HomeMy WebLinkAbout2014_03_19 Town Board Minutes
March 19, 2014
MINUTES OF THE REGULAR MEETING AND WORK SESSION OF THE TOWN BOARD OF THE TOWN
OF MAMARONECK HELD ON MARCH 25, 2014, BEGINNING AT 5:00PM IN CONFERENCE ROOM A
AND CONTINUING AT 8:00 PM IN THE COURT ROOM OF THE TOWN CENTER, 740 W. BOSTON
POST ROAD, MAMARONECK, NEW YORK
PRESENT:
Supervisor Nancy Seligson
Councilman Ernest C. Odierna
Councilwoman Abby Katz
Councilwoman Jaine Elkind Eney
Councilman Thomas A. Murphy
ALSO PRESENT: Christina Battalia, Town Clerk
Stephen V. Altieri, Town Administrator
William Maker, Jr., Town Attorney
CALL TO ORDER - WORK SESSION
Additionally Present: Tony Siligato, Town Comptroller
On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, the Work Session was unanimously
opened at 5:00PM.
TAKEN OUT OF ORDER
Update – Energy Service Contract
The Town Board reviewed a memo from Mr. Altieri outlining the costs of various add-ons and revisions to the project
since the first Honeywell proposal was submitted in January 2014. The Town Board reviewed each item in the memo
in detail. Mr. Altieri explained that a decision needs to be made on any additions to the proposal this evening in order
to be included in this Contract. Mr. Siligato noted that he and Mr. Altieri are still discussing how to best amend the
budgets moving forward to reflect the energy savings. Mr. Altieri noted that there will be established rules for how
the Town operates its buildings and facilities in order to maintain the energy savings. The debt schedule and pro
forma numbers need to be seen in order to make a final sign off. Mr. Altieri is working on those and will have them
prepared for a next meeting. It was noted that for bonding purposes the Town must adhere to State required years of
probable usefulness. Although the probable usefulness established for this borrowing may be 15 years many of the
projects have a much longer life expectancy.
2014 Capital Projects
The Town Board reviewed in detail the schedule for 2014 Capital Projects as detailed in the memo from Mr. Altieri
dated March 14, 2014. These Capital Projects were discussed during the preparation of the 2014 Budget, except those
associated with the ESCO. The schedule includes the estimated project budget, the funding source whether bonding
and/or budget subsidies and transfers.
ADDED ITEM
Mamaroneck School Budget
Supervisor Seligson informed the Board that she had been contacted by a number of residents who are concerned
about the transportation policy being proposed by the Mamaroneck School District. Supervisor Seligson noted that
she listened to their concerns, but informed them that the School District’s policy decisions are not within the Town’s
jurisdiction. Supervisor Seligson thought it was appropriate to notify school Superintendent Dr. Shaps and School
Board President Nancy Pierson of her conversation with these residents.
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March 19, 2014
Town Parking Permit Renewal
The Town Board reviewed a memo prepared by the Town Clerk in which she outlined previous discussions and
proposals to the parking lots in order to achieve additional 24 hour parking permits. The Town Clerk is recommending
that if possible these changes take place prior to the upcoming parking renewal season. Mr. Maker and Ms. Battalia
will work on a draft legislation for the Town Board to review.
ADDED ITEM
Hommocks Ice Rink Renovations – Meeting with Mamaroneck Youth Hockey Association (MYHA)
Councilwoman Elkind Eney reported that she and Mr. Altieri met with representatives of MYHA regarding their
proposal to fundraise for additional work at the Hommocks Ice Rink above and beyond the ESCO project. The
additional work would be for additional bathrooms including showers and additional locker rooms. Due to the need
for fundraising these projects will be separate from the current immediate projects through the ESCO.
Update – Sustainability Plan
Supervisor Seligson reported that the Sustainability Collaborative met and decided on an outline format for drafting
the Sustainability Plan. Individual members chose topics on which to write. They plan to have a draft document by
October.
Update – Howell Park Drainage Project
Mr. Altieri stated that he and David Goessl met with residents of Howell Park regarding the replacement of the
Town’s collapsed drainage pipe. There is $56,000 in a Capital Project for this replacement. Residents adjacent to the
easements are being offered, at the residents’ expense, that the Town will build an extension onto the storm drain
into their yards. Mr. Goessel is also proposing each extension have its own catch basin. The next step is for Mr. Maker
to draft a letter to these residents. This project is slated for this summer.
Boards & Commissions
Supervisor Seligson met with the Chair and Vice Chair of the Planning Board and discussed their proposal that the
Town offer training sessions in order to obtain the required hours of training needed by the Land Use Boards. The
Town held such a training session a few years ago facilitated by Bill Maker and Frank Fish. This previous session was
well received and very well attended. This would be offered to the Land Use Boards of the Villages as well.
On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, the Board unanimously agreed to enter
into an Executive Session to discuss the employment history of a particular person, appointments to Boards and
Commissions and litigation regarding an Article 78.
EXECUTIVE SESSION
Employment History of a Particular Person
Appointments to Boards and Commissions
Litigation regarding an Article 78.
On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, the Board unanimously agreed to resume
the Regular Meeting.
CALL TO ORDER - REGULAR MEETING
The Regular Meeting of the Town Board was called to order by Supervisor Seligson at
8:00 PM, she then pointed out the location of the exits.
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March 19, 2014
Supervisor Seligson noted that the Town Board met for a worksession beginning at 5:00 o’clock this evening, adding
this is an open meeting that all residents’ are welcomed to attend.
SUPERVISOR’S SUMMARY REPORT
The Town staff and Town Board have been working on the Energy Services Contract agreement to upgrade the
Hommocks Ice Rink, Town Center, Fire House and street lights. The Town Board will hold a special meeting
within the next week to discuss the exact numbers for the borrowing, debt service and energy savings. The
Sustainability Collaborative met and made progress on outlining a draft Sustainability Plan. I participated in a
call-in show on LMC-TV called “Ask the Supervisor”. Many people have contacted the Town regarding the
School District’s proposal to reduce busing for certain private schools. Please be reminded that the Town of
Mamaroneck is a separate municipality from the School District. The School District’s policy decisions are not
within the Town’s jurisdiction. I’m happy to report on the communication, but am not able to interfere with
their policies. The Westchester Joint Waterworks continues to work on complying with the order to provide
ultra violet light (UV) treated water to all customers. Currently, the Town and Village of Mamaroneck both
receive UV treated water, but Harrison does not. We anticipate large costs for designing and building the
necessary infrastructure. The Southern Westchester Energy Action Consortium (SWEAC) is merging with the
Northern committee to form Sustainable Westchester. The Town is a member of SWEAC. Finally, Organic
Waste Collection begins April 3, 2014. Organic waste includes leaves, small branches, and grass.
CITIZEN’S COMMENTS
Supervisor Seligson asked if anyone in the audience would like to address the Board, and there was not.
PUBLIC DISCUSSION & PRESENTATION – HAZARD MITIGATION PLAN
Additionally Present: Representatives from Environmental Technology Group, Inc., (ETG) Dr. James Brower and
Valerie Rifkin, Mike Liverzani, Ambulance District Director.
ETG representatives’ gave a PowerPoint Presentation outlining the Multi-hazard Mitigation Plan Draft.
Mr. Liverzani stated that this is the second required public presentation and residents are encouraged to review the
Draft on the Town’s web site and give feedback. Ms. Rifkin noted that all comments will be part of the final Plan as
addendums. Mr. Liverzani outlined the next steps, first of which is for the Town Board to authorize this draft to be
sent to the State for their review.
On motion of Councilman Odierna, seconded by Councilwoman Elkind Eney, the following was unanimously
approved,
WHEREAS, the Town of Mamaroneck through the involvement of the Consultant, Environmental Technology
Group, Inc., the Town’s Hazard Mitigation Planning Committee, the Town Board, numerous Departments,
Districts and Personnel, as well as Westchester County Department of Emergency Services, New York State
Office of Emergency Management, local citizens and key stakeholders from neighboring communities, has
prepared a Multi-Hazard Mitigation Plan Draft, and
WHEREAS, as required, the Town has held two formal public discussions on December 18, 2013 and March 19,
2014, to present the Multi Hazard Mitigation Plan to the public.
NOW THEREFORE, BE IT
RESOLVED, that the Mamaroneck Town Board does hereby authorize sending the Multi-Hazard Mitigation
Plan Draft to the Federal Emergency Management Agency (FEMA) and New York State Division of Homeland
Security & Emergency Services (NYSDHES) for their approval.
BOARD OF FIRE COMMISSIONERS
The Meeting was called to order by Commissioner Seligson, and then on motion of Commissioner Murphy, seconded
by Commissioner Elkind Eney, the Board of Fire Commissioners was unanimously declared open.
Present were the following Members of the Commission:
Commissioner: Nancy Seligson
Commissioner: Ernest C. Odierna
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March 19, 2014
Commissioner: Abby Katz
Commissioner: Jaine Elkind Eney
Commissioner: Thomas A. Murphy
1. FIRE CLAIMS
On motion of Commissioner Murphy, seconded by Commissioner Katz, it was
RESOLVED that this Commission hereby authorizes payment of the following Fire
Department Claims as approved by the Fire Chief and audited by the Comptroller’s
Office:
AAA Emergency Supply Repairs to Cascade System, 60 Minute Scott 1123.00
Bottle
Clean Air Company Repairs to Plymovent System 622.40
Con Edison Gas Charges 1/30-3/3/14 1716.81
Goldberg, Noah Filter for Wet/Dry Vac 38.06
Grainger Cleaning supplies and toilet paper 253.79
J. J. Keller & Associates, Inc. Education Material - CD-Roms 1413.75
New England Uniform Pants for Keith Napolitano 80.00
NYS Assoc of Fire Chiefs 2014 Yearly Dues 150.00
Poland Spring Rent for Water Cooler & Dispenser 1/19-2/18/14 99.96
Ricoh Copier Contract Billing 2/22-3/21/14 204.35
S.G. Fire Protection Kitchen Hood Cleaning 350.00
Sound Shore Pest Control Inc. Exterminating Services 2/25/14 65.00
Sound Shore Contracting, Inc Repairs to Flushometer on 2nd Floor 125.00
Villa Maria Pizza Food for Explorer Drill March 2014 86.25
Westchester Jt Water Works Water Charges 12/2/13-3/3/14 223.93
Westech Elevator Services Maintenance for March 2014 175.00
West County Assoc of Firechiefs 2014 Yearly Dues 200.00
Total: 6927.30
The above resolution was put to a roll call vote:
Commissioner Murphy Aye
Commissioner Elkind Eney Aye
Commissioner Katz Aye
Commissioner Odierna Aye
Commissioner Seligson Aye
2.Other Fire Department Business
Residents were reminded to replace the batteries on their smoke and carbon monoxide detectors.
There being no further business to come before the Commission, on motion of Commissioner Elkind Eney, seconded
by Commissioner Murphy, the Commission unanimously adjourned and the Town Board reconvened.
AFFAIRS OF THE TOWN
1. Authorization – Bond Resolution – Fuel Tank Project
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March 19, 2014
On motion of Councilman Murphy, seconded by Councilwoman Elkind Eney, it was
RESOLVED, that the Mamaroneck Town Board does hereby approve amending the Capital Project – Fuel
Management Systems including Tank Replacement as outlined by the Town Comptroller as follows:
AMEND 2013 CAPITAL PROJECT & BUDGET -FUEL MANAGEMENT SYSTEM
INCLUDING TANK REPLACEMENT
3/19/2014TOWN BOARD MEETING
CAPITAL PROJECTS FUND (FUND H):
AMEND BUDGET:
EXPH.5130.0400.2013.32GARAGE - FUEL MANAGEMENT SYSTEM$ 70,000.00
REVH.0000.5710.2013.32SERIAL BONDS$ 70,000.00A
(CAPITAL PROJECT #2013-32)
(Increase project budget with $70,000 from Serial Bonds to be issued
for tank replacement / install and fuel pump management system.)
Original Capital Project Budget:$ 50,000.00
Funding source:
SERIAL BONDS - RESOLUTION ADOPTED 2/27/13$ 50,000.00
SERIAL BONDS - RESOLUTION 3/19/14$ 70,000.00A
Revised Capital Project Budget as amended on 3/19/14:$ 120,000.00
The above resolution was put to a roll call vote:
Murphy Aye
Elkind Eney Aye
Katz Aye
Odierna Aye
Seligson Aye
The following resolution was offered by Councilwoman Elkind Eney, who moved its adoption, seconded by
Councilman Murphy, to-wit:
BOND RESOLUTION DATED MARCH 19, 2014.
A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE REFERENDUM, THE COST OF THE PURCHASE
AND INSTALLATION OF A REPLACEMENT FUEL TANK AT THE TOWN GARAGE, IN AND FOR THE TOWN
OF MAMARONECK, WESTCHESTER COUNTY, NEW YORK, AT A MAXIMUM ESTIMATED COST OF
$70,000 AND AUTHORIZING THE ISSUANCE OF $70,000 SERIAL BONDS OF SAID TOWN TO PAY THE
COST THEREOF.
WHEREAS, the capital project hereinafter described, as proposed, has been determined to be a Type II Action
pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant
to the State Environmental Quality Review Act, which regulations state that Type II Actions will not have a significant
effect on the environment; NOW, THEREFORE,
BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total voting strength of the Town
Board of the Town of Mamaroneck, Westchester County, New York, as follows:
Section 1. The purchase and installation of a replacement fuel tank at the Town garage, in and for the
Town of Mamaroneck, Westchester County, New York, including associated fuel management system improvements
and other incidental improvements and expenses in connection therewith, is hereby authorized at a maximum
estimated cost of $70,000.
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March 19, 2014
Section 2. The plan for the financing of the aforesaid maximum estimated cost is by the issuance of not
exceeding $70,000 bonds of said Town, hereby authorized to be issued therefor pursuant to the provisions of the
Local Finance Law.
Section 3. It is hereby determined that the period of probable usefulness of the aforesaid specific object
or purpose is fifteen years, pursuant to subdivision 88(a) of paragraph a of Section 11.00 of the Local Finance Law. It
is hereby further determined that the maximum maturity of the bonds herein authorized will exceed five years.
Section 4. The faith and credit of said Town of Mamaroneck, Westchester County, New York, are hereby
irrevocably pledged for the payment of the principal of and interest on such bonds as the same respectively become
due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on
such bonds becoming due and payable in such year. There shall annually be levied on all the taxable real property of
said Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due and payable.
Section 5. Subject to the provisions of the Local Finance Law, the power to authorize the issuance of and
to sell bond anticipation notes in anticipation of the issuance and sale of the bonds herein authorized, including
renewals of such notes, is hereby delegated to the Supervisor, the chief fiscal officer. Such notes shall be of such
terms, form and contents, and shall be sold in such manner, as may be prescribed by said Supervisor, consistent with
the provisions of the Local Finance Law.
Section 6. All other matters, except as provided herein relating to such bonds, including determining
whether to issue such bonds having substantially level or declining annual debt service and all matters related
thereto, prescribing whether manual or facsimile signatures shall appear on said bonds, prescribing the method for
the recording of ownership of said bonds, appointing the fiscal agent or agents for said bonds, providing for the
printing and delivery of said bonds (and if said bonds are to be executed in the name of the Town by the facsimile
signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a designated official of
the Town), the date, denominations, maturities and interest payment dates, place or places of payment, and also
including the consolidation with other issues, shall be determined by the Supervisor. Such bonds shall contain
substantially the recital of validity clause provided for in section 52.00 of the Local Finance Law and shall otherwise be
in such form and contain such recitals in addition to those required by section 52.00 of the Local Finance Law, as the
Supervisor shall determine.
Section 7. This resolution shall constitute a statement of official intent for purposes of Treasury
Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies are, or are reasonably expected to
be, reserved, allocated on a long-term basis, or otherwise set aside with respect to the permanent funding of the
object or purpose described herein.
Section 8. The validity of such bonds and bond anticipation notes may be contested only if:
1) Such obligations are authorized for an object or purpose for which said Town is not authorized to expend
money, or
2) The provisions of law which should be complied with at the date of publication of this resolution are not
substantially complied with,
and an action, suit or proceeding contesting such validity is commenced within twenty days after the date of such
publication, or
3) Such obligations are authorized in violation of the provisions of the Constitution.
Section 9. Upon this resolution taking effect, the same shall be published in summary form in the official
newspaper of said Town for such purpose, together with a notice of the Town Clerk in substantially the form provided
in Section 81.00 of the Local Finance Law.
Section 10. THIS RESOLUTION IS ADOPTED SUBJECT TO PERMISSIVE REFERENDUM.
The question of the adoption of the foregoing resolution was duly put to a vote on roll call, which resulted as follows:
Murphy Aye
Elkind Eney Aye
Katz Aye
Odierna Aye
Seligson Aye
2.Authorization – 2014 Town and County Property Tax Warrant
On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, it was
RESOLVED, that the Mamaroneck Town Board does hereby authorize the Town Supervisor to execute
the 2014 Tax Warrant for the collection of Town and Westchester County Government taxes outlined as
follows:
ATTACHMENT A
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March 19, 2014
3.Authorization – Amendment NYCLASS Investment Program Agreement
On motion of Councilman Murphy, seconded by Councilwoman Elkind Eney, the following was approved,
WHEREAS, New York General Municipal Law, Article 5-G, Section 119-0 empowers municipal
corporations to enter into, amend, cancel and terminate agreements for the performance among
themselves (or one for the other) of their respective functions, powers and duties on a cooperative or
contract basis, and
WHEREAS, the Town of Mamaroneck wishes to invest certain of its available investments funds in
cooperation with other corporations and/or districts pursuant to a municipal cooperation agreement,
and
WHEREAS, the Town of Mamaroneck wishes to assure the safety and liquidity of its funds.
NOW THEREFORE, BE IT
RESOLVED, that the Town Comptroller, Anthony Siligato, is hereby authorized to execute and deliver the
Cooperative Investment Agreement in the name of and on behalf of the Town of Mamaroneck.
The above resolution was put to a roll call vote:
Murphy Aye
Elkind Eney Aye
Katz Aye
Odierna Aye
Seligson Aye
4.Authorization – Transfer of Funds – Codification Services
On motion of Councilman Odierna, seconded by Councilwoman Elkind Eney, it was
RESOLVED, that the Mamaroneck Town Board does hereby approve the proposal from General Code for
the recodification of the Town Code to include a new vehicle and traffic section, convert the code books
to a new 8 ½ x 11 book format and to limit the amount of hard copies while upgrading the on-line
eCode360 format, and
BE IT FURTHER
RESOLVED, that the Mamaroneck Town Board does hereby approve the transfer of funds in the amount
of $6,100 from the Townwide unexpended balance into the Town Clerk’s budget account # A1410.4112 -
Town Code, as outlined by the Town Comptroller as follows:
BUDGET AMENDMENT - INCREASE 2014 GENERAL TOWNWIDE FUND BUDGET
3/19/2014
TOWN BOARD MEETING
GENERAL TOWNWIDE FUND (FUND A):
INCREASE BUDGET:
A.0000.5995 APPROPRIATED FUND BALANCE $ 6,100.00
A.1410.4112 TOWN CODE $ 6,100.00
*
REPRESENTS ANTICIPATED USAGE OF GENERAL TOWNWIDE FUND UNRESERVED FUND BALANCE
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March 19, 2014
TO FUND THE FULL COST OF THE CODIFICATION PROJECT BY GENERAL CODE
The above resolution was put to a roll call vote:
Murphy Aye
Elkind Eney Aye
Katz Aye
Odierna Aye
Seligson Aye
5.Salary Authorization - Central Garage
On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, it was
RESOLVED, that the Mamaroneck Town Board does hereby appoint Christopher Berlingo a Probationary
Auto Mechanic with the Highway Department effective April 7, 2014 at an annual salary of $45,093.
The above resolution was put to a roll call vote:
Murphy Aye
Elkind Eney Aye
Katz Aye
Odierna Aye
Seligson Aye
6. Authorization – Tuition Reimbursement – Confidential Secretary to the Supervisor
On motion of Supervisor Seligson, seconded by Councilman Odierna, it was
RESOLVED, that the Mamaroneck Town Board does hereby approve tuition reimbursement for Andrea
Grenadier, Confidential Secretary to the Supervisor, for a total tuition reimbursement amount not to
exceed $8,700 over a four year period.
The above resolution was put to a roll call vote:
Murphy Aye
Elkind Eney Aye
Katz Aye
Odierna Aye
Seligson Aye
APPROVAL OF MINUTES
On motion of Councilman Murphy, seconded by Councilwoman Elkind Eney, it was
unanimously
RESOLVED, that the Mamaroneck Town Board does hereby approve the Board
Minutes from the meeting of March 5, 2014.
WRITTEN COMMUNICATIONS
None
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March 19, 2014
REPORT OF COUNCIL
Councilman Murphy attended his first Board of Architectural Review (BAR) Meeting as Councilman and Liaison to this
Board. The BAR discussed an application for a new auto parts store on Boston Post Road where the current auto parts
store exists. Councilman Murphy was very impressed with how the BAR worked with the applicant to review their
application quickly and efficiently for the satisfaction of all parties involved. Councilman Murphy reminded residents
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of the St. Patrick’s Day Parade taking place in the Village of Mamaroneck on Sunday March 23 at 1:30pm.
Councilman Odierna attended the LMC-TV Board of Control Meeting at which they continue to discuss the proposal
for a new location, adding that information regarding financing and budgeting will be available for the Town Board at
their next meeting. He and the other members of the Town Board attended the Westchester Municipal Officials
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Dinner at the Pepsi Headquarters. The headline for the evening was the Governor’s budget proposals. On March 17
Councilman Odierna attended the St. Patrick’s Day Luncheon at the Senior Center, adding how much he really enjoyed
it.
Councilwoman Katz attended her first Library Board meeting as Town Board Liaison. The Library is gearing up for the
Brick (Lego) Fest and they are working with local businesses on promotions. Councilwoman Katz attended the Summit
meeting where representatives from Montefiore discussed their taking over of the Sound Shore Medical Center. She
also attended the League of Woman Voters, at which they introduced the Village of Larchmont Candidates. On March
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26 the Traffic Committee will meet to continue their discussion of Residential Parking in Washington Square.
Councilwoman Elkind Eney congratulated the Village of Larchmont Officials Anne McAndrews, Marlene Kolbert and
Peter Fanelli, on their recent election. Councilwoman Elkind Eney noted the very nice gathering in honor of the
retirement of Eileen Finn, the Clerk for the Village of Larchmont. Eileen Finn retired after 36 years of service.
Councilwoman Elkind Eney made a number of Community announcements. Councilwoman Elkind Eney noted her
attendance at the League of Woman Voters Breakfast and Summit Breakfast. Westchester Municipal Officials
Association Meeting at PepsiCo where the topic was the Governor's proposed budget and the St. Patrick's Day
luncheon at the Senior Center which was a lot of fun. She attended the Planning Board meeting as Liaison, noting it
was a record short meeting.
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Supervisor Seligson announced the upcoming Hommocks Conservation Area Cleanup Day on April 26.
Supervisor Seligson encouraged residents’ to use the Town’s web site for information and updates an in closing
congratulated the Village of Larchmont Officials on their recent election.
ADJOURNMENT
On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, the meeting was unanimously adjourned
at 9:15 PM
________________________________
Submitted by
Christina Battalia, Town Clerk
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