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HomeMy WebLinkAbout2022_11_07 Housing Authority Minutes MINUTES Housing Authority Meeting Monday, November 7, 2022 Conference Room C, Ground Floor of Town Center 7:00 PM PRESENT: Dolores Battalia, Board Member Frank Pierson, Board Member Joseph Mileto, Board Member Meg Deshpande, Board Member Christie Philbrick-Wheaton, Board Member Robin Nichinsky, Councilwoman OTHERS PRESENT: Margaret C. Delohery, Secretary to the Housing Authority Johnathan Di Bari, Dibbini & Assoc. Stephen V. Altieri, Housing Authority Consultant, via Zoom Michael Padernacht, Midas Management Michael Smith, Architect Dominic Calgi, Calgi Construction Shrenik Ajmera, Energy Auditor 7:00pm -The Housing Authority Work Session 1. Call to Order Vice Chair Pierson called the Housing Authority meeting to order at 7:00pm. 2. Presentation of Status of Window/Deck Project by Calgi Construction and Mike Smith - Architects Michael Smith showed and reviewed the materials that will be used for the projects. He pointed out that the material for the deck is non-slip. Mr. Smith then reviewed the types of window materials and the cost savings that are contributed to each material. Ms. Deshpande and Mr. Smith discussed which manufacturers will be used for the window project. Mr. Pierson and Mr. Smith spoke about the cost difference in the types of lumber used for the decking project. Ms. Deshpande and Mr. Smith discussed the stains that would be used on the wood. Mr. Pierson and Mr. Smith discussed the durability of the different materials. They then discussed the process of bidding, including the specifications of building materials, how the bid will be noticed, and the list of bidders. The Housing Authority, Dominic Calgi, and Mr. Smith discussed how to select a winning bid and possible reasons why to reject a bid. Mr. Calgi and Mr. Smith said they would walk the complex with the bidders to show them the work site. Mr. Smith then described the process and timeline around the installation of the windows. Ms. Deshpande, Ms. Philbrick-Wheaton, and Mr. Smith discussed down payments. Mr. Smith said the Housing Authority would not have to give a down payment, but should have the money ready. Ms. Philbrick-Wheaton and Mr. Smith talked about the amount of space that will be used to store the windows until they are installed. The Housing Authority discussed when the windows will be delivered and the possibility of obstructing traffic. Mr. Smith said he and Mr. Calgi will have certain stipulations around the project's working hours. Ms. Deshpande and Mr. Smith spoke about where the work will take place. Mr. Smith said the contractors will have to work on the inside of the resident's units. Mr. Smith and Mr. Pierson talked about where they are in the process. Mr. Smith said he had to get the building permit signed. He and Mr. Altieri discussed the Town's process with receiving a building permit. Mr. Altieri and Mr. Mileto spoke about the bid opening process. Page 1 of 3 Housing Authority November 7, 2022 Presentation of Netgains Engineering - Hommocks Park Energy Assessment 3. Report Mr. Shrenik Ajmera reviewed the data around energy saving measures. He then discussed the different types of measurements for the Housing Authority. Mr. Ajmera said something as small as changing the fridge lighting could result in savings. He said that changing bulbs to LEDs would result in savings. Mr. Ajmera said insulation helps to keep costs down, especially when wrapped around pipes. He then reviewed heat pumps, smart power strips, and water efficient water heads. Mr. Ajmera discussed the financials around the savings of implementing the energy saving measures. He then said that the next step would be for the Housing Authority to choose which measure to implement. Chair Battalia, Ms. Philbrick-Wheaton, and Mr. Ajmera discussed how the Housing Authority would get the rebate. Ms. Deshpande and Mr. Ajmera discussed getting rebates for smaller project. Mr. Altieri and Mr. Ajmera discussed the rebate for the windows again. Mr. Ajmera said a next step is for the Housing Authority to choose a project and pick a Con Ed contractor to work with for its implementation. 4. Update on Financing/Grants for Window/Deck Project Mr. Altieri discussed the interest rate and grants for projects. He discussed his conversation with a County employee about a grant where the State would go into the complex and complete the project. Mr. Altieri also researched Home Program grants, which operate at the 80% median of county average income. Mr. Pierson and Mr. Altieri discussed bond limits and the history of the Housing Authority and Town's relationship around bonding. 8:00 PM The Housing Authority Regular Meeting 1. Call to order Moved by Board Member Pierson, seconded by Board Member Deshpande Chair Battalia called to order the Regular Meeting of the Housing Authority at 8:16pm. Carried Approval of Minutes 1. Report of Minutes from the October 3, 2022 Housing Authority Meeting Moved by Board Member Philbrick-Wheaton, seconded by Board Member Mileto Resolved that the Housing Authority approved the Housing Authority Minutes from the October 3, 2022 meeting, as amended. Carried Business Agenda 1. Report of Midas Property Management Financial Report Building Conditions Tenant Matters Personnel Matters Financial - Mr. Padernacht reviewed the financial position of the Housing Authority. He said that Midas is now receiving Section 8 documents back. Councilwoman Nichinsky, Mr. Pierson, Mr. Altieri, and Mr. Padernacht discussed the minimum income to qualify for housing and the tax returns Midas had received. Chair Battalia said that the Housing Authority must enforce the policy around mandated forms for lease renewals. Chair Battalia and Mr. Padernacht spoke about security deposits. Page 2 of 3 Housing Authority November 7, 2022 Chair Battalia raised issues of serious concern regarding Gramatan Management's failure to perform. Chair Battalia and Mr. Padernacht spoke about a waiting list. He said that many candidates have reached out for two bed rooms, but there are only one bed room available. Mr. Padernacht and Mr. Altieri discussed how much updates would cost and which updates are required for different units. The Housing Authority, Councilwoman Nichinsky, Mr. Di Bari, and Mr. Padernacht discussed different flooring materials to use within a unit during turn over updates, if flooring has to be replaced. Mr. Pierson and Mr. Padernacht discussed the Section 8 tenants. Chair Battalia Mr. Altieri, and Mr. Di Bari discussed an issue with a tenant regarding renovations to their unit. 2. Approval - Snow Removal Contract for Hommocks Park Mr. Padernacht described the past relationship between Midas Property Management and Errico Landscaping. Ms. Deshpande, Mr. Di Bari, and Mr. Padernacht discussed the past landscaping contract and the proposed contract. Moved by Board Member Philbrick-Wheaton, seconded by Board Member Mileto Resolved, that the Mamaroneck Housing Authority accepts the agreement with Errico Landscaping, as amended. Carried 3. Update - Repairs to Housing Unit Flooring The Housing Authority agreed that they had discussed this item enough in a previous item. 4. Other Business Smoking Area - Chair Battalia and Mr. Altieri spoke about the smoking area. 2023 Budget - Mr. Altieri said the Housing Authority will have to accept the proposed budget at the next meeting. Mr. Padernacht suggested using a vacancy allowance in the budget. Ms. Deshpande and Mr. Padernacht discussed including the green energy projects in the budget. 5. Adournment Moved by Board Member Philbrick-Wheaton, seconded by Board Member Mileto The Housing Authority unanimously agreed to close the meeting at 9:02pm. Carried Next Regularly Scheduled Meeting - December 5, 2022 Page 3 of 3