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HomeMy WebLinkAbout1992_08_03 Town Board Minutes i MINUTES OF A WORK SESSION OF THE TOWN BOARD OF THE TOWN OF MAMARONECK HELD ON THE 3RD DAY OF AUGUST 1992 IN THE CONFERENCE ROOM A OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK CONVENE WORK SESSION The meeting was called to order by Supervisor Silverstone at 3:30 pm in Conference Rom A of the Town Center. Supervisor Caroline Silverstone Councilwoman Elaine Price Also present were: I Patricia A. DiCioccio, Town Clerk Stephen V. Altieri, Town Administrator Steven M. Silverberg, Town Counsel Also - Construction Manager Robert Stern & Assorted persons i The Supervisor explained that this meeting was being held to hear alternate proposals on the motel site as well as to discuss the revised costs and cost of the asbestos removal. #4 Demolition & Hazardous Material Bid Packages The Construction Manager said that once the bid packages are prepared and sent out, they would then be returned and authorized by the town. He guessed that the Asbestos removal process will take about 9 days and is estimated to cost about $70,000. He noted that a lot more will be determined when the contractors come on board and when the bids are examined. cm explained that the demolition of the motel is dependent upon the schedule length and execution of the asbestos removal. Councilwoman Price asked what the 9-10 day forecast for the asbestos removal was based on. Doug Goobner answered that it is based on a visual inspection of the sight, an assessment of how much is there, an understanding that the contractor selected is going to be forced to maintain four separate groups concurrently. He explained that a contractor with four teams of men can get the job done in nine days and this manpower would be necessary to take care of four areas: the tile in the office of the motel with small amounts that would come up very quickly, the boiler room and its pipes which are wrapped in asbestos, the overhangs in front of the moans in the upper level, and the hot water pipings in the individual rooms; and if this slips beyond nine days, then the September 4, 1992 demolition day will probably be missed, this is why it is vital to have a contactor with at least three teams working concurrently. He stated that the demolition team will probably need four days for demolition and another four days for clean-up, this is a very tight schedule because the ideal completion date is set for September 29th. 2 i i Councilwomman Price asked if there were any prevailing rates that you were worried about? Mr Goobner answered that the fuel oil tanks with the capacity of 250-300 gallons might be leaking and they were not sure if there were any contaminated soil underneath them. He said that there are two options: one is to pull the tanks out and have their disposed of and assess what contamination occurred in the soil and clean them up along the way. H2M (?) while they were investigating the site got sane very high gas meter readings down by Hcamnocks Road probably about 50 ft. from the corner of Palmer to the Boston Post Rd., which is attributed j to a gasoline spill, which is also going to have to be cleaned up. Mr Goobner stated that there was going to be someone who will investigate historical aspects of the sight to make sure that there were no usages prior to the motel. He went on explaining that the second option would be to leave the tanks where they are, but that he would rather see the tanks coarse out. He said that the town should get prices on the removal of the tanks, and if the prices are not outrageous, then they should come out, but we are probably going to find contaminated soil and DEC is going to witness the removal, and they will determine on-site how much of the ground must be excavated. He said that the town would then be at the mercy of the DEC, and this is the danger of taking the tanks out. Councilwoman Price asked if once you went in for a permit for the removal of the tanks, you couldn't turn back and questioned the amount of time it would take to get the permit. j Mr. Goobner answered not long and no you could not back out. Mr. Goobner did remind then that the tanks did not need to be taken out for the sake of the demolition, environmentally, they are okay, only the asbestos has to cane out, theoretically, we could come back later ito take out the tanks. Doug also said if the tanks were in an area that we have to get through for construction then the tanks will have to coarse out in any event and said that he is going to obtain existing drawings for the motel and see if the locations are there, if not then sane exploration will have to be done. Mr. Silver voiced his concerns about leaving the removal of the • berg g tanks to the end because it may play havoc with the scheduling for construction. Doug replied that the tanks could come out right up to construction. Mr. Stern said that as long as those tanks are there, they will remain j a liability on the part of the town, and we don,t want to be stuck taking these tanks out at a later date if the legislation changes. Air Monitoring Contract CM said that this contract is based on the premise that this a nine day abatement process and worked out a price of about $9000 for the air monitor, which is based on a hourly fee plus a number of samples per' hour in the four different locations. Councilwoman Price asked how the $9000 figure was arrived at. Doug answered that there are three phases: preliminary air monitoring, the monitoring taking place during the abatement process, and the post 3 I abatement air monitoring. He explained that during the preliminary, they take 12 samples in each of the four area totaling 48 samples at $720. Then, there is eight hours of air monitoring at $320; during the removal at eight hours a day, taking 7 samples per area totaling 28 samples, which totals $6500; the post abatement is the same as the Preliminary, an engineer would do the work. D) Demolition & Hazardous material bid Packages Doug said that once we get the specs, the scoping could be done and that he wanted to use the I/A set of conditions. Doug asked how far does the Town want to strip the building down. i Councilwoman Price and Supervisor Silverstone both agreed that they would prefer to get the whole building out, and asked if the prices that we've been getting for the project are based on the removal of the whole building, to which Doug replied they were. E) Fence Contract Mr. Goobner said that the town should install the fence, because if the Town does it, it can be assured that that its going to stay there and once the fence is put up, the contractor will take over maintenance of the fence. He estimated that the price of the fence will run about . $8000 - $10,000, with a decision as to whether or not the fence should be permanent. i He explained that the fence would have to be installed sometime prior to demolition, it could start August 17th prior to Hazardous material abatement and a sign should be put up. Doug said he will get the proposals. There was then a general discussion on various issues including teL ?orary utilities, toilet, lighting. The Town is to assume the responsibility of providing services. I a) Demolition Specifications Someone said that 15 sets would be prepared along with one for reproducing and should be ready by Friday night or Saturday. Doug said that he would need a date for site inspection sometime during the bidding period, to which Supervisor said that Steve Alteiri should be contacted about that. The administrator will handle the bidders who will inspect the building before placing the bids. Calls concerning this should and must be referred to him. Demolition Permit Doug said that he had spoken to Kevin and he said that it would be a very rapid process contigent on the fact that the contractor has all of his documentation ready. It was decided that the contracts and the specifications should be separate. councilwoman Price asked when the historical inventory was going to be inspected. The report will be complete by the end of the week assuming that the DEC is cooperative in getting information back. I 4 Doug said that the project budget was revised slightly and a copy was given to the board. (I do not have a copy of that) . The bulk of what IS considered to be the potential savings in the budget which is the excavation number and the mechanical trades have not been done yet. Once the drawings are received sometime next week, an estimated excavation cost can be determined. Right after the bid packages on the asbestos abatement go out the report will be back on the rock elevation (sometime early next week) . Councilwoman Price asked if they were sure about the prevailing rates. � Doug answered that by law the list had to be affixed to the bid documents and that we would need a schedule of prevailing rates. Mr. Altieri needs to be called on this matter. #1 Status of current design effort Doug said last Wednesday night they attended the CZM meeting and they liked the first General design - werd like to stick with it at a cost of $200M or less. Doug said that ?Martin? had designed seven alternative plans which could save more money than actually being talked about, and which should be considered before getting into the rock, because then there really isn't any turning back. He explained that one problem with the site is that it needs to be split and there could be a tendency of double parking with some of the alternative plans because they do not call for garage space. Alternative #4 with no garage and 52 units is not necessarily buildable. Some units are too close to the parking and that is not ideal. Aesthetically it would be nicer to get the cars behind closed doors Martin said. Supervisor Silverstone asked Martin what design he preferred, to which he replied the original design. Elaine Price asked how much does alternative #4 cost per square foot. and was told the cost would be approximately $60 per square foot. The Supervisor commented that it seemed that the first plan would really be the only viable answer. Doug agreed with her and said that we should stay with the original plans until we find that it does not meet the budget. He then suggested that we try to preserve as much of the plan as possible. Alternative #3 was heavily urged by Bob Stern. He said that it would permit entry with the fire trucks, which is a concern with the other plans. The Supervisor asked if it met ADA requirements. It was pointed out that the ADA was not the problem, rather Public Housing was, But the plan would probably meet those requirements as well. The only problem with the alternative is that it limits the accessibility of the handicapped. There could be a problem with that on the upper levels. But, the plan would save about a half a million dollars. Still, the fire trucks could have a problem circling with the parking set-up. With this plan some units have garages and some do not. This would be a management problem. Supervisor Silverstone pointed out that she liked the idea of the lofts. She said that it would give a lot of flexibility and that she did not want to give up the idea of a loft. 5 Councilwoman Price asked how much the loft would cost. Doug answered that the loft would cost approximately $5000 to 6000, but it would pay for itself. He also pointed out that you could legitimately have a waiting list for these units. He noted that the budget is now down from 3,909,000 to 3,800,000 and we could take out between $200,000 and $300,000 without really changing the project, if you take out central air and similar amenities. Supervisor Silverstone pointed out that the rents are really higher than what the Town Board is ccmfortable with. Doug said that it would be better to take out the loft then, although, it would pay for itself, it would pay for itself by raising the rents. Supervisor said that she would like to preserve the loft and she would be more inclined to save the lofts than the garages. Doug said that part of the architecture was the garages. Supervisor Silverstone and Councilwoman Price both decided that a budget of $75 per square foot should be worked towards and they would like to try and shave $200,000 to $300,000 off the budget. i The Supervisor said that she would prefer that we stick with the first design. Councilwoman Price reiterated budget goals. The meeting was called to a close at 7:20 pan. Respectfully submitted, i i I I� Patricia A. DiCioccio Town Clerk 6 I