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HomeMy WebLinkAbout2022_01_12 Town Board Meeting PacketTOWN OF MAMARONECK TOWN BOARD AGENDA Wednesday, January 12, 2022 5:OOPM THE TOWN BOARD WORK SESSION: The Work Session will convene in Conference Room C located on the ground floor at the Town Center. 1. Review - Organizational Agenda 2. Discussion and Consideration of Authorization - Concession Stand 3. Discussion - Comprehensive Plan 4. Discussion - Town Clerk Position 5. Discussion - Updates on Variety of Issues REPORT OF MINUTES 1. Report of Minutes from the December 15, 2021 Town Board Meeting NEXT REGULARLY SCHEDULED MEETING - Wednesday, January 19, 2022 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrators office at 381-7810. Pagel of 56 Organizational Meeting of the Mamaroneck Town Board, January 12, 2022 SWEARING IN Jaine Elkind Eney Town Supervisor — Swearing in by Justice Battalia Sabrina Fiddelman Councilmember — Swearing In by Christina Battalia Robin Nichinsky Councilmember — Swearing In by Justice Meister Ronald W. Meister Town Justice — Swearing In by Justice Brescia SUPERVISOR'S APPOINTMENTS DEPUTY TOWN SUPERVISOR BE IT RESOLVED, that the Supervisor does hereby appoint , as Deputy Town Supervisor, effective January 1, 2022 and terminating December 31, 2022. BUDGET OFFICER BE IT RESOLVED, that the Supervisor does hereby appoint Meredith S. Robson, as Budget Officer, effective January 1, 2022, terminating December 31, 2023. TOWN BOARD APPOINTMENTS & RESOLUTIONS TOWN COMPTROLLER On motion of , seconded by , it was unanimously RESOLVED, that Tracy Yogman is hereby reappointed Comptroller of the Town of Mamaroneck, for a term of two years commencing January 1, 2022, terminating on December 31, 2023, and RECEIVER OF TAXES On motion of , seconded by , it was unanimously RESOLVED, that Tracy Yogman is hereby reappointed Receiver of Taxes of the Town of Mamaroneck, for a term of two years commencing January 1, 2022, terminating on December 31, 2023, and Page 2 of 56 MARRIAGE OFFICER On motion of , seconded by Councilwoman , it was unanimously RESOLVED, that the Town Board of the Town of Mamaroneck does hereby appoint Christina Battalia and Jaine Elkind Eney as Marriage Officers, effective January 1, 2022 and expiring with their terms of office. APPOINTMENT OF CIVIL OFFICERS On motion of , seconded by , it was unanimously RESOLVED, that (Jay Reynolds) is hereby reappointed as Civil Officer of the Town of Mamaroneck to serve a term of office of one year, effective January 1, 2022 and terminating on December 31, 2022, and BE IT FURTHER RESOLVED, that (Frank Cioffi) is hereby reappointed as Civil Officer of the Town of Mamaroneck to serve a term of office of one year, effective January 1, 2022 and terminating on December 31, 2022, and BE IT FURTHER, RESOLVED, that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. DESIGNATION OF TOWN BOARD MEETINGS On motion of , seconded by , it was unanimously RESOLVED, that the 2022 regular meetings of the Town Board be held at 740 W. Boston Post Road, Mamaroneck beginning at 5:00 PM on the following dates: January 12 and January 19* February 2 and February 16 March 2 and March 16 April 6 and April 20 May 4 and May 18 June 1* and June 15 and BE IT FURTHER July TBD (Court July 6) August TBD September 7* and September 21 October 5 and October 19 November 2 and November 16 December 7 and December 21 RESOLVED, that said meetings, dates and places may be changed at the pleasure of the Board upon notice being given. Page 3 of 56 * Conflict with Court DESIGNATION OF OFFICIAL NEWSPAPERS On motion of , seconded by , it was unanimously RESOLVED, that The Journal News is hereby designated as the official newspaper of the Town of Mamaroneck for the purpose of publishing legal notices during 2022. DESIGNATION OF DEPOSITORIES OF FUNDS: On motion of , seconded by , it was RESOLVED, that the following banks and trust companies are hereby designated as depositories for funds of the Town of Mamaroneck for the year 2022 to be: NYCLASS Investment Pool The Bank of New York Mellon JP Morgan Chase Bank, Mamaroneck Wilmington Trust Sterling Bank, White Plains Webster Bank DESIGNATION OF BANK SIGNATURES On motion of , seconded by , it was RESOLVED, that all authority heretofore granted to withdraw funds, draw checks, transfer funds and other orders upon the Town of Mamaroneck accounts maintained at the aforesaid banks hereby is rescinded and revoked and hereafter such withdrawals, checks, transfers and other orders shall be authorized electronically. External transfers and checks require dual authorization either by signature or electronic approvals. Checks require signatures by the Town Supervisor and the Comptroller; external electronic transfers require electronic approval by the Town Supervisor or the Comptroller and Payroll Supervisor or Deputy Receiver of Taxes. BE IT FURTHER RESOLVED, that all withdrawals, checks, transfers and other orders relative to the Town of Mamaroneck PHA accounts at JP Morgan Chase and the Town of Mamaroneck PHA account at Sterling Bank, shall be authorized by the signatures of Anna Danoy, Director of Community Services and Public Housing, Tracy Yogman Town Comptroller, Jaine Elkind Eney Town Supervisor. Electronic transfers require electronic approval by the Town Supervisor or the Comptroller and Payroll Supervisor or Deputy Receiver of Taxes. Page 4 of 56 BE IT, FURTHER RESOLVED, that all withdrawals, checks, transfers and other orders relative to the Town Clerk's account at JP Morgan Chase Bank, shall be authorized by the signature of Christina Battalia, Town Clerk. OFFICIAL UNDERTAKING OF MUNICIPAL OFFICIALS On motion, ,seconded by , the following was approved, WHEREAS, various sections of Town Law and Public Officers Law require that certain officials execute an Official Undertaking, and WHEREAS, we, the Town Board of the Town of Mamaroneck require the Supervisor, Town Clerk, Tax Collector, Town Justices and Town Comptroller execute an Official Undertaking as required by law, and WHEREAS, Jaine Elkind Eney, of the Town of Mamaroneck, has been elected to the Office of Supervisor of the Town of Mamaroneck effective January 1, 2022, and WHEREAS, Tracy Yogman, of Great Neck, NY, has been appointed to the Offices of Town Comptroller and Tax Collector for the Town of Mamaroneck, effective January 1, 2022. WHEREAS, Ronald Meister, of the Town of Mamaroneck, has been elected to the Office of Town Justice of the Town of Mamaroneck, effective January 1, 2022, and NOW, THEREFORE, the respective Officers above, do hereby undertake with the Town of Mamaroneck that we will faithfully perform and discharge the duties of our office, and will promptly account for and pay over all moneys or property received as a Town Officer, in accordance with the law, and BE IT FURTHER, RESOLVED, that the Town of Mamaroneck does and shall maintain coverage, presently with the New York Municipal Insurance Reciprocal; $1,000,000 limit per occurrence and $2,000,000 aggregate limit, for the Supervisor, Town Clerk, Town Justices and Town Comptroller/Tax Collector, to indemnify against losses through the failure of the Officers, covered thereunder, to faithfully perform their duties or to properly account for all monies or property received by virtue of their positions or employment, and through fraudulent or dishonest acts committed by the Officers covered thereunder. Town Supervisor Dated Town Justice , Town Comptroller Dated APPROVAL OF FEE SCHEDULE A250 On motion of ,seconded by , it was Dated Page 5 of 56 RESOLVED, that the Mamaroneck Town Board does hereby approve the following fee schedule for the year 2022 as follows: Code Section Subject Fee or Deposit § 50-3C Alarm system user permit, per calendar year or part thereof $30 § 50-4D(1) False alarm penalties, per calendar year: Second $15 Third and fourth $50 Fifth through 15th $100 Each subsequent occurrence $250 § 55-6A Mechanical amusement device license fee, annual: Per device $50 Per premises $125 § 58-7A Dog license fee for each neutered male or spayed female dog $20 plus State surcharge of $1.00 § 58-7A Dog license fee for each unneutered male or un spayed female dog $25 plus State surcharge of $3.00 § 58-7G Failure to respond to an enumeration $50 § 58-8 Redemption of impounded animals: Fee for impound $10 per day First impoundment of an animal within same calendar year $40 Second impoundment of an animal within same calendar year $50 Page 6 of 56 Code Section Subject Fee or Deposit Any subsequent impoundment of an animal within same calendar year $60 § 95-30A Erosion and sediment control Filing fees: Surface water and erosion control permit for a parcel with an existing one- or two- family dwelling $250 Surface water and erosion control permit for the construction of a new one- or two- family dwelling on either a vacant parcel or on a parcel where more than 50% existing residence is demolished $400 Surface water and erosion control permit in all other cases $400 Fee for applicant -requested modification (no work has commenced) $100 Fee for applicant -requested modification (work has commenced) $150 Permit fees: Surface water and erosion control permit for a parcel with an existing one- or two- family dwelling $200 Surface water and erosion control permit for the construction of a new one- or two- family dwelling on either a vacant parcel or on a parcel where more than 50% existing residence is demolished $300 $400 and where controls exceed Surface water and erosion control permit in $5,000 of anticipated costs, then all other cases 6% fee additional for all costs in excess of $5,000. This 6% is not Page 7 of 56 Code Section Subject Fee or Deposit part of the engineering fees for site plan approval Storm water pollution prevention permit $500 Inspection fees: Minimum inspection fee for a parcel with a one- or two-family dwelling $100 All other residential parcels $150 All other cases $250 NOTE: If work is commenced prior to the permit being issued, all fees for the project will be doubled § 99-6A License fee for use of public property, per day Minimum $500; Maximum $5,000 § 99-613 License fee for use of private property, per day $150 Blasting permit application (A bond in the amount of $100,000 as well as public § 106-20A liability insurance naming the Town of Mamaroneck as a coinsured in an aggregate amount of not less than $2,000,000 is to accompany application.) $350 § 106-20A Supplemental blasting at the same site $100 § 106-49B Discharge compliance certificate application $75 § 106-56 Building fees: Filing fees (applies to all permits issued by the Director of Building Code Enforcement and land Use Administration): Residential $100.00 Filing fee plus $17.00 per thousand of construction cost Page 8 of 56 Code Section Subject Fee or Deposit Commercial $100.00 Filing fee plus $25.00 per thousand of construction cost Original certificate of occupancy: One- and two-family dwellings and related accessory structures $100 Commercial and all other buildings $100 Temporary certificate (plus bond as required by Director of Building Code Enforcement and Land Use Administrator) Copy of certificate of occupancy Original letter of compliance Copy of letter of compliance Mechanical rock removal permit application To raze any structure: Residential demolition Commercial Demolition $300 0.25 $100.00 0.25 $100 filing fee, plus $17.00 per $1,000 of rock removal cost $100 filing fee, plus $17.00 per $1,000 of demo cost $100 filing fee, plus $25.00 per $1,000 of demo cost NOTE: Fees for all permits issued after construction has started or where it has been completed shall be double the calculated fee. Permit renewals: One Twelfth ( 1/12) of the original Building Permit fee multiplied by the number of months to be extended, but in no case to be less than $500.00 To move a building: Treat fees the same as for new construction. §110-12 B Floodplain development permit $100 filing fee plus up Page 9 of 56 Code Section Subject to $1500.00 to cover costs § 114-7A Wetlands permit application § 117-6 Garage sale license application § 154-7A Peddling license, vehicle § 154-713 Peddler's license § 158-6 Plumbing fees: Residential plumbing fee Fee or Deposit $200 $20 $50 $50. $75, plus $17.00 per $1,000 of plumbing installation $150, plus $25.00 per $1,000 of Commercial Plumbing Fee plumbing installation NOTE: For purposes of fee, gas appliances shall be considered as a plumbing fee § 158-6 Fuel oil equipment: Each oil burner, hourly rated capacity up to 2 gallons $100 Over 2 gallons and up to 10 gallons $150 Over 10 gallons $200 § 158-6 Storage tanks: Removal, Installation or Abandonment: Up to 275 gallons $100 filing fee plus $100 permit fee Over 275 gallons and up to 550 gallons $100 filing fee plus $125 permit fee Over 550 gallons and up to 1,000 gallons $100 filing fee plus $150 permit fee Over 1,000 gallons and up to 2,000 gallons $100 filing fee plus $350 permit fee For each 1,000 gallons over 2,000 gallons $30 per thousand gallons NOTE: Removal of underground tanks requires a $1200 bond Page 10 of 56 Code Section Subject Fee or Deposit Gas piping permit and test $100 § 167-8B Photocopies, not to exceed 9 inches by 14 inches $0.25 per page § 167-8 Blueprint or plan photocopy $2 per square feet § 167-8 Digital topographic /Tax Map CD $100 per map page § 167-8 Town Code / inserts (no cover) $360 § 167-8 Zoning pamphlet $20 § 167-8 Zoning, election or Town Map $3 Signs: § 175-9 17 Filing fee $100 For erecting, placing or painting a new sign, altering, reconstructing, enlarging or relocating an existing sign $150 Temporary signs as approved by Building Department $60 Temporary signs as approved by Town Board $200 $350, plus $25 for each parking § 177-15 space required by the Zoning Site plan approval application Ordinance 6% of the total performance bond § 177-15 or $2 per linear foot of road Engineering fees surface, whichever is higher § 187-5 Restoration deposits: Street openings up to 100 square feet $1,200 Additional deposit for street openings in $10 per square foot over 100 excess of 100 square feet square feet § 190-22 Subdivision of land: Page 11 of 56 Code Section Subject § 198- Reserved Taxi drivers § 198-3 Reserved Taxicab and livery license § 198-7B Reserved Replacement of taxicab license or badge § 207-6A Tree removal permit application: Fee or Deposit $300, plus $150 for each additional Up to 2 lots lot shown on application Reserved Reserved §219-63 § 240-61A § 240-91 § 240-91 § 240-91 § 240-91 § 240-91 § 240-91 NA NA NA 1 to 4 trees Each additional tree Residential parking permits Special permit fees: Reserved $75 $15 $25 per motor vehicle per year Application fee $300 Renewal $150 Zoning Board of Appeals application Area variance, first request $200 Each additional requested variance $100 Use variance $200 Zoning variance extension $200 Fee for advertising hearing by Board of Appeals $50 Bowling alley $250 Bounced check fee $20 Property tax fee (charge to tax service $5 per parcel/tax bill entities for property tax payments without Page 12 of 56 Code Section Subject Fee or Deposit tax bill) NA Accident report $0.25 per page NA Complaint report $0.25 per page NA Auctioning permits, per day $5 NA Auctioneering permit $100 NA Certified copies of vital records $10 Page 13 of 56 Town of Mamaroneck County of Westchester 740 West Boston Post. Road, Mamaroneck, NY 10543-3353 COUNSEL TEL: 914/381-7815 FAX: 914/381-7809 WMakerJr@TowiiofMamaroneckNY.org MEMORANDUM To: Members of the Town Board cc: Meredith S. Robson, Town Administrator From: William Maker, Jr., Attorney for the Town Subject: License Agreement regarding Concession Stand at the Ice Rink Date: January 7, 2022 I attach a redlined revision of the License Agreement. The revisions are a combination of the Town Board's comments from the January 511, meeting and further comments from the Recreation Department. 4 to Printed on Recvded Paper Page 14 of 56 LICENSE AGREEMENT AGREEMENT made as of 2022, by and between the Town of Mamaroneck, a municipal corporation, with offices at the Town Center, 740 West Boston Post Road, Mamaroneck, New York ("Licensor") and Strada Food LLC, with offices at 49 Blueberry Ridge Road, Holtsville, New York 11742 ("Licensee") WHEREAS, the Licensor desires to grant the Licensee a license to operate a concession to serve visitors to the Hommocks Outdoor Pool Complex and the Hommocks Ice Rink, and WHEREAS, the Licensee is willing to run a concession for the sale of fast food, snacks, refreshments and articles of clothing such as T-shirts, sweatshirts, hoodies, caps, hats, socks and seasonal merchandise to visitors to the Hommocks Outdoor Pool Complex and the Hommocks Ice Rink. NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree to the following: 1. The Licensor grants a License to the Licensee to operate the concession stand located at the Hommocks Ice Rink for the sale of fast food, refreshments, soft drinks, a+�d snack foods, articles of clothing and miscellaneous, inedible items to visitors to the Hommocks Outdoor Pool Complex and the Hommocks Ice Rink pursuant to the terms of this License Agreement. Products containing cannabis, alcohol or tobacco for consumption, or products used for vaping shall not be among the items sold by the Licensee either over the counter or through vending machines. Nor shall the Licensee sell lottery tickets or other games of chance either over the counter or through vending machines. 2. This License shall commence on 2022 and terminate 2025. 3. (a) The Licensee shall pay the Licensor the license fee a base license fee per the following schedule: Term -1- License Fee Page 15 of 56 , 2022 - , 2023 ,2023- , 2024 ,2024- , 2025 $24,000.00, payable in twelve installments of $2,000.00 each $26,400.00, payable in twelve installments of $2,200.00 each $29,040.00, payable in twelve installments of $2,420.00 each, plus, an amount equal to ten (10%) percent of the gross sales received by the Licensee from the sale of articles of clothing and miscellaneous, inedible items. The Licensee shall generate sales reports of the sales of such items quarterly and deliver those reports together with the amount to which the Licensor is entitled on January 1, April 1, July 1 and October 1 of each year that this License Agreement is in effect. (b) Each installment of the base license fee shall be paid on the day of the month. If any license fee is received more than five (5) days after the day on which it is due, the Licensee shall pay a late charge equal to five (5%) percent of the unpaid amount. (c) At the end of the term, the Town, at its sole discretion, may offer the Licensee two one-year extensions of this license under terms and conditions to be agreed upon by the parties. 4. (a) The hours of operation of the Hommocks Outdoor Pool Complex and the Hommocks Ice Rink and the dates when each is open are determined by the Licensor's Superintendent of Recreation (or designee) and are subject to change. Unless altered by the Licensor's Superintendent of Recreation (or designee), at a minimum, the Licensee shall provide service on the dates and during the times shown on Schedule "C".- The Licensee also shall provide service on all other dates and at all other times deemed appropriate by the Licensor's Superintendent of Recreation (or designee). bb) The Licensor shall provide the Licensee with the schedule of hockey games to be played at the Hommocks Ice Rink. The Licensee may perate the concession stand duringthose hose -2- Page 16 of 56 (bc) The Licensee must be on site at least one-half hour prior to opening time. The Licensee must be ready to serve customers at the designated opening times. The concession stand must remain open as long as the Hommocks Outdoor Pool Complex or the Hommocks Ice Rink is open for public sessions and may be closed only when the Superintendent of Recreation (or designee) informs the Licensee t4at athat a public session has ended or that the facilities are closed. (ed) The Licensoree shall provide tables and chairs, umbrellas for the food service area, equipment necessary for efficient and practical operation, refreshment vending machines in the Hommocks Ice Rink, and may provide a mobile food service cart. 5. (a) The Licensee shall keep the tables and the floor in the food service area clean and free of debris and refuse. At least four (4) times daily, the Licensee shall (i) remove debris and trash from the entire food service area of the Hommocks Ice Rink, # ea araf-Aimd the Hommocks Outdoor Pool Complex, and any areas where the Licensee places a mobile food cart, (ii) bag and bind all collected debris and trash as well as the garbage placed in the receptacles and (iii) place all of the aforementioned refuse in dumpsters provided by the Licensor. (b) The Licensee shall take all appropriate measures to control the conduct of patrons of the concession and shall notify the rink manager or pool manager on duty to remove patrons whose conduct is inappropriate. Under no circumstances, however, shall persons working for the Licensee intentionally make physical contact with ant person in the Hommocks Outdoor Pool Complex and the Hommocks Ice Rink. 6. The Licensee shall obtain the T iEensor'^ approval from the Superintendent of Recreation for any changes to the Licensee's menu and pricing. The Licensee shall obtain approval from the Superintendent of Recreation of the articles of clothing that it offers for sale. The Licensee shall exercise the exclusive authority to designate the type and product line of vending machines and beverages but shall not enter into agreements with companies supplying vending machines unless the Licensor approves the terms and conditions determined by the Licensor. -3- Page 17 of 56 7. The Licensee shall bear any and all advertising expenses. 8. The Licensee is aware of the standards of operation required by the Licensor and shall comply with them. Additionally, the Licensee shall comply with all requirements of the State of New York and County of Westchester, particularly the Westchester County Sanitary Code, with respect to the operation of food service establishments. At the Licensee's sole expense, the Licensee's president shall enroll in and complete whatever courses are necessary to obtain the licenses or certificates required by the Westchester County Department of Health for the operation of a food service establishment. If the Licensee fails to obtain the permits required for the operation of a food service establishment within sixty (60) days from the date on which the Licensor signs this License Agreement, the Licensor shall have the right to cancel this License Agreement by giving written notice of cancellation to the Licensee. 9. The Licensor shall be entitled to enter the area under the Licensee's control for the purposes of inspecting the Licensee's operation. 10. (a) The Licensee's failure to comply with the applicable health code regulations shall be deemed a default under this License Agreement. (b) The Licensee shall forward to the Licensor copies of all notices of health code violations issued to it within twenty-four (24) hours of their receipt. If the Licensee fails to correct the violation by the time specified for correction by such notice, then in addition to any other remedies it may have, the Licensor amay demand that the Licensee cease operations and the Licensee shall cease operations immediately upon receipt of written notice to do so from the Licensor (ii) shall have the right but not the obligation to correct the violation in which case within thirty (30) days of being_ presented with an invoice therefor, the Licensee shall reimburse the Licensor for all of the "soft" and "hard" costs incurred in connection with removing the violation, including the pro -rated portion of the salaries (including overtime) of the Licensor's employees who perform or supervise the removal of the violation. 11. The Licensee shall keep books of accounts and records of all operations and establish a system of bookkeeping and accounts in a manner considered to be good accounting practice according to the American Institute of Certified Public Accountants and satisfactory to -4- Page 18 of 56 the Superintendent of Recreation and shall permit inspection of such books and records by the Licensor as often as deemed necessary by the Superintendent of Recreation. The Licensee shall submit at the end of each year a certified, audited annual report of its operations. Moreover, the Licensee shall submit copies of its quarterly New York State Sales Tax Returns. 12. (a) The Licensee shall not grant any other party the use of the Concession Area. (b) Except as specified in paragraphs 12 (c), 12 (d) and 12 e),Tthe Licensee shall have the exclusive right, and the obligation, to cater functions for which the Hommocks Outdoor Pool Complex and the Hommocks Ice Rink have been rented by the Licensor to persons, organizations or groups that wish food service as part of their function. The Licensor shall advise such renters of the Licensee's exclusive right to cater their event. Notwithstanding that exclusive right, persons attending such a function may bring Eake of Eul Eakesdesserts that are not purchased from the Licensee. (c) The Licensee shall not have the exclusive right to cater the following functions: the Icebreaker tournament, the summer swim team fundraiser and two events conducted by the Mamaroneck Youth Hockey Association. The Licensor shall have the right to substitute any of the listed functions with other functions but under no circumstances shall there be more than four such functions during any calendar year. This numerical limitation does not apply to functions or events described in paragraphs 12 (d), 12 (e) or 12 (f). (ed) Annually, the Licensor may use the services of other persons or entities to cater "four -one (41) functions at the Hommocks Ice Rink or Hommocks Outdoor Pool Complex. Le) The Licensee shall not have the exclusive right to cater functions for which a permit is issued pursuant to Chapter 99 of the Code of the Town of Mamaroneck for filming to be conducted at the Hommocks Ice Rink or Hommocks Outdoor Pool Complex. 13. The Licensee shall not conduct any business which is not legally permitted to be conducted in the Concession Area. Such use constitutes a default under this License Agreement. 14. The Licensee shall provide the Licensor with a certificate of insurance as outlined -5- Page 19 of 56 in Schedule A holding harmless, indemnifying and defending the Licensor its officers, agents, volunteers and employees from any and all claims arising directly or indirectly from the operation of the concession business and stand. Such insurance shall not be less than three million ($3,000,000.00) dollars of general liability, broad form insurance which shall provide for a sixty (60) day notice of cancellation and which shall specifically include coverage for products liability, negligence, public liability insurance and shall name the Licensor as co-insured. The first certificate shall be delivered to the Superintendent of Recreation before the Licensee commences operations. Certificates providing insurance for later periods shall be delivered to the Superintendent of Recreation before the insurance expires. 15. The Licensee shall provide to the Superintendent of Recreation certificates of insurance indicating that the Licensee has Workers' Compensation Insurance. The first certificate shall be delivered to the Superintendent of Recreation before the Licensee commences operations. Certificates providing insurance for later periods shall be delivered to the Superintendent of Recreation before the insurance expires. 16. The Licensee shall furnish the Town with a security deposit bond in a form that is acceptable to the Attorney for the Town in the penal sum of one thousand dollars ($1,000) in the form of a bank account assigned to the Town of Mamaroneck or cash or equivalent security, as security for faithful performance and non -negligent performance of the agreement. It will remain with the Town for the term of the license agreement. 17. This License is personal to Licensee. The Licensee may not assign its rights or obligation under this License Agreement to any other person, partnership, limited liability company or corporation. Nor may the present members of the Licensee transfer their membership interests in the Licensee during the term of this License Agreement. 18. The Licensee will accept the concession area and its equipment "as is" in their present condition. The Licensee shall, at its own expense, make such repairs or improvements necessary to maintain those areas of the rink/pool complex used by the concessionaire and shall be responsible for the daily maintenance and upkeep. The Licensee will not make alterations, additions or improvements to the facility without prior written consent of the Superintendent of Page 20 of 56 Recreation. All alterations, additions and improvements whether temporary or permanent in character, shall be deemed the property of the Licensor and shall remain upon the premises at the termination of this License Agreement. All alterations and additions must comply with all state and local building codes and regulations. The Licensee will not be responsible for major structural repairs to roofs, exterior walls, heating or plumbing. The Licensee shall be responsible for the repair and maintenance of all Town owned equipment during the term of the license. 19. The Licensee at its sole cost and expense, shall supply, maintain and replace all equipment required for the proper operation of the concession including bi-annual inspection of Ansul Fire suppression and Exhaust systems. All equipment shall comply with all applicable fire, electrical and safety codes. All equipment must meet or exceed Department of Health regulations and must be of commercial quality. 20. This License Agreement may be terminated by the Licensee for any reason or no reason, prior to expiration on 6 months written notice to the Licensor. If the Licensee terminates, vacates or abandons the Concession Area without providing the Licensor 6 months written notice, the Licensee shall be responsible to Licensor for 6 months Base License Fee. The Licensor, upon thirty (30) days written notice, may terminate this License Agreement if it deems that the Licensee is failing to fulfill its obligations under this License Agreement or to provide adequate service. 21. All existing fixtures and appliances as listed on Schedule B shall remain the property of the Licensor. 22. This License Agreement does not constitute a joint venture. The Licensee shall remain solely liable for any damages arising out of its or its agent's or employees' conduct. 23. The Licensor shall pay for all water charges. The Licensee shall pay for electric and gas charges to the Concession Area, which shall be billed directly to the Licensee and shall be in the Licensee's name alone. If it is impossible to install electric and gas meters for the Concession Area, the Licensee shall reimburse the Licensor for electric and gas charges based upon a formula that will reflect the Licensee's usage of such services. -7- Page 21 of 56 24. The Licensee will comply with all the requirements of the Board of Health, Municipal and State Authorities and Police and Fire Departments and the Federal Government and any and all of their departments and bureaus applicable to the Concession Area and shall obtain at its own cost and expense all required licenses and permits, and will not create or permit any nuisance in the Concession Area hereby licensed to the annoyance of neighboring occupants. Furthermore, the Licensee shall abide by any and all Federal, State and Local laws with respect to equal opportunity in employment and accessibility. 25. Notices pursuant to this Agreement shall be served in writing by certified mail, return receipt requested, at the addresses indicated above. 26. The Licensee shall not place any sign or advertisement upon any property of the Town without written approval by the Superintendent of Recreation. 27. The Licensee shall pay all applicable taxes and comply with all Federal and State income tax regulations. 28. The Licensee will not assign, mortgage or pledge its rights or obligations under this License Agreement. 29. The Licensee shall not permit the Concession Area to be occupied or used for any business deemed by the Licensor to be extra hazardous on account of fire or otherwise. If the Licensee breaches this covenant, then in addition to any other remedies it may have, the Licensor may demand that the Licensee cease operations and the Licensee shall cease operations immediately upon receipt of written notice to do so from the Licensor. 30. At the expiration of this License Agreement, the Licensee will quit and surrender the Concession Area in good condition 31. The Licensor shall be exempt from any and all liability for damages or injury to person or property caused by or resulting from the Licensee's negligence and the Licensee shall keep, hold harmless and defend the Licensor from all liability arising out of the Licensee's negligence. 32. The Licensee will not, nor will the Licensee permit other persons, to do anything in the Hommocks Ice Rink, or bring anything into the Hommocks Ice Rink that will increase the Page 22 of 56 premium for of fire insurance. 33. (a) The Licensee must give the Licensor prompt notice of fire, accident, damage or dangerous or defective condition. (b) If fire or other casualty is caused by an act or neglect of the Licensee or its employees, all repairs to the Hommocks Ice Rink will be made at Licensee's expense. 34. The Licensor has the right to demolish or rebuild the Hommocks Ice Rink if there is substantial damage by fire or other casualty. The Licensor may cancel this License Agreement after substantial fire or casualty by giving the Licensee written notice of the Licensor's intention to demolish or rebuild. This License Agreement will terminate thirty (30) days after the Licensor's cancellation notice to the Licensee. The Licensee must surrender the Concession Area to the Licensor on or before the cancellation date in the notice. If the License is canceled, the Licensor is not required to repair the Concession Area or the Hommocks Ice Rink. Cancellation will not release the Licensee of liability in connection with the fire or casualty. 35. The Licensor shall have the right to enter in and upon said Concession Area at all reasonable hours of the day during said License to ascertain if said Concession Area is kept in proper repair and condition. 36. The Licensor may permit avisitors to bring food or non-alcoholic beverages into the Hommocks Outdoor Pool Complex in a small personal -sized cooler designed to be carried by hand or in a handbag and(ii) athletes playing or performing in games, tournaments or exhibitions in the Hommocks Ice Rink or the Hommocks Outdoor Pool Complex to bring water or sports drinks for their personal consumption. Except as specified in paragraphs 12 (c), 12 (dJ and 12 e), Tthe Licensor shall prohibit all outside food and beverages to be brought into the Hommocks Ice Rink. 37. If the Licensee defaults in the performance of any term, condition or covenant herein contained, the Licensor, at its option and in addition to any right it might have to seek damages, injunctive relief or any other lawful remedy may terminate this License Agreement upon forty- eight (48) hours written notice to the Licensee. The notice of termination will be deemed -9- Page 23 of 56 withdrawn if the default is cured prior to the date of termination. In the event of such termination, the Licensor may take custody of any use of any property of the Licensee located in the Concession Area on the date of termination. 38. The Licensee waives all rights to redeem under any law of the State of New York, if it is found such rights exist by a court of competent jurisdiction. 39. The Licensee shall and will keep the Concession Area in good order and repair during the term of this License Agreement and upon failure to do so, the Licensor may perform all repairs which may be necessary in and about the Concession Area. The Licensee shall reimburse the Licensor for the cost and expense of such repairs. 40. The failure of the Licensor to insist upon strict performance of any of the terms, conditions and covenants herein, shall not be deemed a waiver of any rights or remedies that the Licensor may have, and shall not be deemed a waiver of any subsequent breach or default in terms, conditions and covenants herein contained. 41. This Agreement constitutes the entire understanding between the parties hereto and may only be changed by a writing signed between the parties hereto. IN WITNESS WHEREOF, the parties hereto have signed their names on the date first written above. Administrator -10- Town of Mamaroneck am Meredith S. Robson, Town Strada Food LLC Page 24 of 56 Tanuary 7, 2022 -11- John DeMairo, Member Page 25 of 56 Schedule "A" INSURANCE SCHEDULE The successful bidder shall supply and maintain insurance which defends, indemnifies and holds harmless the Town of Mamaroneck, its officers, employees and agents from and against any and all liability, damage claims, demands, costs, judgments, fees, attorney's fees or loss arising directly out of acts or omissions hereunder by the contractor or third party under the direction or control of the contractor. The successful bidder must furnish the Town with Certificate of Insurance and the Endorsement prior to commencement of work. The required coverage shall not be less than the following: 1. Workers Compensation and Employers Liability Insurance, New York State Disability and Unemployment Insurance in accordance with the laws of the State of New York. 2. Commercial General Liability Insurance General Liability $1,000,000/each occurrence and $2,000,000 Aggregate limits Automobile Liability $1,000,000 Contractual Liability Must be printed on certificate Fire Damage $100,000 Medical Expense $5,000 INSURANCE CERTIFICATES SHALL NAME THE TOWN OF MAMARONECK, AS ADDITIONAL INSURED AND SHALL STATE THAT ALL COVERAGE SHALL BE PRIMARY TO ANY OTHER INSURANCE COVERAGE HELD BY THE TOWN. The Town of Mamaroneck is named as additional insured for all general and excess liability coverage based on the contractual liability of the named insured. Such general and excess liability coverage shall be primary to any other coverage carried by the Town of Mamaroneck with respects to acts or omissions of the named insured. It is intended by the parties hereto that the general and excess liability insurance provided by the concessionaire shall be primary to any other coverage carried by the Town of Mamaroneck with respect to liability coverage arising out of any act or omissions by the concessionaire. The Town of Mamaroneck will be named as an additional insured. Nothing contained herein shall be construed as making said general and excess liability insurance primary insurance for acts or omissions of the Town of Mamaroneck. Cancellation: All policies must be endorsed with a provision that the policies will not be cancelled or materially changed without sixty (60) days advance written notice. All insurance policies are required to be written on an occurrence basis and shall be maintained for the life of the contract. WIM Page 26 of 56 Schedule "B" CURRENT TOWN OWNED EQUIPMENT • 1 x True Manufacturing Co. Freezer • 1 x True Manufacturing Co. Refrigerator • 1 x Southbend S Series Range • 1 x Vulcan LG Series Gas Fryer • 1 x Vollrath Cayenne Charbroiler • 1 x Hoshizaki Self -Contained Crescent Cuber • 1 x Advance Tabco Dish Cabinet • ANSUL Fire Suppressing System -13- Page 27 of 56 Schedule "C" HOURS AND DAYS OF OPERATION The Hommocks Park Ice Rink is generally open weekdays from 1:00pm to 11:00pm and 7:00am to 11:00pm on Saturday, Sunday and holidays, October 1 to mid-April. See schedule below. Additional concession hours available during skating lessons, program clinics, hockey games and birthday parties. Hommocks Pool Summer Hours: The Hommocks Pool is generally open for public swim weekdays Noon to 7:30pm, weekends 10:00am to 7:30pm mid-June to Labor Day. Rink Daily Public Skating Schedule October 2nd, 2021 to April 3rd, 2022 Saturday and Sunday public skating sessions end at 3pm October 2nd thru October 31s' 12:30 pm - 2:30 pm 1:00 pm -5:15 pm 1:00 pm -5:15 pm 1:00 pm -5:15 pm 7:30 pm - 9:30 pm 1:00 pm - 4:00 pm* 11:30 am - 4:00 pm* Rink Daily Public Skating Schedule April 5 — June 12, 2022 Tuesdays thm April 26th 1:00 to 5:15pm Thursdays thm April 28th 1:00 to 5:15pm Fridays thm June 10th 1:00 to 5:15pm Sundays thru June 12th 11:30 am to 4:00 pra *** * * * Sundays in May and June HOLIDAY SKATING SCHEDULE: The Rink will operate a public session from 11:30 am to 5:15 pm daily on all school holidays listed. RINK CLOSED: Thanksgiving, Christmas, and Easter. W[E Page 28 of 56 "Except Wednesday November 24111, 1:00-5:15pm Columbus Day October 11 Veteran's Day November 11 *Wednesday Before Thanksgiving Day November 24 Friday After Thanksgiving Day November 26 Christmas December 23 — 31 Martin Luther King Day January 17 February 21 — February Mid -Winter Recess 25 -15- Page 29 of 56 THIS ITEM HAS NO DOCUMENT - DISCUSSION - COMPREHENSIVE PLAN Page 30 of 56 §\}{0/2\ / (\§)\ //MM m = yy= $ �°\\\� & - o u- [ 4 )7/c / _ / / C) , 7$5_ §\}{0/2\ / (\§)\ //MM m = yy= $ �°\\\� & - o u- [ 4 )7/c / _ U \ \� 7$5_ \» _ z0 w u §) /2± � §\}{0/2\ / (\§)\ //MM m = yy= $ �°\\\� & - o u- [ 4 / \\\j� z\)� \ \ ~ §\}{0/2\ / (\§)\ //MM m = yy= $ �°\\\� & - o u- [ 4 / \ ~ _ z0 w u ) - \ � t C)4 w ; w3alcL y�\\(\� { -6 (/ \ u J m / @!2 g \ \ / / _ w §\}{0/2\ / (\§)\ //MM m = yy= $ �°\\\� & - o u- [ 4 / \ � w / \ � C)4 w ; w3alcL y�\\(\� { -6 (/ \ u J m / @!2 g §\}{0/2\ / (\§)\ //MM m = yy= $ �°\\\� & - o u- [ 4 THIS ITEM HAS NO DOCUMENT - DISCUSSION - UPDATES ON VARIETY OF ISSUES Page 32 of 56 December 15, 2021 MINUTES OF THE REGULAR MEETING AND WORK SESSION OF THE TOWN BOARD OF THE TOWN OF MAMARONECK HELD DECEMBER 15, 2021 BEGINNING AT 5:00 PM, AND CONTINUING AT 8:00 PM. PURSUANT TO THE GOVERNOR'S EXECUTIVE ORDER NO. 202.1, SUSPENSION OF LAW ALLOWING THE ATTENDANCE OF MEETINGS TELEPHONICALLY OR OTHER SIMILAR SERVICE: Article 7 of the Public Officers Law, to the extent necessary to permit any public body to meet and take such actions authorized by the law without permitting in public in-person access to meetings and authorizing such meetings to be held remotely by conference call or similar service, provided that the public has the ability to view or listen to such proceeding and that such meetings are recorded and later transcribed; PRESENT: Supervisor Nancy Seligson Councilwoman Abby Katz Councilwoman Jaine Elkind Eney Councilwoman Sabrina Fiddelman Councilman Jeffery L. King ALSO PRESENT: Christina Battalia, Town Clerk Meredith S. Robson, Town Administrator Connie Green O'Donnell, Deputy Town Administrator William Maker, Jr., Town Attorney Lindsey Luft Assistant to the Town Administrator CALL TO ORDER - WORK SESSION The Worksession of the Town Board was called to order by Supervisor Seligson, then on motion of Councilwoman Katz, seconded by Councilwoman Fiddelman, the Work Session was unanimously opened at 5:00 p.m. Additionally Present: Tracy Yogman Town Comptroller Updates — (a) LMC Media (b) Sanitation (c) Recreation (added item) (a) Councilwoman Katz issued a detailed recap of the recent Board of Control meeting. Additional to the memo topics, Councilwoman Katz stated that 2022 funding for LMC Media has been approved. Although, the Village of Larchmont will negotiate with franchises directly, they will continue funding LMC Media's budget. There are new questions based on the Village of Larchmont no longer participating in the Board of Control; Ms. Robson will work with Mr. Maker on answers to the questions posed in the memo. Ms. Nichinsky, incoming Councilwoman, asked if a write up could be prepared to better understand the history of where the Town finds itself today. Mr. Maker stated that he had prepared memos a few years ago and he will reissue them to the Town Board. The Town Board would like to begin work on a services agreement with LMC Media. Page 33 of 56 December 15, 2021 (b) The Town Board reviewed a memo from the Town Supervisor, which addresses a proposal for allocating fund balance in the Commission to address the overcharges to the Village of Larchmont. The Village of Larchmont has agreed to accept the proposed distribution of fund balance as a resolution to the overcharges. The Town Board discussed their hesitance at using the entire fund balance, adding this goes against Town policy of no less than 15% for fund balances. There was discussion on how the figures in the memo were calculated, and Tracy Yogman Town Comptroller screen shared an additional document titled Calculation of Undercharge/Overcharge 2016-2020 using 3.8% Correction. Supervisor Seligson stated the use of the fund balance is the only mechanism to rectify the overbilling. Councilwoman Katz would like the Town Board to meet prior to the next joint Sanitation discussion meeting with the Village of Larchmont. Councilwoman Elkind Eney would request in writing that the issuance of the fund balance would create a 'clean slate'. Supervisor Seligson emphasized finalizing this arrangement before the end of the year. The Town Board 'agreed in principal', barring no new information that disputes what was presented, with the addition of a release clause. (c) Councilwoman Elkind Eney gave an update on Recreation as follows: 1) There was a favorable replacement for the position of Ice Rink Manager, but it appears that individual has now declined the position, and the search will start over. Mr. Lunde is retiring in March, so there is concern about the transition. 2) Pre COVID, the Town was approached by Fields For Kids (FFK) with a proposal for a track and field in the Town. They have returned to the Recreation Commission with a proposal for a master plan for all fields and facilities in the three municipalities. FFK has not approached the two villages about the plan yet. The question posed by FFK is whether the Town would agree to a Tri -Municipal Master Plan. It was noted as a reminder to FFK, that the Hommocks Field are not available for development due to its environmental location, drainage and piping from Hampshire property. Discussion — Mask/Vaccine/Testing Mandate Deferred until January. Review — Manaeement and Non-union 2022 Salaries The Town Board reviewed the proposed salary increase of 2.25% for Management and Non-union employees. The change in salary for the Building Superintendent reflects a change from overtime into salary. This approval is on the regular agenda for this evening. Review — 2022 Ambulance Service Fee Schedule Additionally Present: Mike Liverzani Ambulance District Director The Town Board reviewed the change in fees. Approval is on the regular agenda for this evening Review - Hazard Mitieation Plan Annex Additionally Present: Mike Liverzani Ambulance District Director The Town Board reviewed the latest draft, which included comments and corrections from the prior meeting. Mr. Liverzani was asked to review and add the 2020 Census figures as the current draft reflects 2 Page 34 of 56 December 15, 2021 the 2010 Census figures. It was noted that the Town Plan is a section of the County's Plan. Approval is on the regular agenda for this evening. Discussion —January 2022 Town Board Meeting Schedule The Town Board discussed the purpose of the January 5, 2022 meeting. Mr. Maker stated that because the purpose of the meeting is for training and orientation it does not constitute a public meeting. The Town Board set the schedule for a January 12 meeting for a worksession beginning at 5:00, followed by the organizational agenda/resolutions and the swearing in of the newly elected officials. The January 19, 2022 meeting will be a standard format with a 5:00 worksession and an 8:00 pm regular agenda. Review — Oneration of Food and Refreshment Concession Bid Deferred until January. Review — Revisions to the 2022 Preliminary Town Bud The Town Board reviewed an additional schedule reflecting the changes, screen shared by the Town Comptroller, as well as an amended transmittal letter. This will be presented to the public during tonight's public hearing. 2021— Capital Budget Amendments The Town Board reviewed the schedule prepared by the Town Comptroller. It was noted that the transfer for item number 4, Rye Lake UV Facility, reflects a temporary transfer while the Town waits for expected grant funding. Approval is on the regular agenda for this evening. ADDED ITEM Sewer Svstem Rehabilitation — Trenchless Lini Additionally Present: Rob Wasp Town Engineer The Board received the bid report from the Project Director, John LaGorga, for phase two of the Sewer System Rehabilitation project. He has reviewed the qualifications and experience of the bidders, and is recommending the bid be awarded to Kenyon Pipeline Inspection, LLC. Approval was added to the regular agenda for this evening. Mr. Wasp started that the work is to begin in early March. EXECUTIVE SESSION On motion of Councilwoman Fiddelman, seconded by Councilwoman Katz, the Board unanimously agreed to enter into an Executive Session to discuss the employment history of particular persons for appointments to Boards and Commissions. 3 Page 35 of 56 December 15, 2021 On motion of Councilwoman Katz, seconded by Councilman King, the Board unanimously agreed to resume the Regular Meeting. CALL TO ORDER - REGULAR MEETING The Regular Meeting of the Town Board was called to order by Supervisor Seligson at 8:00 p.m. Supervisor Seligson noted that the Town Board met for a worksession beginning at five o'clock this evening. SUPERVISOR'S REPORT After twenty-two years serving the Town, first as Council Member for twelve years and then as Town Supervisor for ten years,/ will be stepping down at the end of this year. /want to thank you for the opportunity to serve the community. 1 have loved this job and this community. Throughout my tenure, we have continued to run an open, transparent, high functioning government with excellent resident services. l have enjoyed working with the Town's highly skilled professional staff and am especially proud to have worked with our many dedicated and committed volunteers. • In 2012, my first year as Town Supervisor, we implemented the first property reassessment in over 30 years and successfully addressed several crises. • The Housing Settlement Crisis: The Town Board amended the zoning laws, created policies to encourage affordable housing and worked with the federal housing monitor to respond to the Federal spotlight • Super Storm Sandy: We declared an emergency, set up an Emergency Operations Center in the Firehouse, instituted daily communication and updates with residents and kept government services operating • Fiscal Recovery: We recovered a TripleA rating from Moody's Investor Services and implemented a fund balance recovery policy. Over the years, we improved and increased communications with monthly e -newsletters, twice yearly mailed newsletters, emergency robocalls and several Facebook pages. We purchased the VFW David Potts Post on the Post Road and turned it into a thriving Senior Center and alternate meeting space. We responded to and survived Storm Isaias and most recently Hurricane Ida. We continue to weather Covid together, although not so well on my part as 1 tested positive last Sunday and have been quarantining and suffering this week. It has been my honor to represent the Town of Mamaroneck on the board of Westchester Joint Water Works, serve as Commissioner of the Larchmont Mamaroneck Joint Garbage Commission and as President of the Westchester Municipal Officials Association. With the interest of enthusiastic volunteers, we created the Town's first environmental committee, the Sustainability Collaborative. The Collaborative holds monthly meetings that often attract scores of interested residents beyond the ten appointed members. 4 Page 36 of 56 December 15, 2021 The Collaborative has helped the Town implement an Energy Performance Contract, Food Scrap Composting, andaCommunitySolar Project, win grants for funding Electric Vehicle Charging Stations and the purchase of Electric Vehicles and create the Healthy Yards adLove Your Food Programs. As Supervisor, it has been my goal for the Town residents to appreciate the Town's local efforts to restore and protect our environment. l believe we, at the local level, have an important role, responsibility and opportunity to combat climate change, reduce flooding, employ renewable resources, and celebrate our natural areas. During the past several years, the Town has been recognized as a leader in New York State for its environmental initiatives. Those initiatives have produced not only environmental and quality of life benefits, but have generated significant grant funding and cost savings, enabling us to keep tax increases to a minimum. With New York State's ambitious sustainability goals and the federal government's infrastructure bill, we have the opportunity to do more. Thank you for recognizing and appreciating our efforts. 1 hope all of us will continue to work together to improve the sustainability and resilience of the Town as we show we care for this beautiful community we call home. 1 will mention a few meetings from the past two weeks. Meredith, Director of Emergency Services Michael Liverzani and 1 met with FEMA representatives to better understand how residents can apply for funding to elevate their homes to protect them from flooding. We learned that residents are not permitted to apply; only municipalities can apply on behalf of residents. The federal application process is long and complex, but now that we know the process, we will continue to explore to see if it is a possibility. We also met with representatives from NYPA to discuss the countywide aggregate community solar program. The Town had submitted four possible sites for community solar in response to the initial outreach. NYPA and Westchester County are now reviewing potential sites in more detail. We hope that at least one of our sites will be included. 1 am very pleased to announce that Dolores Battalia was inducted into the Westchester County Senior Citizen Hall of Fame on December 3. Dolores served the Town as Town Supervisor and Town Justice, and continues to serve the Town as Chair of the Housing Authority. She is a well-known and beloved force and leader in the Town of Mamaroneck. It was a pleasure to join the Village of Larchmont for the swearing-in of trustees Dana Post and Bridget Brennan and Justice Thea Beaver. Congratulations to Village of Mamaroneck Mayor Tom Murphy and Nora Lucas on their swearing-in as well. Last week, the Senior Center hosted the first Senior Citizen holiday lunch in almost two years! One hundred people enjoyed the delicious lunch, holiday music and dancing. Thank you to Stephanie Hart and Kathy Flynn for organizing and running such a wonderful party. Lastly, the 2022 budget! We plan to pass the 2022 budget tonight after the continuation of the public hearing. BOARD OF FIRE COMMISSIONERS Commissioner Seligson called the Meeting to order, then on motion of Commissioner Fiddelman, seconded by Commissioner King, the Board of Fire Commissioners was unanimously declared open. 5 Page 37 of 56 December 15, 2021 Present were the following Members of the Commission: Commissioner: Nancy Seligson Commissioner: Abby Katz Commissioner: Jaine Elkind Eney Commissioner: Sabrina Fiddelman Commissioner: Jeffery L. King PUBLIC HEARING — 2022 Town Preliminary Budget and the 2022 Mamaroneck Fire District Preliminary Budget The following Notice of Public Hearing is entered into the record as follows: ADJOURNED PUBLIC HEARING TOWN OF MAMARONECK, NEW YORK PRELIMINARY 2022 TOWN BUDGET and PRELIMINARY TOWN OF MAMARONECK FIRE DISTRICT #1 BUDGET NOTICE IS HEREBY GIVEN, that pursuant to Section 130 of the Town Law of the State of New York, the Town Board and the Board of Fire Commissioners have adjourned the public hearing until Wednesday, December 15, 2021 at 8:00 PM, to consider the Town's Preliminary Budget and the Mamaroneck Fire District Preliminary Budget for the calendar year commencing January 1, 2022 and ending December 31, 2022. The 2022 Preliminary Budgets may be viewed on the Town's website www.townofmamaroneckny.org beginning November 22, 2021. You may also view the meeting on local municipal access television (Cablevision 75, 76, 77 or Verizon 34, 35, 36) or on LMC Media's website, https://Imcmedia.org/. PLEASE TAKE FURTHER NOTICE, that the proposed salaries of the members of the Town Board are as follows: Supervisor, $40,607 Town Council (4) $6,497 each and the proposed salary for the Town Clerk is $105,668 and the Town Justices (2) $22,740 each. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK To be published: November 24, 2021 The Budget Transmittal Letter is entered into the record as follows: December 15, 2021 Honorable Supervisor Nancy Seligson Honorable Members of the Town Board Honorable Christina Battalia- Town Clerk Re: Town of Mamaroneck 2022 Adopted Budget 6 Page 38 of 56 December 15, 2021 We are pleased to present the 2022 Adopted Operating and Capital Budget for the Town of Mamaroneck. The Adopted Budget is prepared by the staff and proposes the necessary resources to continue to provide municipal services. The Town Board has had the opportunity to review the document and meet with staff to review budget submissions and has conducted work sessions to discuss the Proposed Budget. On December 1, 2021, the Town Board held a public hearing on the 2022 Preliminary Budget to receive comments from the residents of the Town. All comments and questions received have been considered and responded to as part of the budget process. We thank the residents for their participation. This is the second budget that has been prepared during the recovery of one of the most challenging times for the Town, the State and the entire country. The world has indeed changed as a result of the COVID pandemic. Despite the fact that a vaccine has greatly reduced the spread of the virus, both economic and social recovery is still in progress. Town program participation is increasing but there are many programs and facilities that have not been well attended just yet. We anticipate that as we move forward residents will be more comfortable participating in group programs and our services will return to pre -pandemic levels. As a result of that outlook, we have used our experience and that of the Town's executive staff to develop realistic estimates based on a conservative approach to revenue streams and expenses. Where we have an advantage is the financial strength of the Town government and its ability to successfully take on the challenges of the coming year. Our practice, even in the absence of a pandemic, has been to take a conservative approach to projecting revenues and expenses. Our reliance on financial projections for both expenditures and revenues helps to avoids large fluctuations in Town budgets and plan future years budgets that will assist in making decisions for the current year. The Town's fund balance management policy protects fund balances and avoids mismanagement of funds that can be problematic for future budgets. The Town Budget reflects a thoughtful and conservative approach to the financial management of the Town government. With this approach, the Town can fulfill its mission of providing effective services to the community at an excellent value. Our strong fund balance positions allowed us to weather the COVID-19 pandemic, Storm Isaias in 2020 and Tropical Storm Ida in 2021. Our fund balances provide security for those types of unexpected events and projects. Without the availability of those funds, the Town would have had to incur temporary debt while waiting for federal relief which can often take up to two years to receive. It is true that out of adversity comes opportunity. The Town rose to the occasion to continue to protect and serve its residents and employees. We have implemented safety protocols to prevent the spread of COVID, conducted public videoconferencing to keep the public informed, conducted tax collections and other operations remotely by providing free on-line options to residents, delivered meals to those in need, removed massive amounts of debris, and participated in the rescue efforts of our residents in the latest storm. These efforts have strained our resources and require that we invest in technology, infrastructure and vehicles that will prioritize the safety of our residents. By making this investment, the Town is poised to serve its residents at all times. Although economic conditions in our region have been uncertain in 2021, the Town's Aaa credit rating was reaffirmed by Moody's in 2021. The rating allowed the Town to issue debt of $6.9 million for capital projects at the very low rate of 1.2%. Maintaining the Town's credit rating remains a strategic goal that the Town is committed to as we move forward with critical capital projects at a lower cost. 2022 Adopted Budget Overview The balanced budget as proposed totals $53.2 million, an increase of $11.3 million from 2021. The majority of this increase is due to the incorporation of the Housing Assistance Program of $7.6 million. The program provides funding for those in need of housing assistance and is fully funded with federal aid so it does not have a net effect on the Town budget. 7 Page 39 of 56 December 15, 2021 Total revenue to meet such expenditures is made up of $29.1 million in tax revenue, $21.6 million in non - property tax revenue and $2.5 million in fund balance support. The tax levy increase, itself, is $1.6m. This budget is unusual in that there are many factors that contributed to the budget increase. Expenses increased by $11.3 million, or 26.86%. Many of the capital projects and technology investments that have been previously deferred due to the uncertainties caused by the pandemic are now restored to provide efficient services for the public, health insurance rates have risen significantly, recreation programs have been restored and the anticipated impact of inflation has been included. Bargaining unit increases, capital projects investments and the incorporation of the Housing Assistance Program have also contributed to the total expenditure increase. We have focused on the following benefits in preparing this budget: ➢ Full restoration of the Town's recreation programs to pre -pandemic levels ➢ Investment in technology that will streamline on-line services for residents and ensure greater operational efficiencies. ➢ Robust investment in vehicles, including public safety vehicles, technology in those vehicles, water infrastructure, parking deck and other infrastructure projects to meet the needs of the community. ➢ Investment in police reform initiatives. ➢ Provision for the anticipated but unknown extent of inflation impacts as products seem to be scarcer and more difficult to purchase. ➢ Realistic estimation of revenues and expenses. RPVPnijP9 The Town depends upon a variety of revenue sources in order to finance government operations. The property tax remains the largest source of revenue (55%) to the Town. In 2022, the estimated tax levy will be $29.1m, an increase of 5.92% over 2021. The tax levy is not only a function of increases in expenses but also the performance of non -property tax revenues. Several categories of non -property revenue directly reflect the performance of regional and national economic performance. The volatility in these revenues is therefore cause for estimating revenue projections conservatively and maintaining a strong fund balance. As stated earlier, the 2022 budget reflects a major revenue increase of $7.1m that is a result of including the Town's Housing Assistance Program in the budget. This is a one-time variance in both the revenue and expenses without a net effect on the Town's budget because the Federal government fully funds this program. Other non -property tax revenues to support the budget total $13.6 million which is an increase of $2.6 million, or 22.2% from last year. Revenue increases were made in a number of areas including mortgage tax, sales tax, the second half of the American Rescue Plan Funds that will be transferred to the Capital Fund for 2022 projects, building permits and recreation programs. The total combined increase of mortgage, sales and building permit revenue of $1,264,000 has assisted in keeping the tax rate increase as low as possible. To maintain stability in year-to-year changes in property taxes and tax levies, the Town had previously initiated the use of fees as an alternative to property taxes. Where fees are applied, the cost of services is borne either in whole or in part by those using the service, which places the cost of that service on the user and not the taxpayer. The Town has used this technique successfully for recreation, ambulance, water and sewer services. However, the use of fees is not a universal remedy since other municipal services do not lend themselves to a fee-based system. Expenditures The Town's total expenditures for 2022 are projected to be $53.2 million, an increase of $11.3 million or 26.86% from 2021. The increase in expenditures is primarily a result of including the Town's Housing 0 Page 40 of 56 December 15, 2021 Assistance Program ($7.1m) in the budget, bargaining unit increases for personnel services ($587k), restoration of recreation programs to pre-COVID levels and other various personnel changes ($438k), employee benefits which primarily include medical insurance ($681k), increases in technology expenses ($89k) and appropriations for cash transfers for capital projects ($201k); transfer of American Rescue Plan Funds to Capital ($617k); general price increases and other one-time expenses ($1.1m) and debt service ($466k). Municipal services continue to be very labor intensive. Salaries and wages, exclusive of associated fringe benefits comprise almost 52% of the Town budget. Over the past four years, the Town has entered into long- term employment agreements with all of our major bargaining units, providing budgetary certainty for labor expenses over multiple years. Property Tax Cap Each year local governments in New York State must consider whether to adopt budgets that comply with the Property Tax Cap Legislation imposed by the Governor and New York State Legislature in 2011. Most local officials agree that the tax cap legislation does not reflect the realities of delivering municipal services, does not adequately account for long-term capital infrastructure needs and, in fact, may hamper the appropriate maintenance of such community assets. Compliance with the tax cap is particularly difficult for local governments, since the State government has failed to increase aid to local governments as it has to school districts in New York for more than ten years. Since 2011, the Town has complied with the tax cap guideline in six of the last ten budgets. The tax levy in the 2022 Preliminary Town Budget is above the State tax levy cap. Based upon the mandated formula, the 2022 Town tax levy cap limit is 2.25% which would provide for a maximum increase on the 2021 tax levy of $616,869. The proposed tax levy is $29,065,226. This is an increase of $1,625,613, or 5.92%. The large increase is a result of the commitment to capital needs, technology improvements, the cost increases identified in the Expenditure section in this memo and the impact of the transition to a structurally balanced budget. As discussed above, our resources will continue to be strained as we recover from Tropical Storm Ida. Our goal each year is to present a budget that finances municipal services at the greatest value possible to the community. We recognize that this increase exceeds the tax cap but it is important to understand that this reflects the investments in services and capital projects discussed in this memo, as a well as a change in strategy. 2022 Property Taxes The apportionment of the tax levy is a function of total property assessments for each of the Town's seven budget funds that are levied. Property taxes for 2022 are based upon property assessments that were finalized in September of 2021 by the Town Assessor in accordance with Real Property New York State law. In compliance with State guidelines and adhering to the Town's plan for cyclical reassessment, a Town -wide revaluation was completed in 2021. Completing a revaluation in accordance with State guidelines will ensure that home values will be valued at 100% of their market value. Total assessments applied to the Town -wide fund increased by about $410 million, or 4.2%. Assessment increases for other budget funds ranged from approximately $152-155 million. Each budget fund, by law, must have its own property assessments and tax rates. The exception to the revaluation requirement is for those funds financed completely by fees and charges. The Town of Mamaroneck and the Villages of Larchmont and Mamaroneck continue to be desirable communities in which to live. For that reason, there was an increase in the average residential assessed valuation to reflect changes in the local real estate market. The average assessment for a single-family home in the Town is $1.308 million. This is an increase of $57,000 or 4.56%. 9 Page 41 of 56 December 15, 2021 Understanding the Town of Mamaroneck budget is not always easy because of the different budget funds. Many do not realize that the Town provides services to the unincorporated Town as well as the Villages of Larchmont and Mamaroneck. Property owners in the Villages receive from the Town tax collection services for school and county taxes, recreational services, property assessment services and ambulance service. Property owners in the unincorporated area receive additional services including police, fire, sanitation collection and road maintenance. The tax rate increase proposed for 2022 is 1.13%. A property owner in the unincorporated area with an average assessment will incur a property tax obligation of $7,471 for all services. This is an annual increase of $406, or 5.74% over 2021. For property owners in the Villages with an average assessment of $1.308 million, their property tax obligation to the town will be $830, an annual increase of $108 for the year, or 14.9%. Individual property tax bills will vary depending upon the particular assessment when compared with this average. Capital Projects The 2022 Budget includes funding for capital projects either in progress or representing new initiatives. For funding purposes, capital projects are prioritized based upon need. The capital plan is a tool to assess the long-term capital project needs of the Town with projected funding sources. While a comprehensive capital plan is meant to forecast future needs, it requires annual updates to reflect the status of projects, new capital priorities, revised estimates and coordination of funding sources. The capital plan proposed for 2022 totals $8.2 million. It is important to note that the impact of Covid has delayed implementation of the capital plan for the last two years. Through the strategic use of fund balance, a total of $.6 million was applied to the 2022 Capital Plan allowing the Town to fund those projects on a pay- as-you-go basis. In addition, the capital plan includes $.5 million of grant funding, $.6 million of American Rescue Plan funds and $6.5 million of serial bond financing used for the Capital Plan. A section of the budget document is dedicated to a detailed presentation of the 2022 Capital Plan and also includes a projected capital plan for an additional four years. The challenge of maintaining our infrastructure will require a continuous effort by the Town. Investments in capital infrastructure are critical if we are to continue to provide municipal services to the community to ensure clean water, safe roads, safe equipment and a healthy environment. Sometimes it is easy to forget the underground utility systems that provide clean water each day and carry away sanitary sewage from our kitchens and bathrooms. Each year as our infrastructure gets older, the need for maintenance and replacement grows. The Town has come to realize that deferring capital infrastructure improvements only leads to far greater expense in the future and we are trying to "catch up" on deferred projects and provide for appropriate progress on capital needs in this budget. Some of the major projects included in the 2022 Capital Plan include the following: ➢ Town -wide street resurfacing program ➢ Technology investments ➢ Improvements to the Town's water transmission system ➢ Equipment replacements necessary to maintain Town services ➢ Improvements to recreational facilities to enhance leisure services to the community Fund Balance The 2022 budget provides for an application of reserves of $2.2 million which is a decrease of about $94,000 over. last year. The Town has increased the allocation for one-time expenses and capital projects by $200,000 and decreased funding for recurring expenses by $294,000. Asa result, 26% of the fund balance appropriation 10 Page 42 of 56 December 15, 2021 is for one-time use and 74% is appropriated for operational expenses. The fund balance has been healthy and stable enough to support these appropriations. The optimal use of fund balance, however, is for one-time expenses and is best not relied upon to fund operating budgets on an annual basis. The Town has been effective in utilizing fund balances to fund both operating costs and capital projects in the past, however, the plan for future years is to shift the reliance on fund balance to support operations to support one-time and capital expenses instead. By doing so, the Town will have a structurally balanced budget and at the same time utilize fund balances to reduce future debt costs. This will also prevent reliance on significant fund balance support that can fluctuate depending on future demands on Town resources. This budget provides for the start of this shift in the use of fund balance. This transition will likely take a number of years to complete and may require tax increases for the next several years as we reduce the reliance on fund balance to cover annual operating expenses. In addition to providing a structurally sound budget, this approach will allow for even greater flexibility during difficult years. Though not a complete change, more emphasis has been placed on appropriations for capital needs. The intent of this action is to keep pace with infrastructure and equipment needs and to further balance the burden of the capital projects and equipment expenditures for current and future taxpayers. This budget also avoids one of the strategies that most municipalities use which is to artificially minimize tax increases by deferring capital purchases and improvements. The Town is committed to protecting the community to the greatest extent possible and is, therefore, well aware of the financial dangers such action may impose. Such things as severe weather and unanticipated events require that we have optimal resources for our community. Conclusion Considering the unique circumstances in which this budget is prepared, we believe the 2022 Town Budget is a responsible budget that effectively meets the needs of the community. The magnitude of the Town's financial strength is quite evident in this budget. Our history of conservative financial management has paid off and allowed the Town government to endure a major national emergency and two local weather events while maintaining critical services at an excellent value. Of equal, if not greater importance, is that this budget provides the means for the Town to plan and protect our community in the future. Ours is an older community and with that comes the task and the challenge of maintaining older infrastructure to continue municipal services now and in the future. Much of the 2022 capital improvement program is dedicated to the upkeep of our facilities, technology and infrastructure investments in order to best provide for the community's future. We hope that the community will take the time to read the budget document. The budget document provides a wealth of information and illustrations that will help you understand in detail the workings of the Town government. We are pleased to announce that the 2021 Town Budget was awarded the distinguished Budget Presentation Award from the National Government Finance Officers Association. In closing, our sincere thanks to the staff of the Town for their work on the 2022 Town Budget. Their resourcefulness and professionalism were invaluable in preparing a budget that maintains the quality of life in the community, plans for the future and endeavors to improve services for our residents. They continue to rise to the occasion during critical events. Thanks also to the Supervisor and Town Board for their guidance in identifying the priorities to be met in the budget. s Meredith S. Robson Tracy Yogman CPA Town Administrator/Budget Officer Comptroller/Director of Finance 11 Page 43 of 56 December 15, 2021 On motion of Councilwoman Katz, seconded by Councilwoman Fiddelman, the Public Hearing was unanimously reopened. Tracy Yogman Town Comptroller shared her computer screen for the public, and presented the changes from the Preliminary Budget to the Budget presented this evening. Supervisor Seligson asked if any Town Board Members or the public wished to comment. There were no additional comments or questions. Supervisor Seligson stated that at the previous meeting and public hearing for the Budget, there were comments from a resident that were reviewed by the Town. On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, the Public Hearing was unanimously closed. On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, it was RESOLVED, that the Mamaroneck Town Board does hereby adopt the 2022 Town of Mamaroneck Budget and the 2022 Town of Mamaroneck Fire District Budget as presented. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye CITIZEN'S COMMENTS Supervisor Seligson asked if anyone in the audience wished to address the Town Board. Kevin Crowe, Larchmont Gardens' Civic Association addressed the Town Board. Mr. Crowe stated that there are less than the usual amount of geese at the Duck Pond, he believes the plantings are working, and The Town should take credit for that. Lillian Awidi, of Larchmont Acres addressed the Town Board regarding noise issues coming from the property where Trader Joes and Village Square Bagel are located. She questioned whether the special permit allowed for deliveries in the middle of the night. She emphasized how disturbing it is for the residents on that side of the building. She believes the special permit allows deliveries from 6:00 am to 9:00 pm, and currently it is happening 24 hours a day. Ms. Robson responded, that yes the special permit allows deliveries from 6:00 am to 9:00 pm only, and she and other residents should call the Police immediately when you hear or see violations. The time 12 Page 44 of 56 December 15, 2021 restorations on deliveries can only be enforced if the Police see the activity taking place. It was noted the special permit expires on July 10, 2023. The Board of Fire Commissioners continued their affairs. 1. FIRE CLAIMS On motion of Commissioner Elkind Eney, seconded by Commissioner Katz, it was RESOLVED that this Commission does hereby authorize payment of the following Fire Department Claims as approved by the Fire Chief and audited by the Comptroller's Office: The above resolution was put to a roll call vote: Commissioner King Aye Commissioner Fiddelman Aye Commissioner Elkind Eney Aye Commissioner Katz Aye Commissioner Seligson Aye 2. Other Fire Department Business Commissioner Elkind Eney read the Fire Report for the Month of November as submitted by Chief Hughes as follows: ALARM TYPE NUMBER Generals Minors Stills Out of Town (Mutual Aid) EMS Drills TOTAL Total number of personnel responding: Total time working: hours and minutes Commissioner Elkind Eney announced the new slate of Officers, Chief Shawn Hughes, Deputy Chief Tom Broderick and Second Deputy Chief Alex Rapp. She thanked the Department for their service, and for providing the Toys for Tots Drive and Skate with Santa. There being no further business to come before the Commission, on motion of Commissioner Elkind Eney, seconded by Commissioner Katz, the Commission unanimously adjourned and the Town Board reconvened. 13 Page 45 of 56 December 15, 2021 AFFAIRS OF THE TOWN 1. Appointments to Boards and Commissions BOARD OF ARCHITECTURAL REVIEW On motion of Councilman King, seconded by Councilwoman Elkind Eney, it was unanimously RESOLVED, that Diane Blum be reappointed as Member A of the Board of Architectural Review, said term shall expire on December 31, 2024, and BE IT FURTHER RESOLVED, that Edward Jacobson be reappointed as Member B of the Board of Architectural Review, said term shall expire on December 31, 2024, and BE IT FURTHER RESOLVED, that Edward Jacobson shall serve as Chairperson of the Board of Architectural Review for the year 2022, and BE IT, FURTHER RESOLVED, that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. BOARD OF ASSESSMENT REVIEW On motion of Councilwoman Fiddelman, seconded by Councilwoman Elkind Eney, it was unanimously RESOLVED, that Eve Neuman be reappointed as Member D of the Board of Assessment Review, said term shall expire on September 30, 2026, and BE IT FURTHER RESOLVED, that the foregoing appointment shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. BOARD OF ETHICS On motion of Councilwoman Fiddelman, seconded by Councilwoman Elkind Eney, it was unanimously RESOLVED, that Grace D'Alessio be reappointed to the position of Member B of the Board of Ethics, said term shall expire on December 31, 2024, and BE IT, FURTHER 14 Page 46 of 56 December 15, 2021 RESOLVED, that Robert Degen be reappointed as Member A of the Board of Ethics, said term shall expire on December 31, 2024, and BE IT, FURTHER RESOLVED, that Robert Degen shall serve as the Chairperson of the Board of Ethics for the year 2022, and BE IT FURTHER RESOLVED, that the foregoing appointments shall be effective immediately upon the appointee taking and subscribing the oath mandated by section 25 of the New York Town Law. PLANNING BOARD On motion of Councilwoman Fiddelman, seconded by Councilwoman Katz, it was unanimously RESOLVED, that Elizabeth Cooney be reappointed as Member D of the Planning Board, said term to expire on December 31, 2026, and BE IT, FURTHER RESOLVED, that Elizabeth Cooney shall serve as Vice Chairperson of the Planning Board for the year 2022, and BE IT, FURTHER RESOLVED, that Ralph Engel shall serve as Chairperson of the Planning Board for the year 2022, and BE IT, FURTHER RESOLVED, that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. SUSTAINABILITY COLLABORATIVE On motion of Councilman King, seconded by Councilwoman Elkind Eney, it was unanimously RESOLVED, that Karen Khor be reappointed to the position of Member B of the Sustainability Collaborative, said term to expire on December 31, 2024, and BE IT, FURTHER RESOLVED, that Karen Khor shall serve as Co -Chairperson of the Sustainability Collaborative for the year 2022, and BE IT, FURTHER RESOLVED, that June Wallach shall serve as Co -Chairperson of the Sustainability Collaborative for the year 2022, and 15 Page 47 of 56 December 15, 2021 RESOLVED, that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. TRAFFIC COMMITTEE On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, it was unanimously RESOLVED, that Matthew Wrzesniewsky be reappointed as Member A of the Town of Mamaroneck Traffic Committee, said term to expire on December 31, 2024, and BE IT, FURTHER RESOLVED, that Doris Block shall serve as the Chairperson of the Traffic Committee for the year 2022, and BE IT, FURTHER RESOLVED, that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. ZONING BOARD OF APPEALS On motion of Councilwoman Katz, seconded by Councilwoman Fiddelman, it was unanimously RESOLVED, that Carol Miller be appointed as Member B of the Zoning Board of Appeals, to fill the unexpired term of Robin Nichinsky, effective January 1, 2022 and expiring on December 31, 2023, and BE IT, FURTHER RESOLVED, that Arthur Wexler shall serve as Chairperson of the Zoning Board of Appeals for the year 2022. BE IT, FURTHER RESOLVED, that the foregoing appointment shall be effective immediately upon the appointee taking and subscribing the oath mandated by section 25 of the New York Town Law. 2. Set Public Hearings —Veterans' Exemptions On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby set the date for a Public Hearing on the "2021 Increase in the Tax Exemption for Cold War Veterans" Law, for January 19, 2022 at 8:00 p.m., at the Town Center, 740 West Boston Post Road, and BE IT FURTHER, 16 Page 48 of 56 December 15, 2021 RESOLVED, that the Town Clerk is hereby authorized to publish the notice of said hearing in a newspaper appointed as an official newspaper, and that said Notice, be posted. On motion of Councilwoman Elkind Eney, seconded by Councilwoman Fiddelman, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby set the date for a Public Hearing on the "2021 Increase in the Alternative Veterans Tax Exemption" Law, for January 19, 2022 at 8:00 p.m., at the Town Center, 740 West Boston Post Road, and BE IT FURTHER, RESOLVED, that the Town Clerk is hereby authorized to publish the notice of said hearing in a newspaper appointed as an official newspaper, and that said Notice, be posted. 3. Authorization — 2022 Ambulance Service Fee Schedule On motion of Councilwoman Elkind Eney, seconded by Councilwoman Fiddelman, it was RESOLVED, that the Mamaroneck Town Board does hereby approve the 2022 Ambulance District Fee Schedule as follows: BLS Emergency $681(2%) ALS I Emergency $858(2%) ALS II Emergency $973(2%) ALS Assessment $70(0%) Mileage $18.00 per loaded mile The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 4. Approval - Hazard Mitigation Plan Annex On motion of Councilwoman Elkind Eney, seconded by Councilwoman Fiddelman, it was RESOLVED, that the Mamaroneck Town Board does hereby approve the Hazard Mitigation Plan Annex. 17 Page 49 of 56 December 15, 2021 The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 5. Set —January 2022 Town Board Meeting Dates On motion of Councilwoman Elkind Eney, seconded by Councilwoman Fiddelman, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby set the January 2022 Town Board Meetings as follows: January 5, for a worksession beginning at S:OOpm and Town Board Orientation and Training beginning at 6:OOpm. The Town Board Orientation will not open to the public. January 12, worksession beginning at S:OOpm, Organizational Agenda and Swearing in beginning at 7:30. January 19, worksession beginning at S:OOpm, and regular meeting beginning at 8:OOpm 6. Authorization — Operation of Food and Refreshment Concession Agreement DEFERRED 7. Authorization — 2021 Capital Budget Amendments On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, it was RESOLVED, that the Mamaroneck Town Board does hereby approve the 2021 Capital Budget Amendments, as detailed by the Town Comptroller as follows: ATTACHEMENT B The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 18 Page 50 of 56 December 15, 2021 8. Authorization — Management and Non-union 2022 Salaries On motion of Councilwoman Katz, seconded by Councilwoman Elkind Eney, it was RESOLVED, that the Mamaroneck Town Board does hereby approve the Management and Non-union 2022 Salaries, as detailed by the Town Administrator in the following schedule: ATTACHMENT C The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 9. Bid Award — Contract TA -21-14 Sewer Rehabilitation — Trenchless Lining On motion of Councilwoman Katz, seconded by Councilman King, the following was approved; WHEREAS, on November 16, 2021 the Town publically opened and read four (4 ) bids for Contract TA- 21-14 Sewer Rehabilitation — Trenchless Lining. NOW, THEREFORE, BE IT RESOLVED, that the Mamaroneck Town Board does hereby award TA -21-14, to the lowest responsible bidder meeting all of the Town's requirements, Kenyon Pipeline Inspection, LLC, for a total base bid amount of $1,445,410.00, and BE IT, FURTHER RESOLVED, that the Town Administrator is hereby authorized to execute said contract on behalf of the Town. The above resolution was put to a roll call vote: King Aye Fiddelman Aye Elkind Eney Aye Katz Aye Seligson Aye 19 Page 51 of 56 December 15, 2021 APPROVAL OF MINUTES On motion of Councilwoman Elkind Eney, seconded by Councilwoman Katz, it was unanimously RESOLVED, that the Mamaroneck Town Board does hereby approve the Board Minutes from the meeting of December 1, 2021. REPORT OF COUNCIL The Town Board Members reported on their various activities and meetings since the last Town Board Meeting. After many heartfelt goodbyes and tributes to Supervisor Seligson, the meeting was adjourned. ADJOURNMENT On motion of Councilwoman Katz, seconded by Councilman King, the meeting was unanimously adjourned. Submitted by Christina Battalia, Town Clerk 20 Page 52 of 56 December 15, 2021 ATTACHMENT A 21 Page 53 of 56 December 15, 2021 Fc- From: Re: Date: Tracy Yogman - Town Comptroller Fire Claims December 15, 2021 The following Town of Mamaroneck Fire Department claims have been certified by Chief Shaun Hughes and submitted to the Comptroller's Office for payment: VENDOR DESCRIPTION Inspected UL 300 Fire System, fire extinguisher inspection & Amount AAA Emergency Supply Co. recharge $ 781.00 Bound Tree Medical, LLC ` ifepak CR Plus Defib battery, Albuterol, Curaplex kit, cant' case 480.75 Champion Elevator ilci ince for month of December 2021 175.00 Con Edison 1',rr- i IO rni wc I012LI, 21-11/30/21 958.98 Fire End & Croker Corp Sl 11ppinc; charge on Ciolfire leather helmet shield (Murray) 8,23 ('.'li ar r -cuffs, (24) pk hLiTionm cleaner, (30pk) facial tissue, Grainger (11)Ground Protection '.cats for Apparatus E36 Bay & Radio Room 1,323.83 Home Depot (4) Bottles of Turae ', ax 27.48 Konica Minolta Business Sol. Lease and Maintenance for Fire Department Printer 2,415.11 Troubleshoot Front Sign Spotlight, GCI Outlet & install new wall Nick Bruno Electric, LLC mount weather proof box 485.06 Optimum Cable services for 11/23-12/22/21 271.05 Ready Refresh VJalo Cocicr rental and paper fee 10/19/21-11/18/21 161.96 TOM Fire Dept. Food for OSHA Day 10/3 & 10/4/2021 172.58 Food for Fast Drill 11/24, Rescue Drill 11/30, Apparatus Comm. lo,,., TOM Fire Dept. Mceting 10/28/2021 422.80 UniFirst Corporation Cleaning Supplies 11/12, 11/19, 11/25 & 12/3/2021 610.17 VFIS Administrative Services 111121-1/25/21 GASB Services 750.00 WJW'W Wato charges -205 VJeaver St 10,125-11/22/2021 97.92 Total $ 9141.92 60 ATTACHMENT B 22 MOTION OF CONDED BY Page 77 of 95 Page 54 of 56 December 15, 2021 REQUESTED ACTION: It is recommended that the Town Board approve the following 2021 capital budget amendments: 23 Page 55 of 56 2021 CAPITAL BUDGET AMENDMENTS Item #;CAPITAL FUND (FUND H): Amount -- 1- i E:pense- H.8340.0400.1365.12 Wearer St Pump Station Increase $ 52,056.00 Revenue H.0000.5038.1365.12 Shaft 22 Chlorination System Project Increase 52,056.00 2 Revenue .H-0000.5033.2020.72 Transfer from Highway Increase 40,000,00 ;Expense', H.5110.0400.2020.72 Highway Vehicles Increase 40,000.00 f 3 !1 1-11.0000.5032.2020.72 Transfer from Part Town Increase 11,400.00 f Expense H.5110.0400.2020.72 iHighway Vehicles Increase 11,400.00 4 ;Revenue H.0000.5038.1352.12 Transfer from Water District Increase 614,400.00 Expense: H.8340.0400.1352.12 Rye Lake UV Facility Increase 614,400.00 5 Revenue : H.0000.4910.2021.20 Federal Aid -Cares Act Decrease (14,500.00) Revenue. H. 0000.5031.2021.20 Transfer from General Fund Increase 14,500.00 6 Revenue H.0000.3999.2020.72 NYSERDA Funding Increase 36,000.00 :Expense: H.3620.0400.2020.72 :Vehicles- Parking Enf Increase 36,000.00 GENERAL FUND (FUND A): S Expense 'A.9900.9950 Transfer to Capital- My Senior Center Increase $ 14,500.00 Expense A.0000.2705 'Gifts & Donations Increase 14500.00 PART TOWN FUND (FUND 1131: . 3 Expense 8.9000.9060 Health Insurance Decrease $ (11,400.00) . .. _ Expense xQ ' 6.9900.9950 'Transfer to Capital- Nissan Leaf Increase 11,400.00 HIGHWAY (FUND 1013): 2 iRevenue 'D6.0000.2680 Insurance recovery Increase 18,906.42 Expense DB.9900.9970 - - ----------- _ Transfer to Capital Vehicle Increase - 40,000.00 Expense 1DB.5142.4250 Salt Decrease (21,093.58), rWATER FUND (FUND SW): 1 Expense ',SW.9900.9950 Transfer to Capital- (1365-12) Increase 52,056.00 Reve nue 5W.0000. 2773 Water Revenues Increase 52,056.00 23 Page 55 of 56 December 15, 2021 ATTACHMENT C TOWN OF MAMARONECK MANAGEMENT/ NON-UNION - - STAFF - SALARY SCHEDULE ] I I 200% 2 25% ADOPTED ADOPTED !� SALARY BUDGET _ 1 1/1/2021- 1/1/2022- 2022 NAME - TITLE G/L EXP CODE _. 12/31/2021 12/31/2022 Increase S ODIERNA CONF. SECY. A.12201010 71,400 $ 73,007 $ 1,607 M ROBSON ADMINISTRATOR A.1Z211010 210,000 - 214,725 - - 4,725 M DELHOREY - SECY.TO ADMIN. A.1221 1010 53,000 54,193 1,193 - T.YOGMAN COMPT/TAXREC. A.1315.1010 171,044, 174,892 3,848 P. VALENZA 1ASSESSOR IA.1355.1010 127,010 ! 129,868 2,858 C. GREEN O'DONNELL DEPUTY ADMIN. A.1430.1010 144,104 147,347 3,242 A_ PATERNO OFFICE ASST. ADMIN_ A.1430.1010 55,724 56,978 1,254 L. LUFT ASST. TO TOWN ADMIN - _ A.14301010 75 000 _ -89,876 81,800 6,800 R WASP ENGINEER A.14401010 i 1428D0' 146,013 3,213 _ M. ORCHANIAN A. DANDY BUILDING SUPT. - -20.1010 COMM. SVC. DIR. A.6772.1010/A.8610.1010 r 125 926 1 114,520 128,759 24,644 2,833 V. LATOURIS ASST. SUPT. REC.A.677Z.1010/A.7620.1010 ---. 91,500 � 93,559 2,059 J. nsHa OF REC .-- - - - A.7020.1010 136402 l 139,471 3,069 R. LUNDE ICF RINK MGR. A.7265.1010 117,059 119,468 2_,_4.09 S. PANDYA --- I.T. DIRECTOR - B.1680.1010/B.1680.1010 114,230 116,800 I 2,570 P CRE_AZZO POLICE CHIEF 8.31201010 4,095 182 0001 6,095 18 - K. ORCHANIAN OFFICE ASST PD B.312D 101_0 l 58 405 - 59,719 1,314 R POLCARI BUILDING INSP. B.3620.1010 8. 8090.1010 120,977 123,699 2,722 1,941 E AITCHISON ENVIRON. COORD. 86,278 88,219 J.BARRE70 M. PINTO M. LIVERZANI GENERAL FOREMAN GARAGE FOREMAN AMBUL. ADMIN.S_M_ DB.5110.1010/S5.8120.1010 136.5130.1010 .4189.1010 117,000 I 117,853 122,938 119,633 120,505 125,704 2,533 2,652 2,766 TOTAL TOTAL$! $2,530,5271 $2,614,973 $84,446 2022 Budget -Non-Union/Mngmt Salary fncreases in Contingency - - - _ - $79,069 24 Page 56 of 56