Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2022_10_19 Town Board Meeting Packet
Town of Mamaroneck Town Board Agenda Wednesday, October 19, 2022 Page 5:00 PM THE TOWN BOARD WORK SESSION The Work Session will convene in Conference Room C located on the Ground Floor at the Town Center. CALL TO ORDER WORK SESSION ITEMS Presentation - Sustainability Collaborative Climate Emergency Declaration 3 - 37 Response Report Sustainability Collaborative Climate Emergency Declaration Response Report 2. Discussion - Composition of Filming Appeals Committee 3. Presentation of 2023 Tentative Budget 38 Presentation of 2023 Tentative Budaet - Pdf 4. Additions to Regular Meeting Agenda Request for Executive Session Request for Executive Session 8:00 PM Town Board Regular Meeting The Town Board meeting will convene in the Courtroom Located on the second floor at the Town Center. The Public is able to view the meeting on cable access television (Optimum 76/ Fios 35) or on LMCMedia.org Call to Order Supervisor's Report Public Hearing(s) Amendment of the Cost for Renewing Building Permits 39 - 43 Notice Amendment of the Cost for Renewed Building Permits Law Amendment of the Cost for Renewing Building Permits 2. Property Tax Levy in Excess of the Limit Established in General Municipal Law 44 - 47 Prooertv Tax Levv in Excess of the Limit Established in General Municipal Law Resident Comments Staff Comments/ Presentations Board of Fire Commissioners Page 1 of 63 Call to Order 2. Fire Claims 48 - 50 13 Oct 2022 - Fire Claims - Pdf 3. Other Fire Department Business Affairs of the Town of Mamaroneck 1. Set Public Hearing - Contraction of the Mailing area for Notification in Land 51 - 56 Use Applications Law Contraction of the Mailing area for Notification in Land Use Applications Law - Pdf 2. Authorization - Housing Authority Agreement - 57 - 59 Administrative/Technical/Clerical Support Housing Authority Agreement for Administrative, Technical, and Clerical Carvirac - Prlf 3. Presentation of 2023 Tentative Budget 60 Presentation of 2023 Tentative Budget - Pdf Reports of Minutes Report of Minutes of July 20, 2022 of the Work Session on the Tree Law. 61 - 63 2022-07-20 Working Minutes 2. Report of Minutes from the October 3, 2022, Town Board Meeting Reports of the Council Town Clerk's Report Town Attorney's Report Adjournment Next Regularly Scheduled Meeting - November 2, 2022 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator's office at 381-7810. Page 2 of 63 Climate Emergency Declaration Response D RA F T September 2022 Contents SECTION 1 Climate Emergency Declaration Overview SECTION 2 Recommendations for Climate Action SECTION 3 Green Infrastructure Program SECTION 4 Community Engagement SECTION 5 CSC/CEC Program, Technical Assistance and Grant Opportunities Section 1: Climate Emergency Declaration Overview On November 17, 2021, the Mamaroneck Town Board adopted a Climate Emergency Declaration • Recognizing the adverse impacts of climate change and the need for local action to reduce flooding, extreme heat health risks, greenhouse gas emissions, energy costs, and to improve air quality • Embracing the Climate Leadership and Community Protection Act (Climate Act), requiring New York to reduce greenhouse gas emissions 40% by 2030 and no less than 85% by 2050 from 1990 levels, achieving 100% zero -emission electricity by 2040 and statewide carbon neutrality by 2050 • Acknowledging that building a climate -resilient and adaptive society will have a positive impact on the health, safety and wellbeing of residents, and will offer protections from the adverse potential consequences of climate change to the Town of Mamaroneck's ecosystems. w cn rn Cn 0 M W Section 2: Sustainability Collaborative Response The Town Board directs the Sustainability Collaborative to develop the Town's response to this climate emergency by working with the Town Administrator and Departments to identify components of the response and present them to the Town Board by the end of September 2022 as the ""Climate Emergency Draft Response." This draft will: • Provide options for interim targets to accelerate the reduction pathway to achieve goals for greenhouse gas emissions reductions outlined in the Climate Act • Propose a Green Infrastructure Program, which will include community -wide efforts to reverse declines in the Town's existing tree canopy, increase the rate of new tree planting along roads and public property, and improve rainfall runoff holding and absorption to reduce impacts to the Town's Storm Sewer System • Recommend Community Outreach and Education plan and community awareness campaign that will help the Town meet its climate change goals and identify resources budget and schedule necessary for successful implementation w rn Include a strategy to secure Climate Emergency Response funding from County, State, Federal sources. M 0 rn W Section 2: Recommendations for Climate Actions The Sustainability Collaborative reviewed the findings of the Draft Plan for a Resilient and Sustainable Mamaroneck (2014) to assess and update relevant areas of focus and recommend other high -priority climate actions that improve the quality of life, sustainability and resilience of our community. Collaborative members and volunteers organized into three groups based on their interests and expertise. QUALITY OF LIFE • Sustainable Landscaping • Complete Streets (biking/walking) • Electric Vehicles (air quality) June Wallach (team leader), CD v Michele Lewis, Steve Moser, o George Roninger, Elizabeth Poyet rn W 4Qi7 SUSTAINABILITY • Minimize Waste (food scrap recycling, diversion of waste, reduction of single -use plastics) Karen Khor (team leader), Judy Caputo, Marc Karell, Mark Kramer, Mark Manley 0OO 000 s RESILIENCE • Energy Efficiency • Green Infrastructure Mitch Green (team leader), Kevin Crowe, Denise Dunn, Marc Karell, Michele Lewis, Mark Manley, Arlene Novich, Nicholas Zuba Section 2: Criteria for Prioritizing Recommendations Each of the three teams identified 3-5 recommendations considered to be high -priority based on the following criteria: • Environmental Impact - low, medium, high • Time for Implementation - 1-21 3-41 5+ yrs • Resource Requirements - funding, staff, time w cn rn CO 0 rn W Environmental Resource Impact Requirements Time for Implementation Section 2: Summary of Recommendations QUALITY OF LIFE SUSTAINABILITY 1. Ban use of gas -powered leaf blowers for municipal, commercial and private residential use on a year-round basis 2. Mark bike lanes as part of Town's road maintenance program + install more bicycle racks in public spaces 3. Add native plants and shrubs to Town properties w cn rn 0 h rn W 4. Provide recycling bins next to all trash receptacles in local government buildings, public places and Town events 5. Expand access to food scrap drop-off to increase participation and food scrap diversion from waste 6. Pilot curbside pickup of food scraps RESILIENCE 7. Update tree code/policy to eliminate 20,000 sq ft. exemption from tree cutting permit and increase tree canopy 8. C-PACE Program to facilitate energy efficiency upgrades for commercial and multi -family residential buildings 9. Encourage use of permeable paving to reduce stormwater run-off and flooding 10. Phase out oil and gas use in municipal facilities v cn rn 0 0 rn W Recommendations - Quality of Life 1. Ban use of gas -powered leaf blowers for municipal, commercial and private residential use on a year -round basis. • Studies of two-stroke and four-stroke gas powered leaf blowers show that they produce emissions of up to 7 times the equivalent of driving a pickup truck. • "Some produce more than 100 decibels of low -frequency, wall -penetrating sound — or as much noise as a plane taking off — at levels that can cause tinnitus and hearing loss with long exposure," Audubon Magazine, Spring 2021 • Approximately 5 pounds of particulate matter per leaf blower per hour are blown into the air and can take hours and even days to settle. This particulate matter precipitates asthma attacks, exacerbates allergies, and can cause lung cancer." Sep 18, 2021. Huntington CALM (Clean Alternative Landscaping Methods), Huntington, NY 4MY v rn 0 M W Recommendations - Quality of Life 2. Encourage safer, healthier transit by bicycle instead of automobile by painting sharrows on Town roads as paving and road repair work are completed. Install more bike racks for added convenience. 4PY • According to Univ.of Montana, motor vehicles produce more than 40% of US CO2 emissions, more than 80% of carbon monoxide, and about half of the nation's nitrogen oxide emissions each year. • 60% of the pollutants created from motorized transportation are produced during the first few minutes of the ride. • Idling attributable to personal vehicles is estimated to produce around 30 million tons of CO2 every yea r. • For saving fuel and reducing emissions, eliminating unnecessary idling of personal vehicles would be the same as taking 5 million vehicles off the roads. v cn rn N O M W Recommendations - Quality of Life 2. Encourage safer, healthier transit by bicycle instead of automobile by painting sharrows on Town roads as paving and road repair work are completed. Install more bike racks for added convenience. 4PY • According to Univ.of Montana, motor vehicles produce morE ddress Coy ?"' s issions, more than 80% of carbon monoxide, and about half of the nation's nitr ^ - -rOW h year. Streets WV, s� �e • 60% of the pollutants created from motorized transportation Go�'`�P'�e�e�-irst few minutes of the ride. -PtaV, • Idling attributable to personal vehicles is estimated to produc( 1�02 every yea r. • For saving fuel and reducing emissions, eliminating unnecessar,wing of personal vehicles would be the same as taking 5 million vehicles off the roads. Recommendations - Quality of Life C1° �; 3. Add native plants and shrubs to Town properties. • Adding more native plants and shrubs will lower greenhouse gas emissions while improving resilience to extremes like flooding. All plants remove carbon dioxide from the air and store the carbon. • Because of their deep root systems, native pants store more carbon than non-native species. • The deep root systems of native pants also increase the soil's capacity to store water, so native plants can significantly reduce water runoff and, consequently, flooding. • Our ecosystem benefits from native plants - stabilizing soil, filtering water, purifying air and supporting wildlife. Using native plants on sites they are best adapted to can have significant benefits to mitigating environmental stresses, such as extreme temperatures and drought, to retain productive lands for both agriculture and wildlife. USDA Forest Service v cn rn w 0 M W Recommendations - Quality of Life 3. Add native plants and shrubs to Town properties. • Adding more native plants and shrubs will lower greenhouse gas emissior, whim to extremes like flooding. All plants remove carbon dioxide from " • Because of their deep root systems, native pants store more c T-0ww-rC;,0ard wative • The deep root systems of native pants also increase the soil's cE ado?,tedYeso��ti,ow plants can significantly reduce water runoff and, consequently, f s�f I • Our ecosystem benefits from native plants - stabilizing soil, filter supporting wildlife. Using native plants on sites they are best ada to mitigating environmental stresses, such as extreme temperatu productive lands for both agriculture and wildlife. USDA Forest SE v CQ (D O M W , , Cf oving resilience carbon. -)ecies. native d -4nt benefits _ . Lo retain �;Y Recommendations - Sustainabilit y aC�.� `��� 4. Provide recycling bins next to all trash receptacles in local government buildings, public places and Town events. • Providing these bins will increase the volume of materials that are recycled. This improved participation in recycling helps to save energy (reduced amount of virgin materials to be extracted, transported and processed). • Offers a convenient way for residents to participate in the Town's recycling efforts. A University of British Columbia study showed that most people KNOW that they should recycle and that conveniently placed recycling bins for consumers to use increased recycling by 70%. • Recycling saves energy required to manufacture virgin materials: 95% savings for aluminum, 80% for plastics, 75% for glass. It makes efficient use of limited natural resources and thereby conserves v resources. co rn 0 M W Recommendations - Sustainabilit y aC�.� `��� 4. Provide recycling bins next to all trash receptacles in local government buildings, public places and Town events. • Providing these bins will increase the volume of materials that are wifaA participation in recycling helps to save energy (reduced amount of twteYw jcks i,w weeds of -acted, transported and processed). ' bow d • Offers a convenient way for residents to participate in the Town's re Yec, G6 w a�jyees�D ad ty of British Columbia study showed that most people KNOW that they sh(AGk ��e�e conveniently placed recycling bins for consumers to use increased re( tb,evw • Recycling saves energy required to manufacture virgin materials: 951 _.,Aminum, 80% for plastics, 75% for glass. It makes efficient use of limited natural res-u, Les and thereby conserves v resources. co rn rn 0 M W Recommendations - Sustainability �a71 100 S. Expand access to food scrap drop-off to increase participation and food scrap diversion from waste. • Increased participation in food scrap recycling increases compost which is key to storing carbon in poor soils, promoting uptake of carbon dioxide by plants, and providing other environmental benefits. • Increased participation leads to increased savings for the Town for garbage disposal. Diverting this portion of the waste stream cuts back on tipping fees for local governments and reduces their contribution to greenhouse gas (GHG) emissions generated from waste. v cn rn 0 M W Recommendations - Sustainability �a71 100 S. Expand access to food scrap drop-off to increase participation and food scrap diversion from waste. • Increased participation in food scrap recycling increases compost v MaV"aeev�&eWt o�,,�,t bon in poor soils, promoting uptake of carbon dioxide by plants, and prove twYe foY� benefits. StY�t,Gytat,Oo' • Increased participation leads to increased savings for the Town for c 50t �ss�o�,,to be g this portion of the waste stream cuts back on tipping fees for local gover Govwvw ore contribution to greenhouse gas (GHG) emissions generated from way reso�Jed bef wee WSLde��w� GO Se�,,Ges v cn rn CO 0 rn W Recommendations - Sustainability 100 i `��'- 6. Pilot curbside pickup of food scraps • Residential food scraps are estimated to be 22% of municipal solid waste in Westchester County. Providing curbside pickup increases food scrap recycling into compost which lowers GHG emissions by improving carbon storage in poor soils and plant growth. Compost reduces the need for fertilizers and helps offset GHG emissions. • When food scraps are sent to the incinerator, they reduce the efficiency of the incinerator because they contain water and therefore don't burn well. • Increased resident participation in food scrap recycling results in cost savings for the Joint Sanitation Commission as the County's RFSTAD program provides a discounted tipping fee for food scraps that is 1/2 to 1/3 the cost of garbage. Cost savings from food scrap recycling frees up funds to improve sanitation services. v cn rn 0 M W Recommendations - Sustainability 100 i `��'- 6. Pilot curbside pickup of food scraps • Residential food scraps are estimated to be 22% of municipal solid waste in VAi-stchester County. Providing curbside pickup increases food scrap recycling into compost which !r nissions by improving carbon storage in poor soils and plant growth. Comi ee�nt fertilizers and helps offset GHG emissions. � Aa V Ye t • When food scraps are sent to the incinerator, they reduce the effic s� wLtAti.o�`' be 'cause they contain water and therefore don't burn well. s�o to DOVV0 d bef o'`e • Increased resident participation in food scrap recycling results in cos yeso�\/e Vvew Sanitation Commission as the County's RFSTAD program provides a ao�`,s''de��w� -)od scraps that is 1/2 to 1/3 the cost of garbage. Cost savings from food Se��Ges nds to improve sanitation services. v cn rn N O O M W v cn rn N O M W Recommendations - Resilience 7. Update Town tree code to eliminate the 20,000 sq. ft. exemption from tree cutting permit and increase tree canopy. • Updating the tree code is intended to reduce greenhouse gases and - minimize tree loss - reduce illegal removal - preserve our larger trees' ability to absorb water and store carbon - mitigate flooding - protect our residents from extreme heat - preserve home values t13 • Expanding the Town's tree canopy will increase carbon storage, improve rainfall absorption, enhance air quality, reduce flood risks, and reduce extreme "heat-island" health impacts, particularly important for our children and older adults. v cn rn N N O M W Recommendations - Resilience 7. Update Town tree code to eliminate the 20,000 sq. ft. exemption from tree cutting permit and increase tree canopy. • Updating the tree code is intended to reduce greenhouse gases and oi,w�j Gode - minimize tree loss ''`"wae�e wN, - reduce illegal removal - wb To - preserve our larger trees' ability to absorb water and reJ�Sl.� as CC)VtV`'Set store carbon ,roArd aw - mitigate flooding - protect our residents from extreme heat - preserve home values • Expanding the Town's tree canopy will increase carbon storage, improve , aintall absorption, enhance air quality, reduce flood risks, and reduce extreme "heat-island" health impacts, particularly important for our children and older adults. v cn rn N W O M W Recommendations - Resilience S. Town of Mamaroneck join C-PACE Program to facilitate energy efficiency upgrades for commercial and multi -family residential buildings. • Energy efficiency upgrades will reduce resident energy costs, reduce energy use, lower greenhouse gas emissions, and preserve property values. • Helps stabilize tax base for town, because energy -saving improvements will increase property values, making property owners more inclined to keep their businesses in town rather than move to less costlier communities. • Provides attractive financing for economic development that the town can use to attract new businesses, including multi -family property developers. • Reduces energy costs for property owners, enabling them to reinvest money into their businesses or making multifamily properties look more attractive to tenants (i.e. improve common spaces). • Helps reduce fossil fuel consumption and by extension reduce the emissions caused by commercial properties, one of the biggest contributors to the Town's carbon footprint. v cn rn N O M W Recommendations - Resilience S. Town of Mamaroneck join C-PACE Program to facilitate energy efficiency upgrades for commercial and multi -family residential buildings. • Energy efficiency upgrades will reduce resident energy costs, reduce energy U Iowi-r greenhouse gas emissions, and preserve property values. • Helps stabilize tax base for town, because energy -saving improve, N�GwW- � aL� wt'tln values, making property owners more inclined to keep their businf ��,�,� c eve to less costlier communities. aYY'a Svw�Lev�iet ��o Sar w Go�+..+tise • Provides attractive financing for economic development that the tok d Tov� t"al, businesses, including multi -family property developers. a�d,'ess ODVV Yac • s Reduces energy costs for property owners, enabling them to reinvest cDVIIO or making multifamily properties look more attractive to tenants (i.e. ,paces) • Helps reduce fossil fuel consumption and by extension reduce the emissions caused by commercial properties, one of the biggest contributors to the Town's carbon footprint. Recommendations - Resilience 9. Encourage use of permeable paving by Town and residents to reduce stormwater run-off and flooding by allowing water to infiltrate the surface to ground below. • Permeable pavements can reduce ponding and local flooding by infiltrating stormwater on -site. • Permeable pavement can be a cost-effective alternative to traditional pavement. Although it typically costs more than traditional pavement to construct initially, savings in maintenance and stormwater management costs can make it more economical in the long term (US EPA, 2013). • Permeable pavements generally need less road salt or deicing materials because the rapid surface draining reduces the occurrence of freezing puddles and black ice. (US EPA). v cn rn N Cn O M W Recommendations - Resilience 9. Encourage use of permeable paving by Town and residents to reduce stormwater run-off and flooding by allowing water to infiltrate th i to ground below. bye 1'aJ`'v�'O • Permeable pavements can reduce ponding and local flooding by infiltrating sa��ed Permeable pavement can be a cost-effective alternative to traditional paveme �ws,,�,te� �eN,o�at�o ' ce costs more than traditional pavement to construct initially, savings in mainten management costs can make it more economical in the long term (US EPA, 20 • Permeable pavements generally need less road salt or deicing materials becaus draining reduces the occurrence of freezing puddles and black ice. (US EPA) v cn rn N M O M W v cn rn N v 0 M W Recommendations - Resilience© 10. Town of Mamaroneck to phase out oil and gas use. • Phasing out oil and gas use in Town facilities will lower municipal greenhouse gas emissions, eliminate municipal air pollution sources and align the Town with NYS-mandated climate emergency response goals. • No form of fossil fuel use is considered sustainable. The rate at which we use it is many times greater than it can be created. All fossil fuels produce greenhouse gasses such as CO2 emissions when burned. Recently approved by CSC reviewers, the current Town GHG Inventory pinpoints main sources of emissions. The next step, for which CSC provides technical assistance, is to produce a Town Climate Action Plan that creates a pathway for phasing out fossil fuels. Section 3: Green Infrastructure Program Green infrastructure uses nature -based solutions to manage wet weather impacts such as stormwater run- off. Methods include bioswales, rain gardens, rain barrels, permeable paving, green roofs, green streets and green alleys. The Sustainability Collaborative has determined that the most effective, near term and high impact Green Infrastructure Program recommendation for implementation by the Town is our proposal for preservation and expansion of the tree canopy. The toolkit presented to the Town for this purpose includes: • White paper establishing the value and imperative of restoring the Town's tree canopy • Suggested revisions to the town tree code • Maps of suggested planting locations • Recommended native tree species for the Town. Given the limited budget presently available for plantings, the Collaborative has begun exploring grant opportunities and is launching a public outreach campaign to stimulate private donations via Trees for our cn Town. rn N 00 O d7 W Section 3: Green Infrastructure Toolkit White paper Suggested revisions to code Mapped locations for new street trees Town of Mamaroneck 3,stainability Collaborative Recommended Revisions to Tree Code 1. Rephce §2 1 ,th. §2g]-1. Findng, p,m and detiniticns.IPmended 5-15-2-by L.L. NI. —1 The Tpwn finds that cur bare e vital part If our ruc infrastture. Our trees I, -,storm runoff which can overwM1dm our sewer Intl streams, provide shade to retlace summardme energy Intl cIpWm carbon dioxide tp ,duce G,,Inh,use Gases G—). Our fines am as .portent fg our mfraetmemr as zr mods sidewalks, telephone polar Intl veires. The Town also finds that cur trees ere vital far, a,,yg,, preducton, air entl water parificatlpn, p—tion,gains erosion, end enhance cur hearth end sense cf well-being. Our trees provide esthetic appeal, enhance groan space, provide critical habitat for wildlife, offer I netuml bamer to nose a td enhance our cammun tys charec1er es wall as substant alb 'ncreese property values These sacate —i, atd—legal benefts'ncreasa es trees grerr entl mature The Towt futtherfnds e,d dItc-III tht'tl' meta entl un-,trolled dastructon of trees ,,lading char cutting causes greater municipal costa for proper dminega control and wbter Vest e nt, bwer dre vabe of netghbohng properly, crates barren end unsightly conditions, and has adverse effects upon the heath, safety, envlrenmant, ewsystems, and general well- baing ofthe resltlents o(the Town. The p —If this chapter Is t, preserve trees, 1, min—b loin.{, t, and removal pf trees, and to preserve, restore entl expand the Tovm's Tree Canopy. The Tovm --b wlth Wast,h,,ter County that rat,, trees entl not Invaslva tracts should be planted. Any pApgler treesvihlb aVractive. are not natNe b this rgglo, and frovlde Ilftle fo no support a the wlldllfe wr raglan. Native trees support our b,al iitsacbs, b,J,, ad animals' , are adIptbd to locbl eather—ditlons', provide a unique natural hehlage to Westchester County, and are cdflrb to the heath of our ecosystem:' https'INrwwvrestcM1estargcv eom/Peggspeues in lest,hester/plen[t�ativet�otlnvaslve This ohepter pavers'. I —dltl—where no change In —e,hlp pr proposed.,,truot- has urred', III pM1angee In owners c iii) bulking --t— pddhlonb andlor tear -downs', and N) emergency extreme storm cbanup perind, declared by the Town. 2. h §2P]-2 eliminate thl exemptipn'bt If2I,- squaw kef or less substanbolN developed wllh improvements entl aswmure ar stctures s,b,red th 1, shell be exempt from this section:' Native species recommendations The Sustainability Collaborative has researched and delivered specific intelligence on restoring and maintaining tree canopy. Section 4: Community Engagement The Sustainability Collaborative manages an on -going schedule of community outreach to inform residents about the Town's commitment to sustainability, the importance of climate action, and ways to take simple steps that reduce our carbon footprint. Events • Compost Giveaway • Earth Day at Constitution Park • Earth Day at Central School • Earth Day at Murray Avenue School • Larchmont Day v Larchmont Native Plant & Pollinator Festival v CD• Repair Cafe o Farmers Market 0 rn W Digital Media • Town of Mamaroneck Environmer, • Love Your Food website • LMHealthyYards.org Education & Outreach • Local Summit: Sustainable Land.�caping presentation • Center for Continuing Education: How to Have a Lush Lawn and Healthy Yard Section 5: Climate Smart Communities/Clean Energy Communities In 2022 the NY State Dept of Environmental Conservation (DEC) awarded the Town of Mamaroneck Climate Smart Communities (CSC) Bronze level recertification. The CSC program supports local governments in reducing greenhouse gas emissions, adapting to the effects of climate change, and thriving in a green economy. Benefits of participation include leadership recognition, free technical assistance, and access to grants. Local governments participate by signing a voluntary pledge and using the CSC framework to guide progress. The Town is also certified in Clean Energy Communities (CEC) program which complements CSC. v cn rn W 0 M W CSC Action Checklist The CSC program provides a roadma specifying actions for p 9 p p achieving carbon reductions consistent with New York State Climate Act and the Town of Mamaroneck Climate Emergency Declaration. The Collaborative has adopted this framework as a basis for prioritizing activities and initiatives. v cn rn W N O M W Section 5: CSC Pledge Elements IT IS HEREBY RESOLVED that Town of Mamaroneck in order to reduce greenhouse gas emissions and adapt to a changing climate, adopts the New York State Climate Smart Communities Pledge, comprised of the following 10 elements: 1. Build a climate -smart community. 2. Inventory emissions, set goals, plan for climate action. 3. Decrease energy use. 4. Shift to clean, renewable energy. s. Use climate -smart materials management. 6. Implement climate smart land use. 7. Enhance community resilience to climate change. 8. Support a green innovation economy. 9. Inform and inspire the public. 10. Engage in an evolving process of climate action. Yo K Climate Smart STATE Communities Section 5: Highlights of CSC Actions & Accomplishments • Bronze level recertification. Our Town was recognized by the NY State Dept of Environmental Conservation as the only municipality to be recertified at Bronze level in the Climate Smart Communities program in March 2022. • Town Greenhouse Gas Inventory. This document was completed and approved by CSC reviewers to identify significant sources of the Town's emissions. The next step is development of a Town climate action plan based on its GHG inventory with defined target(s) and implementation measures to reduce the Town's GHG emissions which aligns with its Climate Emergency Declaration resolution. • Grid Rewards, Community Solar. Promoted opportunities for residents as well as the municipality to enroll in clean energy and energy/cost savings programs. CEC grants were awarded for these campaigns. • Hommocks Solar Installation. Community solar built on top of the Hommocks ice rink building was completed and marketed to local LMI residents. CD w 0 rn W Section 5: Highlights of CSC Actions & Accomplishments • Climate change education and engagement. The Sustainability Collaborative continues to organize and promote local events, presentations and on -site programs to help residents learn about climate actions they can take in their daily lives. v• (0 rn W 0 M W Energy use benchmarking. The Town continues to collect and report data on energy use for all municipal buildings measuring one hundred (100) square feet or more. Electric -vehicle infrastructure. EV chargers were installed for public access. Energy audits. Audits of town facilities and street lighting were completed, and measures were taken to retrofit/upgrade to reduce energy use and costs as well as associated GHG emissions. Section 5: CSC Technical Assistance • The Climate Smart Communities (CSC) Program provides the Town and its Sustainability Collaborative volunteers with free expert consultative technical assistance through the Hudson Valley Regional Council (HVRC), including guidance on the CSC actions the Town could consider taking, requirements for CSC approval, and more. o Jim Yienger of Climate Action Associates LLC provided his interpretations and analysis of the Town's energy use data as part of the Town's greenhouse gas (GHG) emissions inventory approved in September 2022. o Next step is to develop a Town Climate Action Plan (CAP) to reduce carbon emissions. HVRC offers new technical assistance to support this, tentatively scheduled for early 2023. o Martin Schooping of New York State Pollution Prevention Institute (NYSP2I) conducted a site visit of Hommocks ice rink on June 8, 2022 and gathered information from Town staff to assess the current ice rink refrigeration system condition and operational efficiency. NYSP2I is in the process of developing a proposal for the Town to mitigate and lower the climate impact of the ice rink system. CD W Cn 0 M W Section 5: New York State Grant Opportunities • The Climate Smart Communities (CSC) Grant Program is an annual, competitive 50/50 matching grant program for certified municipalities to implement projects focused on climate change adaptation and greenhouse gas (GHG) mitigation. CSC Grant Program details are published around late spring and applications are accepted only through the Consolidated Funding Application with due date of end July. • The Municipal Zero -emission Vehicle (ZEV) Infrastructure Grants from NYSERDA provide rebates to cities, towns, villages, and counties of the State of New York to encourage and enable ZEV adoption by municipalities for fleet use as well as install electric vehicle charging and hydrogen fuel filling station components primarily for public use. Applications are accepted only through the New York State Grants v Gateway with due date of end September. cn rn w M 0 rn W In conclusion • The Climate Emergency Declaration adopted by the Town of Mamaroneck in November 2021 underscores our municipal leaders' recognition of the urgent need for action to reduce carbon emissions. • The Declaration assigns specific responsibilities to the Sustainability Collaborative. This draft report documents the Collaborative's responses to the Declaration, including use of the New York State DEC's Climate Smart Communities (CSC) framework as a basis for planning and prioritizing climate actions. This systematic approach requires on -going monitoring and proactive involvement to stay ahead of points lost as actions expire and evolve. The Collaborative has built a sub -committee of members and volunteers dedicated to advancing this effort. • While the Town's CSC bronze certification represents achievement, it also provides resources that the Sustainability Collaborative is dedicated to more fully uncovering and utilizing. CSC grant fundin(. technical assistance are available to assist the Town in advancing towards a higher level of cn certification and in building momentum towards reducing GHG in accordance with the Climate Ad rn w o The Sustainability Collaborative looks forward to working with the Town to increase resilience, sustainability and quality of life. Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrob son@townofmamaroneckNY. org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Presentation of 2023 Tentative Budget Date: October 13, 2022 The presentation of the 2023 Tentative Budget will be made to the Town Board at the October 19, 2022 Town Board Meeting. Page 38 of 63 TOWN OF MAMARONECK 2023 TENTATIVE BUDGET 0<< .<7 „cs O O ` D ' 2023 Budget Drivers 41$ Total Expense Budget of $58.9 million is an increase of $5.8 million : ➢ Capital Improvement spending increase of $2.5 million ➢ Operating Expense Increase of $3.3 million ✓ Compensation -Contractual Obligations of $687k ✓ State Mandated Increases • Health Insurance - Budget increase of $542 • Retirement - Budget increase of $155k ✓ Vehicle Fuel - Budget increase of $154k ✓ Utilities- Budgetary increase of $151k ✓ Liability Insurance-Budget increase of $122k ✓ Garbage Collection Services- Budget increase of $182k Interfund Transfers — Budget Increase of $208k 2 2023 Funding Revenue increased to fund the expense budget increase of $5.8 million: ✓Fund Balance Appropriation-Capital $2.8m ✓ Non-Tax Revenue $1.4m ✓Tax Levy Increase $1.1m ✓Fund Balance Appropriation- Operating $424k 3 2023 Budget Risk ■ Interest Income- Budget estimates at current rate of 3.0% ■ Mortgage Tax-Housing sales have slowed down. Budget has remained the same at $1.6m. Actuals for the last two months have indicated a 40% decline from current revenue levels. If decline continues, there may be a budget shortfall of $200-300k. ■ Sales Tax- General price increases indicate sales tax will be slightly higher if consumer purchasing is not remains the same. ■ Unknown Market Forces-impact on purchasing and capital improvement costs 4 .. 2023 Tentative Budget FY21 FY22 FY23 REVENUE Actual Adopted Tentative Increase Budget Budget mipor �. ; 1 5 Property Taxes 2 , . 8, - , 1 .x. 0, 1 $1,07 ,125 2,972 31 r�. ��, 2 950,00 3,000,000 5Q O00 Sales T. , 41111016, AMA ort a e Tax 2,300,53 1,600,00 1,600,00 054,6 6,037,6 0 982 ' Departmental Incom = 5,4481 FUse of Money/Propert0,3 83 Other Income 5 3,032,464 12,021,007 12,177,159 156 kik , Appropriated Fund Balanc 2,155, 5,443,• i 3,288,17 Total $51,782,5 $ ,4 . ., $58,961, 779,7741 - imo , .., cre 0, 1 .87% 6 2023 Tentative FY21 FY22 FY23 EXPENSES Actual Adopted Tentative Increase Budget Budget Personnel Services , .09 �. ,. ,iO Other than Personal g. $16,934,452, $18,991,837 $20,082,687 1,090,850 Services Debt Se 3 594 . , , d : .. ', Capital/Interfun= $2,331,2 2,036,3 . . , ,d ,873 Total $48,707,4 - . , , $58,961,22 •1 .$5,779,77, ,9% lncr Ili10.87% , 6 2023 Fund Balance Fund Balance-Estimated @ 1/1/23 $20,169,415 Revenue- 2023 Tentative Budget $53,517,319 Expenses-2023 Tentative Budget ($58,961,229) Fund Balance-Estimated @ 12/31/23 $14,725,505 of 2023 $58.9m Expenses 25% TAX LEVY-TOWN 2023 Town Tax Rate Per $ 1k AV $5 .61 2022 Town Tax Rate Per $ 1k AV $5 .72 2023 Town Tax Rate Decrease ( 1.91%) 2023 Town Tax Increase (per Average AV $1.408m) $ 418 2023 Tax Levy Increase at Cap 2.06% = $ 599,092 2023 Proposed Tax Levy Increase 3.71% = $1,079,125 8 2023 Budget Investments ■ Telecommunication upgrades ■ Outdoor Pool Improvement and Expansion ■ Resurfacing of 15 Townwide roads ■ Vehicle/Heavy Equipment replacement plan ■ Traffic signal replacement at Palmer/Richbell Ave ■ Sidewalk/curb replacement on Maple Hill Drive ■ Technology investments ■ Water System improvements ■ Town facility replacements and improvements ■ Stormwater system improvements 9 PUBLIC HEARING NOTICE LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, a Public Hearing will be held on Wednesday, October 19, 2022 at 8:00 PM or as soon thereafter as is possible, to consider the "Amendment of the Cost for Renewed Building Permits" Law, at the Town Center, 740 W. Boston Post Road, Mamaroneck, New York. Purpose: The purpose of this law is to update the fee for renewing a building permit. You may also view the meeting on local municipal access television (Cablevision 75, 76, 77 or Verizon 34, 35, 36) or on LMC Media's website, https://Imcmedia.org/. The full text of this document can be viewed on the Town's website, https://www.townofmamaroneckny.org/calendar.aspx, or by calling the Town Clerk's Office at 914-381-7870, for a mailed copy. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Published: October 10, 2022 Page 39 of 63 • Town of Mamaroneck ` Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 MRobson@TownofMamaroneckNY.org TO: Supervisor and Town Board FROM: Meredith S. Robson, Town Administrator DATE: October 13, 2022 SUBJECT: Amendment of the Cost for Renewing Building Permits Attached is all the information previously provided regarding the "Amendment of the Cost for Renewing Building Permits". Should the Town Board wish to adopt such law, the following action is requested: Action Requested: Resolved that the Town Board hereby adopts the local law "Amendment of the Cost for Renewing Building Permits". Page 40 of 63 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrob son@townofmamaroneckNY. org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Amendment of the Cost for Renewing Building Permits Date: September 29, 2022 Action Requested: Attached is the draft local law entitled "Amendment of the Cost for Renewed Building Permits". An issue occurred with the notification of the public hearing, so we are requesting that the Town Board defer the public hearing to the October 19, 2022 Town Board Meeting. Resolved, that the Town Board hereby sets the date for a Public Hearing on the "Amendment of the Cost for Renewed Building Permits Law", for Wednesday, October 19, 2022. Attachment/s: 16 Sep 2022 - Amendment of the Cost for Renewed Building Permits - Pdf 2022-9-16-amendment of permit renewal fees Page 41 of 63 Town of Mamaroneck Building Department, Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 rpolcari@townofmamaroneckNY.org Date: September 16, 2022 To: Meredith Robson, Town Administrator From: Richard Polcari, Building Inspector Subject: Amendment of the Cost for Renewed Building Permits General: A review of the Building Departments current fees was conducted. The Inspectors spend a great deal of time reviewing plans and working with applicants to bring an application to a pen -nit. To compensate for this, I am requesting that we collect the permit fee up front allowing for a 50% refund if the application or permit is canceled prior to any work being perforned. Many times, work is performed without the benefit of a building permit or proper inspections. In these cases, we require legalization of the work performed. Currently we charge double the permit fee. This is low compared to surrounding Towns. To simplify the fee schedule, I would like to standardize the fees where I can. The permit renewal process has proved to be a burden on residents a simple percentage or set amount (whichever is less) would be a better solution then what currently exists. Finally, at this time we do not have a permit fee for electrical permits and it would be beneficial to keep track of service upgrades, electric charging stations, installation of lighting, etc Page 42 of 63 Local Law No. - 2022 This local law shall be known as the "Amendment of the Cost for Renewed Building Permits" Law BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1— Purpose: The purpose of this law is to update the fee for renewing a building permit. Section 2 — Amendment of a current section of the Mamaroneck Code: Section A250-1 of the Code of the Town of Mamaroneck hereby is amended by deleting the following language therefrom: "Permit renewals: 1/12 of the original building permit fee multiplied by the number of months to be extended, but in no case to be less than $500" and substituting for it the following language: "The fee for renewing a building permit for residential construction, which will last for a six (6) month period, shall equal 50% of the original building permit fee or $1,000, whichever is less. The fee for renewing a building permit for construction, other than residential construction, which will last for a six (6) month period, shall equal 50% of the original building permit fee or $1,500, whichever is less." Section 3 — Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 4 — Effective Date: This Local Law shall become effective upon filing with the Secretary of State. September 16, 2022 Page 43 of 63 PUBLIC HEARING NOTICE LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, a Public Hearing will be held on Wednesday, October 19, 2022 at 8:00 PM or as soon thereafter as is possible, to consider the "Local Law Authorizing a Property Tax Levy in Excess of the Limit Established in General Municipal Law §3-c" Law, at the Town Center, 740 W. Boston Post Road, Mamaroneck, New York. Purpose: It is the intent of this local law to allow the Town of Mamaroneck to adopt a budget for the fiscal year commencing January 1, 2023 that requires a real property tax levy in excess of the "tax levy limit" as defined by General Municipal Law § 3-c. You may also view the meeting on local municipal access television (Cablevision 75, 76, 77 or Verizon 34, 35, 36) or on LMC Media's website, https://Imcmedia.org/. The full text of this document can be viewed on the Town's website, https://www.townofmamaroneckny.org/calendar.aspx, or by calling the Town Clerk's Office at 914-381-7870, for a mailed copy. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Published: October 10, 2022 Page 44 of 63 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrob son@townofmamaroneckNY. org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Local Law Entitled 'Property Tax Levy in Excess of the Limit Established in General Municipal Law" Date: October 13, 2022 Attached is all of the information previously provided regarding the local law entitled 'Property Tax Levy in Excess of the Limit Established in General Municipal Law". Should the Town Board wish to adopt such law, the following action is requested: Action Requested: Resolved that the Town Board hereby adopts the local law entitled "Property Tax Levy in Excess of the Limit Established in General Municipal Law". Page 45 of 63 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR To: Supervisor and Town Board TEL: (914) 381-7810 FAX: (914) 381-7809 mrob son@townofmamaroneckNY. org From: Meredith S. Robson, Town Administrator Re: Property Tax Levy in Excess of the Limit Established in General Municipal Law Date: September 27, 2022 Action Requested: In the agenda packet you will find the local law to authorize a property tax levy in excess of the limit established in General Municipal Law 3-c. As I said last year, it is my understanding that you are very familiar with this document and I have always asked prior governing bodies to adopt this each year. The Tentative Budget that we will be discussing for next year may require the Town to exceed the tax cap, but even if the Board makes changes to that budget to reduce it below the tax cap, I believe it is worthwhile to have the local law in place. This does not bind you in any way in regards to your final decision on the budget. Please let me know if you have any questions. Resolved, that the Mamaroneck Town Board hereby sets the date for a Public Hearing on "Authorizing a Property Tax Levy in Excess of the Limit Established in General Municipal Law" for October 19, 2022. Attachment/s: Property Tax Levy in Excess of the Limit Established in General Municipal Law Page 46 of 63 Local Law No. of the year 2022 Town of Mamaroneck, County of Westchester A local law authorizing a property tax levy in excess of the limit established in General Municipal Law §3-c Section 1. Legislative Intent It is the intent of this local law to allow the Town of Mamaroneck to adopt a budget for the fiscal year commencing January 1, 2023 that requires a real property tax levy in excess of the "tax levy limit" as defined by General Municipal Law § 3-c. Section 2. Authority This local law is adopted pursuant to subdivision 5 of General Municipal Law §3-c, which expressly authorizes a local government's governing body to override the property tax cap for the coming fiscal year by the adoption of a local law approved by a vote of sixty percent (60%) of said governing body. Section 3. Tax Levy Limit Override The Town Board of the Town of Mamaroneck, County of Westchester, is hereby authorized to adopt a budget for the fiscal year commencing January 1, 2023 that requires a real property tax levy in excess of the amount otherwise prescribed in General Municipal Law §3-c. Section 4. Severability If a court determines that any clause, sentence, paragraph, subdivision, or part of this local law or the application thereof to any person, firm or corporation, or circumstance is invalid or unconstitutional, the court's order or judgment shall not affect, impair, or invalidate the remainder of this local law, but shall be confined in its operation to the clause, sentence, paragraph, subdivision, or part of this local law or in its application to the person, individual, firm or corporation or circumstance, directly involved in the controversy in which such judgment or order shall be rendered. Section 5. Effective date This local law shall take effect immediately upon filing with the Secretary of State. Page 47 of 63 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrob son@townofmamaroneckNY. org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Fire Claims Date: October 13, 2022 Action Requested: Resolved that the Board of Fire Commissioners hereby approves the attached list of fire claims. Page 48 of 63 Town of Mamaroneck Fire Department, Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM Date: October 13, 2022 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: Fire Claims General: Attached is the list of Fire Claims for approval. Attachment/s: Fire Claims Oct 19 2022 TEL: (914) 381-7810 FAX: (914) 381-7809 tyogman@townofmamaroneckNY.org Page 49 of 63 Town of Mamaroneck From: Tracy Yogman - Town Comptroller Re: Fire Claims Date: October 19, 2022 The following Town of Mamaroneck Fire Department claims have been certified by Chief Shaun Hughes and submitted to the Comptroller's Office for payment: VENDOR DESCRIPTION Amount AAA Emergency Supply Co., Inc Fire extinguisher inspection $ 10.00 Champion Elevator Maintenance for month of October 2022 192.50 Fire -End & Croker Corp. Lion QR14 - 14" leather structural boot, led vehicle mount, ex Capt. Badge set 855.65 Grainger Facial tissue swiffer wet cloths 111.44 Goosetown Communications Knob and knob frequency 11.71 SG Fire Protection Kitchen hood cleaning 475.00 Schufire dba: Waterway Long Island Annual NFPA 1932 portable ladder testing and reports 1 915.00 Town of Mam'k Fire Dept. Bailout training and physicals 10 1 10 2 2022 637.02 UniFirst CorpCleaning supplies - 9/30 10/7/2022 392.91 United Overhead Door Corp. Repaired OH door and motor 400.00 Verizon TMFD 300M Fios Redundant Circuit 9/25/22 289.99 WJWW 205 Weaver St charges 8/25-9/28/22 192.98 WJWW 6" metered fire service 8/26-9/25/22 37.00 Total $ 5,521.20 Page 50 of 63 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrob son@townofmamaroneckNY. org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Richard Polcari, Building Inspector Re: Set Public Hearing - Contraction of the Mailing area for Notification in Land Use Applications Law Date: October 13, 2022 Enclosed please find memos from Richard Polcari and Bill Maker regarding the "Contraction of the Mailing Area for Notification in Land Use Applications Law", memos from both the Planning Board and Zoning Board with comments regarding the draft local law, and the draft local law. We are requesting the following action by the Town Board: Action Requested: Resolved that the Town Board hereby sets a public hearing for "Contraction of the Mailing Area for Notification in Land Use Applications Law" for the November 2, 2022 Town Board meeting. Attachment/s: Rich Polcari and Bill Maker's Memos - Contraction of the Mailing Area for Notification in Land Use Applications (1) Planning Board Comments on Contraction of the Mailing Area for Notification in Land Use Applications Zoning Board Comments on Contraction of the Mailing Area for Notification in Land Use Applications Contraction of the Mailing Area for Notification in Land Use Applications Page 51 of 63 Town of Mamaroneck Building Department, Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 rpolcari@townofmamaroneckNY.org Date: September 9, 2022 To: Town Board and Supervisor From: Richard Polcari, Building Inspector CC: Meredith S. Robson, Town Administrator CC: William Maker Jr., Town Attorney Subject: Contraction of the Mailing Area for Notification in Land Use Applications General: At the Zoning Board meeting on May 25, 2022, the board discussed the mailing area that is required by the Code of the Town of Mamaroneck for R-15, R-20, R-30 or R-50 Zoning Districts. The current requirement is 1500 liner feet from the subject property. This can cause some properties in town to have to mail notices to 300 or more properties. There are no towns or villages in the area that have a requirement of more then a 500 foot radius. -Village of Mamaroneck — 400' -Village of Larchmont — 500' for a use variance 250' for an area variance -City of Rye — 300' -Village of Rye Brook — 250' -Village of Scarsdale — 200' The current mailing area for any other district in the town is 300'. The Zoning Board would like to see the 1500' requirement reduced to 300'. Page 52 of 63 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ATTORNEY To: From: CC: Re: Date: Action Requested: TEL: (914) 381-7815 FAX: (914) 381-7809 wmakerjr@townofmamaroneckNY.org Supervisor and Town Board William Maker Jr., Town Attorney Meredith S. Robson, Town Administrator Richard Polcari, Building Inspector Contraction of the Mailing Area for Notification in Land Use Applications September 9, 2022 I attach a proposed local law that if adopted, will make the range for mailing notice of land use applications a uniform 300 feet. This proposal was triggered by a discussion at a Board of Appeals meeting when that Board realized that under certain circumstances, the current range for mailing notice of 1,500 feet in the R-15, the R-20, the R-30 and the R-50 districts can result in over 300 mailings. The Building Inspector researched the notification distances in nearby communities and prepared the attached memorandum of his findings. His research revealed that the range for mailings varied from 200 feet to 500 feet for use variances in Larchmont. He and the Board of Appeals would like to see the notification by mail range become a uniform 300 feet. That is the distance for notification by mail in all the other zoning districts. Although not required, since the Board of Appeals and the Building Inspector have expressed an opinion on this topic, may I suggest that if this Board is inclined to modify the mailing requirement, it forward the proposed local law to the Planning Board with a request that it opine. Page 53 of 63 October 13, 2022 To: Supervisor Jaine Elkind Eney and Members of the Mamaroneck Town Board This to advise you that, at last evening's meeting of the Town of Mamaroneck Planning Board, the members of the Planning Board discussed the proposed new Town law repealing and replacing Section 144-2 of the Code of the Town of Mamaroneck and reducing the radius to which notification of all land use applications are to be mailed to 300 linear feet from each of the lot lines and corners of the subject property, and that the members of the Planning Board unanimously determined that they have no objection to the adoption of that law. We appreciate that you consulted us as to this proposed change. Sincerely yours, Ra' ph M. Engel Chair, Town of Mamaroneck Planning Board cc. Lisa Hoffman, Counsel to the Planning Board Page 54 of 63 Arthur Ja'\ Wexler/Architect 5 North Avenue•Larchmont, NY 10538•tel 914-834-8828 October 12, 2022 Town Supervisor Janie Elkin Enery and members of the Town Board 740 West Boston Post Road Mamaroneck, NY Re: Proposed change to the Notification Law I Arthur Wexler, as a member of the Zoning Board of Appeals and as a practicing Architect in our community am in favor of reducing the radius for notification in the R15, R20 and the R30 zones from the present 1,500 ft radius to 300' radius. A majority of the ZBA and myself believe that the 300' radius from the corners of the property is sufficient to notify the neighbors of any pending cases at the Planning Board or the Zoning Board. Keep in mind that the notification law also requires the applicant to also has to post a sign on their property notifying the community that something is proposed on the site. Thank you, Arthur Wexle /Architect Page 55 of 63 Local Law No. - 2022 This local law shall be known as the "Contraction of the Mailing Area for Notification in Land Use Applications" Law BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1- Purpose: In 2013, the Town Board passed Local Law No. 7 of 2013. That law divided the range for notification of land use applications into two components: a 300-foot range for properties in zoning districts other than the R-15, the R-20, the R-30 and the R-50 districts and a 1,500-foot range in the R-15, the R-20, the R-30 and the R-50 districts. This latter range has resulted in applicants, at times, having to mail notices to 300 or more properties. This number of notices is excessive. This law snakes 330 feet the range of notification for all land use applications. Section 2 - Amendment of a current section of the Mamaroneck Code: Section 144-2 of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: MAILING AREA 300 linear feet from each of the lot lines and corners of the subject property. Section 3 - Severabilitv: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 4 - Effective Date: This Local Law shall become effective upon filing with the Secretary of State. September 9, 2022 Page 56 of 63 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrob son@townofmamaroneckNY. org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Authorization - Housing Authority Agreement for Administrative, Technical, and Clerical Services Date: October 7, 2022 Attached is the proposed agreement between the Town of Mamaroneck and the Mamaroneck Housing Authority for administrative, technical, and clerical support. The Housing Authority approved the agreement at their meeting on Monday, October 3, 2022 pending the Town's approval. We are requesting the following action by the Board: Action Requested: Resolved that the Town Board hereby approves the agreement with the Mamaroneck Housing Authority for administrative, technical, and clerical services and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Attachment/s: Housing Authority Administrative Technical Clerical Support Page 57 of 63 Letter of Agreement Administrative/Technical/Clerical Support Town of Mamaroneck Housing Authority Ms. Meredith Robson Town Administrator Town of Mamaroneck 740 West Boston Post Road Mamaroneck, New York 10543 Dear Ms. Robson: The Town of Mamaroneck Housing Authority (Authority)would like to enter into an agreement with the Town of Mamaroneck (Town) to provide limited administrative and clerical support for the Authority's operations. The Authority does not have permanent office space for filing and other administrative functions. Also, the Authority does not have employees on staff to provide administrative support. As a public agency, the Authority must maintain files of certain legal documents and must maintain minutes of the meetings of the Authority's Board and the Board's actions. The administrative/clerical support would be limited to the following: I. Staff support to attend meetings of the authority in order to take and subsequently transcribe minutes of Authority Board meetings. Minutes would need to be maintained in a paper or electronic filing system accessible to the Authority. II. Preparation and distribution of Authority meeting agenda package including the posting of the agenda on the Town website III. Prepare and maintain a paper or electronic filing system for legal documents, memorandum, contracts, correspondence and other documents of the Authority. The filing system would be established based upon individual subjects as determined by the Authority. IV. As directed by the Authority, the preparation and posting of legal notices where required of the Authority for its operations. The notices would include but not be limited to procurement bid notices, notices of actions of the Authority including all meetings of the Authority. The Authority would be responsible for providing the 1IPage Page 58 of 63 required text of all notices. There would be no further bid related services required of the Town. V. When necessary, and as available, provide meeting space in a Town facility for meetings of the Authority Board, tenant meetings and other meetings necessary to conduct Authority business. The Authority Board generally meets once per month, and tenants meetings are held generally twice per year. Where necessary, the Town would provide technical support where necessary for remote meetings in zoom format. Services required of the Town shall include those described in this agreement. Any other clerical, technical or miscellaneous services that may be needed by the authority shall be subject to review and approval by the Town Administrator. The per meeting cost for a staff person at Authority Board meetings, would be equal to the amount specified in the Town's collective bargaining agreement with the CSEA for Board secretaries. For all regular services described herein the Authority shall pay a monthly stipend of $200. Additional services requiring separate approval by the Town Administrator shall be paid at a mutually agreed upon price. Payments will be made by the end of each month. This agreement shall expire on December 31, 2024 and may be renewed for subsequent two-year periods by the Town and Authority. This shall serve as the complete agreement for administrative services to be provided by the Town to the Authority. Dolores A. Battalia Meredith S. Robson Town of Mamaroneck Housing Town Administrator Authority Chair 2 1 P a g e Page 59 of 63 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrob son@townofmamaroneckNY. org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Presentation of 2023 Tentative Budget Date: October 13, 2022 The presentation of the 2023 Tentative Budget will be made to the Town Board at the October 19, 2022 Town Board Meeting. Page 60 of 63 July 20, 2022 MINUTES OF THE SPECIAL MEETING OF THE MAMARONECK TOWN BOARD HELD JULY 20, 2022, BEGINNING AT 5:30 PM IN CONFERENCE ROOM C OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK PRESENT: Supervisor Jaine Elkind Eney Councilwoman Abby Katz Councilwoman Sabrina Fiddelman Councilman Jeffery L. King Councilwoman Robin Nichinsky ALSO PRESENT: Allison May, Town Clerk Meredith S. Robson, Town Administrator Connie Green O'Donnell, Deputy Town Administrator William Maker, Jr., Town Attorney Lindsey Luft Assistant to the Town Administrator CALL TO ORDER — WORK SESSION The Work Session of the Town Board was called to order by Supervisor Elkind Eney, then on motion of Councilwoman Katz, seconded by Councilman King, the Work Session was unanimously opened at 5:45 p.m. AFFAIRS OF THE TOWN 1. Discussion of Tree Law --The Town Board began the process of developing a new Tree Law by reviewing the old Tree Law line by line. 207-4 Criteria for Removal of Trees — The Board agreed in principal that the removal of all trees over a predetermined size should require a permit. The current law only requires permits for lots over 20,000 square feet. While the Board does not want clear cutting, they want to ensure that the rules and regulations for the removal of trees are enforceable and easily understood. The Board agreed that any homeowner can cut down a tree on their property, but every homeowner will need to get a permit and will be required to plant additional trees for any removal. The Board also agreed that the baseline at a minimum is a tree for a tree. The Town Board noted that the Town will need to maintain an inventory and data on trees, including recording what trees come down and what is planted, and that the permits will be the tracking mechanism. A. Immediate Removal if Hazardous —The Board agreed the homeowner would still need to go to the Environmental Planner to document the need for the removal of a hazardous tree via a permit. While the Board agreed that any homeowner should pay for a permit and the replanting of trees with or without a 'hardship', they did not define or agree on what constitutes a 'hardship'. B. Determination -- The Town Board agreed that the decisions made by the Environmental Planner should not be final and without possible appeal, agreeing in principle that the Planning Board should 1 Page 61 of 63 July 20, 2022 be the body to which a homeowner can apply for reconsideration. With regards to the phrase 'on property 'occupied' or to be occupied, within a distance of 10 feet around the parameter of property', the Board asked if this is needed only for new construction? The Town Supervisor will consult with Environmental Planner Aitchison for clarification. Further clarification is also needed to determine if this is to prevent clearing for a lawn, or to avoid cutting down specimen trees or old growth. C. The Board agreed the clause 'If the tree substantially interferes with the use of the property' was clear and no changes were made in this section. D. The Board also agreed this section was clear, unless site plan approval is required by the Planning Board. E. The Town Board agreed this section makes sense. 207-5 Tree Removal Permit Procedure; Bond -- The Board discussed possibly requiring photos or a sketch of the property be submitted with tree removal permit application. They also agreed to additional requirements for larger lots. The Board discussed two possible paths, some of which would go to the Environmental Planner and some to Planning Board. The Board agreed an inspection would only be required on removals involving many trees. They agreed to require a performance bond and that replanting be done on the owner's property wherever practical, with the determination of practicality falling to either the Environmental Planner or the Planning Board. 207-6 Tree Removal; Restoration - The Board wondered if stump removal must be a requirement, or if under certain circumstances it could be avoided. Supervisor Eney agreed to speak with the Environmental Planner to learn more about this requirement, as well as to also discuss a planting calendar and suggested timing to review the survival of plantings. 207-7 Penalties for Offenses -- The Town Board agreed fees for offenses should be escalating. The Town Board also agreed each violation will be considered a new offense. The Board noted removing a mature or specimen tree without a permit would be subject to a much greater fine. The Board intends to address recurring permits, so that if a resident receives a permit to remove a number of trees in one year, that resident would then be prevented from further removals for a predetermined period of time. The Board also mentioned the need to try to prevent the disturbance of the critical root zone of Trees, perhaps through the Sediment and Erosion Control Law. It was suggested that a concurrent review be completed of the Sediment and Erosion Control Law, to align it with the revised Tree Law and avoid any potential conflicts. 2. The Town Board briefly discussed a meeting several Town Board members had with the Larchmont Mamaroneck Joint Sanitation Commission. 3. Recommendation of Contract Authorization TA-22-07A — Resurfacing of Various Roads The Town Board discussed a memorandum from Rob Wasp, Town Engineer, recommending the bid provided by Laura Li Industries. The Town Board decided to review the bid documents further, prior to approving the contract authorization. ADJOURNMENT On motion of Councilwoman Fiddelman, seconded by Councilman King the meeting was unanimously adjourned. 2 Page 62 of 63 July 20, 2022 Submitted by Allison May, Town Clerk Page 63 of 63