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HomeMy WebLinkAbout2022_08_17 Town Board Meeting PacketTown of Mamaroneck Town Board Agenda Wednesday, August 17, 2022 Page 5:00 PM The Town Board Work Session The Work Session will convene in Senior Center at 1288 W. Boston Post Road, Mamaroneck. 1. Discussion - 5G 4 - 25 2022-8-05-LL REVD after 7 13 and memos 2. Discussion - Filming 26 - 41 Discussion - Filmmaking 3. Review - Standard Work Day Reporting and Reporting Resolution - Jaine 42 - 43 Elkind Eney (Revised) 2022-08-17 NYS Retirement Reporting Town Supervisor SKM C654e22081509230 4. Review - BID TA-22-12 - Waterproofing and Rehabilitation of Myrtle Boulevard 44 - 47 Parking Deck Review - Bid TA-22-12 - Waterproofing and Rehabilitation of Myrtle Boulevard Parking Deck - Pdf 5. Discussion - Q2 2022 Capital Budget Report 48 - 58 22 Jul 2022 - Q2 2022 Capital Budget Report - Pdf 6. Discussion - Q2 2022 Operating Budget Report 59 - 63 22 Jul 2022 - Q2 2022 Operating Budget Report - Pdf 7. Discussion - Classification and Compensation Study 64 - 75 08 Aug 2022 - - Pdf 8. Discussion - Pool Improvement Project - SAM Grant 76 - 82 17 Aug 2022 - SAM Grant -Pool Improvement Project Approval - Pdf 9. Authorization - Pool Complex Design- SEQRA Determination 83 - 84 11 Aug 2022 - Hommocks Pool Complex Design- SEQRA Determination - Pdf 10. Temporary Suspension of Parking Laws for Lot B Renovations 85 - 86 - Temporary Suspension of Parking Laws for Lot B Renovations - Pdf 11. Updates 12. Request for Executive Session 13. Readoption of the 2022 Water Project Bond Resolution 87 - 93 12 Aug 2022 - Readoption of the 2022 Water Project Bond Resolution - Pdf Page 1 of 161 14. Proposed 2022 Water Rate I ncrease 94 - 96 22 Jul 2022 - Proposed 2022 Water Rate Increase - Pdf 15. WJWW IMA for WIIA/IMG Drinking Water Project Grant Application 97 - 101 WJWW IMA - Water Filtration Plant IMA FILTRATION PLANT GRANT APPLICATION AND FUNDING (01255455xAE139) 8:00 PM Town Board Regular Meeting The Town Board meeting will convene in the Senior Center. The Public is able to view the meeting on cable access television (Optimum 76/ Fios 35) or on LMCMedia.orq Supervisor's Report Public Hearing Resident Comments Presentation - WJWW - Water Rates Staff Comments/ Presentations Board of Fire Commissioners 1. Fire Claims 102 10 Auq 2022 - Fire Claims - Pdf Affairs of the Town of Mamaroneck 1. Salary Authorization - Office Assistant in the Comptroller's Office 103 - 105 to receive the report and ... 11 Aug 2022 - Authorization to Appoint an Office Assistant in the Comptroller's r)ffira _ Prlf 2. Authorization - Standard Work Day Reporting and Reporting Resolution - Jaine 106 - 107 Elkind Eney (Revised) 2022-08-17 NYS Retirement Reportinq Town Supervisor SKM C654e22081509230 3. Review - BID TA-22-12 - Waterproofing and Rehabilitation of Myrtle Boulevard 108 - 111 Parking Deck Review - Bid TA-22-12 - Waterproofing and Rehabilitation of Myrtle Boulevard Parking Deck - Pdf 4. Authorization - Q2 2022 Capital Budget Amendments 112 - 115 22 Jul 2022 - Q2 2022 Capital Budget Amendments - Pdf 5. Authorization - Q2 2022 Operating Budget Amendments 116 - 118 22 Jul 2022 - Q2 2022 Operating Budget Amendments - Pdf 6. Set - 2022 Water Rate Increase 119 - 121 22 Jul 2022 - Proposed 2022 Water Rate Increase - Pdf 7. Authorization - Classification and Compensation Study 122 - 133 08 Aug 2022 - - Pdf 8. Authorization - Pool Improvement Project - SAM Grant 134 - 140 17 Aug 2022 - SAM Grant -Pool Improvement Project Approval - Pdf Page 2 of 161 9. Authorization - Pool Complex Design- SEQRA Determination 141 - 142 11 Aug 2022 - Hommocks Pool Complex Design- SEQRA Determination - Pdf 10. 2022/23 School Tax Warrant 143 - 146 10 Aug 2022 - 2022 23 School Tax Warrant - Pdf 11. Readoption of the 2022 Water Project Bond Resolution 147 - 153 12 Aug 2022 - Readoption of the 2022 Water Project Bond Resolution - Pdf 12. WJWW IMA for WIIA/IMG Drinking Water Project Grant Application 154 - 158 WJWW IMA - Water Filtration Plant IMA FILTRATION PLANT GRANT APPLICATION AND FUNDING (01255455xAE139) 13. Temporary Suspension of Parking Laws for Lot B Renovations 159 - 160 - Temporary Suspension of Parking Laws for Lot B Renovations - Pdf Reports of Minutes 1. Report of Minutes from the August 1, 2022 Special Town Board Meeting 161 TB Minutes 08.01.2022 Reports of the Council Town Clerk's Report Town Attorney's Report Next Regularly Scheduled Meeting - September 7, 2022 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator's office at 381-7810. Page 3 of 161 Town of Mamaroneck County of Westchester r 740 West Boston Post Road, Mamaroneck, NY 10543-3353 COUNSEL TEL: 914/ 381-7815 FAX: 914/ 381-7809 WNfakerJr`ttTowiiofhlamaroneckNY.org MEMORANDUM To: Members of the Town Board cc: Meredith S. Robson, Town Administrator Allison May, Town Clerk From: William Maker, Jr., Attorney for the Town Subject: Wireless communications ("5G") Date: August 5, 2022 I attach a redline of the local law as it was revised after the July 1311, meeting and Hank Menkes' explanation of paragraph 4 in the definition of Base Station with his recommendation that it be retained. If the Town Board considers this proposed law worthy of public discussion, it may set a public hearing and after the hearing is closed, decide whether to enact it. L I 0 r ! 11 PIN 0% Printed on Recycled Paper Page 4 of 161 Local Law No. - 2022 This local law shall be known as the "Update in the Regulation of Wireless Telecommunications Facilities" Law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1— Purpose: This law is being enacted because advances in technology require the Town to update its law regarding wireless telecommunications facilities. Section 2 — Replacement of a current section of the Mamaroneck Code: Section 240-19.1 of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: § 240-19.1. Wireless telecommunications facilities. A. Purpose. The purpose of this section is to establish regulations for the location and design of wireless telecommunications facilities that recognize the need to balance the technical requirements of the wireless telecommunications industry with the Town's desire to minimize the visual and other adverse effects of such facilities. This section expresses a preference for locations on Town property, acknowledging the ability of the Town to exert greater controls arising from ownership rights and a preference for the collocation of new wireless telecommunications facilities on existing or approved wireless telecommunications support structures that are located in nonresidential areas. Such regulations are intended to: (1) Ensure that the placement, construction or modification of wireless telecommunications facilities and related equipment are consistent with the Town's land use and zoning code regulations to the extent permitted by law, (2) Minimize the negative and adverse visual, acoustic and aesthetic impacts of wireless telecommunications facilities to the maximum extent practicable, through creative design, siting, landscaping, screening and innovative camouflaging techniques, (3) Assure a comprehensive review of environmental impacts of such facilities, (4) Protect the health, safety and welfare of the residents of the Town and persons working in or visiting the Town from potential adverse impacts of wireless telecommunications facilities, to the extent permitted by law, Paae 5 of 161 (5) Allow for shared use (collocation) of wireless telecommunications facilities when such use is the more aesthetically sensitive alternative, (6) Establish fair and efficient processes for review and approval of development applications, (7) Preserve the visual character of established communities and the natural beauty of the landscape, (8) Protect property values, (9) Minimize the impact of wireless telecommunications facilities on residential properties, (10) Encourage the siting of wireless telecommunications facilities on properties and areas, which are not zoned exclusively for residential purposes, and (11) Minimize the number of structures placed near to each other in the rights -of -way. B. Definitions. ASSOCIATED EQUIPMENT — Any equipment serving or being used in conjunction with wireless telecommunications facilities including, but not limited to, utility or transmission equipment, power supplies, generators, batteries, cables, equipment buildings, cabinets and storage sheds, shelters, buildings and similar structures, and, when co -located on a structure, which is mounted or installed prior to, at the same or at a subsequent time as an antenna. ANTENNA — An apparatus designed for the purpose of emitting or receiving radio frequency (RF) radiation, to be operated or operating from a fixed location, for the provision of personal wireless service (whether on its own or with other types of services). For purposes of this definition, the term "antenna" does not include a mobile station or device authorized under Part 15 of Title 47 of the United States Code. BASE STATION — A structure or equipment at a fixed location that enables FCC licensed or authorized wireless telecommunications between user equipment and a telecommunications network. (1) The term includes, but is not limited to, equipment associated with wireless telecommunications facilities such as but not limited to private, broadcast and public safety services, as well as unlicensed wireless services and fixed wireless services such as microwave backhaul. (2) The term includes, but is not limited to, radio transceivers, antennas, coaxial or fiber-optic cable, regular and backup power supplies and comparable equipment, regardless of technological configuration (including DAS and small or macro cell equipment). (3) The term includes, but is not limited to any structure that supports or houses equipment described in paragraphs (1) and (2) above that has been reviewed and approved under Paae 6 of 161 the applicable zoning code or siting process, even if the structure was not built for the sole or primary purpose of providing such support. (4) The term does not include any structure that, at the time the relevant application, is filed with the Town under this section, does not support or house equipment described in paragraphs (1) and (2) of this definition. BUILDING INSPECTOR --- The Town 's Building Inspector or its Director of Building Code Enforcement and Land Use Administration COLLOCATION— The mounting or installation of an antenna on an existing tower, building or structure for the purpose of transmitting and/or receiving radio frequency signals for telecommunications purposes, whether or not there is an existing antenna on the structure. DISTRIBUTED ANTENNA SYSTEM (DAS) — A network of spatially separated antenna sites connected to a common source that provides wireless telecommunications service within a geographic area or structure. EAF — The Environmental Assessment Form promulgated by the New York State Department of Environmental Conservation. FAA — The Federal Aviation Administration, or its duly designated and authorized successor agency. FCC — The Federal Communications Commission, or its duly designated and authorized successor agency. HEIGHT — When referring to a structure, the distance measured from the pre-existing grade to the highest point on the structure, including the antenna(s) and any other appurtenances. MACRO WIRELESS TELECOMMUNICATIONS FACILITY — Any wireless telecommunications facility that enables authorized wireless telecommunications between user equipment and a telecommunications network that is not a Small Wireless Telecommunications Facility. MODIFICATION — The improvement, upgrade or expansion of existing wireless telecommunications facilities or the improvement, upgrade or expansion of the wireless telecommunications facilities located within an existing equipment compound if the improvement, upgrade, expansion or replacement does not substantially change the physical dimensions of the wireless telecommunications facilities. MONOPOLE — A wireless telecommunications support structure which consists of a single pole, designed and erected on the ground or on top of a structure to support one or more wireless telecommunications antennas and associated equipment. NIER — Nonionizing electromagnetic radiation. A series of energy waves composed of oscillating electric and magnetic fields traveling at the speed of light which includes the Paae 7 of 161 spectrum of ultraviolet (UV), visible light, infrared (IR), microwave (MW), radio frequency (RF), and extremely low frequencies (ELF). PERMIT — A Wireless Facility Permit. PLANNING BOARD — The Town of Mamaroneck Planning Board. PUBLIC RIGHT-OF-WAY ("ROW") — Any land over which the public possesses the right to travel. The term "road" includes state, county and Town highways, roads, streets, squares, places, courts, boulevards, parkways, sidewalks and other ways, however, designated, over which the public has access. RELIABLE SERVICE — The transmission and reception of communications voice and/or data by a wireless telecommunications facility that meets or exceeds a wireless service provider's reasonable and generally accepted industry quality metrics, including but not limited to, received signal strength or signal quality measurements or calibrated predictions of such data throughput, call or session performance objectives including, but not limited to, key performance indicators such as lost calls, system blocking or lack of capacity. REPLACEMENT — The replacement of existing wireless telecommunications antenna on any existing support structure or on existing associated equipment for maintenance, repair or technological advancement with equipment composed of the same wind loading and structural loading which does not substantially increase the physical dimensions of any existing support structure. SMALL WIRELESS TELECOMMUNICATIONS FACILITY — A small wireless telecommunications facility including, but not limited to, DAS, microcells, picocells, and femtocells or any name employed to identify a compact, low power base station and its associated equipment that function like cells in a mobile wireless network, typically covering targeted indoor or localized outdoor areas ranging in size from homes and offices to stadiums, shopping malls, hospitals, and metropolitan outdoor spaces that meets each of the following conditions: (1) The structure on which antenna facilities are mounted: (a) is fifty (50) feet or less in height, or (b) is no more than ten percent (10%) taller than other adjacent structures, or (b) is not extended to a height of more than ten percent (10%) above its preexisting height as a result of the collocation of new antenna facilities; (2) Each antenna (excluding associated antenna equipment) is no more than six (6) cubic feet in volume; (3) In the aggregate, the volume of all antenna equipment associated with the facility (excluding antennas and back-up power and related back-up power equipment) does not exceed twenty-eight (28) cubic feet; Pa6e 8 of 161 (4) The facility does not require antenna structure registration under 47 CFR Part 17; and (5) The facility does not result in human exposure to radio -frequency radiation in excess of the applicable safety standards specified in Parts 1 and 2 of the FCC's Rules and Regulations [47 C.F.R. 1.1307(b), 1.1310, 2.1091, 2.1093] or any FCC rule or regulation that replaces these regulations or add additional safety standards. SMALL WIRELESS PERMIT --- The permit issued by the Planning Board approving a small wireless telecommunications facility. STEALTH TECHNOLOGY — Camouflaging methods applied to wireless telecommunications facilities, which render them more visually appealing or which serve to blend the proposed facility into the existing structure or visual backdrop, in such a manner as to render it minimally visible to the casual observer. Such methods include, but are not limited to, architecturally screened roof -mounted facilities, building -mounted antennas painted to match the existing structure, and facilities constructed to resemble trees, shrubs, light poles and the like. STRAND — A cable or wire run between two utility poles, or between a utility pole and a structure, or between two structures. STRUCTURE — A pole, base station supporting hardware, commercial billboard, street furniture or other building, whether or not it has an existing antenna facility, that is used or to be used for the provision of personal wireless service (whether on its own or commingled with other types of services). STRUCTURALLY MOUNTED — The attachment of antennas to an existing building or structure other than a monopole or tower having a location on the ground and comprising a part of a wireless telecommunications facility. For purposes of this chapter, the term "structurally mounted" shall include, in addition to the antennas, all other components of the wireless telecommunications facility. SUBSTANTIAL CHANGE — A modification substantially changes the physical dimensions if it meets any of the following criteria: (1) The mounting of the proposed antenna on the wireless structure would increase the existing height of the tower by more than 10%, or by the height of one additional antenna array with separation from the nearest existing antenna not to exceed twenty feet, whichever is greater; (2) The mounting of the proposed antenna or small wireless telecommunications facility would involve the installation of more than four (4) equipment cabinets or more than one (1) new equipment shelter; (3) The mounting of the proposed antenna or small wireless telecommunications facility would involve adding an appurtenance to the body of an existing wireless telecommunications support structure that would protrude from the edge of the original support structure: Pa6e 9 of 161 (i) more than twenty feet in the case of a macro wireless telecommunications facility, (ii) more than three feet in the case of a small wireless telecommunications facility, and (iii) in all cases more than the original width of the support structure at the level of the appurtenance It will not be considered a "substantial change" if the mounting of the proposed antenna or small wireless telecommunications facility exceeds the limits herein ifs it is necessary or appropriate to do so in order to shelter the antenna from inclement weather or to provide stealth shielding for the antenna or small wireless telecommunications facility; (4) The mounting of the proposed antenna would involve excavation outside the current existing structure site, defined as the current boundaries of the leased or owned property surrounding the existing structure and any access or utility easements currently related to the site; (5) The modification defeats concealment and/or stealth elements of the support structure; (6) The modification does not comply with prior conditions of the approval for the existing structure and/or site; provided, however, that this limitation does not apply to any modification that is noncompliant only in a manner that would not exceed the thresholds identified above; or (7) The modification does not increase the square footage of the existing equipment compound to an area greater than two thousand five hundred (2,500) square feet. TOWER — Any structure built for the sole or primary purpose of supporting FCC licensed or authorized antennas, including the on -site fencing, equipment, switches, wiring, cabling, power sources, shelters, or cabinets associated with that tower but not installed as part of an antenna as defined herein. TRANSMISSION OR WIRELESS TELECOMMUNICATIONS EQUIPMENT — Equipment that facilitates transmission and reception for any FCC licensed or authorized wireless telecommunications service, including, but not limited to, radio transceivers, antennas, coaxial or fiber-optic cable and regular and back-up power supply. The term includes equipment associated with wireless telecommunications services, including, but not limited to, private, broadcast and public safety services, as well as unlicensed wireless services and fixed wireless services, such as microwave backhaul. UTILITY POLE — A pole or similar structure that is used in whole or in part for the purpose of carrying electric distribution lines or cables or wires for telecommunications, cable or electric service or for lighting, traffic control, signage, or a similar function, regardless of ownership, including Town -owned poles or poles owned by utility companies. Any utility pole in excess of fifty (50) feet in height shall be deemed a tower and not eligible as a location for small wireless telecommunications facilities. Pagg 10 of 161 WIRELESS TELECOMMUNICATIONS EQUIPMENT--- Any equipment used in connection with the commercial operation of wireless telecommunications services, as defined herein, and as the term "personal wireless service facility" is defined in the Communications Act of 1934, as amended by the Telecommunications Act of 1996, 47 U.S.C. § 332(c)(7)(C), or any statute that may replace it, to transmit and/or receive frequencies, including but not limited to antennas, monopoles, towers and related appurtenances. WIRELESS TELECOMMUNICATIONS FACILITY — A structure, facility or location designed or intended to be used as or used to support antennas, along with any antennas located on such structure, facility or location and any associated equipment. It includes but is not limited to, monopoles, lattice towers, DAS, microcell or small wireless facilities on utility poles or strand mounted in the public right-of-way or property of the Town or within the Town and similar structures that employ stealth technology, including, but not limited to, structures such as a multistory building, church steeple, silo, water tower, sign or other similar structures intended to mitigate the visual impact of an antenna or the functional equivalent of such. It includes any structure, antennas and associated equipment intended for transmitting and/or receiving radio, television, cellular, paging, 911, personal telecommunications services, commercial satellite services, microwave telecommunications or other cellular telecommunications technologies, but excluding those used exclusively for the Town's fire, police, ambulance, and other dispatch telecommunications or exclusively for private radio and television reception and private citizen's bands, amateur radio and other similar telecommunications. WIRELESS TELECOMMUNICATIONS PROVIDER —An FCC licensed service provider offering wireless teleeenmnuRieafiens— tetelecommunications to deliver such telecommunications services. These services may include, but are not limited to, voice, data, or video in either licensed or un-licensed spectrum. An enterprise business offering to host licensed or unlicensed service providers by deploying small cell technology such as, but not limited to, DAS and similar small cells. Any term contained in this section that is not defined above but is defined by the FCC shall have the meaning ascribed to it by the FCC. C. Permissible locations for wireless telecommunications facilities. Provided it complies with the requirements of this section: (A) (1) A macro wireless telecommunications facility may be located only in the following. zoning districts of the Town: B-R LI UR SB-R B-MUB and R Pag-6 11 of 161 but not (i) on a property designated by the Town as historic, or (ii) on a property listed on the New York State Register or the National Register of Historic Places or in a neighborhood that has been designated as historic by the Town, the State of New York, the County of Westchester or the federal government or (iii) on those properties that are owned or leased by the Town but are not listed in section 240-19.1 (H). (2) A small wireless telecommunications facility may be located only in any of the districts that a macro wireless telecommunications facility may be located and in the ROWs of the Town. (3) In addition to the areas specified in section 240-19.1 C (A) (1) and C (A) (2), a macro wireless telecommunications facility or a small wireless telecommunications facility may be located on the Town -owned properties listed in section 240-19.1 (H) if permission therefor is granted by the Town Board. (B) Neither type of wireless telecommunications facility shall be permitted in any area within the unincorporated area of the Town other than the areas specified in section 240-19.1 (A) (1), (2) or (3). D. Requirements for the installation, alteration, expansion or replacement of a wireless telecommunications facility whether on private property or Town -owned property. Except as otherwise provided in this section, no person shall be permitted to construct, install, or prepare a site for the installation of a wireless telecommunications facility or alter, expand or replace an existing wireless telecommunications facility without first obtaining: (i) in the case of a macro wireless telecommunications facility, site plan approval from the Planning Board followed by a Building Permit issued by the Building Inspector, or (ii) in the case of a small wireless telecommunications facility, a small wireless permit from the Planning Board followed by a Building Permit issued by the Building Inspector. E. Application for all types of wireless telecommunications facilities. (1) An application for the construction or installation of a new wireless telecommunications facility or a substantial change to an existing wireless telecommunications facility, whether a small wireless facility or a macro wireless facility, shall contain the following information: (a) A descriptive statement of the applicant's or operator's objectives, and whether the applicant seeks to satisfy a need, such as improved coverage and/or capacity requirements; Pag6 12 of 161 (b) Documentation that demonstrates the need for the wireless telecommunications facility to provide service primarily and essentially within the Town. Such documentation shall include, but not be limited to: (i) information relating to all other wireless telecommunications facilities and antennas associated with such wireless telecommunications facilities that are to be deployed in the Town in conjunction with the proposed wireless facility; and (ii) propagation and/or capacity studies of the proposed site including, but not limited to, both drive test and calibrated predictive coverage plots, and all adjoining planned, proposed, in-service or existing sites that demonstrate a significant area of less than reliable service in coverage and/or capacity, including an analysis of current and projected usage and a copy of the search ring within which a new wireless telecommunications facility is proposed to be located; (c) The name, postal address, email address and phone number of the person preparing the report; (d) The name, postal address, email address and phone number of the property owner, operator and applicant; (e) The postal address and Tax Map Section, Block and Lot of the property, or the postal address and Tax Map Section, Block and Lot of the closest property if the wireless communication facility is proposed to be located in a right of way, (e) The zoning district or designation in which the property is situated; (f) The size of the property, stated both in square feet and lot line dimensions and a survey prepared by a licensed professional surveyor showing the location of all lot lines (an application to use a ROW does not have to supply this information); (g) The lot line of the nearest residential structure; (h) The location, size and height of all existing and proposed structures on the property which is the subject of the application; (i) The type, locations and dimensions of all proposed and existing landscaping and fencing; (j) The number, type and model of the antenna(s) and if the proposed wireless telecommunications facility is a small cell installation, the small cell equipment proposed; (k) A description of the utility pole, monopole or other structure on which any antenna or associated equipment for a wireless telecommunications facility is to be located and a design plan stating the structure's capacity to accommodate multiple users; (1) A site plan describing any new proposed structure and antenna(s) and all related fixtures, associated equipment, appurtenances and apparatus, including, but not limited to, height above pre-existing grade, materials, color and lighting; (m) The frequency band, modulation and class of service of radio or other transmitting equipment; Pag@ 13 of 161 (n) The actual intended transmission power stated as the maximum effective radiated power (ERP) in watts of the antenna(s); (o) Direction of maximum lobes and associated radiation of the antenna(s); (p) Documentation justifying the total height of any proposed antenna and structure and the basis therefor. Such justification shall be to provide service within the Town, to the extent practicable, unless good cause is shown; (q) Certification that NIER levels at the proposed site will be and remain within the current threshold levels adopted by the FCC and the State of New York; (r) A statement signed by an engineer licensed by the State of New York that the analysis of site RF compliance for the proposed installation is consistent with applicable FCC regulations, additional guidelines issued by the FCC and industry practice and in clear compliance with FCC regulations concerning RF exposure; (s) A copy of the FCC license applicable for the intended use of the wireless telecommunications facility; (t) Certification that a topographic and geomorphologic study and analysis has been conducted and that the subsurface and substrate and the proposed drainage plan, the site is adequate to assure the stability of the proposed wireless telecommunications facility on the proposed site; (u) Certification that if the proposed wireless telecommunications facility will be a small cell or DAS that each unit/installation will not exceed fifty-five (55) dBA of acoustic noise, measured five (5) feet from the unit in any direction, or violate any applicable noise regulation. (v) Visual EAF with visual addendum (w) Written certification by an engineer licensed by the State of New York that the wireless telecommunications facility and support structures and attachments are designed and will be constructed to meet all local, county, state and federal structural requirements for loads, including wind and ice loads; (x) Proof that the wireless telecommunications facility or expansion of an existing facility is not proposed to be located within the front yard setback area or closer to the front property line than the setback of the existing principal building, whichever is more restrictive. (2) In addition to the requirements of section 240-19.1 (E), an application for collocation whether for a small wireless facility or a macro wireless facility, shall contain the following proof: (a) The existing wireless telecommunications support structure has been granted all necessary approvals by the appropriate approving authorities; (b) The proposed collocation shall not substantially increase the existing wireless support structure; and Pad@ 14 of 161 (c) The proposed collocation complies with the final approval of the wireless telecommunications support structure and all conditions attached thereto and either does not create a condition for which a variance would be required or for which relief would be required pursuant to any other applicable law, rule or regulation or that a variance or other required relief has been obtained. F. Provisions applicable to macro wireless telecommunications facilities only. In addition to complying with the other requirements of this section, a macro wireless telecommunications facility shall meet the following standards and contain the following submissions: (1) Ground -mounted equipment associated with macro wireless telecommunications facilities shall be limited to a height of twelve (12) feet above the existing grade and shall be no closer to side or rear property lines than the minimum setbacks applicable to accessory structures within the zone or one (1) foot in those districts where there are no minimum setbacks. (2) Support structures for macro wireless telecommunications facilities other than existing buildings or structures shall be set back from the closest property line a distance equal to at least one hundred and twenty percent (120%) of the height of the composite support structure and attached antennas measured from the highest point of the composite facility to the existing ground level at the base of the facility. (3) No signs shall be permitted, except for signs two square feet or less in area that display the name, address and telephone number of the owner of the facility, safety warnings or instructions, and information regarding the equipment on site. Height shall be measured from ground level, to the highest point on the wireless telecommunications facility, or if higher, the highest point on any extension to an existing supporting structure required to support the wireless telecommunications facility. (4) A macro wireless telecommunications facility shall be no higher than the minimum height necessary to achieve its purpose and under all circumstances, no more than one hundred twenty-five feet in height. (5) The applicant for a macro wireless telecommunications facility shall submit a list of eligible locations within the applicant's search area and has ranked the locations in accordance with the priorities in section 240-19.1 G (7) (6) Wind and ice. All macro wireless telecommunications facilities structures shall be designed to withstand the effects of wind gusts and ice to the standard designed by the American National Standards Institute as prepared by the engineering departments of the National Standards Institute as prepared by the engineering departments of the Electronics Industry Association and Telecommunications Industry Association (ANSI/EIA/TIA-222, as amended). Pace 15 of 161 (7) Aviation safety. All macro wireless telecommunications facilities shall comply with all federal and state laws and regulations concerning aviation safety, including but not limited to, the regulations of the FAA. (8) Public safety communications. All macro wireless telecommunications facilities shall not interfere with public safety communications or the reception of broadband, television, radio or other communications services enjoyed by occupants of nearby properties. (9) Radio frequency emissions. A macro wireless telecommunications facility shall not, by itself or in conjunction with other wireless telecommunications facilities, generate radio frequency emissions in excess of the standards and regulations of the FCC, including, but not limited to, the FCC Office of Engineering Technology Bulletin 65, entitled "Evaluating Compliance with FCC Guidelines for Human Exposure to Radio Frequency Electromagnetic Fields," as amended. (10) Before a building permit is issued, a bond in favor of the Town in an amount sufficient in amount to secure the removal of a macro wireless telecommunications facility when it is decommissioned shall be posted. The amount of such bond shall be determined by the Planning Board, issued by a surety with assets sufficient to assure that it will be capable of satisfying its obligation and be in a form approved by the attorney for the Town. (11) As condition of site plan approval, the Planning Board, upon advice from the Town of Mamaroneck's insurance carrier, shall determine the amount of insurance coverage against liability for personal injury, death or property damage that must be maintained while the macro wireless telecommunications facility is being constructed, after it is installed and until it is removed. Such insurance shall be issued by an insurance company with an AM Best Rating of A+, shall name the Town— asTown as an additional insured and must provide that the underwriter notify the T-e�Uown if the policy expires. Before a building permit is issued, a copy of such policy must be delivered to the Building Department. When such policy is renewed or replaced, a copy of the renewed or replacement policy shall be delivered to the Building Department within thirty (30) days of its issuance. If such policy lapses, the Town will have the right to revoke permission for the macro wireless telecommunications facility G. Provisions applicable to small wireless telecommunications facilities only. (1) Design. All small wireless telecommunications facilities shall be designed, constructed, operated, maintained, repaired, modified and removed in strict compliance with all current applicable technical, safety and safety related codes, including, but not limited to, the most -recent editions of the American National Standards Institute (ANSI) Code, National Electrical Safety Code, and National Electrical Code. All small wireless facilities shall, at all times, be kept and maintained in good condition, order and repair by Pace 16 of 161 qualified maintenance and construction personnel, so that the same shall not endanger the life of any person or any property. In addition to the provisions listed in this section, all small wireless telecommunications facilities shall be designed to comply with the following requirements: (a) All equipment shall be the smallest and least visibly intrusive equipment feasible. (b) Small wireless telecommunications facilities and associated equipment shall be treated to match the supporting structure and may be required to be painted, or otherwise coated, to be visually compatible with the support structure upon which they are mounted. (c) Pole and strand mounted small wireless telecommunications facilities shall be a minimum of two hundred fifty (250) feet apart radially. They shall be located in line with trees, existing streetlights, utility poles and other street furniture when possible. (d) No more than two (2) small wireless telecommunications facilities with associated antennas shall be mounted to a freestanding pole or structure (e) Small wireless telecommunications facilities and any associated equipment in the public right-of-way shall be located so as not to cause any physical or visual obstruction to pedestrian or vehicular traffic or bicyclists or to otherwise create safety hazards to pedestrians, motorists, bicyclists or residents or occupants of buildings, or to otherwise cause inconvenience to the public's use of the public right-of-way. (f) To the extent feasible, associated equipment shall be placed underground. Mounted associated equipment that cannot be placed underground shall be screened from surrounding views, to the fullest extent possible, through the use of landscaping or other decorative features. Ground -mounted associated equipment shall be screened, when possible, by utilizing existing structures. If screening by utilizing existing structures is not possible, ground mounted associated equipment shall be made architecturally and aesthetically compatible with the surrounding area through the use of coatings, landscaping, and/or screening walls, enclosures or other stealth technology. (g) Electrical meter cabinets, if required, shall the screened to blend in with the surrounding area. (h) Associated equipment attached to a small wireless telecommunications facility support structure shall have such vertical clearance as the Planning Board or in the case of a variance, the Board of Appeals may determine and an applicable utility company may require. (2) Wind and ice. All small wireless telecommunications facilities structures shall be designed to withstand the effects of wind gusts and ice to the standard designed by the American National Standards Institute as prepared by the engineering departments of the Electronics Industry Association and Telecommunications Industry Association (ANSI/EIA/TIA-222, as amended). Pace 17 of 161 (3) Aviation safety. Small wireless facilities shall comply with all federal and state laws and regulations concerning aviation safety, including but not limited to, the regulations of the FAA. (4) Public safety communications. Small wireless telecommunications facilities shall not interfere with public safety communications or the reception of broadband, television, radio or other communications services enjoyed by occupants of nearby properties. (5) Radio frequency emissions. A small wireless telecommunications facility shall not, by itself or in conjunction with other wireless telecommunications facilities, generate radio frequency emissions in excess of the standards and regulations of the FCC, including, but not limited to, the FCC Office of Engineering Technology Bulletin 65, entitled "Evaluating Compliance with FCC Guidelines for Human Exposure to Radio Frequency Electromagnetic Fields," as amended. (6) Small wireless telecommunications facilities shall be no higher than the minimum height necessary. The proposed height, which may be in excess of the maximum height permitted for other structures in the applicable zone, shall address any additional height necessary to accommodate collocation by additional antenna arrays or small cells, but under no circumstances is the height to be in excess of what is permitted for small wireless telecommunications facilities. (7) Visibility (a) A small wireless telecommunications facility shall be sited so as to have the least - adverse visual effect on the environment and its character, on existing vegetation and on the residents in the area of the site. (b) Both the small wireless telecommunications facility and any and all associated equipment shall maximize the use of building materials, colors and textures designed that blend with the structure to which it may be affixed and/or harmonize with the natural surroundings. (c) Small wireless telecommunications facilities shall not be artificially liter or marked, except as required by law. If lighting is required, the applicant shall ry esent a photometric analysis that shows that the applicant will use best practices for mitigating the impact of lighting. (d) Where deemed appropriate by the Planning Board, Eelectrical and land -based telephone or fiber lines extended to serve the small wireless telecommunications facility sites shall be installed underground. (e) Stealth technologies shall be employed in an effort to blend into the surrounding environment and minimize aesthetic impact. (f) Landscaping shall be provided, where appropriate. Pad4 18 of 161 (8) Small wireless telecommunications facilities and any associated equipment in the public right-of-way shall also comply with the procedures and requirements set forth in chapter 187 of the Town Code relating to construction activities within the public right-of-way. To the extent any provisions in section 187 are inconsistent with the provisions set forth in this section, the provisions in this section shall control. (9) Before a building permit is issued, a copy of a liability insurance policy issued by an insurance company with an AM Best Rating of A+ must be delivered to the Building Department. Such insurance shall name the Town as an additional insured and must provide that the underwriter notify the Town if the policy expires. Such liability insurance must be maintained throughout the existence of the small wireless telecommunications facility. When such policy is renewed or replaced, a copy of the renewed or replacement policy shall be delivered to the Building Department within thirty (30) days of its issuance. (6) Maintenance. To the extent permitted by law, the following maintenance requirements shall apply: (a) Small wireless telecommunications facilities shall be fully automated and net regxir-enot require in -person attendance on a daily basis and shall be visited only for maintenance, replacement or emergency repair. (b) Such maintenance shall be performed to ensure the upkeep of the facility in order to maintain an acceptable appearance and promote the safety and security of the Town. (c) All maintenance activities shall utilize the best available technology for preventing failures and accidents. (d) Any graffiti on any small wireless telecommunications facility support structure or any associated equipment shall be removed at the sole expense of the owner within ten (10) days upon notification by the Town. (7) Priorities. A. The locations listed (a) through (f) below are the locations for small wireless telecommunications facilities within the Town listed in the order of preferred locations with (a) being the most desirable location and (f) being the least desirable location. Applicants for small wireless communication facilities shall categorize the site that they propose according to the following priorities or shall advise that the proposed site does not fall into any of the categories. (a) Collocation on existing utility poles, monopoles, or other small wireless telecommunications facility support structures on lands owned or controlled by the Town, (b) Collocation on a site with existing small wireless telecommunications facilities or other wireless telecommunications facility structures in the Town, Paa� 19 of 161 (c) On the Town -owned properties listed in section 240-19.1 H (1), (d) On lands owned or controlled by other municipal corporations within the Town, to the extent permitted by such other municipal corporation, and (e) On nonresidential zoned properties, and (f) Within public rights of way. (B) If the proposed site is not in the most preferred category, the applicant must supply a detailed explanation as to why a site in a more preferred category was not selected. The applicant also must satisfactorily demonstrate why approval should be granted for the proposed site and the hardship that would be incurred if the application were not approved. Stating that the proposed site has already been leased or purchased is not a satisfactory demonstration of why approval should be granted for the proposed site. (C) If collocation is not proposed, the applicant must provide a compelling reason why collocation it is not being proposed. (D) Notwithstanding the above, the Planning Board may approve a less preferred site if it finds that the proposed site will further the purposes of this section, is in the best interest of the safety, public welfare, character and environment of the Town and will not have a deleterious effect on the nature and character of the community and surrounding properties. H. Application when a wireless telecommunications facility is proposed for Town property_ (1) New wireless telecommunications facilities and the collocation of such facilities shall be per-ffiRt,-dbe permitted only on the following properties owned by the Town: The Weaver Street firehouse The Maxwell Avenue ga-agsi.te The Town owned building in Memorial Park Town owned parking lots Public rights -of -way The Ambulance Building on Weaver Street The Hommocks Ice Rink The Town Center The Senior Center and The Sheldrake Environmental Center (2) This section shall not be construed so as to create a right or entitlement to use Town property for a wireless telecommunications facility. (3) Applications for a wireless telecommunications facility to be located upon Town -owned property must satisfy the same requirements and undergo the same type of review as a Pace 20 of 161 wireless telecommunications facility located on privately owned property must satisfy and undergo. (4) (a) Before the Building Inspector can issue a small wireless permit for a small wireless telecommunications facility or pole to be installed within the public right-of-way, a right of way agreement between the person or entity that will operate the small wireless telecommunications facility and the Town must be executed by both parties. (b) The term of the right of way agreement shall not exceed fifteen (15) years, shall contain the conditions imposed by the Planning Board when it granted the small wireless permit and require, among other things, that the operator maintain liability insurance with coverage for an amount that is reasonable under the circumstances. A form right of way agreement shall be maintained by the Building Department. (5) In addition to the fees, for a small wireless telecommunications facility permit, every small wireless telecommunications facility located in a right-of-way shall pay an annual fee for the use and occupancy of the right-of-way. I. Provisions applicable to applications for both macro wireless telecommunications facilities and small wireless telecommunications facilities (1) All proposed wireless telecommunications facilities (a) shall be sited so as to minimize visual intrusion as much as possible given the facts and circumstances involved with the proposed site and facility, (b) where appropriate, will employ stealth technologies as directed by the applicable municipal board (Town Board, Planning Board or Board of Appeals), and (c) will be designed, engineered and constructed so as to have the least - adverse visual and sonic effect on the environment, the character of the community and surrounding properties. (2) The Town Board, the Planning Board or the Board of Appeals may retain outside consultants, including, but not limited to, radio frequency engineers and other wireless telecommunications consultants to assist it in reviewing an application made pursuant to this section., The Board may require an applicant to establish, fund and replenish an escrow account to pay the fees and related costs incurred by the Board for outside consultants The outside consultant(s) will conduct an independent investigation and analysis of all applicable data relating to existing and proposed wireless telecommunications facilities, including whether there exists a considerable area(s) of less than reliable service in coverage and/or capacity and whether the proposed wireless telecommunications facility will improve service in the area(s) of less than reliable service. The outside consultant(s) also shall conduct an independent review and assessment of alternate sites and other technologies that may improve service in the area(s) of less reliable service and have a less intrusive impact upon the neighborhood than the site and/or the technology proposed by the applicant. Pace 21 of 161 J. Exemptions. (1) The following actions shall not require site plan approval or a small wireless permit: (a) a change in the dimensions of a wireless telecommunications facility if such change is not substantial. (b) a modification to, or the replacement of, an existing wireless telecommunications facility that does not substantially change the existing wireless telecommunications facility. (c) the repair and/or maintenance of an existing wireless telecommunications facility. (d) collocation; provided (a) the existing tower, building or structure to which the proposed antennae are to be mounted or installed has been granted all necessary approvals by the appropriate approving authorities, (b) was designed to receive the proposed collocation, (c) will not substantially increase the existing wireless support structure and (d) complies with the special permit and site plan approval (in the case of a macro wireless telecommunications facility) or the small wireless permit (in the case of a small wireless telecommunications facility) and all conditions attached thereto and would not create a condition for which a variance would be required or for which relief would be required pursuant to any other applicable law, rule or regulation. (e) installation of a personal wireless telecommunications device designed for in -home or in - office use that either provides telecommunications or to boost an existing signal for telecommunications; provided that there are no installations outside the walls of the building in which the device is installed and that such device(s) shall be FCC approved to not interfere with public safety communications or the reception of broadband, television, radio or other communications services enjoyed by occupants of nearby properties. (2) The exempt actions described above shall require a building permit from the Building Inspector. Section 3 — Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 4 — Effective Date: This Local Law shall become effective upon filing with the Secretary of State. Paig 22 of 161 July-15, 2022 Pa�%L 23 of 161 Maker Jr., William From: Hank Menkes <menkesassoc@gmail.com> Sent: Monday, July 18, 2022 10:33 AM To: Maker Jr., William Cc: Green ODonnell, Connie; Luft, Lindsey Subject: RE: Base Station in proposed 5G law can understand how this can be confusing. First, there is an unnecessary comma included in paragraph 4 that should be eliminated. It should read "at the time the relevant application is filed with the Town". The comma immediately after "application" should be removed. These definitions, including the definition for a Base Station come directly from the FCC definitions contained in Chapter 18. 207.020 of the Federal Register. If you recall, every effort was made to be consistent with the official FCC terminology to avoid confusion or misinterpretation. Paragraph 4 is saying that the definition of a Base Station does not include any structure that does not meet the requirements for any equipment described in paragraphs 1 through 3, whatever that structure may be. After re -reading the official FCC definition of a Base Station in the relevant Chapter, I would be hard pressed to come up with an example of a structure that would be excluded. Consequently paragraph 4 in your code may sound like a redundant or unnecessary statement if one believes that paragraphs 1-3 are thorough and all inclusive. However, I believe that the FCC may be trying to allow for unanticipated circumstance that might require an unassociated structure, or to possibly "future -proof' their definition in light of forthcoming communications technologies. As a result, I would recommend to retain paragraph 4 to remain consist with the official FCC definitions. Hope this helps, but if you would like to discuss further, don't hesitate to contact me. Regards, Hank Ila, Menkes Associates, LLC Office: 973.227.7615 Cell: 973.294.8668 From: Maker Jr., William<WMakerJr@TownofMamaroneckNY.org> Sent: Friday, July 15, 2022 6:09 PM To: Hank Menkes <menkesassoc@gmail.com> Cc: Green ODonnell, Connie<CGreenODonnell@TownofMama roneckNY.org>; Luft, Lindsey <LLuft@townofmamaroneckny.org> Subject: Base Station in proposed 5G law Page 24 of 161 At a recent Town Board meeting one of the Board members asked for an explanation of the purpose for paragraph (4) in this definition below. I could not supply an answer. Please advise why paragraph (4) should be part of the definition. BASE STATION — A structure or equipment at a fixed location that enables FCC licensed or authorized wireless telecommunications between user equipment and a telecommunications network. (1) The term includes, but is not limited to, equipment associated with wireless telecommunications facilities such as but not limited to private, broadcast and public safety services, as well as unlicensed wireless services and fixed wireless services such as microwave backhaul. (2) The term includes, but is not limited to, radio transceivers, antennas, coaxial or fiber-optic cable, regular and backup power supplies and comparable equipment, regardless of technological configuration (including DAS and small or macro cell equipment). (3) The term includes, but is not limited to any structure that supports or houses equipment described in paragraphs (1) and (2) above that has been reviewed and approved under the applicable zoning code or siting process, even if the structure was not built for the sole or primary purpose of providing such support. (4) The term does not include any structure that, at the time the relevant application, is filed with the Town under this section, does not support or house equipment described in paragraphs (1) and (2) of this definition. z Page 25 of 161 Town of Mamaroneck County of Westchester 740 West Boston Post Road, Mamaroneck, NY 10543-3353 COUNSEL MEMORANDUM To: Members of the Town Board cc: Meredith S. Robson, Town Administrator Allison May, Town Clerk From: William Maker, Jr., Attorney for the Town Subject: Filmmaking TEL: 914/381-7815 FAX: 914/381-7809 4't'`MakedrWrownofManiaroneckNY_org Date: August 12, 2022 I attach a proposed local law that significantly alters the existing law on the use of properties in Town for commercial productions. I also attach a redline of the changes made to the existing law. I left a blank in section 99-6 A. I anticipate that the Town Board will want notification of neighbors before shooting starts, but do not know whether it should be limited to the adjoining neighbors or to a larger radius so as to include, for example, the neighbors immediately across the street. If the Town Board considers this proposed law worthy of public discussion, it can answer the question about notice and then set a public hearing to discuss the proposed law. After the hearing is closed, the Board can decide whether to enact it. no irpal I so 101 Printed on Recycled Paper Page 26 of 161 Local Law No. - 2022 This local law shall be known as the "Revision of Chapter 99 of the Code of the Town of Mamaroneck" law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1- Purpose: This local law regarding the use of property in the unincorporated area of the Town for filming productions or taking photographs to be used for commercial purposes was adopted in 1997. This law updates the existing law and continues to allow, but regulate, the use of property for filming advertising, motion -pictures, television shows, productions that can be viewed on computers, telephones or other devices, and for taking photographs to be used in commercial enterprises. Such regulation is intended to allow such activities in a way that is compatible and does not unduly interfere with the day-to-day activities of the Town's residents and merchants. Section 2 - Repeal and Replacement of a current chapter of the Mamaroneck Code: Chapter 99 of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: Chapter 99 Filming § 99-1. Intent § 99-2 Definitions § 99-3 License required § 99-4 Application for license § 99-5 Action by the Administrator § 99-6 General requirements § 99-7 Limitation on filming § 99-8 License fee § 99-9 Insurance and bond § 99-10 Appeals § 99-11 Suspension or revocation of license § 99-12 Penalties for offenses § 99-13 Enforcement Page 27 of 161 § 99-1. Intent. It is the intent of the Town Board to allow, but regulate, the use of property within the unincorporated area of the Town for filming advertising, motion -pictures, television shows, productions that can be viewed on computers, telephones or other devices, and for taking photographs to be used in commercial enterprises. Such regulation is intended to allow such activities in a way that is compatible and does not unduly interfere with the day-to-day activities of the Town's residents and merchants. § 99-2 Definitions. As used in this section, the following terms shall have the meanings indicated: ADMINISTRATOR The Town Administrator or a person designated by the Town Administrator. FILMING The recording, by any medium, of advertising, motion -pictures, television shows, productions that can be viewed on computers, telephones or other devices and the taking of photographs to be used in commercial enterprises. Notwithstanding the previous sentence, "filming' does not include recordings done by or on behalf of the Town, the coverage of news, political, cultural, local sports or school events or the recording of public service announcements. LICENSEE Any person or entity whose application for a license under this chapter has been approved. PUBLIC PROPERTY Any property located within the unincorporated area that is owned or leased by the Town of Mamaroneck or that the Town of Mamaroneck or the public has the right to use. UNINCORPORATED AREA The unincorporated area of the Town of Mamaroneck. § 99-3 License required. No person or entity shall film in the unincorporated area on either public or private property, unless a license therefor is issued pursuant to this chapter. Page 28 of 161 § 99-4 Application for license. The license prescribed by this chapter shall be issued by the Administrator. An application therefor shall be filed in the office of the Administrator at least seven (7) days before the first day proposed for filming. It shall be on a form containing such information as may be determined by the Administrator. At a minimum, the application shall require (i) the proposed production schedule, (ii) a description of any activities where there is a risk of injury, such as car chases, jumps or falls from windows or roofs, fighting, the use of weapons or like activities, (iii) a statement of whether explosives will be used and if so, where the explosives will be stored, and (iv) a list of all vehicles, including license plate numbers, that will be used during filming or will be driven by the persons engaged in the filming. After reviewing the application, the Administrator may request such additional information that in the Administrator's sole judgment is necessary to determine whether to issue the license. § 99-5 Action by the Administrator. A. The Administrator may approve or deny any application or place conditions or limitations on a license if in the Administrator's sole judgment, filming on the dates and at the times requested would conflict with other scheduled events in the area, would be detrimental to the community because of anticipated excessive noise, excessive illumination, unreasonable disruption of traffic, potential danger to persons or property that could be caused by the proposed filming, or would unduly interfere with the day-to-day activities of the Town's residents or merchants or would otherwise interfere with public health, safety and welfare. B. If the application is approved, the Administrator shall issue a license which shall specify the days, the hours and the location for filming and contain the conditions and limitations, if any, imposed by the Administrator. C. The filming shall adhere strictly to the information and representations contained in the application, the submissions that accompany the application when it is made and any other information submitted to the Administrator. § 99-6 General requirements. A. Prior to the first day of filming, the licensee must give written notice of the filming to residents within ***** feet of the proposed location. Page 29 of 161 B. The filming shall be conducted so as not to interfere with access to fire lanes. No objects shall not be placed within 15 feet of fire hydrants or in passageways leading to fire escapes or fire lanes. Accessible parking spaces shall be kept free of objects. C. Any costs that are incurred by the Town by reason of the filming shall be borne by the licensee. The Administrator may estimate such costs and require the licensee to pay the amount of the estimate before filming commences. § 99-7 Limitation on filming. No more than fifteen (15) days of filming shall occur on private property or on streets lying within the R-TA, R-A, R-GA, R-217, R-6, R-7.5, R-10, R-15, R-20, R-30 or R-50 zoning districts in any calendar year. § 99-8 License fee. The fees for applying for, and for a license itself are listed in section A-250-1 of the Code. The Town of Mamaroneck, the Mamaroneck Union Free School District, the United States, the State of New York and the County of Westchester shall be exempt from such fees. § 99-9 Insurance and bond. The license shall not be issued until the licensee furnishes a policy of insurance in an amount not less than $1,000,000 indemnifying and holding harmless the Town of Mamaroneck, its officers, agents and employees from and against any claim, loss or damage that occurs during filming and for the payment of all damages for death, personal injury or property damage which may occur during filming by acts or omissions of the licensee, its agents, employees, contractors or subcontractors. In addition, the applicant must produce certificates of insurance showing that it is insured against any claim, loss or damage which may occur during filming and for the payment of all damages for death, personal injury or property damage which may occur during filming by acts or omissions of the licensee, its agents, employees, contractors or subcontractors. Such certificates also shall be approved by the Town Attorney. Further, in an appropriate case, the Town Administrator may require the posting of a bond sufficient in amount to ensure that public property and any private property, other than the private property where the filming will take place, is restored to the condition that existed prior to filming. § 99-10 Appeals. Any person aggrieved by the denial of an application for a license or by the conditions imposed with such license may appeal the Administrator's decision to a Committee, consisting of the Town Page 30 of 161 Supervisor and one Town Board member designated by the Town Board. The Committee shall review such appeal and may reverse, modify or affirm the action of the Town Administrator if the Committee finds that the Town Administrator's action was arbitrary, capricious or not supported by substantial evidence. § 99-11 Suspension or revocation of license. A. The Administrator may suspend or revoke a license issued pursuant to this chapter for any of the following reasons: (1) Failure when filming to adhere strictly to the information and representations contained in the application for the license, the submissions that accompany the application when it is made and any other information submitted to the Administrator, or (2) Failure to adhere strictly to the conditions imposed upon the license by the Administrator, or (3) Disorderly conduct, conduct detrimental to health and safety of others or conduct constituting a breach of the public peace by the licensee, its agents, employees, contractors or subcontractors, or (4) Violation by the licensee, its agents, employees, contractors or subcontractors of any law or ordinance or any rule or regulation B. Notice of the suspension or revocation of a license may be given orally to the licensee or the person on -site who is in charge of the filming, by electronic communication or in writing to the licensee at the address given by the licensee for such communication. C. The suspension or revocation of a license shall bar such licensee from applying for a license within one year from the date of revocation. D. If a license is suspended or revoked, the applicant shall not be entitled to a refund of any portion of the license fee. § 99-12 Penalties for offenses. It shall be an offense for any person, firm or corporation to violate or to fails to comply with any provision of this chapter or any rule or determination made thereunder, or to undertake filming in the unincorporated area without first securing a license therefor. A person who commits such Page 31 of 161 offense shall upon conviction, be punished by a fine of $250. Each day that a violation occurs shall be deemed a separate offense. § 99-13 Enforcement. This chapter shall be enforced by Town Administrator, the Deputy Town Administrator, any Assistant Building Inspector, the Building Inspector, any Code Enforcement Officer, the Director of Building Code Enforcement and Land Use Administration, the Fire Inspector or any police officer. Section 3 - Amendment of an existing section of the Mamaroneck Code: Section A250-1 of the Code of the Town of Mamaroneck hereby is amended by deleting the entries therein for § 99-6A and § 99-6B and inserting the following entries between the entries for § 95-30A and § 106-20A: Code Subject Fee or Deposit Section § 99-8 Fee to apply for a license to film $500.00 License fee for filming on public property $1.200.00 per day or any portion thereof License fee for filming on private property $1,000.00 per day or any portion thereof Section 4 - Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 5 - Effective Date: This Local Law shall become effective upon filing with the Secretary of State. August 5, 2022 Page 32 of 161 Chapter 99 Filming 9�9-1. Intent 99-2 Definitions 9�9-3 License -required - icenserequired- - - - - - - - 99 =4 Application for license 99-5 Action by the Administrator 99-7 Limitation on filming 99-8 License fee 99-9 Insurance and bond 99-16 Appeals 99�-11 Suspension or revocation of license Formatted: Font: Not Bold Formatted: Font: Not Bold -- - - - - - - - - - - - - - - - - —-- Formatted: Font: Not Bold -- - - - - - - - - - - - - - - - - -- Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold --------------------- Formatted: Font: Not Bold -- - - - - - - - - - -- - - - - - — -- Formatted: Font: Not Bold 99-12 Penalties for offenses - - Formatted: Font: Not Bold 99�-13 Enforcement - - - - - - - - - - - - - - - - - - - - - Formatted: Font: Not Bold § 99-1. Intent. It is the intent of the Town Board to allow, but re ugulate faeilitate, biat ret selie t pre4ijcors ara to i+i the use of toe property within the Town a-ra it g for filming advertising motion-pictures<4iki,,-- television shows, productions that can be viewed on computers, telephones or other devices,: '^ '^ and for taking photographs to be used in commercial enterurises. Such regulation is intended to allow such activities in a wav that is, compatible; and does not unduly interfere, with the lifestyles ai44 day-to-day activities of the Town's presidents and merchants. § 99-2 Definitions. As used in this section, the following terms shall have the meanings indicated: ADMINISTRATOR The Town Administrator or a person designated by the Town Administrator. FILMING Page 33 of 161 The recording, by any medium, of advertising, motion -pictures, television shows, productions that can be viewed on computers, telephones or other devices and the taking of photographs to be used in commercial enterprises. Notwithstanding the previous sentence, "filming does not to include recordings done by or on behalf of the Town, the coverage of news, political, cultural, local sports or school events or the recording of public service announcements. LICENSEE Any person, or entity whose application fora license' a���r liee4qsec4 under this chapter has been approved. PUBLIC PROPERTY Any property located within the unincorporated area that is or :�,,. ost owned or leased by the Town of Mamaroneck of n4am a; .4goc, or that the Town of Mamaroneck has the right to us , , UNINCORPORATED AREA The unincorporated area of the Town of Mamaroneck. § 99-3 License required. No person, or h�ross entity shall ,.,,..wee filming in the Te;,-4g unincorporated area of Mamar-.4goc, on either public or private property, unless a license is issued pursuant to this chapter. § 99-4 Application for license; ' . The license prescribed by this chapter shall be issued by the Te;,-4g Administrators ,a esig to age~t. An Aapplication therefor shall be filed in the office of the Administrator at least seven (7) days before the first day proposed for filming. It shall be m ad e on a form containing such information as may be determined by the T -9� Administratorg At a minimum, the 2pplication-a-R4 shall require the proposed production schedule, s,.r a..' aR4 ii a description of allay dai4gereias activities where there is a risk of injury, such as car chases, iumns or falls from windows or roofs, fighting, the use of weapons or like activities. (iii) a statement of whether ara uso of xplosives will be used and if so, where the explosives will be Page 34 of 161 stored, and Liv a list of all vehicles, including ,4gdfl oir license plate numbers to that will be used during filming or will be driven by the persons engaged in the filming.:,.,a..a befl� After reviewing the application, the Administrator may request such additional information that in the Administrator's sole judgment is necessary to determine whether to issue the license. § 99-5 Action by the Administrator A. The Administrator may approve or deny any application or 121ace conditions or limitations on a a license if..,rr in the Administrator's sole judgment, filming on the dates and at the times requested would conflict with other scheduled events in the area . would be detrimental to the community because of anticipated excessive noise, excessive illumination, unreasonabletfa4 e disruption of traffic, potential danger to persons or ro er that could be or ,.A ff,,,offec caused by the proposed filmin to 04'. Of ompl,.:., or would unduly interfere for a44 a a ,.a of 44m,, with the day-to-day activities of the Towri s e4iz-eRresidents, or merchants or would otherwise interfere with tie public health, safety and welfare.of fle T, mti, B. If the application is approved, the Administrator shall issue a license which shall specify the days, the hours and the location for filming and contain the conditions and limitations, if any, imposed by the Administrator. C. The filming shall adhere strictly to the information and representations contained in the application, the submissions that accompany the application when it is made and any other information submitted to the Administrator. Page 35 of 161 999-6 General requirements. A. Prior to the first day of filming, the licensee must give written notice of the filming to residents within ***** feet of the proposed location. B. The filming shall be conducted so as not to interfere with access to fire lanes. No objects shall not be placed within 15 feet of fire hydrants or in passageways leading to fire escapes or fire lanes. Accessible parking spaces shall be kept free of objects. C. Any costs that are incurred by the Town by reason of the filming shall be borne by the licensee. The Administrator may estimate such costs and require the licensee to pay the amount of the estimate before filming commences. 99-7 Limitation on filming No more than fifteen (15) days of filming shall occur on private property or on streets lying within the R-TA, R-A, R-GA, R-2F, R-6, R-7.5, R-10, R-15, R-20, R-30 or R-50 zoning districts in an-Y calendar year. § 99-68 License fee. The fees for applying for, and for a license itself are listed in section A-250-1 of the Code. The Town of Mamaroneck, the Mamaroneck Union Free School District, the United States, the State of New York, the County of Westchester and not -for -profit agencies operating for the benefit of the community shall be exempt from such fees. Page 36 of 161 5 Page 37 of 161 pr -- - - I Formatted: Left, Space After: 0 pt - - - I Formatted: Left, Space After: 0 pt Page 38 of 161 '- - - Formatted: Left, Space After: 0 pt ' - - Formatted: Left, Space After: 0 pt § 99-49 Insurance and bond. The license shall not be issued until the licenseeapplieai# shall furnishes a policy of insurance in Wit, it an amount not less than $1,000,000 indemnifying and holding --saw harmless the Town of Mamaroneck, its officers, agents and employees from and against any claim, loss or damage that occurs dur+es++ting f+Rm t .,. filming ra mar . ock and for the payment of all damages for death, personal injury or property damage which may occur urine 4ke-filming eper-atiexs facts or omissions of the licensee, bits agents, employees, contractors or subcontractors. In addition, the applicant must produce certificates of insurance showing that it is insured against any claim, loss or damage which may occur during filming and for the payment of all damages for death, personal injury or property damage which may occur duringfilming by acts or omissions of the licensee, its agents, employees, contractors or subcontractors.. Such certificates s44a4 also shall be approved by the Town Attorney. Further, the Town Administrator meet may require the posting of a bond in an appropriate case sufficient in amount to insure wosteti r ecef that public property and an -private property, other than the private property where the filming will take place, is restored to its condition prior to toe filming --at4 . § 99-4-910 Appeals. Any person aggrieved by the r ti0r AA-44 denial of an application for a f4lfniRg license or by the conditions imposed with such license may tako a4q appeal thefe4oi+t-Administratot's decision to tk-a Committee €ee YeN4eiv, consisting of the Town Supervisor and one Town Board member designated by the Town Board. The Committee shall review such appeal and may reverse, modify or affirm the action of the Town Administrator ey 14s Elesigi4ated agei4 if the Committee finds 'aP914 a 4414444g that the action of the Town Administrator or 14s 4esigi4ated agei# was arbitrary, capricious or not supported by substantial evidence. 99-11 Suspension or revocation of license. Page 39 of 161 A. The Administrator may suspend or revoke a license issued pursuant to this chapter for any of the following reasons: (1) Failure when filming to adhere strictly to the information and representations contained in the application for the license, the submissions that accompany the application when it is made and any other information submitted to the Administrator, or (2) Failure to adhere strictly to the conditions imposed upon the license by the Administrator, or (3) Disorderly conduct, conduct detrimental to health and safety of others or conduct constituting a breach of the public peace by the licensee, its agents, employees, contractors or subcontractors, or (4) Violation by the licensee, its agents, employees, contractors or subcontractors of any law or ordinance or any rule or regulation B_ Notice of the suspension or revocation of a license may be given orally to the licensee or the - - Formatted: Font: Bold person in charge of the filming, by electronic communication or in writing to the licensee at the address given by the licensee for such communication. C. The suspension or revocation of a license shall bar such licensee from applying for a new license within one year from the date of revocation. D. If a license is suspended or revoked, the applicant shall not be entitled to a refund of any - - Formatted: Left portion of the license fee. § 99-4412 Penalties for offenses; additional ..,....wide. It shall be an offense for Aany person, firm or corporation w4to s1ha11 violate or to fails-Regk-E�e Ycfttse to comply with any provision of this chapter or any rule or determination made thereunder, or w4to shag -undertake filming in the Tr,..",q of ra ~ r ' unincorporated area without first securing a license therefor.:,.,...,.a ' ~a ~, s ll, ++A person who commits such offense shall upon conviction t4eree, be punished by a fine of Aet e;o thmg $250 Each day that a violation ^e 4gijooccurs shall be deemed a separate offense. c.:a ai ls~ G914N4e4eff § 99-1-23 Enforcement. Page 40 of 161 This chapter shall be enforced by toe- Town Administrator, the Deputy Town Administrator, any Assistant Building Inspector, the Building Inspector, any Code Enforcement Officer, the Director - - of Building Code Enforcement and Land Use Administration, the ire Ins ector or a" police officer o Formatted: Font: Palatino Linotype, 11 pt Formatted: Font: Palatino Linotype, 11 Pt Formatted: Font: Palatino Linotype, 11 pt Formatted: Font: Palatino Linotype, 11 Pt Formatted: Font: Palatino Linotype, 11 pt Formatted: Font: Palatino Linotype, 11 Pt August 5_2022---------------------------------------------------- Formatted: Font: 9pt Page 41 of 161 Town of Mamaroneck Office of the Town Clerk, Town Center A 740 West Boston Post Road, Mamaroneck, NV ti 10543-3353 Allison May Mamaroneck Town Clerk MEMORANDUM DATE: August 12, 2022 TO: Town Board FROM: Town Clerk TEL: 9141381-7870 FAX:9141381-7813 AMay@townofmamaroneckNY.org SUBJECT: Agenda Item August 17, 2022 — Standard Work Day Resolution and Reporting —Jaine Elkind Eney - Revised A correction was made to the total of hours worked, as well as to the calculations of the Town Supervisor's record of activities. While the standard work day remains the same, the record of activities increases to 21.53. I ask that the Town Board approve this new resolution. I will then post for 30 daysand send the revised affidavit of posting into the State at the appropriate time. Page 42 of 161 ■ ■ ■ K w c� a ro 0 CD 0 w 0 Ca m it 0 CD W N v La ro Em 0 WE m cn` 60) o. m m 3 0 l< N k, W. a- m a 7 CL D S 2) 0 a- m CL M 0 D 0 0 Y A A 0 7 O 3 a CD 0 77 0 Er 0 CL 0 cc C N N N IS Q 0 i a CD c. m O 0 d n y m CD Z N C n ro M. w Z rr y v O CD 0 1 W No C m m� b C a3 y w C o w 0 0 N z D ( W "y o ❑ ❑ ❑ ❑ ❑ ❑o c a w CD w ❑❑❑ ❑❑❑ CD 0 CD m' 0 a - CD Z m 0 O R C� a� m CL 0 0 v m fD n, C a cr c N CD Q 0 Z) 3 CD CD O Q O v CD m m w 0 r C m 0 w 7 CD L m a Or 4 ev O FA � 0 CL 0 N x1 CL Ali t� C1 (D CL 0 C to CL .X CD N G ao X- ��C v y O a Page 43 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Robert P. Wasp, Town Engineer Re: Review - BID TA-22-12 - Waterproofing and Rehabilitation of Myrtle Boulevard Parking Deck Date: August 12, 2022 Action Requested: Attached please find a memo from Robert Wasp regarding Bid TA-22-12 Waterproofing and Rehabilitation of Myrtle Boulevard Parking Deck. We are requesting the following action by the Board: Resolved that the Town Board hereby approves the agreement with Structural Contracting Services, Inc. for the Waterproofing and Rehabilitation of Myrtle Boulevard Parking Deck and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Page 44 of 161 Town of Mamaroneck Engineering Department, Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 rwasp@townofmamaroneckNY.org Date: August 12, 2022 To: Meredith Robson, Town Administrator From: Robert P. Wasp, Town Engineer Subject: Review - Bid TA-22-12 - Waterproofing and Rehabilitation of Myrtle Boulevard Parking Deck General: Bid procurement was recently completed for the proposed waterproofing and rehabilitation of the Myrtle Boulevard Parking Deck. The project involves installation of a new waterproof membrane system and repair or replacement of deficient deck components with a bid alternate for ground level striping. Final bid documents were prepared by the Town's consultant "Al Engineers." On August 4th, 2022, four (4) bids were received for the referenced contract as summarized on the attached bid tabulation table. The apparent low bidder is Structural Contracting Services, Inc. at a submitted base bid price of $338,715.00 and alternate price of $3,000.00. Submitted bids were evaluated by Al Engineers. No errors or omissions that could potentially impact the viability of their bid price have been identified at this time. Please refer to the attached review letter prepared by their office. The Engineering Department recommends authorization of contract award to Structural Contracting Services, Inc. based upon their submitted base bid amount of $338,715.00 plus the add alternate of $3,000.00 for a total of $341,715.00. Previously prepared construction cost estimates had budgeted the Town construction scope notably higher than the received bid pricing. Project soft costs for engineering construction phase support in the amount of $25,000.00 must be considered towards the budget. Overall projected costs of $366,715.00 are fully contained within the available balance of $445,300.00 allocated to the capital project. Please feel free to contact me with any questions. Attachments: Al Engineers Rec. to Award TA-22-12 TA-22-12 Bid Tabulation Page 45 of 161 Engineers Dolph Rodeld Engineering Division Recommendation to Award TO: Robert Wasp, PE DATE: August 12, 2022 RE: Waterproofing and Rehabilitation of Myrtle Blvd Parking Deck Town of Mamaroneck Contract: TA-22-12 Dear Mr. Wasp: 570 Taxter Road, Suite 300 Elmsford, NY 10523 (914) 631-8600 phone (914) 631-5769 fax www.drepc.com www.aiengineers.com On August 4, 2022, four bids were received for the above referenced project. The bidder with the apparent lowest bid was Structural Contracting Services, Inc. with a Total Base Bid Price of $338,715.00 and an alternate price of $3,000. This office has had no previous experience with Structural Contracting Services, Inc. so a reference check was performed to determine the quality of their work. We contacted multiple references listed by Structural Contracting Services and we received responses from two references. Both reviews were positive with no complaints and confirmed high -quality waterproofing experience as well as resurfacing experience. It was noted during the reference check that the Town of Mamaroneck has previously worked with Structural Contracting Services on the Larchmont Fire Station Renovation. Structural Contracting Services Inc., has demonstrated experience with similar projects, therefore we can recommend award of the contract to Structural Contacting Services Inc.. Please advise us of your decision and when you will be scheduling a meeting with the contractor regarding contract signing, insurance policies and a tentative work schedule. Very truly yours, Anthony Oliveri, P.E. Vice President Improving Life. By Design. Page 46 of 161 ~ 0 0 0 O 0 0 0 O G -° � 0 m ° E N N N F 7 (�% O 0 O O 0 v 0 O LO 0 0 N 0 O O 0 0 O 0 O 0) rl .0 a) '� 0 O O w m O Y r r d) Ln O � w O U a) .�_ CO N Q LO N co N p > Q Q> E .. O d) 69 69 69 69 69 69 R J J � c O r Z C _0O y O ° O O O O O W O a) O VO C wO O ° O O O O O O O N m UO) LO O d O O O O O O O O O 0 (LO O 0 a L LL �{ ` F O O N N O) O 0 00 (h O N m O m C) O) U Z 0 Ev � N E9 e» N s9 s9 69 s9 L O m v� to 7 ~ O O 0 0 O O O O O Z 0 O O O O 0 N F 7 0 O 0 0 0 0 0 o O a m N C O O O O O 0 0 0 0 0 C > p 0 Co CO 00 O N W Q O 0 0 LO N e fl V 69 M 69 N 69 LO 69 0 O a O O _ Q o !} 69 v> c O w Z v O ce w >(; �0 0 0 0 0 0 0 0� C) 0 a1 r a 0 0 0 0 0 0 O 0 0 0 0 0 - co 69 O O O LO O F LO V co N N CO Z 69 N 69 69 Efl Efl Efl Efl Efl F O 0 O O O O O O O O_ C O N Z F 7 . °O 0 ° O ° O O O OO O O 0 U N O W O 0 0 LO r O LO O LO N - CO CO N Q 0 Ln Efl 0 N N 1- N 69 0) co 69 r O) 69 0 69 I� 69 r M O O N } ea Ui O U R z M VtN r '00 cf W v. O co :se W V O O O O O O M w a 0 0 0 O O O O O 0 o O 00 0 o 0 LO 0 o 0 LO 0 o p) d rL°i m F N N n r m n L(i c n I� Z N Efl Efl Efl Efl Efl D F 0 c a) O 7 O 0 o 0 �_ 0 0 0 0 0 0 0 0 0 rl LO N < O CO 0 O O W O O co > N N Q O CO 0 <A NN } co N ~ N N 69 69 69 69 69 69 O o c U) Z n W N `m co u 0 (D w � L`6 a) a ` (D h v 0 0� rn a1 0 0 n 0 0 0 0 0 C) ri IL0 0 0 0 0 0 0 0 0 m 0 Q co om 0 0 O O O O F ° o 69 o 0 O co O m O m V Z 6 69 69 69 69 69 7 N r2 F 0 W N W Z Q LL Q _ ~ O Z F 2 a Z O Ln N K w 0 Q to 7 C'I 0 o ti F m U F Z J J J LL J J J J D U) W R � 0 O) C R .Q0 a) 0 a -° ' to Q O m m ° ° ° ° E LE X ° m 0 U Q L a)m — 0 m F U O) L (6 (D Q` O w O) m N L S' p O 0 0 C O O O Q O Q O U m a U F a) _ N fl- 62 Ul � .W O Q C (6 a) D_ a) C Z Q w a) m m� w t`1 °) Q m O F O ° d (D0 c ° O O m (6 O) a) — C V a) > C O—Y .m m C �_ m U O C w E� a° m U° (D° U O ° Z O o r O o C_ p W 0) CO d v 0 Q w F 1- 0) r N Page 47 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: Q2 2022 Capital Budget Report Date: August 11, 2022 Action Requested: Attached please find a memo from Tracy Yogman regarding the Q2 2022 Capital Budget Report, there is no further action needed at this time. Page 48 of 161 Town of Mamaroneck Comptroller, Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM Date: July 22, 2022 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: Q2 2022 Capital Budget Report TEL: (914) 381-7810 FAX: (914) 381-7809 Tyogman@townofmamaroneckNY.org General: A review of the status of capital projects is completed quarterly and reviewed with the Town Board. The attached report is a complete listing of all open capital projects. The listing has been divided by category of capital projects. Below are the project budget totals for each category and the percentage of the total for each. In total there are $58.2 million of open projects of which the Town has expended $23.6 or 40% of the total value of the open projects. For each project we have listed the original project budget, expenditures and encumbrances to date and the unexpended balance. There is also a brief status provided for each proj ect. Cate2ory Budget % Information Technology $1,474,224 2.5% Other Projects 960,835 1.6% Recreation Facilities 3,734,177 6.4% Roadways & Highway 11,103,496 19.0% Sanitary Sewers 5,954,318 10.2% Storm Drainage 50,000 .1% Town Building Improvs 9,031,419 15.4% Vehicles & Equipment 4,206,678 7.2% Water System Improvs 21,717,876 37.6% Total $58,233,023 100% Page 49 of 161 Attachment/s: Q2 Capital Project Status Report Page 50 of 161 o = v 3 a 0 a c ° o u c A c w v 3 o y ° o o c d o m E c - a a N c c m m v m - o o c o E w a n '^ d $ $ ro m 5 c a a c U = O L r z a `$ r O N z O O w c N U R cO c u .o n y o z w O z w O z w O z w O d o V z w a O z w a O z w a O z w a O z w a O z w a O z w a O z w a O z w a O z w a O z w a O z w a O w O w n w z W U O m w U m n ° r M 0D M v n v v F O z W a x w N U � m U z w ro O 1 pp O O N w z O_ rc w u o o 0 v ry 0 m m o n n n O O w a w Z Qrc r Q w etl r U W O � a W o m N N m v V c c o = o o O1 c d ,c m c m d n N = a E w m c d '� O oc c d `m ° a O _ m cc c o _ m cc c c o Io ° O K U w Q w o U a O U o U p� L ° � O m V a m o o r r a m o 0 r r a m o 0 r r a m o 0 r r a m o 0 r r a m O o r r a o1 O o r r a m O o r r a m O o r r a m O o r r a m O o r r A O H O O r O r O r O r O r O r O fil r U C C C C C C C C C C C U H C U W 0 n' LL Q Q Q Q Q Q m m m W N Q Q Q Q Q Q a 0 w w O U z w a O w � = 0 - m c � N w z J w n O a w O a a U w o c w O w o w d u >. o E d a E a '� c m m w O a O O Q U — ZQZ LL Q 3 rc ZQZ LL x �° y E o A d U a W y C w Eo ° W 1.o = N j j Y U W 01 W z = w a O U a O U a O U d - c w mo r a E Q o 0 o w o U m 0 x w a U — W 1--.0- Pal 51° f 1 n U o p a o { o k o o j \ \ o k § oo o / \ \ o Ic \ \ o ) ) � ( ƒ \_ - _ ` \ } /\ } \ \ \ j \ \ j \ \ \ j \/ \ } k ® ( § § § § § § § § § § § § § § § § § Cli / \ wm Cli \ § & \ k k \ z z z z z ) ) ) ) } } / E k \ \ mo ! \ - - k - - - \ ) - k h - k -_ - - | # - / _ §_ § ) k \ ) ) / ) ) § ) } d ) ) k } § , § age 5 « !8% ) ! | ! § @ @ ~ § @ @ @ @ @ @ @ § § @ § § a c m a o O � d co r m o ^ d oLL a .a x m V oo o oo d U N o 0 ` x d c o d o a a o m E 5 a N ry c° >> c E o ° m a d o c O o d x O N _ o a o w a a •• o x `m d E Q` c ao o N RNo o m° u o o o c N m a.1 a; d d Ea o o a a o a E c do a co d N c o N a m9 = c c `o E rca i0 0.0 ,� o.E d m'" aN t� 6 ° ° m a Q c wa O1a 'C -oN da` u E ww N C c �c o a 'O 'S d c = m m mm i0 LL 0 c N `O civa a N o :: d o aSa m N EoE N d i. wa a a d >a x O E o. o o r c a s o .o '� o v _ Y d o. a E a N C m a o axi C c a O c oo o 'C a> 'Oa u�i x d o olo u o ` d v a c d d o c o a w _ m o oo 2 c rn E w oo - U d a c O m m o c o E a �'o ca o �a nO L c a m a o a d o U" L i maE E 'o'"u c w m� m�, 0 0 o U o. a o m a a o LL> a o a s o U O c O s x a c E r c'� o U r d o a` o ,� m w .o o c a a 2y N c v� 'u � o U c c c a c o U ad a 'o m a` tyi '0 a N y O Z w LL O Z w LL O z w LL O z w LL O d O V z w LL O z w LL O z w LL O z w LL O z w LL O d o V z w LL O z w LL O z w LL O z w LL O z w LL O z w LL O w C Z a w z WW U o m U m °^ o � W n v v v h v 1. w F O Z W a x w w VV Z Q LL, m n U z w O mm m v w z O r Q rc LL O w w z w LL w Z Qrc c n n rn v v m ao rn v v Q a w r etl F U W O LL' a F w 0 � m V 11 r r M O v V V h v d o 0 0 0 0 0 0 a c o o oo y m c o rc rc rc rc rc rc rc x x v m x x x E E o U x x w A O m d c c c c c c c A etl 41 41 41 41 41 41 41 41 41 U U K K K K K K K - F o O o O o O o O o O o O o O o O O o O o Ul F U U! � U W 0 LL' � Z LL Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q m m a w O U Z W a C o C m w j ` a H o w H W 2 Z G N m N m x L N F U U w F a O O O c O W 0 o a a E m O Z ry a rc a w x _ d E ° E `o o O a a m i0 > Q o Ul Q >_ a N N E W U LL w a ? a U w w o. 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Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: Q2 2022 Operating Budget Report Date: August 10, 2022 Action Requested: Attached please find a memo from Tracy Yogman regarding the Q2 2022 Operating Budget Report, there is no further action needed at this time. Page 59 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM Date: July 22, 2022 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: Q2 2022 Operating Budget Report General: TEL: (914) 381-7810 FAX: (914) 381-7809 Tyogman@townofmamaroneckNY.org The Town's financial performance for the first half of the year is provided below by fund as compared to 2021 for the same period and includes al budget projection. Town's programs are back up and running as indicated by the increases in both revenues and expenses as compared to last year. The most significant revenues the Town relies upon are expected to meet or exceed budget that includes mortgage tax and sales tax. As inflation causes general price increases and home sales remain strong, we can anticipate meeting or exceeding budget. FINANCIAL SUMMARIES Overall, it is anticipated that a savings of $1.0 million will increase fund balance as compared to the use of fund balance of $4.4 million in the budget. The projection includes a savings to budget of $5.4 million primarily a result of conservative budget practices, mortgage and sales tax, recreation programs and ambulance fees. The major contributors to this savings are outlined below. Fortunately, the 2022 budget was prepared with rising inflation in mind but the current inflation rate is climbing. Typically, the Town has significant cost savings as a result of conservative budget practices. Utilities, gas prices and garage parts seem to be the costs that have or are anticipated to exceed budget. Fund balances will remain in compliance with the Town's fund balance policy. They will be monitored and will be strategically utilized in the 2023 budget. REVENUES In total, revenues are collectively 4.7% higher in 2022 than 2021 for the first half of the fiscal year. It is anticipated that revenues will be higher than the $51.0 million budget by $2.5 million. The most significant revenue variances are as follows: Tax Collection Page 60 of 161 The 2022 Town & County Tax collection began on April 1st and collection is slightly lower (.5%) than the same period last year. The Town has collected 99.1% of the 2022 Town & County levy as of today. Mort2a2e Tax Mortgage tax is based on an October - September fiscal year and is paid semi-annually in June and December of each year. The Town has received the first half of the proceeds (October 2021 - March 2022) of $845k as compared to the same period in 2021 of $884k. This is a 4.5% decline and represents 53% of the $1.6m budget. The County Clerk does report Mortgage Tax monthly. As of June 30, 2022, mortgage tax revenue is 91% of the annual budget of $1.6 million with three months to go. It is anticipated that revenue will exceed the budget by $700,000 for the year. Sales Tax Sales Tax is based on a calendar year and payments are made quarterly beginning in May 2022. The first and second quarter sales tax of $1.6 million is approximately 7.5% higher in 2022 as compared to the first half of 2021 or 54% of the budgeted revenue. Sales tax is generally on the rise except for the month of June. This may be a result of the gas sales tax holiday issued by the County from June 1, 2022 through August 31, 2022. If trends continue, it is conservatively projected that sales tax will exceed the $3.Om budget by $137,000. Recreation Income The ice rink revenue is anticipated to exceed budget by $241k, pool by $119k and the youth/recreation programs are anticipated to fall short of budget by ($115k). Net revenue is projected to exceed budget by $330k. Other Income Other income that will exceed budget but are restricted by fund and purpose are: Ambulance revenue ($304k), Housing revenues ($249k) and Water Revenues ($261k). Sewer rent revenue will fall short of budget by $90k. EXPENSES Anticipated expense savings of $3.0 million are primarily attributable to vacancies (Comptroller, Town Clerk, Engineers, Court Clerk, Community Services), camp savings, and employee benefits. A distribution form the Garbage Commission of $180k and a deferral of $408k for a capital transfer from the Water Fund for the Rye Lake UV Facility as an advance for grant funds rounds out the projected savings. Page 61 of 161 2022 SUMMARY ALL FUNDS 2022 YFDJ Adjusted Year -to -Date Year -to -Date Projected BLcge= Y!Y Budgt Budget @ 6f30/21 @ 6130122 I@ 12131122 Variarce �5 Revenues General Fund 12,701,511 8,316,468 9,162,299 13,906,158 1,204,647 10-2% 72% Part Town 14,858,748 11,500,457 11,634,011 15,279,613 420,865 1.2% 78% Housing Fund 7,572,495 3,919,418 3,901,521 7,821,471 248,976 0.0% 52% Highway 5,867,300 5,104,203 5,569,289 5,892,013 24,713 9.1% 95% Fire 4,442,400 4,389,715 4,540,846 4,540,946 98,546 3.4% 102% Streetlighting 274,900 299,172 274,898 274,900 0 -8-1% 100% Ambulance 1,597,390 1,056,309 1,065,579 1,902,245 304,855 0-9% 67% Garbage 2,458,803 2,198,144 2,458,804 2,458,803 (0) 11-9% 100% Sewer 673,000 100,969 102,813 582,813 (90,187) 1.8% 15% Water 664,107 309,378 231,116 924,817 260,710 -25.3% 35% Total Revenue $ 51,110,654 $ 37,194,233 $ 38,941,174 $ 53,583,778 $ 2,473,123 4.7% 76% Expenses General Fund $ 14,496,660 $ 5,239,660 $ 6,915,025 $ 13,249,299 1,247,361 32.0% 48% Part Town 16,085,528 6,902,850 7,998,612 15,638,578 446,950 15.9% 50% Housing Fund 7,572,495 3,738,942 3,742,086 7,311,959 260,536 0.1% 49% Highway 5,912,951 3,072,140 3,225,887 5,746,908 166,043 5.0% 55% Fire 4,491,033 2,305,560 2,449,090 4,344,925 146,108 6.2% 55% Streetlighting 274,900 159,656 174,433 266,797 8,103 9.3% 63% Ambulance 1,759,630 750,318 940,294 1,717,151 42,479 25-3% 53% Garbage 2,458,803 1,348,767 1,252,115 2,237,691 221,112 -7-2% 51% Sewer 675,840 542,405 457,979 635,833 40,007 -15-6% 68% Water 1,804,277 616,244 1,029,681 1,396,135 408,141 67.1% 57% Total Expenses $ 55,532,118 $ 24,676,542 $ 28,185,201 $ 52,545,276 $ 2,986,841 14.2% 51% Use of Fund Balnce $ (4,421,463) $ 12,517,692 $ 10,755,973 $ 1,038,501 $ 5,459,964 FUND BALANCE Although all of the fund balances are in compliance and anticipated to remain that way through year end, it is important to note that as we prepare for the 2023 Budget inflation and interest rates are climbing and it is anticipated that home sales will slow down as well. On the flip side, sales tax may continue to increase based on higher prices. As a reminder, we allocated $1 million more for capital projects in 2022 than originally anticipated saving debt service in future budgets. We also have to be prepared for unanticipated disasters as FEMA funding takes years to receive. The fund balances below provide the Town with the resources to withstand those types of events. Page 62 of 161 FUND 2022 Appropriated FB Unrestricted Fund Balance @ 1/1/2022 Projected Revenue Projected Expenses Projected Net Results Projected Fun Balance @ 12/31/22 %of Appr FB Policy Compliant General Fund $ (1,830,937) $ 7,659,162 $ 13,906,158 $ 13,249,299 $ 656,859 $ 8,316,021 570 Yes Part Town (1,226,780) 6,645,781 15,279,613 15,638,578 (358,965) 6,286,816 39°/ Yes Housing - 883,454 7,821,471 7,311,959 509,511 1,392,965 18°/ n/a !Highway (45,651) 983,692 5,892,013 5,746,908 145,105 1,128,797 190 Yes Fire (44,133) 553,676 4,540,946 4,344,925 196,021 749,697 170 Yes Streetlighting 137,688 274,898 266,797 8,101 145,789 530 Yes Ambulance (162,240) 680,240 1,902,245 1,717,151 185,094 865,334 490 Yes Garbage 300,601 2,458,804 2,237,691 221,113 521,714 210 Yes Sewer (2,840) 173,902 582,813 635,833 (53,020) 120,882 180 Yes Water (410,400) 1,559,823 924,817 1,396,135 (471,318) 1,088,505 600 Yes Total Revenue $ (3,722,981) $ 19,578,019 $ 53,583,777 $ 52,545,276 $ 1,038,500 $ 20,616,519 370 Page 63 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Connie Green O'Donnell, Deputy Town Administrator Lindsey M. Luft, Assistant to Town Administrator Re: Classification and Compensation Study Date: August 8, 2022 Action Requested: As you know, we have twenty-two positions that are classified as Non-union/Management. Each of these individuals has their own employment agreement which stipulates their benefits and salary at the time they assumed their position/title. From that point forward, we will review their salary on an annual basis during the budget process. Our objective has consistently been to attract and retain qualified employees, and to provide them with competitive compensation and benefits. To ensure we are providing equitable compensation and benefits to our Non-union/Management employees, an in-depth internal and external review would be constructive. Utilizing an outside consultant for this project allows for timely and accurate completion. We prepared an informal Request for Proposal, which was sent to various firms directly and posted on BidNet. GovHR USA, LLC (GovHR) was the only firm to respond stating they could take on the workload at this time. Other firms responded they were unable to accommodate at this time. I have attached GovHR'S proposal for your review. This project would allow for informed decision making for years to come. In light of budget season being upon us, if you are comfortable with this proposal I request this item be placed on the Affairs of the Town section of tonight's agenda for approval. Resolved that the Town Board hereby approves the proposal for a classification and compensation study from GovHR USA, LLC in the amount of $16,800 and hereby authorizes the Town Administrator to execute the agreement and provide the necessary documents to carry out its implementation. Attachments: Proposal - Town of Mamaroneck Page 64 of 161 GovHRUSA � GOVTEMPS USA TOWN OF MAMARONECK, NEW YORK Proposal for a Classification and Compensation Study July 25, 2022 GovHR USA, LLC ("GovHR") is pleased to provide the Town of Mamaroneck with this proposal for a comprehensive Classification and Compensation Study, including a review of benefits, for approximately 24 positions in the organization. The Study will include an evaluation of the Town's overall employee compensation and pay structure to assure both internal and external (marketplace) equity, and a job audit for each position to determine appropriate classification. The Study conducted by GovHR will ensure that an equitable compensation system is in place that is both fair and competitive, enabling the Town to recruit and retain qualified employees. The system will also be fairly easy to administer in an organized and consistent fashion, as well as sustainable for years to come. EXPERIENCE AND QUALIFICATIONS GovHR is a public management consulting firm serving municipal clients and other public -sector entities on a national basis. GovHR is led by Heidi Voorhees, President, and Joellen Cademartori, Chief Executive Officer. Our headquarters offices are at 630 Dundee Road, Suite 225, in Northbrook, Illinois. GovHR is a limited liability company and is a certified Female Business Enterprise in the State of Illinois, working exclusively in the public sector. The company was formed as Voorhees Associates in February 2009, and changed its name to GovHR USA in 2013. GovHR provides service to jurisdictions and agencies in a variety of contemporary issues, including management, financial, and human resources assistance. GovHR has conducted more than 100 classification and compensation studies within the past 10 years. Without fail, every pay plan recommended by GovHR has been successfully implemented by the client. A list of the firm's studies and a complete list of GovHR's clients is located on our website at www.govhrusa.com Ms. Cademartori will serve as the Project Manager for Mamaroneck's Classification and Compensation Study. Ms. Cademartori's contact information is: Joellen Cademartori, Chief Executive Officer GovHR USA, LLC 630 Dundee Road, Suite 225 Northbrook, IL 60062 cademartori@govhrusa.com Telephone 847-380-3238 Ms. Cademartori will be assisted by GovHR Vice President Rodney Crain and Human Resources Manager Mysi Hall in study preparation, data gathering and analysis. Biographies for the Consultant Team are attached to this proposal and their client lists are available on our website at www.govhrusa.com. 630 Dundee Road, Suite 225, Northbrook, IL 60062 Local: 847.380.3240 Toll Free: 855.68GovHR (855.684.6847) Fax: 866.401.3100 GovHRUSA.com EXECUTIVE RECRUITMENT INTERIM STAFFING MANAGEMENT AND HUMAN RESOURCE CONSULTING Page 65 of 161 HR USA page 2 GovHR is currently working on several classification and compensation studies for clients in California, Iowa, Illinois, Massachusetts, Michigan, Pennsylvania, Washington, Wisconsin. These studies are in varying stages of completion, and the Consultant Team has the time required to complete this Study for the Town of Mamaroneck. APPROACH AND METHODOLOGY The Town of Mamaroneck would like a comprehensive review and update of its current classification and compensation system for approximately 24 positions in the organization. One of the purposes of the Study is an evaluation of the labor market, and the Study data will allow the Town to better understand its competitive pay position and to determine its strengths and weakness relative to the comparable labor market. To accomplish these objectives, GovHR will perform the following steps (listed in the order that the work will be performed). Please note, we have specified those areas where we will need the Town's input/assistance. Meetings, Salary and Benefits Survey, Job Analysis. DELIVERABLE: Start Up Documents DELIVERABLE: Job Analysis Questionnaire Form • Study preparation and project meeting (via telephone or video conference call). Meet with Town representatives to discuss study methods, review organization charts, personnel rules and regulations, and the current classification and pay plans. Prior to the meeting, GovHR will require copies of the organization charts for each department, all pay plans, the current personnel manual and any other relevant information related to salaries to make for a more productive initial meeting. • Establishing comparables DELIVERABLE: Group of Comparable Communities Working with Town staff and using our broad -based cohort methodology, we will determine a logical survey sample of "like" municipalities that impact the compensation market for the Town. In selecting public employers, we normally use criteria such as number of employees, population served, EAV, budget size, proximity, etc., the purpose of which is to select jurisdictions that are most comparable to Mamaroneck. • Prepare and send out salary and benefits surveys. GovHR will design and send out the salary and benefits surveys (under Town letterhead) to gather salary and benefits data for each of the 24 classifications in the comparable communities. In addition to job titles, brief position descriptions are included in the survey to make sure we are receiving salary and benefits data for "like" positions in the comparable communities. We will collect benefits data for up to 10 benefits provided by the Town. Note: While GovHR will prepare all the materials to be sent out for the salary surveys, we have found that sending out the survey under the client's letterhead generates a better/faster response from the survey respondents than when it is sent out under our letterhead/name. In addition, the 630 Dundee Road, Suite 225 1 Northbrook I Illinois 1 60062 1 847-380-3240 Page 66 of 161 HR USA page 3 Town may be asked to make one follow up contact to those municipalities that do not initially respond to the survey request. • Job evaluation analysis and establishment of gob classification system. GovHR will perform the following: ➢ Read up to 25 Job Descriptions. ➢ Apply a measurement system of job evaluation factors, using nine (9) main factors used in our job evaluation instrument in order to evaluate the internal/comparable worth of each job classification. Upon completion of the job evaluation measurements, a new Classification Plan will be developed. It is important to emphasize that the job, not the qualifications or performance of the incumbents, is being evaluated. Part of this process will include the evaluation of current job titles and the recommendation for any changes to same, assuring that the job title and related recommended pay range matches what the employee is actually doing. Note: A formal job evaluation system, such as the one utilized by GovHR, is an attempt to objectify the reasons that jobs are compensated differently. Most compensation practitioners agree that three (3) basic factors are important in determining compensation. These are: (1) skills required; (2) responsibility; and (3) working conditions. The Equal Employment Opportunity Commission recognizes these three (3) basic factors, along with seniority and performance, as valid determinants of compensation. The nine (9) factors used by GovHR are essentially subdivisions of the first three (3) factors mentioned above. In addition, it is GovHR's practice that, under Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and the Age Discrimination of Employment Act (ADEA), it is illegal to discriminate in any aspect of employment. GovHR will not use discriminatory practices on the basis of race, color, religion, sex, national origin, disability, or age when performing a classification analysis. Decisions and recommendations will not be based on stereotypes or assumptions about the abilities, traits, or performance of individuals of a certain sex, race, age, religion, or ethnic group, or individuals with disabilities. ➢ Based on the results of the job evaluation process outlined above, assign all classifications to skill levels. Note: Logical breaks in the continuum of points determine the skill levels used for determining the classification system. For example, skill level 1 might contain jobs that scored between 185 and 200 points, skill level 2 between 205 and 220 points, and so on. ➢ Review the results of the job evaluation exercise with Town representatives and revise as necessary. II. Salary and Benefits Survey Analysis. DELIVERABLE: Salary Survey Data DELIVERABLE: Benefits Survey Data DELIVERABLE: New Salary Schedules The following steps will be included in this component of the Study: • Tabulate, summarize, and analyze comparative compensation information obtained through the surveys. Our pay tabulations compare the Town's salaries for the surveyed positions with the average minimum and the average maximum of the survey data for each surveyed class, when possible. Data is displayed for each jurisdiction on each class and summarized in an overall table. 630 Dundee Road, Suite 225 1 Northbrook I Illinois 1 60062 1 847-380-3240 Page 67 of 161 HR USA page 4 This data is analyzed to determine the percentage difference between the Town's present pay for each class and the survey data. The Consultants will work with the Town at the initial meeting to determine its policy with respect to compensation (i.e., 501h percentile; 751h percentile, etc.). Once this is determined, the Consultants will use the salary survey data to develop and recommend new salary schedules for the Town's 24 classifications. This process will include a recommendation regarding how employees are inserted into the new plan and how they move through the proposed pay plan (either via a merit system or defined merit increment plan), with recommendations for a specific performance -oriented program with respect to salary advancement through the new salary ranges. The salary schedules will outline what the specific percentages are between ranges and grades. Note: GovHR always recommends that there be a merit component associated with the granting of wage adjustments and a recommendation for this will be included in the Town's report. • Tabulate, summarize, and analyze comparative benefit information obtained through the survey. GovHR will make suggestions and recommendations where the Town's benefits are inconsistent with the survey group. (Note: Regarding health benefits, GovHR typically requests respondents to provide information regarding employee and employer contribution amounts and for a copy of their health summary, which is provided to the Client. If a more detailed analysis is desired, GovHR can provide this for an additional cost at our hourly rate.) III. Progress Reports (via email and video/conference calls) GovHR prides itself on our attention to and communication with our clients as the project proceeds. As such, GovHR will strive to maintain regular contact with the Town's representative and to be available to address the Client's questions, concerns and needs. GovHR will make regular progress reports to the Town as requested, particularly at critical points in the Study. Additionally, the Project Manager will meet with the Town representative and other key staff such as department heads to participate in a question -and -answer session and to review the results of the job evaluation exercise and the proposed new salary schedules. IV. Draft and Final Report Preparation DELIVERABLE: Draft and Final Report A draft report will be prepared by the Consultants and sent electronically to the Town that includes: ➢ an Executive Summary highlighting the overall scope of the Study and the general observations, outcomes and recommendations contained within the Report; ➢ a summary of all aspects of the Study, including recommendations, methods and guidelines for achieving the overall aspects of the Study as well as recommendations for annual maintenance and review of the new plans; ➢ pay range options that are consistent with the Town's pay policy, outlining the pros and cons of each option; ➢ assignment of each position to an appropriate classification and pay grade based on internal equity and marketplace considerations; ➢ recommendations on keeping the plan current, equitable and up to date over the next ten years; 630 Dundee Road, Suite 225 1 Northbrook I Illinois 1 60062 1 847-380-3240 Page 68 of 161 ail HR USA page 5 ➢ an implementation plan and cost estimates of implementing the Study's findings and recommendations. • Once the Town representatives return review comments, a final report will be prepared and sent to the Town. V. Presentation of Findings (Protect Manager) The Project Manager will make a presentation of findings to the Town Board and other Town Management detailing the final results of the Study. The final report will include a procedure manual and appropriate forms for Administrative staff/or supervisors to maintain the recommended classification and pay plan(s). VI. Trainin GovHR will provide the Town with a manual on the use of the system and will train designated staff on the maintenance and upkeep of the classification and compensation plan. PROPOSED PROJECT TIMELINE GovHR is available to start this project within three weeks of acceptance of its proposal. A Study of this size would normally take approximately 90 days. This timetable below is contingent upon the timely response from the comparable communities supplying the salary data. Following is a detailed breakdown of the work schedule: • Week 1: Meet with Town representatives to discuss Study methodology and expectations. • Week 2: Prepare and distribute salary and benefits surveys to comparable public entities. • Week 4 to 5: Return of salary and benefits surveys. • Week 6: Reading of job descriptions; analyze data, prepare new classification and compensation plans. • Week 7: Send draft findings to the Town. • Week 8: Meet with key Town representatives to review preliminary findings. • Week 9: Prepare Draft Report and send to the Town. • Week 10: Get return comments from the Town. • Week 11: Prepare Final Report. • Week 12: Present Report to the Town Administrator and Management. GovHR is mindful of the Client's desire to have a finished quality product within a reasonable time after initiating a Study of this kind, and we pride ourselves in adhering to this timeframe. Our past clients will confirm our diligence in delivering our report and other deliverables on time. 630 Dundee Road, Suite 225 1 Northbrook I Illinois 1 60062 1 847-380-3240 Page 69 of 161 HR USA page 6 REFERENCES Town of Milford, Massachusetts Classification and Compensation Study (2021/22) Contact: Kristin Melpignano, HR Director 774-462-3308 KMalpignano@Milfordma.gov Town of Falmouth, Massachusetts Classification and Compensation Study (2020/21) Contact: Peter Johnson -Staub, Assistant Town Manager 508-495-7320 Peter. lohnson-Staub@falmouth mass. us Town of Hingham, Massachusetts Classification and Compensation Study (2020/21) Contact: Lisa Campbell, Human Resources Director 781-804-2479 humanresources@hinF,ham-ma.F,ov COST PROPOSAL We have proposed that the entire Study be conducted virtually due to the pandemic; however, if the Town requests any in -person meetings, GovHR will provide the Town with an additional estimate for travel and related expenses. GovHR has conducted several virtual studies since the start of the pandemic, resulting in significant cost savings to our clients. We estimate the fee for the entire study to be $16,800 and will agree to complete the study for this fixed fee of $16,800. Payment will be due as follows: 50% of the professional fees ($8,400) will be due after the initial project meeting, and the balance will be billed after the Study is completed. Invoices will be sent to the Town and are payable within 30 days of receipt, after which a 2% monthly interest charge will accrue. Hour Study Phase Breakdown Breakdown Cost I. Meetings, Salary and Benefits Survey, Job Analysis Study preparation and project meeting (via conference call) 2 hours $300 Establishing comparables 10 hours $1,500 Prepare and send out salary and benefits surveys 16 hours $2,400 Job evaluation analysis and establishment of job classification system ➢ reading of up to 25 JDs 6 hours $900 ➢ analyzing data and establishing classes 10 hours $1,500 ➢ assigning of skill levels 4 hours $600 ➢ review and evaluation of preliminary analysis with Town 4 hours $600 representatives (via email and conference calls) 630 Dundee Road, Suite 225 1 Northbrook I Illinois 1 60062 1 847-380-3240 Page 70 of 161 HR USA age 7 II. Salary and Benefits Survey Analysis Analyzing salary survey data 12 hours $1,800 Analyzing benefits data 12 hours $1,800 Establishing new salary schedules 12 hours $1,800 III. Meetings with Town representatives and Department Heads to Review Survey Data and Job Classifications (via conference calls) 4 hours $600 IV. Draft and Final Report Preparation • Writing draft report 12 hours $1,800 • Final report 4 hours $600 V. Presentation of Findings to Town Board and Management 2 hours $300 VI. Training on Use of System 2 hours $300 PROJECT HOUR AND COST TOTAL 112 Hours $16,800 NOTE: If the Town accepts our proposal for this project, GovHR will for one (1) year from the date of the signature of this agreement, provide support services at no additional cost. This will include any telephone communication necessary by the staff with regard to any questions concerning the report. OPTIONAL SERVICES/EXPENSES: Progress Reports — It is customary to have periodic telephone conversations throughout the Study to give progress reports. There will be no charge for these periodic telephone updates. Site Visits — If the Town chooses to have the Consultants make any on -site visits (and CDC and State guidelines say it is safe to travel) for meetings and/or presentation of findings, there would be additional costs for consultant travel and related expenses. Job Descriptions — Updates to existing job descriptions cost $200.00 each; new job descriptions, if needed, cost $300.00 each. The job descriptions are done after the rest of the Study is complete and are billed separately. Additional Services — any additional services not covered in this Proposal including the development and assistance with an employee appeal process will be billed at the rate of $150 an hour plus expenses. 630 Dundee Road, Suite 225 1 Northbrook I Illinois 1 60062 1 847-380-3240 Page 71 of 161 l HR USA page 8 CONCLUDING REMARKS In closing, GovHR is a public -sector management consulting firm devoted to assisting only public- sector entities. We believe that the team assembled for conducting the proposed study for the Town of Mamaroneck is of the highest caliber and qualifications. GovHR appreciates your consideration of this proposal and looks forward to the opportunity to work with the Town on this important project. Sincerely, Q � 1pw)�A Judith Schmittgens Corporate Secretary and Compliance Manager Attachments: Consultant Biographies 630 Dundee Road, Suite 225 1 Northbrook I Illinois 1 60062 1 847-380-3240 Page 72 of 161 • GovHR usa � � GOVTEMPS USA Joellen Cademartori is the chief executive officer and co-owner of GovHR USA and has nearly 30 years of cumulative experience working in the public sector as a municipal leader, and in human resources and management consulting. Joellen's exceptional communication style has enabled her to develop and maintain strong relationships with her peers, elected and appointed officials, and related local government partners. The public sector human resources and management projects Joellen has worked on have earned her respect in local governments across the country. Due to her commitment and dedication to local government, she is known an industry leader in executive recruiting, interim staffing, in addition to human resources and management consulting work. Throughout her career, Joellen has been privileged to serve on numerous local, state and national committees. A personal and professional highlight for her was being on the International City/County Management Association (ICMA) Executive Board as a representative from the Northeast Region. Joellen regularly speaks in front of groups, and writes about a variety of local government topics, which include organizational analysis, generational diversity, succession planning, performance management, resume development and interviewing skills and techniques. She is dedicated to developing the next generation of managers and remains passionate about excellence in local government. PROFESSIONAL EDUCATION • Master of Public Administration, Northeastern University, Boston, MA • Bachelor of Economics, Worcester State College, MA • Senior Executive institute, Leading, Education & Developing (LEAD) Program, University of Virginia, Weldon Cooper Center for Public Service PROFESSIONAL DEVELOPMENT AND SPEAKING ENGAGEMENTS • Executive Recruiter Panel — Investing in the Next Generation of Leaders, NFBPA— Emerge 2020 • Re -Evaluating Your Employee Evaluation, MMA 2020 • Succession Planning for the Public Sector Webinar, NPELRA 2020 • What Does it Take — Landing Leadership Positions, ICMA 2019 • Achieving Your Leadership Potential Thinking Strategically About the Next Steps in Your Career, NFBPA 2019 • Succession Planning tips to Achieve Unity Through Diversity, MMA 2019 • Putting Your Best Foot Forward — Interview Skills for Women, including Posture, Presence and Bias, WCMA Women's Leadership Seminar 2018 • Tips for a Successful Recruitment Process — MMA 2018 • Hire Hard, Manage Easy — Tips for Getting the Best Employees, IPELRA 2018 • Achieving Your Leadership Potential: Thinking Strategically About the Next Steps in Your Career, LGHN 2018 Click here to view full biography at GovHRusa.com MEMBERSHIPS AND AFFILIATIONS • International City and County Management Association (ICMA), Member • ICMA — Task Force on Deputy/Assistant Managers 2017-2018, Current Member • Illinois City and County Management Association (ILCMA), Current Member • ICMA - Task Force on Women in the Profession 2012 — 2014, Member • ICMA - Conference Planning Committee 2010 — 2011, Chair PROFESSIONAL BACKGROUND 24 Years of Local Government Leadership and Management • Evanston, IL Director of Administrative Services 2009-2011 Director of Human Resources 2007-2009 • Catawba County, NC Assistant County Manager 2004-2007 • Barnstable, MA Assistant Town Manager 2000-2003 • Yarmouth, MA Assistant Town Administrator 1993-2000 • Northborough, MA Assistant Town Administrator 1992-1993 Acting Town Administrator 1991 Administrative Asst. to the Town Admin 1988-1990 • Holden, MA Intern 1987 qq GovHR usa E, GOVTEMPS USA Rodney Crain is an experienced human resources leader with a career that spans 40 years in both public and private sector organizations. As a Vice President with GovHR USA, he provides executive search and general management consulting for clients. He is a collaborative leader who is able to build and maintain high performance organizations and who has demonstrated skill in the areas of executive/ leadership coaching, talent acquisition, succession planning and compensation. During his career, he has worked for Fortune 100 and 200 companies where he was able to learn and implement innovative strategies for increasing employee engagement and helping businesses achieve their mission and vision. Among his results were the development of staffing models that aligned with short and long-term goals, succession planning tools that assessed talent at all management levels and utilizing change management techniques to increase success of on -going organizational changes — especially as related to mergers, acquisitions and jobs/job family designs. Mr. Crain was able to transition to the public sector where he used those skills to re -brand the hiring process for the City of Austin into the Acquiring Talent Lifecycle. He and his team not only provided oversight and governance for the staffing and talent solutions for the City's 40 departments, but also managed over 30 executive recruitments annually. On several occasions, he represented the City on television broadcasts and radio spots to help promote the City's brand. Over the course of his tenure, he was also able to drive several strategic objectives, such as leading the effort to assist formerly incarcerated applicants in securing employment through delaying criminal background checks, hosting five job fairs annually at locations throughout the City to ensure access by all demographic groups, and using data analytics to target opportunities to increase the talent pool of women and minorities for City jobs. His consulting philosophy can be summed up this way: His primary purpose is to assist in building organizational capability. This capability is necessary to sustain growth in any business, and effectively assessing talent is a key factor in that process. Therefore, he continually strives to earn the right to be a trusted advisor, so that he can be a partner in attracting and retaining the diverse talent best suited for long-term success in an organization's environment. PROFESSIONAL EDUCATION, TRAINING & INSTRUCTION • Master of Business Administration degree in Human Resources and Operations Management, Consortium for Graduate Study in Management Fellow, Washington University in St. Louis • Bachelor of Science degree in Secondary Education, magna cum laude, University of Central Missouri, Warrensburg • SHRM-Senior Certified Professional, Society of Human Resource Management • HRCI —Senior Professional in Human Resources, Human Resources Certification Institute • California Community College Instructor, Board of Governors of the CA Community Colleges MEMBERSHIPS AND AFFILIATIONS • Austin Human Resource Management Association • National Forum for Black Public Administrators • IPMA-HR Texas • Society of Human Resource Management California AWARDS • Travis County Sheriff's Office Vision Award • TMHRA, Innovation in Municipal Human Resources Management • City of Austin Distinguished Service Award PROFESSIONAL BACKGROUND Over 35 Years of Human Resource Experience • Talent Acquisition Manager, City of Austin (2014-2022) • Talent Council Member, Greater Austin Chamber of Commerce (2016-2022) • Citizen's Review Panel Member, Office of Police Oversight, City of Austin (2009-2012) • Human Resources Director, ManpowerGroup (2009-2013) • Human Resources Manager, ManpowerGroup (2003-2008) • Human Resources Functional Manager, Hewlett-Packard Company (1995-2001) in F"1 ;•;; -44 qq GovHR usa M GOVTEMPS USA Mysi Hall, MPA, PHR is the Communications and Human Resources Manager of GovHR USA. She joined in 2013 and has served a key role in internal human resources policies and procedures, benefits administration, risk management, payroll processing, interim staff placement and on -boarding, development of social media outreach, utilization of web -based tools, website maintenance, administrative assistance, event management, research and reporting. Through her government and non-profit administration career, Mysi has acquired varied experience in coordination of public efforts, public policy, marketing, grant writing, fundraising, event planning, research, program evaluation and community development. She has extensive technical skills and knowledge in web based programs, database administration, html, desktop publishing, and reporting. Mysi received her Bachelor's in Psychology with double minors in Urban Studies and Management from Wittenberg University (2003) and Master's in Public Administration (2005) from Northern Illinois University. As a graduate student, she served as an Administrative Intern for the Evanston City Management Office and as the Finance Graduate Intern for the City of Aurora, Illinois. Mysi is currently studying the Juris Doctorate program at Chicago -Kent Law School with a concentration in Employment and Labor Law. After graduating from NIU, Mysi accepted a position with the Village of Huntley as a Management Assistant, where she worked in Public Information, Planning and Transportation, Project Management, and Special Events. After leaving the Village of Huntley in early 2007, Mysi served as a Development Associate for Family Alliance, Inc., a non-profit day center for seniors. From 2008-2011, Mysi served as the Continuing Medical Education Manager for the AADEP, a non-profit professional association for disability evaluating physicians. In 2011, Mysi co-founded CitySquare Solutions, a public administration and technology consulting services firm. Additionally, Mysi achieved Professional Human Resources (PHR) Certification in April 2017. Mysi is currently President for the Legacy Project, an organization dedicated to the advancement of women in local government. PROFESSIONAL EDUCATION • Master's degree in Public Administration, Northern Illinois University, IL • Bachelor of Arts degree in Psychology with double minor in Urban Studies and Management, Wittenberg University, OH • Professional Human Resources (PHR) Certification PROFESSIONAL DEVELOPMENT AND SPEAKING ENGAGEMENTS • Succession Planning, Panelist — IAM MA, 2017 • Recruiting in the Digital Age, HR Association of Oakbrook, 2017 • Girl Power: Empowering Women in Leadership, Panelist - IAPD, 2019 • Illinois Search and Staffing Association, Member • SHRM, Member • Former, IAMMA Member • Former, ILCMA Member PROFESSIONAL BACKGROUND 24 Years of Local Government Leadership and Management • Public Admin and Technology Consultant, Founder CitySquare Solutions, 2011-2016 • Education Manager, American Academy of Disability Evaluating Physicians 2008-2010 • Development Associate, Family Alliance, Inc, Senior Services Center, 2007-2008 • Management Assistant, Village of Huntley, IL 2006-2007 MEMBERSHIPS AND AFFILIATIONS • Graduate Finance Intern, City of Aurora, IL 2004-2005 • Legacy Project, Board Member (2018-Present) • Manager's Office Intern, City of Evanston, IL 2003-2004 • Legacy Project, Communications Committee Chair (2015-2020) • Manager's Office Intern, City of Springfield, OH 2O00-2003 • Legacy Project, Professional Development Committee Chair (2021-Present) Click here to view full biography at GovHRusa.com Page 75 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: Discussion - Pool Improvement Project - SAM Grant Date: August 11, 2022 Action Requested: Attached is a memo from Tracy Yogman regarding the SAM Grant application. We are requesting that the Board authorize the attached resolution so we can pursue a master plan of the entire Hommocks Pool site, rather than just the kiddy pool/splash pad area. We have already received verbal approval from various agencies for this type of change to the grant application. The resolution offered for consideration is included as an attachment in Tracy's memo. Page 76 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 Tyogman@townofmamaroneckNY.org Date: August 17, 2022 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: SAM Grant -Pool Improvement Project Approval General: The Town has previously received a $250,000 grant through the SAM Grant for the Hommocks Pool. The SAM Grant program is administered by the Dormitory Authority of the State of New York (DASNY). The grant application has been submitted for the design and construction of a spray pad. Rather than just focusing on the kiddy pool/splash pad improvements, we are now working on a master plan development project that will allow for design of improvement to the entire Hommocks Pool Complex to better meet Town recreational needs now and into the future. As such, the attached updated grant application will be needed to reflect the updated project description and revised budget. The cost for the design phase of the pool complex improvement project is estimated to be $298,500. With the $250,000 grant, the Town's share of the project would be $48,500. A requirement of the application is a resolution of the governing body committing to the sponsor's share of the project. The sponsor in this case being the Town. If the Town Board wishes to move forward with the grant and update the project, the attached resolution should be adopted. Page 77 of 161 Resolution -Commitment of Funding Design Phase of Hommocks Pool Complex Whereas, the Town of Mamaroneck has proposed a revision to the design phase of the improvements to the Hommocks Pool Facility which will increase capacity, greatly enhance the aquatic experience and meet the demand for use of the facility; Whereas, the total cost of the project is estimated to be $298,500 and; Whereas, the Town has previously received a grant in the amount of $250,000 under the State and Municipal Facilities Capital Program, and the remaining portion of the project cost is $48,500, which would be borne by the Town. NOW THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Mamaroneck hereby commits to funding the Town's share of the project cost for design services for the Hommocks Pool Complex and the Town Administrator is hereby authorized to sign and fulfill any related documents. Attachments: Pool Improvement SAM Grant Application -Updated August 2022 Page 78 of 161 Page 1 of 3 STATE AND MUNICIPAL FACILITIES CAPITAL PROGRAM (SAM) PRELIMINARY APPLICATION SECTION 1: GENERAL INFORMATION - A. Project Name: Hommocks Pool Improvements Project Location: Hommocks Pool Facility 140 Hommocks Road Larchmont, New York B. Organization / Grantee: Legally Incorporated Name: Town of Mamaroneck Street not P.O. BOX : 740 West Boston Post Road Ci : Zip: County: Mamaroneck, New York 10543 Westchester County Phone: (914) 381-7850 EXt: Fax: (914) 381-2110 ,ail, tyogman@townofmamaroneckny.org Contact Name & Title: Tracy Yogman Federal Taxpayer I.D./ Charity Reg.# (Non:Only): 13-60007302 1. Type of Organization: ❑ Business Corporation ❑ Public School District ❑ State ❑ PubIic Housing Authority 0 Municipal Corporation ❑ Public Library or Library System ❑ Water District ❑ Fire District / Commission / Department / ❑ University / Educational Organization (SUNY, Volunteer Rescue & Ambulance Squad Community College, Private) ❑ Public Park Conservancy or Not -for -Profit ❑ Sewer District Investment in Parks ❑ Metropolitan Transportation Authority ❑ Other 2. a) Is the organization currently seeking or receiving any other New York State assistance for this project? 91 No ❑ Yes b) Is the SAM Grant a match to receiving the Other New York State Assistance? ❑✓ No ❑ Yes s Xgl, please provide a detailed explanation on an attached separate sheet. SECTION 2: PROJECT DESCRIPTION Project Description and Amount 1. Please attach a separate sheet with a detailed description of the specif c capital project that will be undertaken and funded pursuant to this Grant. 2. Project Start Date- Octnher 202 Anticipated Date of Project Completion, June 2023 3. Please Iist the anticipated amount of funding to be received from the SAM Program for this project: $250,000 Page 79 of 161 Page 2 of 3 4. Will any entity other than the Grantee set forth in Section 1, above, be paying any project related costs? ❑✓ No (]Yes If Yes, please attach a separate sheet setting forth the costs to be paid by another entity, as well as a description of the relationship between the Grantee and the other entity. 5. Does the Applicant own the site where the project will be located? [:]No ✓❑Yes .lLbL% please attach a separate sheet describing the control the Applicant has over the Project site. 6. Does the applicant plan to occupy 100% of the project facility? ❑ No ❑✓ Yes If No, attach a schedule explaining the planned occupancy. 7. If an organization other than the Grantee will have an interest in the equipment or real property purchased with Grant funds, please attach a separate sheet describing the legal relationship between the Grantee and the organization. 8. Does the project require environmental or other regulatory permits? If Yes, please specify type: X No Yes Have they been secured? No Cl Yes ❑ NA If No, please specify why: Permits cannot be obtained until final design and construction drawings are completed. 9. Has any State or local government agency reviewed the project under the State Environmental Quality Review Act (SEQRA)? ❑d No ❑ Yes ❑ NA If Yes, please set forth the lead agency for the review and provide a copy of the negative declaration, findings statement, or Type II memo issued by the lead agency. SECTION 3: ELIGIBILITY FOR TAX-EXEMPT FINANCING 1. Has the applicant previously received financing from the sale of tax-exempt bonds? ❑ No ❑✓ Yes If Yes, attach a schedule describing the details of such financing. 2. Does the applicant anticipate applying for financing for this =ject from the sale of other bonds? X No _Yes 3. Have any funds been expended or obligations incurred to date on that portion of the project for which this application is made? ✓❑No ❑ Yes If Yes, attach a schedule showing details of such disbursements (date, purpose, payee, etc.). 4. Will the Grantee be utilizing internal labor for any portion of the project? ❑✓ No ❑ Yes If Yes. attach a narrative summarizing the usage and dollar value of internal labor on the project. Internal labor costs will no be reimbursed from SAM Grant proceeds. Page 80 of 161 Page 3 of 3 SECTION 4: PROJECT BUDGET Complete the following Project Budget detailing the proposed sources and uses of funds (attach additional sheets if necessary) that will be utilized to complete the Project. State the source of the funding, and any contingencies that need to be satisfied prior to accessing the funds. Please-iuclrtrle evidence of caauuitted fitsidinLy sources 11) he reserl.to complete the oruiecl as rle erlberl. This lnay include a copy of lefter(s) of credit, award letters, a resolution from the governing board of the Grantee committing to provide the balance of the funds, or a combination of the above. USE OF SOURCES TOTAL FUNDS other sources (Please specifp each source and include commitment letter or other evidence that funds have been State In -Kind /Equity /Sponsor secured) Source Tasks Entity Name Amount Name Amount Entity Name Amount General Conditions Site Preparation Town Funding Spray Pad Const,/Equip. SAM Grant $250,000.00 Town Funding $48.500 $298.500 Landscaping - Town Funding Pool Deck Replacement Town Funding DcsignlEngincering Town runding Contingency Town Funding 0 Total: $250.000.00 $48,500 $298.500 I hereby certify that the information in this Preliminary Application is true and correct in all material respects, and I understand that the Dormitory Authority of State of New York and other entities that may be involved in the grant process are relying on this information in the course of the reviews that are required under Federal and State law. Signature of A@o ed Officer Tracy Yogman Print Name Town Comptroller/Director of Finance August 9, 2022 Date Page 81 of 161 New York State and Municipal Facilities Capital Program (SAM Grant) Hommocks Pool Improvements Attachment #1- Project Description The Town of Mamaroneck is requesting funding to assist with improvements to the Hammocks Pool Complex. Included in the facility is a small training pool and a kiddy pool for very young children. The Town operates the pool facility which serves the entire Town of Mamaroneck (population 29,000) including the Villages .of Larchmont and Mamaroneck as well as the unincorporated Town. The Town wishes to expand the current recreational opportunities based upon resident feedback most recently received during the initial phases of developing the Town's Comprehensive Plan and similar feedback heard from the community for many years. The existing Hommocks Pool Complex has extremely limited outdoor pool capacity that is inadequate for the current resident demand. Alternative water features ("splash pad") for young children and non -swimmers are also undersized and exhibit deterioration that requires replacement. The existing kiddy pool was constructed 22 years ago. In that time the infrastructure of the kiddy pool has deteriorated severely. There are undetectable leaks' in the kiddy pool and the concrete base has shifted due to underground conditions. These conditions exist for the larger pool as well. Rather than just focusing on the kiddy pool/splash pad improvements, the master plan development project will allow for design of an improved Hommocks Pool Complex to better meet Town recreational needs now and into the future. Certain components of the plan are expected to include enlarging the entire complex footprint and increasing the pool size, providing for a shallow entry area, and replacing the small kiddy pool with an expanded splash pad facility with play equipment, shade structures and additional patio area. By expanding the entire facility and' improving its condition the Town can better meet the resident demand for the use of the facility and provide additional swim team for the Town's summer campers. For years, the Town has investigated the possibility of purchasing property to support this -critical recreational need, however, this has proven to be an insurmountable challenge given the lack of available property in the community. The ability to expand on the current footprint has now been determined to be the most prudent and cost effective course of action. The Town consultant's scope of work for master plan creation will include design development, permitting and procurement support phases as part of their contract. This will be the first phase of the project followed by construction. The Town secured an estimate for the design phase of this project in the amount of $298,500. The grant funds would be utilized to fund this first phase and the Town's cost share will be the balance of $48,500. That will allow us to progress,with this project, complete a design and issue a bid by next summer. We would then have a solid project budget that we can use.to seek additional grants that may be available in the future for the construction costs. Page 82 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR To: Supervisor and Town Board TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: Hommocks Pool Complex Design- SEQRA Determination Date: August 11, 2022 Action Requested: Attached is a memo from Tracy Yogman regarding the SEQRA Determination for the Hommocks Pool Complex Design. We are requesting that the Board approve the attached resolution. Page 83 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 tyogman@townofmamaroneckNY.org Date: August 11, 2022 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: Hommocks Pool Complex Design- SEQRA Determination General: An application for the DASNY grant application for the design and construction of the spray pad at Hommocks Pool to replace the kiddy pool was submitted in 2021. Rather than just focusing on the kiddy pool/splash pad improvements, the master plan development project will allow for the design of an improved Hommocks Pool Complex to better meet Town recreational needs now and in the future. As a result, an updated application will be submitted for the design of the pool complex. A requirement of the application is a resolution whereby the Town Board makes a State Environmental Quality Review(SEQR) determination. A proposed resolution is provided below. Resolution Whereas, it has been determined that the Hommocks Pool Complex requires renovations, replacement and an upgrade; Whereas, the Hommocks Pool complex will be evaluated by a design consultant to improve the entire site and provide design development options for future construction. NOW THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Mamaroneck does hereby declare the project to be a Type II Action with no impact under the New York State Environmental Quality Review Act (SEQR) and requires no further action, and BE IT FURTHER, RESOLVED, that the Town Board of the Town of Mamaroneck does hereby declare itself the Lead Agency for coordinated State Environmental Quality Review (SEQR) of the project and the Town Administrator is hereby authorized to sign and fulfill all related documents. Page 84 of 161 • Town of Mamaroneck ` Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 MRobson@TownofMamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Suspension of Parking Regulations Date: August 17, 2022 Due to the construction project at Lot B, we need to make accommodations for those with parking permits there to park elsewhere during the period of time that the lot is unavailable. Bill Maker has prepared the attached resolution to allow for this temporary suspension of parking restrictions. We are therefore requesting the adoption of this resolution. Page 85 of 161 On the motion of Councilmember J seconded by Councilmember The following resolution was adopted: Whereas, the upper level of Lot B will be closed so that maintenance work can be performed, and portions of the lower level also will be closed from time to time for the same reason, and Whereas, the maintenance work will occur from approximately August 29, 2022 until approximately October 14, 2022, and Whereas, on -street parking for persons having permits to park in Lot B should be provided during the period when the upper level of Lot B is closed. BE IT RESOLVED The restrictions on parking contained in Mamaroneck Code §§ 219-20 (Parking prohibited certain times). 219-22 (Time limit parking) and 219-55 (Public highway parking) shall not apply to holders of parking permits for Lot B who shall be entitled to park 24 hours per day, 7 days per week on the following streets: Vine Street, Myrtle Boulevard, Madison Avenue, Washington Square and New Jefferson Street during the period when the upper level of Lot B is closed; provided that the vehicles of such persons display a temporary pass issued by the Police Department authorizing the vehicle to be parked on these streets, and BE IT FURTHER RESOLVED The suspension of the parking restrictions mentioned above shall begin on the day when the Town Administrator declares that the upper level of Lot B is closed and end on the day after the day when the Town Administrator declares that the upper level of Lot B is reopened. The foregoing was put to a vote: Nichinsky King Fiddelman Katz Elkind-Eney August 17, 2022 (FINAL) Page 86 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: Readoption of the 2022 Water Project Bond Resolution Date: August 12, 2022 Action Requested: Attached please find a memo from Tracy Yogman regarding the Readoption of the 2022 Water Project Bond Resolution. We are requesting the following action by the Board: Resolved that the Town Board hereby authorizes the issuance of $802,800 bonds of the Town of Mamaroneck to pay the cost of the increase and improvement of the facilities of the Water District No.I in the Town of Mamaroneck and shall supersede the bond resolution dated and duly adopted June 8, 2022 for the aforesaid capital projects. Page 87 of 161 Town of Mamaroneck Comptroller, Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 tyogman@townofmamaroneckNY.org Date: August 12, 2022 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: Readoption of the 2022 Water Project Bond Resolution General: The bond resolution adopted by the Town Board on June 8th for the cost of the increase and water project increase and improvement of the facilities of the Water District No.1 indicated the probable useful life of the water projects is 5 years rather than 40 years. This will affect the length of time the bonds can be issued. An updated bond resolution was provided by bond counsel to update the probable useful life to 40 years for readoption. Attached is the updated resolution. Attachment/s: 2022 Water Project Bond Resolution for Readoption Page 88 of 161 BOND RESOLUTION DATED AUGUST 17, 2022. A RESOLUTION AUTHORIZING THE ISSUANCE OF $802,800 BONDS OF THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, TO PAY THE COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE WATER DISTRICT NO. 1, IN THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK. WHEREAS, pursuant to the provisions heretofore duly had and taken in accordance with the provisions of Section 202-b of the Town Law, and more particularly an Order dated the date hereof, said Town Board has determined it to be in the public interest to improve the facilities of the Water District No. 1, in the Town of Mamaroneck, Westchester County, New York, at an aggregate maximum estimated cost of $802,800; and WHEREAS, the capital project hereinafter described, as proposed, has been determined pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, to not have any significant adverse impact on the environment NOW, THEREFORE, BE IT RESOLVED, by the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. For the class of objects or purposes of paying the cost of the increase and improvement of the Water District No. 1, in the Town of Mamaroneck, Westchester County, New York, consisting of the following: a) improvements to the Rye Lake Filtration Facility of the Westchester Joint Water Works ($189,000), and b) reconstruction of water storage tanks ($613,800), including in each case, original furnishings, equipment, machinery, apparatus, appurtenances, and incidental improvements and expenses in connection therewith, there are hereby authorized to be issued an aggregate $802,800 bonds of said Town pursuant to the provisions of the Local Finance Law. Page 89 of 161 Section 2. It is hereby determined that the maximum estimated cost of the aforesaid class of objects or purposes, hereby determined to be in the public interest as aforedescribed, is an aggregate $802,800, which class of objects or purposes is hereby authorized at said maximum estimated cost, and that the plan for the financing thereof is by the issuance of the $802,800 bonds of said Town authorized to be issued pursuant to this bond resolution. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is 40 years pursuant to subdivision 1 of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the serial bonds herein authorized will exceed five years. Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. To the extent not paid from monies raised from said Water District No. 1 as applicable in the manner provided by law, there shall annually be levied on all the taxable real property of said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. -2- Page 90 of 161 Section 6. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the Supervisor, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as she shall deem best for the interests of said Town, including, but not limited to, the power to sell said bonds to the New York State Environmental Facilities Corporation; provided, however, that in the exercise of these delegated powers, the Supervisor shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the Supervisor shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money. Section 7. All other matters except as provided herein relating to the serial bonds herein authorized including the date, denominations, maturities and interest payment dates, within the limitations prescribed herein and the manner of execution of the same, including the consolidation with other issues, and also the ability to issue serial bonds with substantially level or declining annual debt service, shall be determined by the Supervisor, the chief fiscal officer of such Town. Such bonds shall contain substantially the recital of validity clause provided for in Section 52.00 of the Local Finance Law, and shall otherwise be in such form and contain such recitals, in addition to those required by Section 51.00 of the Local Finance Law, as the Supervisor shall determine consistent with the provisions of the Local Finance Law. Section 8. The Supervisor is hereby further authorized, at her sole discretion, to execute a project finance and/or loan agreement, and any other agreements with the New York State Department of Health and/or the New York State Environmental Facilities Corporation, including amendments thereto, and including any instruments (or amendments thereto) in the effectuation thereof, in order to effect the financing or refinancing of the class of objects or -3- Page 91 of 161 purposes described in Section 1 hereof, or a portion thereof, by a bond, and/or note issue of said Town in the event of the sale of same to the New York State Environmental Facilities Corporation. Section 9. The power to issue and sell notes to the New York State Environmental Facilities Corporation pursuant to Section 169.00 of the Local Finance Law is hereby delegated to the Supervisor. Such notes shall be of such terms, form and contents as may be prescribed by said Supervisor consistent with the provisions of the Local Finance Law. only if: Section 10. The validity of such bonds and bond anticipation notes may be contested 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money, or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 11. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150-2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 12. This resolution, which takes effect immediately, shall be published in summary form in the official newspaper, together with a notice of the Town Clerk in M Page 92 of 161 substantially the form provided in Section 81.00 of the Local Finance Law, and shall supersede the bond resolution dated and duly adopted June 8, 2022 for the aforesaid capital projects. The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows: VOTING VOTING VOTING VOTING VOTING The resolution was thereupon declared duly adopted. -5- Page 93 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: Proposed 2022 Water Rate Increase Date: August 10, 2022 Action Requested: Attached please find a memo from Tracy Yogman regarding the proposed 2022 Water Rate Increase. Tracy and I will be prepared to further discuss our recommendation on the rate increase during the work session. We are requesting the following action by the Board: Resolved that the Town Board does hereby authorize an increase of 11% to be applied to all applicable water use rates charged by the Westchester Joint Water Works. Page 94 of 161 Town of Mamaroneck Comptroller, Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM Date: July 22, 2022 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: Proposed 2022 Water Rate Increase General: TEL: (914) 381-7810 FAX: (914) 381-7809 tyogman@townofmamaroneckNY.org The Westchester Joint Water Works (WJWW) has evaluated the water rates for the three WJWW participating Municipalities. At this time, the Town Board is being asked to consider a water rate increase of 11%. WJWW provides water to the unincorporated area of the Town and bills the residents directly based on usage at the rates authorized by the Town Board. WJWW uses the water revenue to fund all of its operating expenses. At the end of each fiscal year, WJWW distributes the net income of that year in the following fiscal year to the Village of Mamaroneck, the Town of Mamaroneck and the Town/Village of Harrison proportionately. The Town's share of approximately 18% of the net income for 2022 will be distributed to the Town's Water District in 2023. That revenue is used to fund capital needs and debt service for water projects. The Rye Lake Filtration Plant is a multi -year project of $108m and the Town's share will be $18m over the next four years. This project alone will significantly increase debt service. It is anticipated that the debt service for this project alone will require a 7% water rate increase over five years beginning in 2024-2025. The fund balance in the Town's Water District is anticipated to be $1.1 million at the end of 2023. The fund balance may be utilized this year to advance the grant funding due for the Rye Lake UV Facility in the amount of $414k. Funds will be returned when grant funding is received. Based on the Rye Lake Filtration Plant project, inflation and supply chain issues relating to materials and NYC water rate increases, it is prudent to consider an increase of 11%. This will increase the average household annual water bill to $1,073 or an increase of approximately $106 annually. Page 95 of 161 The Business Director of the WJWW will review a powerpoint presentation and answer any questions regarding the proposed water rate increase. Page 96 of 161 • Town of Mamaroneck ` Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 MRobson@TownofMamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: WJWW IMA for WIIA/IMG Drinking Water Project Grant Application Date: August 17, 2022 Attached please find the IMA between the Town of Mamaroneck, Village of Mamaroneck, Town/Village of Harrison, and Westchester Joint Water Works related to a grant application for design of a water filtration plant to comply with a U.S. Environmental Protection Agency order. We are requesting that the Board approve the IMA and authorize the Town Administrator to sign the agreement. Page 97 of 161 AGREEMENT THIS AGREEMENT made the day of , 2022 byand among the following: THE VILLAGE OF MAMARONECK, a municipal corporation of the State of New York having an office and place of business at 123 Mamaroneck Avenue, Mamaroneck, New York (the "Village"); and THE TOWN OF MAMARONECK, a municipal corporation of the State of New York, having an office and place of business at 740 West Boston Post Road, Mamaroneck, New York 10543 (the "Town"); and THE TOWN/VILLAGE OF HARRISON, a municipal corporation of the State of New York, having an office and place of business at 1 Heineman Place, Harrison, New York 10538 ("Harrison", and together with the Village and Town, the "Parties"); and WESTCHESTER JOINT WATER WORKS, a public benefit corporation of the State of New York formed by an act of the NYS Legislature (Chapter 654 of the Laws of New York, 1927) having an office and principal place of business at 1625 Mamaroneck Avenue, Mamaroneck, New York 10543 ("WJWW"). WHEREAS, the Parties are the three member municipalities of the WJWW ("Member Municipalities"); and WHEREAS, on November 26, 2019, the United States Environmental Protection Agency ("EPA") issued an Administrative Order (SDWA-02-2020-8001) which, in addition to a previously ordered Corrective Action Plan, included an obligation to commence design of a filtration plant to treat the surface water drawn from WJWW's Rye Lake water source, and as a result, WJWW has proposed to construct and operate a 30-MGD Dissolved Air Flotation/Filtration (DAFF) water filtration facility (the "Project") as a means to comply with the EPA Administrative Order, comply with all standards for clean drinking water and maintain the health and safety of its water consumers; and Page 98 of 161 WHEREAS, the Project is subject to and is undergoing a comprehensive review under the State Environmental Quality Review Act ("SEQRA"), which must be completed before WJWW and the Parties may undertake, fund or approve the Project; and WHEREAS, on behalf of its Member Municipalities, WJWW is preparing to submit an application to the Water Infrastructure Improvement Act (WIIA) Grant and the Intermunicipal Water Infrastructure Grant programs administered by the NYS Environmental Facilities Corporation for potential grant funding of $30 million (the "Grant") which, if awarded, would be a benefit to the public and applied to defray the cost of the Project; and WHEREAS, the purpose of this Agreement is to facilitate the aforementioned application for the Grant, the submission deadline for which will pre -date the anticipated completion of the SEQRA process for the Project and does not commit WJWW or the Parties to undertake, fund or approve the Project. NOW, THEREFORE, THE PARTIES DO HEREBY AGREE AS FOLLOWS 2 1. The Parties agree that the preparation and submission of the Grant application for review and consideration does not commit the Parties to undertake, fund or approve the Project prior to the completion of the SEQRA process and is in the best interest of the public since it has the potential to result in an award of funding at a significant level. 2. The Parties agree that the Project represents a Joint Capital Project and, as with all such projects, the cost of which is to be shared based upon the structure of the WJWW as set forth in its enabling legislation. 3. Upon final approval of the Project, the Village, the Town and Harrison will each be responsible for its respective share of the cost of the Project as determined by each Party's percentage share of the total gallons of water sold within the three (3) member municipalities. Based on the 2018 audited financial statement referenced in WJWW's December 17, 2019 resolution relating to the proposed Project, the percentages are as follows: Page 99 of 161 (a) Village of Mamaroneck — 27.7%; (b) Town of Mamaroneck — 16.7%; and (c) Town/Village ofHarrison — 55.6% 4. Each Party is prepared to adopt a Bond Resolution to provide funding for its entire share of the Project should it be necessary. 5. If the application results in an award of the Grant, upon compliance with SEQRA, WJWW may enter into an agreement on behalf of the Parties for acceptance and processing of the Grant, with all Grant proceeds to be used toward the Project, through reimbursement of costs directly incurred by WJWW related to the Project and/or for costs related to the Project charged directly to the WJWW Member Municipalities. THIS AGREEMENT shall be approved by each Parry's governing board and shall be executed by the Chief Executive Officer of each Member Municipality. THIS AGREEMENT may be executed simultaneously in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. 3 Page 100 of 161 IN WITNESS WHEREOF, the below listed parties have caused this Agreement to be executed as of the date first written above. THE VILLAGE OF MAMARONECK LOW Name: Title: Authorized by action of the Village Board dated: THE TOWN OF MAMARONECK Name: Title: Authorized by action of the Village Board dated: TOWN/VILLAGE OF HARRISON Name: Title: Authorized by action of the Harrison Board dated: WESTCHESTER JOINT WATER WORKS Name: Paul Kutzy, P.E. Title: WJWW Manager 4 Page 101 of 161 Town of Mamaroneck From: Tracy Yogman - Town Comptroller Re: Fire Claims Date: August 17, 2022 The following Town of Mamaroneck Fire Department claims have been certified by Chief Shaun Hughes and submitted to the Comptroller's Office for payment: VENDOR DESCRIPTION Amount AAA Emergency Supply Co. Inc Supplies- Eye shield, glove strap, fire hooks, hydrotest, inspect and recharge extin uisher 593.75 Amazon.Com upp ies- mencan ag c eaner, agnepatc e Moth erboard,string trimmer head, Boorum & Pease recor/account book 302.89 Champion Elevator Maintenance for month of August 2022 192.50 Chatsworth Cleaners Uniform cleaning July 2022 69.97 Con Edison Fire HQ service 5/31-6/29/22 273.25 D'A ostino Clothiers &Tailors Uniform adjustments patches 540.00 Emergency Services Marketing Corp1 year subscription of IAMResponcling APP 735.00 Fire -End & Croker Corp4 L & 42 XL Lion Commander Ace Firefighting loves 557.70 Grainger Laundry detergent, coil cleaner, leather gloves, floor cleaner etc. 176.90 Hi -Tech Fire & safety,Inc. Repair/clean/inspection of turnout coat/pants 869.00 Home Depot Fence Post mix pvc elbow 89.07 Home Depot 16 Riser pipe, paint, tough chest 309.22 Hu hes Shaun Reimb for July Fast Drill food 7/27/22 115.50 Konica Minolta Business Solution Copier lease ]an -April, June 2022 6 x $133.42 800.52 KVI Uniforms & Equipment Jacket shirt pants embroidery 436.50 Liftoff LLC Exchange Online Plan 2 annual renewal 35 licenses x 96/ r 31360.00 Optimum Cable services 7/23-8/22/22 259.47 Ready Refresh Water Cooler rental & paperfee 6/19-7/18/22 176.96 Sound Shore Pest Control Exterminating services 6/27 7/26/22 140.00 The Flower Bar Wreath for Memorial Da 5/28/22 193.99 The Blowhard Company Repair of Blowhard fan on Engine 51- BH-20 battery pack, BH-20 ower supply assembly 855.00 Town of Mam'k Fire Dept Refreshments for August New Member/Explorer Drill 8/3/22 81.17 UniFirst Corporation Cleaning supplies 7/8 7/15 7/22 7/29 8/5/22 580.93 United Overhead Door CorpOverhead door repair - replaced set of photo cells 1,509.80 Verizon TMFD 300M Fios Redundant Circuit 6/25/22 289.99 Verizon TMFD 300M Fios Redundant Circuit 7/25/22 294.34 Verizon Fire HQ service 7/10-8/9/22 280.40 Villa Maria Pizza Fast Drill 6/22, Explorer/New Member 7/6, Extrication 7/18, Department Drill 7/19 Explorer/New member Drill 8/4/22 782.17 WJWW 205 Weaver ST charges 5/24-6/24/22 174.88 WJWW 205 Weaver ST charges 6/24-7/25/22 173.94 WJWW 6" Metered Fire Service 6/26-7/25/22 37.00 Total $ 15,251.81 Page 102 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Connie Green O'Donnell, Deputy Town Administrator Re: Salary Authorization - Office Assistant in the Comptroller's Office Date: August 12, 2022 Action Requested: Attached please find a memo from Connie Green O'Donnell regarding the authorization to appoint Angela Paterno to the position of Office Assistant in the Comptroller's Office. We are requesting the following action by the Board: Resolved that the Town Board hereby does authorize the appointment of Angela Paterno to the position of Office Assistant at an annual rate of $65,638 as of August 21, 2022. Page 103 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 cgreenodonnell@townofmamaroneckNY.org Date: August 11, 2022 To: Meredith Robson, Town Administrator From: Connie Green O'Donnell, Deputy Town Administrator Subject: Authorization to Appoint an Office Assistant in the Comptroller's Office General: Authorization is requested to transfer Angela Paterno, who currently works in the Administrator's office as an Office Assistant, to the Comptroller's office. Since her job duties will change, we are recommending that effective August 21, 2022, her annual salary be increased to $65,638. Due to a recent resignation, there is sufficient funding in the 2022 budget for this position. Ms. Paterno will be required to take the Civil Service test in the fall for Intermediate Account Clerk. In order for her to fill that position, Ms. Paterno will need to attain a score equal to or higher than the third highest ranking eligible candidate on the list willing to accept the position. If appointed, she would be required to serve a fifty-two (52) week probationary period. Regarding Ms. Paterno's employment with the Town, she started working part-time in the Administrator's office in October 2017 and was hired full-time as an Office Assistant in February 2018. Her current duties include processing Workers' Comp claims, tracking employees' attendance and other duties relating to Administration and Human Resources. Due to the resignation in the Comptroller's office, Ms. Paterno expressed interest in transferring to that department given her financial background and experience. On a trial basis, arrangements were made to split her time between Administration and the Comptroller's office. Her new responsibilities include, but are not limited to, assisting with collection and deposit of revenues, preparing accounts payable vouchers, answering phones, distributing mail and performing other accounting functions. According to Tracy Yogman, Town Comptroller, Ms. Paterno has quickly adapted to her responsibilities in the department. Ms. Paterno is detailed orientated and is very professional in her dealings with staff and management. She has demonstrated the ability to work independently and has been willing to assist co-workers when necessary. She has superb customer service skills, which is critical when responding to resident calls. In addition, she has proven to be an essential team player and an asset to the overall operations of the Comptroller's office. She has the support of all the employees in the department and we are looking forward to working with her. Page 104 of 161 ACTION REQUESTED: That the Town Board approve the appointment of Angela Paterno to the position of Office Assistant in the Comptroller's office effective August 21, 2022 at an annual salary of $65,638. Page 105 of 161 Town of Mamaroneck Office of the Town Clerk, Town Center 740 West Boston Post Road, Mamaroneck, NV 10543-3353 Allison May Mamaroneck Town Clerk MEMORANDUM DATE: August 12, 2022 TO: Town Board FROM: Town Clerk TEL: 9141381-7870 FAX:9141381-7813 AMay@townofmamaroneckNY.org SUBJECT: Agenda Item August 17, 2022 — Standard Work Day Resolution and Reporting —Jaine Elkind Eney - Revised A correction was made to the total of hours worked, as well as to the calculations of the Town Supervisor's record of activities. While the standard work day remains the same, the record of activities increases to 21.53. I ask that the Town Board approve this new resolution. I will then post for 30 daysand send the revised affidavit of posting into the State at the appropriate time. Page 106 of 161 ■ ■ ■ K w c� a ro 0 CD 0 w 0 Ca m it 0 CD W N v La ro Em 0 WE m cn` 60) o. m m 3 0 l< N k, W. a- m a 7 CL D S 2) 0 a- m CL M 0 D 0 0 Y A A 0 7 O 3 a CD 0 77 0 Er 0 CL 0 n cc N N IS Q 0 i a CD c. m O 0 d n y m CD Z N C n ro M. w Z rr y v O CD 0 1 W No C m m� b C a3 y w C o w 0 0 N z D ( W "y o ❑ ❑ ❑ ❑ ❑ ❑o a w CD w ❑❑❑ ❑❑❑ CD 0 CD m' 0 a - CD Z m 0 O R C� a� m CL 0 0 v m fD n, C a cr c N CD Q 0 Z) 3 CD CD O Q O v CD m m w 0 r C m 0 w 7 CD L m a Or 4 ev O FA � 0 CL 0 IZ x1 CL Ali m 0) CL 0( CL 0 EL O eD(A® CLO �•-29 Page 107 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Robert P. Wasp, Town Engineer Re: Review - BID TA-22-12 - Waterproofing and Rehabilitation of Myrtle Boulevard Parking Deck Date: August 12, 2022 Action Requested: Attached please find a memo from Robert Wasp regarding Bid TA-22-12 Waterproofing and Rehabilitation of Myrtle Boulevard Parking Deck. We are requesting the following action by the Board: Resolved that the Town Board hereby approves the agreement with Structural Contracting Services, Inc. for the Waterproofing and Rehabilitation of Myrtle Boulevard Parking Deck and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Page 108 of 161 Town of Mamaroneck Engineering Department, Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 rwasp@townofmamaroneckNY.org Date: August 12, 2022 To: Meredith Robson, Town Administrator From: Robert P. Wasp, Town Engineer Subject: Review - Bid TA-22-12 - Waterproofing and Rehabilitation of Myrtle Boulevard Parking Deck General: Bid procurement was recently completed for the proposed waterproofing and rehabilitation of the Myrtle Boulevard Parking Deck. The project involves installation of a new waterproof membrane system and repair or replacement of deficient deck components with a bid alternate for ground level striping. Final bid documents were prepared by the Town's consultant "Al Engineers." On August 4th, 2022, four (4) bids were received for the referenced contract as summarized on the attached bid tabulation table. The apparent low bidder is Structural Contracting Services, Inc. at a submitted base bid price of $338,715.00 and alternate price of $3,000.00. Submitted bids were evaluated by Al Engineers. No errors or omissions that could potentially impact the viability of their bid price have been identified at this time. Please refer to the attached review letter prepared by their office. The Engineering Department recommends authorization of contract award to Structural Contracting Services, Inc. based upon their submitted base bid amount of $338,715.00 plus the add alternate of $3,000.00 for a total of $341,715.00. Previously prepared construction cost estimates had budgeted the Town construction scope notably higher than the received bid pricing. Project soft costs for engineering construction phase support in the amount of $25,000.00 must be considered towards the budget. Overall projected costs of $366,715.00 are fully contained within the available balance of $445,300.00 allocated to the capital project. Please feel free to contact me with any questions. Attachments: Al Engineers Rec. to Award TA-22-12 TA-22-12 Bid Tabulation Page 109 of 161 Engineers Dolph Rodeld Engineering Division Recommendation to Award TO: Robert Wasp, PE DATE: August 12, 2022 RE: Waterproofing and Rehabilitation of Myrtle Blvd Parking Deck Town of Mamaroneck Contract: TA-22-12 Dear Mr. Wasp: 570 Taxter Road, Suite 300 Elmsford, NY 10523 (914) 631-8600 phone (914) 631-5769 fax www.drepc.com www.aiengineers.com On August 4, 2022, four bids were received for the above referenced project. The bidder with the apparent lowest bid was Structural Contracting Services, Inc. with a Total Base Bid Price of $338,715.00 and an alternate price of $3,000. This office has had no previous experience with Structural Contracting Services, Inc. so a reference check was performed to determine the quality of their work. We contacted multiple references listed by Structural Contracting Services and we received responses from two references. Both reviews were positive with no complaints and confirmed high -quality waterproofing experience as well as resurfacing experience. It was noted during the reference check that the Town of Mamaroneck has previously worked with Structural Contracting Services on the Larchmont Fire Station Renovation. Structural Contracting Services Inc., has demonstrated experience with similar projects, therefore we can recommend award of the contract to Structural Contacting Services Inc.. Please advise us of your decision and when you will be scheduling a meeting with the contractor regarding contract signing, insurance policies and a tentative work schedule. Very truly yours, Anthony Oliveri, P.E. Vice President Improving Life. By Design. Page 110 of 161 ~ 0 0 0 O 0 0 0 O G -° � 0 m ° E N N N F 7 (�% O 0 O O 0 v 0 O LO 0 0 N 0 O O 0 0 O 0 O 0) rl .0 a) '� 0 O O w m O Y r r d) Ln O � w O U a) .�_ CO N Q LO N co N p > Q Q> E .. 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O co :se W V O O O O O O M w a 0 0 0 O O O O O 0 o O 00 0 o 0 LO 0 o 0 LO 0 o p) d rL°i m F N N n r m n L(i c n I� Z N Efl Efl Efl Efl Efl D F 0 c a) O 7 O 0 o 0 �_ 0 0 0 0 0 0 0 0 0 rl LO N < O CO 0 O O W O O co > N N Q O CO 0 <A NN } co N ~ N N 69 69 69 69 69 69 O o c U) Z n W N `m co u 0 (D w � L`6 a) a ` (D h v 0 0� rn a1 0 0 n 0 0 0 0 0 C) ri IL0 0 0 0 0 0 0 0 0 m 0 Q co om 0 0 O O O O F ° o 69 o 0 O co O m O m V Z 6 69 69 69 69 69 7 N r2 F 0 W N W Z Q LL Q _ ~ O Z F 2 a Z O Ln N K w 0 Q to 7 C'I 0 o ti F m U F Z J J J LL J J J J D U) W R � 0 O) C R .Q0 a) 0 a -° ' to Q O m m ° ° ° ° E LE X ° m 0 U Q L a)m — 0 m F U O) L (6 (D Q` O w O) m N L S' p O 0 0 C O O O Q O Q O U m a U F a) _ N fl- 62 Ul � .W O Q C (6 a) D_ a) C Z Q w a) m m� w t`1 °) Q m O F O ° d (D0 c ° O O m (6 O) a) — C V a) > C O—Y .m m C �_ m U O C w E� a° m U° (D° U O ° Z O o r O o C_ p W 0) CO d v 0 Q w F 1- 0) r N Page 111 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: Q2 2022 Capital Budget Amendments Date: August 10, 2022 Action Requested: Attached please find a memo from Tracy Yogman regarding the Q2 2022 Capital Budget Amendments. We are requesting the following action by the Board: Resolved that the Town Board hereby authorizes the Town Comptroller to make the necessary budget amendments, as presented. Page 112 of 161 Town of Mamaroneck Comptroller, Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM Date: July 22, 2022 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: Q2 2022 Capital Budget Amendments General: TEL: (914) 381-7810 FAX: (914) 381-7809 Tyogman@townofmamaroneckNY.org The following budget amendments are recommended to amend the 2022 capital projects as follows: 1.Hi2hway Vehicles- Electric Pool Cars (Proiect 2020-72) The 2021 Capital Budget included funding for an electric vehicle. The Town has received an additional $9,000 than originally budgeted. The Town will purchase a total of four electric vehicles funded with NYSERDA funding and the balance through the bond issuance. A budget amendment to increase the NYSERDA funding for the electric vehicles is recommended below. 2.Wholesale Customer Pressure Regulator/Meter Vault Proiect (Proiect 1374-12) Additional funding is needed for this project to provide improved metering and control of flow/pressure to Port Chester, Rye and Rye Brook whose water systems are managed by Veolia Water (formerly Suez). These additional controls will help relieve stresses on the WJWW water system during times of peak demand and emergencies. The additional amount authorized was the result of an increased scope, complexity and duration at this site (more interferences than anticipated, larger excavation, increased need for traffic control). A budget amendment to use fund balance from the Water District for this project is recommended below. 3.Purchase Booster Station & PRV Modifications & Un2rade Phase 2 (Proiect A-1387) A second phase of the project to upgrade and modify the Purchase Booster Station & PRV was approved by the WJWW Board in the Amount of $900,000. This second phase will address additional site work, piping modifications, pump & control upgrades and electrical service modifications. The Town's share is $165,600. A budget amendment to use fund balance from the Water District for this project is recommended below. 4.Pryer Manor Bridge Restoration (Proiect 2017-54)This joint project to repair the Pryer Manor Bridge with the City New Rochelle has been completed. A budget amendment is recommended below to reflect the transfer of remaining funds back to the General Fund. Page 113 of 161 5.Drainage Improvements -Fenimore Rd Culvert (Project 2022-97) A structural defect was recently discovered in the Town's 30" diameter RCP drainage culvert on Fenimore Road. The condition has created repeated undermining within the Fenimore Road pavement surface. Liner installation will rehabilitate the joint separation in the existing culvert and prevent future undermining of the roadway crossing. Improved flow capacity for the culvert will be provided by the liner as a secondary benefit from the work. This project will be funded with the budget available for catch basin repairs in the Highway fund. A budget amendment is recommended below to fund this emergency capital project. 6. Wholesale Customer Meter Vault #1 (Proiect 1366-12) Additional costs from more site work than anticipated in the first updated estimate and SCADA integration. A budget amendment is recommended below for the transfer of funds from the Water Fund to fund these costs. 7.Brevoort Lane Water Main Replacement (Proiect 1384-12) This water main replacement was completed on an emergency basis. The actual costs came in higher than originally estimated. A budget amendment is recommended below to transfer funds from the Water District Fund for this project. 8. Pool Improvements (Proiect 2020-25) The Town has been awarded a DASNY grant of $250,000 for the improvement of the Town pool facility. Rather than just focusing on the kiddy pool/splash pad improvements, the master plan development project will allow for design of an improved Hommocks Pool Complex to better meet Town recreational needs now and into the future. The grant will assist with the cost of the design phase of the pool facility renovation project of $298,500. The renovation budget will be reflected in the 2023 Five Year Capital Plan. A budget amendment is recommended below to reflect the design phase of the project rather than the splash pad replacement only. REQUESTED ACTION: It is recommended that the Town Board approve the following 2022 capital budget amendments: Attachments: 2022 CAPITAL BUDGET AMENDMENTS CHART -August 17 2022 Page 114 of 161 2022 CAPITAL BUDGET AMENDMENTS Item # CAPITAL FUND (FUND H): 1 Expense Vehicles -Electric H.5110.0400.2020.72 Revenue State Grant- NYSERDA H.00003999.2020.72 2 Expense Wholesale Customer Meter Vault -Osbourne R 118340.0400.1374.12 Revenue Transfer from Water District Fund Balance 110000.5038.1374.12 3 Expense Purchase Booster Station -Phase 2 Revenue Transfer from Water District Fund Balance 4 Expense Transfer to General Fund Expense Pryer Manor Bridge Improvements 5 Revenue Transfer from Highway Fund Expense Drainage Improvs- Fenimore Rd Culvert 6 Expense Wholesale Customer Meter Vault #1 Revenue Transfer from Water District Fund Balance 7 Expense Brevoort Lane -Water Main Replacement Revenue Transfer from Water District Fund Balance 8 Expense Pool Improvements Revenue Serial Bonds Revenue Transfer to General Fund Item # WATER FUND (SW) 2 Expense Transfer to Capital (Project 1374-12) Revenue Appropriated Fund Balance 3 Expense Transfer to Capital (Project 1387-12) Revenue Appropriated Fund Balance 6 Expense Transfer to Capital (Project 1366-12) Revenue Appropriated Fund Balance 7 Expense Transfer to Capital (Project 1366-12) Revenue Appropriated Fund Balance Item # GENERALFUND (A) 4 Revenue Transfers from Capital Revenue Appropriated Fund Balance 8 Expense Transferto Capital Revenue Fund Balance Item # HIGHWAY (DB) 5 Expense Transfer to Capital (Project 2022.97) Expense Catch Basin Repairs 118340.0400.1387.12 110000.5038.1387.12 119900.9901.2017.54 115120.0400.2017.54 110000.5033.2022.97 115110.0400.2022.97 118340.0400.1366.12 110000.5038.1366.12 118340.0400.1384.12 110000.5038.1384.12 117180.0400.2020.25 110000.5710.2020.25 110000.5031.2020.25 S W .9900.9950 S W .0000.5995 S W .9900.9950 S W .0000.5995 S W .9900.9950 S W .0000.5995 S W .9900.9950 S W .0000.5995 A .0000.5040 A .0000.5995 A.9900.9950 A.0000.5995 D13.9900.9950 D13.5110.4228 Amount Increase $ 9,000.00 Increase 9,000.00 Increase $ 79,050.00 Increase 79,050.00 Increase $ 165,600.00 Increase 165,600.00 Increase $ 35,788.24 Decrease (35,788.24) Increase $ 50,000.00 Increase 50,000.00 Increase $ 84.64 Increase 84.64 Increase $ 5,620.38 Increase 5,620.38 Decrease (716,700.00) Decrease (564,388.00) Decrease (152,312.00) Increase $ 79,050.00 Increase 79,050.00 Increase 165,600.00 Increase 165,600.00 Increase 84.64 Increase 84.64 Increase 5,620.38 Increase 5,620.38 Increase $ 35,788.24 Decrease (35,788.24) Decrease (152,312.00) Decrease (152,312.00) Increase $ 50,000.00 Increase 50,000.00 Page 115 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: Q2 2022 Operating Budget Amendments Date: August 10, 2022 Action Requested: Attached please find a memo from Tracy Yogman regarding Q2 2022 Operating Budget Amendments. We are requesting the following action by the Board: Resolved that the Town Board hereby authorizes the Town Comptroller to make the necessary budget amendments, as presented. Page 116 of 161 ; Town of Mamaroneck Comptroller, Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 tyogman@townofmamaroneckNY.org Date: July 22, 2022 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: Q2 2022 Operating Budget Amendments General: In compliance with the Budget Policy the following 2022 budget amendments are recommended for approval as they increase appropriations to close the year end. 1. Special Duty (13.3120) The budget included a baseline of $50k for special duty detail for Police Overtime that is reimbursable. This estimate has been exceeded and a budget amendment is recommended to increase both the revenue and the related overtime expenses for the remainder of the year. 2. Tree Fund (A.0672) The purchase and planting of eighteen (18) trees was completed in May using donations that are in the Tree Fund. There is a balance of $19,190 remaining in the fund after this expense. A budget amendment is recommended to record the revenue and increase the budget line in the General Fund for the purchase. 3. Ice Skating Trust Fund (A.0675) The donation of $25,530 was received from the proceeds of the Ice Breaker Hockey Tournament and deposited in the Ice Rink Trust Account. The Recreation Department incurred expenses for the hockey tournament in the amount of $7,828. The net revenue of $17,702 will remain in the trust fund. A budget amendment is recommended below to fund the expense budget line. 4. American Rescue Plan Funds (A.0489) The first half of the American Rescue Funds received in 2021 was not fully expended in 2021. The second half of the funds ($616,305) has been received in 2022. A budget amendment is needed to carry the 2021 remaining revenue to the 2022 budget. Attachments: 2022 OPERATING BUDGET AMENDMENTS CHART -August 17 2022 Page 117 of 161 2022 OPERATING BUDGET AMENDMENTS GENERAL TOWN WIDE FUND (FUND A): 1 Revenue B.0000.1529 Police Special Duty Reimbursement Expense B.3120.1529 Police Special Duty OT 2 Revenue A.0000.2705 Gifts & Donations Expense A.8510.4178 Plants/Trees 3 Revenue A.0000.2705 Gifts & Donations Expense A.7265.4036 Ice Rink Operating Supplies 4 Revenue A.0000.5995 Appropriated Fund Balance Revenue A.0000.4089 Fed Aid -American Rescue Plan Funds Amount Increase $ 50,000.00 Decrease (50,000.00) Increase 8,728.45 Increase 8,728.45 Increase 7,828.29 Increase 7,828.29 Decrease (311,399.70) 1 ncrease 311,399.70 Page 118 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: Proposed 2022 Water Rate Increase Date: August 10, 2022 Action Requested: Attached please find a memo from Tracy Yogman regarding the proposed 2022 Water Rate Increase. Tracy and I will be prepared to further discuss our recommendation on the rate increase during the work session. We are requesting the following action by the Board: Resolved that the Town Board does hereby authorize an increase of 11% to be applied to all applicable water use rates charged by the Westchester Joint Water Works. Page 119 of 161 Town of Mamaroneck Comptroller, Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM Date: July 22, 2022 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: Proposed 2022 Water Rate Increase General: TEL: (914) 381-7810 FAX: (914) 381-7809 tyogman@townofmamaroneckNY.org The Westchester Joint Water Works (WJWW) has evaluated the water rates for the three WJWW participating Municipalities. At this time, the Town Board is being asked to consider a water rate increase of 11%. WJWW provides water to the unincorporated area of the Town and bills the residents directly based on usage at the rates authorized by the Town Board. WJWW uses the water revenue to fund all of its operating expenses. At the end of each fiscal year, WJWW distributes the net income of that year in the following fiscal year to the Village of Mamaroneck, the Town of Mamaroneck and the Town/Village of Harrison proportionately. The Town's share of approximately 18% of the net income for 2022 will be distributed to the Town's Water District in 2023. That revenue is used to fund capital needs and debt service for water projects. The Rye Lake Filtration Plant is a multi -year project of $108m and the Town's share will be $18m over the next four years. This project alone will significantly increase debt service. It is anticipated that the debt service for this project alone will require a 7% water rate increase over five years beginning in 2024-2025. The fund balance in the Town's Water District is anticipated to be $1.1 million at the end of 2023. The fund balance may be utilized this year to advance the grant funding due for the Rye Lake UV Facility in the amount of $414k. Funds will be returned when grant funding is received. Based on the Rye Lake Filtration Plant project, inflation and supply chain issues relating to materials and NYC water rate increases, it is prudent to consider an increase of 11%. This will increase the average household annual water bill to $1,073 or an increase of approximately $106 annually. Page 120 of 161 The Business Director of the WJWW will review a powerpoint presentation and answer any questions regarding the proposed water rate increase. Page 121 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Connie Green O'Donnell, Deputy Town Administrator Lindsey M. Luft, Assistant to Town Administrator Re: Classification and Compensation Study Date: August 8, 2022 Action Requested: As you know, we have twenty-two positions that are classified as Non-union/Management. Each of these individuals has their own employment agreement which stipulates their benefits and salary at the time they assumed their position/title. From that point forward, we will review their salary on an annual basis during the budget process. Our objective has consistently been to attract and retain qualified employees, and to provide them with competitive compensation and benefits. To ensure we are providing equitable compensation and benefits to our Non-union/Management employees, an in-depth internal and external review would be constructive. Utilizing an outside consultant for this project allows for timely and accurate completion. We prepared an informal Request for Proposal, which was sent to various firms directly and posted on BidNet. GovHR USA, LLC (GovHR) was the only firm to respond stating they could take on the workload at this time. Other firms responded they were unable to accommodate at this time. I have attached GovHR'S proposal for your review. This project would allow for informed decision making for years to come. In light of budget season being upon us, if you are comfortable with this proposal I request this item be placed on the Affairs of the Town section of tonight's agenda for approval. Resolved that the Town Board hereby approves the proposal for a classification and compensation study from GovHR USA, LLC in the amount of $16,800 and hereby authorizes the Town Administrator to execute the agreement and provide the necessary documents to carry out its implementation. Attachments: Proposal - Town of Mamaroneck Page 122 of 161 GovHRUSA � GOVTEMPS USA TOWN OF MAMARONECK, NEW YORK Proposal for a Classification and Compensation Study July 25, 2022 GovHR USA, LLC ("GovHR") is pleased to provide the Town of Mamaroneck with this proposal for a comprehensive Classification and Compensation Study, including a review of benefits, for approximately 24 positions in the organization. The Study will include an evaluation of the Town's overall employee compensation and pay structure to assure both internal and external (marketplace) equity, and a job audit for each position to determine appropriate classification. The Study conducted by GovHR will ensure that an equitable compensation system is in place that is both fair and competitive, enabling the Town to recruit and retain qualified employees. The system will also be fairly easy to administer in an organized and consistent fashion, as well as sustainable for years to come. EXPERIENCE AND QUALIFICATIONS GovHR is a public management consulting firm serving municipal clients and other public -sector entities on a national basis. GovHR is led by Heidi Voorhees, President, and Joellen Cademartori, Chief Executive Officer. Our headquarters offices are at 630 Dundee Road, Suite 225, in Northbrook, Illinois. GovHR is a limited liability company and is a certified Female Business Enterprise in the State of Illinois, working exclusively in the public sector. The company was formed as Voorhees Associates in February 2009, and changed its name to GovHR USA in 2013. GovHR provides service to jurisdictions and agencies in a variety of contemporary issues, including management, financial, and human resources assistance. GovHR has conducted more than 100 classification and compensation studies within the past 10 years. Without fail, every pay plan recommended by GovHR has been successfully implemented by the client. A list of the firm's studies and a complete list of GovHR's clients is located on our website at www.govhrusa.com Ms. Cademartori will serve as the Project Manager for Mamaroneck's Classification and Compensation Study. Ms. Cademartori's contact information is: Joellen Cademartori, Chief Executive Officer GovHR USA, LLC 630 Dundee Road, Suite 225 Northbrook, IL 60062 cademartori@govhrusa.com Telephone 847-380-3238 Ms. Cademartori will be assisted by GovHR Vice President Rodney Crain and Human Resources Manager Mysi Hall in study preparation, data gathering and analysis. Biographies for the Consultant Team are attached to this proposal and their client lists are available on our website at www.govhrusa.com. 630 Dundee Road, Suite 225, Northbrook, IL 60062 Local: 847.380.3240 Toll Free: 855.68GovHR (855.684.6847) Fax: 866.401.3100 GovHRUSA.com EXECUTIVE RECRUITMENT INTERIM STAFFING MANAGEMENT AND HUMAN RESOURCE CONSULTING Page 123 of 161 HR USA page 2 GovHR is currently working on several classification and compensation studies for clients in California, Iowa, Illinois, Massachusetts, Michigan, Pennsylvania, Washington, Wisconsin. These studies are in varying stages of completion, and the Consultant Team has the time required to complete this Study for the Town of Mamaroneck. APPROACH AND METHODOLOGY The Town of Mamaroneck would like a comprehensive review and update of its current classification and compensation system for approximately 24 positions in the organization. One of the purposes of the Study is an evaluation of the labor market, and the Study data will allow the Town to better understand its competitive pay position and to determine its strengths and weakness relative to the comparable labor market. To accomplish these objectives, GovHR will perform the following steps (listed in the order that the work will be performed). Please note, we have specified those areas where we will need the Town's input/assistance. Meetings, Salary and Benefits Survey, Job Analysis. DELIVERABLE: Start Up Documents DELIVERABLE: Job Analysis Questionnaire Form • Study preparation and project meeting (via telephone or video conference call). Meet with Town representatives to discuss study methods, review organization charts, personnel rules and regulations, and the current classification and pay plans. Prior to the meeting, GovHR will require copies of the organization charts for each department, all pay plans, the current personnel manual and any other relevant information related to salaries to make for a more productive initial meeting. • Establishing comparables DELIVERABLE: Group of Comparable Communities Working with Town staff and using our broad -based cohort methodology, we will determine a logical survey sample of "like" municipalities that impact the compensation market for the Town. In selecting public employers, we normally use criteria such as number of employees, population served, EAV, budget size, proximity, etc., the purpose of which is to select jurisdictions that are most comparable to Mamaroneck. • Prepare and send out salary and benefits surveys. GovHR will design and send out the salary and benefits surveys (under Town letterhead) to gather salary and benefits data for each of the 24 classifications in the comparable communities. In addition to job titles, brief position descriptions are included in the survey to make sure we are receiving salary and benefits data for "like" positions in the comparable communities. We will collect benefits data for up to 10 benefits provided by the Town. Note: While GovHR will prepare all the materials to be sent out for the salary surveys, we have found that sending out the survey under the client's letterhead generates a better/faster response from the survey respondents than when it is sent out under our letterhead/name. In addition, the 630 Dundee Road, Suite 225 1 Northbrook I Illinois 1 60062 1 847-380-3240 Page 124 of 161 HR USA page 3 Town may be asked to make one follow up contact to those municipalities that do not initially respond to the survey request. • Job evaluation analysis and establishment of gob classification system. GovHR will perform the following: ➢ Read up to 25 Job Descriptions. ➢ Apply a measurement system of job evaluation factors, using nine (9) main factors used in our job evaluation instrument in order to evaluate the internal/comparable worth of each job classification. Upon completion of the job evaluation measurements, a new Classification Plan will be developed. It is important to emphasize that the job, not the qualifications or performance of the incumbents, is being evaluated. Part of this process will include the evaluation of current job titles and the recommendation for any changes to same, assuring that the job title and related recommended pay range matches what the employee is actually doing. Note: A formal job evaluation system, such as the one utilized by GovHR, is an attempt to objectify the reasons that jobs are compensated differently. Most compensation practitioners agree that three (3) basic factors are important in determining compensation. These are: (1) skills required; (2) responsibility; and (3) working conditions. The Equal Employment Opportunity Commission recognizes these three (3) basic factors, along with seniority and performance, as valid determinants of compensation. The nine (9) factors used by GovHR are essentially subdivisions of the first three (3) factors mentioned above. In addition, it is GovHR's practice that, under Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and the Age Discrimination of Employment Act (ADEA), it is illegal to discriminate in any aspect of employment. GovHR will not use discriminatory practices on the basis of race, color, religion, sex, national origin, disability, or age when performing a classification analysis. Decisions and recommendations will not be based on stereotypes or assumptions about the abilities, traits, or performance of individuals of a certain sex, race, age, religion, or ethnic group, or individuals with disabilities. ➢ Based on the results of the job evaluation process outlined above, assign all classifications to skill levels. Note: Logical breaks in the continuum of points determine the skill levels used for determining the classification system. For example, skill level 1 might contain jobs that scored between 185 and 200 points, skill level 2 between 205 and 220 points, and so on. ➢ Review the results of the job evaluation exercise with Town representatives and revise as necessary. II. Salary and Benefits Survey Analysis. DELIVERABLE: Salary Survey Data DELIVERABLE: Benefits Survey Data DELIVERABLE: New Salary Schedules The following steps will be included in this component of the Study: • Tabulate, summarize, and analyze comparative compensation information obtained through the surveys. Our pay tabulations compare the Town's salaries for the surveyed positions with the average minimum and the average maximum of the survey data for each surveyed class, when possible. Data is displayed for each jurisdiction on each class and summarized in an overall table. 630 Dundee Road, Suite 225 1 Northbrook I Illinois 1 60062 1 847-380-3240 Page 125 of 161 HR USA page 4 This data is analyzed to determine the percentage difference between the Town's present pay for each class and the survey data. The Consultants will work with the Town at the initial meeting to determine its policy with respect to compensation (i.e., 501h percentile; 751h percentile, etc.). Once this is determined, the Consultants will use the salary survey data to develop and recommend new salary schedules for the Town's 24 classifications. This process will include a recommendation regarding how employees are inserted into the new plan and how they move through the proposed pay plan (either via a merit system or defined merit increment plan), with recommendations for a specific performance -oriented program with respect to salary advancement through the new salary ranges. The salary schedules will outline what the specific percentages are between ranges and grades. Note: GovHR always recommends that there be a merit component associated with the granting of wage adjustments and a recommendation for this will be included in the Town's report. • Tabulate, summarize, and analyze comparative benefit information obtained through the survey. GovHR will make suggestions and recommendations where the Town's benefits are inconsistent with the survey group. (Note: Regarding health benefits, GovHR typically requests respondents to provide information regarding employee and employer contribution amounts and for a copy of their health summary, which is provided to the Client. If a more detailed analysis is desired, GovHR can provide this for an additional cost at our hourly rate.) III. Progress Reports (via email and video/conference calls) GovHR prides itself on our attention to and communication with our clients as the project proceeds. As such, GovHR will strive to maintain regular contact with the Town's representative and to be available to address the Client's questions, concerns and needs. GovHR will make regular progress reports to the Town as requested, particularly at critical points in the Study. Additionally, the Project Manager will meet with the Town representative and other key staff such as department heads to participate in a question -and -answer session and to review the results of the job evaluation exercise and the proposed new salary schedules. IV. Draft and Final Report Preparation DELIVERABLE: Draft and Final Report A draft report will be prepared by the Consultants and sent electronically to the Town that includes: ➢ an Executive Summary highlighting the overall scope of the Study and the general observations, outcomes and recommendations contained within the Report; ➢ a summary of all aspects of the Study, including recommendations, methods and guidelines for achieving the overall aspects of the Study as well as recommendations for annual maintenance and review of the new plans; ➢ pay range options that are consistent with the Town's pay policy, outlining the pros and cons of each option; ➢ assignment of each position to an appropriate classification and pay grade based on internal equity and marketplace considerations; ➢ recommendations on keeping the plan current, equitable and up to date over the next ten years; 630 Dundee Road, Suite 225 1 Northbrook I Illinois 1 60062 1 847-380-3240 Page 126 of 161 ail HR USA page 5 ➢ an implementation plan and cost estimates of implementing the Study's findings and recommendations. • Once the Town representatives return review comments, a final report will be prepared and sent to the Town. V. Presentation of Findings (Protect Manager) The Project Manager will make a presentation of findings to the Town Board and other Town Management detailing the final results of the Study. The final report will include a procedure manual and appropriate forms for Administrative staff/or supervisors to maintain the recommended classification and pay plan(s). VI. Trainin GovHR will provide the Town with a manual on the use of the system and will train designated staff on the maintenance and upkeep of the classification and compensation plan. PROPOSED PROJECT TIMELINE GovHR is available to start this project within three weeks of acceptance of its proposal. A Study of this size would normally take approximately 90 days. This timetable below is contingent upon the timely response from the comparable communities supplying the salary data. Following is a detailed breakdown of the work schedule: • Week 1: Meet with Town representatives to discuss Study methodology and expectations. • Week 2: Prepare and distribute salary and benefits surveys to comparable public entities. • Week 4 to 5: Return of salary and benefits surveys. • Week 6: Reading of job descriptions; analyze data, prepare new classification and compensation plans. • Week 7: Send draft findings to the Town. • Week 8: Meet with key Town representatives to review preliminary findings. • Week 9: Prepare Draft Report and send to the Town. • Week 10: Get return comments from the Town. • Week 11: Prepare Final Report. • Week 12: Present Report to the Town Administrator and Management. GovHR is mindful of the Client's desire to have a finished quality product within a reasonable time after initiating a Study of this kind, and we pride ourselves in adhering to this timeframe. Our past clients will confirm our diligence in delivering our report and other deliverables on time. 630 Dundee Road, Suite 225 1 Northbrook I Illinois 1 60062 1 847-380-3240 Page 127 of 161 HR USA page 6 REFERENCES Town of Milford, Massachusetts Classification and Compensation Study (2021/22) Contact: Kristin Melpignano, HR Director 774-462-3308 KMalpignano@Milfordma.gov Town of Falmouth, Massachusetts Classification and Compensation Study (2020/21) Contact: Peter Johnson -Staub, Assistant Town Manager 508-495-7320 Peter. lohnson-Staub@falmouth mass. us Town of Hingham, Massachusetts Classification and Compensation Study (2020/21) Contact: Lisa Campbell, Human Resources Director 781-804-2479 humanresources@hinF,ham-ma.F,ov COST PROPOSAL We have proposed that the entire Study be conducted virtually due to the pandemic; however, if the Town requests any in -person meetings, GovHR will provide the Town with an additional estimate for travel and related expenses. GovHR has conducted several virtual studies since the start of the pandemic, resulting in significant cost savings to our clients. We estimate the fee for the entire study to be $16,800 and will agree to complete the study for this fixed fee of $16,800. Payment will be due as follows: 50% of the professional fees ($8,400) will be due after the initial project meeting, and the balance will be billed after the Study is completed. Invoices will be sent to the Town and are payable within 30 days of receipt, after which a 2% monthly interest charge will accrue. Hour Study Phase Breakdown Breakdown Cost I. Meetings, Salary and Benefits Survey, Job Analysis Study preparation and project meeting (via conference call) 2 hours $300 Establishing comparables 10 hours $1,500 Prepare and send out salary and benefits surveys 16 hours $2,400 Job evaluation analysis and establishment of job classification system ➢ reading of up to 25 JDs 6 hours $900 ➢ analyzing data and establishing classes 10 hours $1,500 ➢ assigning of skill levels 4 hours $600 ➢ review and evaluation of preliminary analysis with Town 4 hours $600 representatives (via email and conference calls) 630 Dundee Road, Suite 225 1 Northbrook I Illinois 1 60062 1 847-380-3240 Page 128 of 161 HR USA age 7 II. Salary and Benefits Survey Analysis Analyzing salary survey data 12 hours $1,800 Analyzing benefits data 12 hours $1,800 Establishing new salary schedules 12 hours $1,800 III. Meetings with Town representatives and Department Heads to Review Survey Data and Job Classifications (via conference calls) 4 hours $600 IV. Draft and Final Report Preparation • Writing draft report 12 hours $1,800 • Final report 4 hours $600 V. Presentation of Findings to Town Board and Management 2 hours $300 VI. Training on Use of System 2 hours $300 PROJECT HOUR AND COST TOTAL 112 Hours $16,800 NOTE: If the Town accepts our proposal for this project, GovHR will for one (1) year from the date of the signature of this agreement, provide support services at no additional cost. This will include any telephone communication necessary by the staff with regard to any questions concerning the report. OPTIONAL SERVICES/EXPENSES: Progress Reports — It is customary to have periodic telephone conversations throughout the Study to give progress reports. There will be no charge for these periodic telephone updates. Site Visits — If the Town chooses to have the Consultants make any on -site visits (and CDC and State guidelines say it is safe to travel) for meetings and/or presentation of findings, there would be additional costs for consultant travel and related expenses. Job Descriptions — Updates to existing job descriptions cost $200.00 each; new job descriptions, if needed, cost $300.00 each. The job descriptions are done after the rest of the Study is complete and are billed separately. Additional Services — any additional services not covered in this Proposal including the development and assistance with an employee appeal process will be billed at the rate of $150 an hour plus expenses. 630 Dundee Road, Suite 225 1 Northbrook I Illinois 1 60062 1 847-380-3240 Page 129 of 161 l HR USA page 8 CONCLUDING REMARKS In closing, GovHR is a public -sector management consulting firm devoted to assisting only public- sector entities. We believe that the team assembled for conducting the proposed study for the Town of Mamaroneck is of the highest caliber and qualifications. GovHR appreciates your consideration of this proposal and looks forward to the opportunity to work with the Town on this important project. Sincerely, Q � 1pw)�A Judith Schmittgens Corporate Secretary and Compliance Manager Attachments: Consultant Biographies 630 Dundee Road, Suite 225 1 Northbrook I Illinois 1 60062 1 847-380-3240 Page 130 of 161 • GovHR usa � � GOVTEMPS USA Joellen Cademartori is the chief executive officer and co-owner of GovHR USA and has nearly 30 years of cumulative experience working in the public sector as a municipal leader, and in human resources and management consulting. Joellen's exceptional communication style has enabled her to develop and maintain strong relationships with her peers, elected and appointed officials, and related local government partners. The public sector human resources and management projects Joellen has worked on have earned her respect in local governments across the country. Due to her commitment and dedication to local government, she is known an industry leader in executive recruiting, interim staffing, in addition to human resources and management consulting work. Throughout her career, Joellen has been privileged to serve on numerous local, state and national committees. A personal and professional highlight for her was being on the International City/County Management Association (ICMA) Executive Board as a representative from the Northeast Region. Joellen regularly speaks in front of groups, and writes about a variety of local government topics, which include organizational analysis, generational diversity, succession planning, performance management, resume development and interviewing skills and techniques. She is dedicated to developing the next generation of managers and remains passionate about excellence in local government. PROFESSIONAL EDUCATION • Master of Public Administration, Northeastern University, Boston, MA • Bachelor of Economics, Worcester State College, MA • Senior Executive institute, Leading, Education & Developing (LEAD) Program, University of Virginia, Weldon Cooper Center for Public Service PROFESSIONAL DEVELOPMENT AND SPEAKING ENGAGEMENTS • Executive Recruiter Panel — Investing in the Next Generation of Leaders, NFBPA— Emerge 2020 • Re -Evaluating Your Employee Evaluation, MMA 2020 • Succession Planning for the Public Sector Webinar, NPELRA 2020 • What Does it Take — Landing Leadership Positions, ICMA 2019 • Achieving Your Leadership Potential Thinking Strategically About the Next Steps in Your Career, NFBPA 2019 • Succession Planning tips to Achieve Unity Through Diversity, MMA 2019 • Putting Your Best Foot Forward — Interview Skills for Women, including Posture, Presence and Bias, WCMA Women's Leadership Seminar 2018 • Tips for a Successful Recruitment Process — MMA 2018 • Hire Hard, Manage Easy — Tips for Getting the Best Employees, IPELRA 2018 • Achieving Your Leadership Potential: Thinking Strategically About the Next Steps in Your Career, LGHN 2018 Click here to view full biography at GovHRusa.com MEMBERSHIPS AND AFFILIATIONS • International City and County Management Association (ICMA), Member • ICMA — Task Force on Deputy/Assistant Managers 2017-2018, Current Member • Illinois City and County Management Association (ILCMA), Current Member • ICMA - Task Force on Women in the Profession 2012 — 2014, Member • ICMA - Conference Planning Committee 2010 — 2011, Chair PROFESSIONAL BACKGROUND 24 Years of Local Government Leadership and Management • Evanston, IL Director of Administrative Services 2009-2011 Director of Human Resources 2007-2009 • Catawba County, NC Assistant County Manager 2004-2007 • Barnstable, MA Assistant Town Manager 2000-2003 • Yarmouth, MA Assistant Town Administrator 1993-2000 • Northborough, MA Assistant Town Administrator 1992-1993 Acting Town Administrator 1991 Administrative Asst. to the Town Admin 1988-1990 • Holden, MA Intern 1987 qq GovHR usa E, GOVTEMPS USA Rodney Crain is an experienced human resources leader with a career that spans 40 years in both public and private sector organizations. As a Vice President with GovHR USA, he provides executive search and general management consulting for clients. He is a collaborative leader who is able to build and maintain high performance organizations and who has demonstrated skill in the areas of executive/ leadership coaching, talent acquisition, succession planning and compensation. During his career, he has worked for Fortune 100 and 200 companies where he was able to learn and implement innovative strategies for increasing employee engagement and helping businesses achieve their mission and vision. Among his results were the development of staffing models that aligned with short and long-term goals, succession planning tools that assessed talent at all management levels and utilizing change management techniques to increase success of on -going organizational changes — especially as related to mergers, acquisitions and jobs/job family designs. Mr. Crain was able to transition to the public sector where he used those skills to re -brand the hiring process for the City of Austin into the Acquiring Talent Lifecycle. He and his team not only provided oversight and governance for the staffing and talent solutions for the City's 40 departments, but also managed over 30 executive recruitments annually. On several occasions, he represented the City on television broadcasts and radio spots to help promote the City's brand. Over the course of his tenure, he was also able to drive several strategic objectives, such as leading the effort to assist formerly incarcerated applicants in securing employment through delaying criminal background checks, hosting five job fairs annually at locations throughout the City to ensure access by all demographic groups, and using data analytics to target opportunities to increase the talent pool of women and minorities for City jobs. His consulting philosophy can be summed up this way: His primary purpose is to assist in building organizational capability. This capability is necessary to sustain growth in any business, and effectively assessing talent is a key factor in that process. Therefore, he continually strives to earn the right to be a trusted advisor, so that he can be a partner in attracting and retaining the diverse talent best suited for long-term success in an organization's environment. PROFESSIONAL EDUCATION, TRAINING & INSTRUCTION • Master of Business Administration degree in Human Resources and Operations Management, Consortium for Graduate Study in Management Fellow, Washington University in St. Louis • Bachelor of Science degree in Secondary Education, magna cum laude, University of Central Missouri, Warrensburg • SHRM-Senior Certified Professional, Society of Human Resource Management • HRCI —Senior Professional in Human Resources, Human Resources Certification Institute • California Community College Instructor, Board of Governors of the CA Community Colleges MEMBERSHIPS AND AFFILIATIONS • Austin Human Resource Management Association • National Forum for Black Public Administrators • IPMA-HR Texas • Society of Human Resource Management California AWARDS • Travis County Sheriff's Office Vision Award • TMHRA, Innovation in Municipal Human Resources Management • City of Austin Distinguished Service Award PROFESSIONAL BACKGROUND Over 35 Years of Human Resource Experience • Talent Acquisition Manager, City of Austin (2014-2022) • Talent Council Member, Greater Austin Chamber of Commerce (2016-2022) • Citizen's Review Panel Member, Office of Police Oversight, City of Austin (2009-2012) • Human Resources Director, ManpowerGroup (2009-2013) • Human Resources Manager, ManpowerGroup (2003-2008) • Human Resources Functional Manager, Hewlett-Packard Company (1995-2001) in F"1 ;•;; -44 qq GovHR usa M GOVTEMPS USA Mysi Hall, MPA, PHR is the Communications and Human Resources Manager of GovHR USA. She joined in 2013 and has served a key role in internal human resources policies and procedures, benefits administration, risk management, payroll processing, interim staff placement and on -boarding, development of social media outreach, utilization of web -based tools, website maintenance, administrative assistance, event management, research and reporting. Through her government and non-profit administration career, Mysi has acquired varied experience in coordination of public efforts, public policy, marketing, grant writing, fundraising, event planning, research, program evaluation and community development. She has extensive technical skills and knowledge in web based programs, database administration, html, desktop publishing, and reporting. Mysi received her Bachelor's in Psychology with double minors in Urban Studies and Management from Wittenberg University (2003) and Master's in Public Administration (2005) from Northern Illinois University. As a graduate student, she served as an Administrative Intern for the Evanston City Management Office and as the Finance Graduate Intern for the City of Aurora, Illinois. Mysi is currently studying the Juris Doctorate program at Chicago -Kent Law School with a concentration in Employment and Labor Law. After graduating from NIU, Mysi accepted a position with the Village of Huntley as a Management Assistant, where she worked in Public Information, Planning and Transportation, Project Management, and Special Events. After leaving the Village of Huntley in early 2007, Mysi served as a Development Associate for Family Alliance, Inc., a non-profit day center for seniors. From 2008-2011, Mysi served as the Continuing Medical Education Manager for the AADEP, a non-profit professional association for disability evaluating physicians. In 2011, Mysi co-founded CitySquare Solutions, a public administration and technology consulting services firm. Additionally, Mysi achieved Professional Human Resources (PHR) Certification in April 2017. Mysi is currently President for the Legacy Project, an organization dedicated to the advancement of women in local government. PROFESSIONAL EDUCATION • Master's degree in Public Administration, Northern Illinois University, IL • Bachelor of Arts degree in Psychology with double minor in Urban Studies and Management, Wittenberg University, OH • Professional Human Resources (PHR) Certification PROFESSIONAL DEVELOPMENT AND SPEAKING ENGAGEMENTS • Succession Planning, Panelist — IAM MA, 2017 • Recruiting in the Digital Age, HR Association of Oakbrook, 2017 • Girl Power: Empowering Women in Leadership, Panelist - IAPD, 2019 • Illinois Search and Staffing Association, Member • SHRM, Member • Former, IAMMA Member • Former, ILCMA Member PROFESSIONAL BACKGROUND 24 Years of Local Government Leadership and Management • Public Admin and Technology Consultant, Founder CitySquare Solutions, 2011-2016 • Education Manager, American Academy of Disability Evaluating Physicians 2008-2010 • Development Associate, Family Alliance, Inc, Senior Services Center, 2007-2008 • Management Assistant, Village of Huntley, IL 2006-2007 MEMBERSHIPS AND AFFILIATIONS • Graduate Finance Intern, City of Aurora, IL 2004-2005 • Legacy Project, Board Member (2018-Present) • Manager's Office Intern, City of Evanston, IL 2003-2004 • Legacy Project, Communications Committee Chair (2015-2020) • Manager's Office Intern, City of Springfield, OH 2O00-2003 • Legacy Project, Professional Development Committee Chair (2021-Present) Click here to view full biography at GovHRusa.com Page 133 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: Discussion - Pool Improvement Project - SAM Grant Date: August 11, 2022 Action Requested: Attached is a memo from Tracy Yogman regarding the SAM Grant application. We are requesting that the Board authorize the attached resolution so we can pursue a master plan of the entire Hommocks Pool site, rather than just the kiddy pool/splash pad area. We have already received verbal approval from various agencies for this type of change to the grant application. The resolution offered for consideration is included as an attachment in Tracy's memo. Page 134 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 Tyogman@townofmamaroneckNY.org Date: August 17, 2022 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: SAM Grant -Pool Improvement Project Approval General: The Town has previously received a $250,000 grant through the SAM Grant for the Hommocks Pool. The SAM Grant program is administered by the Dormitory Authority of the State of New York (DASNY). The grant application has been submitted for the design and construction of a spray pad. Rather than just focusing on the kiddy pool/splash pad improvements, we are now working on a master plan development project that will allow for design of improvement to the entire Hommocks Pool Complex to better meet Town recreational needs now and into the future. As such, the attached updated grant application will be needed to reflect the updated project description and revised budget. The cost for the design phase of the pool complex improvement project is estimated to be $298,500. With the $250,000 grant, the Town's share of the project would be $48,500. A requirement of the application is a resolution of the governing body committing to the sponsor's share of the project. The sponsor in this case being the Town. If the Town Board wishes to move forward with the grant and update the project, the attached resolution should be adopted. Page 135 of 161 Resolution -Commitment of Funding Design Phase of Hommocks Pool Complex Whereas, the Town of Mamaroneck has proposed a revision to the design phase of the improvements to the Hommocks Pool Facility which will increase capacity, greatly enhance the aquatic experience and meet the demand for use of the facility; Whereas, the total cost of the project is estimated to be $298,500 and; Whereas, the Town has previously received a grant in the amount of $250,000 under the State and Municipal Facilities Capital Program, and the remaining portion of the project cost is $48,500, which would be borne by the Town. NOW THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Mamaroneck hereby commits to funding the Town's share of the project cost for design services for the Hommocks Pool Complex and the Town Administrator is hereby authorized to sign and fulfill any related documents. Attachments: Pool Improvement SAM Grant Application -Updated August 2022 Page 136 of 161 Page 1 of 3 STATE AND MUNICIPAL FACILITIES CAPITAL PROGRAM (SAM) PRELIMINARY APPLICATION SECTION 1: GENERAL INFORMATION - A. Project Name: Hommocks Pool Improvements Project Location: Hommocks Pool Facility 140 Hommocks Road Larchmont, New York B. Organization / Grantee: Legally Incorporated Name: Town of Mamaroneck Street not P.O. BOX : 740 West Boston Post Road Ci : Zip: County: Mamaroneck, New York 10543 Westchester County Phone: (914) 381-7850 EXt: Fax: (914) 381-2110 ,ail, tyogman@townofmamaroneckny.org Contact Name & Title: Tracy Yogman Federal Taxpayer I.D./ Charity Reg.# (Non:Only): 13-60007302 1. Type of Organization: ❑ Business Corporation ❑ Public School District ❑ State ❑ PubIic Housing Authority 0 Municipal Corporation ❑ Public Library or Library System ❑ Water District ❑ Fire District / Commission / Department / ❑ University / Educational Organization (SUNY, Volunteer Rescue & Ambulance Squad Community College, Private) ❑ Public Park Conservancy or Not -for -Profit ❑ Sewer District Investment in Parks ❑ Metropolitan Transportation Authority ❑ Other 2. a) Is the organization currently seeking or receiving any other New York State assistance for this project? 91 No ❑ Yes b) Is the SAM Grant a match to receiving the Other New York State Assistance? ❑✓ No ❑ Yes s Xgl, please provide a detailed explanation on an attached separate sheet. SECTION 2: PROJECT DESCRIPTION Project Description and Amount 1. Please attach a separate sheet with a detailed description of the specif c capital project that will be undertaken and funded pursuant to this Grant. 2. Project Start Date- Octnher 202 Anticipated Date of Project Completion, June 2023 3. Please Iist the anticipated amount of funding to be received from the SAM Program for this project: $250,000 Page 137 of 161 Page 2 of 3 4. Will any entity other than the Grantee set forth in Section 1, above, be paying any project related costs? ❑✓ No (]Yes If Yes, please attach a separate sheet setting forth the costs to be paid by another entity, as well as a description of the relationship between the Grantee and the other entity. 5. Does the Applicant own the site where the project will be located? [:]No ✓❑Yes .lLbL% please attach a separate sheet describing the control the Applicant has over the Project site. 6. Does the applicant plan to occupy 100% of the project facility? ❑ No ❑✓ Yes If No, attach a schedule explaining the planned occupancy. 7. If an organization other than the Grantee will have an interest in the equipment or real property purchased with Grant funds, please attach a separate sheet describing the legal relationship between the Grantee and the organization. 8. Does the project require environmental or other regulatory permits? If Yes, please specify type: X No Yes Have they been secured? No Cl Yes ❑ NA If No, please specify why: Permits cannot be obtained until final design and construction drawings are completed. 9. Has any State or local government agency reviewed the project under the State Environmental Quality Review Act (SEQRA)? ❑d No ❑ Yes ❑ NA If Yes, please set forth the lead agency for the review and provide a copy of the negative declaration, findings statement, or Type II memo issued by the lead agency. SECTION 3: ELIGIBILITY FOR TAX-EXEMPT FINANCING 1. Has the applicant previously received financing from the sale of tax-exempt bonds? ❑ No ❑✓ Yes If Yes, attach a schedule describing the details of such financing. 2. Does the applicant anticipate applying for financing for this =ject from the sale of other bonds? X No _Yes 3. Have any funds been expended or obligations incurred to date on that portion of the project for which this application is made? ✓❑No ❑ Yes If Yes, attach a schedule showing details of such disbursements (date, purpose, payee, etc.). 4. Will the Grantee be utilizing internal labor for any portion of the project? ❑✓ No ❑ Yes If Yes. attach a narrative summarizing the usage and dollar value of internal labor on the project. Internal labor costs will no be reimbursed from SAM Grant proceeds. Page 138 of 161 Page 3 of 3 SECTION 4: PROJECT BUDGET Complete the following Project Budget detailing the proposed sources and uses of funds (attach additional sheets if necessary) that will be utilized to complete the Project. State the source of the funding, and any contingencies that need to be satisfied prior to accessing the funds. Please-iuclrtrle evidence of caauuitted fitsidinLy sources 11) he reserl.to complete the oruiecl as rle erlberl. This lnay include a copy of lefter(s) of credit, award letters, a resolution from the governing board of the Grantee committing to provide the balance of the funds, or a combination of the above. USE OF SOURCES TOTAL FUNDS other sources (Please specifp each source and include commitment letter or other evidence that funds have been State In -Kind /Equity /Sponsor secured) Source Tasks Entity Name Amount Name Amount Entity Name Amount General Conditions Site Preparation Town Funding Spray Pad Const,/Equip. SAM Grant $250,000.00 Town Funding $48.500 $298.500 Landscaping - Town Funding Pool Deck Replacement Town Funding DcsignlEngincering Town runding Contingency Town Funding 0 Total: $250.000.00 $48,500 $298.500 I hereby certify that the information in this Preliminary Application is true and correct in all material respects, and I understand that the Dormitory Authority of State of New York and other entities that may be involved in the grant process are relying on this information in the course of the reviews that are required under Federal and State law. Signature of A@o ed Officer Tracy Yogman Print Name Town Comptroller/Director of Finance August 9, 2022 Date Page 139 of 161 New York State and Municipal Facilities Capital Program (SAM Grant) Hommocks Pool Improvements Attachment #1- Project Description The Town of Mamaroneck is requesting funding to assist with improvements to the Hammocks Pool Complex. Included in the facility is a small training pool and a kiddy pool for very young children. The Town operates the pool facility which serves the entire Town of Mamaroneck (population 29,000) including the Villages .of Larchmont and Mamaroneck as well as the unincorporated Town. The Town wishes to expand the current recreational opportunities based upon resident feedback most recently received during the initial phases of developing the Town's Comprehensive Plan and similar feedback heard from the community for many years. The existing Hommocks Pool Complex has extremely limited outdoor pool capacity that is inadequate for the current resident demand. Alternative water features ("splash pad") for young children and non -swimmers are also undersized and exhibit deterioration that requires replacement. The existing kiddy pool was constructed 22 years ago. In that time the infrastructure of the kiddy pool has deteriorated severely. There are undetectable leaks' in the kiddy pool and the concrete base has shifted due to underground conditions. These conditions exist for the larger pool as well. Rather than just focusing on the kiddy pool/splash pad improvements, the master plan development project will allow for design of an improved Hommocks Pool Complex to better meet Town recreational needs now and into the future. Certain components of the plan are expected to include enlarging the entire complex footprint and increasing the pool size, providing for a shallow entry area, and replacing the small kiddy pool with an expanded splash pad facility with play equipment, shade structures and additional patio area. By expanding the entire facility and' improving its condition the Town can better meet the resident demand for the use of the facility and provide additional swim team for the Town's summer campers. For years, the Town has investigated the possibility of purchasing property to support this -critical recreational need, however, this has proven to be an insurmountable challenge given the lack of available property in the community. The ability to expand on the current footprint has now been determined to be the most prudent and cost effective course of action. The Town consultant's scope of work for master plan creation will include design development, permitting and procurement support phases as part of their contract. This will be the first phase of the project followed by construction. The Town secured an estimate for the design phase of this project in the amount of $298,500. The grant funds would be utilized to fund this first phase and the Town's cost share will be the balance of $48,500. That will allow us to progress,with this project, complete a design and issue a bid by next summer. We would then have a solid project budget that we can use.to seek additional grants that may be available in the future for the construction costs. Page 140 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: Hommocks Pool Complex Design- SEQRA Determination Date: August 11, 2022 Action Requested: Attached is a memo from Tracy Yogman regarding the SEQRA Determination for the Hommocks Pool Complex Design. We are requesting that the Board approve the attached resolution. Page 141 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 tyogman@townofmamaroneckNY.org Date: August 11, 2022 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: Hommocks Pool Complex Design- SEQRA Determination General: An application for the DASNY grant application for the design and construction of the spray pad at Hommocks Pool to replace the kiddy pool was submitted in 2021. Rather than just focusing on the kiddy pool/splash pad improvements, the master plan development project will allow for the design of an improved Hommocks Pool Complex to better meet Town recreational needs now and in the future. As a result, an updated application will be submitted for the design of the pool complex. A requirement of the application is a resolution whereby the Town Board makes a State Environmental Quality Review(SEQR) determination. A proposed resolution is provided below. Resolution Whereas, it has been determined that the Hommocks Pool Complex requires renovations, replacement and an upgrade; Whereas, the Hommocks Pool complex will be evaluated by a design consultant to improve the entire site and provide design development options for future construction. NOW THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Mamaroneck does hereby declare the project to be a Type II Action with no impact under the New York State Environmental Quality Review Act (SEQR) and requires no further action, and BE IT FURTHER, RESOLVED, that the Town Board of the Town of Mamaroneck does hereby declare itself the Lead Agency for coordinated State Environmental Quality Review (SEQR) of the project and the Town Administrator is hereby authorized to sign and fulfill all related documents. Page 142 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: 2022/23 School Tax Warrant Date: August 10, 2022 Action Requested: Attached please find the 2022/23 School Tax Warrant prepared by Tracy Yogman, Comptroller. We are requesting the following action by the Board: RESOLVED, that the Mamaroneck Town Board does hereby command the Receiver of Taxes to collect the 2022/2023 Mamaroneck School Tax Warrant in the total amount of $131,092,760.56. BE IT, FURTHER RESOLVED, that the Town Supervisor is hereby authorized to execute said Warrant on behalf of the Town. RESOLVED, that the Mamaroneck Town Board does hereby command the Receiver of Taxes to collect the 2022/2023 Scarsdale School Tax Warrant in the total amount of $7,022,537.87, and BE IT, FURTHER RESOLVED, that the Town Supervisor is hereby authorized to execute said Warrant on behalf of the Town. Page 143 of 161 . , # Town of Mamaroneck Comptroller, Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 Tyogman@townofmamaroneckNY.org Date: August 10, 2022 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: 2022/23 School Tax Warrant General: Attached are the tax warrants authorizing the Tax Receiver to collect taxes for the 2022/23 Mamaroneck and Scarsdale School Districts. The Town remits the full tax levy to the School Districts each year. Attachments: MAM'K SCHOOL TAX WARRANT 2022-2023 - AUG 17, 2022 SCARSDALE SCHOOL TAX WARRANT 2022-2023 - AUG 17.2022 Page 144 of 161 TOWN OFMAMARONECK MAMARONECK SCHOOL TAX WARRANT FOR THE YEAR 2022 / 2023 STATE OF NEW YORK ) COUNTY OFWESTCHESTER ) TO: Receiver of Taxes of the Town of Mamaroneck in said County YOU ARE HEREBY COMMANDED, to receive and collect from several persons named in the assessment roll of the Mamaroneck Union Free School District in the Town of Mamaroneck, hereunto annexed and herewith delivered to you, the sum of the School Taxes of said School District set opposite their respective names in accordance with provision of Chapter 852 of the Laws of 1948 (Title 16) and the acts amendatory thereof and supplemental thereto including the amendment made by Chapter 386 of the Laws of 1962 and the resolution adopted by the Town Board of the Town of Mamaroneck on August 17, 2022. AND YOU ARE HEREBY COMMANDED, to deposit all such monies so collected by you in virtue of the warrant, to the credit of the Town of Mamaroneck, into the JPMorgan Chase Bank, N.A., as provided by said Chapter 852 of Laws of 1948 (Title 16) and the acts amendatory thereof and supplemental thereto including the amendment made by Chapter 386 of the Laws of 1962 and resolution adopted by the Town Board of the Town Of Mamaroneck on August 17, 2022, such taxes being levied against the said School District for the year 2022 / 2023 for the following purposes, viz: APPROPRIATIONS Program Component $114,145,429.00 Administration Component 14,835,227.00 Capital Component 20,681,744.00 TOTAL APPROPRIATIONS $149,662,400.00 ESTIMATED RECEIPTS State Aid $ 9,492,165.00 Other Revenue 3,145,590.00 County Sales Tax 2,570,000.00 TOTAL REVENUES $ 15,207,755.00 TOTAL WARRANTAMOUNT $134,454,645.00 LESS AMOUNT TO BE PAID BY STATE (STAR PROGRAM) ($3,361,880.69) ROUNDING ($3.75) NET AMOUNT TO BE RAISED BY TAXATION $ 131,092,760.56 AND YOU ARE FURTHER COMMANDED, to make and file with the undersigned Supervisor of the said Town, as required by Chapter 852 of the Laws of 1948 (Title 16), and the acts amendatory thereof, and supplemental thereto, including the amendment made by Chapter 286 of the Laws of 1962 and the resolution adopted by the Town Board of Mamaroneck, on August 17, 2022, the reports provided for by said Law. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of said Town to be hereunto affixed this 17th day of August, 2022. JAINE ELKIND ENEY SUPERVISOR TOWN OFMAMARONECK Page 145 of 161 TOWN OF MAMARONECK SCARSDALE SCHOOL TAX WARRANT FOR THE YEAR 2022 / 2023 STATE OF NEW YORK ) COUNTY OF WESTCHESTER ) TO: Receiver of Taxes of the Town of Mamaroneck in said County YOU ARE HEREBY COMMANDED, to receive and collect from the several persons named in the assessment roll of the Scarsdale Union Free School District in the Town of Mamaroneck, New York, hereunto annexed and herewith delivered to you, the sum of the School Taxes of said School District set opposite their respective names in accordance with provision of Chapter 852 of the Laws of 1948 (Title 16), and the acts amendatory thereof and supplemental thereto including the amendment made by Chapter 386 of the Laws of 1962 and the resolution adopted by the Town Board of the Town of Mamaroneck on August 17, 2022. AND YOU ARE HEREBY COMMANDED, to deposit all such monies so collected by you in virtue of the warrant, to the credit of the Town of Mamaroneck, into the JPMorgan Chase Bank, N.A., as provided by said Chapter 852 of the Laws of 1948 (Title 16) and the acts amendatory thereof and supplemental thereto including the amendment made by Chapter 386 of the Laws of 1962 and the resolution adopted by the Town Board of the Town of Mamaroneck on August 17, 2022, such taxes being levied against the said School District for the year 2022/2023 for the following purpose, viz: APPROPRIATIONS General Support $ 19,488,997.00 Pupil Transportation 4,624,254.00 Community Services 385,516.00 Undistributed Expense 48,351,485.00 Instructional Services 99,786,141.00 Transfer to Other Funds 170,000.00 Transfer to Capital Projects Fund 485,000.00 TOTAL APPROPRIATIONS $ 173,291,393.00 ESTIMATED RECEIPTS State Aid $ 7,270,975.00 Other Receipts 1,687,049.00 Prior Year Surplus 1,925,000.00 County Sales Tax Distribution 1,834,750.00 Pilot Tax Revenue 327,727.00 Transfers from Reserves 548,448.00 TOTAL REVENUES $ 13,593,949.00 TOTAL WARRANTAMOUNT $ 159,697,444.00 TOWN OF MAMARONECK SHARE $7,059,097.83 LESS AMOUNT TO BE PAID BY STATE (STAR PROGRAM) $ (36,560.00) ROUNDING .04 NET AMOUNT TO BE RAISED BY TAXATION $7,022,537.87 AND YOU ARE FURTHER COMMANDED, to make and file with the undersigned Supervisor of the said Town, as required by said Chapter 852 of the Laws of 1948 (Title 16), and the acts amendatory thereof, and supplemental thereto, including the amendment made by Chapter 286 of the Laws of 1962 and the resolution adopted by Town Board of the Town of Mamaroneck, on August 17, 2022, the reports provided for by said Law. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of said Town to be hereunto affixed this 17th day of August, 2022. JAINE ELKIND ENEY SUPERVISOR TOWN OF MAMARONECK Page 146 of 161 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 mrobson@townofmamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator CC: Tracy Yogman, Town Comptroller Re: Readoption of the 2022 Water Project Bond Resolution Date: August 12, 2022 Action Requested: Attached please find a memo from Tracy Yogman regarding the Readoption of the 2022 Water Project Bond Resolution. We are requesting the following action by the Board: Resolved that the Town Board hereby authorizes the issuance of $802,800 bonds of the Town of Mamaroneck to pay the cost of the increase and improvement of the facilities of the Water District No.I in the Town of Mamaroneck and shall supersede the bond resolution dated and duly adopted June 8, 2022 for the aforesaid capital projects. Page 147 of 161 Town of Mamaroneck Comptroller, Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 INTERDEPARTMENT MEMORANDUM TEL: (914) 381-7810 FAX: (914) 381-7809 tyogman@townofmamaroneckNY.org Date: August 12, 2022 To: Meredith Robson, Town Administrator From: Tracy Yogman, Town Comptroller Subject: Readoption of the 2022 Water Project Bond Resolution General: The bond resolution adopted by the Town Board on June 8th for the cost of the increase and water project increase and improvement of the facilities of the Water District No.1 indicated the probable useful life of the water projects is 5 years rather than 40 years. This will affect the length of time the bonds can be issued. An updated bond resolution was provided by bond counsel to update the probable useful life to 40 years for readoption. Attached is the updated resolution. Attachment/s: 2022 Water Project Bond Resolution for Readoption Page 148 of 161 BOND RESOLUTION DATED AUGUST 17, 2022. A RESOLUTION AUTHORIZING THE ISSUANCE OF $802,800 BONDS OF THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, TO PAY THE COST OF THE INCREASE AND IMPROVEMENT OF THE FACILITIES OF THE WATER DISTRICT NO. 1, IN THE TOWN OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK. WHEREAS, pursuant to the provisions heretofore duly had and taken in accordance with the provisions of Section 202-b of the Town Law, and more particularly an Order dated the date hereof, said Town Board has determined it to be in the public interest to improve the facilities of the Water District No. 1, in the Town of Mamaroneck, Westchester County, New York, at an aggregate maximum estimated cost of $802,800; and WHEREAS, the capital project hereinafter described, as proposed, has been determined pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, to not have any significant adverse impact on the environment NOW, THEREFORE, BE IT RESOLVED, by the Town Board of the Town of Mamaroneck, Westchester County, New York, as follows: Section 1. For the class of objects or purposes of paying the cost of the increase and improvement of the Water District No. 1, in the Town of Mamaroneck, Westchester County, New York, consisting of the following: a) improvements to the Rye Lake Filtration Facility of the Westchester Joint Water Works ($189,000), and b) reconstruction of water storage tanks ($613,800), including in each case, original furnishings, equipment, machinery, apparatus, appurtenances, and incidental improvements and expenses in connection therewith, there are hereby authorized to be issued an aggregate $802,800 bonds of said Town pursuant to the provisions of the Local Finance Law. Page 149 of 161 Section 2. It is hereby determined that the maximum estimated cost of the aforesaid class of objects or purposes, hereby determined to be in the public interest as aforedescribed, is an aggregate $802,800, which class of objects or purposes is hereby authorized at said maximum estimated cost, and that the plan for the financing thereof is by the issuance of the $802,800 bonds of said Town authorized to be issued pursuant to this bond resolution. Section 3. It is hereby determined that the period of probable usefulness of the aforesaid class of objects or purposes is 40 years pursuant to subdivision 1 of paragraph a of Section 11.00 of the Local Finance Law. It is hereby further determined that the maximum maturity of the serial bonds herein authorized will exceed five years. Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such bonds becoming due and payable in such year. To the extent not paid from monies raised from said Water District No. 1 as applicable in the manner provided by law, there shall annually be levied on all the taxable real property of said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable. Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the serial bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with the provisions of the Local Finance Law. -2- Page 150 of 161 Section 6. The powers and duties of advertising such bonds for sale, conducting the sale and awarding the bonds, are hereby delegated to the Supervisor, who shall advertise such bonds for sale, conduct the sale, and award the bonds in such manner as she shall deem best for the interests of said Town, including, but not limited to, the power to sell said bonds to the New York State Environmental Facilities Corporation; provided, however, that in the exercise of these delegated powers, the Supervisor shall comply fully with the provisions of the Local Finance Law and any order or rule of the State Comptroller applicable to the sale of municipal bonds. The receipt of the Supervisor shall be a full acquittance to the purchaser of such bonds, who shall not be obliged to see to the application of the purchase money. Section 7. All other matters except as provided herein relating to the serial bonds herein authorized including the date, denominations, maturities and interest payment dates, within the limitations prescribed herein and the manner of execution of the same, including the consolidation with other issues, and also the ability to issue serial bonds with substantially level or declining annual debt service, shall be determined by the Supervisor, the chief fiscal officer of such Town. Such bonds shall contain substantially the recital of validity clause provided for in Section 52.00 of the Local Finance Law, and shall otherwise be in such form and contain such recitals, in addition to those required by Section 51.00 of the Local Finance Law, as the Supervisor shall determine consistent with the provisions of the Local Finance Law. Section 8. The Supervisor is hereby further authorized, at her sole discretion, to execute a project finance and/or loan agreement, and any other agreements with the New York State Department of Health and/or the New York State Environmental Facilities Corporation, including amendments thereto, and including any instruments (or amendments thereto) in the effectuation thereof, in order to effect the financing or refinancing of the class of objects or -3- Page 151 of 161 purposes described in Section 1 hereof, or a portion thereof, by a bond, and/or note issue of said Town in the event of the sale of same to the New York State Environmental Facilities Corporation. Section 9. The power to issue and sell notes to the New York State Environmental Facilities Corporation pursuant to Section 169.00 of the Local Finance Law is hereby delegated to the Supervisor. Such notes shall be of such terms, form and contents as may be prescribed by said Supervisor consistent with the provisions of the Local Finance Law. only if: Section 10. The validity of such bonds and bond anticipation notes may be contested 1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend money, or 2) The provisions of law which should be complied with at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such publication, or 3) Such obligations are authorized in violation of the provisions of the Constitution. Section 11. This resolution shall constitute a statement of official intent for purposes of Treasury Regulations Section 1.150-2. Other than as specified in this resolution, no monies are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the object or purpose described herein. Section 12. This resolution, which takes effect immediately, shall be published in summary form in the official newspaper, together with a notice of the Town Clerk in M Page 152 of 161 substantially the form provided in Section 81.00 of the Local Finance Law, and shall supersede the bond resolution dated and duly adopted June 8, 2022 for the aforesaid capital projects. The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows: VOTING VOTING VOTING VOTING VOTING The resolution was thereupon declared duly adopted. -5- Page 153 of 161 • Town of Mamaroneck ` Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 MRobson@TownofMamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: WJWW IMA for WIIA/IMG Drinking Water Project Grant Application Date: August 17, 2022 Attached please find the IMA between the Town of Mamaroneck, Village of Mamaroneck, Town/Village of Harrison, and Westchester Joint Water Works related to a grant application for design of a water filtration plant to comply with a U.S. Environmental Protection Agency order. We are requesting that the Board approve the IMA and authorize the Town Administrator to sign the agreement. Page 154 of 161 AGREEMENT THIS AGREEMENT made the day of , 2022 byand among the following: THE VILLAGE OF MAMARONECK, a municipal corporation of the State of New York having an office and place of business at 123 Mamaroneck Avenue, Mamaroneck, New York (the "Village"); and THE TOWN OF MAMARONECK, a municipal corporation of the State of New York, having an office and place of business at 740 West Boston Post Road, Mamaroneck, New York 10543 (the "Town"); and THE TOWN/VILLAGE OF HARRISON, a municipal corporation of the State of New York, having an office and place of business at 1 Heineman Place, Harrison, New York 10538 ("Harrison", and together with the Village and Town, the "Parties"); and WESTCHESTER JOINT WATER WORKS, a public benefit corporation of the State of New York formed by an act of the NYS Legislature (Chapter 654 of the Laws of New York, 1927) having an office and principal place of business at 1625 Mamaroneck Avenue, Mamaroneck, New York 10543 ("WJWW"). WHEREAS, the Parties are the three member municipalities of the WJWW ("Member Municipalities"); and WHEREAS, on November 26, 2019, the United States Environmental Protection Agency ("EPA") issued an Administrative Order (SDWA-02-2020-8001) which, in addition to a previously ordered Corrective Action Plan, included an obligation to commence design of a filtration plant to treat the surface water drawn from WJWW's Rye Lake water source, and as a result, WJWW has proposed to construct and operate a 30-MGD Dissolved Air Flotation/Filtration (DAFF) water filtration facility (the "Project") as a means to comply with the EPA Administrative Order, comply with all standards for clean drinking water and maintain the health and safety of its water consumers; and Page 155 of 161 WHEREAS, the Project is subject to and is undergoing a comprehensive review under the State Environmental Quality Review Act ("SEQRA"), which must be completed before WJWW and the Parties may undertake, fund or approve the Project; and WHEREAS, on behalf of its Member Municipalities, WJWW is preparing to submit an application to the Water Infrastructure Improvement Act (WIIA) Grant and the Intermunicipal Water Infrastructure Grant programs administered by the NYS Environmental Facilities Corporation for potential grant funding of $30 million (the "Grant") which, if awarded, would be a benefit to the public and applied to defray the cost of the Project; and WHEREAS, the purpose of this Agreement is to facilitate the aforementioned application for the Grant, the submission deadline for which will pre -date the anticipated completion of the SEQRA process for the Project and does not commit WJWW or the Parties to undertake, fund or approve the Project. NOW, THEREFORE, THE PARTIES DO HEREBY AGREE AS FOLLOWS 2 1. The Parties agree that the preparation and submission of the Grant application for review and consideration does not commit the Parties to undertake, fund or approve the Project prior to the completion of the SEQRA process and is in the best interest of the public since it has the potential to result in an award of funding at a significant level. 2. The Parties agree that the Project represents a Joint Capital Project and, as with all such projects, the cost of which is to be shared based upon the structure of the WJWW as set forth in its enabling legislation. 3. Upon final approval of the Project, the Village, the Town and Harrison will each be responsible for its respective share of the cost of the Project as determined by each Party's percentage share of the total gallons of water sold within the three (3) member municipalities. Based on the 2018 audited financial statement referenced in WJWW's December 17, 2019 resolution relating to the proposed Project, the percentages are as follows: Page 156 of 161 (a) Village of Mamaroneck — 27.7%; (b) Town of Mamaroneck — 16.7%; and (c) Town/Village ofHarrison — 55.6% 4. Each Party is prepared to adopt a Bond Resolution to provide funding for its entire share of the Project should it be necessary. 5. If the application results in an award of the Grant, upon compliance with SEQRA, WJWW may enter into an agreement on behalf of the Parties for acceptance and processing of the Grant, with all Grant proceeds to be used toward the Project, through reimbursement of costs directly incurred by WJWW related to the Project and/or for costs related to the Project charged directly to the WJWW Member Municipalities. THIS AGREEMENT shall be approved by each Parry's governing board and shall be executed by the Chief Executive Officer of each Member Municipality. THIS AGREEMENT may be executed simultaneously in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. 3 Page 157 of 161 IN WITNESS WHEREOF, the below listed parties have caused this Agreement to be executed as of the date first written above. THE VILLAGE OF MAMARONECK LOW Name: Title: Authorized by action of the Village Board dated: THE TOWN OF MAMARONECK Name: Title: Authorized by action of the Village Board dated: TOWN/VILLAGE OF HARRISON Name: Title: Authorized by action of the Harrison Board dated: WESTCHESTER JOINT WATER WORKS Name: Paul Kutzy, P.E. Title: WJWW Manager 4 Page 158 of 161 • Town of Mamaroneck ` Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 MRobson@TownofMamaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Suspension of Parking Regulations Date: August 17, 2022 Due to the construction project at Lot B, we need to make accommodations for those with parking permits there to park elsewhere during the period of time that the lot is unavailable. Bill Maker has prepared the attached resolution to allow for this temporary suspension of parking restrictions. We are therefore requesting the adoption of this resolution. Page 159 of 161 On the motion of Councilmember J seconded by Councilmember The following resolution was adopted: Whereas, the upper level of Lot B will be closed so that maintenance work can be performed, and portions of the lower level also will be closed from time to time for the same reason, and Whereas, the maintenance work will occur from approximately August 29, 2022 until approximately October 14, 2022, and Whereas, on -street parking for persons having permits to park in Lot B should be provided during the period when the upper level of Lot B is closed. BE IT RESOLVED The restrictions on parking contained in Mamaroneck Code §§ 219-20 (Parking prohibited certain times). 219-22 (Time limit parking) and 219-55 (Public highway parking) shall not apply to holders of parking permits for Lot B who shall be entitled to park 24 hours per day, 7 days per week on the following streets: Vine Street, Myrtle Boulevard, Madison Avenue, Washington Square and New Jefferson Street during the period when the upper level of Lot B is closed; provided that the vehicles of such persons display a temporary pass issued by the Police Department authorizing the vehicle to be parked on these streets, and BE IT FURTHER RESOLVED The suspension of the parking restrictions mentioned above shall begin on the day when the Town Administrator declares that the upper level of Lot B is closed and end on the day after the day when the Town Administrator declares that the upper level of Lot B is reopened. The foregoing was put to a vote: Nichinsky King Fiddelman Katz Elkind-Eney August 17, 2022 (FINAL) Page 160 of 161 MINUTES OF THE SPECIAL MEETING OF THE MAMARONECK TOWN BOARD HELD AUGUST 1, 2022 BEGINNING AT 8:30 AM IN CONFERENCE ROOM C OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK PRESENT: Supervisor Jaine Elkind Eney Councilwoman Sabrina Fiddelman Councilwoman Robin Nichinsky ALSO PRESENT: Lindsey M. Luft, Assistant to the Town Administrator Robert Wasp, Town Engineer CALL TO ORDER — SPECIAL MEETING The Special Town Board Meeting was called to order by Supervisor Elkind Eney, then on motion of Councilwoman Fiddelman, seconded by Councilwoman Nichinsky, the Special Town Board Meeting was unanimously opened at 8:35 a.m. Review and Authorization — TA-22-07A- Resurfacing of Various Roads On motion Councilwoman Fiddelman, seconded by Councilwoman Nichinsky, it was approved, WHEREAS, on July 14, 2022, the Town publicly opened and read twelve (12) bids for Contract TA-22-07A-Resurfacing of Various Roads. NOW, THEREFORE, BE IT RESOLVED, that the Mamaroneck Town Board does hereby award Contract TA-22-07A Resurfacing of Various Roads to, Laura Li Industries, the lowest responsible bidder meeting all of the Town's requirements, at a base bid price of $904,696.00, and BE IT, FURTHER RESOLVED, that the Town Administrator is hereby authorized to execute said contract on behalf of the Town. Th above resolution was put to a roll call vote: Nichinsky AYE Fiddelman AYE Elkind Eney AYE ADJOURNMENT On motion of Councilwoman Nichinsky, seconded by Councilwoman Fiddelman, the meeting was unanimously adjourned at 8:41 a.m. Submitted by Lindsey M. Luft, Assistant to the Town Administrator Page 161 of 161