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HomeMy WebLinkAbout2014_01_22 Town Board Minutes January 22, 2014 MINUTES OF THE REGULAR MEETING AND WORK SESSION OF THE TOWN BOARD OF THE TOWN OF MAMARONECK HELD ON JANUARY 22, 2014, BEGINNING AT 5:00PM IN CONFERENCE ROOM A AND CONTINUING AT 8:00 PM IN THE COURT ROOM OF THE TOWN CENTER, 740 W. BOSTON POST ROAD, MAMARONECK, NEW YORK PRESENT: Supervisor Nancy Seligson Councilwoman Phyllis Wittner Councilman Ernest C. Odierna Councilwoman Abby Katz Councilwoman Jaine Elkind Eney ALSO PRESENT: Christina Battalia, Town Clerk Stephen V. Altieri, Town Administrator William Maker, Jr., Town Attorney CALL TO ORDER - WORK SESSION On motion of Councilwoman Katz, seconded by Councilman Odierna, the Work Session was unanimously opened at 5:00PM. Update Sustainability Collaborative The Board received a memo for the Sustainability Collaborative Workshop which outlined and defined the strd Collaborative’s goals for the upcoming charettes on, February 1 from 10:30am-1:00pm and February 3 from 7:00pm-9:30pm at the VFW. The Village of Larchmont, Village of Mamaroneck and the Mamaroneck School Board and Superintendent have been invited as well as Members of the Town's Boards and Commissions. Supervisor Seligson will ask LMC-TV about videotaping the event. Energy Performance Service Contract Additionally Present: Freb Seeba, BSS Architecture The Town Board received an updated matrix of the three proposals received from Honeywell, Con Edison Solutions and Johnson Controls. Additional spread sheets were distributed detailing the specific proposals for the Ice Rink, the Town Center, and the Weaver Street Fire House. Supervisor Seligson reminded the Board that the impetus for this project was the Ice Rink, emphasizing the importance of staying within their time line; in order to do that a contract will need to be awarded this evening. The Board reviewed in detail the updated matrix. The Board asked Mr. Seeba his opinion of the three contracts in which Mr. Seeba answered by explaining the point system he used to evaluate the three proposals. Mr. Seeba stated that although he felt confident that all three companies could certainly do the job, he is currently working with Con Edison on a job that is one year behind schedule. Although this is due to sub-contractors, it is a bad reflection on Con Edison, and therefore in the points system they received a zero for experience. It was also noted that Honeywell is currently working on an EPSCO with the Mamaroneck School District. In deciding to which company to award the contract, the Town Board analyzed the project features of each contractor’s proposal, and determined which provided the most benefits with the least drawbacks. The award for the contract is on the agenda for the Regular Meeting this evening. 1 January 22, 2014 Update Residential Parking District The Board received a memo from Mr. Altieri dated January 17, 2014 outlining the current discussions taking place with the Traffic Committee regarding a residential parking district in Washington square. The Board briefly reviewed the memo. The Town Board adjourned the meeting in order to travel to the Hommocks Ice Rink to attend the opening ceremony of the Rangers Alumni Game. The Town Board returned to the Town Center to continue the Regular Meeting. CALL TO ORDER - REGULAR MEETING The Regular Meeting of the Town Board was called to order by Supervisor Seligson at 8:20 PM, she then pointed out the location of the exits. Supervisor Seligson noted that the Town Board met for a worksession beginning at 5:00 o’clock this evening, adding this is an open meeting that all residents’ are welcomed to attend. PRESENTATION - THE KEMPER MEMORIAL PARK PRESERVATION FUND Jan Northrup opened the presentation by explaining that the “Fund's primary goals are to preserve, protect and restore the Richard M. Kemper Park in its present location and configuration and to educate the community about the history and significance of the Park as a memorial to the veterans of World War II". A video was shown followed by comments from two members of the Kemper Memorial Park Preservation Fund, Mark Schumer and John Esposito. The Town Board thanked the presenters. SUPERVISOR’S COMMENTS Supervisor Seligson announced that this was the last Town Board meeting for Councilwoman Phyllis Wittner as she plans to retire February 1, 2014. Phyllis has been a dedicated Town Board member for over 18 years. She worked to protect the Town’s natural environment by spearheading projects to protect the Premium River Marsh, and the Pryor Manor Marsh. She authored several books on Town conservation history and efforts. She has been advising the Coastal Zone Management Commission for years as the Town Council liaison to that commission. She founded the Long Island Sound Watershed Intermunicipal Council. Phyllis has always worked diligently and with attention to detail in all her endeavors for the Town. The Supervisor thanked Phyllis for her efforts and presented her with a bouquet of flowers. CITIZEN’S COMMENTS Supervisor Seligson asked if anyone in the audience would like to address the Board. Kevin Crowe of the Larchmont Gardens’ Civic Association (LGCA) addressed the Board. He noted and thanked the Board for the Association’s inclusion in the upcoming charettte. Mr. Crowe noted that the LGCA is open to working with the Town on any future beautification projects. Supervisor Seligson stated that an upcoming Coastal Cleanup Event will take place this April and it would be wonderful to have the LGCA's involvement. Supervisor Seligson will follow up with LGCA. The Association would like to ask that the Town consider keeping the holiday lights on at the Brook: it looks so wonderful. Supervisor Seligson said that the Town would look into that. Mr. Crowe mentioned that there are clear signs of deterioration along the east and west sides of the Brook and asked the Town to consider doing some patching this spring. 2 January 22, 2014 BOARD OF FIRE COMMISSIONERS The Meeting was called to order by Commissioner Seligson, and then on motion of Commissioner Wittner, seconded by Commissioner Elkind Eney, the Board of Fire Commissioners was unanimously declared open. Present were the following Members of the Commission: Commissioner: Nancy Seligson Commissioner: Phyllis Wittner Commissioner: Ernest C. Odierna Commissioner: Abby Katz Commissioner: Jaine Elkind Eney 1. Other Fire Department Business Commissioner Wittner noted the annual election of the Department Officers, then distributed the roster to the Commission Secretary. The Roster is entered into the record as follows: ATTACHMENT A There being no further business to come before the Commission, on motion of Commissioner Odierna, seconded by Commissioner Elkind Eney, the Commission unanimously adjourned and the Town Board reconvened. AFFAIRS OF THE TOWN 1.Authorization - Energy Services Contract Supervisor Seligson stated that the two primary benefits of an Energy Service Contract are the guarantee of energy savings and the ability to work with one contractor versus multiple trades. The Town was made aware of these contracts from the Town’s Sustainability Collaborative, adding that the Town has done extensive work reviewing and analyzing such a contract, and feels prepared to move forward in awarding this contract this evening. Supervisor Seligson introduced Fred Seeba of BBS Consulting, the Town's Consultant for this project. Mr. Seeba outlined the project, the proposals received, and the Town Board’s review process. Mr. Altieri reviewed the matrices and how they were used in evaluating the proposed contractors, Con Edison Solutions, Johnson Controls, Honeywell and Bright Energy Services. The Board Members noted the lengthy and detailed discussions that have taken place regarding this project, adding there was a large learning curve as this is a very new concept for the Town. Specifically, Councilman Odierna reminded the Board Members not forget the importance of the Ice Rink Floor and the dasher boards, noting that although they were not included in the contract they are two important upgrades Councilman Odierna would like to see happen. On motion of Supervisor Seligson, seconded by Councilwoman Elkind Eney, it was RESOLVED, that the Mamaroneck Town Board does hereby award the Energy Service Contract for the Hommocks Ice Rink, Town Center, Weaver Street Fire House and Street Lighting Projects to Honeywell. 3 January 22, 2014 The above resolution was put to a roll call vote: Elkind Eney Aye Katz Aye Odierna Aye Wittner Aye Seligson Aye Supervisor Seligson took this opportunity to mention that the Town Board traveled to the Hommocks Ice Rink earlier this evening to open the Rangers Alumni Hockey game. The Rangers played this evening as a fundraiser for the Hommocks Ice Rink Trust Fund and the New Rochelle Lightening Youth Hockey Association. This is a wonderful event that showcases our ice rink and raises awareness and interest in ice hockey. 2.Approval of Certiorari On motion of Councilman Odierna, seconded by Councilwoman Elkind Eney, it was RESOLVED, that the Town Board hereby authorizes the settlement of the following tax certiorari on the following terms: DJ Larchmont LLC 2399 Boston Post Road Block: 505 Lots: 433 Town of Mamaroneck/Village of Larchmont Year Assessment Amount of Reduction Reduced Assessment 2008 $23,000 $3,560 $19,440 2009 $23,000 $3,920 $19,080 2010 $23,000 $1,520 $21,480 The above resolution was put to a roll call vote: Elkind Eney Aye Katz Aye Odierna Aye Wittner Aye Seligson Aye 3.Resolution – Designation of Delegate Association of Towns Conference On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby designate Councilman Odierna as the delegate thst to the Association of Towns’ Annual Conference in New York City, February 17 through February 21. APPROVAL OF MINUTES On motion of Councilman Odierna, seconded by Councilwoman Wittner, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby approve the Board Minutes from the meeting of December 18, 2013. 4 January 22, 2014 WRITTEN COMMUNICATIONS None REPORT OF COUNCIL Councilman Odierna stated his attendance at the Kids Outdoors Meeting at the Rye Nature Center, noting that as part of their discussion of Earth Week they are considering doing an educational bus tour of various community outdoor areas. There is a lot of community and municipal support for this event, adding how beneficial this would be to kids and adults alike. Councilman Odierna attended the Mamaroneck Chamber th of Commerce Dinner at Beach Point Club on January 17, the Town’s Holiday Party at the VFW on January thth 16, and the Farewell Party for Judy Meyers on January 12. The LMC-TV New Year’s Party, always a th wonderful event, was held on January 10. Councilwoman Katz attended the Martin Luther King, Jr. event and the Traffic Committee Meeting. Councilwoman Katz noted that the Traffic Meeting was well attended for a discussion of Residential Parking in Washington Square. Councilwoman Elkind Eney spoke about the wonderful Martin Luther King, Jr. event and thanked the Human Rights Committee for all their hard work putting this event together. She congratulated Gloria Pritts and the Community Counseling Center on receiving their award. Councilwoman Elkind Eney attended many of the same events as her colleagues, specifically the Town’s Holiday Party, the LMC-TV New Year’s party. Councilwoman Elkind Eney attended the Recreation Commission Meeting, in which they continue to discuss the Ice Rink renovations, adding congratulations to Rose Saracino from the Village of Mamaroneck on her retirement. At the Library Board meeting the Town Board and Village of Larchmont Board discussed the Library Budget. Councilwoman Elkind Eney noted the wonderful Lego Fest event at the Library, as well as the upcoming Spelling Bee. Councilwoman Wittner wished everyone the best of success. Supervisor Seligson noted that the Board had a few items to finish discussing in a Work Session and therefore the Town Board will recess to Conference Room A. 3. Update Resident Permit Parking Councilwoman Katz gave an update on the recent Traffic Committee Meeting at which a discussion of Residential Parking Permits was discussed. She stated that residents feel the parking is not so bad at night but during the day it is very difficult. Councilwoman Wittner would like the Town Board to agree to move forward with the work to update the Local Waterfront Revitalization Program. This is a very outdated document that very much needs a rewrite. As this is a joint effort with the Village of Larchmont, Councilwoman Wittner would like a commitment from the Town that this is an effort they will support. There is a proposal from Charlie McCaffrey, formerly of NYS DOS, to help do a rewrite for the low cost of $7,000. Councilwoman Wittner stated that previous amounts that were discussed were in the neighborhood of $40,000, adding that this is an incredible price for this level and amount of work. Councilwoman Elkind Eney stated that the Library is about to take the next step and litigate its problem with the window installation, adding that they have not been able to resolve this conflict with the contractor by other means. 5 January 22, 2014 Councilwoman Katz stated that the Town has discussed previously its support of the Complete Streets Initiative, but has not as yet formalized a Town policy to this effect. Councilwoman Katz is encouraging the Town to make this a priority. ADJOURNMENT On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, the meeting was unanimously adjourned at 9:15 PM ________________________________ Submitted by Christina Battalia, Town Clerk 6