HomeMy WebLinkAbout2013_08_14 Town Board Minutes August 14,2013
TOWN OF MAMARONECK
TOWN BOARD AGENDA
WEDNESDAY AUGUST 14,2013
THE TOWN BOARD WILL CONVENE—at 5:00 PM, In Conference Room A to discuss:
1. Larchmont Library Capital Projects
2. Model Housing Ordinance
3. Six Month Financial Review
4. Discussion—Proximity Rule for Conflicts of Interest
5. Expansion of Mailing Area for Notifications of Certain Land Use Applications
8:OOPM CALL TO ORDER—COURTROOM
SUPERVISOR'S SUMMARY REPORT
CITIZEN COMMENTS
BOARD OF FIRE COMMISSIONERS
1. Fire Claims
2. Authorization—Transfer of Funds—Building Repairs
3. Other Fire Department Business
AFFAIRS OF THE TOWN OF MAMARONECK
1. Adoption—2014 Budget Calendar
2. Report of Bids Contract TA-13-09 Furnishing&Delivering Six-Wheel Dump Truck
3. Transfer of Funds—Planning Consultant—SB&B Zoning Amendment
4. Resolution—Complete Streets Program
5. Referral to Planning Board—Model Housing Ordinance
6. Set Public Hearing—Public Housing Agency Administrative Plan
7. Salary Authorization—Town Administrator's Office
Recreation
APPROVAL OF MINUTES-July 24,2013
REPORTS OF THE COUNCIL
TOWN CLERK'S REPORT
NEXT REGULARLY SCHEDULED MEETINGS—September 18, 2013 &September 25,2013
Any physically handicapped person needing special assistance in order to attend the
meeting should call the Town Administrator's office at 381-7810.
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August 14,2013
MINUTES OF THE REGULAR MEETING AND WORK SESSION OF THE TOWN BOARD OF
THE TOWN OF MAMARONECK HELD ON AUGUST 14, 2013, BEGINNING AT S:OOPM IN
CONFERENCE ROOM A AND CONTINUING AT 8:00 PM IN THE COURT ROOM OF THE
TOWN CENTER,740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK
PRESENT:
Supervisor Nancy Seligson
Councilwoman Phyllis Wittner
Councilman Ernest C.Odierna
Councilwoman Abby Katz
Councilwoman Jaine Elkind Eney
ALSO PRESENT: Christina Battalia,Town Clerk
Stephen V.Altieri,Town Administrator
William Maker,Jr.,Town Attorney
CALL TO ORDER-WORK SESSION
On motion of Councilwoman Katz,seconded by Councilwoman Wittner,the Work Session was unanimously
opened at S:OOPM.
Larchmont Library Capital Projects
Additionally Present: Pamela Tillinghast Dubitsky, Chair of the Library Board of Directors and Laura Eckley,
Library Director
Ms. Dubitsky and Ms. Eckley were in attendance to discuss with the Town Board the Library's Capital
Project Schedule for 2013. The two items are the replacement of one of the Library roofs at a cost of
$240,000 and the replacement of a chiller for the air conditioning system at a cost of$100,000. The Board
discussed the financing of the Towns portion of these projects which is 58% of the cost. The
recommendation is to bond the Town's share of the new roof for a total $139,000 with a 15 year serial
bond and the Library will fund the chiller from the Library's Maintenance Fund.
Model Housing Ordinance
The Town Board reviewed the Draft Model Housing Ordinance which included the changes previously
discussed by the Board. The Town Board will be referring this to the Planning Board at this evening's
Regular Meeting. Mr. Maker stated that as with any zoning change the SEAR process must be followed and
that will include the preparation of an Environmental Assessment Form (EAF). Mr. Maker will work with Liz
Paul on preparing the EAF.
ADDED ITEM
Proposed Zoning Amendment Business: B and Service Business: SB Districts
The Board discussed briefly the proposed Zoning Amendment with respect to the parking requirements. It
was noted that there was a recommendation by the Planning Board and subsequent memo from Mr.
Maker addressing the ability of an applicant to fulfill the parking requirement by purchasing in perpetuity
a parking space in a Town owned lot.The Board discussed the pros and cons of this, as well as whether or
not to give the Planning Board the ability to have full discretion on how an applicant can meet the parking
requirements.
This will be further discussed at the Public Hearing on September 18,2013.
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August 14,2013
Six Month Financial Review
Deferred
ADDED ITEM
Planning Board
Supervisor Seligson noted that the Vice Chair of the Planning Board is taking a full time position with the
City of New Rochelle and in doing so must resign from the Town Planning Board. The Board discussed her
replacement.
Discussion—Proximity Rule for Conflicts of Interest
The Town Board continued their discussion of this proposed law. The Town Board discussed section 5 and
then asked Mr. Maker to redraft the legislation based on the discussion. The Town Board will revisit this
new draft at the September 18`" Meeting.
Expansion of Mailing Area for Notifications of Certain Land Use Applications
The Board discussed the use of software to define a notification area that is based on an amount of homes
effected,versus a diameter area. Mr.Altieri will look into this an give the Town Board feedback at the
September 18`" Meeting.
Resolution for Complete Streets Program
The Town Board reviewed the resolution prepared for approval this evening.
On motion of Councilwoman Wittner,seconded by Councilman Odierna,the Board unanimously agreed to
enter into an Executive Session to discuss the hiring of a particular person in the Town Administrator's
Office.
EXECUTIVE SESSION
Hiring of a particular person in the Town Administrator's Office.
On motion of Councilwoman Katz,seconded by Councilwoman Wittner the Board unanimously agreed to
resume the Regular Meeting.
CALL TO ORDER
The Regular Meeting of the Town Board was called to order by Supervisor Seligson at
8:00 PM, she then pointed out the location of the exits.
SUPERVISOR'S SUMMARY REPORT
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August 14,2013
Supervisor Seligson noted that the Town Board met for a work session beginning at 5:00 o'clock this
evening,adding this is an open meeting that all residents'are welcomed to attend.
Supervisor Seligson is happy to report that the Department of Transportation has poured concrete at the
Weaver Street Bridge as scheduled on August 12'h and the walls for the parapet are due for completion
next week. The Bridge should be ready for vehicular use by August 301",which would meet the revised
schedule for substantial completion. Updates will be added to the Town web-site.
Supervisor Seligson reported that the Town has been working very hard and diligently on New York State
Grant Applications.The target of one of the Grants is for renovations to the Town Center and the
Hommocks Ice Rink. Both of these building are in need of renovations as they are experiencing multiple
mechanical failures on a very frequent basis,and are in need of updates to make them more efficient.
A second Grant,through the Transportation Enhancement Program,would be used to fund a roundabout
at the intersections of Myrtle Blvd and New Jefferson at the exit and entrance to Interstate 95. The Town
hopes to combine this funding with required funds provided by the Cambian Development that was
specified for a traffic light at this same location. The roundabout would replace the installation of a traffic
light.
Supervisor Seligson noted the great recreation season this year,adding there were fewer weather
obstacles. The Pool will close out its summer hours after Labor Day to begin repairs and will resume winter
hours after these repairs are completed.
CITIZEN'S COMMENTS
Mitch Green, representing the Howell Park Neighborhood Association,addressed the Board. Mr.Green
began by stating that he understands the Town has received complaints about overgrown shrubbery along
Weaver Street. The Howell Park Neighborhood Association is willing to do put a crew together to cut back
the shrubbery, but asks that the Town maintain this area moving forward.
Supervisor Seligson interjected stating that this is the first the Town has heard of this and that the Town
has not received any previous complaints.Supervisor Seligson stated that since the Town is now aware of
this problem it will be addressed and any inference that this is being neglected by the Town is unfounded.
Mr.Green is glad the DOT is sticking to the schedule for the Weaver Street Bridge. Mr.Green distributed a
list of six issues that the Association has previously brought to the Town's attention as well as the
Association's ideas for a contingency traffic safety plan for future Weaver Street bridge construction.The
Association would like the Town to initially address the three priorities: sewer capacity&flooding
problems,Central School Access at Howell &Weaver and reducing rainwater runoff through sidewalk
removal&collaborative tree planting.
Supervisor Seligson will schedule a date for follow up with Mr.Green and the representatives of the Howell
Park Neighborhood Association.
BOARD OF FIRE COMMISSIONERS
The Meeting was called to order by Commissioner Seligson,and then on motion of Commissioner Wittner,
seconded by Commissioner Elkind Eney,the Board of Fire Commissioners was unanimously declared open.
Present were the following Members of the Commission:
Commissioner: Nancy Seligson
Commissioner: Phyllis Wittner
Commissioner: Ernest C. Odierna
Commissioner: Abby Katz
Commissioner: Jaine Elkind Eney
1. FIRE CLAIMS
On motion of Commissioner Odierna,seconded by Commissioner Wittner,it was
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August 14,2013
RESOLVED that this Commission hereby authorizes payment of the following
Fire Department Claims as approved by the Fire Chief and audited by the
Comptroller's Office:
AAA Emergency Supply Fire Extinguisher Recharge $ 72.00
AAA Emergency Supply Globe Loaner Gear $ 300.00
AAA Emergency Supply Rental of Bailout Truck $ 250.00
AAA Emergency Supply Fire Extinguisher Tamper Seals $ 40.00
Amazon.Com Bedding supplies $ 263.84
B.C.L. Enterprises Repairs to Garage Door Motor L-19 $ 245.90
B.C.L. Enterprises Repairs to Garage Door $ 638.91
Bound Tree Medical LLC EMS Supplies $ 302.42
Brewer Hardware Weed Killer and Caulk for E36 $ 32.77
Clean Air Co Valve for Plymovent System $ 25.68
Cascade Subscription Serv. Annual Fire Engineering Subscription $ 39.00
Cablevision Cable service 7/23-8/22/13 $ 143.99
Con Edison Gas Charges 6/28-7/30/13 $ 206.93
Fire One Inc. Fire Hose Testing $ 4,814.84
Global Montello Group 188.7 Gallons Diesel Fuel $ 596.20
G&K Services INC Mats and Rags for July 2013 $ 93.51
Goosetown Communications Antennas for New 2231 $ 223.25
Grainger Light Bulbs for Building $ 74.78
Grainger Urinal Screens,Carwash Brush,&Building supplies $ 324.63
Hoselton Chevrolet 2013 Chevrolet Tahoe White Base Model $ 28,618.55
Interstate Diagnostic Inc. Physical Examination- Aversa,Conners,Walker $ 1,230.00
Oakland Beach Deli Food for July 2013 Drill $ 213.00
O.S.P. Fire Protection Maintenance on Amerx System and Fire Ext Repair $ 376.00
Poland Spring Rent for Water Cooler&Dispenser $ 99.96
Town of Mam'K Fire Dept. Food for Hose Testing $ 43.42
Town of Mam'K Fire Dept. Bottled Water for Apparatus $ 154.80
Gaetano Vitolo Kitchen Hood Cleaning $ 350.00
Villa Maria Pizza Food for Special Drill &Fast Drill $ 117.72
Verizon Wireless Wireless Service-6/24-7/23/13 $ 247.53
Total: $ 40,139.63
The above resolution was put to a roll call vote:
Commissioner Elkind Eney Aye
Commissioner Katz Aye
Commissioner Odierna Aye
Commissioner Wittner Aye
Commissioner Seligson Aye
2. Authorization—Transfer of Funds—Building Repairs
On motion of Commissioner Wittner,seconded by Commissioner Katz,it was
RESOLVED,that the Fire Commission hereby approves the transfer of funds in the amount of
$10,000.00 for repairs to the apparatus floor drainage pipes at the Weaver Street Fire House
as detailed below by the Town Comptroller:
FY 2013 BUDGET TRANSFER-FIRE DISTRICT
8/14/2013 TOWN BOARD MEETING
FIRE DISTRICT(FUND SF):
BUDGET TRANSFER:
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August 14,2013
FROM SF.3410.4157 EDUCATION PROGRAM $ (10,000.00)
TO SF.3410.4012 BLDG.&GROUNDS REPAIRS/MAINTENANCE $ 10,000.00
* REPRESENTS FUNDS TO BE REALLOCATED FOR REPAIR OF PIPES IN FIRE HOUSE BASEMENT
AS REQUESTED BY FIRE CHIEF RUSSO
(SEE EMAIL FROM FIRE CHIEF)
The above resolution was put to a roll call vote:
Elkind Eney Aye
Katz Aye
Odierna Aye
Wittner Aye
Seligson Aye
There being no further business to come before the Commission,on motion of Commissioner Elkind Eney,
seconded by Commissioner Katz,the Commission unanimously adjourned and the Town Board reconvened.
AFFAIRS OF THE TOWN
8. Adoption—2014 Budget Calendar
On motion of Councilwoman Elkind Eney,seconded by Councilwoman Wittner,it was unanimously
RESOLVED,that the Mamaroneck Town Board does hereby approve the 2014 Budget Calendar as
follows:
BUDGET CALENDAR- 2014 TOWN BUDGET*
All Budget Sessions are Open to the Public
Thursday,June 24,2013 Distribution of Operating&Capital Budget
Worksheets/Budget
Instructions to Department Heads
Wednesday,August 14,2013 Submission of Capital Budget Worksheets to
Town Administrator's Office
Friday,September 6,2013 Submission of Operating Budget
Worksheets to Town Administrator and
Town Comptroller
Wednesday,September 11—Wednesday,September 16,2013 Departmental Budget Review
Wednesday,October 16,2013 5:00pm Submission of Tentative Budget to Town
Clerk& Town Board by Budget Officer
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August 14,2013
Wednesday,October 23,2013 5:00pm—7:00pm Conference Room D—Mamaroneck Town
Center— Work Session &Overview of
Tentative Budget
Tuesday,October 29,2013 2:00pm—6:00pm Conference Room D—Mamaroneck Town
Center-Operating
Departments Work Session
Thursday, November 7,2013 4:00pm—8:00 pm Conference Room D—Mamaroneck Town
Center Operating Departments Work
Session
Wednesday, November 13,2013 5:00pm—9:00pm Conference Room D-Mamaroneck Town
Center Capital Budget
Tuesday, November 19,2013 2:00pm-5:00pm Final Budget Review before Preliminary
Budget
Release
Wednesday, December 4,2013 8:00pm Courtroom-Public Hearing-2014
Preliminary Budget
Wednesday, December 18,2013 8:00pm Courtroom-Adoption of 2014 Budget
*Additional sessions may be added,if necessary.
9. Report of Bids Contract TA-13-09 Furnishing&Delivering Six-Wheel Dump Truck
The following report of bids is entered into the record as follows:
TOWN OFMAMARONECK
TA-13-09 SIX WHEEL DUMP TRUCK
BID OPENING JULY 23,2013 TIME 11:00 A.M.
NAM 'OF$IDD R AQDRESS soyW,' 1OTAL QPTIONA-AIR FLO
v
CH CK EXf9�ATAILGATE
1. Gabrielli Truck Sales, LTD 3333 Conner Street, Bronx, New York 10475 X $180,000.00 $3,797.00
On motion of Councilwoman Wittner,seconded by Councilwoman Katz,the following was approved
WHEREAS,on July 23,2013 the Town publicly opened and read 1 bid for Contract TA-13-09
Six Wheel Dump Truck.
NOW THEREFORE, BE IT
RESOLVED,that the Mamaroneck Town Board does hereby award Contract TA-13-09 Six Wheel
Dump Truck to the lowest responsible bidder Gabrielli Truck Sales, Ltd.for a total of$183,797.00,
and
BE IT FURTHER,
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August 14,2013
RESOLVED,that the Town Administrator is hereby authorized to sign said contract on behalf of
the Town.
The above resolution was put to a roll call vote:
Elkind Eney Aye
Katz Aye
Odierna Aye
Wittner Aye
Seligson Aye
10. Transfer of Funds—Planning Consultant—SB&B Zoning Amendment
On motion of Councilwoman Elkind Eney,seconded by Councilwoman Katz,it was
RESOLVED,that the Mamaroneck Town Board does hereby approve the transfer of funds in
the amount of$25,000.00 from the Part Town unreserved fund balance for the financing of
the consultant services provided by Buckhurst, Fish &Jacquemart Planning in connection with
the Proposed Zoning Amendments in the SB&B zones as detailed by the Town Comptroller as
follows:
BUDGET AMENDMENT- INCREASE 2013 PART TOWN FUND BUDGET
8/14/2013 TOWN BOARD
MEETING
PART TOWN FUND(FUND B):
INCREASE
BUDGET:
8.0000.5995 APPROPRIATED FUND BALANCE
$25,000.00
B.8020.4035 CONSULTANT SERVICES
$25,000.00
* REPRESENTS ANTICIPATED USAGE OF PART TOWN FUND
UNRESERVED FUND BALANCE
TO FUND CONSULTANT SERVICES FOR ZONING
AMENDMENTS AS ORIGINALLY
AUTHORIZED BY TOWN BOARD RESOLUTION ON DECEMBER
19,2012.
The above resolution was put to a roll call vote:
Elkind Eney Aye
Katz Aye
Odierna Aye
Wittner Aye
Seligson Aye
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Vision Zero August 14,2013
11. Resolution—Complete Streets Program
On motion of Councilwoman Katz,seconded by Councilwoman Elkind Eney,the Mamaroneck Town Boards
finds and approves the following:
WHEREAS,"Complete Streets" Policy takes into account multiple users of public streets,such
as, bicyclists, pedestrians,children, persons with disabilities, motorists, movers of commercial
goods,seniors,and users of public transportation,to contribute to a higher quality of life,a
healthy economy and environment,and a thriving community; and
WHEREAS,the integration of multi modal transportation in the design and maintenance of
streets and highways will increase the peak load and efficiency of the road network as well as
reduce traffic congestion by increasing mobility options, limit greenhouse gas emissions,and
improve overall safety and the general quality of life; and
WHEREAS,the complete streets policy,which accounts for all users,will result in traffic calming
measures that will increase the mobility and safety of roadways for pedestrians and motorists
alike; and
WHEREAS,the design and construction of new roads and facilities should anticipate and
prioritize future demand for biking,walking,and other alternative methods of transportation
during improvements as well as new projects; and
WHEREAS,Complete Streets are supported by the Institute of Traffic Engineers,as well as
municipal planners,and other public health professionals.
NOW,THEREFORE, BE IT RESOLVED,that the Town Board of the Town of Mamaroneck hereby
establishes and adopts a sustainable Complete Streets Policy whereby all street projects
including design, planning, reconstruction, rehabilitation, maintenance,or operations by the
Town of Mamaroneck shall consider designs and be executed in a balanced, responsible,and
equitable way to accommodate and encourage travel by bicyclists, public transportation
vehicles and their passengers,and pedestrians of all ages and abilities; and be it further
RESOLVED,The needs of all users should be incorporated into all planning,design,approval,
and implementation processes for any construction,or retrofit of streets, bridges,or other
portions of the transportation network including pavement resurfacing, restriping,and
signalization operations if the safety and convenience of users can be improved within the
scope of work; and be it further
RESOLVED,that the Town shall view all transportation improvements as opportunities to
improve safety,access,and mobility to all travelers in the Town in the effort to make walking
and cycling a viable alternative to driving.
The above resolution was put to a roll call vote:
Elkind Eney Aye
Katz Aye
Odierna Aye
Wittner Aye
Seligson Aye
12. Referral to Planning Board—Model Housing Ordinance
On motion of Councilwoman Wittner,seconded by Councilwoman Elkind Eney,it was
RESOLVED,that the Mamaroneck Town Board does hereby refer the"Model Housing
Ordinance for Residential Zoning Districts" Law to the Planning Board for their advisory
opinion.
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August 14,2013
The above resolution was put to a roll call vote:
Elkind Eney Aye
Katz Aye
Odierna Aye
Wittner Aye
Seligson Aye
13. Set Public Hearing—Public Housing Agency Administrative Plan
On motion of Councilwoman Elkind Eney,seconded by Councilwoman Katz,it was unanimously
RESOLVED,that the Mamaroneck Town Board does hereby set the date for a Public
Hearing on the Public Housing Agency Administrative Plan,for October 7,2013 at
8:OOPM in the Court Room of the Town Center,and
BE IT FURTHER,
RESOLVED,that the Town Clerk is hereby authorized to publish the notice of said
hearing in a newspaper appointed as an official newspaper,and that said notice, be
posted.
14. Salary Authorization
a. Town Administrator's Office
On motion of Councilman Odierna,seconded by Councilwoman Katz,the following was approved
WHEREAS,with the retirement of Mary Stanton,the position of Assistant to the Administrator
remains open,and
WHEREAS, Mr. Altieri has conducted a search for her replacement and is recommending that
the Town Board accept the proposed letter of employment for Ms. Constance Breen
O'Donnell.
NOW THEREFORE, BE IT
RESOLVED,that the Mamaroneck Town Board does hereby approve THE HIRING OF Ms. Green
O'Donnell to the position of Assistant to the Administrator at an annual salary of$84,000 with the
terms and conditions as outlined in the Employment Agreement dated August 15,2013.
The above resolution was put to a roll call vote:
Elkind Eney Aye
Katz Aye
Odierna Aye
Wittner Aye
Seligson Aye
b. Recreation
On motion of Councilwoman Elkind Eney,seconded by Councilwoman Katz,it was
RESOLVED,that the Mamaroneck Town Board does hereby approve of the following salary
authorizations as approved in the 2013 Town Budget as follows:
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August 14,2013
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The above resolution was put to a roll call vote:
Elkind Eney Aye
Katz Aye
Odierna Aye
Wittner Aye
Seligson Aye
ADDED ITEM
15. Change of Date for October Town Board Meeting
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August 14,2013
On motion of Councilwoman Wittner,seconded by Councilman Odierna,it was unanimously
RESOLVED,that the Mamaroneck Town Board does hereby approve changing the
October 2nd Town Board Meeting to Monday,October 7,2013.
APPROVAL OF MINUTES
On motion of Councilwoman Wittner,seconded by Councilwoman Elkind Eney,it was unanimously
RESOLVED,that the Mamaroneck Town Board does hereby approve the Minutes of the
Town Board Meeting of July 24,2013.
WRITTEN COMMUNICATIONS
Previously noted under Citizen's Comments
REPORT OF COUNCIL
Councilwoman Elkind Eney noted that it was the summer of parties. She attended the Senior Citizen's BBQ,
adding'Chef Steve'did a great job!The Recreation Commission held their summer recap meeting and
everyone is very pleased with how well all the summer programs ran and how well subscribed they were.
VAC held their summer event at Bar Harbor Restaurant,adding we should all sleep well knowing they are
taking care of us. Finally, LMC-TV held their annual summer picnic which is a personal favorite.
Councilwoman Katz attended and helped at the Senior Citizen's BBQ, noting what a great job everyone did.
As for her liaison assignments,the Traffic Committee did not meet this month and the Planning Board is
meeting right now.
Councilwoman Wittner had no additional comments.
Councilman Odierna stated how impressed he is with the youth and enthusiasm of our volunteer
ambulance personnel.Councilman Odierna thanked them adding that he sleeps better knowing they're
on the job.
Supervisor Seligson noted that the Town held a meeting for the Hazard Mitigation Plan. The Town is
working with the benefit of a Grant and is moving forward.A happy 1001" birthday goes out to Jill Fiorito,
noting the very nice celebration held for her at the Senior Center.
ADJOURNMENT
On motion of Councilwoman Wittner,seconded by Councilwoman Katz,the meeting was unanimously
adjourned at 9:15 PM
Submitted by
Christina Battalia,Town Clerk
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