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HomeMy WebLinkAbout2022_03_02 Town Board Meeting Packet0 0 LU Z m F t � FOUNDED 1661 TOWN OF MAMARONECK TOWN BOARD AGENDA Wednesday, March 2, 2022 5:OOPM THE TOWN BOARD WORK SESSION: The Work Session will convene in Conference Room C located on the ground floor at the Town Center. 1. Review - New Harmon Drive Sidewalk Improvements Bid Award 2. Review - Town Center Restrooms Renovations Bid Award 3. Review - Extension of Consultant Services - Tectonic 4. Accessory Dwelling Unit ("ADU") Resolution 5. Review - Library Proposed Budget FY 2022-2023 6. 2022 Capital Budget Amendments 7. 2021 Operating Budget Amendments - Year End 8. Request for Executive Session 8:OOPM TOWN BOARD REGULAR MEETING: The Town Board meeting will convene in the Courtroom located on the second floor at the Town Center. The public is able to view the meeting on cable access television (Optimum 76/ Fios 35) or on LMCMedia.org. SUPERVISOR'S REPORT PUBLIC HEARING CITIZEN COMMENTS PRESENTATION 1. Fire Chief BOARD OF FIRE COMMISSIONERS 1. Fire Claims AFFAIRS OF THE TOWN OF MAMARONECK 1. Award of Bid - New Harmon Drive Sidewalk Improvements 2. Award of Bid - Town Center Restroom Renovations 3. Authorization - Extension of Consultant Services - Tectonic 4. Authorization - Accessory Dwelling Unit ("ADU") Resolution 5. Approval - Library Budget FY 2022/23 6. Approval - 2022 Capital Budget Amendments 7. Approval - 2021 Operating Budget Amendments - Year End Page 1 of 55 REPORT OF MINUTES 1. Report of Minutes - Town Board Meeting 2/16/2022 REPORTS OF THE COUNCIL TOWN CLERK'S REPORT TOWN ATTORNEY'S REPORT NEXT REGULARLY SCHEDULED MEETING - Wednesday, March 16, 2022 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator's office at 381-7810. Page 2 of 55 • Town of Mamaroneck ` Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 MRobson@TownofMamaroneckNY. org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Award of Bid — New Harmon Drive Sidewalk Improvements Date: March 2, 2022 Action requested: Attached please find a memo from Robert Wasp regarding the New Harmon Drive Sidewalk Improvements. We are respectfully requesting the following action by the Board: Resolved that the Town Board hereby approves the agreement with Vernon Hills Contracting Corporation for sidewalk improvements and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Page 3 of 55 Town of Mamaroneck TEL: 914/381-7835 Engineering Department, Town Center FAX: 914/381-8473 740 West Boston Post Road, Mamaroneck, NY 10543-3353 Robert P. Wasp, P. E., C.D.T. rwasp@townofmamaroneckNY.org Town Engineer INTERDEPARTMENT MEMORANDUM DATE: February 23, 2022 TO: Meredith Robson, Town Administrator CC: Tracy Yogman, Town Comptroller FROM: Robert Wasp, P.E., Town Engineer SUBJECT: Recommendation of Contract Authorization TA -22-01 — New Harmon Drive Sidewalk Improvements GENERAL: Bid procurement was recently completed for the replacement of sidewalks, curbing and related improvements on New Harmon Drive. The project scope includes work limits between the Town -Village boundary to sidewalks on the parcel frontage of 110 New Harmon Drive. Design and preparation of bid documents was completed through support by the Westchester County Department of Planning as part of services offered through the Community Development Block Grant (CDBG) award towards the project. On February 4th, 2022, seven (7) bid proposals were received for the referenced contract as summarized on the attached bid tabulation table. Bid proposals were subjected to an extensive review of contractor's project qualifications and work references. Significant deficiencies were discovered through review the lowest -price contractor proposal. As outlined in the attached letter provided by Suzette Lopane of WC Planning, these deficiencies include lack of similar municipal project experience, unresponsive work references and failure to provide required documents for compliance with the HUD CDBG requirements. The lowest price bid proposal was thereby rejected as an incomplete, unresponsive submittal to the requirements outlined in the bid specifications. The second lowest bid proposal received from Vernon Hills Contracting Corporation in the amount of $240,630.00 was found to be responsive to all required bid specifications. Vernon Hills has an extensive resume of similar completed projects and has previously performed work for the Town of Mamaroneck. Based upon the foregoing, the Engineering Department recommends authorization of contract award to Vernon Hills Contracting Corporation. Budget funding for the project is provided entirely through allocated funding within capital project CP -2020.78. Contingency budget in the amount of $15,000.00 for potential unforeseen additional work is recommended for inclusion. Westchester County CDBG award in the amount of $100,000 will be fully applied to the project costs. Overall projected costs of $255,630.00 will be contained within unencumbered capital fund balance of $304,050. Please feel free to contact me with any questions. Page 4 of 55 hexer 4 .cc�m George Latimer County Executive Department of Planning Norma V. Drummond Commissioner February 24, 2022 Robert P. Wasp, P.E., C.D.T. Town Engineer Town of Mamaroneck 740 West Boston Post Road Mamaroneck, New York 10543 Re: New Hannon Drive Sidewalk Improvements TA -22-01 Dear Mr. Wasp; Enclosed for your review is an analysis of the bids submitted on Friday, February 4, 2022, for the Harmon Drive Sidewalks. All of the bid proposals received have been checked for mathematical accuracy and the totals shown on the spreadsheet represent correct amounts. In addition, as per the latest `NYSDOL List of Employers Ineligible to Bid on or be Awarded any Public Work Contract', this Contractor is eligible for award. The low responsible bidder is Vernon Hills Contracting Corp. This contractor has worked on various other projects of similar scope, including Petrillo Plaza Sidewalks in Mount Vernon. We recommend the Town award the bid to Vernon Hills at the next Town Board meeting. Please notify us once the bid has been awarded so that we can schedule a pre -construction conference. I look forward to working with you in completing this project. Sincerely, 4*j� --bv owl- $�• t.. Suzette Lopane Principal Planner (Urban Design) Cc: Norma Drummond, Commissioner Michaelian Office Building 148 Martine Avenue, Room 432 White Plains, New York 10601 Telephone: (914) 995-4400 Fax: (914) 995-9093 Website: westchestergov.com Page 5 of 55 p o 0 o m o 0 0 0 0 o cNo ON ON tco O W V O cp O W O N O O vi � Z M M v c0 � o LLi � � a" O O NV � 0 O 0 O 0 O N 0 I� O O 00 O 00 O N N V O O O V W ilJ O 0 O N 0 0 MO V ��D, M O O N. O M O. O O O V O O o d N O z 7 a m ❑ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O o m o 0 0 0 0 0 0 0 0 0 0 o vi 0 0 0 0 �i 0 0 0 S. 00 0 ^ o vi w z r I� �m u O e a ci C - - - - - - - - - - - - — - - - 10 o 0 0 0 0 0 0 0 0 0 0 0 0 o in o o in 0 0 0 0 0 0 �n o 4 U N O V W O O �[J O M O (O O N . 0 0 0. .. . 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Robson, Town Administrator Re: Award of Bid — Town Center Restrooms Date: March 2, 2022 Action requested: Attached please find a memo from Robert Wasp regarding the Town Center restroom renovations. We are respectfully requesting the following action by the Board: Resolved that the Town Board hereby approves the agreement with Camili & Sons for restroom renovation services and hereby authorizes the Town Administrator to execute the agreement and any related documents necessary to carry out its implementation. Page 8 of 55 Town of Mamaroneck TEL: 914/381-7835 Engineering Department, Town Center FAX. 914/381-8473 740 West Boston Post Road, Mamaroneck, NY 10543-3353 Robert P. Wasp, P. E., C.D.T. rwasp@townofmamaroneckNY.org Town Engineer INTERDEPARTMENT MEMORANDUM DATE: February 23, 2022 TO: Meredith Robson, Town Administrator CC: Tracy Yogman, Town Comptroller FROM: Robert Wasp, P.E., Town Engineer SUBJECT: Recommendation of Contract Authorization TA -22-02 — Town of Mamaroneck Restroom Renovation (Ph. I1) GENERAL: Bid procurement was recently completed for the continuation of renovations and improvements to the Town Center restrooms. The project scope includes renovation of the 1 st floor public restrooms as well as select repairs to the recently renovated restrooms on the 2nd floor. Renovation of the 15t floor restrooms space was originally included as part of prior Town Contract TA -19-09A. The 2019 contract was terminated prior to completion due to extensive project delays and poor performance exhibited by the awarded contractor. On January 25th, 2022, seven (7) bid proposals were received for the referenced contract as summarized on the attached bid tabulation table. Bid proposals were subjected to an extensive review of contractor's project qualifications and work references. Significant deficiencies were discovered through review several contractor proposals. These deficiencies include lack of similar building renovation project experience and unresponsive work references as required by the specifications. One entity was found to exist on the Department of Labor debarment list and is not eligible for public work award in New York State. Through this review, the three lowest bid proposals have been rejected as incomplete and unresponsive to the requirements outlined in the bid specifications. The attached letter prepared by Town consultant, Smith & Pucillo Architects recommends award to the lowest responsive bidder: Peter Camilli & Sons at the submitted price of $189,660.00 Camilli & Sons has provided acceptable references for similar completed work and is recognized as a frequent bidder on Town of Mamaroneck projects. Based upon the foregoing, the Engineering Department recommends authorization of contract award to Peter Camilli & Sons. Budget funding for the project is provided through balance leftover from termination of the TA - 19 -09A contract and supplemented by other monies allocated as part of existing capital project CP -2018-14. Contingency budget in the amount of $10,340.00 for potential unforeseen additional work remains recommended for inclusion. Overall projected costs of $200,00.00 are fully contained within the available balance allocated to the capital project Please feel free to contact me with any questions. Page 9 of 55 SMITH & PUCILLo ARCHITECTS February 8. 2022 Ms Meredith Robson Town Administrator Town of \lam roneck 740 West Boston Post Road Mamaroneck. New fork 105 13 RE: Renovation of Town Center Restrooms Contractor Evaluation & Award Dear Ms Robinson, We have conducted an evaluation of the apparent successful bidder for the Mamaroneck Town Center Restroom Renovations project in preparation of issuing the awe ird recommendation to the Town. In performing our evaluation, we have reviewed the bidders' reterences ,11011v%-ith eValuating their respective bonding companies. Seven (7) bid proposals were received on this contract. The bid proposals received ranged fiom a low bid of 51.18.1;10.00 to a high bid of $362,000.00 for Lump Sum Base I3id. The low bidder executed the bid form incorrectly - failin z- to indicate unit prices. The second bidder submitted a bid that was incomplete and included pa)c,s from an0>ther project. These irregularities have not hampered our ability to analyze the bids. k e concent rated our review process on the four low bidders. All bidders provided the necessary bid security. All bidders indicated receipt of the addenda. Other than the aforementioned bid itrregularities there were no problems \\,ith the bidding process. The Mamaroneck Town Center Restroom Renovations does not include any alternates. The award criteria will be based on the complete project including all the restrooms that are part of the work. Attached here is the bid summary. I;idder number nne: WNTI) Construct ion has the lowest submitted bid. We hm,e not had amy prior (Al)(111e11ce it h 1VND. llurin nir ;ipprais:il k,I WNI) we were unable to accurately determine the ioClII I(>n t lu.I I- ofli11) 11 , I I� WC11t to ;I (VII number and on two occasions the mailbox was full, and vv e ere unable to 1(';1Ve a mer,-;l'-�e. .A revI(,vN- of their incorporation registration in the state of Conneci i(-ut indicate that their add re.-- i.-, k� NOI�in St. in \'orw:iIk. I Iowe ver, their bid form indicates the ;i<Idn-- in Rve. They have no similar projcct, ;is ;t general contractor. Their references are suljpllt,vs and not clients. Bidder number two: NW 1' AJ' Ser\�ices, Inc. has the second lowest submitted bid. We have not had any prior experience with MCT. During our appraisal of them we found that they do have similar restroom renovation projects but only one project of similar scale. In our review process for MCT we reviewed their references and made random calls of the projects that they indicated. Each of the references we contacted provided us with neutral evaluations. Their bid package was incorrectly msmith@smithpucillo.com 27 New Street P: 914.401.4009 Katonah, NY 10536 C: 914.263.8027 Page 10 of 55 assembled and includes documents for other projects. Their unit prices are out of line with the unit prices of other bidders. Bidder number three: Suburban Restoration has the third lowest submitted bid. During our review we discovered that Suburban is debarred from public work in New York State by the DOL for prevailing wage rate violations. Bidder number four: Peter Camilli & Sons has the fourth lowest submitted bid. We have not worked directly with Camilli. Each of the references we contacted provided us with favorable evaluations and all would utilize their services again. They have numerous public bid projects that have been successfully completed including a project at the Mamaroneck School District. Award Recommendation: The award of the Contract, in standing with the public bidding criteria, shall be made to that Bidder submitting the lowest bid, is qualified to perform the work, and is responsible and reliable based on references and investigation. In that regard and based upon the bidder's bid amount, our feedback from the various references, and a review of their bonding company, we would recommend that Peter Camilli & Sons be awarded the Contract for the Mamaroneck Town Center Restroom Renovations. To summarize, we recommend that the Mamaroneck Town Center Restroom Renovations Re -Bid be awarded to Peter Camilli & Sons. The Lump Sum Base Bid is: $189,660.00. I trust that this information will be of use to you in the award of this project. Should you have any questions concerning our review process or our recommendation, please feel free to call. Sincerely, W L 15yn4116� Michael L. Smith, RA MLS/jws Attachments (1) 27 New Street Katonah, NY 10536 msmith@smithpucillo.com P: 914.401.4009 C: 914.263.8027 Page 11 of 55 LO LO 0 N r N m w 0- — co_— x - i� r •'r' - �i - r_ - �D C Uv. a Ln a N NO _ C v C - ,n N N c v C O � � on TI r N QJ E a, m o w O L a) m i. i. i. l %" /" Q L N _ W v CLi J. LLI O Q) Cf m - = C4 y. :J cn O O E �� U Q • Town of Mamaroneck ` Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 MRobson@TownofMamaroneckNY. org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Extension of Consultant Services Agreement - Tectonic Date: March 2, 2022 Action requested: Attached please find a memo from Robert Wasp regarding the extension of the consultant services agreement for trenchless repairs with Tectonic Engineering Consultants. We are respectfully requesting the following action by the Board: RESOLVED, that the Town Board hereby approves the extension of the agreement between the Town and Tectonic Engineering Consultants and hereby authorizes the Town Administrator to approve the agreement extension and any related documents. Page 13 of 55 Town of Mamaroneck TEL: 914/381-7835 Engineering Department, Town Center FAX. 914/381-8473 740 West Boston Post Road, Mamaroneck, NY 10543-3353 Robert P. Wasp, P. E., C.D.T. rwasp@townofmamaroneckNY.org Town Engineer INTERDEPARTMENT MEMORANDUM DATE: February 24, 2022 TO: Meredith Robson, Town Administrator CC: Tracy Yogman, Town Comptroller FROM: Robert Wasp, P.E., Town Engineer SUBJECT: Extension of Consultant Services Agreement - Tectonic Construction Management Svcs. for SSES Phase II Trenchless Repairs GENERAL: Construction of trenchless sanitary sewer repairs as part of the Town's phase II contract (TA -21- 14) recently commenced and will continue over the next 6 -month period. Continued work in phase 11 has been supported by the same consultant team including GHD as Engineer of Record and Tectonic as construction manager for the project. Costs for ongoing consultant services were contemplated as part of the Town's budgeted project costs for work in phase II. Tectonic Engineering Consultants has served the SSES consortium in the role of providing construction management and administration services since the start of repairs in 2019. Tectonic's performance has proven attentive and effective as evidenced by smooth implementation of project work on schedule and within budget. The attached proposal by Tectonic, dated February 1, 2022, provides extension of their services scope as intended through the completion of the Phase II trenchless repairs contract. The Town of Mamaroneck responsible portion of their fee proposal amounts to S101,710.00. Authorization of approval for Tectonic's proposal is recommended by the Engineering Department. Tectonic's fee amount will be funded within the available budget for Phase 11 sewer repairs under capital project CP -2018-60. Project related expenses incurred in Phase II of the SSES project remain eligible for reimbursement under the NYSDEC EFC grant at the rate of 40%. The Town will continue to track these expenses to maximize our reimbursement through the project. Please feel free to contact me with any questions. Page 14 of 55 Mr. Robert Wasp, P.E. Town Engineer Town of Mamaroneck 740 West Boston Post Road Mamaroneck, NY 10543 Te� ctonic February 1, 2022 RE: Four Town Sewer Consortium Lining Sewers Contract #2019-0006 — Construction Oversight — Phase 2 proposal Mamaroneck only Tectonic Project number 9718.01 Dear Mr. Wasp: The attaching manning chart represents the proposed construction oversight work for the phase 2 lining contract to be completed by Kenyon Contacting. Tectonic anticipates the lining work that is being executed by Kenyon contracting to take approximately 8 months to complete in both the Town of Mamaroneck and the Village of Pelham Manor. The exact execution schedule will be provided by the contractor as the work is executed. I have split the anticipated oversight work in half, and shown on one spreadsheet, as the cost share is approximately 50% for each municipality. Tectonic will track the time and each municipality will be billed accordingly. The duties of the field inspector for this work will be covered by Andres Ortega who is a young engineer, currently working on the City of New Rochelle sewers, that will bill under the Assistant Construction Manager rate (a lower rate) in lieu of the previous Construction Manager or Senior Construction Manager rate. I have also adjusted the billing rates to account for escalation for 2022. This amended proposal is being submitted under Contract #2019-0006 Construction Management Services approved January 28, 2019 of which the Town of Mamaroneck was a party to. Tectonic is using Luigi Zecchin, PE as the part-time project manager who also completed the phase 1 work and phase 2 open cut work. Please prepare the necessary contract and/or amendment that accommodates the Town of Mamaroneck's contractual requirements. Let me know if you require any additional information to execute the contract. Thank you for your consideration for this project. Should you have any questions or require additional information, please contact me at 718-391-9200 or at dtraver@tectonicengineering.com. Sincerely, TECTONC II Doug Tra ILA b� Vice President Attachment: Tectonic Staffing plan dated 2.1.22 and Exhibit "B" Rate sheet CC: Mr. John Pierpont/Village of Pelham Manor White Plains Office 1 North Lexington Avenue, Suite 530 f White Plains, NY 10601 914.358.9783 Tel 1914.358.9788 Fax tectonicengineering.com Equal Opportunity Employer Page 15 of 55 $ \ ƒ e _ I_ / 6 R o \ / /�t 2 0 m § ¢ c § E / E ® EEf Ana E C/) e \ Cl) 2 # } 0 m �2\ / k CL 0 (n Q c � \/k in {uj E a§/ .2 / o0] c E in \0\ °N �/] \}\ § } C14 Cl) 0 / 0 / % / / \ C: J @ . U) m _ _ e _ E / / / / cuR Q I� a_ m e \ \ \ \ / \ \ O / M 0 ? / 2 ƒ M E k = \ p m \ • � _ < —j ® ? / co / E \ O O cy) 'o ^ _ ? % ® /\ N 0 * § g 4— U I m n = \ \ L) @ ° c ® C \ \ ? % - (D � R ƒ W < & o U $ ° © _ o Cl) 2 m c o \ & R � � C:\% \ \ $ ec � E Q $ _ t LL % k ` m 2! m / / 2 (D k/ % / o = 3 � 3 U o k § ) \ \ \ \ \ \ e _ I_ / 6 R o \ / /�t 2 0 m § ¢ c § E / E ® EEf Ana E C/) e \ Cl) 2 # } 0 m �2\ / k CL 0 (n Q c � \/k in {uj E a§/ .2 / o0] c E in \0\ °N �/] \}\ § } C14 Cl) EXHIBIT "B": REQUEST FOR PROPOSAL SPECIFICATION #5163 TECTONIC RATE SHEET (1/21/22) Sample Title/Position Hourly Rate Principle in Charge No Charge Project Director* $195.00 Sr. Project Manager $195.00 Project Manager $168.00 Sr. Construction Manager $141.00 Construction Manager $112.00 Assistant Construction Manager $102.00 Scheduler $150.00 Estimator $146.00 Project Engineer $113.00 Project Administrator $64.00 Resident Engineer $108.00 Office Engineer $76.00 1. All Rates 2022 2. Multiplier: 2.1 3. *Fixed rate of $195.00 for Project Director SAMPLE FEE SCHEDULE AS FLAT FEE or PERCENTAGE OF PROJECT COSTS PROJECT COST FEE Less than $25,000 20% $25,000 to $250,000 15% $250,000 to $1,000,000 10% $1,000,000 to $5,000,000 8% Page 17 of 55 • Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 MRobson@Townofl\4amaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Approval — Accessory Dwelling Units ("ADU") Resolution Date: March 2, 2022 Action to be taken if desired: Attached please find a resolution from William Maker regarding Accessory Dwelling Units. We are respectfully requesting the following action by the Board: RESOLVED, that the Town of Mamaroneck is adamantly opposed to the passage of the proposed legislation S.4547/A.4854 and BE IT FURTHER RESOLVED, that the Town Clerk distribute copies of this resolution to the Governor and to the Town's representatives in the State Assembly and the State Senate. Page 18 of 55 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 STATE 6F NEN YORK 4547--A 2021-2022 Regular Sessions Vii` S `'NATE February 5, 2021 Introduced by Sens. HARCKHAM, BIAGGI, COMRIE, GOUNARDES, HINCHEY, MAY, RAMOS, SALAZAR -- read twice and ordered printed, and when printed to be committed to the Committee on Judiciary -- committee discharged, bill amended, ordered reprinted as amended and recommitted to said committee AN ACT to amend the real property law, in relation to accessory dwelling units; and to amend the executive law, in relation to including an accessory dwelling unit in the term housing accommodations in human rights law The People of the State of New York, represented in Senate and Assem- bly, do enact as follows: Section 1. The real property law is amended by adding a new article 16 to read as follows: ARTICLE 16 ACCESSORY DWELLING UNITS Section 480. Definitions. 481. Accessory dwelling unit regulations and local laws. 482. State review and enforcement. 483. Low and moderate income homeowners program. 484. Tenant protections. § 480 Definitions As used in this article, unless the context other- wise requires, the following terms shall have the following meanings: 1 "Accessory dwelling unit" shall mean an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons which is located on a lot with a proposed or existing primary residence and shall include permanent provisions for living, sleeping, eating, cooking, and sanitation on the same lot as the single-family or multifamily dwelling. 2. "Local government" shall mean a city, town or village. 3 "Low-income homeowners" shall mean homeowners with an income adiusted for family size, not exceeding zhty_percent_of the area medi- n incom EXPLANATION --Matter in italics (underscored) is new; matter in brackets [—] is old law to be omitted. LBD07619-12-1 Page 19 of 55 S. 4547--A 1 4. "Moderate -income homeowners" shall mean homeowners with an income, 2 adjusted for family size, not exceeding one hundred twenty percent of 3 the area median income as defined by the division. 4 S "Nonconforming zoning condition" shall mean a physical improvement 5 on a property that does not conform with current zoning standards. 6 5 "Proposed dwelling" shall mean a dwelling that is the subject of a 7 permit application and that meets the requirements for permitting 8 7 "Division" shall mean the New York state division of homes and 9 community renewal. 10 ,� 481 Accessory dwelling unit regulations and local laws 1 11 Notwithstanding any law, rule, policy, regulation or ordinance to the 12 contrary, a local government shall, by local law, provide for the 13 creation of accessory dwelling units Such local law shall: 14 (a) Designate areas within the Jurisdiction of the local government 15 where accessory dwelling units shall be permitted Designated areas 16 shall include all areas zoned for single-family or multifamily residen- 17 tial use and all lots with an existing residential use. 18 (b) Authorize the creation of at least one accessory dwelling unit per 19 lot _ 20 (c) Provide reasonable standards for accessory dwelling units that may 21 include, but are not limited to, height, landscape, architectural review 22 and maximum size of a unit. In no case shall such standards unnecessar- 23 ily impair the creation of accessory dwelling units. 24 (d) Require accessory dwelling units to comply with the following: 25 (i) Such unit may be rented separate from the primary residence, but 26 shall not be sold or otherwise conveyed separate from the primary resi- 27 nc 28 (ii) Such unit shall be located on a lot that includes a proposed or 29 existing residential dwelling 30 (iii) Such unit shall not be rented for a term less than thirty days; 31 and 32 (iv) If there is an existing primary dwelling the total floor area of 33 an accessory dwelling unit shall not exceed fifty percent of the exist - 34 ing primary dwelling unless such limit would prevent the creation of ars 35 accessory dwelling unit that is no greater than six hundred square feet. 36 2 A local government shall not establish by local law any of the 37 following: 38 (a) In a local government having a population of one million or more, 39 a minimum sggare footage requirement for an accessory dwelling unit 40 greater than two hundred square feet or in a local government having a 41 population of less than one million, a minimum square footage require - 42 went for an accessory dwelling unit that is greater than five hundred 43 fifty square feet; 44 (b) A maximum square footage requirement for an accessory dwelling 45 unit that is less than fifteen hundred square feet; 46 (c) Any other minimum or maximum size for an accessory dwelling unit, 47 including those based upon a percentage of the proposed or existing 48 primary dwelling, or limits on lot coverage, floor area ratio, open 49 space, and minimum lot size, for a dwelling that does not permit at 50 least an eight hundred square foot accessory dwelling unit with four - 51 foot side and rear yard setbacks to be constructed in compliance with 52 other local standards Notwithstanding any other provision of this 53 section, a local government may provide, where a lot contains an exist - 54 ing dwelling that an accessory dwelling unit located within and/or 55 attached to the�rimary dwelling shall not exceed the buildable envelope 56 for the existing dwelling and that an accessory dwelling unit that is Page 20 of 55 S. 4547--A 1 detached from an existing dwelling shall be constructed in the same 2 location and to the same dimensions as an existing structure, such as a 3 garage; 4 (d) A ceiling height requirement greater than seven feet; 5 (e) If an accessory dwelling unit or a portion thereof is below curb 6 level, a requirement that more than two feet of such unit's height be 7 above curb level; 8 (f) Any requirement that a pathway exist or be constructed in con'ul nc- 9 tion with the creation of an accessory dwelling unit; 10 (g) Any setback for an existing dwelling or accessory structure or a 11 structure constructed in the same location and to the same dimensions as 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 an existing structure that is converted to an accessory dwelling unit or to a portion of an accessory dwelling unit, or any setback of more than four feet from the side and rear lot lines for an accessory dwelling unit that is not converted from an existing structure or a new structure constructed in the same location and to the same dimensions as an exist- ing structure; or (h) Any health or safety requirements on accessory dwelling units that are not necessary to protect the health and safety of the occupants of such a dwelling. Nothing in this provision shall be construed to prevent a local government from requiring that accessory dwelling units are where applicable, supported by septic capacity necessary to meet state health, safety, and sanitary standards, and that such units are consist- ent with the protection of wetlands and watersheds. 3. No local law for the creation of accessory dwelling units pursuant to subdivision one of this section shall be considered in the applica- tion of any local policy or program to limit residential growth. 4. (a) No parking requirement shall be imposed on an accessory dwell- ing unit, except where no adjacent public street permits year-round on -street parking and the accessory dwelling unit is greater than one- half mile from a subway stop, rail station or bus stop a local govern- ment may require up to one off-street parking space per accessory dwell- ing unit. For purposes of this section, an adjacent public street shall be considered as permitting year-round on -street parking notwithstanding rules that prohibit parking during limited hours or on certain days of the week. (b) A local government shall not require that off-street parking spac- es be replaced if a garage, carport, or covered parking structure is demolished in conjunction with the construction of an accessory dwelling unit or converted to an accessory dwelling unit, except where no adja- cent public street permits year-round on -street parking and the accesso- ry dwelling unit is greater than one-half mile from a subway stop, rail station or bus std a local government may require the replacement of up to one off-street parking space. 5 Notwithstanding any local law, a permit application to create an accessory dwelling unit in conformance with the local law shall be considered mnisterially without discretionary review or a hearing. If there is an existing single-family or multifamily dwelling on the lot, the permitting local government shall act on the application to create an accessory dwelling unit within ninety days from the date the local agency receives a completed application or, for a permitting local government having a population of one million or more, within sixty days If the permit application to create an accessory dwelling unit is submitted with a permit application to create a new residential dwelling on the lot, the permitting local government may delay acting on the permit application for the accessory dwelling unit until the permitting Page 21 of 55 S. 4547--A 1 local government acts on the permit application tQ create the new dwell 2 ing, but the application to create the accessory dwelling unit shall be 3 considered without discretionary review or hearing If the applicant 4 requests a delay, the time period for review shall be tolled for the 5 period of the delay. Such review shall include all necessary permits 6 and approvals including, without limitation, those related to health and 7 safety. A local government shall not require an additional or amended 8 certificate of occupancy in connection with an accessory dwelling unit. 9 A local government may charge a fee not to exceed one thousand dollars 10 for the reimbursement of the actual costs such local agency incurs 11 pursuant to this subdivision. 12 6. Local governments shall establish an administrative appeal process 13 for the denial of a permit for accessory dwelling units When a permit 14 to create an accessory dwelling unit pursuant to a local law adopted 15 pursuant to this section is denied, the agency shall issue a notice of 16 denial which shall contain the reason such permit application was denied 17 and instructions on how the applicant may appeal such denial All 18 appeals shall be submitted to the issuing local government, or any deci- 19 sional body granting such $ermits, or any other appellate board or body, 20 in writing within thirty days of such denial. 21 7 No other local law, policy, or regulation shall be the basis for 22 the denial of a building permit or a use permit under this section 23 except to the extent necessary to protect the health and safety of the 24 occupants of an accessory dwelling unit and provided such law, policy, 25 or regulation is consistent with the requirements of this section 26 8. If a local government has an existing accessory dwelling unit ordi- 27 nance that fails to meet the recjjirements of this section, that local 28 law shall be null and void Such local government shall thereafter apply 29 the standards established in this section for the approval of an acces- 30 sory dwelling unit until such local government adopts a local law that 31 complies with this section Nothing in this article shall be construed 32 to render an existing dwelling unlawful. 33 9. The local government shall ensure that accessory dwelling units are 34 not counted toward the allowable residential density, or any requirement 35 respecting lot coverage or open space, for the lot upon which the acces= 36 sory dwelling unit is located under the existing zoning designation for 37 such lot The accessory dwelling unit shall not be considered in the 38 application of any local law, polio or program to limit residential 39 growth. 40 10 No provision of the multiple dwelling law shall apply to an acces 41 sory dwelling unit, irrespective of whether such provisions of such law 42 apply to the primary dwelling, and a dwelling otherwise exempt from the 43 provisions of the multiple dwelling law shall not fall under the 44 provisions of such law as a result of the addition of an accessory 45 dwelling unit, 46 11. A local government shall not require, as a condition for minister - 47 ial approval of a permit application for the creation of an accessory 48 dwelling unit the correction of nonconforming zoning conditions or 49 minor violations of local law. 50 12. Where an accessory dwelling unit requires a new or separate utili- 51 ty connection directly between the accessory dwelling unit and the util- 52 ity, the connection may be subject to a connection fee or capacity 53 charge that shall be proportionate to the burden of the proposed acces- 54 sory dwelling unit, based upon either its size or the number of its 55 plumbing fixtures upon the water or sewer system. Such fee or charge 56 shall not exceed the reasonable cost of providing such utility Page 22 of 55 S. 4547--A 1 connection. A local government shall not impose any other fee in 2 connection with an accessory dwelling unit. 3 13. A local government may require that a unit in the primary dwell - 4 ing be owner -occupied in order for an accessory dwelling unit to be 5 lawfully rented. 6 14. A local government may prohibit the seasonal or vacation rental of 7 an accessory dwelling unit 8 15. A local aovernment shall not issue a certificate of occupancy or 9 its equivalent for an accessory dwelling unit before the local govern - 10 ment issues a certificate of occupancy or its equivalent for the primary 11 dwelling 12 16. A local government shall adopt a local law pursuant to this arti- 13 cle within one year of the effective date of this article. Upon appli- 14 cation to the division and a showing of good cause the division may 15 grant a local government one six-month extension of the time to adopt a 16 local law pursuant to this article. 17 6 482. State review and enforcement. 1. A local government shall 18 submit a copy of the local law adopted pursuant to section four hundred 19 eighty-one of this article to the division within thirty days after such 20 adoption. 21 2. (a) within ninety days of receipt of a local government's law, or 22 ninety days after expiration of the time to submit said local law, the 23 division shall submit written findings to the local government as to 24 whether the local government's local law complies with this article. 25 Such findings shall include a determination as to whether the local 26 _aovernment's local law contains rules that are not reasonable within the 27 meaning of paragraph ( c) of subdivision one of section four hundred 28 eighty-one of this article If the division finds that the local govern - 29 ment's local law does not comply with this article, the division shall 30 notify such local government and shall provide such local government 31 with a reasonably time, no longer than thirty days, to respond to the 32 findings before taking any other action authorized under this section. 33 (b) The local government shall consider the findings made by the divi- 34 sion pursuant to this subdivision and shall amend the local law to 35 comply with the findings of the division 36 3. (a) If, within thirty days of the local government's response to 37 the division's findings, or thirty days after the expiration of the 38 local government's time to respond, the division determines that the 39 local law does not comply with this article the division shall: 40 (i) notify the local government and the attorney general that the 41 local government is in violation of state law; and 42 (ii) revise the local laws to comply with this article and direct the 43 local government to adopt it. 44 (b) Upon the receipt of the notice of a local government's violation 45 of this article, the attorney general may bring a special proceeding to 46 enforce the requirements of this article. 47 4 The division may review, adopt, amend or repeal guidelines to 48 implement uniform standards or criteria that supplement or clarify the 49 terms, references, and standards set forth in this article. 50 5. Within one hundred days of the effective date of this article, the 51 division shall promulgate a model local law that conforms to the 52 requirements of this article, 53 6. The division shall issue an annual report, on or before July first 54 of each year, that summarizes: 55 (a) the activities the division has taken pursuant to this section; 56 (b) local governments' compliance with the terms of this article; and Page 23 of 55 4547--A 1 (c) the development of accessory dwelling units in the state, includ- 2 ing but not limited to, information concerning the number of accessory 3 dwelling units permitted and created,. the size and characteristics of 4 such units, and an assessment of the continued obstacles to the develop - 5 ment of accessory dwelling units 6 5 483 Low and moderate income homeowners program 1 Within one 7 hundred eighty days of the effective date of this article, the division 8 shall establish a lending program to assist low-income homeowners and 9 moderate -income homeowners in securing financing for the creation of 10 accessory dwelling units including, without limitation financing for 11 design and construction, flood prevention, permitting and septic 12 enhancement. 13 2 An accessory dwelling unit financed with the assistance of such 14 program shall if such assistance is in the form of a repayable loan be 15 offered for rent at a below-market rate for a period of fifteen years 16 and if any such assistance is in the form of a forgivable grant at a 17 below-market rate for a period of no less than thirty years. 18 3 An accessory dwelling unit financed with the assistance of such 19 program shall not be rented for a term less than one year. 20 4 The division shall promulgate program criteria and guidelines 21 necessary to carry out such program. 22 5 Such grogram shall be funded through capital projects appropri- 23 ations and reapproRriations set forth in the state fiscal year housing 24 program. 25 6. The division shall issue an annual reRort, on or before July first 26 of each year, that includes an itemized list of each project financed 27 through the program, including a brief descri$tion of the project, zip 28 code, and county. Such report shall also summarize the demographic char - 29 acteristics of participating homeowners, including income, race, ethnic - 30 ity, and sex. 31 7 Within one hundred eighty days of the effective date of this arti- 32 cle, the division shall establish a program to provide technical assist - 33 ance to all homeowners seeking to create an accessory dwelling unit. 34 Technical assistance shall include, without limitation, guidance on 35 design and construction, flood prevention, permitting, financing, and 36 septic enhancement. 37 '_� 484 Tenant protections 1 As used in this section, the following 38 terms shall have the following meanings: 39 (a) "Landlord" shall mean any owner, lessor, sublessor, assignor, or 40 other person receiving or entitled to receive rent for the occupancy of 41 any accessory dwelling unit or an agent of the foregoing. 42 (b) "Tenant" shall mean a tenant sub -tenant lessee, sublessee, or 43 assignee of an accessory dwelling unit 44 (c) "Rent" shall mean any consideration including any bonus, benefit 45 or gratuity demanded or received for or in connection with the 46 possession, use or occupancy of an accessory dwelling unit or the 47 execution or transfer of a lease for such unit 48 2 A permit application to create an accessory dwelling unit in 49 conformance with a local law adopted under this article shall be accom- 50 panied by a certification identifying whether the unit was rented to a 51 tenant as of the date of the effective date of this article and the rent 52 charged for the unit as of such date, notwithstanding whether the occu- 53 pancy of such unit was authorized by law. A local government may not use 54 such certification as the basis for an enforcement action against an 55 .applicant concerning the unauthorized habitation of a unit Where a 56 tenant is evicted or otherwise removed from a unit grior to approval of Page 24 of 55 S. 4547--A 1 a permit application to create an accessory dwelling unit, such tenant 2 shall have a right of first refusal to return to the unit upon its first 3 lawful occupancy as an accessory dwelling unit, notwithstanding whether 4 such prior occupancy was authorized by law. The division shall promul- 5 gate regulations governing a tenant's right of first refusal 6 3 A landlord shall not, over the course of any twelve-month period, 7 increase the rent charged for an accessory dwelling unit by more than 8 three percent or one and one-half times the annual percentage change in 9 the consumer price index for the region in which the accessory dwelling 10 unit is located as established the August preceding the calendar year 11 in question, whichever is greater. If a permit application to create the 12 accessory dwelling unit included a certification stating that the unit 13 was rented to a tenant as of the date of the effective date of this 14 article, any rent increase shall be calculated on the basis of the rent 15 amount identified in the certification, subject to compounded annual 16 increases no greater than three percent or one and one-half times the 17 annual percentage change in the consumer price index for the region in 18 which the accessory dwelling unit is located as established the August 19 preceding the calendar years in question, whichever is greater, 20 4. A landlord subject to this section shall, for any tenancy in an 21 accessory dwelling unit commenced or renewed on or after the effective 22 date of this article, provide as an addendum to a lease or rental agree - 23 *Hent notice of the rent charged in the prior calendar year and where 24 applicable, the rent charged for the unit as of the date of the effec- 25 tive date of this article The division shall determine the form and 26 content of such notice. 27 5 A tenant subject to a rent amount not authorized by this article or 28 unlawfully denied a right of first refusal under this article shall have 29 a cause of action in any court of competent jurisdiction for compensato- 30 ry and punitive damages and declaratory and injunctive relief and such 31 other relief as the court deems necessary in the interests of justice 32 § 2. Section 292 of the executive law is amended by adding a new 33 subdivision 39 to read as follows: 34 39 The term "housing accommodation" as used in this article shall 35 include an accessory dwelling unit as defined in subdivision one of 36 section four hundred eighty of the real property law. 37 § 3. Paragraph (a) of subdivision 1 of section 296 of the executive 38 law, as separately amended by chapters 8 and 176 of the laws of 2019, is 39 amended to read as follows: 40 (a) For an employer or licensing agency, because of an individual's 41 age, race, creed, color, national origin, sexual orientation, gender 42 identity or expression, military status, sex, disability, predisposing 43 genetic characteristics, familial status, marital status, or status as a 44 victim of domestic violence, to refuse to hire or employ or to bar or to 45 discharge from employment such individual or to discriminate against 46 such individual in compensation or in terms, conditions or privileges of 47 employment. In the case of an accessory dwelling unit as defined in 48 subdivision one of section four hundred eighty of the real property law, 49 the exemption from the provisions of this paragraph for the rental of a 50 housing accommodation in a building which contains housing accommo- 51 dations for not more than two families living independently of each 52 other, if the owner resides in one of such accommodations, shall not 53 apply. 54 § 4. This act shall take effect immediately. Page 25 of 55 Resolution opposing the proposed statute that would add a new article 16 to the Real Property Law to be entitled the "Accessory Dwelling Units" Whereas, there is proposed legislation S.4547/A.4854 entitled "Accessory Dwelling Units" would add a new article 16 to the Real Property Law that would establish state-wide standards for the creation of accessory dwelling units without regard for local needs and conditions and without establishing any requirements that such accessory dwelling units be rented at affordable prices, and Whereas, the legislation mandates that within one year of its effective date, all local governments enact zoning legislation that will conform to the new article 16, and Whereas, the legislation mandates that such local law allow for at least one accessory dwelling unit for each lot in its single-family or multifamily residential zoning districts and on all lots that have a current residential use, and Whereas, the legislation mandates that such local law not establish a maximum size of less than 1,500 square feet for an accessory dwelling unit, and Whereas, the legislation mandates that such local law not contain restrictions, such as lot coverage, floor area ratio, open space and minimum lot size, that would prevent the construction of an accessory dwelling unit of at least eight hundred square feet that is set back from its side and rear neighbors by four feet, and Whereas, the legislation mandates that unless a local government can demonstrate that such requirement is necessary for the preservation of health and safety, such local law shall not require an accessory dwelling unit to have a ceiling height of greater than seven feet, shall not require that more than two feet of an accessory dwelling unit's height be above the curb line of the property or that there be a pathway, and Whereas, the legislation mandates that no off-street parking requirement for the creation of an accessory dwelling unit can be required if that unit lies within one-half mile of public transportation, and Whereas, the legislation mandates that such local law not require that existing off-street parking in the form of garages, car ports or other covered parking structures, be replaced if those structures are converted to an accessory dwelling unit or demolished to make room for an accessory dwelling unit, and Whereas, the legislation mandates that such local law shall not require the creation of an accessory dwelling unit to undergo administrative review, such as site plan review, or the issuance of an additional or amended certificate of occupancy for an accessory dwelling unit, and Page 26 of 55 Whereas, the legislation mandates that a local government may not require the correction of nonconforming zoning conditions or the correction of undefined "minor violations of local law" as a condition for the creation of accessory dwelling units, and Whereas, although the legislation allows a local government to require that an owner occupy a residence in which a rented accessory dwelling unit is created, that limitation can be for only one-year, and Whereas, the foregoing synopsis of the legislation demonstrates that it does not allow a local government to examine such vital issues as traffic, on street parking, impacts on the environment, increases in school population, strain on infrastructure, such as the additional taxing of potable and waste water systems and facilities, the need to employ additional civil servants, such as emergency medical technicians, firefighters, sanitation workers and police officers, to provide services to the increased population, and Whereas, adopting one set of rules to be applied in each of the 40 cities and 1,481 towns and villages of the State of New York completely ignores the unique characteristics of these communities, and Whereas, the Town of Mamaroneck has addressed and has promoted the creation of affordable housing by enacting a fair and affordable housing section in its zoning ordinance and zoned sections of the Town where such housing can be constructed while the Budget Bill is silent on affordability, and Whereas, the Town Board is concerned that as currently written the legislation can have the unintended consequence of providing a mechanism for people to earn huge profits without providing lower cost housing. For example, homeowners can install an accessory dwelling unit in their homes and rent the accessory dwelling unit for market rent. Even if the local government imposes an owner -occupancy requirement, that requirement must disappear after one year, at which point homeowners can vacate their homes and rent two units at market rent, and Whereas, the Town Board considers that the legislation does not address significant, legitimate concerns and does not create a mechanism for the creation of affordable accessory dwelling units. On motion of Council , seconded by Council the following was approved, 4 Page 27 of 55 NOW, THERFORE BE IT RESOLVED, that the Town of Mamaroneck is adamantly opposed to the passage of the proposed legislation S.4547/A.4854 and BE IT FURTHER RESOLVED, that the Town Clerk distribute copies of this resolution to the Governor and to the Town's representatives in the State Assembly and the State Senate. The above resolution was put to a roll call vote: Nichinsky King Fiddelman Katz Elkind-Eney February 24, 2022 Page 28 of 55 • Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 MRobson@Townofl\4amaroneckNY.org To: Supervisor and Town Board From: Meredith S. Robson, Town Administrator Re: Library Proposed Budget FY 2022-2023 Date: March 2, 2022 Action requested: Attached please find the attached Proposed Operating Budget for Fiscal Year 2022/23 from the Larchmont Public Library. Please note the proposed contribution from the Town would be $1,339,895. Resolved that the Town Board hereby approves the Larchmont Public Library Operating Budget for Fiscal Year 2022/23 as presented. Page 29 of 55 Board of Trustees Lauren Gottfried, Chair Barbara Flickinger Galit Lopatin Bordereau Barbara Loomis Liptack John McGarr Celeste Sharpe Linnet Tse The Honorable Jaine Eney Supervisor, Town of Mamaroneck Members, Town Council 740 West Boston Post Road Mamaroneck, New York 10543 LARCHMONT PUBLIC LIBRARY Library Director Laura P. Eckley Liaisons Village of Larchmont Dana Post Town of Mamaroneck Sabrina Fiddelman February 11, 2022 The Honorable Lorraine Walsh Mayor, Village of Larchmont Members, Board of Trustees 120 Larchmont Avenue Larchmont, New York 10538 Larchmont Public Library: Proposed Operatinp- Budaet for Fiscal Year 2022/23 The Board of Trustees of the Larchmont Public Library is pleased to present you with the Library's proposed budget for Fiscal Year 2022/23 in the amount of $2,399,641, a 1.7% increase over the current year's budget. The Library is funded primarily through transfers from the Village of Larchmont and the Town of Mamaroneck; this proposal anticipates a 2% increase in the amount of those transfers for FY 22/23. Our Board, including our Finance Committee, maintains very careful oversight of the Library's finances through monthly performance reviews and, working closely with Director Laura Eckley, has developed a budget that allows us to provide the exceptional level of service our community has come to expect while being fiscally responsible. Budget Hiahliahts: The proposed budget assumes a return to a pre -pandemic level of services in terms of staffing levels and hours for the first time since March 2020. (Note that the proposed budget is only 3.7% above the Library's actual spending in 2018/19 — four years ago, and the last full pre -pandemic fiscal year.) It also reflects our best assumptions for salary and benefit increases and evolving patron needs. The following provides an overview of the Library's proposed budget: Expense Increase of 1.7%. For FY 22/23, we project the Library's expenses will increase by 1.7% (or $40,597) largely due to 1) a return to full staffing and 2) a restoration of many expense lines to pre pandemic levels including professional development, programs and Library supplies in order to re implement services to which our community is accustomed. Our projected expenses reflect materially lower increases in our pension contributions due to strong investment performance, offset in part by higher than usual health care costs. 121 Larchmont Avenue, Larchmont, NY 10538 1 914.834.2281 1 LarchmontLibrary.org Page 30 of 55 Funding Increase of 2%. For FY 22/23, we are seeking a 2% increase in the amount of funds transferred to the Library from the Village and the Town. The Village's apportionment (42%) is projected to be $970,272, an increase of $19,025, and the Town's apportionment (58%) is projected to be $1,339,895,1 an increase of $26,272. The 2% funding increase requested from our funding bodies is slightly higher than our projected 1.7% expense increase due to an anticipated 5% reduction in our additional sources of revenue. Libra r N Performance Highlights Library Service during Year Two of the Pandemic. During the second year of the pandemic, the staff of LPL continued to work diligently to restore normal services to the community. The Library is fully operational and available to the public while continuing to offer non -contact pickup for those who feel that they cannot safely enter. The staff is offering in-person programming for all age levels while continuing to offer online and hybrid options for those who wish to participate from home. We continue to observe an increase in demand for downloadable materials (ebooks, eaudios), without a corresponding drop in demand for print materials. While managing the changing needs of patrons and day-to-day changes in operations due to the pandemic, we continued to see a high demand for our services as reflected in circulation, participation in online programs, and email/phone requests to our reference librarians. We are pleased that due to the relatively high level of service our staff was able to sustain despite the challenges of the pandemic, the Library was voted the Best Library in Westchester in Westchester Magazine's "2021 Best of Issue. Impact of Hurricane Ida. In addition to the challenges posed by the pandemic, the remnants of Hurricane Ida caused significant damage to the lower level of the Library in early September. Flooding from the intense rainfall required the Library to replace the flooring, shelving and electrical infrastructure in much of the lower level. While the Library is fortunate that insurance will cover most of the costs, the $50,000 deductible wi11 rnecd t;, be absor bcd by the Libraiy uiiic ss it is covered by FEl'Vil1. The Library staff worked tirelessly to minimize the impact to our patrons, reopening the Library after just two business days. In addition, the Board approved the installation of LED lighting and ceiling tile replacement, partially funded by a NYS Library Construction Grant, to further improve the Lower Level. We now anticipate that the lower level will finally be fully operational again by spring 2022. The Larchmont Public Library remains among the busiest and most cost-effective in Westchester. Throughout the pandemic LPL has been at the forefront of Library service in Westchester County, setting a standard of service which other Libraries have followed. During the start of the pandemic our circulation was 3rd in Westchester County, only behind the cities of White Plains and Yonkers. The attached performance statistics for FY 19/20 (the most recent period for which comparative statistics are available), show LPL's performance at the start of the pandemic as being among the busiest and most cost effective of the 38 libraries in Westchester County, ranking 21 most cost effective per item checked out. Our budget remains well below libraries. of comparable size and in comparable communities; in 2020, our operating expense per capita was $125, ranking us 9'h in the county, as compared with (among others) Bronxville ($205), Chappaqua ($190), Scarsdale ($163), Armonk ($158) and Mamaroneck ($152). 1 Since 1930 Library costs have been apportioned between the Village and the Town based on the number of cardholders residing in each locality. This was ratified by IMA in 1993. As part of their NYS Annual Report our staff conducts an annual review of cardholders and their localities to ensure an accurate apportionment. Page 31 of 55 It is our great pleasure to present this budget to you and to continue our tradition of excellent Library service to the residents of the Larchmont/Mamaroneck community, who actively use and value this beloved local institution. We thank you for your continued support of the Larchmont Public Library. Sincerely, Lauren Gottfried Laura Eckley Chair, Board of Trustees Library Director cc: Library Board of Trustees Town Administrator Meredith Robson Village Administrator Justin Datino Acting Village Treasurer Mary Lou McClure Village Budget Committee Page 32 of 55 We are proud of these statistics comparing the Larchmont Public Library to the other Westchester libraries. ' In FY19/201 we served 173670 residents of the Village of Larchmont and the unincorporated area of the Town of Mamaroneck. Our library ranked 171 by population among the 38 Westchester libraries, yet our usage statistics show that we are among the busiest in the county. Circulation. We ranked 31 highest in number of total items checked out (245,808) - a jump from 5th the prior year and only surpassed by the cities of White Plains and Yonkers, 5'' in number of items checked out per hour open (100.4 items per hour open) - down from 4' the prior year and 2"d in circulation per capita (13.91) a jump from 4'' the prior year. • Library visits. We ranked 4' highest in number of visits (174,636) a jump from 7' the prior year and 5'h in number of visits per capita (9.88) a jump from 101 the prior year. • Reference. We ranked 6'' highest in number of reference questions answered by our staff (43,339) and 4' in reference questions per capita (2.45) - no change from the prior year. • Programming. We ranked 5' highest in number of programs held (1,174) an enormous jump from 10'' the prior year and 41 in number of program attendees (31,650) a jump from 8'''the prior year. Children's Room. Our award-winning Children's Room ranked 2"d highest in number of programs held (63 5) a jump from 5' the prior year and 3rd in number of books circulated (84,139) - a jump from 4'h the prior year. Cost-effectiveness. We ranked 2nd lowest in costs per item checked out ($8.97) - a jump from 4'' the prior year. Due in large part to the far-sighted and successful partnership between the Town and the Village and to our careful oversight, we are among the most cost-effective libraries in Westchester. 2 Library rankings are from FYI 9/20, the most recent period for which county -wide statistics are available. Page 33 of 55 Larchmont Public Library Proposed Budget FY22123 - Summary Sheet Proposed Budget - Revenue Proposed Budget - Expenses FY21122 FY2223 FY21122 FY2223 Town of Mamaroneck ,Budget Proposed Change S Change % Notes' SPECIAL ITEMS Subtotal 24,750 24,500 (250) -0.84% Insurance, Taxs PERSONNEL Subtotal 1,244,500 1,276,000 31,500 2.51% Staffing EQUIPMENT & LIBRARY MATERIALS Subtotal 151,500 179,500 28,000 17.95% Materials CONTRACTUAL EXPENSES Subtotal 262,950 292,250 29,300 9.85% Facilities, Utilities (4,700) -4.99% Prof Services INTERFUND TRANSFERS Subtotal 50,000 50,000 - 0% EMPLOYEE BENEFITS Subtotal 625,344 577,391 (47,953) -7 940 Benefits TOTAL 2,359,044 2,399,641 40,597 1.7% Proposed Budget - Revenue FY21122 FY2223 Town of Mamaroneck 1,313,623 1,339,895 26,272 2.00% 2.00% Village of Larchmont 951,247 50,000 970,272 40,000 19,025 (10,000) -20.00% Library Unrestricted Fund Balance Friends of Larchmont Library 12,000 32,174 12,000 37,474 5,300 16.47% Additional misc revenue excluding tax levys REVENUE TOTAL 2,359,044 2,399,641 40,597 1.7% TOTAL REVENUE EXCLUDING TAX LEVYS 94,174 89,474 (4,700) -4.99% Page 34 of 55 s s 8 g$ssss 8 s8s " �8g'8�g s�t 8 • N N n o o'n 0 ' N o W M n n g th '-NNQiOm M r ' oN NWO, N n f� ..._._ .p. 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'� W N 5 C aif r" m yQ�a W 3 = c �J 0�Q� 2 c c ��t�IS ?Hh° Page 36 of 55 � Y ki O 0 UJ m x . FDU ND ED 1661 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 Office of the Comptroller TEL: 914/381-7850 FAX: 914/381-7809 towneomptroller(a townofmamaroneek.org Memorandum To: Town Board Members From: Tracy Yogman, Town Comptroller Date: February 23, 2022 Re: 2022 Capital Budget Amendments The following budget amendments are recommended to amend the 2022 capital projects as follows: 1. Ice Rink Summer Floor Insulation (Prof ect 2021.71) The 2022 Adopted Capital Budget included a project for the replacement of the ice rink floor insulation that covers the ice for use by the summer camp. The current insulation has a lifespan of 5 years and was last replaced in 2017. The actual cost of the insulation ($18,870) is slightly higher than budgeted ($17,500). A budget amendment is recommended to transfer funds from the General Fund contingency. 2. Ener2ov (Proiect 2021.89) There are two capital accounts with funding for the Building and Highway Department software upgrades. A budget amendment is recommended below to transfer the balances to the Munis capital account for Energov and Munis. REQUESTED ACTION: It is recommended that the Town Board approve the following 2022 capital budget amendments: 2022 CAPITAL BUDGET AMENDMENTS Item # CAPITAL FUND (FUND H): 1 Expense Ice Rink Equipment Revenue Transfers from General Fund 2 Expense Financial Enterprise System Revenue Appropriated Fund Balance Expense Buildhg/Highway Dept Software Upgrades Revenue Appropriated Fund Balance Item # GENERAL FUND (FUND A) 1 Expense Transfer to Capital Revenue Contingency Amount H.7265.0400.2021.71 Increase $ 1,369.76 H.0000.5031.2021.71 Increase 1,369.76 H.1680.0400.2021.89 Increase 58,000.00 H.0000.5995.2021.89 Increase 58,000.00 H.1680.0400.2020.20 Decrease (58,000.00) H.0000.5995.2020.20 Decrease $ (58,000.00) Amount A.9900.9950 Increase 1,369.76 A.1900.4050 Increase 1,369.76 Page 37 of 55 • Town of Mamaroneck A Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 Office of the Comptroller Memorandum To: Town Board Members From: Tracy Yogman, Town Comptroller Date: February 23, 2022 TEL: 914/381-7850 FAX: 914/381-7809 towncomptroller@towliofinamaroneck.org Re: 2021 Operating Budget Amendments -Year End In compliance with the Budget Policy the following 2021 budget amendments are recommended for approval as they increase appropriations to close the year end. 1. Youth Programs Both youth program revenue and instructional expenses exceeded the conservative budget. The revenue offsets the increase in the expenses and a budget amendment is recommended below. 2. Technology Costs An adjustment to the allocation of technology expenses from Part Town to General Fund was higher than budgeted. As a result, a budget amendment is recommended below. 2021 OPERATING BUDGET AMENDMENTS GENERAL TOWN WIDE FUND (FUND A): Amount 1 Revenue A.0000.2002 Recreation- Youth Programs Increase $ 31,358 Expense A.7310.4037 Program Clinic Instructional Expenses Increase 31,358 2 Revenue A.0000.005 Mortgage Tax Increase $ 163,611 Expense A.9900.9902 Transfer to Part Town Increase $ 163,611 PART TOWN (FUND B) 2 Revenue B.0000.5031 Transfers from General Town Increase $ 163,611 Revenue B.0000.5995 Appropriated Fund Balance Increase $ 163,611 Page 38 of 55 THIS ITEM HAS NO DOCUMENTS - FIRE CHIEF Page 39 of 55 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 2, 2022 SUBJECT: Fire Claims ATTACHMENTS: 1. Fire Claims Mar 2 2022 Page 40 of 55 Town of Mamaroneck From: Tracy Yogman - Town Comptroller Re: Fire Claims Date: March 2, 2022 The following Town of Mamaroneck Fire Department claims have been certified by Chief Shaun Hughes and submitted to the Comptroller's Office for payment: VENDOR DESCRIPTION Amount AAA Emergency Supply Co., Inc 58 Liter 4 gas mixture $ 250.00 Electric Air Pump for air beds,basic lightweight sheets, bed cover, folding Amazon.Com bed, garbage cans and adapter for garage door 540.66 Supplies -8 port gigabyte POE for camera system,sign holder, Amazon.Com record/account book, (4) storage case bag for Oximeter 242.56 Amazon.Com Dry boot extension, glove dry port attachment, electric drill rack 92.96 Amazon.Com Tools- tool mount, Dewalt charger, 10 pk battery 234.97 Carmel Winwater Works Co. 14 Trench Drain grate 117.00 Chatsworth Cleaners Uniform cleaning - January 2022 36.48 Fire -End & Croker Corporation Haix Fire Hunter USA boot - Bigam 307.23 Grainger Trash bags, coupling steel 3", fire hose adapter 94.37 Yodeck Playbox 4k program to run message board, Monthly Drill food Town of Mam'k Fire 2/15/22 204.06 Town of Mam'k Fire Transmitter Solutions extreme long range operator, transmiting kit 201.94 Town of Mam'k Fire Transmitter Solutions extreme long range remote, transmitting kit 937.26 UniFirst Corporation Cleaning supplies -February 2022 231.65 Verizon Fire HQ service 2/10-3/9/22 269.97 Food for Extrication Equip. Drill 2/2, Hose Stretches, Fire Suppression Villa Maria Pizza Drill 2/12/22, Food for Apparatus Review 2/13/22 384.95 WJWW 6" Metered Fire service 12/26/21-1/25/22 37.63 Total $ 4,183.69 Page 41 of 55 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 2, 2022 SUBJECT: Award of Bid - New Harmon Drive Sidewalk Improvements ATTACHMENTS: 1. THIS DOCUMENT IS LOCATED IN THE WORK SESSION — AWARD OF BID — NEW HARMON DRIVE SIDEWALK IMPROVEMENTS Page 42 of 55 THIS DOCUMENT IS LOCATED IN THE WORK SESSION - AWARD OF BID - NEW HARMON DRIVE SIDEWALK IMPROVEMENTS Page 43 of 55 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 2, 2022 SUBJECT: Award of Bid - Town Center Restroom Renovations ATTACHMENTS: 1. THIS DOCUMENT IS LOCATED IN THE WORK SESSION — AWARD OF BID — TOWN CENTER RESTROOM RENOVATION Page 44 of 55 THIS DOCUMENT IS LOCATED IN THE WORK SESSION - AWARD OF BID - TOWN CENTER RESTROOM RENOVATION Page 45 of 55 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 2, 2022 SUBJECT: Authorization - Extension of Consultant Services - Tectonic ATTACHMENTS: 1. THIS DOCUMENT IS LOCATED IN THE WORK SESSION — AUTHORIZATION — EXTENSION OF CONSULTANT SERVICES - TECTONIC Page 46 of 55 THIS DOCUMENT IS LOCATED IN THE WORK SESSION - AUTHORIZATION - EXTENSION OF CONSULTANT SERVICES - TECTONIC Page 47 of 55 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 2, 2022 SUBJECT: Authorization - Accessory Dwelling Unit ("ADU") Resolution ATTACHMENTS: 1. THIS DOCUMENT IS LOCATED IN THE WORK SESSION — AUTHORIZATION — ACCESSORY DWELLING UNIT ("ADU") RESOLUTION Page 48 of 55 THIS DOCUMENT IS LOCATED IN THE WORK SESSION - AUTHORIZATION - ACCESSORY DWELLING UNIT ("'ADU") RESOLUTION Page 49 of 55 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 2, 2022 SUBJECT: Approval - Library Budget FY 2022/23 ATTACHMENTS: 1. THIS DOCUMENT IS LOCATED IN THE WORK SESSION — APPROVAL — LIBRARY BUDGET FY 2022_23 Page 50 of 55 THIS DOCUMENT IS LOCATED IN THE WORK SESSION - APPROVAL - LIBRARY BUDGET FY 2022/23 Page 51 of 55 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 2, 2022 SUBJECT: Approval - 2022 Capital Budget Amendments ATTACHMENTS: 1. THIS DOCUMENT IS LOCATED IN THE WORK SESSION — APPROVAL 2022 CAPITAL BUDGET AMENDMENTS — YEAR END Page 52 of 55 THIS DOCUMENT IS LOCATED IN THE WORK SESSION - APPROVAL 2022 CAPITAL BUDGET AMENDMENTS - YEAR END Page 53 of 55 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 2, 2022 SUBJECT: Approval - 2021 Operating Budget Amendments - Year End ATTACHMENTS: 1. THIS DOCUMENT IS LOCATED IN THE WORK SESSION — APPROVAL 2021 OPERATING BUDGET AMENDMENTS — YEAR END Page 54 of 55 THIS DOCUMENT IS LOCATED IN THE WORK SESSION - APPROVAL 2021 OPERATING BUDGET AMENDMENTS - YEAR END Page 55 of 55