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HomeMy WebLinkAbout2002_09_04 Town Board Minutes MINUTES OF THE REGULAR MEETING OF THE TOWN BOARD OF THE TOWN OF MAMARONECK AND THE BOARD OF FIRE COMMISSIONERS HELD ON SEPTEMBER 4, 2002 AT 8:15 PM IN THE COURT ROOM OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK PRESENT: Supervisor Valerie M. O'Keeffe Councilwoman Phyllis Wittner Councilwoman Judith A. Myers Councilman Ernest C. Odierna Councilwoman Nancy Seligson ALSO PRESENT: Patricia A. DiCioccio, Town Clerk Stephen V. Altieri, Town Administrator William Maker, Jr., Town Attorney Patricia A. Samela, Deputy Town Clerk CALL TO ORDER The regular meeting of the Town Board was called to order by Supervisor O'Keeffe at 8:30 PM, who then pointed out the location of exits. The Supervisor spoke briefly about the Work Session where the Board discussed the Floor Area Ratio Law. PUBLIC HEARING - PUBLIC HOUSING AGENCY PLAN The following Public Hearing Notice was placed into the record: PLEASE TAKE NOTICE, that a Public Hearing will be held by the Town Board of the Town of Mamaroneck on September 4, 2002, at 8:15 PM or as soon thereafter as is possible, in the Court Room of the Town Center, 740 W. Boston Post Road, Mamaroneck, New York. The purpose of the Hearing is to review the Public Housing Authority One-Year Plan and submit the approved plans to the Department of Housing and Urban Development. The Supervisor introduced Kathy Kopa, Director of Community Services, who then spoke on the Section 8 Housing Agency Administrative Plan for 2002. She explained that this was the "bible" of the Town of Mamaroneck Housing Agency. On motion of Councilman Odierna, seconded by Councilwoman Wittner, the public hearing was declared open. Councilwoman Wittner stated that the report was very succinct. Councilwoman Myers stated that it also reflects the same diligent work that Kathy Kopa has always done. Councilwoman Seligson said she appreciated how clear the report was and agreed with Councilwoman Wittner. Councilwoman Myers said that she had been fortunate to be asked on occasion to substitute for the Meals on Wheels program, her daughter had also joined her. It was a wonderful experience. The Supervisor congratulated Kathy Kopa on the writing of the plan and on a job well done. On motion of Councilman Odierna, seconded by Councilwoman Myers, the hearing was declared closed. September 4, 2002 On motion of Councilwoman Myers, seconded by Councilwoman Seligson, the following resolution was adopted as amended: WHEREAS, the Quality Housing and Work Responsibility Act of 1998 and the ensuing Housing and Urban Development requirements mandate the preparation and adoption of an annual plan for the operation of a municipal public housing agency; and WHEREAS, the Town Board has reviewed the Town of Mamaroneck Public Housing Agency's annual plan for the year 2002; and WHEREAS, the Town Board has held a public hearing to present this plan to the public. NOW THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Mamaroneck hereby adopt the Public Housing Agency Fiscal Plan as prepared and submitted by the Public Housing Agency Administrator. The above resolution was put to a roll call vote: Seligson - Aye Odierna - Aye Myers - Aye Wittner - Aye O'Keeffe - Aye The Supervisor adjourned the Floor Area Ratio Public Hearing from the August 21, 2002 meeting to October 2, 2002. On motion of Councilwoman Wittner, seconded by Councilwoman Myers, it was RESOLVED, that the Town Board does hereby adjourn the date for public hearing on the Floor Area Ratio Law to October 2, 2002 at 8:15 PM in the Court Room of the Town Center. The above resolution was put to a roll call vote: Seligson - Aye Odierna - Aye Myers - Aye Wittner - Aye O'Keeffe - Aye BOARD OF FIRE COMMISSIONERS The meeting was called to order by Commissioner O'Keeffe at 9:00 PM. On motion of Commissioner Wittner, seconded by Commissioner Odierna the Board of Fire Commissioners meeting was declared open. Present were the following members of the Commission: 2 September 4, 2002 Commissioner: Valerie M. O'Keeffe Commissioner: Phyllis Wittner Commissioner: Judith A. Myers Commissioner: Ernest C. Odierna Commissioner: Nancy Seligson 1. Fire Claims: Commissioner Odierna presented fire claims for authorization of payment , thereafter on Commissioner Odierna motion, seconded by Commissioner Wittner, it was RESOLVED, that this Commission hereby authorizes payment of the following Fire Department claims as approved by the Fire Chief and audited by the Comptroller's Office as amended: AAA Emergency Supply Co. 28.00 AAA Emergency Supply Co. 45.00 Avaya 80.45 Cleaning Systems 383.83 Con Edison 123.95 Excelsior Garage & Machine Works 4,204.79 Excelsior Garage & Machine Works 1,262.35 Ikon 16.17 IOS Capital 177.69 Nextel 202.71 Poland Spring 72.12 Printwear Plus 2,095.00 R & L Consulting 193.12 Technical Electronics Inc. 105.00 Verizon 421.42 Verizon Wireless 11.66 W. S. Darley & Co. 776.80 W. S. Darley & Co. 391.26 TOTAL 10,591.32 Fire claim for A T & T Long Distance in the amount of $220.55, was removed for further consideration. The above resolution was put to a roll call vote: Seligson - Aye Odierna - Aye Myers - Aye Wittner - Aye O'Keeffe - Aye Commissioner Wittner reported she had attended the Fire Council meeting where it was reported that effective September 4, 2002, the Town of Mamaroneck Fire Department dispatching will be transferred to 60-Control. The Administrator explained that 60-Control was located in Valhalla at the Grasslands Campus, when an emergency is called in the system will page our volunteers. Commissioner Myers asked why we still needed the fire horns. Mr. Altieri said the existing alarms in use now are to be used as a back up system, should the pagers not work. A discussion followed on the way the new system will work. 3 September 4, 2002 There being no further business to come before the Commission, on motion of Commissioner Odierna, seconded by Commissioner Seligson, the Commission unanimously adjourned at 9:10 PM. AFFAIRS OF THE TOWN 1. Authorization - Consultant Services -Website Design Mr. Altieri explained since we now have the Town of Mamaroneck's website up and running for over a year, we have identified areas for improvement within the site and we have become more knowledgeable in the management of a website. Therefore, we are proposing to retain a new consultant to redesign the Town's website. The new site would be more like a news page on the front, and would give current information regarding events and activities within the Town government. Someone hitting the front page would have immediate access to information or departments, rather than having to click on multiple drop down windows. By using custom programming we would have the ability to make changes without incurring further costs. Each folder as we have now, carries with it a cost of$16.00 per month. to limit the expense, we limited the number of folders. The new design would eliminate folders and in addition give us more control of the site. It makes it easier to use as well as making it more interesting to users. We contacted and have received a proposal from Brian Foy to redesign the Town's website. The proposal is broken into two parts. The design and software development would be prepared at a cost of$5,000.00. We would then have the option of either entering into a fixed monthly maintenance cost or pay for maintenance on an hourly basis. At this point, no decision needs to be made on the maintenance component of the project. Mr. Foy actually prepared a sample front page for our review and we were pleased with his first concept of design. The Board then discussed various aspects of the old design versus the what they would like to see in the new one. On motion of Councilman Odierna, seconded by Councilwoman Myers, it was RESOLVED, that the Town Board does hereby approve the agreement between the Town and Mr. Brian Foy to redesign the Town's website at a cost of$5,000; and BE IT FURTHER RESOLVED, that the Town Administrator is hereby authorized to execute said agreement on behalf of the Town. The above resolution was put to a roll call vote: Seligson - Aye Odierna - Aye Myers - Aye Wittner - Aye O'Keeffe - Aye 2. Report of Bids - Contract TA-02-18 The Administrator explained that on June 14, 2002 the Town publicly opened bids for the construction of a salt storage dome at the Town yard. This construction is part of the Highway Garage renovation project. We had originally included it in the general construction contract for the project, but in the first bidding of the project, the price of the salt dome seemed to be inflated. The general contractor in the prior bid priced the dome at $240,000 when the base price of the dome was estimated to be $130,000. Even with an allowance for site work associated with the dome, the $240,000 price tag appeared high. We did, however, discover an error in the cost estimate for the salt dome. Evidently, the consultant mistakenly left out the site work component of the salt dome when compiling the final project estimate. 4 September 4, 2002 With the site work included, the estimate for the salt dome should have been $170,000 to $180,000. At that time, a decision had been made to bid, the salt dome as a separate contract. There were five contractors who actually picked up bid specifications, but only one bid was received, it was from Dome Corporation of North America, which is based in Michigan. Their bid to construct the dome is $210,269, which is still higher than the estimate. It is recommended since winter was approaching to authorize the project. We think if we separate out the site work into a different contract, it will save approximately $34,000, and the contractor said he would reduce his bid by $68,800 which was his estimate for the site work. Based upon our own estimates, and upon discussions with site contractors, it appears that the Town can contract the site work for approximately $35,000. The final cost of the salt dome is therefore expected to be $176,000. The recommendation to the Town Board is to award the contract for construction of the salt dome to Dome Corporation of North America and that the Town Administrator be authorized to execute an agreement with Dome Corporation. Following discussion, on motion of Councilwoman Myers, seconded by Councilwoman Wittner, it was RESOLVED, that the Town Board hereby authorizes that Contract TA-02-18 for the construction of the salt dome at the Town Yard be awarded to Dome Corporation of North America, the only bidder, at a total cost to the Town of $176,000; and BE IT FURTHER, RESOLVED, that the Administrator is hereby authorized to execute said contract on behalf of the Town. The above resolution was put to a roll call vote: Seligson - Aye Odierna - Aye Myers - Aye Wittner - Aye O'Keeffe - Aye TAKEN OUT OF ORDER 3. Salary Authorization - Recreation Department RECREATION - Senior Recreation Leader On motion of Councilman Odierna, seconded by Councilwoman Wittner, it was RESOLVED, that the Town Board does hereby authorize the payment of salary to Matthew Trainor, in the amount of $36,450, for his services as Senior Recreation Leader with the Recreation Department effective September 11, 2002. The above resolution was put to a roll call vote: Seligson - Aye Odierna - Aye Myers - Aye Wittner - Aye O'Keeffe - Aye On motion of Councilwoman Wittner, seconded by Councilman Odierna, it was 5 September 4, 2002 RESOLVED, that as provided for in the 2002 Town Budget that the Town Board does hereby authorize the payment of salary to the following: Chris Vaughn, EMS Lifeguard, Hommocks Pool, $25/session, effective 9/03/02. Tamara Muscarell, EMS Lifeguard, Hommocks Pool, $30/session, effective 9/03/02. Vi Le, EMS Lifeguard , Hommocks Pool, $25/session, effective 9/03/02. Angel Pomeroy, Alternate EMS Lifeguard, Hommocks Pool, $25/session, effective 9/03/02. Cindy Ausiello, Alternate EMS Lifeguard, Hommocks Pool, $39/session, effective 9/03/02. Angel Pomeroy, Head Swim Instructor, Hommocks Pool, $19/hour, effective 9/03/02. Emily Steinnagel, Swim Instructor, Hommocks Pool, $18/hour, effective 9/03/02. Brian Fay, Swim Instructor, Hommocks Pool, $18/hour, effective 9/03/02. Lenise Romero, Swim Instructor, Hommocks Pool, $18/hour, effective 9/03/02. Josie Blanckmeister, Swim Instructor, Hommocks Pool, $14/session, effective 9/03/02. Kate Spader,Alternate Swim Instructor, Hommocks Pool, $18/hour, effective 9/03/02. Wendy Johnson, Lifeguard, Hommocks Pool, $10/hour, effective 9/03/02. Lenise Romero, Lifeguard, Hommocks Pool, $10/hour, effective 9/03/02. Louise Watt. Lifeguard, Hommocks Pool, $7.25/hour, effective 9/03/02. Katherine Spader, Lifeguard, Hommocks Pool, $7.25/hour, effective 9/03/02. Cindy Scholz, Lifeguard, Hommocks Pool, $7.50/hour, effective 9/03/02. Stephanie Allen, Lifeguard, Hommocks Pool, $10.50/hour, effective 9/03/02. Andrew Regan, Lifeguard, Hommocks Pool, $7.75/hour, effective 9/03/02. Connor Scanlon, Lifeguard, Hommocks Pool, $7.25/hour, effective 9/03/02. Eric Brandom, Lifeguard, Hommocks Pool, $7.75/hour, effective Mary Margaret Colleray, Lifeguard, Hommocks Pool, $7.25/hour, effective 9/03/02. Andrea Patterson, Lifeguard, Hommocks Pool, $7/hour, effective 9/03/02. Amanda Sperber, Lifeguard, Hommocks Pool, $7.50/hour, effective 9/03/02. Charlotte Cooke, Lifeguard, Hommocks Pool, $6.75/hour, effective 9/03/02. Jessica Spano, Alternate Lifeguard, Hommocks Pool, $7.25/hour, effective 9/03/02. Cara Weisberger, Alternate Lifeguard, Hommocks Pool, $7.50/hour, effective 9/03/02. Vi Le, Alternate Lifeguard, Hommocks Pool, $9.25/hour, effective 9/03/02. Brian Fay, Alternate Lifeguard, Hommocks Pool, $9.25/hour, effective 9/03/02. Emily Steinnagel, Alternate Lifeguard, Hommocks Pool, $7.25/hour, effective 9/03/02. Andrea Patterson, Alternate Lifeguard, Hommocks Pool, $7/hour, effective 9/03/02. Michael Sanders, Key Attendant, Hommocks Pool, $6.75/hour, effective 9/03/02. Marie Dahlgren, Key Attendant, Hommocks Pool, $9.25/hour, effective 9/03/02. Jessica Engstrom. Key Attendant, Hommocks Pool, $6.75/hour, effective 9/03/02. Barbara Mendez, Key Attendant, Hommocks Pool, $8.25/hour, effective 9/03/02. Toni Dahlgren, Alternate Key Attendant, Hommocks Pool, $8.50/hour, effective 9/03/02. Jennifer Fay, Alternate Key Attendant, Hommocks Pool, $8.50/hour, effective 9/03/02. Jen Fatato, Manager, Hommocks Pool, $14/hour, effective 9/03/02. Cindy Ausiello, Manager, Hommocks Pool, $18/hour, effective 9/03/02. John Keenan, Manager, Hommocks Pool, $13/hour, effective 9/03/02. Lenise Romero, Alternate Manager, Hommocks Pool, $13/hour, effective 9/03/02. Patty Lee, Alternate Manager, Hommocks Pool, $14/hour, effective 9/03/02. Peter Braverman, Lifeguard, Hommocks Pool, $10/hour, effective 9/03/02. The above resolution was put to a roll call vote: Seligson - Aye Odierna - Aye Myers - Aye Wittner - Aye O'Keeffe - Aye AMBULANCE DISTRICT 6 September 4, 2002 Mary Stanton, Assistant to the Administrator, in a memorandum to the Board requested authorization to permanently appoint three paramedics who were listed on the certified County list#T215-02 - dated August 12, 2002 at a rate of$17.50 per hour. All have passed the competitive paramedic civil service examination. Authorization is also requested to appoint two paramedics on a part-time basis at a rate of$17.50 per hour. On motion of Councilwoman Wittner, seconded by Councilwoman Seligson, it was RESOLVED, that the Town Board does hereby authorize the payment of salary to three paramedics (listed below) from Certified County List#T215-02 dated 8/12/02 at a rate of $17.50 per hour for their services as paramedics effective immediately: Ms. Lynn Ryder-Baumblatt, a resident of Peekskill Mr. John Cunningham, a resident of Eastchester Mr. Dennis Lunde, a resident of New Rochelle, New York BE IT FURTHER RESOLVED, that the Town Board does hereby authorize the payment of salary to the following two paramedics on a part- time basis at a rate of$17.50 per hour for their services effective immediately: Mr. Santo DeBartolo, a resident of New Rochelle Ms. Laura Dayton, a resident of Mamaroneck The above resolution was put to a roll call vote: Seligson - Aye Odierna - Aye Myers - Aye Wittner - Aye O'Keeffe - Aye RECEIVER OF TAXES Authorization is hereby requested to hire Amanda Bingman to work part-time in the Receiver of Taxes Office, at a salary of$10.00 per hour, effective September 3, 2002. The reason for hiring Ms. Bingman is due to the fact that the clerk (Carolyn Pagliaro) in the Receiver of Taxes office will be out six weeks during the tax collection period. On motion of Councilman Odierna, seconded by Councilwoman Myers, it was RESOLVED, that the Town Board does hereby authorize the payment of salary to Amanda Bingman, in the amount of$10 per hour, to work part-time in the Tax Office, effective September 3, 2002. The above resolution was put to a roll call vote: Seligson - Aye Odierna - Aye Myers - Aye Wittner - Aye O'Keeffe - Aye 4. Update - Larchmont Railroad Station Reconstruction 7 September 4, 2002 The Supervisor explained Joy Taylor was awarded the contract to do the mosaic in the waiting room of the new proposed Larchmont train station. The work should commence soon, the bids should be received by the end of December and she thanked all those who are involved in this project. Councilman Odierna spoke regarding tunnel access to the train station. The Supervisor explained that the tunnels were owned by the MTA. The Village of Larchmont owns the part of the tunnel that goes under the thruway and they are responsible for the maintenance of the section he is talking about The MTA will repair the portion which goes under the railroad tracks. ADDED ITEM Approval of Certiorari Mr. Maker explained the settlement and recommended its adoption. On motion of Councilwoman Wittner, seconded by Councilman Odierna, it was RESOLVED, that the Town Board does hereby authorize the settlement of the following certiorari as recommended by the Town Attorney, William Maker, Jr.: Gilbert Bassin 895 Mamaroneck Avenue Block: 821 Lot: 550 Year Assessment Reduced To Reduced Assessment 2001 $11,000 $1,500 $9,500 The Town will refund approximately $120.00. The School District will refund, or not collect approximately $680.00. The above resolution was put to a roll call vote: Seligson - Aye Odierna - Aye Myers - Aye Wittner - Aye O'Keeffe - Aye On motion of Councilman Odierna, seconded by Councilwoman Wittner, it was RESOLVED, that the Town Board does hereby authorize the settlement of the following certiorari as recommended by the Town Attorney, William Maker, Jr.: Mapa Auto Parts, Inc. 661 Old White Plains Road Block: 819 Lot: 100 Year Assessment Reduced To Reduced Assessment 2001 $14,000 $3,500 $10,500 The Town will refund approximately $60.00. The School District will refund, or not collect, approximately $1,580.00. The above resolution was put to a roll call vote: 8 September 4, 2002 Seligson - Aye Odierna - Aye Myers - Aye Wittner - Aye O'Keeffe - Aye On motion of Councilwoman Wittner, seconded by Councilwoman Myers, it was RESOLVED, that the Town Board does hereby authorize the settlement of the following certiorari as recommended by the Town Attorney, William Maker, Jr.: Richard Tortorella 747 Boston Post Road Block: 920 Lot: 482 Year Assessment Reduced To Reduced Assessment 2001 $20,8000 $4,000 $16,800 The Town will refund approximately $60.00: The School District will refund, or not collect approximately $1,800.00. The above resolution was put to a roll call vote: Seligson - Aye Odierna - Aye Myers - Aye Wittner - Aye O'Keeffe - Aye APPROVAL OF MINUTES On motion of Councilwoman Wittner, seconded by Councilwoman Seligson, it was unanimously RESOLVED, that the Town Board does hereby approve the Board minutes from the meetings of May 15, June 3, and June 5, 2002 as amended. The above resolution was put to a roll call vote: Seligson - Aye Odierna - Aye Myers - Aye Wittner - Aye O'Keeffe - Aye Proclamation - Constitution Week The Supervisor read the proclamation into the record. CONSTITUTION WEEK WHEREAS, The Constitution of the United States of America, the guardian of our liberties, embodies the principles of the limited government in a Republic dedicated to rule by law, and WHEREAS; September 17, 2002 marks the two hundred fifteenth anniversary of the signing of the Constitution of the United States of America by the Constitutional Convention; and 9 September 4, 2002 WHEREAS; It is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate it. NOW THEREFORE, BE IT RESOLVED, that I, Valerie Moore O'Keeffe, Supervisor, of the Town of Mamaroneck and the Town Board do hereby proclaim that the week of September 17-23, 2002 is hereby proclaimed as CONSTITUTION WEEK IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the Town of Mamaroneck to be affixed this 4th day of September 2002. SUPERVISOR REPORTS The Supervisor noted there would be a memorial service on September 11 at 7:30 PM at Harbor Island and an Interfaith ceremony on September 12 at 7 PM at the Larchmont Temple. She also made mention of the FIND walk scheduled for Saturday, September 14 at 1 PM. There is still time for people to sign up. It will start at Memorial Park and all those participating can park their cars in Town Lot#1 on Myrtle Boulevard. There is a $15 fee for the walk and participants will receive a T-shirt. There will be free food served after the event. The proceeds will go to the children of victims of the September 11th tragedy. She then wished everyone a happy new year and Rosh Hashanah. REPORTS OF COUNCIL Councilman Odierna spoke about a meeting he had with Con Edison and residents regarding conditions of power outages on Marbourne Drive. Mary Stanton, Assistant to the Administrator, said she attended a School Board Meeting regarding the Hommocks Pool. The major concern was where the dive team and swim team would be able to practice. Councilwoman Wittner attended the Coastal Zone Management Committee meeting on August 27. She added September 21st is International Beach Clean Up Day, from 10:00 am to Noon. All interested in participating should call Dorothy Rainier at 834-1443 or 834-0507. Councilwoman Myers spoke about the upcoming special celebration of immigrants being held on September 25 at the Emelin Theater. She also made mention that all sophomores, juniors and seniors interested in joining the Youth Council could pick up applications in the Recreation Department. The Youth Council meets twice a month. Councilwoman Seligson reminded everyone of the Democratic Primary being held on Tuesday, September 10 and she wished all a happy first day of school. The Town Clerk spoke about the new hunting license program implemented this year. The Supervisor reminded everyone to remember all those who perished on September 11. ADJOURNMENT The Supervisor said that the next scheduled meetings would be held on September 18 and October 2, 2002. On motion of Councilwoman Wittner, seconded by Councilwoman Seligson the meeting was adjourned at 10:30 PM . 10 September 4, 2002 Submitted by Patricia A. DiCioccio, Town Clerk \\C LE RKS E RVE R\SERVER\Documents\Minutes\2002minf\09-04-02x.doc 11