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HomeMy WebLinkAbout2014_03_05 Town Board Minutes March 5, 2014 MINUTES OF THE REGULAR MEETING AND WORK SESSION OF THE TOWN BOARD OF THE TOWN OF MAMARONECK HELD ON MARCH 5, 2014, BEGINNING AT 5:00PM IN CONFERENCE ROOM A AND CONTINUING AT 8:00 PM IN THE COURT ROOM OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK PRESENT: Supervisor Nancy Seligson Councilman Ernest C. Odierna Councilwoman Abby Katz Councilwoman Jaine Elkind Eney Councilman Thomas A. Murphy ALSO PRESENT: Christina Battalia, Town Clerk Stephen V. Altieri, Town Administrator William Maker, Jr., Town Attorney CALL TO ORDER - WORK SESSION On motion of Councilwoman Katz, seconded by Councilman Murphy, the Work Session was unanimously opened at 5:00PM. Energy Service Contract (ESCO) Additionally Present: Terry Guiry, from Honeywell and Fred Seeba, of BBS Consulting. The Town Board received the Preliminary Scope of Work by Honeywell, specifically pages 1-9. It was noted that there is some give and take in the scope of the work to reflect the addition of dasher boards and the Ice Rink Flooring, as these items do not have an energy saving component, but are related to the project. The specific items discussed from the scope of work are as follows: Eleven Energy Conservation Measures (ECM) Lighting Retrofit and Vending Misers Street Lighting Upgrade Boiler Plant Upgrades Ice Rink Chiller Plant Replacement Ice Rink Air Handling Unit Replacement Building Management System Upgrades Building Envelope Improvements Pipe Insulation Desktop Computer Power Management Install Window Film Green Print Printer Management System The Board discussed in detail the choice for the Ice Rink Chiller replacement. The Board also discussed items that are not included in the Energy Performance Contract, but are important and necessary building improvements that the Town Board has been discussing; most notably to the Town Center. The Board would like to make sure that these improvements are taken care of through this bonding, even if they are not considered energy efficient with respect to this ESCO. Mr. Guiry said he would prepare pricing as an add-on to the performance contract. Mr. Altieri advised against doing this added work through change orders. The Board discussed the need to move the project forward in order to keep on schedule with the closing of the Ice Rink. Mr. Guiry is awaiting the final street lightening decisions so he may then finalize those financials. The General Conditions portion of the Contract will be reviewed with both legal Departments. 1 March 5, 2014 New Business Councilwoman Elkind Eney reported that at the Fire Council Meeting, of which she now attends as Liaison, they asked that Steve mention during his emergency calls that residents should be asked to clean snow away from fire hydrants located in front of their homes. Councilwoman Elkind Eney noted that the Fire Department is working on a number of grants, as well as forming a committee to investigate replacement of Engine 36. Supervisor Seligson reported that she, Councilman Odierna and Andrea Grenadier attended a seminar on ‘greening’ the codes last Friday at Sarah Lawrence College. The Town is part of a group of four municipalities organized by Pace University that were awarded a grant to work on these kinds of amendments. Supervisor Seligson stated that this is something she has been interested in to save the Town money, reduce energy use and manage stormwater better. She would like to see the Town amend its zoning code, building code and site plan approval process. This is not an easy process and would require input from our Boards and commissions as well as from Ron Carpaneto, the Director of Buildings. Street Light Management Program The Town Board reviewed the Street Light Management Program – ESCO Proposal (draft), prepared by the Highway Department. Mr. Altieri noted that the proposal is for dimming all lights versus turning off specific fixtures. Strategic Plan- Sewer Use Fee The Town Board reviewed and discussed the memo from Mr. Altieri dated February 28, 2014 in which he addresses a fee for sanitary sewer use. The memo outlines several alternatives for establishing a sewer use fee. The Town Board discussed the Governor’s proposed amendments to the tax cap legislation. The Town will do further analysis of a sewer use fee program. Mr. Altieri also stated that he attended a meeting of the Westchester County Department of Environmental Facilities. The County is now under a Consent Order from the Department of Environmental Conservation (DEC) to close the sewer overflow stations at Flint Park in Larchmont and one in New Rochelle. If those overflow stations close then the overflow goes into Long Island Sound. The DEC is now saying that by the end of 2014 we must have a recommendation to re-evaluate all of our sewer systems. An approval of the recommendations would take place by the end of 2015, the recommendations must be in place by 2016 and construction must begin by the end of 2017. There is a request by the County for an extension to theses deadlines. The New Rochelle Sewer District communities, of which the Town is part , is discussing a large borrowing to address this, as well as an amendment to the illicit discharge law which would require that a transfer of ownership would trigger the replacement of the sewer line on the property. (Additional) New Business Town Board Meeting Date Change rd The Town Board discussed then agreed to change the April 16, 2014 Town Board Meeting date to April 23. On motion of Councilman Murphy, seconded by Councilman Odierna, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby approve changing the April 16, 2014 Town Board Meeting date to April 23, 2014 On motion of Supervisor Seligson, seconded by Councilwoman Elkind Eney, the Board unanimously agreed to enter into an Executive Session to discuss appointments to Boards and Commissions. 2 March 5, 2014 EXECUTIVE SESSION Appointments to Boards and Commissions On motion of Councilman Murphy, seconded by Councilwoman Katz, the Board unanimously agreed to resume the Regular Meeting. CALL TO ORDER - REGULAR MEETING The Regular Meeting of the Town Board was called to order by Supervisor Seligson at 8:15 PM, she then pointed out the location of the exits. Supervisor Seligson noted that the Town Board met for a worksession beginning at 5:00 o’clock this evening, adding this is an open meeting that all residents’ are welcomed to attend. SUPERVISOR’S SUMMARY REPORT Since our last board meeting a week ago, the Town staff and Traffic Committee have continued to work on implementing resident-only parking permits in the Washington Square area. The next step is for the Town Attorney, Bill Maker, to draft legislation that will be reviewed by the Traffic Committee during a public hearing and then, when referred to the Town Board, considered by the Town Board and then reviewed at a public hearing. The Westchester County Dept. of Environmental Facilities held a meeting to inform municipalities that they will be responsible for repairing their sanitary sewer feeder lines in the next few years. The municipalities are required to present a plan for repair by the end of 2014 and begin work in 2015. This could be an expensive and large capital program for the Town. Several people from the Town attended a seminar on “greening” the codes last Friday at Sarah Lawrence College. This is something I have been interested in for several years. I would like to see the Town amend its zoning code, building code and site plan approval process to require environmental protections such as energy savings appliances, storm water reductions, and green infrastructure. The Town was part of a group of four municipalities organized by Pace University that were awarded a grant to work on these kinds of amendments. The work on the grant should start soon. I was proud to have and want to thank the two Planning Board members, Zoning Board member and three Sustainability Collaborative members along with Ernie Odierna for attending. It seems worth noting that there were no snow events in the past week. CITIZEN’S COMMENTS Supervisor Seligson asked if anyone in the audience would like to address the Board, and there was not. BOARD OF FIRE COMMISSIONERS The Meeting was called to order by Commissioner Seligson, and then on motion of Commissioner Councilwoman Elkind Eney, seconded by Commissioner Councilwoman Katz, the Board of Fire Commissioners was unanimously declared open. Present were the following Members of the Commission: 3 March 5, 2014 Commissioner: Nancy Seligson Commissioner: Ernest C. Odierna Commissioner: Abby Katz Commissioner: Jaine Elkind Eney Commissioner: Thomas A. Murphy 1. FIRE CLAIMS On motion of Commissioner Katz, seconded by Commissioner Elkind Eney, it was RESOLVED that this Commission hereby authorizes payment of the following Fire Department Claims as approved by the Fire Chief and audited by the Comptroller’s Office: VENDOR DESCRIPTION AMOUNT AAA Emergency Supply Scott bottle hydro and recharge $ 57.80 Amazon.Com Replace Alarm Room Wifi Switch 375.40 Brewer Hardware Supplies to repair Wall 11.11 Chatsworth Cleaners Uniform alterations 22.00 Cablevision Cable Services for 2/23-3/22/14 143.99 Con Edison Gas Charges 12/31-1/30/14 1471.23 G & K Services, Inc. Mats and Rags for Dec. 2013 102.80 Home Depot Replacement Refrigerator for Day Room 799.20 Grainger Dispenser Cups 90.18 Hills Signs Equipment Stickers 183.00 Iron Compass Map Co. On scene Explorer Yearly Mainten. & Map update 3/14-3/15 1400.00 Mario Vitti Roofing Removal of ice & snow from roof 800.00 New England Uniform Reflective Jacket for Mike Owens 100.00 New England Uniform Class A Uniform for Mike Houghtaling 374.00 Owens, Michael Reimbursement for bedding 81.58 Ricoh Copier Contract Billing 1/22-2/21/14 204.35 Russo, Joseph Reimb. For Dinner meeting with Apparatus Vendor & parking 189.46 Sound Shore Pest Control Inc. Exterminating Services 1/27/14 65.00 The Deerfield Group TMFD envelopes 118.85 United Metro Energy 163.8 gallons of Diesel Fuel 1/28/14 561.47 Verizon Fire HQ Svc (2/10-3/9/14) 332.70 Villa Maria Pizza Food for Explorer Drill 2/5/14 85.57 Total: $7569.69 The above resolution was put to a roll call vote: Commissioner Murphy Aye Commissioner Elkind Eney Aye Commissioner Katz Aye Commissioner Odierna Aye Commissioner Seligson Aye 2.Other Fire Department Business Commissioner Elkind Eney read the Fire Report for the Month of February as submitted by Chief Russo as follows: February 2014 4 March 5, 2014 ALARM TYPE NUMBER Generals 25 Minors 23 Stills 3 Out of Town (Mutual Aid) 1 EMS 37 Drills 4 TOTAL 93 Total number of personnel responding: 653 Total time working: 41 hours and 00 minutes Commissioner Elkind Eney stated that Chief Russo has asked that residents clear away snow from the fire hydrants in from their homes. There being no further business to come before the Commission, on motion of Commissioner Murphy, seconded by Commissioner Elkind Eney, the Commission unanimously adjourned and the Town Board reconvened. AFFAIRS OF THE TOWN 1.Appointment – Zoning Board On motion of Councilwoman Elkind Eney, seconded by Councilman Murphy, it was unanimously RESOLVED, that Jonathan Sacks be appointed as Alternate A of the Zoning Board of Appeals, and BE IT FURTHER RESOLVED, that the foregoing appointment shall be effective immediately upon the appointee taking and subscribing the oath mandated by section 25 of the New York Town Law and shall expire on December 31, 2015. 2.Authorization - Renewal of South East Consortium Agreement RESOLVED, that the Mamaroneck Town Board does hereby approve the renewal agreement for the year 2014 between the Town of Mamaroneck and South East Consortium, for a fee, unchanged for the last three, in the amount of $25,415.00, to provide special recreational programming for residents with various developmental disabilities and special needs. The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 5 March 5, 2014 3.Authorization - Rate Adjustment –Ambulance District Charges RESOLVED, that the Mamaroneck Town Board does hereby approve the 2013 Ambulance District Fee Schedule as follows: BLS Emergency $590 ALS I Emergency $730 ALS II Emergency $830 ALS Assessment $70 Mileage $14.00 per loaded mile The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 4.Authorization - Addition of Water Arrears to 2014 Town Tax Levy On motion of Councilman Odierna, seconded by Councilwoman Elkind Eney, the following was approved, WHEREAS, at the Westchester Joint Water Works Board of Trustees Meeting on Tuesday November 23, 2013, as pursuant to Chapter 654 of the Laws of the State of New York of 1927, as amended, they authorized and directed the Town of Mamaroneck to include the past due water charges for various properties within the Town of Mamaroneck for inclusion in the 2014 Tax Levy of the Town of Mamaroneck in the aggregate amount of $49,338.36. NOW THEREFORE, BE IT RESOLVED, that, the Mamaroneck Town Board does hereby authorize the Receiver of Taxes to include the water arrears for water charges to the various properties in the Town of Mamaroneck as of September 30, 2013 and remaining unpaid on the date of November 25, 2013 to be included in the 2014 Tax Levy of the Town of Mamaroneck in the aggregate amount of $49,338.36. The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 5.Authorization - Closeout/Transfers - Capital Projects On motion of Councilman Murphy , seconded by Councilwoman Elkind Eney, it was RESOLVED, that the Mamaroneck Town Board does hereby approve The Capital Projects Closeout and Interfund Transfers as detailed by the Town Comptroller as follows: Capital Projects list is at the end of the Minutes as ATTACHMENT A 6 March 5, 2014 TOWN OF MAMARONECK CAPITAL PROJECTS CLOSE OUT INTERFUND TRANSFERS TO BE APPROVED BY RESOLUTION OF TOWN BOARD March 5, 2014 SUMMARY OF NET TRANSFERS: GENERAL TOWN WIDE Fund A $ 1,565.98 NET TRANSFER - CAPITAL FUND TO GENERAL TOWN WIDE FUND GENERAL PART TOWN Fund B $ (4,333.76) NET TRANSFER - PART TOWN FUND BALANCE TO CAPITAL FUND HIGHWAY Fund DB $ - NET TRANSFER - CAPITAL FUND TO HIGHWAY FUND FIRE DISTRICT Fund SF $ (858.94) NET TRANSFER - FIRE DIST. FUND BALANCE TO CAPITAL FUND GARBAGE DISTRICT Fund SR $ - NET TRANSFER - CAPITAL FUND TO GARBAGE DIST. FUND SEWER DISTRICT Fund SS $ - NET TRANSFER - CAPITAL FUND TO SEWER DIST. FUND DEBT SERVICE Fund V $ 71,506.55 NET TRANSFER - CAPITAL FUND TO DEBT SERVICE FUND $ 67,879.83 NET TOTAL FUND BALANCE FOR ALL PROJECTS TO BE CLOSED (13 PROJECTS) The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 6.Authorization - IMA Westchester County - Police Equipment On motion of Councilman Odierna, seconded by Councilwoman Elkind Eney, it is RESOLVED, that the Mamaroneck Town Board does hereby approve the Westchester County Inter Municipal Agreement in order for the Police Department to participation in the Video Recording of Statements Grant Program offered through the New York State Division of Criminal Justice Services. 7 March 5, 2014 The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 7. Approval of Certiorari On motion of Councilman Murphy, seconded by Councilman Odierna, it was RESOLVED, that the Town Board hereby authorizes the settlement of the following tax certiorari on the following terms: 645 Fayette Realty LLC 645 Fayette Avenue Block: 829 Lots: 202 Town of Mamaroneck/Village of Mamaroneck Year Assessment Amount of Reduction Reduced Assessment 2005 $15,000 $4,660 $10,340 2006 $15,000 $6,155 $9,845 2007 $15,000 $5,685 $9,315 2008 $15,000 $5,685 $9,315 2009 $15,000 $5,460 $9,540 2010 $15,000 $3,812 $11,188 2011 $15,000 $3,040 $11,960 2012 $15,000 $3,525 $11,745 The above resolution was put to a roll call vote: Murphy Aye Elkind Eney Aye Katz Aye Odierna Aye Seligson Aye 8.Salary Authorization - Ambulance District On motion of Councilman Odierna, seconded by Councilwoman Elkind Eney, it was RESOLVED, that the Mamaroneck Town Board does hereby approve a salary increase for the Ambulance District Paramedics and per-diem EMT’s as budgeted for fiscal year 2014 as follows: Hourly Paramedics from $30.39 to $31.00 per hour Per-diem EMT rates $17.60 to $17.95 APPROVAL OF MINUTES – February 12, 2014 On motion of Councilman Odierna, seconded by Councilwoman Elkind Eney, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby approve the Board Minutes from the meeting of February 12, 2014. 8 March 5, 2014 WRITTEN COMMUNICATIONS None REPORT OF COUNCIL Supervisor Seligson noted that during Worksession the Town Board approved changing the second April thrd Town Board Meeting from April 16 to April 23. Supervisor Seligson noted that the Town Board spent a great deal of time during Worksession this evening reviewing the Energy Performance Contract. Terry Guiry st of Honeywell was present to discuss their scope of work and what will be completed by September 1, noting that the contract is not finalized. Councilman Odierna noted the seminar on “greening” the codes last Friday at Sarah Lawrence College. Councilman Odierna proudly acknowledged his granddaughter having won a National Science Competition awarded by Ability One Design for creating something that would help a handicapped person to make their work or life a bit easier. Tomorrow, Councilman Odierna will attend the Mamaroneck Chamber of Commerce meeting and on Friday an all day workshop at the Community Design Institute at Pace University. Councilwoman Katz noted that since the Town Board met just last week she has not attended any meetings, but noted that at the Coastal Zone Management Commission Meeting they did not have a quorum and therefore were unable to vote on any items. Councilwoman Katz noted that the Ice Rink is mobbed, adding it’s great to see it being very well used. Councilwoman Elkind Eney attended the Fire Council Meeting of which she has previously reported. She and Mr. Altieri met with Mike Chiapparelli of the Mamaroneck High School Athletic Department and High School Hockey Coach about fundraising for the amenities at the Hommocks Ice Rink that are beyond the scope of the Energy Service Contract. ADJOURNMENT The Town Board closed the meeting in memory of Jordan Gaskins, Gayle Ferris’ nephew. Our sympathies go out to Gayle and her family. On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, the meeting was unanimously adjourned at 9:00 PM ________________________________ Submitted by Christina Battalia, Town Clerk 9