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Home My WebLink About2013_06_26 Town Board Minutes June 26, 2013 MINUTES OF THE REGULAR MEETING AND WORK SESSION OF THE TOWN BOARD OF THE TOWN OF MAMARONECK HELD ON JUNE 26,2013, BEGINNING AT S:OOPM IN CONFERENCE ROOM A AND CONTINUING AT 8:00 PM IN THE COURT ROOM OF THE TOWN CENTER,740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK PRESENT: Supervisor Nancy Seligson Councilwoman Phyllis Wittner Councilman Ernest C.Odierna Councilwoman Abby Katz Councilwoman Jaine Elkind Eney ALSO PRESENT: Christina Battalia,Town Clerk Stephen V.Altieri,Town Administrator William Maker,Jr.,Town Attorney CALL TO ORDER-WORK SESSION On motion of Councilwoman Katz,seconded by Councilwoman Wittner,the Work Session was unanimously opened at S:OOPM. TAKEN OUT OF ORDER Proposed Water Rate Increase Additionally present:Tony Conetta and David Burdsell,of Westchester Joint Water Works Mr. Conetta gave a 'big picture' update on the water works, emphasizing the high cost of water that is purchased from New York City and supplied to the member municipalities. The cost that is ever increasing, with stricter restrictions and an aging infrastructure. Additionally, the projected cost for the required UVA Plants is now at approximately $8 million. The Westchester Joint Water Works provides 24/7 coverage, more automated billing as well as a major emphasis on security. Labor has been decreased by 30% since 2007, with a stronger emphasis on a leaner, more highly trained staff. The Town Board reviewed and discussed reports prepared by Mr. Conetta for discussion of a rate increase and a memo from Mr. Altieri dated June 21,2013 to that effect. On motion of Councilwoman Wittner,seconded by Councilman Odierna,it was unanimously RESOLVED,that the Mamaroneck Town Board does hereby have a consensus to increase the water rate for the Westchester Joint Water Works unincorporated Town of Mamaroneck customers to 8.7%. Update—Energy Service Contract Mr. Altieri reported that the RFP will officially go out next week. It was noted that a separate RFP will be issued for the roof at the Town Center. The Town will look at using an pervious pavement for the Town Center Parking lot as well as rain gardens. In order to renovate the Hommocks Ice Rink in the spring and summer of 2014 a decision will need to be made by October of 2013 regarding this project.The RFP will be sent to the Town Board for review. Grant Applications—Consolidated Funding Application Grant(CFA)&Transportation Enhancement Program Grant(TEP) 1 June 26, 2013 Mr. Altieri stated that he would like to see a TEP Grant application for a roundabout at Madison, New Jefferson and the 195 entrance. The Cambian developer is required to install a traffic light at this location and the proposal would be to add those funds to the creation of a roundabout. A consultant would need to be used to help develop the project, but engineering fees are part of the grant. It appears from some preliminary analysis that there is enough room for a roundabout. Supervisor Seligson stated that the Consolidated Funding Application Grants is essentially an economic stimulation and job creating grant that also has an emphasis on environmental projects. It would be the most beneficial to the Town for funding 'greening'of our Town Code. On July 91h she and Andrea will attend a CFA grant workshop. ADDED ITEM Sanitation Commission The Sanitation Commission has been in discussions with the Village of Larchmont regarding the maintenance of a number of Village of Larchmont Sanitation Trucks.The Town has proposed to the Village that the Town Highway Department maintain and repair these trucks. Although the Village of Larchmont Trustees have visited the Town Yard to see the operation,they are not ready to move forward with a repair agreement. The Town is considering not sending Town trucks into the Village when the Village trucks are out of service. Review of Notes from June 111h Strategic Planning Meeting The Town Board reviewed the Draft Strategic Objectives as well as minutes of the previous meeting with Betty DiMaria. The Board discussed each Board Member stewarding a particular item/goal. Supervisor Seligson asked the board members to review the list to choose specific projects or initiatives on which they would like to work. Mr. Altieri stated that the next step is to roll out these objectives to the Department Heads in order for them to create specific work plans. Mr. Altieri and Betty DiMaria will also meet individually with each Department Head in August to go over Budget Work Sheets. Amendment—Posting of Signs for Land Use Application Law The Town Board reviewed a draft local law titled "Waiver of Sign Requirement" Law prepared by Mr. Maker. The Town Board will set this for a Public Hearing at this evening's Regular Meeting. ADDED ITEM Towing Law The Town Board asked Mr. Maker to clarify and highlight the changes they had previously discussed. There were a few additional changes made. This local law will be set for a Public Hearing at this evening's Regular Meeting. Local Law—Regarding Conflicts of Interest The Town Board reviewed a draft local law titled "Proximity rule for conflict of interest" Law. The Board discussed creating a similar law for the other Boards' and Commissions. The Board would like this distributed to the Land Use Boards in anticipation of setting a Public Hearing. On motion of Councilman Odierna,seconded by Councilwoman Katz,the Board unanimously agreed to enter into an Executive Session to discuss the employment history of a particular Police Officer with respect to proposed hires and a Grievance. 2 June 26, 2013 EXECUTIVE SESSION Employment history of a particular Police Officers'with respect to proposed hires and a grievance. On motion of Councilwoman Katz,seconded by Councilman Odierna,the Board unanimously agreed to resume the Regular Meeting. ADDED ITEM Set Date for Special Town Board Meeting In order to meet the start date for the Police Academy the Town Board will need to review the Police Officer Candidates prior to the next regularly scheduled meeting. Therefore, a Special Meeting needs to be held. This item will be added to this evening's Regular Agenda. CALL TO ORDER The Regular Meeting of the Town Board was called to order by Supervisor Seligson at 8:00 PM, she then pointed out the location of the exits. SUPERVISOR'S SUMMARY REPORT Supervisor Seligson noted that the Town Board met for a Work Session beginning at 5:00 o'clock this evening,adding this is an open meeting that all residents'are welcomed to attend. Supervisor Seligson noted that the Town is ready for summer with activities in full swing.The Pool is open and well attended and the Monday Concert Series will begin this Monday. The Town continues to move forward with Revaluation including Grievance Day that took place on June 18`". There were many, many grievances received, but within the realm of what has been received over the past few years.The Town continues to work on Strategic Planning and met for a Special Meeting with Betty DiMaria to discuss goals and objectives. Ms. DiMaria has formulated these discussions into an outline of a plan that the Town will work on over the next few months. CITIZEN'S COMMENTS None PRESENTATION-Westchester Joint Water Works Supervisor Seligson reminded the audience that the Westchester Joint Water Works consists of the Town of Mamaroneck,the Town/Village of Harrison and the Village of Mamaroneck,with the Chief Elected Official sitting on the Board.Supervisor Seligson noted that the Westchester Joint Water Works purchases water from New York City and must endure annual rate increases, hence the Westchester Joint Water Works must on a yearly bases analyze and adjust their rates as well. Supervisor Seligson introduce David Burdzell, Director of Business for the Westchester Joint Water Works who will be the presenter this evening. Mr. Burdsell gave a brief history of the Westchester Joint Water Works operations then through a PowerPoint presentation gave a summary of new systems and upgrades as well as a breakdown of current and future capital expenditures. Mr. Burdsell discussed the Westchester Joint Water Works' revenues and expenses and the recommendation for a rate increase. On motion of Councilwoman Katz,seconded by Councilwoman Elkind Eney,it was RESOLVED,that the Mamaroneck Town Board does hereby approve a Water Rate Increase of 8.7%effective July 1,2013. 3 June 26, 2013 The above resolution was put to a roll call vote: Elkind Eney Aye Katz Aye Odierna Aye Wittner Aye Seligson Aye PRESENTATION—Southern Westchester Energy Action Consortium(SWEAC) Nina Orville presented a PowerPoint Presentation of SWEAC,an organization helping municipalities reduce energy use and accelerate progress on sustainability.SWEAC would like the Town to become a member of this organization;there are no dues or costs to the Town.Supervisor Seligson thanked Ms.Orville and noted how helpful this presentation was for a future Town Board discussion of joining the Consortium. Councilwoman Katz asked if SWEAC has a data input system for municipalities to use,adding that many municipalities are struggling with this. Ms.Orville responded that they have identified a system that should be helpful.Supervisor Seligson added that Andrea Grenadier is working with Mark Karell of the Town's Sustainability Collaborative Committee on inputting data for our carbon footprint. Amazon.com Batteries for CO Meters and New Vacuum for 2nd Floor 353.07 A&M Industrial Supply Three Altair 4x Meters 995.00 A&M Industrial Supply Repairs to Altair 4x Meter 75.00 AAA Emergency Supply Boots and Gloves 460.90 AAA Emergency Supply Scott Pak Repairs 19.30 AAA Emergency Supply Helmet Shields for New Firefighters 144.00 AAA Emergency Supply Boots and Gloves for FF Germani 404.95 AAA Emergency Supply Akron Nozzles 1,173.00 AAA Emergency Supply Bump Gas for Proton Meters 130.00 Atlantic Westchester INC. Repairs to Council AC 5/29/13 &6/4/13 901.00 Brewer Hardware Misc supplies 7.51 Con Edison Gas Charges 4/30-5/30/13 216.05 Clarity Testing Services Physical Examination-FF Shawn Bigam 405.00 Dimuro Awards LLC Plaque for DES AKA 60 Control 190.50 Dimuro Awards LLC Plaque for Vincents Garage 167.00 Electronic Serv.Solutions, Inc.,West Repairs to Zetron Encoder 200.00 Fire Academy FSA Firefighter 1 Textbooks 210.46 Grainger Drink Mix for Emergency Water Coolers 24.84 Grainger Ear Plug Dispenser and Ear Plugs 112.95 Goosetown Communications Repair Vehicle Charger E51 105.00 New England Uniform CO, LLC Career Staff Uniforms-New Hires 796.00 Oakland Beach Deli Food for June 2013 Drill 213.50 Ricoh Copier contract billing for 5/22-6/21/13 204.35 Sound Shore Pest Control, Inc. Exterminating Services 5/28/13 65.00 Town of Mam'K Prof Firefighters May&June 2013 Life Insurance for Career Staff-11 345.84 Verizon Phone service 6/10-7/9/13 361.57 Verizon Wireless Wireless Service 4/27-5/26/13 247.39 Villa Maria Pizza Food for June 2013 Explorer Drill on 6/5/13 73.00 Westch Joint Water Works Water charges-3/1-6/3/13 205.90 0.00 Total: 8,808.08 BOARD OF FIRE COMMISSIONERS 4 June 26, 2013 The Meeting was called to order by Commissioner Seligson,and then on motion of Commissioner Elkind Eney,seconded by Commissioner Wittner,the Board of Fire Commissioners was unanimously declared open. Present were the following Members of the Commission: Commissioner: Nancy Seligson Commissioner: Phyllis Wittner Commissioner: Ernest C. Odierna Commissioner: Abby Katz Commissioner: Jaine Elkind Eney 1. FIRE CLAIMS On motion of Commissioner Elkind Eney,seconded by Commissioner Wittner,it was RESOLVED that this Commission hereby authorizes payment of the following Fire Department Claims as approved by the Fire Chief and audited by the Comptroller's Office: The above resolution was put to a roll call vote: Commissioner Elkind Eney Aye Commissioner Katz Aye Commissioner Odierna Aye Commissioner Wittner Aye Commissioner Seligson Aye The Commission noted the upcoming Firemens' Parade on July 2nd at 7:00 PM. There being no further business to come before the Commission,on motion of Commissioner Elkind Eney, seconded by Commissioner Katz,the Commission unanimously adjourned and the Town Board reconvened. AFFAIRS OF THE TOWN 1. Authorization—Title Search Contract—In REM Proceeding Mr. Maker explained that he has previously interviewed and asked for proposals from six title agencies. Mr. Maker has reported this information to the Town Board. The Town Board asked Mr. Maker to approach Benchmark, a local agency the Board favored utilizing, to determine whether they might meet the lower proposal. Supervisor Seligson stated that Benchmark has reduced their price. On motion of Councilwoman Katz,seconded by Councilman Odierna,it was RESOLVED,that the Mamaroneck Town Board does hereby approve awarding the Tax Search Agreement to Benchmark Title Agency. The above resolution was put to a roll call vote: Elkind Eney Abstain Katz Aye Odierna Aye Wittner Nay Seligson Aye 5 June 26, 2013 2. Authorization—Amendment 2012/13 New York State DOT Snow&Ice Agreement On motion of Councilman Wittner,seconded by Councilman Odierna,the following was approved, WHEREAS,the Town of Mamaroneck conducts snow and ice control on both the Boston Post Road and Weaver Street which are roadways owned by the State of New York,and WHEREAS,in consideration of the Town's snow and ice control activity,the State reimburses the Town,and WHEREAS,the due to the severity of the 2012/2013 winter the Town requests that the Municipal Snow and Ice Agreement Estimated Expenditure be revised to reflect the additional lane miles of State roads that were plowed/treated during the winter season. NOW,THEREFORE, BE IT RESOLVED,that the Mamaroneck Town Board does hereby approve the Amendment to Change the Estimated Expenditure for Snow&Ice Agreement to reflect the change from the Original Estimated Expenditure of$17,933.30 by adding the Index Adjustment of $9,612.25 for a total Revenue Expenditure of$27,545.55. The above resolution was put to a roll call vote: Elkind Eney Aye Katz Aye Odierna Aye Wittner Aye Seligson Aye 3. Set Public Hearing—Towing Law On motion of Councilwoman Elkind Eney,seconded by Councilwoman Katz,it was unanimously RESOLVED,that the Mamaroneck Town Board does hereby set the date for a Public Hearing on "Towing of Motor Vehicles" Law for July 24,2013 at 8:OOPM in the Court Room of the Town Center,and BE IT FURTHER, RESOLVED,that the Town Clerk is hereby authorized to publish the notice of said hearing in a newspaper appointed as an official newspaper,and that said notice, be posted. 4. Set Public Hearing—Amendment—Posting of Signs for Land Use Application Law On motion of Councilwoman Wittner,seconded by Councilwoman Katz,it was unanimously RESOLVED,that the Mamaroneck Town Board does hereby set the date for a Public Hearing on the"Waiver of Sign Requirement" Law,for July 24, 2013 at 8:OOPM in the Court Room of the Town Center,and BE IT FURTHER, RESOLVED,that the Town Clerk is hereby authorized to publish the notice of said hearing in a newspaper appointed as an official newspaper,and that said notice, be posted. 6 June 26, 2013 5. Salary Authorization Town Court On motion of Councilwoman Wittner,seconded by Councilwoman Katz,it was RESOLVED,that the Mamaroneck Town Board does hereby appoint Donna Fusco as an Intermediate Clerk(permanent Part-time) in the Court Clerk's Office effective June 27,2013,at a rate of$20.00 per hour for 17.5 hours per week. The above resolution was put to a roll call vote: Elkind Eney Aye Katz Aye Odierna Aye Wittner Aye Seligson Aye Recreation On motion of Councilwoman Wittner,seconded by Councilwoman Katz,it was RESOLVED,that the Mamaroneck Town Board does hereby approve of the following salary authorizations as approved in the 2013 Town Budget as follows: ATTACHMENT A The above resolution was put to a roll call vote: Elkind Eney Aye Katz Aye Odierna Aye Wittner Aye Seligson Abstain 6. Authorization—Transfer of Funds—Hommocks Bridges&Boardwalk ESTABLISH CAPITAL PROJECT&BUDGET-HOMMOCKS BRIDGE& BOARDWALK RESTORATION(HURRICANE SANDY/FEMA) 6/26/2013 TOWN BOARD MEETING CAPITAL PROJECTS FUND(FUND H): ESTABLISH BUDGET: EXP H.8510.0400.2013.34 HOMMOCKS BRIDGE&BOARDWALK RESTORE $ 12,000.00 REV H.0000.5031.2013.34 TRANSFER FROM GENERAL TOWNWIDE FUND $ 12,000.00 GENERAL TOWN WIDE FUND(FUND A): 7 June 26, 2013 INCREASE BUDGET: EXP A.9900.9950 TRANSFER TO CAPITAL PROJECTS FUND $ 12,000.00 REV A.0000.5995 APPROPRIATED FUND BALANCE $ 12,000.00 (CAPITAL PROJECT#2013-34) Establish Capital Project&Budget for restoration of damaged bridge&boardwalk at at Hammocks Marsh due to Hurricane Sandy(Oct 2012)to be funded from a transfer of surplus funds from General Town Wide Fund to Capital Fund. FEMA funding assistance is anticipated to offset project costs. Exact dollar amount is unknown as of 6126113. The above resolution was put to a roll call vote: Elkind Eney Aye Katz Aye Odierna Aye Wittner Aye Seligson Aye 7.Approval of Certiorari On motion of Councilwoman Wittner,seconded by Councilwoman Katz,it was RESOLVED,that the Town Board hereby authorizes the settlement of the following tax certiorari on the following terms: Bonnie Briar Country Club, Inc. Weaver Street Block: 225 Lot: 1.1 Block: 201 Lot: 19 Town of Mamaroneck Block 225 Lot 1.1 Year Assessment Amount of Reduction Reduced Assessment 2007 $172,000 $28,924 $143,976 2008 $172,000 $28,924 $143,976 2009 $172,000 $31,591 $141,309 2010 $172,000 $13,816 $159,084 2011 $172,000 $ 9,372 $163,528 2012 $172,000 $18,260 $154,640 Block 201 Lot 19 Year Assessment Amount of Reduction Reduced Assessment 2007 $41,100 $6,876 $34,224 2008 $41,100 $6,876 $34,224 2009 $41,100 $7,509 $33,591 2010 $41,100 $3,284 $37,816 2011 $41,100 $2,228 $38,872 2012 $41,100 $4,340 $36,760 8 June 26, 2013 The above resolution was put to a roll call vote: Elkind Eney Aye Katz Aye Odierna Aye Wittner Aye Seligson Aye 8. Set Date for Special Meeting On motion of Councilwoman Elkind Eney,seconded by Councilwoman Katz,it was unanimously RESOLVED,that the Mamaroneck Town Board does hereby set a Special Meeting for July 2 at 4:30 PM in Conference Room A,for the proposed approval of three Police hiring's. APPROVAL OF MINUTES On motion of Councilwoman Elkind Eney,seconded by Councilwoman Wittner,it was unanimously RESOLVED,that the Mamaroneck Town Board does hereby approve the Board Minutes from the Meeting of June 12,2013. WRITTEN COMMUNICATIONS None REPORT OF COUNCIL Supervisor Seligson noted that the Town Board discussed a proposed Local Law entitled "Proximity rule for conflict of interest" Law and will propose setting a Public Hearing at the next meeting.The Board would also like this distributed to the Land Use Boards in anticipation of setting a Public Hearing. Councilwoman Elkind Eney noted that it was a light month for her liaison assignments,adding those Boards did not meet.She did attend Mamaroneck Shares on June 14`"at which the local restaurants have outdoor seating and bands,a great event that benefits local charities.She and Supervisor Seligson attended the League of Woman Voters Organizational Meeting at which George Latimer and Steve Otis discussed the impact of taxes collected by the State and how they are allocated.A big shout out to former Town Supervisor,former Town Justice and mother of our Town Clerk,as today is Dolores Battalia's Birthday. Councilwoman Katz after the last Town Board Meeting attended a lively Planning Board Meeting. She met recently with the Town's web site creator to discuss some updates and redesign.Councilwoman Katz attended the Traffic Committee Meeting and would like to remind residents that as the expression goes 'schools open drive carefully'similarly she would like to suggest school closed drive slowly! She asked everyone to please take note of their speed and drive more slowly to make our neighborhoods safer. Congratulations to our recent graduates,adding it was a beautiful evening for a graduation. Councilwoman Wittner had nothing further to report. Councilman Odierna attended the Summit Meeting at which R.A.D.A.R. presented.Councilman Odierna had additional comments and reminders to slow down. He attended the New Rochelle Opera,adding it was wonderful and the Town should consider an Opera once again for a Monday evening concert.June 22nd was the Howell Park Block party which he attended. 9 June 26, 2013 Supervisor Seligson reported that she and Mr.Altieri attended a meeting with Westchester County Department of Emergency Services at which they participated in a table top scenario for response to a mega storm. The County hired a consultant to facilitate a very well-run and impressive exercise.The County continues to work very hard on preparedness. Councilwoman Wittner added that the Coastal Zone Management Commission had a very interesting meeting at which they discussed flooding in light of a proposed sub division. Councilwoman Wittner asked Mr.Altieri to elaborate. Mr.Altieri continued stating the Coastal Zone Management Commission analyzed and discussed the proposed two home sub division at 75 Howell Ave.The Commission is struggling with the issue of consistency with respect to the cumulative effects of flooding in that area.They have isolated three areas where flooding is taking place. One is a repair to a pipe that the Town is scheduled to do this Fall,a second is being caused by the proposed sub division,and finally there is flooding that takes place as water runs down Howell Avenue toward Weaver Street. This flooding was not fully understood by the neighborhood and was clarified by the Town and its engineers. Councilwoman Witmer added the importance of the Coastal Zone Management Commission as an advisory Board, noting another important topic they are addressing and that is of severely compromised sea walls, what should be done about them,whose ultimate responsibility are they,especially those that have breached. Supervisor Seligson reminded residents that the Leaf Blower Law banning gas powered blowers is in effect until September 15`".Also a reminder to please sign up for email notifications. Supervisor Seligson thanked Mr. Maker for another wonderful ice cream treat. Supervisor Seligson gave a public congratulation to her husband John Feingold on his graduation from culinary school,and for having received the highest honor by being the recipient of the Top Toque Award. ADJOURNMENT On motion of Councilman Odierna,seconded by Councilwoman Wittner the meeting was unanimously adjourned at 9:45 PM Submitted by Christina Battalia,Town Clerk 10 June 26, 2013 ATTACHMENT"A" ti-M C: 0 C: 0 D. 16 SM! 10 rL 9 9 9 9 0 c4 to AO AD 0 �s AD w LL� cm "cl a .0 f= ED r= M p (a 0. 0 0 CML E 4 IL o Iry o. 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