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HomeMy WebLinkAbout2022_12_19 Town Board Meeting Packet n Town of Mamaroneck Town Board Agenda Monday, December 19, 2022 Page 5:00 PM THE TOWN BOARD WORK SESSION The Work Session will convene in Conference Room D located on the Ground Floor at the Town Center. CALL TO ORDER WORK SESSION ITEMS 1. Request for Executive Session 2. 2023 Ambulance Fee Schedule 3 - 5 2023 Ambulance Fee Schedule 3. Discussion - Local Law Amending the Tree Law 4. Discussion - January 2023 Town Board Meeting Schedule 6 January 2023 Town Board Meeting Schedule 5. Discussion - Fields for Kids!,Inc. Agreement 7 - 17 Fields for Kids!,Inc. Agreement 6. Request for Executive Session 7. Additions to Regular Meeting Agenda 8:00 PM TOWN BOARD REGULAR MEETING The Town Board meeting will convene in the Courtroom Located on the second floor at the Town Center. The Public is able to view the meeting on cable access television (Optimum 76/ Fios 35) or on LMCMedia.org CALL TO ORDER SUPERVISOR'S REPORT PUBLIC HEARING(S) 1. Preliminary 2023 Town Budget and Preliminary Town of Mamaroneck Fire 18 - 30 District#1 Budget Preliminary 2023 Town Budget and Preliminary Town of Mamaroneck Fire District#1 Budget 2023 Preliminary Budget Transmittal Letter 2023 Preliminary Budget Updates RESIDENT COMMENTS STAFF COMMENTS/ PRESENTATIONS Page 1 of 41 BOARD OF FIRE COMMISSIONERS 1. Call to Order 2. Fire Claims 31 - 33 Fire Claims 3. Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK 1. Authorization - January 2023 Town Board Meeting Schedule 34 January 2023 Town Board Meeting Schedule 2. Authorization - 2023 Ambulance Fee Schedule 35 - 37 2023 Ambulance Fee Schedule 3. Consideration of Certiorari REPORTS OF MINUTES 1. Report of Minutes of Town Board Meeting of December 15, 2022 38 -41 Report of Minutes of Town Board Meeting of December 15, 2022- Pdf REPORTS OF THE COUNCIL TOWN CLERK'S REPORT TOWN ATTORNEY'S REPORT ADJOURNMENT REGULARLY SCHEDULED MEETING - January 11, 2023 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator's office at 381-7810. Page 2 of 41 m�a a Town of Mamaroneck a Town Center 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: 2023 Ambulance Service Fee Date: December 16, 2022 Attached is a memo from Michael Liverzani regarding the 2023 Ambulance Service Rate Increase. Action Requested: Resolved that the Town Board hereby consider amendment to the ambulance district fee. Attachment/s: 2023 Rate Increase Memo 2023 Fee Schedule Billing Projection Page 3 of 41 Town of Mamaroneck Town Center .y. 740 West Boston Post Road,Mamaroneck,NY 10543-3353 AMBULANCE DISTRICT TEL: 914/381-7838 FAX: 914/381-2010 mamkambulancedist@townofmamaroneck.org To: Meredith Robson, Town Administrator Date: December 15, 2022 From:Michael Liverzani Re: 2023 Ambulance Rates The Ambulance District FY 2023 revenue budget is based on slight increases to our fee schedule. In consultation with our billing service, the new rates were established based on the Medicare rate schedule. As you know a majority of our billing revenue is derived from Medicare, and most private insurance companies abide by the Medicare fee schedule. These rates reflect our long-standing policy of keeping balance bills for patients with Medicare coverage to a minimum. Therefore, I respectfully request the Town Board adopt the 2023 Ambulance District Fee Schedule. When adopted I will notify Evolution Billing Concepts to adjust our service rates. Our current fee schedule is as follows: BLS Emergency $681 ALS I Emergency $858 ALS 1I Emergency $973 ALS Assessment $70 Mileage $18.00 per loaded mile 2023 Proposed Fee Schedule BLS Emergency $695 (2 %) ALS I Emergency $875 (2 %) ALS II Emergency $992 2 ALS Assessment $70 (0%) Mileage $18.00 per loaded mile Page 4 of 41 � o oO � o ON O N .00 00 O\ -GS {f} W W C� O c� � O O 00 NO p — O N t- C) z 6s i& a) O O 00 O O M p 00 O � 4-1 � OO � LO0 ONp uO 00 LO 't 4 O 00 a> 06 v a) O O LO CD00 L N \ o \ O N00CN CO co 00 00 00 00 N \ N o � � -GS - O N O 00M O LOLFNOO '0 000mt-- 000 0) t- 0� 000 ¢ a) N �.000a1t— - "000a> t- - O O O O a) (d LO Cd CD-4 Q Q jco cc O V p -GS 00 O N {f} N 0 0 0 x N U + w U + � a � � O � 0 0 0 N NU r. U 0 +' 75 a� V 0, O C� O 0 a� 0 r O V CJ '0 w :3 0) a wWco � 0 � a4 W b bA co m N CO U) 0 Y) � N co C/) U) w � rOi2 � N CO 0 C0 CO � O � Cd '0 D 0 0 � � � � � 0 t 0 > 75 a) O N O P� ddd W Wddd d0. C4 >, m640. Page 5 of 41 m�a a Town of Mamaroneck a Town Center 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Discussion- January 2023 Town Board Meeting Schedule Date: December 15, 2022 It is prudent that we determine meeting dates for January 2023 to provide sufficient notice to the public. I recommend that the meetings take place on January I I and January 18 of 2023.The meeting occurring on January I 1 will be an organizational meeting. Action Requested: Resolved that the Town Board hereby authorizes the January Town Board meetings to take place on the previously identified days. Page 6 of 41 m�a a Town of Mamaroneck a Town Center 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: William Maker Jr., Town Attorney Re: Fields for Kids!,Inc. Agreement Date: December 16, 2022 Attached please find a memo from Town Attorney, William Maker Jr. regarding the agreement with Field for Kids!,Inc. I do not have a specific recommendation for you at this time as I anticipate further discussion. Action Requested: Board action is dependent on further discussion. Page 7 of 41 m�a a Town of Mamaroneck Town Attorney, Town Center 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 wmakerj r@t owno fmamaroneckNY.org Date: December 16, 2022 To: Supervisor and Members of the Town Board From: William Maker Jr., Town Attorney CC: Meredith S. RobsonTown Administrator Subject: Fields for Kids!,Inc. Agreement General: On December 8, 2022 1 sent a redlined version of the agreement with Fields for Kids showing changes made to the November 10, 2022 draft. Today,I incorporated additional changes in paragraphs 2, 4 (ii) and 5 and added a new paragraph 4 (iv). I attach an updated redline of the agreement as well as a clean copy. Attachment/s: November 10, 2022 Redlined Agreement Clean Version of Agreement Page 8 of 41 AGREEMENT REGARDING THE HOMMOCKS FIELDS An Agreement between the Town of Mamaroneck, a municipal corporation existing under the laws of the State of New York with offices at 740 West Boston Post Road,Mamaroneck, New York 10543 (Town) and Fields for Kids!,Inc., a corporation organized under the laws of the State of New York with offices c/o Robert P. Fisher, Jr., 31 Taunton Road, Scarsdale, NY 10583 (FFK). Intending to be bound, the parties agree to the following: 1. The Town will engage Woodard & Curran Engineering and Geological Services P.A. P.C. (Woodard) to perform the services outlined in its atta;ched� proposal to the Town dated September 12,2022 (updated through 11-09-22 per TOM comments) ("Services I ). 2. BeforeWoodard starts � � .:S..racL.s a� .J.: within ^rr .Q - ffi � �')business; ; days after the Town and Woodard enter into a contract for Woodard to perform the Services,FFK will pay to the Town the amount equal to the fee that Woodard will charge for the Services. FFK acknowledges that the contract between the Town and Woodard specifically provides that the Town will not pay Woodard for the Services unless and until it receives the amount necessary to make such payment from FFK. FFK will indemnify the Town for any claim that Woodard may make for payment of amounts owed to it that are in excess of the amount deposited by FFK with the Town. 3. FFK will pay Geologic Land Surveying, PLLC (Geologic) for the surveying work described in its attached invoice dated October 14, 2022 and will indemnify the Town for any Page 9 of 41 claim that Geologic may make for payment of amounts owed to it. Notwithstanding the fact hat FFK will pay Geologic' s invoice, the survey will be certified to the Town. 4. FFK acknowledges...aild.:....�":�.:���;:�"��:�.�:.._��: :��"�'-t (i) that the Towns commitment to engage Woodard to perform the Services should not and cannot be construed as a commitment by the Town to perform any additional work at Hommocks Fields„ even if Woodard concludes that it is feasible to make improvements to the Hommocks Fields, (Jii) that..�Ijl ui if ann�.....°,��a���...�c cotistru tee corl:n::.t����c�Y:....�M�ii�i�niin �4��. &�,�z�iiid�y.....of ,a r]...d.:...ofir✓ll:l d.:....1�.:Y:...:LI�:�::....ri'21 n'... and that under no circumstances (ii;p,)will improvements to the Hommocks Field (a)include a running track, a playground or a parking area, .C!, ) upl°naur cua;.:...�i� � „�;iiig: fl;u;ss�mi;p at£. N,.......;��u�nbiic;,(,y bt FFK .p::ml n fl6oc lit i:: s suuc:lr;,,,,dissen,iuriautr<on irrl f,Jtiiu;g.,...(c)be constructed on,or ex;terid iti„i land located within the Village of Larchmont, or (d) g2L.,5tt ; ;a^ i7,;x,,,,,,,, ; extend onto property owned by the Mamaroneck Union Free School DistrictN,aar. (:iv) flll th ....:irnpji a,;r ruuints tug th lforrnxrri.oc;;ks Fields bu:^... named fojr........arjy g amu>7afioii or will,p�a����c�...���rr �rrn�;�n-�a�� �;tu�g�a�.....�I�a��u.rin a�....r ra r�oro a�� u��a;taa rii za„� or><'i�t^....�r�stallcd �...1 > l ui t-n; of y. a�j.....p: 5. FFK further acknowledges .z.:) :..._ex::pr bs4m;fl, ;,a,gru;,es.....that the Town Board (or one of the Town's other municipal boards) may engage experts to conduct further examination or studies of the impacts on the environment of improvements proposed for the Hommocks Fields as,;w;eI auuuiiva;iuuirn cfl; , tuialtn; cqi iq;iler papact .._t;ui�bbprui� nueruttb„mat ha and that if so, FFK will 2 Page 10 of 41 pay for such examination and studies. To do so, FFK will deposit with the Town a sum equal to the estimated cost thereof before the expert commences work and will indemnify the Town for any claim that the expert may make for payment of amounts owed to it that are in excess of the amount deposited by FFK with the Town. ,. f lK... l era;lldo(wla^clg� a ax;, � , 1;:..�° ms ih ft mica ��f.... n�y ^co�rqr�a^ ia1i�,b hy:., oodard nin.....nts steady thy.. l .2.'1]:.wnll decide rll at t;�;p of rnnL�.!a �irnneun�s of agony jyH1....b .Cttrnslrrrn<te.d., tlte sr,re...auntF ctl;irnfnllur,gtrorn tl<nereenf.....ar.d I!1.l- typ�..,,erf a u;u�irfla��:......����i�u� ��N a�nii fiCJ cad: a.. coinnl�urr�tjo.rn of tnotlny....of tln.t„ ���l�r,�avcrnn�;pnts. SUcln determinations; ....s1� aH ;],.-.)xi iiin the 1 o;wn's soll�; ��ra.nrrrra.°n'na. 7. FFK also acknowledges a;n-n„a�;,,,,_4b, ;,1�tt°has ;ll,;w�;,,,,,,�;�„n,�,�;;s,,,,,that if and when improvements to the Hommocks Fields are completed, the Hommocks Fields x.........in.nlu.diron;,�,,,,;11�r;n�;;�,,,,,,,n,��;1,,,,,,,,�,n,�;ift:ea�;,,,,,,,,l;�a,,,,,,,, ;i,-jy; J. i.];n;;t , nm;b„t u;n;1s shall continue to be owned by the Town and will remain under the Town's exclusive control. 8. l Kalso ak ow ee � �,;y , w ; ..., n�ken s ..... ............................... le... n , t $ r r nl�nrr�vtlnbe rnts...to the.:f forrnum;rne k^� Neld sa or tln er e s to r ake r; nl ron tnrrn r�t:g....that re snot„ar hat FFK ii;t vrill....:n:n��it sn t^Ik re uiinb�rnnirse;iirne nt fnMt�rar tlfro, , f raw;; fens its a�)A ruts to Gvee�a,t gig or....its. f» nyrrnr ru„l. tin fl-li� l�p�r±�n�n t�s.....fund the S r;O es_or for.....army ev;l�n�d e ,.j w-nn ituires t rni n r:.......make^......;in c ornnrectio r-n with urnnp Fen..:the Ifoirnu-rnocks >< nn l,t.`a.,.. 9. Ff the 1 oiAr n:.aLn t norite s utrrnlrrervr^;rYnr rnts._for V e 1 lon-n-iii oc ks...:ll j. ldsx....b feare co nsn„rU 0011:n:...O tn:ls.... T„gip n:s.. tlnn...:p�11.tne7s_slralll enter nwnlo arfl, l reerm,trat wh;ucgna nr;tmnonnfb n tlner j.jjj na; R set....forth,;the nntntu:nne o tlrc .. rr lnreseeur e.rrts to be constructed. �nnnaf �:.1'lC's._tAlrluf;u;��nrrr�, n� cenrrro;��tranrn......:r�r In the 3 Page 11 of 41 co nstrrndiOrl .:VVIfrrrfn......;VOU iirldlurdr;::....,but: r',lcA bn-.........!rnrurted t) .:FFK `~b....._�rl�tr�;i�nr�rn ��a fraV...._for �A2ch ar ��u�r✓;, un rn15.e.. u�r1 t;a ��!2;sit A�vr;th theTown g un a�rn;cn�ur�t e;. uuani ts.......i��N°%b..._t�6 tln�.....n�a�fgt�d f�ur�:.....�ti, ..........................................................l for orn.stnr cflor f t � : rrr rts �:.....2drtiona 10'Y f�rn� a �t �ge ° :.... ...';rf ; �l ; r y frr ihlt. cost rrverrrrrnrrs) arl.d. .................................................................. ..................... (ii),,,,FFK will deposit with the Town a func4�nri;,,,_airn.ount to lit; lr�aa�^,tl in �i;,,_fUn.r!. ,u;rna!r r ;the, XC t.jSrV e cor1t;;o] cflf 11h. lo.W1.�n fhirt to.w..,1. be used by the Town to maintain and repair the improvements after they are completed. one aianourrtof tlr ..de L�o.s,;t wrll,krr am arrnour,n,,t gt;tire„ l', wrnK nni,r.t S 2 y fo'r:....a6rat q?; rfro r,,.,...........From time to time,FFK will make additional deposits to that fund in amounts that the Town,in its sole judgment, deems necessary so that the funds on hand will continue to be sufficient to maintain and repair the improvements. 10. The indemnifications of the Town shall include reimbursements of the attorney's fees or expenses incurred by the Town as a result of any claims made by Woodard, Geologic or any expert engaged by the Town pursuant to paragraph 5. Town of Mamaroneck By. — --- - Meredith S. Robson,Town Administrator Date Fields for Kids!, Inc. By. — --- - Heather Mahland, President Date 4 Page 12 of 41 4aII D;,ember;V d;ph,2022 5 Page 13 of 41 AGREEMENT REGARDING THE HOMMOCKS FIELDS An Agreement between the Town of Mamaroneck, a municipal corporation existing under the laws of the State of New York with offices at 740 West Boston Post Road,Mamaroneck, New York 10543 (Town) and Fields for Kids!, Inc., a corporation organized under the laws of the State of New York with offices c/o Robert P. Fisher, Jr., 31 Taunton Road, Scarsdale, NY 10583 (FFK). Intending to be bound, the parties agree to the following: 1. The Town will engage Woodard & Curran Engineering and Geological Services P.A. P.C. (Woodard) to perform the services outlined in its attached proposal to the Town dated September 12,2022 (updated through 11-09-22 per TOM comments) ("Services"). 2. Before Woodard starts to perform the Services and within three (3)business days after the Town and Woodard enter into a contract for Woodard to perform the Services, FFK will pay to the Town the amount equal to the fee that Woodard will charge for the Services. FFK acknowledges that the contract between the Town and Woodard specifically provides that the Town will not pay Woodard for the Services unless and until it receives the amount necessary to make such payment from FFK. FFK will indemnify the Town for any claim that Woodard may make for payment of amounts owed to it that are in excess of the amount deposited by FFK with the Town. 3. FFK will pay Geologic Land Surveying, PLLC (Geologic) for the surveying work described in its attached invoice dated October 14, 2022 and will indemnify the Town for any Page 14 of 41 claim that Geologic may make for payment of amounts owed to it. Notwithstanding the fact hat FFK will pay Geologic' s invoice,the survey will be certified to the Town. 4. FFK acknowledges and expressly agrees (i) that the Towri s commitment to engage Woodard to perform the Services should not and cannot be construed as a commitment by the Town to perform any additional work at Hommocks Fields, even if Woodard concludes that it is feasible to make improvements to the Hommocks Fields, (ii) that all improvements, if any, shall be constructed completely within the bounds of land owned by the Town, and that under no circumstances (iii)will improvements to the Hommocks Field(a) include a running track, a playground or a parking area, (b) appear on drawings disseminated publicly by FFK unless the Town approves such dissemination in writing, (c)be constructed on, or extend into land located within the Village of Larchmont, or (d) be constructed on, or extend onto property owned by the Mamaroneck Union Free School District,or (iv) will the improvements to the Hommocks Fields be named for any person or organization or will plaques commemorating or honoring any person or organization be installed on Town-owned property. 5. FFK further acknowledges and expressly agrees that the Town Board (or one of the Town's other municipal boards) may engage experts to conduct further examination or studies of the impacts on the environment of improvements proposed for the Hommocks Fields as well examination or studies of other impacts such improvements may have and that if so, FFK will 2 Page 15 of 41 pay for such examination and studies. To do so, FFK will deposit with the Town a sum equal to the estimated cost thereof before the expert commences work and will indemnify the Town for any claim that the expert may make for payment of amounts owed to it that are in excess of the amount deposited by FFK with the Town. 6. FFK also acknowledges and expressly agrees that regardless of any recommendations made by Woodard in its study, the Town will decide what type of improvements,if any, will be constructed, the size and configuration thereof and the type of a surface (natural, artificial or a combination of both) of the improvements. Such determinations shall be in the Towri s sole judgment. 7. FFK also acknowledges and expressly agrees that if and when improvements to the Hommocks Fields are completed, the Hommocks Fields, including but not limited to any improvements, shall continue to be owned by the Town and will remain under the Towri s exclusive control. 8. FFK also acknowledges and expressly agrees that if the Town decides not to make improvements to the Hommocks Fields,or decides to make improvements that are not what FFK contemplated, it will not seek reimbursement from the Town for its payments to Geologic or its payments to the Town to fund the Services or for any other expenditures it may make in connection with improvements to the Hommocks Fields. 9. If the Town authorizes improvements for the Hommocks Fields,before construction of such improvements begins, (i) the parties shall enter into an agreement which, among other things will set forth the nature of the improvements to be constructed and FFK's obligations in connection with the 3 Page 16 of 41 construction, which will include but not be limited to, FFK's obligation to pay for such improvements, and to deposit with the Town an amount equal to 110% of the accepted bid or bids for construction of the improvements (the additional 10%being a contingency for possible cost overruns) and (ii) FFK will deposit with the Town an amount to be placed in a fund under the exclusive control of the Town that will be used by the Town to maintain and repair the improvements after they are completed. The amount of the deposit will be an amount that the Town, in its sole judgment, deems necessary for that purpose. From time to time, FFK will make additional deposits to that fund in amounts that the Town,in its sole judgment, deems necessary so that the funds on hand will continue to be sufficient to maintain and repair the improvements. 10. The indemnifications of the Town shall include reimbursements of the attorney's fees or expenses incurred by the Town as a result of any claims made by Woodard, Geologic or any expert engaged by the Town pursuant to paragraph 5. Town of Mamaroneck By: Meredith S. Robson,Town Administrator Date Fields for Kids!,Inc. By: Heather Mahland,President Date December 16,2022 4 Page 17 of 41 ADJOURNED PUBLIC HEARING TOWN OF MAMARONECK, NEW YORK PRELIMINARY 2023 TOWN BUDGET and PRELIMINARY TOWN OF MAMARONECK FIRE DISTRICT#1 BUDGET NOTICE IS HEREBY GIVEN,that pursuant to Section 130 of the Town Law of the State of New York, the Town Board and the Board of Fire Commissioners have adjourned the public hearing until Monday, December 19,2022 at 8:00 PM to consider the Town's Preliminary Budget and the Mamaroneck Fire District Preliminary Budget for the calendar year commencing January 1, 2023 and ending December 31, 2023. The 2023 Preliminary Budget can be viewed on the Town's website, h1:R s: www.townarrimamaroneci(ny.org beginning November 23,2022. PLEASE TAKE FURTHER NOTICE,that the proposed salaries of the members of the Town Board are as follows: Supervisor, $41,013 Town Board (4) $6,562 each and the proposed salary for the Town Clerk is$106,725 and the Town Justices(2) $22,967 each. You may also view the meeting on local municipal access television (Cablevision 75, 76, 77 or Verizon 34,35,36)or on LMC Media's website, 1h :Lpsjiirncmed'oa„oir BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Page 18 of 41 TOWN OF MAMARONECK � I TOWN CENTER °m 740 West Boston Post Road,Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR Tel:914-381-7810 December 19, 2022 Honorable Supervisor Jaine Elkind-Eney Honorable Members of the Town Board Honorable Allison May-Town Clerk Re: Town of Mamaroneck 2023 Adopted Budget We are pleased to present the 2023 Adopted Operating and Capital Budget for the Town of Mamaroneck.The Adopted Budget is prepared by the staff and proposes the necessary resources to continue to provide municipal services. The Town Board has had the opportunity to review the document,meet with staff to review budget submissions and conducted work sessions to discuss the Proposed Budget. On December 7, 2022, the Town Board held a public hearing on the 2023 Preliminary Budget to receive comments from the residents of the Town. All comments and questions received have been considered and responded to as part of the budget process.We thank the residents for their participation. 2023 Preliminary Budget Overview After beginning our ascent out of the pandemic,we have now all been thrown into the newest period of uncertainty with quickly rising material, insurance and utility costs,supply chain delays,and other global issues with the potential to significantly impact operations at the local level. This budget is an attempt to balance this uncertainty and the need to be able to continue services at current levels, while respecting the taxpayer interests. The current global uncertainties also force us to craft a budget that allows the Town to remain nimble enough to weather the unknowns in successful fashion. The days of"the same old thing' in annual budgets no longer exists. As has historically been the case, the financial strength of the Town government and its ability to successfully take on the challenges of the coming year is the hallmark of this organization. Our practice of taking on a conservative approach to projecting revenues and expenses continues with this budget. Our reliance on financial projections for both expenditures and revenues helps to avoid large fluctuations in Town budgets and plan future years' budgets. The Town's fund balance management policy protects fund balances and avoids mismanagement of funds that can cause structural deficits in future budgets. The Preliminary Budget reflects the continuation of our fine services, with a particular emphasis on technology upgrades and capital improvements. Unfortunately, it also reflects the large increases we are experiencing in insurance, utility and supply costs. While our staff is doing everything possible to mitigate these increases, there is a great deal of market fluctuation for which we have no control and for which it appears there is no end in sight. i Page 19 of 41 For the 2023 Adopted Budget,the tax rate proposed is a decrease of 2.11%. This overall decrease is a result of a tax levy increase and the increase in total assessed value of over$668 million or 6.35%. Cyclical reassessments of Town properties ensure that taxes are fairly distributed based on current market values.The tax levy is spread over a larger base which reduces the tax rate. On a homeowner level,the average home price within the Town has increased by$100,000. The 2023 Adopted Budget totals$59,280,376, an increase of$6,098,921, which is largely a result of the use of an additional $3.4 million in fund balance appropriation to support a robust capital improvement program. This action is consistent with our budget discussions last year about moving towards the practice of utilizing less fund balance for recurring operational expenses and more fund balance for one-time and capital expenses. This will be discussed more fully later in this memo. Despite the issues facing the Town, we have once again been successful in having our Aaa credit rating reaffirmed by Moody's in 2022.The rating allowed the Town to issue debt of$5.3 million for capital projects at the rate of 3.7%. While high compared to rates in the recent past,this rate is still lower than it would have been had the Town not maintained its Aaa rating. Maintaining the Town's credit rating remains a strategic goal that the Town is committed to as we move forward with critical capital projects at a lower cost. Total revenue to meet 2023 expenditures is comprised of$30.2 million in tax revenue, $23.6 million in non-property tax revenue and $5.5 million in fund balance support. The tax levy increase is now $1,115,079. There are many factors that contributed to the budget increase. Expenses increased by $6.1 million, or 11.47%. In 2022, many of the capital projects and technology investments that were previously deferred due to the uncertainties caused by the pandemic were slowly restored to provide efficient services for the public. Utility cost increases, bargaining unit increases, health insurance rate increases and capital project investments have also contributed to the total expenditure increase. While we continue to budget conservatively,there are a number of items that we remain concerned about going into 2023 for which we have not included a revised appropriation. We have recently seen a significant decrease in mortgage tax revenue but have chosen to maintain potentially $200,000 more in the budget than we may receive given the recent reduction. Estimated salary adjustments that may be considered after our compensation study is completed have not been included. Any potential cost overages from our capital improvement program have not been accounted for in this budget. Funding to cover any additional expenditures required would be made up through the additional use of fund balance, which as you know, is not a practice we believe can be sustained. We have focused on the following benefits in preparing this budget: ➢ Continued restoration of the Town's recreation programs to pre-pandemic levels ➢ Continued investment in technology that will streamline on-line services for residents and ensure greater operational efficiencies. ➢ Robust investment in vehicles, including public safety vehicles,technology in those vehicles, water infrastructure, roadway improvements, recreation facility improvements and other infrastructure projects to meet the needs of the community. ii Page 20 of 41 ➢ Provision for the anticipated but still largely unknown extent of inflation impacts as products and equipment remain difficult to purchase. ➢ Realistic estimation of revenues and expenses. Revenues The Town depends upon a variety of revenue sources in order to finance government operations. The property tax remains the largest source of revenue (51%)to the Town. For 2023,the estimated tax levy is $30.2 million, an increase of 3.84% over 2022. The tax levy is not only a function of increases in expenses but also the performance of non-property tax revenues. Several categories of non-property revenue directly reflect the performance of regional and national economic trends. The volatility in these revenues is therefore cause for estimating revenue projections conservatively and maintaining a strong fund balance. The revenue increases that were made in a number of areas in the 2022 Adopted Budget which included increases in mortgage tax and sales tax have been budgeted at realistic levels for 2023.The most significant revenue increases are in garage reimbursements, ice rink and pool revenue, ambulance charges, fee rate increases, interest earnings. The total combined increase of non-tax revenue is$1.6 million which has assisted in keeping the tax rate increase as low as possible. To maintain stability in year-to-year changes in property taxes and tax levies,the Town had previously initiated the use of fees as an alternative to property taxes. Where fees are applied, the cost of services is borne either in whole or in part by those using the service, which places the cost of that service on the user and not the taxpayer. The Town has used this technique successfully for recreation, ambulance, water and sewer services. Increases have been anticipated, however, the use of fees is not a universal remedy since other municipal services do not lend themselves to a fee- based system. Expenditures The Town's total expenditures for 2023 are projected to be$59.3 million, an increase of$6.1 million or 11.47%from 2022.As stated above, in part,the increase in expenditures is a result of increases in utility costs ($165k), bargaining unit ($600k), benefits ($1,106k), and debt service ($256k). By far, though,the greatest increase in expenditures is related to the support of capital improvements which has been increased by$2.6 million and is supported by a fund balance appropriation. Property Tax Cap Each year local governments in New York State must consider whether to adopt budgets that comply with the Property Tax Cap legislation imposed by the Governor and New York State Legislature in 2011. Most local officials agree that the tax cap legislation does not reflect the realities of delivering municipal services, does not adequately account for long-term capital infrastructure needs and, in fact, often hampers the appropriate maintenance of such community assets. Compliance with the tax cap is particularly difficult for local governments, since the State government has failed to increase aid to local governments, as it has to school districts in New York,for more than ten years. Since 2011,the Town has complied with the tax cap guideline in six of the last eleven budgets. The tax levy in the 2023 Preliminary Budget is above the State tax levy cap. Based upon the mandated formula,the 2023 Town tax levy cap limit is 2.06%,which would provide for a maximum increase on iii Page 21 of 41 the 2022 tax levy of $599,092. The proposed tax levy is $30,180,305. This is an increase of $1,115,079 or 3.84%. Our goal each year is to present a budget that finances municipal services at the greatest value possible to the community. We recognize that this increase exceeds the tax cap but it is important to understand that this reflects the investments in services and capital projects discussed in this memo, as a well as a continuing change in strategy regarding the appropriation of fund balance. 2023 Property Taxes The apportionment of the tax levy is a function of total property assessments for each of the Town's seven budget funds that are levied. Property taxes for 2023 are based upon property assessments that were finalized in September of 2022 by the Town Assessor in accordance with Real Property New York State law. In compliance with State guidelines and adhering to the Town's plan for cyclical reassessment, a Town-wide revaluation was completed in 2021 and an annual reassessment was done in 2022. Completing a revaluation in accordance with State guidelines will ensure that home values will be valued at 100% of their market value. Each budget fund, by law, must have its own property assessments and tax rates. The exception to the revaluation requirement is for those funds financed completely by fees and charges. There was an increase in the average residential assessed valuation to reflect changes in the local real estate market from 2021 to 2022. Total assessments applied to the Town-wide fund increased by about $688 million, or 6.4%. Assessment increases for other budget funds ranged from approximately$289-$695 million. Understanding the Town of Mamaroneck budget is not always easy because of the different budget funds. Many do not realize that the Town provides services to the unincorporated Town as well as the Villages of Larchmont and Mamaroneck. Property owners in the Villages receive from the Town tax collection services for school and county taxes, recreational services, property assessment services and ambulance service. Property owners in the unincorporated area receive additional services including police,fire, sanitation collection and road maintenance. Due to the tax rate proposed for 2023 representing a decrease of 2.11%from 2022,a property owner in the unincorporated area with an average assessment of $1,408,000 will incur a property tax obligation of$7,880 for all services. Despite the tax rate decrease, because of the average increase in assessments, the average tax bill will increase by $402 or 5.38%. For property owners in the Villages with an average assessment of$1.408 million,their property tax obligation to the town will be $843, or an increase of$12 for the year.All individual property tax bills will vary depending upon their particular assessment when compared with this average. Capital Proiects The 2023 Preliminary Budget includes funding for capital projects either in progress or representing new initiatives. For funding purposes, capital projects are prioritized based upon need. The capital plan is a tool to assess the long-term capital project needs of the Town with projected funding sources. While a comprehensive capital plan is meant to forecast future needs, it requires annual updates to reflect the status of projects, new capital priorities, revised estimates and coordination of funding sources. iv Page 22 of 41 The capital plan proposed for 2023 totals $10.228 million. The capital plan is now fully in progress after the multi-year delay caused by the pandemic. Through the continued strategic use of fund balance, a total of$3.4 million was applied to the 2023 capital plan allowing the Town to fund those projects on a pay-as-you-go basis. In addition, the capital plan includes the utilization of nearly $751,000 of grant funding and $5.7 million of serial bond financing. A section of the budget document is dedicated to a detailed presentation of the 2023 capital plan and also includes a projected capital plan for an additional four years. The challenge of maintaining our infrastructure will require a continuous effort by the Town. Investments in capital infrastructure are critical if we are to continue to provide municipal services to the community to ensure clean water, safe roads, safe equipment and a healthy environment. Sometimes it is easy to forget the underground utility systems that provide clean water each day and carry away sanitary sewage from our kitchens and bathrooms. Each year as our infrastructure gets older,the need for maintenance and replacement grows. The Town has come to realize that deferring capital infrastructure improvements only leads to far greater expense in the future, and we are finally catching up on deferred projects and providing for appropriate progress on capital needs in this budget. Some of the major projects included in the 2023 Capital Plan include the following: ➢ Town-wide street resurfacing program ➢ Technology investments ➢ Improvements to the Town's water transmission system ➢ Equipment replacements necessary to maintain Town services ➢ Improvements to recreational facilities to enhance leisure services to the community Fund Balance The 2023 Preliminary Budget provides for an application of reserves of $5.5 million which is an increase of nearly$3.4 million over last year. Consistent with our discussions last year about a revised approach to fund balance management,we have increased the allocation for one-time expenses and capital projects by$2.9 million. Despite our desire not to increase use of fund balance for recurring operational expenses, we have increased that use as well in order to reduce the tax impact. An additional amount of$499,360 in funding for recurring expenses has been incorporated into the 2023 Preliminary Budget. As a result, 62% of the fund balance appropriation is for one-time and capital use and 38% is appropriated for operational expenses. At this time, the fund balance is healthy and stable enough to support these appropriations, however, this is not a sound practice going forward because of the structural deficit it creates in future budgets. When this level of appropriation is no longer available, the operating budget cannot be sustained without a resulting increase in tax revenue to make up the deficit. The optimal use of fund balance, as we have stated previously, is for one-time expenses and is best not relied upon to fund operating budgets on an annual basis.The Town has been effective in utilizing fund balances to fund both operating costs and capital projects in the past, however,we continue to try to plan for future years to shift the reliance on fund balance to support operations to support one-time and capital expenses instead. Due to the particular circumstances this year, we were unable to reduce reliance on fund balance appropriations to support recurring operational expenses v Page 23 of 41 and, in fact, increased such support. The Town is committed to protecting the community to the greatest extent possible and is, therefore, well aware of the financial challenges of utilizing fund balance for continued operational support.We will continue to be prudent and mindful of our use of fund balance. However, we were also able to significantly increase the fund balance appropriation for capital expenses, which ultimately mitigates future debt service costs for necessary capital improvements. By doing so,the Town will have a balanced budget and at the same time utilize fund balance to reduce future debt costs. This will help prevent reliance on significant fund balance support that can fluctuate depending on future demands on Town resources. As you know, the full transition to using fund balance appropriations for one-time and capital expenses will likely take a number of years to complete and may require tax increases for the next several years as we reduce the reliance on fund balance to cover annual operating expenses. We firmly believe it is the most prudent course of action. In addition to providing a structurally sound budget, this approach will allow for even greater flexibility during difficult years and allow us to manage through severe weather and unanticipated events that require optimal resources for our community. Though not a complete change, more emphasis has been placed on appropriations for capital needs.The intent of this action is to keep pace with infrastructure and equipment needs and to further balance the burden of the capital projects and equipment expenditures for current and future taxpayers.This budget also avoids one of the strategies that most municipalities use which is to artificially minimize tax increases by deferring capital purchases and improvements. Lone Term Planning The community should, by now, be well aware of the efforts the Town has undertaken to complete an updated Comprehensive Plan. This plan includes a significant amount of public input into future planning, capital improvement needs and operational improvements. The plan is a framework establishing policies for the area's long-range planning and development. This Comprehensive Plan will create a blueprint for a more environmental, equitable,and economically sound unincorporated area of the Town of Mamaroneck.Once the Town Board formally adopts the plan,the Town will work toward aligning operations with the stated goals and objectives. Formalizing a plan will prioritize issues, assets and challenges for budget planning.The Plan is scheduled to be completed in 2023 and will frame the needs for the 2024 Budget and beyond. Conclusion Considering the local and global uncertainties under which this budget is prepared, we believe the 2023 Preliminary Budget is a responsible budget that balances the needs of the community and our fiscal obligations. The magnitude of the Town's financial strength is quite evident in this budget. Our history of conservative financial management has paid off and allowed the Town government to endure a series of events with significant impacts on our operations while maintaining critical services at an excellent value. Of equal, if not greater importance, is that this budget provides the means for the Town to plan and protect our community in the future.Ours is an older community and with that comes the task and the challenge of maintaining older infrastructure to continue municipal services now and in the future. Much of the 2023 capital improvement program is dedicated to the upkeep of our facilities, technology and infrastructure investments in order to best provide for the community's future. vi Page 24 of 41 We hope that the community will take the time to read the budget document.The budget document provides a wealth of information and illustrations that will help you understand in detail the workings of the Town government.We are pleased to announce that the 2022 Town Budget was awarded the distinguished Budget Presentation Award from the National Government Finance Officers Association. In closing, our sincere thanks once again to the staff of the Town for their work on the 2023 Preliminary Budget. Their resourcefulness and professionalism were invaluable in preparing a budget that maintains the quality of life in the community, plans for the future and endeavors to improve services for our residents.They continue to rise to the occasion during unforeseen and critical events. Thanks also to the Supervisor and Town Board for their guidance in identifying the priorities to be met in the budget. Meredith S. Robson Tracy Yogman CPA Town Administrator/Budget Officer Comptroller/Director of Finance vii Page 25 of 41 2023 PRELIMINARY BUDGET UPDATES DECEMBER 19, 2022 ✓ Health Insurance Rate Increase. ✓ Preliminary budget included a 10% increase ($542k) -Actual increase is 15.3% or an additional $256k. Budget Increase/ Item: Account (Decrease) Amount Real Property Taxes A9999-1001 Increase $ 65,700 Real Property Taxes B9999-1001 Increase 117,700 Federal Aid-Admin Fees-Unrestrcted CD9999-4916 Increase 5,000 Real Property Taxes DB9999-1001 Increase 37,640 Real Property Taxes SF9999-1001 Increase 25,450 Ambulance Fees SM4189-1640 Increase 3,200 Total Revenue Adjustments $ 254,690 Health Insurance expense A9000-9060 Increase $ 65,700 Health Insurance expense B9000-9060 Increase 117,700 Health Insurance expense CD9000-9060 Increase 5,000 Health Insurance expense DB9000-9060 Increase 37,640 Health Insurance expense SF9000-9060 Increase 26,000 Computer Maintenance SF3410-4018 Decrease (550) Health Insurance expense SL9000-9060 Increase 500 Tax certs SJ5182-4052 Decrease (500) Health Insurance expense SM9000-9060 Increase 3,200 Health Insurance expense SS9000-9060 Increase 700 Contingency SS8120-4050 Decrease (700) Total Expense Adjustments $ 254,690 Average Assessed Value= TENTATIVE PRELIMINARY UPDATED $1,408,000 BUDGET BUDGET PRELIMINARY BUDGET Tax Levy $30,144,351 $29,933,815 $30,180,305 Tax Levy Cap $29,664,318 $29,664,318 $29,664,318 Tax Levy Increase% 3.71% 2.99% 3.84% Tax Rate 5.6084760 5.552650 5.596923 Tax Rate Decrease% (1.91%) (2.88%) (2.11%) Tax for Average Home $7,897 $7,818 $7,880 Tax Increase for Average $419 $340 $402 Home Tax Increase 5.59% 4.54% 5.38% Page 26 of 27 /� ��� �1� ��j �;. 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O O O ,�n O N cc t Ln ca Lo N N !%} v �(n- } W W a W ma � W �C W a mma Qi v O CD INN NMI v }' W .c .i c N � � U O X u) f6 C Co U } ._ �• Q C ) 99 M 4-' W ad4 ° 0 E _ N N ( - � 3 _ (6 co ro R3 Qs EN Q) U c a a V U U V o X i C u F U _ > > AAA AAA �n co M O N O o N c Co O o M M O� O V CD Co M co 140 M M N vw M1 14O v O O� LA M N 46 44 Ln co O ^ w O O oo e o � c co EO e o en Qo co M Ln _ N co ER LM M N w N 40-:� O% �o v O� O� LM N N W co c O c ON c kn �o \ O% w- ON M M ^ I� co qq O% EA �O M co E LM A M N !R EA E N m a 0 E a N a � = a W L d v V a V L Z — > a a W W a LU Q a C C J J J %6. - - a � � a a a a a ^ M N � O � O% N Le; v en � I� c M ER M 14O ap co N ap EA ON N N v y W N ^ N O o N0.4 OR M a EE} Nmod v Q mod E E a O = a a) o c a 0 as as W W a a H H Q i i pC pC `O c c a a a H H N H H m�a a Town of Mamaroneck a Town Center 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Fire Claims Date: December 13, 2022 Action Requested: Resolved that the Board of Fire Commissioners hereby approves the attached list of fire claims. Page 31 of 41 m�a a Town of Mamaroneck 4 Comptroller, Town Center 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 tyogman c,townofmamaroneckNY.org Date: December 13, 2022 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: Fire Claims General: Attached is the list of fire claims for approval. Attachment/s: Fire Claims December 19 2022 Page 32 of 41 Town of Mamaroneck From: Tracy Yogman - Town Comptroller Re: Fire Claims Date: December 19, 2022 The following Town of Mamaroneck Fire Department claims have been certified by Chief Shaun Hughes and submitted to the Comptroller's Office for payment: VENDOR DESCRIPTION Amount AAA Emergency Supply Five 5 Scott 30 minute carbon cylinders $ 5,475.00 Chatsworth Cleaners Uniform cleaning- November 2022 111.45 Con Edison Fire HQ qas service 10/28-11/30/22 1,170.07 Fire-End &Croker Corp. Suspenders, 6 loves and 6 black carbon hoods 1,060.80 Fire-End &Croker Corp. Flashlights, 3jackets 389.60 Foley Hardware Nuts bolts screws blades 65.44 Goosetown Communications Mobile radio programming 31.00 Home Depot Storage boxes screwdrivers bolts cable ties and corner braces 277.23 Inter-State Diagnostic Physical exams-two firefighters 660.00 Landfall Water rescue equipment 1,707.52 Starr Uniforms Uniform-Jacket, ant,shirt, 2 white caps 598.25 The Flower Bar Wreath for two funerals 828.96 Verizon TMFD 300M Fios Redundant Circuit 11/25/22 289.99 Villa Maria Pizza Refreshments-Training Drills 12/7/22 189.90 Villa Maria Pizza Refreshments-Training Drills 12/8/22 475.00 WJWW Water-205 Weaver St 10 26-11 25 22 107.26 WJWW Water-6" Metered Fire service 10 26-11 25 22 37.00 Total $ 13,474.47 Page 33 of 41 m�a a Town of Mamaroneck a Town Center 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Discussion- January 2023 Town Board Meeting Schedule Date: December 15, 2022 It is prudent that we determine meeting dates for January 2023 to provide sufficient notice to the public. I recommend that the meetings take place on January I I and January 18 of 2023.The meeting occurring on January I 1 will be an organizational meeting. Action Requested: Resolved that the Town Board hereby authorizes the January Town Board meetings to take place on the previously identified days. Page 34 of 41 m�a a Town of Mamaroneck a Town Center 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: 2023 Ambulance Service Fee Date: December 16, 2022 Attached is a memo from Michael Liverzani regarding the 2023 Ambulance Service Rate Increase. Action Requested: Resolved that the Town Board hereby consider amendment to the ambulance district fee. Attachment/s: 2023 Rate Increase Memo 2023 Fee Schedule Billing Projection Page 35 of 41 Town of Mamaroneck Town Center .y. 740 West Boston Post Road,Mamaroneck,NY 10543-3353 AMBULANCE DISTRICT TEL: 914/381-7838 FAX: 914/381-2010 mamkambulancedist@townofmamaroneck.org To: Meredith Robson, Town Administrator Date: December 15, 2022 From:Michael Liverzani Re: 2023 Ambulance Rates The Ambulance District FY 2023 revenue budget is based on slight increases to our fee schedule. In consultation with our billing service, the new rates were established based on the Medicare rate schedule. As you know a majority of our billing revenue is derived from Medicare, and most private insurance companies abide by the Medicare fee schedule. These rates reflect our long-standing policy of keeping balance bills for patients with Medicare coverage to a minimum. Therefore, I respectfully request the Town Board adopt the 2023 Ambulance District Fee Schedule. When adopted I will notify Evolution Billing Concepts to adjust our service rates. Our current fee schedule is as follows: BLS Emergency $681 ALS I Emergency $858 ALS 1I Emergency $973 ALS Assessment $70 Mileage $18.00 per loaded mile 2023 Proposed Fee Schedule BLS Emergency $695 (2 %) ALS I Emergency $875 (2 %) ALS II Emergency $992 2 ALS Assessment $70 (0%) Mileage $18.00 per loaded mile Page 36 of 41 � o oO � o ON O N .00 00 O\ -GS {f} W W C� O c� � O O 00 NO p — O N t- C) z 6s i& a) O O 00 O O M p 00 O � 4-1 � OO � LO0 ONp uO 00 LO 't 4 O 00 a> 06 v a) O O LO CD00 L N \ o \ O N00CN CO co 00 00 00 00 N \ N o � � -GS - O N O 00M O LOLFNOO '0 000mt-- 000 0) t- 0� 000 ¢ a) N �.000a1t— - "000a> t- - O O O O a) (d LO Cd CD-4 Q Q jco cc O V p -GS 00 O N {f} N 0 0 0 x N U + w U + � a � � O � 0 0 0 N NU r. U 0 +' 75 a� V 0, O C� O 0 a� 0 r O V CJ '0 w :3 0) a wWco � 0 � a4 W b bA co m N CO U) 0 Y) � N co C/) U) w � rOi2 � N CO 0 C0 CO � O � Cd '0 D 0 0 � � � � � 0 t 0 > 75 a) O N O P� ddd W Wddd d0. C4 >, m640. Page 37 of 41 m�a a Town of Mamaroneck a Town Center 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Report of Minutes of Town Board Meeting of dECember 15, 2022 Date: December 16, 2022 Action Requested: RESOLVED,that the Town Board hereby approves the minutes of the special Town Board meeting on December 15, 2022. Page 38 of 41 m�a a Town of Mamaroneck a Town Center 740 West Boston Post Road, Mamaroneck,NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 amay@townofmamaroneckNY.org Date: December 16, 2022 To: Meredith Robson, Town Administrator From: Allison May, Town Clerk Subject: Report of Minutes of Town Board Meeting of dECember 15, 2022 General: The minutes from the December 15, 2022, meeting are ready for approval by the Town Board. Attachment/s: 2022-12-15 Working Minutes Page 39 of 41 Town of Mamaroneck Town Board Minutes Thursday, December 15,2022 Courtroom, Second Floor of @@N Town Center 5:00 PM lY G PRESENT: Jaine Elkind Eney,Town Supervisor Abby Katz,Councilwoman Sabrina Fiddelman,Councilwoman Robin Nichinsky, Councilwoman ABSENT: Jeffery L. King,Councilman ALSO PRESENT: Allison May,Town Clerk Meredith S. Robson,Town Administrator 5:00 PM THE TOWN BOARD SPECIAL MEETING CALL TO ORDER Special Meeting Item 1. Request for Executive Session Moved by Councilwoman Nichinsky, seconded by Councilwoman Fiddelman, the Board agreed to enter into an Executive Session to discuss the employment history of a particular person or persons. Carried Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz, the Board unanimously agreed to resume the Regular Meeting. Carried AFFAIRS OF THE TOWN OF MAMARONECK 1. Zarin &Steinmetz Moved by Councilwoman Katz, seconded by Councilwoman Fiddelman, it was RESOLVED, that the Town Board hereby agrees to appoint Zarin&Steinmetz as special counsel pursuant to a retainer agreement to be prepared. Yea Nay Abstained Absent Councilwoman Katz x Councilwoman Fiddelman x Town Supervisor Elkind Eney x Councilman King x Councilwoman Nichinsky x 3 0 1 1 Carried Page 40 of 41 Town Board December 15, 2022 Note, Town Supervisor Elkind Eney abstained from voting on this item, as the Town Supervisor's son had retained the same firm 18 months ago to assist in developing an LLC. 2. Thompson& Bender Moved by Councilwoman Fiddelman, seconded by Councilwoman Katz, it was RESOLVED, that the Town Board hereby approves the agreement with Thompson &Bender for public relations services and hereby authorizes the Town Administrator to execute the agreement and any related documents that are necessary to carry out its implementation. Carried Adjournment On motion of Councilwoman Nichinsky, seconded by Councilwoman Fiddelman, the meeting was unanimously adjourned at 5:20pm. Carried Next Regularly Scheduled Meeting-December 19,2022 Submitted by Allison May, Town Clerk Page 41 of 41