HomeMy WebLinkAbout2022_03_02 Town Board MinutesMarch 2, 2022
MINUTES OF THE REGULAR MEETING AND WORK SESSION OF THE MAMARONECK
TOWN BOARD HELD MARCH 2, 2022, BEGINNING AT 5:00 PM IN CONFERENCE ROOM
C AND CONTINUING AT 8:00 PM IN THE COURT ROOM OF THE TOWN CENTER, 740 W.
BOSTON POST ROAD, MAMARONECK, NEW YORK
PRESENT: Supervisor Jaine Elkind Eney
Councilwoman Abby Katz
Councilwoman Sabrina Fiddelman
Councilman Jeffery L. King
Councilwoman Robin Nichinsky
ALSO PRESENT: Christina Battalia, Town Clerk
Meredith S. Robson, Town Administrator
Connie Green O'Donnell, Deputy Town Administrator
William Maker, Jr., Town Attorney
Lindsey Luft Assistant to the Town Administrator
CALL TO ORDER - WORK SESSION
The Work Session of the Town Board was called to order by Supervisor Elkind Eney, then on motion of
Councilwoman Katz, seconded by Councilman King, the Work Session was unanimously opened at 5:00
p.m.
Review — New Harmon Drive Sidewalk Improvements Bid Award
The Town Administrator recapped the New Harmon Drive Sidewalk Improvements bids, noting that the
first/lowest bidder had significant deficiencies that were discovered. Therefore, the recommendation is to
proceed with the second bidder Vernon Hills Contracting Corporation which was within budget. The Town
Board was in favor. Approval of the contract is on the regular agenda for this evening.
Review — Town Center Restrooms Bid Award
Additionally present: Tracy Yogman, Town Comptroller
The Town Administrator reviewed the project and noted that the first through third lowest bidders of the
project all had significant deficiencies that were discovered therefore would recommend the fourth lowest
bidder Camili & Sons for the restroom renovations.
The Town Board discussed the need to ensure proper ventilation and a countertop area in the new
bathroom. Rob Wasp confirmed via phone -call that ventilation had been addressed. The Town Board
agreed to adding an additional $6,000 to the contingency budget to cover the inclusion of a
vanity/countertop that was also wheelchair accessible. The desire to include a baby changing station was
also noted.
Approval of the contract plus the added $6000 contingency, for a total contingency of $16,340, is on the
regular agenda for this evening
Review — Extension of Consultant Services — Tectonic
The Town Board reviewed the need for the Town to extend the agreement for consultant services for
trenchless repairs with Tectonic Engineering Consultants. The Town Administrator noted that Phase 2 of
the work they are doing is already part of the contract. Councilwoman Abby Katz requested a list of the
areas where the trench work will be conducted. All were in favor and the extension of services is on the
regular agenda for this evening.
Discussion -- Accessory Dwelling Unit ("ADU") Resolution
The Town Supervisor provided an update on the impending legislation on ADU's noting that public
comment had resulted in the ADU legislation being removed from the Governor's budget; however, is now
included in Senator Harckham's Bill in a slightly different format. Town Attorney Bill Maker highlighted the
differences between the two and then suggested the Town of Mamaroneck proposed Resolution be
amended and reviewed at the next meeting.
March 2, 2022
OUT OF ORDER (Review of Library Proposed Budget FY 2022-2023 moved to later in meeting)
Review — 2022 Capital Budget Amendments
Additionally present: Tracy Yogman, Town Comptroller
The Town Comptroller presented two recommendations for 2022 Capital Budget Amendments. The Ice Rink
Summer Floor Insulation was for an increase in budget of $1,369.76 in the difference in actual verses
budgeted cost on the Project 2021.71. The second recommendation was to transfer the balance of funding
for Building and Highway Department software upgrades totaling $58,000 to the Munis capital account for
Energov and Munis software upgrades.
Review — 2021 Operating Budget Amendments —Year End
Additionally present: Tracy Yogman, Town Comptroller
The Town Comptroller recommended two budget amendments for approval. The first was for Youth
Programs in Recreation for $31,358; the second, adjusting technology expenses from Part Town to General
Fund in the amount of $163,611.
Discussion -- Prvor Manor Road
The Town Attorney explained the results of a second title search by Benchmark Research regarding Pryor
Manor Road and reviewed a map highlighting the portion of the road owned by the Town of Mamaroneck
and the City of New Rochelle. Supervisor Elkind Eney will notify the residents with the update and inform
them that the Town does in fact own portions of the roadway and will work with New Rochelle on a
resolution.
Discussion -- Town Logo
The Town Board discussed the Human Rights Committee's review of the history and suitability of the Town
of Mamaroneck logo. The Town Supervisor will forward to Nancy Pierson the Historic Minutes that were
found mentioning the creation of the logo. Further discussion of the Town logo should be part of the
Comprehensive Plan.
NEW BUSINESS/OUT OF ORDER - Board Member Update — Robin Nichinsky
Councilwoman Nichinsky provided an update on the Sustainability Collaborative's goals, the top three of
which are: food scrap collection (currently on hold awaiting next steps with Larchmont Mamaroneck
Sanitation Commission); leaf blowers; and third, a new tree law. The Town Administrator noted that the
Tree Law project had been delayed for a number of reasons but will be reviewed in the coming weeks. The
Town Supervisor requested that Robin let the Collaborative know that we are behind, but still on it.
Councilwoman Nichinsky reviewed a letter from Ralph Engel, in which he suggested amendments to the
two-year renewal requirement for Special Use Permits. Mr. Engel would like to come to a Town Board
meeting to address these with the Town Board.
Proiect Update — Weaver Street Sidewalk
The Town Administrator updated the Town Board, noting that nothing is yet finalized on the Weaver Street
Sidewalk, as at least one homeowner had many questions. The Town Board revisited the merits of
installing a guardrail. Councilman King again felt strongly that a guardrail should be installed for safety
concerns, but the Town Board would like to move forward without a guardrail, feeling it was safer to have
a sidewalk without a guardrail than no sidewalk at all.
EXECUTIVE SESSION
On motion of Councilwoman Katz, seconded by Councilman King, the Board unanimously agreed to enter
an Executive Session to discuss potential litigation and the employment of a particular individual.
On motion of Councilwoman Katz, seconded by Councilman King the Board unanimously agreed to resume
the Regular Meeting.
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March 2, 2022
Review — 2022/2023 Larchmont Library Budget
Additionally Present: Lauren Gottfried, Library Chair, Laura Eckley, Library Director and Library Board
Members Linnet Tse and John McGarr
Lauren Gottfried began the presentation by highlighting the services and programs provided during the
Pandemic. Specifically, noting curbside pickup of materials; a model throughout the County. The
Larchmont Library received notification of award of a large SAM grant for $500,000 through the offices of
Steve Otis and Shelley Mayer. The Larchmont Library also received a $175,000 grant to be used to install
LED replacement lights. Of note in the proposed budget is a 2% increase in the Library Budget — in contrast
to last year's decrease of 1% in funding as requested by the Village of Larchmont. Ms. Gottfried described
the damage from Ida and highlighted the repairs that had been completed to date and that the shelves in
the lower level would hopefully be installed by April, allowing the library to resume business as usual in the
lower level as soon as completed.
Laura Eckley, the Library Director, also reviewed the damage of Ida to the Lower Level. Ms. Eckley noted
that the Budget assumes a return to most of the normal programing, as well as the majority of staffing to a
pre -pandemic level. Councilwoman Fiddelman asked about the energy costs in the budget. Ms. Eckley
then reviewed the improvements made 2021 including those in the Building Monitoring Systems (BMS).
The BMS provides greater efficiency in the heating and cooling of the Library, hopefully providing an offset
to any rise in fuel costs realized in 2022. Ms. Eckley also pointed out that E books, which took off during
the pandemic have not slowed and have continued to grow. The Library is charging late fees again, but fees
are significantly down because of automatic renewals. Councilman King asked Ms. Eckley about the Library
Friend's fundraising work, which Ms. Eckley then described. Ms. Eckley then presented a few successes,
including that the Library once again won "Best of Westchester!" Award.
The Town Board asked several other budgeting questions, praised the Library for their many outstanding
community services and events, then thanked the Library Board and Director for their time and for
operating so effectively during the Pandemic. The Town Board will add the approval of the Library Budget
to the regular agenda.
CALL TO ORDER - REGULAR MEETING
The Regular Meeting of the Town Board was called to order by Supervisor Elkind Eney at
8:00 p.m.
Supervisor Elkind Eney noted that the Town Board met for a work session beginning at five o'clock this
evening.
SUPERVISOR'S REPORT
Welcome to the March 2, 2022 meeting of the Town Board of the Town of Mamaroneck.
The Town Board met today for a Work Session in Conference Room C starting at 5:00pm, which is open
to the Public
1 want to update you about the Comprehensive Plan update. We had the Kick -Off Meeting for the
Comprehensive Plan Steering Committee last night. It was a wonderful first meeting. 1 think we have a
great NEW steering committee —they are energetic, enthusiastic, engaged and involved. It was clear
that the consulting team was professional and on point. You will be hearing about this a lot in the
coming months. Please be on the lookout for opportunities to participate. Community outreach is
critical to the success of the plan and is critical in helping the Town Board set priorities.
At the February 16, 2022, Town Board Meeting 1 reported to you that as part of the Governor's
Executive Budget for FY2023, two amendments to NYS land use laws were proposed. One amendment
would require every municipality in the state to authorize the creation of one Accessory Dwelling Unit
("ADU") per residential lot.
The other, a Transit Oriented Development ("TOD") mandate, would require every municipality to
permit development of at least 25 dwelling units per acre on any residential -zoned land within % mile
of a rail station, in our case a Metro North train station.
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March 2, 2022
The concern was that both proposed amendments are worded in a way which, for all practical
purposes, removes our locally determined land use process called Home Rule and do not provide and
affordability component.
Last week we got word that the Governor removed both of these provisions from her budget.
The Town of Mamaroneck is always seeking opportunities for affordable housing in our community --
this proposal failed to address that goal, while taking away Home Rule
We continue to work with the Village of Larchmont Board on a restructuring of the sanitation
commission.
Being that there are no public hearings tonight, the next item on the agenda is Citizen comments.
CITIZEN'S COMMENTS
Supervisor Elkind Eney asked if anyone in the audience wished to address the Town Board, and there was
not.
STAFF PRESENTATION
Shaun Hughes, Town of Mamaroneck Fire Chief, provided an update on the Town of Mamaroneck Fire
Department, highlighting the following:
• Town of Mamaroneck Fire Department (TMFD) has 50 volunteers and 14 career staff.
• TMFD includes 3 Engines, 1 Ladder, 1 Rescue, 1 Utility.
• F.A.S.T. (Firefighter Assist Team) provides mutual aid to all sound shore departments.
• Average 1200 calls per year, but realized a jump to 1400 calls in 2021 due to storm Ida.
• TMFD responds to a vast territory, including 1-95 and Saxon Woods Trails.
• There will be a vote to approve two new engines (1 lost in Ida, 1 up for replacement) on March 15tn
at the TMFD firehouse on Weaver Street from 3pm to 9pm.
• The TMFD is happy to assist at community events including the Bunny Hop 5K Race, Food Truck
Festival, and helped during COVID to distribute essential supplies to the community.
• Currently working with high schools on a senior internship initiative for students to learn more
about the fire service. Doubtful for 2022, but definite for 2023.
• Working on a "Close the Door" fire safety program, to present to residents in all apartments within
the Town of Mamaroneck hopefully during May of this year.
BOARD OF FIRE COMMISSIONERS
Commissioner Elkind Eney called the Meeting to order, then on motion of Commissioner Katz, seconded by
Commissioner Nichinsky, the Board of Fire Commissioners was unanimously declared open.
Present were the following Members of the Commission:
Commissioner:
Jaine Elkind Eney
Commissioner:
Abby Katz
Commissioner:
Sabrina Fiddelman
Commissioner:
Jeffery L. King
Commissioner:
Robin Nichinsky
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March 2, 2022
1. FIRE CLAIMS
On motion of Commissioner King, seconded by Commissioner Nichinsky, it was
RESOLVED that this Commission does hereby authorize payment of the
following Fire Department Claims as approved by the Fire Chief and audited by
the Comptroller's Office:
ATTACHMENT A
The above resolution was put to a roll call vote:
Commissioner Nichinsky Aye
Commissioner
King
Aye
Commissioner
Fiddelman
Aye
Commissioner
Katz
Aye
Commissioner
Elkind Eney
Aye
There being no further business to come before the Commission, on motion of Commissioner Fiddelman,
seconded by Commissioner King, the Commission unanimously adjourned and the Town Board reconvened.
AFFAIRS OF THE TOWN
1. Award of Bid — New Harmon Drive Sidewalk Improvements
On motion of Councilwoman Katz, seconded by Councilman King, the following was approved,
WHEREAS, on February 4, 2022, the Town publicly opened and read seven (7) bids for Contract
TA-22-01
NOW, THEREFORE, BE IT
RESOLVED, that the Mamaroneck Town Board does hereby award TA-22-01 to Vernon Hills
Contracting Corporation, the lowest responsible bidder meeting all the Town's requirements, for a
total base bid amount of $240,630, and
BE IT, FURTHER
RESOLVED, that the Town Administrator is hereby authorized to execute the contract and any
related documents necessary to carry out its implementation on behalf of the Town.
The above resolution was put to a roll call vote:
Nichinsky
Aye
King
Aye
Fiddelman
Aye
Katz
Aye
Elkind Eney
Aye
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March 2, 2022
2. Award of Bid — Town Center Restroom Renovations
On motion of Councilwoman Fiddelman, seconded by Councilman King, it was
WHEREAS, on January 25, 2022, the Town publicly opened and read seven (7) bids for Contract
TA-22-02
NOW, THEREFORE, BE IT
RESOLVED, that the Mamaroneck Town Board does hereby award TA-22-02 to Camilli & Sons, the
lowest responsible bidder meeting all the Town's requirements, for a total base bid amount of
$189,660, and
BE IT, FURTHER
RESOLVED, that the Town Administrator is hereby authorized to execute the Contract and any
related documents necessary to carry out its implementation on behalf of the Town.
The above resolution was put to a roll call vote:
Nichinsky
Aye
King
Aye
Fiddelman
Aye
Katz
Aye
Elkind Eney
Aye
3. Authorization — Extension of Consultant Services - Tectonic
On motion Councilwoman Katz, seconded by Councilwoman Nichinsky, it was
RESOLVED, that the Mamaroneck Town Board does hereby approve the extension of the consultant
agreement between the Town and Tectonic Engineering Consultants and hereby authorizes the
Town Administrator to approve the agreement extension and execute any related documents
necessary to carry out its implementation.
The above resolution was put to a roll call vote:
Nichinsky
Aye
King
Aye
Fiddelman
Aye
Katz
Aye
Elkind Eney
Aye
4. Authorization — Accessory Dwelling Unit ("ADU") Resolution -- Deferred
5. Approval — Library Budget FY 2022/23
On motion of Councilwoman Fiddelman, seconded by Councilman King, it was
RESOLVED, that the Mamaroneck Town Board does hereby approve the Larchmont Public Library
Operating Budget for Fiscal Year 2022/23 as presented by the Library Board.
The above resolution was put to a roll call vote:
Nichinsky
Aye
King
Aye
Fiddelman
Aye
Katz
Aye
Elkind Eney
Aye
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March 2, 2022
6. Approval — 2022 Capital Budget Amendments
On motion of Councilwoman Nichinsky, seconded by Councilman King, it was
RESOLVED, that the Mamaroneck Town Board does hereby approve the 2022 Capital Budget
Amendments, as detailed by the Town Comptroller as follows:
ATTACHMENT B
The above resolution was put to a roll call vote:
Nichinsky
Aye
King
Aye
Fiddelman
Aye
Katz
Aye
Elkind Eney
Aye
7. Approval — 2021 Operating Budget Amendments — Year End
On motion of Councilwoman Katz, seconded by Councilman King, it was
RESOLVED, that the Mamaroneck Town Board does hereby approve the 2021 Capital Budget
Amendments -Year End, as detailed by the Town Comptroller as follows:
ATTACHMENT C
The above resolution was put to a roll call vote:
Nichinsky
Aye
King
Aye
Fiddelman
Aye
Katz
Aye
Elkind Eney
Aye
8. Approval -- Employment Agreement — Town Engineer
On motion of Councilwoman Nichinsky, seconded by Councilman King, it was
RESOLVED, that the Mamaroneck Town Board does hereby approve the following terms of
Robert Wasp's employment agreement:
• Effective January 1, 2022 his annual salary is increased to $160,000
• Effective January 1, 2022 his vacation entitlement will increase to four weeks
• A one-time payment of $5,000 in recognition of his performing additional duties
The above resolution was put to a roll call vote:
Nichinsky
Aye
King
Aye
Fiddelman
Aye
Katz
Aye
Elkind Eney
Aye
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March 2, 2022
APPROVAL OF MINUTES
On motion of Councilwoman Katz, seconded by Councilman King, it was
unanimously
RESOLVED, that the Mamaroneck Town Board does hereby approve
the Board Minutes from the meeting of February 16, 2022.
REPORT OF COUNCIL
The Town Board Members reported on their various activities and meetings since the last Town Board
Meeting.
Supervisor Elkind Eney closed the meeting in honor of the people of Ukraine.
ADJOURNMENT
On motion of Councilwoman Fiddelman, seconded by Councilwoman Katz the meeting was unanimously
adjourned.
Submitted by
Allison May, Deputy Town Clerk
ATTACHMENT A
0
March 2, 2022
Town of Mamaroneck
From:
Tracy Yogman - Town Comptroller jt{
Re:
Fire Claims
Date.
March 2, 2022
The following Town of Mamaroneck Fire Department claims have been certified by Chief Shaun Hughes and
submitted to the Comptroller's Office for payment:
VENDOR
DESCRIPTION
Amount
AAA Emergency Supply Co., Inc
58 Liter 4 gas mixture $
250.00
Electric Air Pump for air beds,basic lightweight sheets, bed cover, folding
Arnazon.Com
bed, garbage cans and adapter for garage door
540.66
Supplies-8 port gigabyte POE for camera system,sign holder,
Amazon.Com
record/account book, (4) storage case bag for Oximeter
24236
Amazon.Com
Dry boot extension, glove dry port attachment, electric drill rack
92.96
Amazon.Com
Tools- tool mount, Dewalt charger, 10 pk battery
234.97
Carmel Winwater Works Co.
14 Trench Drain grate
117.00
Chatsworth Cleaners
Uniform cleaning - January 2022
36.48
Fire -End & Croker Corporation
Haix Fire Hunter USA boot - Bigam
307.23
Grainger
Trash bags, coupling steel 3", fire hose adapter
94.37
Yodeck Playlwx 4k program to run message board, Monthly Drill food
Town of Mam'k Fire
2/15/22
204.06
Town of Mam'k Fire
Transmitter Solution= e, creme long range operator, transmiting kit
201.94
Town of Mam'k Fire
Transmitter Soiution� cztreme long range remote, transmitting kit
937.26
UniFirst Corporation
Cleaning supplies-FeC 1 nary 2022
231.65
Verizon
Fire HQ service 2/10-3/9/22
269.97
Food for Extrication Equip. Drill 2/2, Hose Stretches, Fire Suppression
Villa Maria Pizza
Drill 2112/22, Food for Apparatus Review 2/13/22
384.95
yjWW
6" i•letered Fire service 12/26/21-1/25/22
37.63
ATTACHMENT B
Total $ 4,183.69
Page 35 of 49
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March 2, 2022
Town of Mamaroneck
Town Center
740 West Boston Post Road. Mamaroneck. NY 10543-335 3
Office of the Comptroller
Memorandum
To: Town Board Members
From: Tracy Yogman, Town Comptroller
TEL: 914/391-7850
FAX: 914/381-7809
towncomptrol le r_@townofmam aronec k.org
Date: February 23, 2022
Re: 2022 Capital Budget Amendments
The follmving budget amendments are recommended to amend the 2022 capital projects as follows:
1, lee fink_ Summer Floor Insulation (Proiect 2021.71)
Thk 2022 Adopled (al)it;tl Bud�ct included a project li,r the replacement of the ice rink floor
-ookk inutiation thal criers the ice fear use by the summer Ilse cuntml insulation has n lifespan of5
ycars and t%as last replaced in 21117. The actual cost of the insulaticm is slightly hiU'her
than budgetctl ( Si 17.500 ). A budgoi amendment is recommended to transfer funds from the General
Fund contingcnc�.
2. Fnergov (Project 2021.89)
Iherr arC I+N0 ralzital tiCL:Mtnts %� ith funding for the Building and Highway Department software
i� rides. A hud_et ttmcndm,:w is recommended below to transfer the balances to the Munis capital
account for Encrgrn and Muni,,
REQUESTED ACTION: It is reconunended that the Town Board approve the following 2022 capital
budget amendments:
2022 CAPITAL BUDGET AMENDMENTS
Item # CAPITAL FUND (FUND H):
Amount
I F_cnsc Ice Binh Fquilm nt
I1.71_t,� �i ult.2u2V.-k
Increase
$ 1,369.76
i
Revenue Tran�klr h"In CeneralFund
II.(WC5n31.2021,71
Increase
1.?69.76:
2 FApense Financial l'nterpriseScstem
H.1680.04002o21.89
Increase
58,000.00
Revenue ApproprialudFund Bulance
H.00005995.2021.89
Increase
58,0N.00'
Lq,cn'r Ruildlim' Ilighr:ati
1116S11.iP)O'n'0.20
Decrease
(58,000.00)'
Rct cnuc Appropriated Fund Balance
110I0II5995.2020.20
Decrease
$ (58,000.00)
IOW, Item is GENERAL FUND (FUND AI
Amount
1 Expense Transfer to Capital
A.9900.9950
Increase
1,369.76
Revenue Contingency
A.1900.4050
Increase
1,369.76'
Page 30 of 49
ATTCHMENT C
10
March 2, 2022
GO
Town of Mamaroneck
Town (venter
740 West Boston Post Road, Mamaroneck, NY 10543-3353
Office of the Comptroller
Memorandum
To: Town Board Members
From: Tracy Yogman, Town Comptroller
Date: February 23, 2022
TEL 914/381-7850
FAX: 914/381-7809
toxvncomptrolief@toµTiofmamaroneck.org
Re: 2021 Operating Budget Amendments -Year End
In compliance with the Budget Policy the follotvittg 2021 budget amendments are
recommended for approval as they increase appropriations to close the year end.
1. Youth Programs
Both youth program revenue and instructional expenses exceeded the conservative
budget. The revenue offsets the increase in the expenses and a budget amendment is
recommended below.
2. Technology Costs
An adjustment to the allocation of technology expenses from Part Town to General
Fund was higher than budgeted. As a result. a budget amendment is recommended
below.
2021 OPERATING BUDGET AMENDMENTS
GENERAL TOWN WIDE FUND (FUND A): Amount:
1 Revenue A.0000.2002 Recreation- Youth Programs Increase $ 31,358
Expense A.7310.4037 Program Clinic Instructional Expenses Increase 31,358
2 Revenue A.0000.005 Mortgage Tax Increase $ 163,611
Expense A.9900.9902 Transfer to Part Town Increase $ 163,611
PART TOWN (FUND B),
2 Revenue B.0000.5031 Transfers from General Town
Revenue B.0000.5995 Appropriated Fund Balance
Increase $ 163,611
Increase $ 163,611
Page 31 of 49
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