall be grounds for the Assessor to remove the exemption granted by this law on the next assessment roll. Section 3—Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law,which may be implemented without the invalid or unconstitutional provisions. Page 68 of 75 Town Board April 4, 2023 Section 4—Effective Date: This Local Law shall become effective upon filing with the Secretary of State. Town of Mamaroneck Fire Chief Thomas Broderick thanked the Town Board for passing this new law. Chief Broderick hoped that it would help in their pursuit of new volunteers. Speaking of recruiting, Chief Broderick added that on Saturday April 22, Town of Mamaroneck Fire Department is hosting an open house/recruitment drive for volunteers, noon to 3pm. The Town of Mamaroneck Fire Department is putting together flyers and will be doing a social media campaign to promote the event. SUPERVISOR'S REPORT Welcome to the April 4, 2023, meeting of the Town Board of the Town of Mamaroneck. The Town Board met today for a Work Session here at the Senior Center starting at 5:00pm, which is open to the Public. Residents GridRewards is a program where you can get cash back for saving electricity. GridRewards is a free app that works with utility companies to help reduce electricity usage during peak demand times. GridRewards is open to most people and businesses with a Con Edison account. When GridRewards notifies you of a "Peak Event,"you have the option to raise the thermostat in their home/building (these events are usually on hot days late in the afternoon), thereby saving money on their utility bills and reducing their greenhouse gas emissions, as well. For more information and to register for GridRewards and download the app,you may go to www.gridrewards.com. By reducing your energy use for just a few hours during the hottest days of the year, you'll have an outsized impact on the carbon footprint for your entire neighborhood and save money at the same time. We are told that the average household can earn more than $100/year, and 97%of GridRewards participants got paid last year! Of course,your actual earnings are dependent on your performance during GridRewards events. Even the Town is participating! We have enrolled three of our buildings--Town Center, the Senior Center and the Highway Garage-- in the GridRewards program for the second year in a row. We just received our annual rebate check last week. This month there were a lot of events: On March 16, I attended the LFOF Gala. Neighbors helping neighbors, LFOF is a local not- for-profit volunteer organization that has been actively and quietly helping families in our community for over 20 years.They offer practical and financial support to those who have been faced with a medical crisis or loss. On March 17, Meredith, Town Engineer Rob Wasp and I met with members of the Washington Square Neighborhood Association. The WSNA is comprised of members of each of the buildings in the Washington Square area and represents over 2,000 of our residents. It was an excellent meeting—we discussed issues of concern to them and ways that they and the Town could work together for everyone's benefit. On March 19, it was, once again, my honor and pleasure to "wear the green" and march with members of the Town Board,other elected officials, and dignitaries in the Sound Shore's St. Patrick's Day parade. The weather may have been chilly, but the warm spirit and enthusiasm of the marchers and onlookers kept us smiling. On March 30, Sabrina and I attended the CRC 25th Anniversary Party. The CRC is truly a gem in our community. It has empowered immigrants and low-income families in the Larchmont/Mamaroneck Community by providing resources and advocacy to help them become self-reliant and thriving members of the Community.Among the services they provide are basic literacy classes to help those struggling with English, legal services to help families with immigration-related issues, and worker-training classes to increase job skills. Page 69 of 75 Town Board April 4, 2023 Even when their building has been flooded and closed (07,11,21), they persevered to continue to offer services to residents in their time of need and to many families in crisis. We have a lot of upcoming events and announcements in April, there is something for everyone: On Thursday, April 6, Organic Waste (yard waste) Curbside Pickup begins on Thursdays or Fridays, depending on your trash pickup schedule. Please make sure all material is either loose in a garbage can (without any other garbage) or in those brown paper trash bags. Please do not put the material in plastic bags. Also, branches and twigs should be tied in bundles-no longer than four feet. On Friday April 7, the Town offices will be closed in observance of Good Friday. Trash pickup will be on a regular Friday Schedule. Maxwell Avenue Recycling Center will close at noon but will have regular hours (8am -11:45) on Saturday, April 8. On April 15, the Town will be hosting its annual spring cleanup at the Hommocks Park Conservation area from 10am-noon. Please try to sign up in advance as it speeds up registration onsite. Email sodiernantownofmamaroneckny.org On April 23, the Town Recreation Department and Fire Department will be hosting our annual Bunny Hop 5K run and Li'l Bunny Hop 1 mile run for those 12 and under, at Memorial Park. For more information and to register, see the Town Recreation Website or call (914) 381-7865. On April 29 the Town is hosting a free compost giveback from 8:00am to 1:00pm at the Maxwell Avenue Recycling Center. The limit is 35 gallons per vehicle and residents must bring their own bucket and shovel. On April 30 at 1:00 pm. Town of Mamaroneck spring tree walk with the Sheldrake Environmental Center. Location is the Sheldrake River Trail at approximately 90 Rockland Avenue, Larchmont. Meet at the stone wall. For more information and to register, go to the Sheldrake Environmental Center website (Sheldrake Center.org—programs. Then upcoming events). And to all those who celebrate, I wish you a happy Passover and Easter. RESIDENT COMMENTS Supervisor Elkind Eney asked if anyone in the audience wished to address the Town Board. Cathy Sears, of the Larchmont Gardens Civic Association (LGCA), thanked the Town Board for removing the graffiti on the wall near the duck pond. Ms. Sears asked about the graffiti on Rockland Avenue going towards Palmer Avenue, which Administrator Robson confirmed is the purview of the Thruway Authority and will hopefully be addressed soon. Ms. Sears invited the Town Board to the association's Coffee at Fernwood Bridge, on 4/22/23, from 9am to 11am, to learn about the LGCA and clean up debris. Ms. Sears mentioned that last year kids were even in the water, and someone even found a pot of gold --a bag of coins. When asked about the updates on the Arches, the Town Administrator informed Ms. Sears that the bid is currently under review and the Town is hoping to award it at the second meeting in May and that work will begin in summer. Ms. Sears is hopeful the work will commence in the summer and aesthetics will improve, pointing out there are other masonry around the brook appears to be dripping or'oozing'. With regards to the bridge, last update Supervisor Elkind Eney wanted some adjustments made, they made the recommended fixes and sent it back to the Health Department. Ms. Sears mentioned there is progress, but the corner remains an open issue. Ms. Sears then mentioned that someone had removed a dangerous metal object, not sure who it was. Lastly, someone had mentioned being worried about ivy growing on electric wires part of the falls near Hickory Grove Drive West and was wondering to whom they should report that?The Town Administrator explained while we cannot do the actual work to remove the vines or ivy from wires, residents should report the ivy to us, and we will take care of with ConEd. Page 70 of 75 Town Board April 4, 2023 STAFF COMMENTS/PRESENTATIONS BOARD OF FIRE COMMISSIONERS 1. Call to Order Commissioner Elkind Eney called the Meeting to order, then on motion of Commissioner Fiddelman and seconded by Commissioner Katz the Board of Fire Commissioners was unanimously declared open. Present were the following Members of the Commission: Commissioner: Jaine Elkind Eney Commissioner: Abby Katz Commissioner: Sabrina Fiddelman 2. Fire Claims Moved by Commissioner Elkind Eney, seconded by Commissioner Fiddelman, it was RESOLVED, that this Board of Fire Commissioners does hereby authorize payment of the Fire Department Claims in tlr`ramount of$5,151.93, as approved by the Fire Chief and audited by the Comptroll is Office. See Attachment A. Carried 3. Fire Report for the Month of March 2023 Commissioner Elkind Eney read the Fire Report for the Month of March 2023, submitted by Chief Broderick, as follows: ALARM TYPE NUMBER Generals 29 Minors 25 Stills 3 Out of Town (Mutual Aid) 2 EMS 36 Drills 4 TOTAL 99 Total number of personnel responding: 668 Total time working: 45 hours and 9 minutes. See Attachment B. 4. Other Fire Department Business There being no further business to come before the Fire Commission, on motion of Commissioner Fiddelman, Seconded by Commissioner Katz, the Commission unanimously adjourned and the Town Board reconvened. AFFAIRS OF THE TOWN OF MAMARONECK 1. Authorization - New York State Thruway Authority Agreement Page 71 of 75 Town Board April 4, 2023 Moved by Councilwoman Katz, seconded by Councilwoman Fiddelman WHEREAS, the Town of Mamaroneck Town Clerk's Office wishes to retail E-ZPass Tags through the New York State Thruway Authority's E-ZPass On-the-Go Program, And WHEREAS, the Town Clerk's Office will purchase E-ZPass tags for the cost of $21.00 per Tag from the Thruway Authority and sell the Tags at a cost of$25.00 per tag, allowing the Town of Mamaroneck to keep $4.00 per sale, And THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Mamaroneck hereby approves the agreement with NYS Thruway Authority to sell E-ZPass Tags and hereby authorizes the Town Clerk to execute the agreement and any related documents necessary to carry out its implementation. Carried 2. Authorization -Westchester County Firearms Training Agreement Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz, it was RESOLVED that the Town Board hereby approves the agreement with Westchester County for access to their firing range facility and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Carried 3. Authorization -Westchester County Publi afety Answering Point("PSAP") Agreement Ay' Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz, it was RESOLVED that the Town Board hereby approves the agreement with Westchester County regarding the provision of enhanced 911 services Public Safety Answering Point("PSAP"), and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Carried 4. Set a Public Hearing - Local Law to Place a Stop Sign at the exit onto Rockridge Road Moved by Councilwoman Katz, seconded by Councilwoman Fiddelman, it was RESOLVED that the Town Board hereby sets a Public Hearing for April 19, 2023, for"Stop Sign at the Exit onto Rockridge Road from the Commercial Use Operated at the Property Designated on the Town's Assessment Roll as Section 4, Block 412, Lot 288". Carried 5. Set a Public Hearing -- Local Law Prohibiting Smoking in Town Parks Town Attorney Maker explained that there is currently no prohibition of smoking public parks, and if enacted this new law will apply to both cannabis and tobacco. Moved by Councilwoman Katz, seconded by Councilwoman Fiddelman, it was RESOLVED that the Town Board hereby sets a Public Hearing for April 19, 2023, for"Local Law Prohibiting Smoking in Town Parks". Page 72 of 75 Town Board April 4, 2023 Carried 6. DEFERRED TO 4/19/23-Set a Public Hearing -- Local Law Creating an Exemption in the Filmmaking Law RESOLVED that the Town Board hereby sets a Public Hearing for April 19, 2023, for "Local Law Creating an Exemption from the Filmmaking Law". Carried 7. Set a Public Hearing -Amendment to the Mamaroneck Code to Allow Non- residents to Purchase Permits to Park Overnight in Parking Lot C Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz, it was RESOLVED that the Town Board hereby sets a Public Hearing for April 19, 2023 for"Amendment to the Mamaroneck Code to allow non-residents to purchase permits to park overnight in Parking Lot C". Carried 8. Award of Bid -TA-23-02 - Memorial Park Walkways &Sidewalk Replacement Moved by Councilwoman Katz, seconded by Councilwoman Fiddelman, it was RESOLVED that the Town Board hereby awards the bid for walkway and sidewalk replacement services received and opened on March 22, 2023, to Peter J. Landi, Inc. in the amount of$128,500.00 and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Carried 9. Award of Bid -TA-23-05 -Townwide ROW &Cemeteries Landscape Maintenance Services 2023-2024 Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz, it was RESOLVED that the Town Board hereby awards the bid for landscape maintenance services received and opened on March 9, 2023, to ACL Property Maintenance, Inc. for 2023 services in the amount of$36,400.00 and 2024 services in the amount of$37,400.00 and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Carried 10. Award of Bid -TA-23-07 -Senior Center& Hommocks Landscape Maintenance Services 2023-2024 Moved by Councilwoman Katz, seconded by Councilwoman Fiddelman, it was RESOLVED that the Town Board hereby awards the bid for landscape maintenance services received and opened on March 23, 2023, to PA Ferraro Landscaping for the cost of$10,550 for each year for 2023 and 2024 services and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Carried 11. Authorization - Disposal of Town Devices Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz, it was Page 73 of 75 Town Board April 4, 2023 RESOLVED that the Town Board authorizes the IT Department to dispose of and/or recycle these systems once all internal storage devices have been removed, wiped of all data, and destroyed. Carried 12. Authorization - Resolution to Oppose the Discharge of Contaminated Water from Indian Point Moved by Councilwoman Katz, seconded by Councilwoman Fiddelman, it was RESOLVED that the Town Board hereby strongly opposes the plan to release over a million gallons of contaminated water from the Indian Point nuclear power plant site into the Hudson River. Carried 13. Authorization -State Building Code Resolution Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz, it was RESOLVED that the Town Board hereby adopts the New York State Uniform Fire Prevention and Building Code as amended. Carried 14. Salary Authorization - Highway Department Moved by Councilwoman Katz, seconded by Councilwoman Fiddelman, it was RESOLVED that the Town Board hereby approves the appointment of Michael Mendes as Park Foreman at an annual salary$83,159, effective April 6, 2023. Carried 15. Salary Authorization and Labor Foreman Status Change Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz, it was RESOLVED that the Town Board hereby approves the removal of the Labor Foreman position from the CSEA agreement and the authorization of Chris Gonch's salary of$107,000 effective May 1, 2023. Carried REPORTS OF MINUTES 1. Report of Minutes for March 15, 2023 Moved by Councilwoman Katz, seconded by Councilwoman Fiddelman, it was RESOLVED that the Town Board hereby approves the minutes of the Town Board meeting of March 15, 2023. Carried REPORTS OF THE COUNCIL Councilwoman Katz • Attended a Traffic Committee meeting on the 22nd, where they discussed some crosswalks on Chatsworth. • The Spelling Bee is coming up on Sunday April 23rd, and our Town Supervisor will be a Judge. Register your team now! Page 74 of 75 Town Board April 4, 2023 Councilwoman Fiddelman • Attended a Zoning Board meeting on the 29th. • The next Larchmont Mamaroneck Local Summit meeting will focus on "Our Public Schools: An Update from Our Superintendents of Schools", on the 11th of April at 8am via Zoom. Please visit www.localsummitlm.org for more information or visit LMC Media to view the meetings. TOWN CLERK'S REPORT The Town Clerk thanked both the Town Board and residents for the ability to attend the International Institute of Municipal Clerk's Region 1 meeting last week, where they covered best practices for Clerks, exchanged ideas for being more efficient and providing the highest level of customer service, and received training on leadership and transparency. TOWN ATTORNEY'S REPORT The Town Attorney celebrated baseball season starting, but pointed out that the Mets were typically losing tonight even though he was wearing his lucky Mets tie. Wished everyone a happy Passover and Easter holiday. ADJOURNMENT Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz, the meeting unanimously adjourned at 8:51pm. Carried REGULARLY SCHEDULED MEETING -April 19, 20 Submitted by w f Allison May, Town Clerk Page 75 of 75