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HomeMy WebLinkAbout2021_12_15 Town Board MinutesDecember 15, 2021 MINUTES OF THE REGULAR MEETING AND WORK SESSION OF THE TOWN BOARD OF THE TOWN OF MAMARONECK HELD DECEMBER 15, 2021 BEGINNING AT 5:00 PM, AND CONTINUING AT 8:00 PM. PURSUANT TO THE GOVERNOR'S EXECUTIVE ORDER NO. 202.1, SUSPENSION OF LAW ALLOWING THE ATTENDANCE OF MEETINGS TELEPHONICALLY OR OTHER SIMILAR SERVICE: Article 7 of the Public Officers Law, to the extent necessary to permit any public body to meet and take such actions authorized by the law without permitting in public in -person access to meetings and authorizing such meetings to be held remotely by conference call or similar service, provided that the public has the ability to view or listen to such proceeding and that such meetings are recorded and later transcribed; PRESENT: Supervisor Nancy Seligson Councilwoman Abby Katz Councilwoman Jaine Elkind Eney Councilwoman Sabrina Fiddelman Councilman Jeffery L. King ALSO PRESENT: Christina Battalia, Town Clerk Meredith S. Robson, Town Administrator Connie Green O'Donnell, Deputy Town Administrator William Maker, Jr., Town Attorney Lindsey Luft Assistant to the Town Administrator CALL TO ORDER - WORK SESSION The Worksession of the Town Board was called to order by Supervisor Seligson, then on motion of Councilwoman Katz, seconded by Councilwoman Fiddelman, the Work Session was unanimously opened at 5:00 p.m. Additionally Present: Tracy Yogman Town Comptroller Updates — (a) LMC Media (b) Sanitation (c) Recreation (added item) (a) Councilwoman Katz issued a detailed recap of the recent Board of Control meeting. Additional to the memo topics, Councilwoman Katz stated that 2022 funding for LMC Media has been approved. The Village of Larchmont will negotiate with franchises directly, and is open to the prospect of funding LMC Media directly. There are new questions based on the Village of Larchmont no longer participating in the Board of Control; Ms. Robson will work with Mr. Maker on answers to the questions posed in the memo. Ms. Nichinsky, incoming Councilwoman, asked if a write up could be prepared to better understand the history of where the Town finds itself today. Mr. Maker stated that he had prepared memos a few years ago and he will reissue them to the Town Board. The Town Board would like to begin work on a services agreement with LMC Media. (b) The Town Board reviewed a memo from the Town Supervisor, which addresses a proposal for allocating fund balance in the Commission to address the overcharges to the Village of Larchmont. The Village of Larchmont has agreed to accept the proposed distribution of fund balance as a resolution to the overcharges. The Town Board discussed their hesitance at using the entire fund balance, adding this goes against Town policy of no less than 15% for fund balances. There was discussion on how the figures in the memo were calculated, and Tracy Yogman Town Comptroller screen shared an additional document titled Calculation of Undercharge/Overcharge 2016-2020 using 3.8% Correction. Supervisor Seligson stated the use of the fund balance is the only mechanism to rectify the overbilling. Councilman Katz would like the board to meet after the requested documents have been provided and before the next meeting. Councilwoman Elkind Eney would request in writing that the issuance of the fund balance would create a 'clean slate'. Supervisor Seligson emphasized finalizing this arrangement before the end of the year. The Town Board 'agreed in principal', barring no new information that disputes what was presented, with the addition of a release clause. (c) Councilwoman Elkind Eney gave an update on Recreation as follows: December 15, 2021 1) There was a favorable replacement for the position of Ice Rink Manager, but it appears that individual has now declined the position, and the search will start over. 2) Pre COVID, the Town was approached by Fields For Kids (FFK) with a proposal for a track and field in the Town. They have returned to the Recreation Commission with a proposal for a master plan for all fields and facilities in the three municipalities. The question posed by FFK is whether the Town would agree to a Tri-Municipal Master Plan. It was noted as a reminder to FFK, that the Hommocks Field are not available for development due to its environmental location, drainage and piping from Hampshire property. Discussion — Mask/Vaccine/Testing Mandate Deferred until January. Review — Management and Non -union 2022 Salaries The Town Board reviewed the proposed salary increase of 2.25% for Management and Non -union employees. The change in salary for the Building Superintendent reflects a change from overtime into salary. This approval is on the regular agenda for this evening. Review — 2022 Ambulance Service Fee Schedule Additionally Present: Mike Liverzani Ambulance District Director The Town Board reviewed the change in fees. Approval is on the regular agenda for this evening. Review - Hazard Mitigation Plan Annex Additionally Present: Mike Liverzani Ambulance District Director The Town Board reviewed the latest draft, which included comments and corrections from the prior meeting. Mr. Liverzani was asked to review and add the 2020 Census figures as the current draft reflects the 2010 Census figures. It was noted that the Town Plan is a section of the County's Plan. Approval is on the regular agenda for this evening. Discussion — January 2022 Town Board Meetine Schedule The Town Board discussed the purpose of the January 5, 2022 meeting. Mr. Maker stated that because the purpose of the meeting is for training and orientation it does not constitute a public meeting. The Town Board set the schedule for a January 12 meeting for a worksession beginning at 5:00, followed by the organizational agenda/resolutions and the swearing in of the newly elected officials. The January 19, 2022 meeting will be a standard format with a 5:00 worksession and an 8:00 pm regular agenda. Review — Operation of Food and Refreshment Concession Bid Deferred until January. Review — Revisions to the 2022 Preliminary Town Budget The Town Board reviewed an additional schedule reflecting the changes, screen shared by the Town Comptroller, as well as an amended transmittal letter. This will be presented to the public during tonight's public hearing. 2021— Capital Budget Amendments The Town Board reviewed the schedule prepared by the Town Comptroller. It was noted that the transfer for item number 4, Rye Lake UV Facility, reflects a temporary transfer while the Town waits for expected grant funding. Approval is on the regular agenda for this evening. 2 December 15, 2021 ADDED ITEM Sewer Svstem Rehabilitation — Trenchless Lin Additionally Present: Rob Wasp Town Engineer The Board received the bid report from the Project Director, John LaGorga, for phase two of the Sewer System Rehabilitation project. He has reviewed the qualifications and experience of the bidders, and is recommending the bid be awarded to Kenyon Pipeline Inspection, LLC. Approval was added to the regular agenda for this evening. Mr. Wasp stated that the work is to begin in early March. EXECUTIVE SESSION On motion of Councilwoman Fiddelman, seconded by Councilwoman Katz, the Board unanimously agreed to enter into an Executive Session to discuss the employment history of particular persons for appointments to Boards and Commissions. On motion of Councilwoman Katz, seconded by Councilman King, the Board unanimously agreed to resume the Regular Meeting. CALL TO ORDER - REGULAR MEETING The Regular Meeting of the Town Board was called to order by Supervisor Seligson at 8:00 p.m. Supervisor Seligson noted that the Town Board met for a worksession beginning at five o'clock this evening. SUPERVISOR'S REPORT After twenty-two years serving the Town, first as Council Member for twelve years and then as Town Supervisor for ten years,/ will be stepping down at the end of this year. 1 want to thank you for the opportunity to serve the community. 1 have loved this job and this community. Throughout my tenure, we have continued to run an open, transparent, high functioning government with excellent resident services. 1 have enjoyed working with the Town's highly skilled professional staff and am especially proud to have worked with our many dedicated and committed volunteers. • In 2012, my first year as Town Supervisor, we implemented the first property reassessment in over 30 years and successfully addressed several crises. • The Housing Settlement Crisis: The Town Board amended the zoning laws, created policies to encourage affordable housing and worked with the federal housing monitor to respond to the Federal spotlight • Super Storm Sandy: We declared an emergency, set up an Emergency Operations Center in the Firehouse, instituted daily communication and updates with residents and kept government services operating • Fiscal Recovery: We recovered a Triple rating from Moody's Investor Services and implemented a fund balance recovery policy. Over the years, we improved and increased communications with monthly e-newsletters, twice yearly mailed newsletters, emergency robocalls and several Facebook pages. We purchased the VFW David Potts Post on the Post Road and turned it into a thriving Senior Center and alternate meeting space. We responded to and survived Storm Isaias and most recently Hurricane Ida. We continue to weather Covid together, although not so well on my part as 1 tested positive last Sunday and have been quarantining and suffering this week. It has been my honor to represent the Town of Mamaroneck on the board of Westchester Joint Water Works, serve as Commissioner of the Larchmont Mamaroneck Joint Garbage Commission and as President of the Westchester Municipal Officials Association. With the interest of enthusiastic volunteers, we created the Town's first environmental committee, the Sustainability Collaborative. The Collaborative holds monthly meetings that often attract scores of interested residents beyond the ten appointed members. 3 December 15, 2021 The Collaborative has helped the Town implement an Energy Performance Contract, Food Scrap Composting, and a Community Solar Project, win grants for funding Electric Vehicle Charging Stations and the purchase of Electric Vehicles and create the Healthy Yards crdLove Your Food Programs. As Supervisor, it has been my goal for the Town residents to appreciate the Town's local efforts to restore and protect our environment. 1 believe we, at the local level, have an important role, responsibility and opportunity to combat climate change, reduce flooding, employ renewable resources, and celebrate our natural areas. During the past several years, the Town has been recognized as a leader in New York State for its environmental initiatives. Those initiatives have produced not only environmental and quality of life benefits, but have generated significant grant funding and cost savings, enabling us to keep tax increases to a minimum. With New York State's ambitious sustainability goals and the federal government's infrastructure bill, we have the opportunity to do more. Thank you for recognizing and appreciating our efforts. 1 hope all of us will continue to work together to improve the sustainability and resilience of the Town as we show we care for this beautiful community we call home. 1 will mention a few meetings from the past two weeks. Meredith, Director of Emergency Services Michael Liverzani and 1 met with FEMA representatives to better understand how residents can apply for funding to elevate their homes to protect them from flooding. We learned that residents are not permitted to apply; only municipalities can apply on behalf of residents. The federal application process is long and complex, but now that we know the process, we will continue to explore to see if it is a possibility. We also met with representatives from NYPA to discuss the countywide aggregate community solar program. The Town had submitted four possible sites for community solar in response to the initial outreach. NYPA and Westchester County are now reviewing potential sites in more detail. We hope that at least one of our sites will be included. 1 am very pleased to announce that Dolores Battalia was inducted into the Westchester County Senior Citizen Hall of Fame on December 3. Dolores served the Town as Town Supervisor and Town Justice, and continues to serve the Town as Chair of the Housing Authority. She is a well-known and beloved force and leader in the Town of Mamaroneck. It was a pleasure to join the Village of Larchmont for the swearing -in of trustees Dana Post and Bridget Brennan and Justice Theo Beaver. Congratulations to Village of Mamaroneck Mayor Tom Murphy and Nora Lucas on their swearing -in as well. Last week, the Senior Center hosted the first Senior Citizen holiday lunch in almost two years! One hundred people enjoyed the delicious lunch, holiday music and dancing. Thank you to Stephanie Hart and Kathy Flynn for organizing and running such a wonderful party. Lastly, the 2022 budget! We plan to pass the 2022 budget tonight after the continuation of the public hearing. BOARD OF FIRE COMMISSIONERS Commissioner Seligson called the Meeting to order, then on motion of Commissioner Fiddelman, seconded by Commissioner King, the Board of Fire Commissioners was unanimously declared open. Present were the following Members of the Commission: Commissioner: Nancy Seligson Commissioner: Abby Katz Commissioner: Jaine Elkind Eney Commissioner: Sabrina Fiddelman Commissioner: Jeffery L. King PUBLIC HEARING — 2022 Town Preliminary Budget and the 2022 Mamaroneck Fire District Preliminary Budget The following Notice of Public Hearing is entered into the record as follows: 4 December 15, 2021 ADJOURNED PUBLIC HEARING TOWN OF MAMARONECK, NEW YORK PRELIMINARY 2022 TOWN BUDGET and PRELIMINARY TOWN OF MAMARONECK FIRE DISTRICT #1 BUDGET NOTICE IS HEREBY GIVEN, that pursuant to Section 130 of the Town Law of the State of New York, the Town Board and the Board of Fire Commissioners have adjourned the public hearing until Wednesday, December 15, 2021 at 8:00 PM, to consider the Town's Preliminary Budget and the Mamaroneck Fire District Preliminary Budget for the calendar year commencing January 1, 2022 and ending December 31, 2022. The 2022 Preliminary Budgets may be viewed on the Town's website www.townofmamaroneckny.org beginning November 22, 2021. You may also view the meeting on local municipal access television (Cablevision 75, 76, 77 or Verizon 34, 35, 36) or on LMC Media's website, https://Imcmedia.org/. PLEASE TAKE FURTHER NOTICE, that the proposed salaries of the members of the Town Board are as follows: Supervisor, $40,607 Town Council (4) $6,497 each and the proposed salary for the Town Clerk is $105,668 and the Town Justices (2) $22,740 each. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK To be published: November 24, 2021 The Budget Transmittal Letter is entered into the record as follows: December 15, 2021 Honorable Supervisor Nancy Seligson Honorable Members of the Town Board Honorable Christina Battalia- Town Clerk Re: Town of Mamaroneck 2022 Adopted Budget We are pleased to present the 2022 Adopted Operating and Capital Budget for the Town of Mamaroneck. The Adopted Budget is prepared by the staff and proposes the necessary resources to continue to provide municipal services. The Town Board has had the opportunity to review the document and meet with staff to review budget submissions and has conducted work sessions to discuss the Proposed Budget. On December 1, 2021, the Town Board held a public hearing on the 2022 Preliminary Budget to receive comments from the residents of the Town. All comments and questions received have been considered and responded to as part of the budget process. We thank the residents for their participation. This is the second budget that has been prepared during the recovery of one of the most challenging times for the Town, the State and the entire country. The world has indeed changed as a result of the COVID pandemic. Despite the fact that a vaccine has greatly reduced the spread of the virus, both economic and social recovery is still in progress. Town program participation is increasing but there are many programs and facilities that have not been well attended just yet. We anticipate that as we move forward residents will be more comfortable participating in group programs and our services will return to pre -pandemic levels. As a result of that outlook, we have used our experience and that of the Town's executive staff to develop realistic estimates based on a conservative approach to revenue streams and expenses. Where we have an advantage is the financial strength of the Town government and its ability to successfully take on the challenges of the coming year. Our practice, even in the absence of a pandemic, has been to take a conservative approach to projecting revenues and expenses. Our reliance on financial projections for both expenditures and revenues helps to avoids large fluctuations in Town budgets and plan future years budgets that will assist in making decisions for the current year. The Town's fund balance management policy protects fund balances and avoids mismanagement of funds that can be problematic for future budgets. The Town Budget reflects a thoughtful and conservative approach to the financial management of the Town government. With this approach, the Town can fulfill its mission of providing effective services to the community at an excellent value. Our strong fund balance positions allowed us to weather the COVID-19 pandemic, Storm Isaias in 2020 and Tropical Storm Ida in 2021. Our fund balances provide security for those 5 December 15, 2021 types of unexpected events and projects. Without the availability of those funds, the Town would have had to incur temporary debt while waiting for federal relief which can often take up to two years to receive. It is true that out of adversity comes opportunity. The Town rose to the occasion to continue to protect and serve its residents and employees. We have implemented safety protocols to prevent the spread of COVID, conducted public videoconferencing to keep the public informed, conducted tax collections and other operations remotely by providing free on-line options to residents, delivered meals to those in need, removed massive amounts of debris, and participated in the rescue efforts of our residents in the latest storm. These efforts have strained our resources and require that we invest in technology, infrastructure and vehicles that will prioritize the safety of our residents. By making this investment, the Town is poised to serve its residents at all times. Although economic conditions in our region have been uncertain in 2021, the Town's Aaa credit rating was reaffirmed by Moody's in 2021. The rating allowed the Town to issue debt of $6.9 million for capital projects at the very low rate of 1.2%. Maintaining the Town's credit rating remains a strategic goal that the Town is committed to as we move forward with critical capital projects at a lower cost. 2022 Adopted Budget Overview The balanced budget as proposed totals $53.2 million, an increase of $11.3 million from 2021. The majority of this increase is due to the incorporation of the Housing Assistance Program of $7.6 million. The program provides funding for those in need of housing assistance and is fully funded with federal aid so it does not have a net effect on the Town budget. Total revenue to meet such expenditures is made up of $29.1 million in tax revenue, $21.6 million in non - property tax revenue and $2.5 million in fund balance support. The tax levy increase, itself, is $1.6m. This budget is unusual in that there are many factors that contributed to the budget increase. Expenses increased by $11.3 million, or 26.86%. Many of the capital projects and technology investments that have been previously deferred due to the uncertainties caused by the pandemic are now restored to provide efficient services for the public, health insurance rates have risen significantly, recreation programs have been restored and the anticipated impact of inflation has been included. Bargaining unit increases, capital projects investments and the incorporation of the Housing Assistance Program have also contributed to the total expenditure increase. We have focused on the following benefits in preparing this budget: Full restoration of the Town's recreation programs to pre -pandemic levels Investment in technology that will streamline on-line services for residents and ensure greater operational efficiencies. Robust investment in vehicles, including public safety vehicles, technology in those vehicles, water infrastructure, parking deck and other infrastructure projects to meet the needs of the community. Investment in police reform initiatives. Provision for the anticipated but unknown extent of inflation impacts as products seem to be scarcer and more difficult to purchase. Realistic estimation of revenues and expenses. Revenues The Town depends upon a variety of revenue sources in order to finance government operations. The property tax remains the largest source of revenue (55%) to the Town. In 2022, the estimated tax levy will be $29.1m, an increase of 5.92% over 2021. The tax levy is not only a function of increases in expenses but also the performance of non -property tax revenues. Several categories of non -property revenue directly reflect the performance of regional and national economic performance. The volatility in these revenues is therefore cause for estimating revenue projections conservatively and maintaining a strong fund balance. As stated earlier, the 2022 budget reflects a major revenue increase of $7.1m that is a result of including the Town's Housing Assistance Program in the budget. This is a one-time variance in both the revenue and expenses without a net effect on the Town's budget because the Federal government fully funds this program. Other non -property tax revenues to support the budget total $13.6 million which is an increase of $2.6 million, or 22.2% from last year. Revenue increases were made in a number of areas including mortgage tax, sales tax, the second half of the American Rescue Plan Funds that will be transferred to the Capital Fund for 2022 projects, building permits and recreation programs. The total combined increase of mortgage, sales and building permit revenue of $1,264,000 has assisted in keeping the tax rate increase as low as possible. To maintain stability in year-to-year changes in property taxes and tax levies, the Town had previously initiated the use of fees as an alternative to property taxes. Where fees are applied, the cost of services is borne either in whole or in part by those using the service, which places the cost of that service on the user and not the taxpayer. The Town has used this technique successfully for recreation, ambulance, water and 6 December 15, 2021 sewer services. However, the use of fees is not a universal remedy since other municipal services do not lend themselves to a fee -based system. Expenditures The Town's total expenditures for 2022 are projected to be $53.2 million, an increase of $11.3 million or 26.86% from 2021. The increase in expenditures is primarily a result of including the Town's Housing Assistance Program ($7.1m) in the budget, bargaining unit increases for personnel services ($587k), restoration of recreation programs to pre-COVID levels and other various personnel changes ($438k), employee benefits which primarily include medical insurance ($681k), increases in technology expenses ($89k) and appropriations for cash transfers for capital projects ($201k); transfer of American Rescue Plan Funds to Capital ($617k); general price increases and other one-time expenses ($1.1m) and debt service ($466k). Municipal services continue to be very labor intensive. Salaries and wages, exclusive of associated fringe benefits comprise almost 52% of the Town budget. Over the past four years, the Town has entered into long- term employment agreements with all of our major bargaining units, providing budgetary certainty for labor expenses over multiple years. Property Tax Cap Each year local governments in New York State must consider whether to adopt budgets that comply with the Property Tax Cap Legislation imposed by the Governor and New York State Legislature in 2011. Most local officials agree that the tax cap legislation does not reflect the realities of delivering municipal services, does not adequately account for long-term capital infrastructure needs and, in fact, may hamper the appropriate maintenance of such community assets. Compliance with the tax cap is particularly difficult for local governments, since the State government has failed to increase aid to local governments as it has to school districts in New York for more than ten years. Since 2011, the Town has complied with the tax cap guideline in six of the last ten budgets. The tax levy in the 2022 Preliminary Town Budget is above the State tax levy cap. Based upon the mandated formula, the 2022 Town tax levy cap limit is 2.25% which would provide for a maximum increase on the 2021 tax levy of $616,869. The proposed tax levy is $29,065,226. This is an increase of $1,625,613, or 5.92%. The large increase is a result of the commitment to capital needs, technology improvements, the cost increases identified in the Expenditure section in this memo and the impact of the transition to a structurally balanced budget. As discussed above, our resources will continue to be strained as we recover from Tropical Storm Ida. Our goal each year is to present a budget that finances municipal services at the greatest value possible to the community. We recognize that this increase exceeds the tax cap but it is important to understand that this reflects the investments in services and capital projects discussed in this memo, as a well as a change in strategy. 2022 Property Taxes The apportionment of the tax levy is a function of total property assessments for each of the Town's seven budget funds that are levied. Property taxes for 2022 are based upon property assessments that were finalized in September of 2021 by the Town Assessor in accordance with Real Property New York State law. In compliance with State guidelines and adhering to the Town's plan for cyclical reassessment, a Town -wide revaluation was completed in 2021. Completing a revaluation in accordance with State guidelines will ensure that home values will be valued at 100% of their market value. Total assessments applied to the Town -wide fund increased by about $410 million, or 4.2%. Assessment increases for other budget funds ranged from approximately $152-155 million. Each budget fund, by law, must have its own property assessments and tax rates. The exception to the revaluation requirement is for those funds financed completely by fees and charges. The Town of Mamaroneck and the Villages of Larchmont and Mamaroneck continue to be desirable communities in which to live. For that reason, there was an increase in the average residential assessed valuation to reflect changes in the local real estate market. The average assessment for a single-family home in the Town is $1.308 million. This is an increase of $57,000 or 4.56%. Understanding the Town of Mamaroneck budget is not always easy because of the different budget funds. Many do not realize that the Town provides services to the unincorporated Town as well as the Villages of Larchmont and Mamaroneck. Property owners in the Villages receive from the Town tax collection services for school and county taxes, recreational services, property assessment services and ambulance service. Property owners in the unincorporated area receive additional services including police, fire, sanitation collection and road maintenance. The tax rate increase proposed for 2022 is 1.13%. A property owner in the unincorporated area with an average assessment will incur a property tax obligation of $7,471 for all services. This is an annual increase of $406, or 5.74% over 2021. For property owners in the Villages with an average assessment of $1.308 million, their property tax obligation to the town will be $830, an annual increase of $108 for the year, or 7 December 15, 2021 14.9%. Individual property tax bills will vary depending upon the particular assessment when compared with this average. Capital Projects The 2022 Budget includes funding for capital projects either in progress or representing new initiatives. For funding purposes, capital projects are prioritized based upon need. The capital plan is a tool to assess the long-term capital project needs of the Town with projected funding sources. While a comprehensive capital plan is meant to forecast future needs, it requires annual updates to reflect the status of projects, new capital priorities, revised estimates and coordination of funding sources. The capital plan proposed for 2022 totals $8.2 million. It is important to note that the impact of Covid has delayed implementation of the capital plan for the last two years. Through the strategic use of fund balance, a total of $.6 million was applied to the 2022 Capital Plan allowing the Town to fund those projects on a pay- as-you-go basis. In addition, the capital plan includes $.5 million of grant funding, $.6 million of American Rescue Plan funds and $6.5 million of serial bond financing used for the Capital Plan. A section of the budget document is dedicated to a detailed presentation of the 2022 Capital Plan and also includes a projected capital plan for an additional four years. The challenge of maintaining our infrastructure will require a continuous effort by the Town. Investments in capital infrastructure are critical if we are to continue to provide municipal services to the community to ensure clean water, safe roads, safe equipment and a healthy environment. Sometimes it is easy to forget the underground utility systems that provide clean water each day and carry away sanitary sewage from our kitchens and bathrooms. Each year as our infrastructure gets older, the need for maintenance and replacement grows. The Town has come to realize that deferring capital infrastructure improvements only leads to far greater expense in the future and we are trying to "catch up" on deferred projects and provide for appropriate progress on capital needs in this budget. Some of the major projects included in the 2022 Capital Plan include the following: ➢ Town -wide street resurfacing program ➢ Technology investments ➢ Improvements to the Town's water transmission system ➢ Equipment replacements necessary to maintain Town services ➢ Improvements to recreational facilities to enhance leisure services to the community Fund Balance The 2022 budget provides for an application of reserves of $2.2 million which is a decrease of about $94,000 over. last year. The Town has increased the allocation for one-time expenses and capital projects by $200,000 and decreased funding for recurring expenses by $294,000. Asa result, 26% of the fund balance appropriation is for one-time use and 74% is appropriated for operational expenses. The fund balance has been healthy and stable enough to support these appropriations. The optimal use of fund balance, however, is for one-time expenses and is best not relied upon to fund operating budgets on an annual basis. The Town has been effective in utilizing fund balances to fund both operating costs and capital projects in the past, however, the plan for future years is to shift the reliance on fund balance to support operations to support one-time and capital expenses instead. By doing so, the Town will have a structurally balanced budget and at the same time utilize fund balances to reduce future debt costs. This will also prevent reliance on significant fund balance support that can fluctuate depending on future demands on Town resources. This budget provides for the start of this shift in the use of fund balance. This transition will likely take a number of years to complete and may require tax increases for the next several years as we reduce the reliance on fund balance to cover annual operating expenses. In addition to providing a structurally sound budget, this approach will allow for even greater flexibility during difficult years. Though not a complete change, more emphasis has been placed on appropriations for capital needs. The intent of this action is to keep pace with infrastructure and equipment needs and to further balance the burden of the capital projects and equipment expenditures for current and future taxpayers. This budget also avoids one of the strategies that most municipalities use which is to artificially minimize tax increases by deferring capital purchases and improvements. The Town is committed to protecting the community to the greatest extent possible and is, therefore, well aware of the financial dangers such action may impose. Such things as severe weather and unanticipated events require that we have optimal resources for our community. Conclusion Considering the unique circumstances in which this budget is prepared, we believe the 2022 Town Budget is a responsible budget that effectively meets the needs of the community. The magnitude of the Town's financial strength is quite evident in this budget. Our history of conservative financial management has paid off and allowed the Town government to endure a major national emergency and two local weather events 0 December 15, 2021 while maintaining critical services at an excellent value. Of equal, if not greater importance, is that this budget provides the means for the Town to plan and protect our community in the future. Ours is an older community and with that comes the task and the challenge of maintaining older infrastructure to continue municipal services now and in the future. Much of the 2022 capital improvement program is dedicated to the upkeep of our facilities, technology and infrastructure investments in order to best provide for the community's future. We hope that the community will take the time to read the budget document. The budget document provides a wealth of information and illustrations that will help you understand in detail the workings of the Town government. We are pleased to announce that the 2021 Town Budget was awarded the distinguished Budget Presentation Award from the National Government Finance Officers Association. In closing, our sincere thanks to the staff of the Town for their work on the 2022 Town Budget. Their resourcefulness and professionalism were invaluable in preparing a budget that maintains the quality of life in the community, plans for the future and endeavors to improve services for our residents. They continue to rise to the occasion during critical events. Thanks also to the Supervisor and Town Board for their guidance in identifying the priorities to be met in the budget. Meredith S. Robson Town Administrator/Budget Officer Tracy Yogman CPA Comptroller/Director of Finance On motion of Councilwoman Katz, seconded by Councilwoman Fiddelman, the Public Hearing was unanimously reopened. Tracy Yogman Town Comptroller shared her computer screen for the public, and presented the changes from the Preliminary Budget to the Budget presented this evening. Supervisor Seligson asked if any Town Board Members or the public wished to comment. There were no additional comments or questions. Supervisor Seligson stated that at the previous meeting and public hearing for the Budget, there were comments from a resident that were reviewed by the Town. On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, the Public Hearing was unanimously closed. On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, it was RESOLVED, that the Mamaroneck Town Board does hereby adopt the 2022 Town of Mamaroneck Budget and the 2022 Town of Mamaroneck Fire District Budget as presented. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye CITIZEN'S COMMENTS Supervisor Seligson asked if anyone in the audience wished to address the Town Board. Kevin Crowe, Larchmont Gardens' Civic Association addressed the Town Board. Mr. Crowe stated that there are less than the usual amount of geese at the Duck Pond, he believes the plantings are working, and The Town should take credit for that. Lillian Awidi, of Larchmont Acres addressed the Town Board regarding noise issues coming from the property where Trader Joes and Village Square Bagel are located. She questioned whether the special 9 December 15, 2021 permit allowed for deliveries in the middle of the night. She emphasized how disturbing it is for the residents on that side of the building. She believes the special permit allows deliveries from 6:00 am to 9:00 pm, and currently it is happening 24 hours a day. Ms. Robson responded, that yes the special permit allows deliveries from 6:00 am to 9:00 pm only, and she and other residents should call the Police immediately when you hear or see violations. The time restorations on deliveries can only be enforced if the Police see the activity taking place. It was noted the special permit expires on July 10, 2023. The Board of Fire Commissioners continued their affairs. 1. FIRE CLAIMS On motion of Commissioner Elkind Eney, seconded by Commissioner Katz, it was RESOLVED that this Commission does hereby authorize payment of the following Fire Department Claims as approved by the Fire Chief and audited by the Comptroller's Office: The above resolution was put to a roll call vote: Commissioner King Aye Commissioner Fiddelman Aye Commissioner Elkind Eney Aye Commissioner Katz Aye Commissioner Seligson Aye 2. Other Fire Department Business Commissioner Elkind Eney read the Fire Report for the Month of November as submitted by Chief Hughes as follows: ALARM TYPE NUMBER Generals 46 Minors 14 Stills 1 Out of Town (Mutual Aid) 3 EMS 38 Drills 2 TOTAL 104 Total number of personnel responding: Total time working: 560 30 hours and 41 minutes Commissioner Elkind Eney announced the new slate of Officers, Chief Shawn Hughes, Deputy Chief Tom Broderick and Second Deputy Chief Alex Rapp. She thanked the Department for their service, and for providing the Toys for Tots Drive and Skate with Santa. There being no further business to come before the Commission, on motion of Commissioner Elkind Eney, seconded by Commissioner Katz, the Commission unanimously adjourned and the Town Board reconvened. AFFAIRS OF THE TOWN 1. Appointments to Boards and Commissions BOARD OF ARCHITECTURAL REVIEW On motion of Councilman King, seconded by Councilwoman Elkind Eney, it was unanimously RESOLVED, that Diane Blum be reappointed as Member A of the Board of Architectural Review, said term shall expire on December 31, 2024, and 10 December 15, 2021 BE IT FURTHER RESOLVED, that Edward Jacobson be reappointed as Member B of the Board of Architectural Review, said term shall expire on December 31, 2024, and BE IT FURTHER RESOLVED, that Edward Jacobson shall serve as Chairperson of the Board of Architectural Review for the year 2022, and BE IT, FURTHER RESOLVED, that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. BOARD OF ASSESSMENT REVIEW On motion of Councilwoman Fiddelman, seconded by Councilwoman Elkind Eney, it was unanimously RESOLVED, that Eve Neuman be reappointed as Member D of the Board of Assessment Review, said term shall expire on September 30, 2026, and BE IT FURTHER RESOLVED, that the foregoing appointment shall be effective immediately upon the appointee taking and subscribing the oath mandated by section 25 of the New York Town Law. BOARD OF ETHICS On motion of Councilwoman Fiddelman, seconded by Councilwoman Elkind Eney, it was unanimously RESOLVED, that Grace D'Alessio be reappointed to the position of Member B of the Board of Ethics, said term shall expire on December 31, 2024, and BE IT, FURTHER RESOLVED, that Robert Degen be reappointed as Member A of the Board of Ethics, said term shall expire on December 31, 2024, and BE IT, FURTHER RESOLVED, that Robert Degen shall serve as the Chairperson of the Board of Ethics for the year 2022, and BE IT FURTHER RESOLVED, that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. PLANNING BOARD On motion of Councilwoman Fiddelman, seconded by Councilwoman Katz, it was unanimously RESOLVED, that Elizabeth Cooney be reappointed as Member D of the Planning Board, said term to expire on December 31, 2026, and BE IT, FURTHER RESOLVED, that Elizabeth Cooney shall serve as Vice Chairperson of the Planning Board for the year 2022, and BE IT, FURTHER RESOLVED, that Ralph Engel shall serve as Chairperson of the Planning Board for the year 2022, and 11 December 15, 2021 BE IT, FURTHER RESOLVED, that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. SUSTAINABILITY COLLABORATIVE On motion of Councilman King, seconded by Councilwoman Elkind Eney, it was unanimously RESOLVED, that Karen Khor be reappointed to the position of Member B of the Sustainability Collaborative, said term to expire on December 31, 2024, and BE IT, FURTHER RESOLVED, that Karen Khor shall serve as Co -Chairperson of the Sustainability Collaborative for the year 2022, and BE IT, FURTHER RESOLVED, that June Wallach shall serve as Co -Chairperson of the Sustainability Collaborative for the year 2022, and RESOLVED, that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. TRAFFIC COMMITTEE On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, it was unanimously RESOLVED, that Matthew Wrzesniewsky be reappointed as Member A of the Town of Mamaroneck Traffic Committee, said term to expire on December 31, 2024, and BE IT, FURTHER RESOLVED, that Doris Block shall serve as the Chairperson of the Traffic Committee for the year 2022, and BE IT, FURTHER RESOLVED, that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. ZONING BOARD OF APPEALS On motion of Councilwoman Katz, seconded by Councilwoman Fiddelman, it was unanimously RESOLVED, that Carol Miller be appointed as Member B of the Zoning Board of Appeals, to fill the unexpired term of Robin Nichinsky, effective January 1, 2022 and expiring on December 31, 2023, and BE IT, FURTHER RESOLVED, that Arthur Wexler shall serve as Chairperson of the Zoning Board of Appeals for the year 2022. BE IT, FURTHER RESOLVED, that the foregoing appointment shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. 2. Set Public Hearings —Veterans' Exemptions On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, it was unanimously 12 December 15, 2021 RESOLVED, that the Mamaroneck Town Board does hereby set the date for a Public Hearing on the "2021 Increase in the Tax Exemption for Cold War Veterans" Law, for January 19, 2022 at 8:00 p.m., at the Town Center, 740 West Boston Post Road, and BE IT FURTHER, RESOLVED, that the Town Clerk is hereby authorized to publish the notice of said hearing in a newspaper appointed as an official newspaper, and that said Notice, be posted. On motion of Councilwoman Elkind Eney, seconded by Councilwoman Fiddelman, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby set the date for a Public Hearing on the "2021 Increase in the Alternative Veterans Tax Exemption" Law, for January 19, 2022 at 8:00 p.m., at the Town Center, 740 West Boston Post Road, and BE IT FURTHER, RESOLVED, that the Town Clerk is hereby authorized to publish the notice of said hearing in a newspaper appointed as an official newspaper, and that said Notice, be posted. 3. Authorization — 2022 Ambulance Service Fee Schedule On motion of Councilwoman Elkind Eney, seconded by Councilwoman Fiddelman, it was RESOLVED, that the Mamaroneck Town Board does hereby approve the 2022 Ambulance District Fee Schedule as follows: BLS Emergency $681 (2%) ALS I Emergency $858 (2%) ALS II Emergency $973 (2%) ALS Assessment $70 (0%) Mileage $18.00 per loaded mile The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 4. Approval - 2022 Westchester County NY Hazard Mitigation Plan Update On motion of Councilwoman Elkind Eney, seconded by Councilwoman Fiddelman, it was RESOLVED, that the Mamaroneck Town Board does hereby approve the 2022 Westchester County NY Hazard Mitigation Plan Update, as follows: WHEREAS, all jurisdictions within Westchester County have exposure to natural hazards that increase the risk to life, property, environment, and the County and local economy; and WHEREAS, pro -active mitigation of known hazards before a disaster event can reduce or eliminate long- term risk to life and property; and WHEREAS, The Disaster Mitigation Act of 2000 (Public Law 106-390) established new requirements for pre and post disaster hazard mitigation programs; and WHEREAS, a coalition of Westchester County municipalities with like planning objectives has been formed to pool resources and create consistent mitigation strategies within Westchester County; and 13 December 15, 2021 WHEREAS, the coalition has completed a planning process that engages the public, assesses the risk and vulnerability to the impacts of natural hazards, develops a mitigation strategy consistent with a set of uniform goals and objectives, and creates a plan for implementing, evaluating and revising this strategy; NOW, THEREFORE, BE IT RESOLVED, that the Mamaroneck Town Board does hereby adopt in its entirety, the 2022 Westchester County Hazard Mitigation Plan (the "Plan") as the jurisdiction's Natural Hazard Mitigation Plan, and BE IT, FURTHER RESOLVED, that the Mamaroneck Town Board does hereby resolve to execute the actions identified in the Plan that pertain to this jurisdiction; will use the adopted and approved portions of the Plan to guide pre - and post -disaster mitigation of the hazards identified; will coordinate the strategies identified in the Plan with other planning programs and mechanisms under its jurisdictional authority; will continue its support of the Mitigation Planning Committee as described within the Plan; will help to promote and support the mitigation successes of all participants in this Plan; will incorporate mitigation planning as an integral component of government and partner operations; will provide an update of the Plan in conjunction with the County no less than every five years. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 5. Set —January 2022 Town Board Meeting Dates On motion of Councilwoman Elkind Eney, seconded by Councilwoman Fiddelman, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby set the January 2022 Town Board Meetings as follows: January 5, for a worksession beginning at S:OOpm and Town Board Orientation and Training beginning at 6:OOpm. The Town Board Orientation will not open to the public. January 12, worksession beginning at S:OOpm, Organizational Agenda and Swearing in beginning at 7:30. January 19, worksession beginning at S:OOpm, and regular meeting beginning at 8:OOpm 6. Authorization — Operation of Food and Refreshment Concession Agreement DEFERRED 7. Authorization — 2021 Capital Budget Amendments On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, it was RESOLVED, that the Mamaroneck Town Board does hereby approve the 2021 Capital Budget Amendments, as detailed by the Town Comptroller as follows: ATTACHEMENT B The above resolution was put to a roll call vote: King Aye Fiddelman Aye 14 December 15, 2021 Elkind Eney Aye Katz Aye Seligson Aye 8. Authorization — Management and Non -union 2022 Salaries On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, it was RESOLVED, that the Mamaroneck Town Board does hereby approve the Management and Non -union 2022 Salaries, as detailed by the Town Administrator in the following schedule: ATTACHMENT C The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 9. Bid Award — Contract TA-21-14 Sewer Rehabilitation — Trenchless Lining On motion of Councilwoman Katz, seconded by Councilman King, the following was approved; WHEREAS, on November 16, 2021 the Town publically opened and read four (4 ) bids for Contract TA- 21-14 Sewer Rehabilitation — Trenchless Lining. NOW, THEREFORE, BE IT RESOLVED, that the Mamaroneck Town Board does hereby award TA-21-14, to the lowest responsible bidder meeting all of the Town's requirements, Kenyon Pipeline Inspection, LLC, for a total base bid amount of $1,445,410.00, and BE IT, FURTHER RESOLVED, that the Town Administrator is hereby authorized to execute said contract on behalf of the Town. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye APPROVAL OF MINUTES On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby approve the Board Minutes from the meeting of December 1, 2021. REPORT OF COUNCIL 15 December 15, 2021 The Town Board Members reported on their various activities and meetings since the last Town Board Meeting. After many heartfelt goodbyes and tributes to Supervisor Seligson, the meeting was adjourned. ADJOURNMENT On motion of Councilwoman Katz, seconded by Councilman King, the meeting was unanimously adjourned. Submitted by Christina Battalia, Town Clerk 16 December 15, 2021 ATTACHMENT A FG From: Tracy Yogman - Town Comptroller Re: Fire Claims Date. December 15, 2021 The following Town of Mamaroneck Fire Department claims have been certified by Chief Shaun Hughes and submitted to the Comptroller's Office for payment: VENDOR DESCRIPTION Amo n Inspected UL 300 Fire System, fire extinguisher inspection & AAA Emergency Supply Co. recharge $ 781.00 Bound Tree Medical, LLC Champion Elevator Con Edison Fire End & Croker Corp Grainger Home Depot Konica Minolta Business Sol. Nick Bruno Electric, LLC Optimum Ready Refresh TOM Fire Dept. TOM Fire Dept. UniFirst Corporation VFIS W7WW (3) Lifepak CR Plus Defib battery, Albuterol, Curaplex kit, cant' case 480.75 Maintenance for month of December 2021 175.00 Fire HQ gas svc 10/28/21-11/30/21 958.98 Shipping charge on Golfire leather helmet shield (Murray) 8,23 (2)Ear Muffs, (24) pk bathroom cleaner, (30pk) facial tissue, (II)Ground Protection Mats for Apparatus E36 Bay & Radio Room 1,323.83 (4) Bottles of Turtle wax 27.48 Lease and Maintenance for Fire Department Printer 2,415.11 Troubleshoot Front Sign Spotlight, GCI Outlet & install new wall mount weather proof box 485.06 Cable Services for 11/23-12/22/21 271.05 Water Cooler rental and paper fee 10/19/21-11/18/21 161.96 Food for OSHA Day 10/3 & 10/4/2021 172.58 Food for Fast Drill 11/24, Rescue Drill 11/30, Apparatus Comm. Meeting 10/28/2021 422.80 Cleaning Supplies 11/12, 11/19, 11/26 & 12/3/2021 610.17 Administrative Services 1/l/21-1/25/21 GASB Services 750.00 Water charges-205 Weaver St 10/25-11,/22/2021 97.92 Total $ 9,141.92 MOTION OF CONDED BY E Page 77 of 95 17 December 15, 2021 ATTACHMENT B REQUESTED ACTION: It is recommended that the Town Board approve the following 2021 capital budget amendments: 2021 CAPITAL BUDGET AMENDMENTS Item #;CAPITAL FUND (FUND H): - ....._ Amount -------., 1 ------------- - -- Expense H.8340.0400.1365.12 - — Weaver St Pump Station -- - - - Increase $ - 52,056.00 - Revenue H.0000.5038.1365.12 Shaft 22 Chlorination System Project increase 52,056.00 . 2 :Revenue H.0000.5033.2020.72 Transfer from Highway Increase 40,000.00 ;H.5110.0400.2020.72 E ense _ .. Hi hwa Vehicles :Highway Increase � 40,000.DO - - 3 ::Revenue H.0000.5032.2020.72 f Transfer from Part Town Increase 11,400.00 Expense H.5110.0400.2020.72 ,Highway Vehicles Increase 11,400.00 ; 4 Revenue H.0000.5038.1352.12 Transfer from Water District Increase 614,400.00 Expense H.8340.0400.1352.12 ;Rye Lake UV Facility Increase 614,400.00 5 Revenue H.0000.4910.2021.20 Federal Aid -Cares Act Decrease (14,500.00) RevenueH.0000.5031.2021.20 ;Transfer from General Fund Increase 14,500.00 6 Revenue H.0000.3999.2020.72 NYSERDA Funding Increase 36,000.00 Expense H.3620.0400.2020.72 Vehicles- Parking Enf Increase 36,000.00 j .GENERAL FUND (FUND A): - 5 Expense 'A.9900.9950 Transfer to Capital- My Senior Center Increase $ 14,500,00 Expense A.0000.2705 Gifts & Donations Increase 14,500.00 PART TOWN FUND (FUND B): 3 Expense B.9000.9060 Health Insurance Decrease ; $ (11,400.00), Expense 6.9900.9950 'Transfer to Capital- Nissan Leaf Increase 11400.00 HIGHWAY (FUND DB): 2 Revenue D6.0000.2684 insurance recovery Increase 18,906.42 Expense DB.9900.9970 Transfer to Capital -Vehicle .... Increase 40,0W.00 Expense D6.5142.4250 _ - Salt - Decrease - - 21,093.5 (8) - .. -1 hWATER FUND (FUND SW): Expense!SW.99D0.9950 Transfer to Capital- 1365-12 P ( ) Increase 52 056.00 , Reve90SW.0000.2773 Water Revenues Increase 52,056.00 18 December 15, 2021 ATTACHMENT C TOWN OF MAMARONECK MANAGEMENT / NON -UNION STAFF ... _.... - SALARY SCHEDULE i - NAME_ 3 TITLE I G/L EXP CODE S. ODIERNA CONF. SECY. A.1220.1010 M ROBSON IADMINISTRATOR IA.1221.1010 M. DELHOREY SECY. TO ADMIN. A.1221.1010 T.YOGMAN COMPT/TAXREC. iA.1315.1010 P. VALENZA IASSESSOR A.1355.1010 C. GREEN O'DONNELL DEPUTY ADMIN. A.1430.1010 A_ PATERNO OFFICE ASST. ADMIN A.1430.1010 200% ADOPTED -2.25%-- ADOPTED SALARY BUDGET 1 1/1/2021- 1/1J2022. 2022 12/31/2021 1 12/31/2022 In. I.LUFf IiASST.TOTOWN ADMIN A.1430.1010 - - - --LA0 R. WASP ENGINEER .M. ORCHANIAN* BUILDING SUPT. 20.1010 A. DANDY COMM.SVC.DIR. 72.1010/A.8610.1010 _._ V.LATOURIS ASST. SUPT. REC. - --. !A.6772.1010/A.7620.1010 i J. FISHER SUPT. OF REC.,A.70201010 R LUNDE ICE RINK MGR. .7265 1010 5. PANDYA 6.1680.1010/8.1680.1010 I.T. DIRECTOR P. CREAZZO POLICE CHIEF B-31201010 K ORCHANIAN OFFICE ASST. - PD 6.31201010 R POLCARI BUILDING INSP. B.36201010 E AITCHISON ENVIRON. COORD. 6.80901010 t' J BARRETO GENERAL FOREMAN DB.5110.1010/5S.8120.1010 'DB.5130.1010 M. PINTO GARAGE FOREMAN M.LIVERZANI AMBUL.ADMIN. ISM.4189.1010 2022 Budget -Non-Union/Mngmt Salary Increases in Contingency $ 71,400 $ 73,007 $ 1,607 2.10,001) 214,725 4,725 53,000 54,193 1,193 171,044 174,892 3,848 127,010 ! 129,868 2,858 144,104 147,347 C 3,242 55,724 56,978 1,254 81,800 6,800 75,000I _ 142,800 146,013 3,213 89,876 . 114,520 24,644 125,926 128,759 21833 91,500 93,559 2,0S9 136,402 '`` 139,471 3,069 117,059 119,468 2,409 114,230 116,800 2,570 1 186,095 4,095 182,669- _._ _.. 58,405 i59,719 1,314 17n a77 177 FOO 7 797 86,278 88,219 _1,941 117,000 1 119,633 2,633 117,853 120,505 2,652 19