HomeMy WebLinkAbout2013_09_25 Town Board Minutes September 25,2013
TOWN OF MAMARONECK
TOWN BOARD AGENDA
WEDNESDAY SEPTEMBER 25, 2013
THE TOWN BOARD WILL CONVENE—at 5:00 PM, In Conference Room A to discuss:
1. Update— Laserfiche/Municity Software Implementation
2. Utility Trac Software
3. Update -Winding Brook Bridge
4. Update— Howell Park Meeting
5. Discussion — Future Property Assessment Administration
6. Proximity Rule for Conflicts of Interest
7. Model Housing Ordinance
8. New Business
8:OOPM CALL TO ORDER— COURTROOM
SUPERVISOR'S SUMMARY REPORT
CITIZEN COMMENTS
AFFAIRS OF THE TOWN OF MAMARONECK
1. Reappointment—Town Assessor
2. Authorization -Transfer of Funds— Fire Alarm System —Senior Center
3. Authorization —Transfer of Funds— Laserfiche Software Upgrade
4. Authorization —Amendment - Planning and Zoning Legal Counsel Retainer
5. Approval of Certiorari
6. Salary Authorization— Recreation
7. Authorization-Re: Health Department Permits for Senior
REPORTS OF THE COUNCIL
TOWN CLERK'S REPORT
NEXT REGULARLY SCHEDULED MEETINGS— Monday, October 7, 2013 & October 16, 2013
Any physically handicapped person needing special assistance in order to attend the meeting
should call the Town Administrator's office at 381-7810.
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September 25,2013
MINUTES OF THE REGULAR MEETING AND WORK SESSION OF THE TOWN BOARD OF
THE TOWN OF MAMARONECK HELD ON SEPTEMBER 25,2013, BEGINNING AT S:OOPM
IN CONFERENCE ROOM A AND CONTINUING AT 8:00 PM IN THE COURT ROOM OF THE
TOWN CENTER,740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK
PRESENT:
Supervisor Nancy Seligson
Councilwoman Phyllis Wittner
Councilman Ernest C.Odierna
Councilwoman Abby Katz
Councilwoman Jaine Elkind Eney
ALSO PRESENT: Christina Battalia,Town Clerk
Stephen V.Altieri,Town Administrator
William Maker,Jr.,Town Attorney
CALL TO ORDER-WORK SESSION
On motion of Councilwoman Katz,seconded by Councilwoman Elkind Eney,the Work Session was
unanimously opened at S:OOPM.
TAKEN OUT OF ORDER
Utility Trac Software
Supervisor Seligson presented the Utility Trac PLUS System to the Town Board,stating how useful this tool
would be. It would allow the Town to track,analyze and report on utility consumption.The Board
discussed how this would be utilized and implemented within the various Departments. It was noted that
the contract is billed monthly and there is no cancellation fee, but a 30 day notice is required to cancel.
Update—Laserfiche/Municity Software Implementation
Additionally Present:Tony Siligato,Town Comptroller
The Town Clerk and Town Comptroller presented to the Board their recommendation to upgrade the
Laserfiche Electronic Document Management System (EDMS) and to add additional components; Work
Flow, Quick Fields, Forms Basic and Forms Portal.The Town Board reviewed a memo from Ms. Battalia and
Mr. Siligato explaining the software upgrade and features. This item is on the Regular Agenda for this
evening.
Update-Winding Brook Bridge
The Town Board reviewed a memo from the Town's consulting engineers, Dolph Rotfeld Engineering,
further clarifying the two options the Board discussed at the last meeting. Option #1 calls for the
installation of a temporary bridge that would allow for full access during construction, whereas option #2
would be a bridge for pedestrian traffic only. The recommendation from the consultant and staff is for
option one,which will take longer, but allow for full access by residents and municipal services. Mr.Altieri
will be preparing bid specifications to initiate a Request for Proposals.
Update—Howell Park Meeting
The Board reviewed a memo prepared by Mr. Altieri dated September 21, 2013 outlining the meeting he
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September 25,2013
and Supervisor Seligson had with the Howell Park Neighborhood Association to discuss various issues of
concern to the residents' of Howell Park. The memo outlined eight specific issues, and where applicable
proposed solutions or follow up. Supervisor Seligson spoke of the Storm Sewer Drain repair, noting that the
initial estimate is $53,000.00. Mr. Altieri's memo explains that "although the drain is no longer necessary
for the Town road drainage,the existing Easement Agreement binds the Town to maintaining and repairing
the drain. "Work on evaluating the drainage issues is slated for this fall. Estimated costs will be presented
to the Board when the evaluation is complete. Supervisor Seligson noted the discussion at the meeting of
commuter parking along Carleon and Howell Avenue. A proposal was put forth to the Association to ban
parking on Carleon and Howell from 6am to 10am; the residents are considering this proposal. In closing
Supervisor Seligson stated that in general the group felt positive that the Town was addressing their
concerns.
New Business
Supervisor Seligson reported that she attended the County Executive's Candidates Sustainability Forum.
Supervisor Seligson gave an update on the recent Westchester Joint Water Works meeting, adding that
moving forward she will be giving the Town Board a more precise update on projects affecting the Town.
Supervisor Seligson distributed her letter to the Federal Monitor, James E. Johnson dated September 23,
2013.
Mr. Maker happily reported that the Town won its Certiorari case against the Hampshire Country Club and
the Court has accepted the $12 million sale price as the assessed value. Mr. Maker added that this case
was being watched closely and now reverberating among the certiorari community, as no one thought the
Town would win the argument.
Discussion—Future Property Assessment Administration
The Town Board discussed the NYSORPTS and GAR proposals for maintaining 100% Value Assessment. Mr.
Maker explained that there is a potential issue with certiorari settlements with the GAR proposal. Mr.
Maker continued reminding the Board that within certiorari there are certain things that make a
settlement null and void, one being a full reassessment. Mr. Maker's concern is that the trending analysis
recommended by GAR, which could adjust assessments within neighborhoods yearly, may be viewed as a
full reassessment. Mr. Maker stated he has no issue with the yearly trending analysis, but would not
recommend yearly reassessments. The Board discussed the pros and cons, Mr. Altieri stated there is no
right or wrong answer and possibly a hybrid solution may be best. Supervisor Seligson emphasized that a
policy to maintain the 100% valuation must be decided upon. Mr. Altieri suggested inviting Susan Thomas
to the next worksession to receive her input and recommendation. This will be added to the Agenda for
October 71"
Proximity Rule for Conflicts of Interest
The Town Board reviewed the latest draft provided by Mr. Maker.The Board feels this draft best addresses
their discussions and would like the draft sent to the Land Use Boards as a courtesy before moving forward
with this legislation.
Model Housing Ordinance
The Town Board reviewed the latest draft as prepared by Mr. Maker based on the Boards previous
discussions. It was noted that this latest draft does not have any substantive changes but merely changes in
format. The Town Board is still waiting to hear from the Planning Board before a public hearing will be set.
CALL TO ORDER
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September 25,2013
The Regular Meeting of the Town Board was called to order by Supervisor Seligson at
8:00 PM, she then pointed out the location of the exits.
SUPERVISOR'S SUMMARY REPORT
Supervisor Seligson noted that the Town Board met for a worksession beginning at 5:00 o'clock this
evening,adding this is an open meeting at which all residents are welcome to attend.
Supervisor Seligson said there was not a lot to report, as the Town Board just met last week. She did
however, report on the success of the International Costal Cleanup Day that the Town participated in at the
Hommocks Conservation Area. During this world wide event, debris is removed and catalogued. The Lion
Heart Group led by David Lehman, a MHS freshman, organized his group of 10 young men to help with the
clean up.The collected debris weighed approximately 80 pounds and consisted mostly of recyclables.
Mr.Altieri spoke of his recent attendance at the Manager's Conference in Boston. Mr.Altieri stated that
although participants are from all over the world,the issues are the same but the solutions can be very
different.
CITIZEN'S COMMENTS
None
AFFAIRS OF THE TOWN
1. Reappointment—Town Assessor
Supervisor Seligson thanked Susan Thomas for her work on the Town's Reassessment, adding a large part
of its success can be attributed to her.
On motion of Councilwoman Wittner,seconded by Councilwoman Elkind Eney,it was
RESOLVED,that the Mamaroneck Town Board does hereby reappoint Susan M.Thomas as Town
Assessor for the term beginning October 1,2013 through September 30,2019.
The above resolution was put to a roll call vote:
Elkind Eney Aye
Katz Aye
Odierna Aye
Wittner Aye
Seligson Aye
2. Authorization-Transfer of Funds—Fire Alarm System—Senior Center
On motion of Councilman Odierna,seconded by Councilwoman Elkind Eney,it was
RESOLVED,that the Mamaroneck Town Board does hereby approve the transfer of funds in the
amount of$15,000 for the replacement of the fire alarm panel and system at the Senior Center as
detailed by the Town Comptroller as follows:
BUDGET AMENDMENT- INCREASE 2013 GENERAL TOWNWIDE FUND BUDGET
TOWN BOARD
9/25/2013 MEETING
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September 25,2013
GENERAL TOWNWIDE FUND (FUND A):
INCREASE BUDGET:
A.0000.5995 APPROPRIATED FUND BALANCE $ 15,000.00
A.6772.4012 BLDG.&GROUNDS REPAIRS/MAINT $ 15,000.00
REPRESENTS ANTICIPATED USAGE OF GENERAL TOWNWIDE FUND UNRESERVED
* FUND BALANCE
TO FUND REPLACEMENT OF FIRE ALARM PANEL&SYSTEM FOR SENIOR CENTER
(VFW)
The above resolution was put to a roll call vote:
Elkind Eney Aye
Katz Aye
Odierna Aye
Wittner Aye
Seligson Aye
3. Authorization—Transfer of Funds—Laserfiche Software Upgrade
On motion of Councilwoman Elkind Eney,seconded by Councilwoman Katz,it was
RESOLVED,that the Mamaroneck Town Board does hereby approve the transfer of funds in the
amount of$7,200 for the Laserfiche Upgrade as detailed by the Town Comptroller as follows:
AMEND CAPITAL PROJECT&BUDGET- LASERFICHE SOFTWARE UPGRADE
9/25/2013 TOWN BOARD MEETING
CAPITAL PROJECTS FUND(FUND H):
INCREASE BUDGET:
EXP H.1680.0400.2013.19 COMPUTER SOFTWARE $ 7,200.00
REV H.0000.5031.2013.19 TRANSFER FROM GENERAL TOWNWIDE FUND $ 7,200.00
(CAPITAL PROJECT#2013-19)
* Increase Capital Project Budget for 2013 Computer Software(Laserfiche Upgrade)to be
transferred in from General Town wide Fund Balance.
See memo from Town Comptroller& Town Clerk
Original budget of$25,000 authorized in bond resolution approved by Town Board on 212712013)
** Revised Capital Project Budget is$32,200
GENERAL TOWNWIDE FUND (FUND A):
INCREASE BUDGET:
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September 25,2013
EXP A.9900.9950 TRANSFER TO CAPITAL PROJECT $ 7,200.00
REV A.0000.5995 APPROPRIATED FUND BALANCE $ 7,200.00
* Increase budget with$7,200 of fund balance appropriated&transferred to Capital Proj.#2013-19.
The above resolution was put to a roll call vote:
Elkind Eney Aye
Katz Aye
Odierna Aye
Wittner Aye
Seligson Aye
4. Authorization—Amendment- Planning and Zoning Legal Counsel Retainer
On motion of Councilwoman Wittner,seconded by Councilwoman Katz,the following was approved
WHEREAS, in July of 2007 the Town retained Kevin Ryan,Attorney at Law LLC to serve as legal
counsel to the Planning and Zoning Boards,and
WHEREAS, no adjustment has been made to that Retainer Agreement since July 2007.
NOW THEREFORE, BE IT
RESOLVED,that the Mamaroneck Town Board does hereby approve the following adjustments
to the Retainer Agreement as follows:
• Effective June 1,2013 the annual retainer will be increased to$55,000 for the
period June 1,2013 through December 31, 2013
• Effective January 1,2014 through December 31, 2016 the annual retainer will
be increased to$60,000
• For services not covered by the retainer the hourly rate will remain at$250.00.
• All other terms and conditions of the retainer will remain the same.
The above resolution was put to a roll call vote:
Elkind Eney Aye
Katz Aye
Odierna Aye
Wittner Aye
Seligson Aye
5. Approval of Certiorari
On motion of Councilman Odierna,seconded by Councilwoman Elkind Eney,it was
RESOLVED,that the Town Board hereby authorizes the settlement of the following tax
certiorari on the following terms:
1961 Palmer Associates
1961-1969 Palmer Ave
Larchmont, NY 10538
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September 25,2013
Block: 602 Lot:401
Year Assessment Amount of Reduction Reduced Assessment
2012 $35,000 $3,680 $31,320
The above resolution was put to a roll call vote:
Elkind Eney Aye
Katz Aye
Odierna Aye
Wittner Aye
Seligson Aye
6. Salary Authorization—Recreation
On motion of Councilwoman Elkind Eney,seconded by Councilwoman Wittner,it was
RESOLVED,that the Mamaroneck Town Board does hereby approve of the following salary
authorizations as approved in the 2013 Town Budget as follows:
ATTACHMENT A
The above resolution was put to a roll call vote:
Elkind Eney Aye
Katz Aye
Odierna Aye
Wittner Aye
Seligson Aye
7. Authorization-Re: Health Department Permits for Senior Center
On motion of Councilwoman Elkind Eney,seconded by Councilwoman Wittner,it was
RESOLVED,that the Mamaroneck Town Board does hereby approve the permit renewals for the
Senior Center Nutrition Program and the Meals on Wheels Program through the Westchester
County Department of Health which are to expire on November 30,2013,and
BE IT FURTHER,
RESOLVED,that the Town Administrator is hereby authorized to sign said Agreement on
behalf of the Town.
The above resolution was put to a roll call vote:
Elkind Eney Aye
Katz Aye
Odierna Aye
Wittner Aye
Seligson Aye
WRITTEN COMMUNICATIONS
None
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September 25,2013
REPORT OF COUNCIL
Councilman Odierna attended the Westchester Municipal Officials Dinner at which the speaker spoke
about the plan to use the Sing Sing Correctional Facility as a tourist attraction.Councilman Odierna noted
that this is not a new topic and has been on the drawing board for 10 years. Last Sunday he participated in
the Thank a Veteran Program in which Veterans'were taken out on Long Island Sound through various
yacht clubs. Councilman Odierna attended the Kids'Outdoors Meeting at the Rye YMCA,adding that they
are working on a Kids'Outdoors Day. He will attend the Zoning Board this evening after the Town Board
Meeting closes.
Councilwoman Katz did not have any liaison assignments to report on but did want to announce that next
Friday morning at the League of Woman Voters Breakfast,Steve Altieri will join Mayor Anne MacAndrews
and Village Manager Rich Slingerland for a presentation and discussion of small town's and housing.
Councilwoman Elkind Eney announced that the Ice Rink will reopen for the season on October 15`.A new
Recreation Program will take place on October 5`"called 'Try Hockey for Free'.The New York Rangers will
have trainers there for this exciting new program.
Supervisor Seligson announced the workshop taking place at the Town Center Courtroom on October 10`"
from 1-4pm with Charlie Yarish a UCONN Professor to demonstrate and discuss bio extraction experiments.
ADJOURNMENT
On motion of Councilwoman Wittner,seconded by Councilman Odierna,the meeting was unanimously
adjourned at 8:40 PM
Submitted by
Christina Battalia,Town Clerk
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September 25,2013
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