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HomeMy WebLinkAbout2013_05_01 Town Board Minutes May 1, 2013 TOWN OF MAMARONECK TOWN BOARD AGENDA WEDNESDAY MAY 1,2013 THE TOWN BOARD WILL CONVENE—at 5:00 PM, In Conference Room A to discuss: 1. Discussion—Senior Services Coordinator 2. Section 8 Housing Agency Administrative Plan 3. Update—Energy Service Contract 4. Discussion—Resident Parking Permits—Washington Square 5. Howell Avenue Drain 6. Strategic Planning 7. New Business 8:OOPM CALL TO ORDER—COURTROOM SUPERVISOR'S SUMMARY REPORT CITIZEN'S COMMENTS PUBLIC HEARING —The Adjourned Public Hearing on the Legislation "Limiting the Use of Specific Types of Plastic Bags Law" for May 1, 2013 has been cancelled. The Town Board is reviewing additional information regarding this proposed legislation and will reset and publish a new Public Hearing date in the near future. BOARD OF FIRE COMMISSIONERS 1. Fire Claims 2. Presentation —Town of Mamaroneck Fire Department 3. Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK 1. Appointment—Vice Chairperson—Planning Board 2. Report of Bids —TA-13-04 Installation & Restoration of Sidewalks, Aprons, Concrete & Granite Stone Curb 3. Adoption of Findings—Proposed B&SB Zoning Amendments 4. Set Public Hearing—Amendment to Vehicle Idling Law 5. Salary Authorization—Department of Community Services Town Administrator's Office Recreation 6. Appointment to the Library Board of Trustees APPROVAL OF MINUTES— April 17,2013 REPORTS OF THE COUNCIL TOWN CLERK'S REPORT NEXT REGULARLY SCHEDULED MEETINGS— May 15, 2013 &June 5,2013 1 May 1, 2013 MINUTES OF THE REGULAR MEETING AND WORK SESSION OF THE TOWN BOARD OF THE TOWN OF MAMARONECK HELD ON MAY 1,2013, BEGINNING AT S:OOPM IN CONFERENCE ROOM A AND CONTINUING AT 8:00 PM IN THE COURT ROOM OF THE TOWN CENTER,740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK PRESENT: Supervisor Nancy Seligson Councilwoman Phyllis Wittner Councilman Ernest C.Odierna Councilwoman Abby Katz Councilwoman Jaine Elkind Eney ALSO PRESENT: Christina Battalia,Town Clerk Stephen V.Altieri,Town Administrator William Maker,Jr.,Town Attorney CALL TO ORDER-WORK SESSION On motion of Councilwoman Katz,seconded by Councilwoman Wittner,the Work Session was unanimously opened at S:OOPM. Discussion—Senior Services Coordinator Additionally Present:Anna Danoy, Director of Senior Services and Housing Ms. Danoy was present to discuss with the Town Board her email of April 24, 2013, which outlined her recommendation to fill a position of Coordinator — Senior Citizen Services. After the consolidation of Community Services with the Village of Larchmont two part time positions remain unfilled and with the retirement of a third part time position, Ms. Danoy is recommending the three part time positions be filled with one full time position. The Board reviewed a cost analysis prepared by Ms. Danoy, noting that this change would be Budget neutral. Mr. Altieri and Ms. Danoy will put a complete employment package together and present to the Town Board at the May 15`"Town Board Meeting. Section 8 Housing Agency Administrative Plan Additionally Present:Anna Danoy, Director of Senior Services and Housing Ms. Danoy discussed her memo to Mr. Altieri dated April 26, 2013, outlining her recommendation to alter how the Town administers the PHA Waiting List. Currently the waiting list is determined by the date and time the application was received by the PHA, and any preferences that apply. An alternative method is by 'lottery' administered electronically within the waiting list software. If this change were to be made it would require a change to the Section 8 Administrative Plan, which goes before a Public Hearing each October. The Town Board discussed the pros and cons. The Town Board favors relying on Anna's recommendation and advised Ms. Danoy to prepare to move in the direction of a lottery. OUT OF ORDER Howell Avenue Drain Supervisor Seligson asked the individuals present to state their names. 2 May 1, 2013 Additionally present: Bob Herbst, resident of Howell Avenue, Jan Gould, neighbor and architect and Michele Lewis,architect. The Town Board reviewed a memo from David Goessl to Mr. Altieri dated April 22, 2013, discussing the cost estimate and concept plan for installing a new drainage system to replace the old dysfunctional one installed in the 1930's. The Board discussed the precedent of repairing infrastructure that does not have a true municipal function that only benefits a number of residents'. The Board also discussed the possibility of repairing the pipe with the understanding that the residents' would then have to maintain it. Councilwoman Witmer noted that this was discussed in length at a recent Coastal Zone Management Commission Meeting and advised that the Town get their opinion. Mr. Altieri stated that it is the opinion of the Town's Engineer and the Town's Engineering Consultant that the flooding on Mr. Herbst's property is unrelated to the dysfunctional drainage system. Mr. Gould addressed the Town Board and stated that contrary to what was just stated, the Coastal Zone Management Commission in its denial for a sub division on Howell Avenue tied the two issues together. The Town would like Mr. Maker to review the current Easement Agreement in detail, and determine the Town's contractual obligation to this issue. Discussion—Resident Parking Permits—Washington Square The Town Board reviewed a memo from Mr. Altieri dated April 26, 2013, outlining the history of the parking changes that took place in the Washington Square neighborhood.Those changes came about from residents' complaints regarding parking but diminished significantly with changes. The Town is again experiencing complaints in parking and Mr. Altieri advises that the Town revisit the parking in this area, as well as reviving the Parking Committee. Supervisor Seligson would like to review the entire file from the last time the Town addressed this,and will work with Mr.Altieri on reviving the Parking Committee. Supervisor Seligson noted that the term for Maureen Leblanc as Member of the Library Board will expire shortly and she would like to add her reappointment,baring no objection,to this evening's Agenda. ADDED ITEM Appointment of Town Firefighter Mr. Altieri distributed a memo to the Board outlining the recommendation to hire a new Firefighter. As previously discussed the Fire Department has three vacancies within the ranks of the career Firefighters, and has been struggling to fill these openings due to the lack of openings in the fire training schools offered by Westchester County. A candidate has been identified who is currently a firefighter in another jurisdiction who is interested in joining our Fire Department. Mr. Altieri also distributed a letter from the Westchester County Office of Civic Service approving the hiring. This will be added to this evenings' Fire Commission Agenda. Strategic Planning No additional discussion took place. The Board would like Betty DiMaria to meet with them at the May 15th Town Board Meeting. Councilwoman Katz left the Meeting to attend a School Concert at 6:40 and returned at 7:20. 3 May 1, 2013 ADDED ITEM SEAR Findings for Proposed Zoning Amendment SB&B Districts Councilwoman Elkind Eney asked that the Town Board review the SEAR Findings further before their adoption. Mr. Altieri stated that he is requesting the Town Board hold a Special Meeting next week to consider Bond Refunding and is suggesting that the discussion of the SEAR Findings be added to that Agenda. Supervisor Seligson will work with Mr. Maker this Friday to 'strengthen' some of the wording in the Findings Statement.The Board reviewed the SEAR Findings making changes and corrections and added its adoption to the Special Meeting on May 81" TAKEN OUT OF ORDER Update—Energy Service Contract Mr. Altieri informed the Board that the Town is preparing the data for the RFP. What will be included in the RFP are the Firehouse, the Ice Rink, the Street Lighting and the Town Center. There was no further discussion. Mr. Altieri stated that the Weaver Street Bridge Project is due to begin on June 3rd and a more updated report will take place at the May 15`n Town Board Meeting. On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, the Town Board agreed to enter into an Executive Session to discuss Collective Bargaining with the CSEA the Firefighters' Union and a grievance filed by the Police Department Union. EXECUTIVE SESSION Collective Bargaining—CSEA and Firefighters Union Grievance—Police Department Union On motion of Councilwoman Wittner,seconded by Councilwoman Elkind Eney the Board unanimously agreed to resume the Regular Meeting. CALL TO ORDER The Regular Meeting of the Town Board was called to order by Supervisor Seligson at 8:15 PM, she then pointed out the location of the exits. SUPERVISOR'S SUMMARY REPORT Supervisor Seligson noted that the Town Board met for a work session beginning at 5:00 o'clock this evening,adding this is an open meeting that all residents'are welcomed to attend. Supervisor Seligson reported that the Town continues with the Revaluation Project,adding that GAR Associates has completed informal meetings with 988 residents. Notices of Determination are scheduled to be mailed on May 17`n. Residents should know that Grievance Day in the Town will be June 6`" The Town held another clean up at the Hommocks Conservation Area, noting the slides on the screen above the dais.Supervisor Seligson thanked the Rotary Club,the Odierna family,Steve Bartell, Rolanda Robinson, Liz Paul and the Fraternity from Iona, Phi Beta Phi,for their wonderful efforts. The League of Women Voters,with help from the Town held a Community Yard Sale at Commuter Lot#1. Proceeds went to the Hommocks Ice Rink Trust Fund for the Ice Rink renovations. For Arbor Day, Liz Paul has arranged for the planting of two White Dogwood Trees at the Town Center.Supervisor Seligson 4 May 1, 2013 announced the opening of the Marine Center at Harbor Island,adding this will be a wonderful educational center. Supervisor Seligson attended the Town Village School(TVS) Meeting at which they continued to discuss the issues of security among other items. CITIZEN'S COMMENTS Mike Crowe, Larchmont Gardens'Civic Association addressed the Board. Mr.Crowe announced that the Association will hold their Annual Meeting on May 18`"at the Weaver Street Fire House,adding that Supervisor Seligson will speak about Revaluation. Mr. Crowe asked about maintenance of the plantings around Gardens' Lake. Supervisor Seligson responded that cutting was done in March,adding weeding will be done manually. PUBLIC HEARING(S) — "Limiting the Use of Specific Types of Plastic Bags Law" The Adjourned Public Hearing on the Legislation "Limiting the Use of Specific Types of Plastic Bags Law" scheduled for May 1,2013, has been cancelled.The Town Board is reviewing additional information regarding this proposed legislation and will reset and publish a new Public Hearing date in the near future. BOARD OF FIRE COMMISSIONERS The Meeting was called to order by Commissioner Seligson,and then on motion of Commissioner Wittner, seconded by Commissioner Elkind Eney,the Board of Fire Commissioners was unanimously declared open. Present were the following Members of the Commission: Commissioner: Nancy Seligson Commissioner: Phyllis Wittner Commissioner: Ernest C. Odierna Commissioner: Abby Katz Commissioner: Jaine Elkind Eney 1. FIRE CLAIMS On motion of Commissioner Katz,seconded by Commissioner Elkind Eney,it was RESOLVED that this Commission hereby authorizes payment of the following Fire Department Claims as approved by the Fire Chief and audited by the Comptroller's Office: Amazon.com Clock for alarm room $69.99 Cable Vision Cable services for 4/23/13-5/22/13 143.99 Fire Soaps Gear wash soap 449.00 G&K Services Inc April 2013 Mats and Rags 91.01 New England Uniform Co Chief P.Tortorella and Capt.G. Hibbard Uniforms 1,186.00 Redwood Nursery Hay 15.00 Verizon Telephone service 4/10-5/9/13 359.61 Villa Maria Pizza Food for April 2013 Explorer Drill 57.92 W B Mason Paper 77.97 Westchester Joint Water Works Water charges for Fire Sprinkler connect.3/30-6/30/13 100.00 Total: $2,550.49 5 May 1, 2013 The above resolution was put to a roll call vote: Commissioner Elkind Eney Aye Commissioner Katz Aye Commissioner Odierna Aye Commissioner Wittner Aye Commissioner Seligson Aye 2. Presentation—Town of Mamaroneck Fire Department Chief Joseph Russo, Deputy Chief Noah Goldberg and Deputy Chief Paul Tortorella presented.Chief Russo gave a PowerPoint presentation of the Departments'activities during the first quarter of 2013. Chief Russo stated that his goal is to do this presentation each quarter. The Department is beginning the process of a fundraiser for the Newtown Memorial Fund. T-shirts are being made and will sell for$10.00. More information on when and where these shirts will be available will be announced shortly. 3. Other Fire Department Business On motion of Commissioner Wittner,seconded by Commissioner Odierna,it was RESOLVED,that the Board of Fire Commissioners hereby authorizes the hiring of Mr. Houghtaling as a Career Firefighter at an annual salary of$42,444.00, effective June 3,2013. The above resolution was put to a roll call vote: Commissioner Elkind Eney Aye Commissioner Katz Aye Commissioner Odierna Aye Commissioner Wittner Aye Commissioner Seligson Aye There being no further business to come before the Commission,on motion of Commissioner Elkind Eney, seconded by Commissioner Katz,the Commission unanimously adjourned and the Town Board reconvened. AFFAIRS OF THE TOWN 1. Appointment—Vice Chairperson—Planning Board On motion of Councilwoman Katz,seconded by Councilwoman Elkind Eney,it was unanimously RESOLVED,that Virginia Picciotto be appointed as Vice Chair of the Planning Board,and BE IT FURTHER RESOLVED,that the foregoing appointment shall be effective immediately upon the appointee taking and subscribing the oath mandated by section 25 of the New York Town Law and shall expire on December 31, 2013. 6 May 1, 2013 2. Report of Bids — TA-13-04 Installation & Restoration of Sidewalks, Aprons, Concrete & Granite Stone Curb The report of bids is entered into the record as: ATTACHMENT A On motion of Councilwoman Wittner,seconded by Councilwoman Elkind Eney,the following was approved; WHEREAS,on April 25, 2013 the Town publicly opened and read five bid for Contract TA-13-04 Sidewalks,Curbs and Driveway Aprons. NOW,THEREFORE, BE IT RESOLVED,that the Mamaroneck Town Board does hereby award Contract TA-13-04 Sidewalks,Curbs and Driveway Aprons,to the lowest responsible bidder, Landi Contracting at a total bid of$120,475.00.,and BE IT, FURTHER RESOLVED, that the Town Administrator is hereby authorized to execute said Contract on behalf of the Town. The above resolution was put to a roll call vote: Elkind Eney Aye Katz Aye Odierna Aye Wittner Aye Seligson Aye 3. Adoption of Findings—Proposed B&SB Zoning Amendments On motion of Councilman Odierna,seconded by Councilwoman Elkind Eney,it was unanimously RESOLVED,that the Mamaroneck Town Board does hereby set a date for a Special Meeting for May 8,2013 at 1:00 in Conference Room A of the Town Center to discuss, Bond Refunding,the Adoption of SEAR—Findings for Proposed Zoning Amendment SB&B Districts,and the referral to Town Planning Board the Proposed Zoning Amendment SB&B Districts. 4. Set Public Hearing—Amendment to Vehicle Idling Law On motion of Councilwoman Elkind Eney,seconded by Councilwoman Wittner,it was unanimously RESOLVED,that the Mamaroneck Town Board does hereby set the date for a Public Hearing on an Amendment to the Vehicle Idling Law to include a $75.00 fine,for May 15,2013 at 8:OOPM in the Court Room of the Town Center,and BE IT FURTHER, RESOLVED,that the Town Clerk is hereby authorized to publish the notice of said hearing in a newspaper appointed as an official newspaper,and that said notice, be posted. 7 May 1, 2013 5. Salary Authorizations Department of Community Services On motion of Councilwoman Elkind Eney, seconded by Councilwoman Wittner, the following was approved; WHEREAS, the Town's Section 8 Office was selected by the Federal Housing and Urban Development Agency(HUD)to participate in the"Fair Market Demonstration Project",and WHEREAS, funding in the amount of $11,000 was provided by HUD for additional staffing that may be necessary. NOW THEREFORE, BE IT RESOLVED,that the Mamaroneck Town Board does hereby authorize the hiring of Mr. Greg Cutler as a part time administrative intern for this project at a rate of$18.00 per hour. The above resolution was put to a roll call vote: Elkind Eney Aye Katz Aye Odierna Aye Wittner Aye Seligson Aye Town Administrator's Office On motion of Councilwoman Wittner, seconded by Councilwoman Elkind Eney, the following was approved: WHEREAS,with the recruitment process for the replacement of Mary Stanton taking longer than expected,and with the need to have Mary orient her replacement on the various tasks and duties of the position, Mary has agreed to work two days per week for three to four weeks. NOW THEREFORE BE IT RESOLVED, that the Mamaroneck Town Board does herby appoint Mary Stanton as a part time Assistant to the Town Administrator at the rate of$48.00 per hour. The above resolution was put to a roll call vote: Elkind Eney Aye Katz Aye Odierna Aye Wittner Aye Seligson Aye Recreation On motion of Councilwoman Elkind Eney,seconded by Councilwoman Katz,it was RESOLVED,that as provided for in the 2013 Town Budget the Mamaroneck Town Board does hereby authorize the payment of salary to the following: Memorial Park Tennis Courts—Effective May 1,2013—September 30,2013 Edward McGuire Attendant $12.50/hr 8 May 1, 2013 Leonard Binder Attendant $12/hr Katherine Varian Attendant $12.50/hr Memorial Park Maintenance—Retroactive April 26,2013—May 31, 2013 Frank Giordano Park Maintenance Aide$12/hr Hommocks Pool—Retroactive April 13,2013—June 14,2013 Victoria Puleo Lifeguard $8.50/hr Peter lannarelli Lifeguard $8.75/hr Lauren Keller Swim Instructor $15/hr The above resolution was put to a roll call vote: Elkind Eney Aye Katz Aye Odierna Aye Wittner Aye Seligson Aye 6. Appointment to the library Board of Trustees On motion of Councilwoman Elkind Eney,seconded by Councilwoman Katz,it was unanimously RESOLVED,that Maureen LeBlanc be reappointed as a Member of the Library Board of Trustees,and BE IT FURTHER RESOLVED,that the foregoing appointment shall be effective immediately upon the appointee taking and subscribing the oath mandated by section 25 of the New York Town Law and shall expire on December 31, 2018. APPROVAL OF MINUTES RESOLVED,that the Mamaroneck Town Board does hereby approve the Board Minutes from the Meeting of April 17,2013. WRITTEN COMMUNICATIONS None REPORT OF COUNCIL Councilwoman Elkind Eney attended the RADAR Meeting at which they discussed marijuana use, noting it was well attended.Councilwoman Elkind Eney attended the Library Board Meeting and announced a number of upcoming events.She also attended the Recreation Commission Meeting, noting that spring tennis is due to begin-permitting the completion of the Court resurfacing. The Recreation Department announced they will be teaming up with Saxon Woods for a golf camp.Councilwoman Elkind Eney announced a number of local events. Councilwoman Katz noted the wonderful Retirement Party for Mary Stanton that the Board attended. Councilwoman Katz also attended the RADAR Meeting,as well as a School Board Budget Meeting. 9 May 1, 2013 Councilwoman Katz noted that her daughter participated in a terrific skating event at the Hommocks Ice rink and attended the Hommocks Orchestra Concert and was very impressed by the musicians Councilwoman Wittner stated that the Coastal Zone Management Commission Meeting was postponed, and noted her previous report for the Fire Council. Councilman Odierna spared the audience a repeat of attended events, but did wish to note that he attended the Zoning Board Meeting at which they approved Minutes from January, February, March and April.The application for Winged Foot is still pending. Councilman Odierna stated that the Zoning Board approved the signage for the Music School. Councilman Odierna publicly thanked his grandson Noah for his help with the recent cleanup events. Supervisor Seligson also thanked the 'Odierna Men'for their help. ADJOURNMENT On motion of Councilwoman Wittner,seconded by Councilwoman Elkind Eney,the meeting was unanimously adjourned at 9:20 PM Submitted by Christina Battalia,Town Clerk 10