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HomeMy WebLinkAbout2021_12_15 Town Board Meeting PacketTOWN OF MAMARONECK TOWN BOARD AGENDA Wednesday, December 15, 2021 5:00PM THE TOWN BOARD WORK SESSION: The Town Board will convene virtually via zoom and aired on cable access television. Work Sessions of the Town Board are public meetings. Members of the public are able to view the meeting on cable access television (Optimum 75, 76 & 77 or Verizon Fios 34, 35 & 36) or on https://lmcmedia.org/; however, there is no public commentary. Opportunity for public comments will be provided during the regular Town Board meetings when citizen comments are requested or when public hearings are held. 1. Updates - LMC/Cable Sanitation 2. Discussion - Mask/Vaccine/Testing Mandate 3. Review - Management and Non-union 2022 Salaries 4. Review - 2022 Ambulance Service Fee Schedule 5. Review - Hazard Mitigation Plan Annex 6. Discussion - January 2022 Town Board Meeting Schedule 7. Review - Operation of Food and Refreshment Concession Bid 8. Review - Revisions to the 2022 Preliminary Town Budget 9. 2021 Capital Budget Amendments 10. Request for Executive Session 8:00PM TOWN BOARD REGULAR MEETING: The Town Board meeting will be conducted virtually via zoom webinar and public access television. Members of the public are able to view the meeting on cable access television (Optimum 75, 76 & 77 or Verizon Fios 34, 35 & 36) or on https://lmcmedia.org/ or via Zoom. Please copy and paste the link below to join the webinar: https://us02web.zoom.us/j/82523342443?pwd=VHpyRUxFVSt4V1ZuakVhcHVWSC9BUT09# Passcode: 045033. During a public hearing or the citizen's comment section, residents may "raise their hand" in Zoom to be granted access to speak directly to the Town Board. Those who are viewing the meeting on local municipal access television of LMC Media's website may submit their comments or questions to publicqc@townofmamaroneckny.org SUPERVISOR'S REPORT PUBLIC HEARING 1. Preliminary 2022 Town Budget and Town of Mamaroneck Fire District #1 Budget Page 1 of 94 CITIZEN COMMENTS BOARD OF FIRE COMMISSIONERS 1. Fire Claims AFFAIRS OF THE TOWN OF MAMARONECK 1. Approval - Board and Committee Appointments 2. Set Public Hearing - Veterans Exemptions 3. Authorization - 2022 Ambulance Service Fee Schedule 4. Approve - Hazard Mitigation Plan Annex 5. Set - January 2022 Town Board Meeting Schedule 6. Authorization - Operation of Food and Refreshment Concession Agreement 7. Authorization - 2021 Capital Budget Amendments 8. Authorization - Management and Non-union 2022 Salaries REPORT OF MINUTES REPORTS OF THE COUNCIL TOWN CLERK'S REPORT NEXT REGULARLY SCHEDULED MEETING - Wednesday, January 5, 2022 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator’s office at 381-7810. Page 2 of 94 1 Margaret Delohery To:Katz, Abby; Yogman, Tracy Cc:Meredith Robson; Eney, Jaine Elkind; Seligson, Nancy Subject:RE: BOC Recap    Here is a recap of the BOC meeting on Tuesday.  I have copied Tracy so she can verify my numbers and add in  anything she feels is pertinent     We reviewed the budget and I asked the questions you had both emailed me.  There listed below (followed by more  recap_        1. The LM Media budget removes the “sports program” as an expense but the narrative mentions that it’s just moved  to the regular full‐time staff line.  If this is a school related expense, I do not see any revenue coming from the school  district.     Answer – They previously had separated out the employee responsible for sports.  That employee is now rolled up  with other full time employees.  They are not covering sports and that employee is doing other services.  The school  does not contribute to LMC.  They stopped sports coverage as a result of BOC questioning why they were spending  so much on an item they weren’t paid for.  It was a difficult decision as you tube counts show that sports was one of  their most popular views.  The district never responded to LMC’s request to enter into a fee agreement.     2. What information have they provided/will they provide in reference to keeping our residents informed about  how to live safely in our communities?     Answer – I asked Matt to provide a list of programming they have provided.  They air multiple community meetings  which cover this including the Summit.  In subsequent conversation with Matt he indicated that many people reach  out directly to LMC for information on how to get help on a variety of issues.     3. I’m not clear what they meant regarding the Board of Control Operating income reduction of $50,000 being  mandated by the BOC – does that mean the expectation is they will get $50,000 less in revenue from franchise  fees because that will be spent on an attorney?  Answer – Yes – the BOC is withholding money from the franchise fee both from distribution to the municipalities  and to BOC to have money for the negotiation process.  The original budget had both the communities and LMC  each getting $75K less than last year but it was changed to 50K in final budget. (Tracy please confirm) The original  estimate of $150k for negotiation costs was reduced to $100k. The reduction of $50k has been budgeted as $25k to  LM Media and an additional $25k to the municipalities.  If that estimate holds, the Town of Mamaroneck will receive  a $48,460 distribution in 2022.      1. According to the budget notes, the $110,000 from the PPP listed as Misc. Income in 2021 will be used to help  support the organization in 2022. That means there will be a gap in the 2023 budget.  Answer – they are using this money to jumpstart their marketing  and fundraising so they are hoping this will pay  off.       2. The budget includes $110,600 for combined fundraising consultant, social media manager and professional  development. That is a lot of money and a large portion of the budget. Although we have asked LMC to improve  fundraising for years, I don’t think anyone expected them to raise the funds needed for their entire budget. This  Page 3 of 94 2 kind of outlay is in line with that kind of fundraising. What does LMC expect to receive from investing $107,000  in marketing and social media management?  Answer – they feel it will raise their brand awareness and get their name out there.  They feel strongly that this  spending is what they need to do to make the money they need to survive.     3. Where are the funds for the franchise fee attorney?  Answer – The BOC pays for franchise negotiations not LMC.     The budget was approved after all questions were answered.  We also instructed Tracy to distribute the franchises  fees that have been received so far this year.  The latest number showed an increase from Verizon.  We don’t have  the Altice number so we don’t know if the Verizon increase will be offset by an Altice decrease (if people are  switching providers).     Tracy presented a proposal from a firm to audit the franchise fee compliance from Verizon and Altice.  This audit  would determine if we were receiving the full amount we are due from both providers.  She further shared that her  discussions with several firms indicated that we have an excellent franchise fee agreement.  The auditors seemed to  indicate that it was unlikely that the audit would find any significant shortfalls.  She is going to talk to one more firm  but the consensus was that this was an unnecessary expense unless it is a mandatory part of the renegotiation  process (we need to confirm that it is not)     We approved the spending of PEG money on Adobe licenses which is an annual expenses for video editing licenses.     After we approved the budget, Sara Bauer announced that Larchmont was pulling out of the agreement, although  they would like to be included in the negotiations of the franchise agreements.  They wished to receive their money  directly from Verizon and Altice and they hoped to work directly with LMC to continue their support.  She indicated  that this was discussed at a work session and there was unanimous agreement among the board although she would  not say if they voted on this.  Upon questioning by Mayor Murphy she could not say if this discussion was noticed in  any way.  She thought the agenda for the work session may be on the website (I could not quickly find it if it is  there).  The lack of transparency was pointed out to them in light of the fact that one of their reasons stated for  leaving was lack of transparency.     I believe it was later in the meeting when Tom Murphy indicated that he did not want to continue the relationship  with Larchmont as we appear to be on different paths.  I suggested a IMA, Sarah indicated it was an option and Tom  said it was not.       We set our next meeting for March.       To answer a few of Lou Young’s comments not covered above–   I don’t know what Larchmont would collect on their own in comparison to what they currently collect  Pelham – Tom had met an official with Pelham and he suggested they reach out to LMC to discuss using them as a  vendor to cover their meetings.  They would not be part of any franchise agreement.  I believe Matt has been put in  contact with this person.     Our board needs to focus on how we want to proceed.            Do we continue the current level of support of LMC (assuming contract is negotiated with similar terms)          How do we spilt assets accumulated while Larchmont was part of agreement          What do we want in an agreement with VOM to avoid any impasse such as we have with sanitation.     One thing in the current contract I think we should change is to make the franchise fee paid based on subscribers  and not population, although it has been difficult getting the subscriber information from Verizon and Altice. Matt is  attempting to get those subscriber numbers again.     Page 4 of 94 3 I think those are the highlights.  The meeting should be available to watch on you tube if you have nothing going on  this weekend.     Let me know if you have any questions.  Abby     Page 5 of 94 Town of Mamaroneck Office of the Supervisor Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 TEL: 914.381.7805 NANCY SELIGSON FAX: 914.381.7809 supervisor@townofmamaroneckny.org To: Town Board Members, Town Administrator Meredith S. Robson From: Nancy Seligson Re: Sanitation Update Date: December 9, 2021 The Sanitation Commission met today to discuss using fund balance to compensate for allocation inequities in 2020 and part of 2019, FEMA reimbursement, and information requests relating to the restructuring meetings. Although the Village of Larchmont has been overcharged for decades, they are looking at the past five years and it has been established that they were overcharged $666,275 from 2016 to 2020. The 2021 Commission budget more correctly allocated expenses at 58.8% for the Town and 41.2% for the Village. The Commissioners have decided that a fund balance is not necessary at this time in the Commission because the two municipalities cover large expenses through borrowing and the conservative budget for 2021 is expected to produce a surplus for unexpected needs. Also, with the Commission restructuring discussion, the new structure may not need a fund balance. I want to share with the Town Board the proposal for allocating fund balance in the Commission to address the overcharges in 2020 and a portion of 2019. The proposal calls for allocating the fund balance of $549,448 from 2020 using the former allocation percentages of 53% for the Town and 47% for the Village. This would compensate the Village for the inequitable allocation of expenses for 2020 and for 75% of 2019 totaling $213,939 of the $666,275 in overcharges. The Town would receive $178,329 and it would be treated as a credit to our expenses for 2022 rather than a distribution. The Mayor of the Village has said that this is an acceptable arrangement to the Village, will end the discussion of the historic overcharges and begin a new start for the financial arrangements of the joint sanitation services. The Commissioners recommend canceling the Thursday, December 16, 2021 joint meeting of the two boards to wait for additional information to that will be available for review at the January 2022 meeting. Commissioner Walsh is drafting an update on progress from the last meeting. Page 6 of 94 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 Townadministrator@TownofMamaroneckNY.org To: Town Board Cc: Connie Green O’Donnell, Deputy Town Administrator Lindsey Luft, Assistant to the Town Administrator Tracy Yogman, Comptroller From: Meredith S. Robson, Town Administrator Date: December 10, 2021 Re: Mask/Vaccine/Testing Mandate As we discussed briefly at the last meeting, I’d like to hear your thoughts on how you think we should deal with the ongoing pandemic and the appropriate protection of staff and the public who enter our facilities. There are obviously numerous issues related to any mandate. Right now, we have the mask mandate for all Town facilities. The only time someone isn’t required to wear a mask is when they are at their own desk. Given what some other governmental entities are putting in place and the continuing nature of this pandemic, I’d like to discuss the following: 1. Should we continue the mask mandate? 2. Should we implement a testing process, which will involve a variety of logistics and personnel issues? 3. Should we implement a vaccine mandate, which would involve the greatest impacts related to logistics and personnel? We have asked our colleagues for an update on what they are doing in their communities. Though we received a limited number of responses, I am enclosing what we have been told thus far. If there are to be any changes in mandates, I will need to discuss with staff and labor counsel before moving ahead, but I am anxious to get your input. No formal action is necessary at this time. Page 7 of 94 Page 8 of 94 Page 9 of 94 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 Townadministrator@TownofMamaroneckNY.org To: Town Board Cc: Connie Green O’Donnell, Deputy Town Administrator Lindsey Luft, Assistant to the Town Administrator Tracy Yogman, Comptroller From: Meredith S. Robson, Town Administrator Date: December 10, 2021 Re: Management/Non-Union Salaries for 2022 Attached please find a schedule of management/non-union salaries for the 2022 fiscal year for your authorization. The salaries reflect a 2.25% increase, but there are a couple of exceptions that I will review with you next week. Please let me know if you have any questions or concerns. Page 10 of 94 TOWN OF MAMARONECK 2022 SALARY SCHEDULE 2021 SALARY 2022 BUDGET NAME TITLE S. ODIERNA CONF. SECY.71,400.00$ 73,007.00$ M. ROBSON ADMINISTRATOR 210,000 214,725 M. DELOHERY SECY. TO ADMIN.53,000 54,193 T. YOGMAN COMPT/TAX REC.171,044 174,892 P. VALENZA ASSESSOR 127,010 129,868 C. GREEN O'DONNELL DEPUTY ADMIN.144,104 147,347 A. PATERNO OFFICE ASST. ADMIN 55,724 56,978 L. LUFT ASST. TO TOWN ADMIN 75,000 81,800 R. WASP ENGINEER 142,800 146,013 M. ORCHANIAN*BUILDING SUPT.87,876 114,520 A. DANOY COMM. SVC. DIR.125,926 128,759 V. LATOURIS ASST. SUPT. REC.91,500 93,559 J. FISHER SUPT. OF REC.136,402 139,471 R. LUNDE ICE RINK MGR.117,059 119,693 S. PANDYA I.T. DIRECTOR 114,230 116,800 P. CREAZZO POLICE CHIEF 182,000 186,095 K. ORCHANIAN OFFICE ASST. ‐ PD 58,405 59,719 R. POLCARI BUILDING INSP.120,977 123,699 E. AITCHISON ENVIRON. COORD.86,278 88,219 J. BARRETO GENERAL FOREMAN 117,000 119,633 M. PINTO GARAGE FOREMAN 117,853 120,505 M. LIVERZANI AMBUL. ADMIN.122,938 125,704 MANAGEMENT / NON‐UNION STAFF Page 11 of 94 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 AMBULANCE DISTRICT TEL: 914/381-7838 FAX: 914/381-2010 mamkambulancedist@townofmamaroneck.org To: Meredith Robson, Town Administrator Date: December 1, 2021 From: Michael Liverzani Re: 2022 Ambulance Rates The Ambulance District FY 2022 revenue budget is based on slight increases to our fee schedule. In consultation with our billing service, the new rates were established based on the Medicare rate schedule. As you know a majority of our billing revenue is derived from Medicare, and most private insurance companies abide by the Medicare fee schedule. These rates reflect our long-standing policy of keeping balance bills for patients with Medicare coverage to a minimum. Therefore, I respectfully request the Town Board adopt the 2022 Ambulance District Fee Schedule. When adopted I will notify Evolution Billing Concepts to adjust our service rates. Our current fee schedule is as follows: BLS Emergency $668 ALS I Emergency $841 ALS II Emergency $954 ALS Assessment $70 Mileage $18.00 per loaded mile 2022 Proposed Fee Schedule BLS Emergency $681 (2 %) ALS I Emergency $858 (2 %) ALS II Emergency $973 (2 %) ALS Assessment $70 (0%) Mileage $18.00 per loaded mile Page 12 of 94 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: (914) 381-7810 FAX: (914) 381-7809 Townadministrator@TownofMamaroneckNY.org To: Town Board Cc: Connie Green O’Donnell, Deputy Town Administrator Lindsey Luft, Assistant to the Town Administrator Mike Liverzani, Ambulance District Administrator From: Meredith S. Robson, Town Administrator Date: December 10, 2021 Re: Hazard Mitigation Plan Annex Following up on the discussion at the last meeting, Mike Liverzani and I have contacted the individual at the Westchester County Office of Emergency Management who is handling the bulk of the hazard mitigation plan update process. The result of the conversation is that while we cannot, at this time, make changes to the document that is currently under review at FEMA (based on FEMA’s direction to the County), we can send the County our revisions right now. The County will review the changes to the Town’s Annex and incorporate them as much as possible and as soon as possible. Since this is a “living” document, we can continue to work with the County on any changes going forward. It is just an issue at this point since FEMA is in the middle of the review of the County’s plan, which incorporates municipal annex documents. Mike has made the changes provided by Nancy and the revised Annex is attached. We are seeking your adoption of this Annex. Page 13 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-1 2021 9.13 Town of Mamaroneck This section presents the jurisdictional annex for the Town of Mamaroneck. It includes resources and information to assist public and private sectors to reduce losses from future hazard events. This annex is not guidance of what to do when a disaster occurs. Rather, this annex concentrates on actions that can be implemented prior to a disaster to reduce or eliminate damage to property and people. This annex includes a general overview of the municipality and who in the Town participated in the planning process; an assessment of the Town of Mamaroneck’s risk and vulnerability; the different capabilities utilized in the Town; and an action plan that will be implemented to achieve a more resilient community. 9.13.1 Hazard Mitigation Planning Team The following individuals have been identified as the Town of Mamaroneck’s hazard mitigation plan primary and alternate points of contact. The Town of Mamaroneck followed the planning process described in Section 3 (Planning Process) in Volume I of this plan update. This annex was developed over the course of several months with input from many Town departments, including: Emergency Management/Ambulance District, Town Administration, Conservation. The Deputy Emergency Manager represented the community on the Westchester County Hazard Mitigation Plan Planning Partnership and supported the local planning process requirements by securing input from persons with specific knowledge to enhance the plan. All departments were asked to contribute to the annex development through reviewing and contributing to the capability assessment, reporting on the status of previously identified actions, and participating in action identification and prioritization. The following table summarizes municipal officials that participated in the development of the annex and in what capacity. Additional documentation on the municipality’s planning process through Planning Partnership meetings is included in Section 3 (Planning Process) and Appendix C (Meeting Documentation). Table 9.13-1. Hazard Mitigation Planning Team Primary Point of Contact Alternate Point of Contact Name/Title: Michael Liverzani, Deputy Emergency Manager/Ambulance District Address: 740 West Boston Post Road Town of Mamaroneck, NY 10543 Phone Number: (914)-381-7812 Email: Mliverzani@townofmamaroneckny.org Name/Title: Connie Green O’Donnell, Deputy Town Administrator/Administration Address: 740 West Boston Post Road Town of Mamaroneck, NY 10543 Phone Number: (914)-381-7812 Email: Cgreenodonnell@townofmamaroneckny.org NFIP Floodplain Administrator Name/Title: Elizabeth Aitchison, Coordinator/Conservation Address: 740 West Boston Post Road Town of Mamaroneck, NY 10543 Phone Number: (914)-381-7845 Email: Eaitchison@townofmamaroneckny.org Additional Contributors Name/Title: Michael Liverzani, Deputy Emergency Manager/Ambulance District Method of Participation: Provided information on capabilities, past events. Contributed to mitigation strategy. Name/Title: Robert Wasp, Engineer Method of Participation: Provided information on NFIP administration 9.13.2 Municipal Profile The Town of Mamaroneck is situated in southeastern Westchester County, approximately 20 miles northeast of New York City. The Town is bordered by the Town of Scarsdale to the north, the Town/Village of Harrison and Village of Mamaroneck to the east, the Village of Larchmont to the south, and the City of New Rochelle to the west. The Town of Mamaroneck includes an unincorporated area that is the subject of this annex (5.7 square Page 14 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-2 2021 miles), the entire Village of Larchmont (one square mile), and the part of the Village of Mamaroneck west of the Mamaroneck River (2.3 square miles). According to the U.S. Census, the 2010 population for the Town of Mamaroneck was 11,977. The estimated 2019 population was 11,298, a 5.7 percent decrease from the 2010 Census. Data from the 2019 U.S. Census American Community Survey indicate that 6.3 percent of the population is 5 years of age or younger and 17.8 percent is 65 years of age or older. Communities must deploy a support system that enables all populations to safely reach shelters or to quickly evacuate a hazard area. 9.13.3 Jurisdictional Capability Assessment and Integration The Town of Mamaroneck performed an inventory and analysis of existing capabilities, plans, programs, and policies that enhance its ability to implement mitigation strategies. Section 5 (Capability Assessment) describes the components included in the capability assessment and their significance for hazard mitigation planning. This section summarizes the following findings of the assessment: An assessment of legal and regulatory capabilities. Development and permitting capabilities. An assessment of administrative and technical capabilities An assessment of fiscal capabilities. An assessment of education and outreach capabilities. Classification under various community mitigation programs. The community’s adaptive capacity to withstand hazard events. For a community to succeed in reducing long-term risk, hazard mitigation must be integrated into the day-to- day local government operations. As part of this planning effort, planning/policy documents were reviewed, and each jurisdiction was surveyed to obtain a better understanding of their progress in plan integration. Areas with current mitigation integration are summarized in this Jurisdictional Capability Assessment (Section 9.13.3). The Town of Mamaroneck’s identified opportunities for integration of mitigation concepts to be incorporated into municipal procedures are included in the updated mitigation strategy. Planning, Legal, and Regulatory Capability and Integration The table below summarizes the regulatory tools that are available to the Town of Mamaroneck. The comment field provides information as to where hazard mitigation has been integrated. Table 9.13-2. Planning, Legal, and Regulatory Capability and Integration Jurisdiction has this? (Yes/No) Required by State? (Yes/No) Code Citation and Date (code chapter, name of plan, date of plan) Authority (local, county, state, federal) Individual / Department / Agency Responsible Codes, Ordinances, & Regulations Building Code Yes Yes Chapter 106 Fire Prevention and Building Construction State and Local Building Department How does this reduce risk? •The purpose of this chapter is to provide for the removal or repair of buildings in business, industrial and residential sections of the Town of Mamaroneck that, from any cause, may now be or shall hereafter become dangerous or unsafe to the public. Zoning/Land Use Code Yes No Chapter 240 Zoning Local Building inspector/Zoning Board of Appeals How does this reduce risk? •The Zoning chapter was adopted to establish the Comprehensive Zoning Plan for the Town of Mamaroneck. The Plan is established in order to provide for the protection and promotion of public health, safety, and welfare including: Page 15 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-3 2021 Jurisdiction has this? (Yes/No) Required by State? (Yes/No) Code Citation and Date (code chapter, name of plan, date of plan) Authority (local, county, state, federal) Individual / Department / Agency Responsible o To provide adequate light, air and privacy; to secure safety from fire and other danger; and to prevent overcrowding of the land and undue congestion of population. o To bring about the gradual conformity of the uses of land and buildings throughout the Town to the Comprehensive Zoning Plan set forth in this chapter and to minimize conflicts among the uses of land and buildings. o To limit development to an amount commensurate with the availability and capacity of public facilities and services. Subdivision Ordinance Yes No Chapter 190 Subdivision of Land Chapter 178-Site Plan Review of Residential Development Local Town Engineer, Planning Board How does this reduce risk? •It is declared to be the policy of the Town Planning Board to consider land subdivisions as part of a plan for the orderly, efficient and economical development of the Town. Land to be subdivided shall be of such character that it can be used safely for building purposes without danger to health or peril from fire, flood or other menace. Proper provision shall be made for drainage, water, sewerage and other needed improvements. The proposed streets shall compose a convenient system conforming to the Official Map and shall be properly related to the proposals shown on the Master Plan, if and when such a plan is adopted by the Planning Board. Streets shall be of such width, grade and location as to accommodate the prospective traffic, to afford adequate light and air and to facilitate fire protection. Site Plan Ordinance Yes No Chapter 177 Site Plan Review Local and County Building Department, Town Engineer, Environmental Coordinator, Planning Board How does this reduce risk? •In order to ensure that proposed development and use of land within the unincorporated area of the Town of Mamaroneck will have a harmonious relationship with the existing or permitted use of contiguous land and of adjacent neighborhoods and so to ensure that the health, safety, welfare, comfort and convenience of the public is fully considered, this chapter is hereby enacted. The Town Board delegates to the Planning Board the approval authority for all site plan applications. All bodies of water, wetlands, steep slopes, hilltops, ridge lines, major stands of trees, outstanding natural topography, significant geological features and other areas of scenic, ecological and historic value shall be preserved insofar as possible; soil erosion shall be prevented insofar as possible; flood hazard shall be minimized; air quality shall be well within legal limits; and all potentially ecological disruptive elements of site preparation, such as blasting, diversion of watercourses and the like, shall be conducted according to the highest standards of professional care. All proposed structures, service areas, fire lanes, hydrants, equipment and material shall be adequate and readily accessible for the protection of the proposed uses from fire. Stormwater Management Ordinance Yes Yes Chapter 95 Erosion and Sediment Control (includes stormwater) Local Engineering Department How does this reduce risk? •The Town of Mamaroneck declares that the purpose of this chapter is to safeguard persons, protect property, prevent damage to the environment and promote the public welfare by guiding, regulating and controlling the design, construction, use and maintenance of any development or other activity which disturbs or breaks the topsoil or results in the movement of earth on land situated in the Town of Mamaroneck. This chapter seeks to meet those purposes by achieving the following objectives: o A. Meet the requirements of minimum measures 4 and 5 of the New York State Department of Environmental Conservation (NYSDEC) State Pollutant Discharge Elimination System (SPDES) general permit for stormwater discharges from municipal separate stormwater sewer systems (MS4s), Permit no. GP—15-003, or as amended or revised; o B. Require land development activities to conform to the substantive requirements of the NYSDEC SPDES general permit for stormwater discharges from construction activities, GP-15-002; o C. Minimize increases in stormwater runoff from land development activities in order to reduce flooding, siltation, increases in stream temperature, and stream bank erosion and maintain the integrity of stream channels; o D. Minimize increases in pollution caused by stormwater runoff from land development activities which would otherwise degrade local water quality; o E. Minimize the total annual volume of stormwater runoff which flows from any specific site during and following development to the maximum extent practicable; and o F. Reduce stormwater runoff rates and volumes, soil erosion and nonpoint source pollution, wherever possible, through stormwater management practices and to ensure that these management practices are properly maintained and eliminate threats to public safety. Post-Disaster Recovery/ Reconstruction Ordinance No No - - - How does this reduce risk? Real Estate Disclosure Yes Yes Property Condition Disclosure Act, NY Code - Article 14 §460-467 State NYS Department of State, Real Estate Agent Page 16 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-4 2021 Jurisdiction has this? (Yes/No) Required by State? (Yes/No) Code Citation and Date (code chapter, name of plan, date of plan) Authority (local, county, state, federal) Individual / Department / Agency Responsible How does this reduce risk? •In addition to facing potential liability for failing to disclose under the exceptions to “caveat emptor,” a home seller must make certain disclosures under the law or pay a credit of $500 to the buyer at closing. While the PCDA requires a seller to complete a standardized disclosure statement and deliver it to the buyer before the buyer signs the final purchase contract, in practice, most home sellers in New York opt not to complete the statement and instead pay the credit. Growth Management No No - - - How does this reduce risk? Environmental Protection Ordinance Yes Yes Chapter 92 Environmental Quality Review, Chapter 114 Wetlands and Watercourses, Chapter 207 Trees, Chapter 231 Water Local Building Department, Town Engineer, Environmental Coordinator How does this reduce risk? •Chapter 92 Environmental Quality Review: The purpose of this chapter is to implement SEQRA and Part 617 and to incorporate environmental factors in the existing planning and decision making processes of the Town. This purpose is to be accomplished through provisions for identifying actions that may have a significant effect on the environment and by requiring that any action found to have such an effect will be carried out in a manner that will minimize the possible harmful effect. •Chapter 114 Wetlands and Watercourses: The Town Board of the Town of Mamaroneck finds and declares it to be public policy of the Town to preserve, protect and conserve its tidal and freshwater wetlands, and watercourses; to prevent despoliation and destruction; to regulate their use and development; and to secure the natural benefits of wetlands and watercourses that are consistent with the general welfare and beneficial economic and social development of the Town. It is the policy of the Town of Mamaroneck to ensure maximum protection for wetlands and watercourses by discouraging degradation within them and within their buffers that may adversely affect these natural resources. It is the policy of the Town to encourage restoration of already degraded or destroyed wetlands, watercourses and buffers, and to ensure "no net loss" of wetlands and watercourse areas. •Chapter 207 Trees: The destruction or damage to shade, ornamental and evergreen trees and plants and the indiscriminate and excessive cutting of these trees in subdivisions and on private property causes barren and unsightly conditions, creates increased surface drainage problems, increases municipal costs to control drainage, impairs the stability and value of improved and unimproved real property and causes deterioration to the community which adversely affects the health, safety, environment, ecosystems and general welfare of the inhabitants of the Town of Mamaroneck. This chapter seeks to correct these conditions. •Chapter 231 Water: In 1966, the Town Board realized that in times of drought or other circumstances where there may be a shortage of water, it might be necessary to prohibit and/or restrict the use of water within the Town. Accordingly, it added Chapter 231, entitled "Water," to the Code of the entire unincorporated area Town of Mamaroneck. Since 1966, other governmental units, such as the County of Westchester, have undertaken a greater role when drought conditions warrant the imposition of restrictions or prohibitions on the use of water. Accordingly in 2002, the Town Board updated Chapter 231 to take into account the greater involvement of other governmental units in the regulation of water usage. In 2011, the Town Board recognized that in addition to droughts that impact the entire unincorporated area of the Town, local problems, such as low water pressure in limited areas or ruptures of pipes, may overtax the water supply only in limited areas. The Town Board therefore is amending Chapter 231 to allow the Supervisor to impose restrictions on portions of the unincorporated areas of the Town in situations where Town-wide restrictions are not necessary. The Supervisor will continue to have the power to impose restrictions on water usage throughout the unincorporated area of the Town if such restrictions are warranted. Flood Damage Prevention Ordinance Yes Yes Chapter 186 Flood Damage Prevention Federal, State, County and Local Building Department How does this reduce risk? •BFE+2 feet for all construction in the SFHA (residential and non-residential) Wellhead Protection No No - - - How does this reduce risk? Emergency Management Ordinance No No - - - How does this reduce risk? Climate Change Ordinance No No - - - How does this reduce risk? Other No - - - - Planning Documents Comprehensive Plan No - - - How does this reduce risk? YES Page 17 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-5 2021 Jurisdiction has this? (Yes/No) Required by State? (Yes/No) Code Citation and Date (code chapter, name of plan, date of plan) Authority (local, county, state, federal) Individual / Department / Agency Responsible Capital Improvement Plan Yes No Capital Improvements Plan Local Engineering Department How does this reduce risk? •The Capital Improvements Plan can allocate funding for mitigation projects. Disaster Debris Management Plan No No - - - How does this reduce risk? Floodplain Management or Watershed Plan No No - - - How does this reduce risk? Stormwater Management Plan No No - - - How does this reduce risk? Open Space Plan No No - - - How does this reduce risk? Urban Water Management Plan No No - - - How does this reduce risk? Habitat Conservation Plan No No - - - How does this reduce risk? Economic Development Plan No No - - - How does this reduce risk? Shoreline Management Plan Yes Yes, in jurisdictions with CEHA areas Article 34, Environmental Conservation Law, Coastal Erosion Hazard Areas 6 NYCRR Part 505, Coastal Erosion Management Regulations, Chapter 234 Waterfront Revitalization (CZM Commission Actions); LWRP (Larchmont and Town of Mamaroneck) dated 1986 State, Local CZM Commission How does this reduce risk? •The Local Waterfront Revitalization Plan maps the waterfront revitalization area boundary, has an inventory and analysis, proposed land and water use as well as proposed projects, and outlines state and federal organizations that could assist with implementation. Community Wildfire Protection Plan No No - - - How does this reduce risk? Community Forest Management Plan No No - - - How does this reduce risk? Transportation Plan No No - - - How does this reduce risk? Agriculture Plan No Yes - - - How does this reduce risk? Climate Action/ Resiliency/Sustainability Plan No - - - How does this reduce risk? YES Sustainability Plan Page 18 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-6 2021 Jurisdiction has this? (Yes/No) Required by State? (Yes/No) Code Citation and Date (code chapter, name of plan, date of plan) Authority (local, county, state, federal) Individual / Department / Agency Responsible Tourism Plan No No - - - How does this reduce risk? Business/ Downtown Development Plan No No - - - How does this reduce risk? Other No - - - - Response/Recovery Planning Comprehensive Emergency Management Plan Yes Yes Emergency Response Plan Local Fire Department, Police Department How does this reduce risk? •This is an all-hazards emergency plan which describes the legal authority for such a plan, and each department's roles and responsibilities before, during and after an emergency. The plan has been improved through lessons learned from drills as well as actual emergencies. Continuity of Operations Plan No No - - - How does this reduce risk? Strategic Recovery Planning Report No No - - - How does this reduce risk? Threat & Hazard Identification & Risk Assessment (THIRA) No Yes - - - How does this reduce risk? Post-Disaster Recovery Plan No No - - - How does this reduce risk? Public Health Plan No No - - - How does this reduce risk? Other Yes No Mutual Aid Plan, Communicable Disease Response Plan, 2021 County, Local OEM How does this reduce risk? •The Communicable Disease Response Plan adopts a plan for operations in the event of a declared public health emergency involving a communicable disease. Development and Permitting Capability The table below summarizes the capabilities of the Town of Mamaroneck to oversee and track development. Table 9.13-3. Development and Permitting Capability Indicate if your jurisdiction implements the following Yes/No Comment Do you issue development permits? -If yes, what department is responsible? -If no, what is your process for development? Yes Building Department Are permits tracked by hazard area? (For example, floodplain development permits.) Yes SFHA Do you have a buildable land inventory? -If yes, describe. -If no, quantitatively describe the level of buildout in the jurisdiction. No TBD Page 19 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-7 2021 Administrative and Technical Capability The table below summarizes potential staff and personnel resources available to the Town of Mamaroneck and their current responsibilities which contribute to hazard mitigation. Table 9.13-4. Administrative and Technical Capabilities Resources Available? (Yes/No) Comments (available staff, responsibilities, support of hazard mitigation) Administrative Capability Planning Board Yes The Planning Board is comprised of five members, each serving a term of five years. It was established in 1954 to review plans for the development of vacant areas, streets, and parks taking into account the environment, neighboring properties, traffic and parking. It reviews permits for subdivisions, site plans, freshwater wetlands, and special uses. Zoning Board of Appeals Yes The Zoning Board of Appeals is comprised of five members, each serving a term of five years. Established in 1920, the Zoning Board has jurisdiction over residential special use permits and variances; and interprets the zoning code. Planning Department Yes The Town Engineering Department serves the Town by providing professional services in the form of planning, design, project management, construction inspection and oversight. The Town Engineer is responsible for planning and budgeting most of the capital improvement projects such as annual road resurfacing programs, sidewalk and curb reconstruction, drainage improvements and facility upgrades. The Department prepares cost estimates, plans specifications and contract documents for the majority of the Town's public work bids. Many times during the course of construction, the Engineer may serve as a liaison for the Town providing information to residents, property owners, and utility members affected by the work. The Engineering Department plays an integral role in providing technical assistance and support to the Town's Administrative, Building, and Highway Departments. The Town Engineer attends all of the monthly Planning Board meetings and oversees the technical review of all of the permit applications for Fresh Water Wetlands, Site Plan, Land Subdivision, and Special Use. Surface Water & Erosion and Sediment Control (SWEC) and Highway Department permit applications are submitted to and reviewed by the Town Engineer. Once a permit is issued, the Department monitors construction activity and provides all of the necessary inspections and oversight to ensure that project goals are achieved and specification compliance is met. Mitigation Planning Committee Yes The Hazard Mitigation Committee is comprised ofmembers of the Emergency Management Committee as well as town residents and business owners. Environmental Board/Commission Yes The Sustainability Collaborative works to preserve and enhance the long-term viability of the Town from both Page 20 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-8 2021 Resources Available? (Yes/No) Comments (available staff, responsibilities, support of hazard mitigation) environmental and fiscal perspectives. The Collaborative serves as an advisor to the Town Board and to such other authorities, boards, departments, committees, commissions and employees of the Town as the Town Board may authorize from time to time. Throughout the past few years the Town has pursued projects that aim to improve the quality of life within the Town, create a more resilient community, and to become a more sustainable community. Sustainability is an important goal for the community in order to protect the natural environment, reduce flooding and storm water runoff reduce energy use and save money, reduce our carbon footprint, reduce noise, calm traffic, improve opportunities for walking, bicycle riding. Enhancing resilience will improve the Town’s ability to bounce back quicker and stronger from extreme weather events. To date, the Sustainability Collaborative has played a large role in the energy performance contract project which upgraded and improved energy efficiency in the Ice Rink, Town Center, Fire Headquarters, and Town streetlights. The Sustainability Collaborative has also assisted in running sustainability workshops, informing the public about solid waste at our summer concerts, and created a draft "Plan for a Resilient and Sustainable Mamaroneck." The Conservation Department is responsible for the protection of the environment in the Town of Mamaroneck. The Conservation Department has one full-time staff member, the Environmental Planner, and a seasonal staff of local high school and college students. The Environmental Planner addresses and reports on environmental issues within the Town, provides staff support to the Coastal Zone Management Commission, assists the Building Department with wetlands issues, building application reviews, site inspections and tree permit applications. She also works with the Planning and Zoning Boards to assist them with SEQRA notifications and environmental issues. The Town's GIS system, natural resource inventory, and other Town maps are maintained by the Environmental Planner. The Conservation Department is responsible for the maintenance and improvement of the Town's conservation areas and trails year round. During the summer months, the Conservation Corps, made up of local high school and college students, clears trails, builds boardwalks, and picks up litter. The Conservation Department is also responsible for the maintaining the Town's street tree population and coordinates the Trees for Our Town program. For over 30 years, the Town of Mamaroneck has received the Tree City USA Award from the National Arbor Day Foundation. This award honors communities that Page 21 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-9 2021 Resources Available? (Yes/No) Comments (available staff, responsibilities, support of hazard mitigation) demonstrate an outstanding commitment to protecting and enhancing their community forests. Open Space Board/Committee No - Economic Development Commission/Committee No - Public Works/Highway Department Yes The Highway Department is responsible for maintaining the infrastructure and associated road network within the Unincorporated Area of the Town. The department performs a wide array of tasks pertaining to routine maintenance, seasonal, emergency, and special projects. The department also contracts for construction projects and equipment purchases. Street permits for work performed on or within the Town right-of-way are issued and inspected through this department. Mainly, the department is responsible for all road maintenance issues, including road, sidewalk and curb conditions; street lights, signs, public trees, snow removal, leaf collection, the Town’s sanitary and storm sewer system, and road shoulders within the right-of way. In addition, the department maintains all public parks areas, maintains the fleet of Town-owned vehicles and collects metal waste. Construction/Building/Code Enforcement Department Yes The Building Department serves the public by issuing permits for all new construction, additions, alterations, plumbing, signs and tree removal in accordance with all applicable local and state building codes. Emergency Management/Public Safety Department Yes Under the direction of the Town Administrator/Emergency Manager, the Town of Mamaroneck Emergency Management Committee is charged with the development and maintenance of the Town's Comprehensive Emergency Management Plan. Warning Systems / Services (mass notification system, outdoor warning signals) Yes CivicReady Alerts Maintenance programs to reduce risk (stormwater maintenance, tree trimming, etc.) Yes Highway Department, clean out catch basins Mutual aid agreements Yes Mutual Aid Plan exists throughout the County for OEM Human Resources Manual - Do any job descriptions specifically include identifying or implementing mitigation projects or other efforts to reduce natural hazard risk? No - Other Yes Coastal Zone Management Commission: The Coastal Zone Management Commission is comprised of eleven members, each serving a term of three years, with the chair serving a term of one year. It was established in 1986 to monitor and coordinate the implementation of the New York State approved Local Waterfront Revitalization Program of the Town of Mamaroneck and the Village of Larchmont. Technical/Staffing Capability Planners or engineers with knowledge of land development and land management practices Yes Town Engineer and Environmental Coordinator Engineers or professionals trained in building or infrastructure construction practices Yes Town Engineer and Building Department Page 22 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-10 2021 Resources Available? (Yes/No) Comments (available staff, responsibilities, support of hazard mitigation) Planners or engineers with an understanding of natural hazards Yes Town Engineer and Environmental Coordinator Staff with expertise or training in benefit/cost analysis Yes Town Administrator’s Office. Professionals trained in conducting damage assessments Yes Town Engineer and Building Department Personnel skilled or trained in GIS and/or Hazards United States (HAZUS) – Multi-Hazards (MH) applications Yes Town Engineer and Environmental Coordinator Scientist familiar with natural hazards No - Surveyor(s) No - Emergency Manager Yes Town Administrator/Emergency Manager Grant writer(s) Yes Town Administrator’s Office. Consider the following: Are data and maps from the HMP used to support documentation in grant applications? Resilience Officer No - Other (this could include stormwater engineer, environmental specialist, etc.) YES Sustainability Collaborative members- Fiscal Capability The table below summarizes financial resources available to the Town of Mamaroneck. Table 9.13-5. Fiscal Capabilities Financial Resources Are these accessible or eligible to use for mitigation? (Yes/No) If yes, please describe. If no, can this be used to support in the future? Community development Block Grants (CDBG, CDBG-DR) YES. Capital improvements project funding Yes Authority to levy taxes for specific purposes Yes User fees for water, sewer, gas or electric service Yes Impact fees for homebuyers or developers of new development/homes No Stormwater utility fee No Incur debt through general obligation bonds Yes Incur debt through special tax bonds Yes Incur debt through private activity bonds No Withhold public expenditures in hazard-prone areas No Other federal or state funding programs Yes Open Space Acquisition funding programs No Other (for example, Clean Water Act 319 Grants [Nonpoint Source Pollution]) No Education and Outreach Capability The table below summarizes the education and outreach resources available to the Town of Mamaroneck. Page 23 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-11 2021 Table 9.13-6. Education and Outreach Capabilities Outreach Resources Available? (Yes/No) Does the jurisdiction have any public outreach mechanisms / programs in place to inform citizens on natural hazards, risk, and ways to protect themselves during such events? If yes, please describe. Public information officer or communications office No - Personnel skilled or trained in website development Yes Information Technology (IT) staff provide appropriate access to, support for and maintenance of all systems, workstations and services that sustain, enhance and extend the delivery of high quality, user-focused service. Hazard mitigation information available on your website No - Social media for hazard mitigation education and outreach Yes Facebook Citizen boards or commissions that address issues related to hazard mitigation Yes The Community Services Office was established in 1976 to provide information, referral and supportive services to residents of the Town of Mamaroneck and Village of Larchmont. Other programs already in place that could be used to communicate hazard- related information Yes Housing Authority, Traffic Committee, Recreation Commission,Supervisor Newsletter, Sustainability Collaberative Warning systems for hazard events Yes CivicReady Alerts Natural disaster/safety programs in place for schools No - Other No - Community Classifications The table below summarizes classifications for community programs available to the Town of Mamaroneck. Table 9.13-7. Community Classifications Program Participating? (Yes/No) Classification (if applicable) Date Classified (if applicable) Community Rating System (CRS) Yes Class 8 October 1, 2014 Building Code Effectiveness Grading Schedule (BCEGS) No - - Public Protection (ISO Fire Protection Classes 1 to 10) YES 2 - NYSDEC Climate Smart Community Yes Bronze June 2, 2009 Storm Ready Certification No - - Firewise Communities classification No - - Other No - - Note: N/A Not applicable NP Not participating -Unavailable Adaptive Capacity Adaptive capacity is defined as “the ability of systems, institutions, humans and other organisms to adjust to potential damage, to take advantage of opportunities, or respond to consequences” (IPCC 2014). In other words, it describes a jurisdiction’s current capabilities to adjust to, protect from, or withstand a future hazard event, future conditions, and changing risk. The table below summarizes the adaptive capacity for each hazard of concern and the jurisdiction’s rating. Page 24 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-12 2021 Table 9.13-8. Adaptive Capacity Hazard Adaptive Capacity - Strong/Moderate/Weak* Disease Outbreak Moderate Earthquake Moderate Extreme Temperature Moderate Flood Moderate Severe Storm Moderate Severe Winter Storm Strong Wildfire Moderate CBRN Moderate *Strong Capacity exists and is in use Moderate Capacity may exist; but is not used or could use some improvement Weak Capacity does not exist or could use substantial improvement 9.13.4 National Flood Insurance Program (NFIP) Compliance This section provides specific information on the management and regulation of the regulatory floodplain, including current and future compliance with the NFIP. National Flood Insurance Program (NFIP) Summary The following table summarizes the NFIP statistics for the Town of Mamaroneck. Table 9.13-9. NFIP Summary Municipality # Policies # Claims (Losses) Total Loss Payments # RL Properties Town of Mamaroneck 240 626 $5,706,514 62 Source: FEMA 7-2021 Notes: RL Repetitive Loss; SRL Severe Repetitive Loss Flood Vulnerability Summary and NFIP Compliance The following table provides a summary of the NFIP program in the Town of Mamaroneck. Table 9.13-10. Flood Vulnerability Summary and NFIP Compliance NFIP Topic Comments Flood Vulnerability Summary Describe areas prone to flooding in your jurisdiction. • Do you maintain a list of properties that have been damaged by flooding? Yes Do you maintain a list of property owners interested in flood mitigation? •How many homeowners and/or business owners are interested in mitigation (elevation or acquisition)? No Are any RiskMAP projects currently underway in your jurisdiction? •If so, state what projects are underway. NJ/NY Coastal Surge Study NY Marine Shoreline Management & Development NJ/NY Coastal Study Outreach & Steering Comm. Westchester County Coastal Study How do you make Substantial Damage determinations? •How many were declared for recent flood events in your jurisdiction? As per State Code definition of substantial damage Page 25 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-13 2021 NFIP Topic Comments How many properties have been mitigated (elevation or acquisition) in your jurisdiction? •If there are mitigation properties, how were the projects funded? 3, privately funded Do your flood hazard maps adequately address the flood risk within your jurisdiction? •If not, state why. Yes NFIP Compliance What local department is responsible for floodplain management? Building/Engineering Are any certified floodplain managers on staff in your jurisdiction? No Do you have access to resources to determine possible future flooding conditions from climate change? Yes Does your floodplain management staff need any assistance or training to support its floodplain management program? •If so, what type of assistance/training is needed? FPM classes Provide an explanation of NFIP administration services you provide (e.g. permit review, GIS, education/outreach, inspections, engineering capability) Yes, permit review, GIS, education/outreach, inspections, engineering capability How do you determine if proposed development on an existing structure would qualify as a substantial improvement? Cost of construction What are the barriers to running an effective NFIP program in the community, if any? None Does your jurisdiction have any outstanding NFIP compliance violations that need to be addressed? •If so, state the violations. No When was the most recent Community Assistance Visit (CAV) or Community Assistance Contact (CAC)? July 20, 2017 What is the local law number or municipal code of your flood damage prevention ordinance? •What is the date that your flood damage prevention ordinance was last amended? CH 110 Flood Damage Prevention LL #8 2007, amended 7/11/07 Does your floodplain management program meet or exceed minimum requirements? •If exceeds, in what ways? Meets Are there other local ordinances, plans or programs (e.g. site plan review) that support floodplain management and meeting the NFIP requirements? For instance, does the planning board or zoning board consider efforts to reduce flood risk when reviewing variances such as height restrictions? Yes Does your jurisdiction participate in CRS? •If yes, is your jurisdiction interested in improving its CRS Classification? •If no, is your jurisdiction interested in joining the CRS program? No 9.13.5 Evacuation, Sheltering, Temporary Housing, and Permanent Housing Evacuation routes, sheltering measures, temporary housing, and permanent housing must all be in place and available for public awareness to protect residents, mitigate risk, and relocate residents, if necessary, to maintain post-disaster social and economic stability. Page 26 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-14 2021 Evacuation Routes and Procedures The Town of Mamaroneck has identified the following routes and procedures to evacuate residents prior to and during an event. •The Town uses Boston Post Road, Weaver Street, Fenimore Road, Old White Plains Road, and Griffen Avenue for evacuating. All of these routes have flooding issues which complicates evacuation routes. Sheltering The Town of Mamaroneck has identified the following designated emergency shelters within the Town. Table 9.13-11. Designated Emergency Shelters Site Name Address Capacity Accommodates Pets? ADA Compliant? Backup Power? Types of Medical Services Provided Other Services Provided Mamaroneck High School 100 W. Boston Post Road, NY 10543 400 Limited Yes No No - Senior Center 1288 Boston Post Road, NY 10538 80 Limited Yes No No - Hommocks Ice Rink 140 Hommocks Road, NY 10538 200 Limited Yes No No - Temporary Housing Each jurisdiction must identify sites for the placement of temporary housing units to house residents displaced by a disaster. The Town of Mamaroneck has identified the following sites suitable for placing temporary housing units. Table 9.13-12. Temporary Housing Locations Site Name Site Address Capacity (number of sites) Type Infrastructure / Utilities Available (water, electric, septic, etc.) Actions Required to Ensure Conformance with the NYS Uniform Fire Prevention and Building Code Myrtle Park Myrtle Boulevard/Baldwin Avenue 20 trailers Park Bathroom - Hommocks Field 130 Hommocks Road 30 trailers Ice Rink Bathrooms - Permanent Housing Structures located in the regulatory floodplain may need to be relocated due to high flood risk or new properties must be built once severely damaged properties are demolished. Jurisdictions must identify suitable sites currently owned by the jurisdiction and potential sites under private ownership that meet applicable local zoning requirements and floodplain laws. The Town of Mamaroneck has identified the following areas suitable for relocating homes outside of the floodplain. Page 27 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-15 2021 Table 9.13-13. Permanent Housing Locations Site Name Site Address Capacity (number of sites) Type Infrastructure / Utilities Available (water, electric, septic, etc.) Actions Required to Ensure Conformance with the NYS Uniform Fire Prevention and Building Code The Town will work with Westchester County to identify appropriate locations for the siting of permanent housing within the region (action 2021-Town of Mamaroneck-006) 9.13.6 Growth/Development Trends Understanding how past, current, and projected development patterns have or are likely to increase or decrease risk in hazard areas is a key component to understanding a jurisdiction’s overall risk to its hazards of concern. Table 9.13 -14 summarizes recent and expected future development trends, including major residential/commercial development and major infrastructure development. Table 9.13-14. Recent and Expected Future Development Type of Development 2014 2015 2016 2017 2018 2019 2020 Number of Building Permits for New Construction Issued Since the previous HMP* (total/within regulatory floodplain) Total Within SFHA Total Within SFHA Total Within SFHA Total Within SFHA Total Within SFHA Total Within SFHA Total Within SFHA Single Family 7 1 7 0 11 0 7 1 8 8 10 1 8 0 Multi-Family 1 0 0 0 0 0 0 0 0 0 0 0 0 0 Other (commercial, mixed-use, etc.) 0 0 0 0 0 0 1 0 2 0 0 1 0 0 Total Permits Issued 8 1 7 0 11 0 8 1 10 8 10 2 8 0 Property or Development Name Type of Development # of Units / Structures Location (address and/or block and lot) Known Hazard Zone(s)* Description / Status of Development Recent Major Development and Infrastructure from 2015 to Present Safeguard Self Storage Self-storage 60,000 sq ft 615 Fifth Ave Flood Completed Known or Anticipated Major Development and Infrastructure in the Next Five (5) Years No known or anticipated development SFHA Special Flood Hazard Area (1% flood event) * Only location-specific hazard zones or vulnerabilities identified. 9.13.7 Jurisdictional Risk Assessment The hazard profiles in Section 5 (Risk Assessment) provide detailed information regarding each plan participant’s vulnerability to the identified hazards. Refer to Section 5.2 (Methodology and Tools) and Section 5.4 (Hazard Ranking) for a detailed summary for the Town of Mamaroneck’s risk assessment results and data used to determine the hazard ranking discussed later in this section. Hazard area extent and location maps were generated to illustrate the probable areas impacted within the jurisdiction. These maps are based on the best available data at the time of the preparation of this plan and are adequate for planning purposes. Maps have been generated only for those hazards that can be clearly identified using mapping techniques and technologies and for which the Town of Mamaroneck has significant exposure. Page 28 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-16 2021 The maps also show the location of potential new development, where available. These maps are illustrated below. Page 29 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-17 2021 Figure 9.13-1. Town of Mamaroneck Hazard Area Extent and Location Map 1 Page 30 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-18 2021 Figure 9.13-2. Town of Mamaroneck Hazard Area Extent and Location Map 2 Page 31 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-19 2021 Figure 9.13-3. Town of Mamaroneck Hazard Area Extent and Location Map 3 Page 32 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-20 2021 Figure 9.13-4. Town of Mamaroneck Hazard Area Extent and Location Map 4 Page 33 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-21 2021 Hazard Event History Westchester County has a history of natural and non-natural hazard events as detailed in Volume I, Section 5 (Risk Assessment) of this plan. A summary of historical events is provided in each of the hazard profiles and includes a chronology of events that have affected the county and its municipalities. The Town of Mamaroneck’s history of federally-declared (as presented by FEMA) and significant hazard events (as presented in NOAA-NCEI) is consistent with that of Westchester County. Table 9.13 -15 provides details regarding municipal-specific loss and damages the Town experienced during hazard events since the last hazard mitigation plan update. Information provided in the table below is based on reference material or local sources. For details of these and additional events, refer to Volume I, Section 5.0 of this plan. Table 9.13-15. Hazard Event History Dates of Event Event Type (Disaster Declaration if applicable) County Designated? Summary of Event Municipal Summary of Damages and Losses February 13, 2017 High Wind No Low pressure passed to the east of Westchester County and rapidly deepened, resulting in strong winds with gusts exceeding 70 mph. Power outage, road closures, debris removal, emergency protective measures March 2, 2018 High Wind No A deep area of low pressure passed off the coast resulting in strong winds with gusts exceeding 70 mph. Power outage, road closures, debris removal, emergency protective measures April 13, 2020 High Wind No Deep low pressure passed to the west of the area resulting in high winds with gusts near 70 mph. Power outage, road closures, debris removal, emergency protective measures August 4, 2020 Tropical Storm (DR-4567) Yes Tropical Storm Isaias passed over the region, resulting in high winds with gusts between 60-80 mph. Power outage, road closures, debris removal, emergency protective measures January 20, 2020 – Present Covid-19 Pandemic (EM-3434) (DR-4480) Yes Between March 1, 2020 and June 6, 2021, Westchester County reported 129,488 confirmed cases of COVID-19, and 2,284 total fatalities. PPE purchases, physical and environmental alterations to Town facilities Notes: EM Emergency Declaration (FEMA) FEMA Federal Emergency Management Agency DR Major Disaster Declaration (FEMA) N/A Not applicable Hazard Ranking and Vulnerabilities The hazard profiles in Section 5.0 (Risk Assessment) of this plan have detailed information regarding each plan participant’s vulnerability to the identified hazards. The following summarizes the Town of Mamaroneck’s risk assessment results and data used to determine the hazard ranking. Hazard Ranking This section provides the community specific identification of the primary hazard concerns based on identified problems, impacts and the results of the risk assessment as presented in Section 5 (Risk Assessment) of the plan. The ranking process involves an assessment of the likelihood of occurrence for each hazard, along with its potential impacts on people, property, and the economy as well as community capability and changing future climate conditions. This input supports the mitigation action development to target those hazards with highest level of concern. As discussed in Section 5.3 (Hazard Ranking), each participating jurisdiction may have differing degrees of risk exposure and vulnerability compared to Westchester County as a whole. Therefore, each municipality ranked Page 34 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-22 2021 the degree of risk to each hazard as it pertains to their community. The table below summarizes the hazard risk/vulnerability rankings of potential natural hazards for the Town of Mamaroneck. The Town of Mamaroneck has reviewed the county hazard risk/vulnerability risk ranking table as well as its individual results to reflect the relative risk of the hazards of concern to the community. During the review of the hazard/vulnerability risk ranking, the Town indicated the following: The Town agreed with the calculated hazard rankings. Table 9.13-16. Hazard Ranking Input Disease Outbreak Earthquake Extreme Temperature Flood Severe Storm Severe Winter Storm Wildfire CBRN Low Low Low High High Medium Low Low Note: The scale is based on the hazard rankings established in Section 5.3 and modified as appropriate during review by the jurisdiction Critical Facilities New York State Department of Environmental Conservation (DEC) Statute 6 CRR-NY 502.4 sets forth floodplain management criteria for State projects located in flood hazard areas. The law states that no such projects related to critical facilities shall be undertaken in a Special Flood Hazard Area (SFHA) unless constructed according to specific mitigation specifications, including being raised 2’ above the Base Flood Elevation (BFE). This statute is outlined at http://tinyurl.com/6-CRR-NY-502-4. While all vulnerabilities should be assessed and documented, the State places a high priority on exposure to flooding. Critical facilities located in an SFHA, or having ever sustained previous flooding, must be protected to the 0.2 -percent annual chance flood event, or worst damage scenario. For those that do not meet these criteria, the jurisdiction must identify an action to achieve this level of protection (NYS DHSES 2017). The table below identifies critical facilities in the community located in the 1-percent and 0.2-percent floodplain and presents Hazards United States (HAZUS) – Multi-Hazards (MH) estimates of the damage and loss of use to critical facilities as a result of a 1-percent annual chance flood event. Table 9.13-17. Potential Flood Losses to Critical Facilities Name Type Exposure Potential Loss from 1% Flood Event Addressed by Proposed Action 1% Event 0.2% Event Percent Structure Damage Percent Content Damage HOMMOCKS SCHOOL Primary Education Y Y 0.0 0.0 2021-Town of Mamaroneck- 005 Larchmont Dam Dam Y Y 0.0 0.0 2021-Town of Mamaroneck- 002 LAKESIDE DRIVE DAM Dam Y Y 0.0 0.0 2021-Town of Mamaroneck- 005 Source: Westchester HMP 2021; FEMA 2007 Page 35 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-23 2021 Identified Issues After review of the Town of Mamaroneck’s hazard event history, hazard rankings, jurisdiction specific vulnerabilities, hazard area extent and location, and current capabilities, the Town of Mamaroneck has identified the following vulnerabilities within their community: •Frequent flooding events have resulted in damages to residential properties. These properties have been repetitively flooded as documented by paid NFIP claims. The Town has 62 repetitive loss properties, but other properties may be impacted by flooding as well. The Town has been impacted by flooding in various locations from both coastal flooding and rainfall driven events. •Sheldrake River Dam requires additional safety measures. The Sheldrake River floods neighboring roadways including Brookside Drive, valley stream roads, and the Flats area of Mamaroneck. •The existing generator at the Town Center is at the end of service life and does not have capacity for the entirety of Town Center operations. The Senior Center lacks backup power and is an identified sheltering location. •Flooding can occur due to heavy rainfall, coastal flooding, or the combination of each in numerous locations. Floodprone locations in the Town include: o Griffen Ave (near the bridge over Griffen Road between Grand Park Avenue and Murdock Road) floods during heavy rain o Griffen Ave between Murdock Rd. and Carriage House Ln floods during heavy rain. o Pryor Manor Road between Dillon Rd and Red Bridge impassable during heavy rain/high tide events o Fenimore Road between Fenbrook Drive and Winding Brook Drive floods during heavy rain events o Fifth Ave. and Madison Ave. floods during heavy rains. o Lakeside Drive between Myrtle Blvd and Rocky Rd. floods during heavy rain. o East and West Brookside Drive and homes flood during extended heavy rain events. o Hommocks Road between Eagles Knolls Rd and Oak Lane is impassable during heavy rain/high tide events. o Madison Avenue Area o Maplewood Street o Kolbert Drive •The Town has critical facilities with flood exposure which are privately owned. •The Town has not identified appropriate locations for the placement of permanent housing outside of the Special Flood Hazard Area. •Waverly Avenue Bridge is exposed to flooding. The 201 USACE Flood Risk Recommendation Report recommended replacement of the Bridge with a new structure. •The Brookside area in Town experiences flooding. The duck pond and brook have overflowed. Water went up to first level of houses and cars floated into duck pond. Washingtonville was overwhelmed by flood water. •Power outages are common in the Town and can be long lasting. Power lines and poles have been identified that need maintenance and trees near lines require trimming. Specific areas of concern based on resident response to the Westchester County Hazard Mitigation Citizen survey include: •Brookside area in Town of Mamaroneck: duck pond and brook overflowed, water went up to first level of houses, cars floated into duck pond. Mamaroneck (Washingtonville) overwhelmed by flood water. •The flooding in the lower lying Flats Area of Mamaroneck needs to be addressed. •Madison Avenue area of Town of Mamaroneck is floodprone. Page 36 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-24 2021 •Sheldrake river flooding on brookside drives and valley Stream roads •During Hurricane Ida, the storm drains failed on Maplewood Street causing basements and below ground level garages to be flooded. •Power lines are not maintained, with leaning poles and trees above and through wires. Power outages lasting more than a week have occurred several times in the past few years. •Rivers and streams throughout the Village may need dredging to alleviate flooding in locations like Kolbert Drive. •Road flooding takes place on Fenimore Road and Griffen Avenue. 9.13.8 Mitigation Strategy and Prioritization This section discusses past mitigations actions and status, describes proposed hazard mitigation initiatives, and their prioritization. Past Mitigation Initiative Status The following table indicates progress on the community’s mitigation strategy identified in the 2015 HMP. Actions that are carried forward as part of this plan update are included in the following subsection in its own table with prioritization. Previous actions that are now on-going programs and capabilities are indicated as such in the following table and may also be found under ‘Capability Assessment’ presented previously in this annex. Page 37 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-25 2021 Table 9.13-18. Status of Previous Mitigation Actions Project # Project Name Hazard(s) Addressed Responsible Party Brief Summary of the Original Problem and the Solution (Project) Status (In Progress, Ongoing Capability, No Progress, Complete) Evaluation of Success (if complete) Next Steps 1.Project to be included in 2021 HMP or Discontinue 2.If including action in the 2021 HMP, revise/reword to be more specific (as appropriate). 3.If discontinue, explain why. Mamaroneck 1 Sheldrake River Dam Projects - With the Village of Larchmont, the town would retrofit the Sheldrake River Dam to include automated spillway valve control, stream level monitoring, and a Flood Early Warning System with automatic notification. Flood Representatives from the Town of Mamaroneck and the Village of Larchmont would collaborate for these projects. - No Progress Cost: Level of Protection: Damages Avoided; Evidence of Success: 1. Include in HMP Update 2. 3. Page 38 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-26 2021 Completed Mitigation Initiatives Not Identified in the Previous Mitigation Strategy The Town of Mamaroneck has identified the following mitigation projects/activities that have also been completed but were not identified in the previous mitigation strategy in the 2015 HMP: None identified Proposed Hazard Mitigation Initiatives for the HMP Update The Town of Mamaroneck participated in a mitigation action workshop in October 2021 and was provided the following FEMA publications to use as a resource as part of their comprehensive review of all possible activities and mitigation measures to address their hazards: FEMA 551 ‘Selecting Appropriate Mitigation Measures for Floodprone Structures’ (March 2007) and FEMA ‘Mitigation Ideas – A Resource for Reducing Risk to Natural Hazards’ (January 2013). The table below indicates the range of proposed mitigation action categories. Table 9.13-19. Analysis of Mitigation Actions by Hazard and Category Hazard FEMA CRS LPR SIP NSP EAP PR PP PI NR SP ES Disease Outbreak X X Earthquake X X Extreme Temperature X X X Flood X X X X X X X X X Severe Storm X X X X X X X X X Severe Winter Storm X X X X X Wildfire X X CBRN X X Note: Section 6 (Mitigation Strategy) provides for an explanation of the mitigation categories. Table 9.13 -20 summarizes the comprehensive-range of specific mitigation initiatives the Town of Mamaroneck would like to pursue in the future to reduce the effects of hazards. Some of these initiatives may be previous actions carried forward for this plan update. These initiatives are dependent upon available funding (grants and local match availability) and may be modified or omitted at any time based on the occurrence of new hazard events and changes in municipal priorities. Both the four FEMA mitigation action categories and the six CRS mitigation action categories are listed in the table below to further demonstrate the wide-range of activities and mitigation measures selected. As discussed in Section 6, 14 evaluation/prioritization criteria are used to complete the prioritization of mitigation initiatives. For each new mitigation action, a numeric rank is assigned (-1, 0, or 1) for each of the 14 evaluation criteria to assist with prioritizing your actions as ‘High’, ‘Medium’, or ‘Low.’ The table below summarizes the evaluation of each mitigation initiative, listed by Action Number. Table 9.13-21 provides a summary of the prioritization of all proposed mitigation initiatives for the HMP update. Page 39 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-27 2021 Table 9.13-20. Proposed Hazard Mitigation Initiatives Project Number Project Name Goals Met Hazard(s) to be Mitigated Description of Problem and Solution Critical Facility (Yes/No) EHP Issues Estimated Timeline Lead Agency Estimated Costs Estimated Benefits Potential Funding Sources Priority Mitigation Category CRS Category 2021-Town of Mamaronec k-001 Repetitive Loss Mitigation 1, 2 Flood, Severe Storm Problem: Frequent flooding events have resulted in damages to residential properties. These properties have been repetitively flooded as documented by paid NFIP claims. The Town has 62 repetitive loss properties, but other properties may be impacted by flooding as well. The Town has been impacted by flooding in various locations from both coastal flooding and rainfall driven events. Solution: Conduct outreach to 75 flood-prone property owners, including RL/SRL property owners and provide information on mitigation alternatives. After preferred mitigation measures are identified, collect required property-owner information and develop a FEMA grant application and BCA to obtain funding to implement acquisition/purchase/moving/eleva ting residential homes in the flood prone areas that experience frequent flooding (high risk areas). No None 3 years NFIP Floodplain Administrato r, supported by homeowners High Eliminates flood damage to homes and residents, creates open space for the municipalit y increasing flood storage. FEMA HMGP and FMA, local cost share by residents Hig h SIP PP 2021-Town of Mamaronec k-002 Sheldrake River Dam Projects - 1, 2 Flood Problem: Sheldrake River Dam requires additional safety measures. The Sheldrake River floods neighboring roadways including Brookside Drive, valley stream roads, and the Flats area of Mamaroneck. Solution: With the Village of Larchmont, the Town would Yes None Within 5 years Engineer, Village of Larchmont High Increased dam safety and warning system High Hazard Dam Rehabilitatio n Grant Program, BRIC, HMGP, Town budget Hig h SIP SP Page 40 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-28 2021 Project Number Project Name Goals Met Hazard(s) to be Mitigated Description of Problem and Solution Critical Facility (Yes/No) EHP Issues Estimated Timeline Lead Agency Estimated Costs Estimated Benefits Potential Funding Sources Priority Mitigation Category CRS Category retrofit the Sheldrake River Dam to include automated spillway valve control. The Town will establish stream level monitoring and a Flood Early Warning System with automatic notification using upstream gauges to assist decision- making (re. lowering water level in reservoir). 2021-Town of Mamaronec k-003 Town Center and Senior Center Backup Generators 1, 2 Severe Storm, Severe Winter Storm, Extreme Temperatur e Problem: The existing generator at the Town Center is at the end of service life and does not have capacity for the entirety of Town Center operations. The Senior Center lacks backup power and is an identified sheltering location. Solution: The Town will purchase and install a 250kW generator and necessary electrical components to supply backup power to the Town Center. The Town will purchase and install a 50kW generator and necessary electrical components to supply backup power to the Senior Center. Public Works will be responsible for maintenance and testing of each generator following installation. Yes None Within 5 years Engineer, Public Works $300,000 for Town Center, $75,000 for Senior Center Protect public health and safety, and ensure continued operation of critical facility and essential functions during power outages. FEMA HMGP and BRIC, USDA Community Facilities Grant Program, Emergency Managemen t Performance Grants (EMPG) Program, Municipal Budget Hig h SIP ES 2021-Town of Mamaronec k-004 Flood Study of Floodprone Locations 1, 2 Severe Storm, Flood Problem: Flooding can occur due to heavy rainfall, coastal flooding, or the combination of each in numerous locations. Floodprone locations in the Town include: •Griffen Road (near the bridge over Griffen Road between Grand Park Avenue and No None Within 5 years Engineer High Reduced flood risk BRIC, HMGP, Town budget Hig h LPR , SIP PP , SP Page 41 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-29 2021 Project Number Project Name Goals Met Hazard(s) to be Mitigated Description of Problem and Solution Critical Facility (Yes/No) EHP Issues Estimated Timeline Lead Agency Estimated Costs Estimated Benefits Potential Funding Sources Priority Mitigation Category CRS Category Murdock Road) floods during heavy rain •Griffen Ave between Murdock Rd. and Carriage House Ln floods during heavy rain. •Pryor Manor Road between Dillon Rd and Red Bridge impassable during heavy rain/high tide events •Fenimore Road between Fenbrook Drive and Winding Brook Drive floods during heavy rain events •Fifth Ave. and Madison Ave. floods during heavy rains. •Lakeside Drive between Myrtle Blvd and Rocky Rd. floods during heavy rain. •East and West Brookside Drive and homes flood during extended heavy rain events. •Hommocks Road between Eagles Knolls Rd and Oak Lane is impassable during heavy rain/high tide events. •Madison Avenue Area •Maplewood Street •Kolbert Drive Page 42 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-30 2021 Project Number Project Name Goals Met Hazard(s) to be Mitigated Description of Problem and Solution Critical Facility (Yes/No) EHP Issues Estimated Timeline Lead Agency Estimated Costs Estimated Benefits Potential Funding Sources Priority Mitigation Category CRS Category Solution: The Town will complete a flood study to evaluate stormwater components in floodprone locations throughout the Town. Cost-effective actions to reduce flooding will be implemented. Anticipated actions include culvert and stormwater component upsizing; additional drainage, increasing capacity in lakes, streams, and reservoir; replacing flood control valves and pipes; evaluating the need for increased capacity in streams. 2021-Town of Mamaronec k-005 Critical Facility Flood Outreach 3 Flood Problem: The Town has critical facilities with flood exposure which are privately owned. Solution: The FPA will conduct outreach to facility managers to discuss flood exposure and potential options for mitigation. Yes  None Within 6 months FPA Staff time Facility managers aware of flood exposure and potential mitigation options Municipal budget Hig h EAP PI 2021-Town of Mamaronec k-006 Permanent Housing 1, 2 All Hazards Problem: The Town has not identified appropriate locations for the placement of permanent housing outside of the Special Flood Hazard Area. Solution: The Town will work with Westchester County to identify appropriate locations for the siting of permanent housing within the region. No None 6 months Administrati on working with Westchester County Staff time Permanent housing locations identified Town budget Hig h LPR ES 2021-Town of Mamaronec k-007 Waverly Avenue Bridge Replaceme nt 1, 2 Flood Problem: Waverly Avenue Bridge is exposed to flooding. The 201 USACE Flood Risk Recommendation Report Yes None In-Progress Engineer High Reduction in flood risk USACE, BRIC, HMGP, CHIPS, Town budget Hig h SIP PP Page 43 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-31 2021 Project Number Project Name Goals Met Hazard(s) to be Mitigated Description of Problem and Solution Critical Facility (Yes/No) EHP Issues Estimated Timeline Lead Agency Estimated Costs Estimated Benefits Potential Funding Sources Priority Mitigation Category CRS Category recommended replacement of the Bridge with a new structure. Solution: The Town will complete reconstruction of the roadway crossing with enlarged span and deeper abutments consistent with recommendations in the 2017 USACE Flood Risk Management Report. 2021-Town of Mamaronec k-008 Larchmont Gardens Lake 2 Flood, Severe Storm Problem: The Brookside area in Town experiences flooding. The duck pond and brook have overflowed. During a recent event, water went up to first level of houses and cars floated into duck pond. Washingtonville was overwhelmed by flood water. Solution: The Town will dredge Larchmont Gardens Lake in order to increase the volume the Lake can hold before overflowing. No May require permittin g Within 5 years Engineer, Public Works High Reduction in flooding in Brookside area BRIC, HMGP, Town budget Hig h NSP N R 2021-Town of Mamaronec k-009 Outreach with ConEd 3 Severe Storm, Severe Winter Storm Problem: Power outages are common in the Town and can be long lasting. Power lines and poles have been identified that need maintenance and trees near lines require trimming. Solution: The Town will conduct outreach to ConEd and alert the company of problem areas with their electric distribution system. No None Within 6 months Public Works, OEM, Administrati on Staff time ConEd aware of problem areas and need for mitigation Town budget Hig h EAP PI Notes: Not all acronyms and abbreviations defined below are included in the table. Page 44 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-32 2021 Acronyms and Abbreviations: Potential FEMA HMA Funding Sources: Timeline: CAV Community Assistance Visit CRS Community Rating System DPW Department of Public Works EHP Environmental Planning and Historic Preservation FEMA Federal Emergency Management Agency FPA Floodplain Administrator HMA Hazard Mitigation Assistance N/A Not applicable NFIP National Flood Insurance Program OEM Office of Emergency Management FMA Flood Mitigation Assistance Grant Program HMGP Hazard Mitigation Grant Program BRIC Building Resilient Infrastructure and Communities Program The time required for completion of the project upon implementation Cost: The estimated cost for implementation. Benefits: A description of the estimated benefits, either quantitative and/or qualitative. Critical Facility: Yes  Critical Facility located in 1% floodplain Mitigation Category: • Local Plans and Regulations (LPR) – These actions include government authorities, policies or codes that influence the way land and buildings are being developed and built. • Structure and Infrastructure Project (SIP) - These actions involve modifying existing structures and infrastructure to protect them from a hazard or remove them from a hazard area. This could apply to public or private structures as well as critical facilities and infrastructure. This type of action also involves projects to construct manmade structures to reduce the impact of hazards. • Natural Systems Protection (NSP) – These are actions that minimize damage and losses, and also preserve or restore the functions of natural systems. • Education and Awareness Programs (EAP) – These are actions to inform and educate citizens, elected officials, and property owners about hazards and potential ways to mitigate them. These actions may also include participation in national programs, such as StormReady and Firewise Communities CRS Category: • Preventative Measures (PR) - Government, administrative or regulatory actions, or processes that influence the way land and buildings are developed and built. Examples include planning and zoning, floodplain local laws, capital improvement programs, open space preservation, and storm water management regulations. • Property Protection (PP) - These actions include public activities to reduce hazard losses or actions that involve (1) modification of existing buildings or structures to protect them from a hazard or (2) removal of the structures from the hazard area. Examples include acquisition, elevation, relocation, structural retrofits, storm shutters, and shatter-resistant glass. • Public Information (PI) - Actions to inform and educate citizens, elected officials, and property owners about hazards and potential ways to mitigate them. Such actions include outreach projects, real estate disclosure, hazard information centers, and educational programs for school-age children and adults. • Natural Resource Protection (NR) - Actions that minimize hazard loss and also preserve or restore the functions of natural systems. These actions include sediment and erosion control, stream corridor restoration, watershed management, forest and vegetation management, and wetland restoration and preservation. • Structural Flood Control Projects (SP) - Actions that involve the construction of structures to reduce the impact of a hazard. Such structures include dams, setback levees, floodwalls, retaining walls, and safe rooms. • Emergency Services (ES) - Actions that protect people and property during and immediately following a disaster or hazard event. Services include warning systems, emergency response services, and the protection of essential facilities Page 45 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-33 2021 Table 9.13-21. Summary of Prioritization of Actions Project Number Project Name Life Safety Property Protection Cost-Effectiveness Technical Political Legal Fiscal Environmental Social Administrative Multi-Hazard Timeline Agency Champion Other Community Objectives Total High / Medium / Low 2021-Town of Mamaroneck-001 Repetitive Loss Mitigation 1 1 1 1 1 1 0 1 0 0 1 0 1 1 10 High 2021-Town of Mamaroneck-002 Sheldrake River Dam Projects 1 1 1 1 1 1 0 1 1 1 1 0 1 1 12 High 2021-Town of Mamaroneck-003 Town Center and Senior Center Backup Generators 1 1 1 1 1 1 0 1 1 1 1 0 1 1 12 High 2021-Town of Mamaroneck-004 Flood Study of Floodprone Locations 1 1 0 0 1 1 0 1 1 1 1 0 1 1 10 High 2021-Town of Mamaroneck-005 Critical Facility Flood Outreach 1 1 1 1 1 1 1 1 1 1 0 1 1 1 13 High 2021-Town of Mamaroneck-006 Permanent Housing 1 1 1 1 1 1 1 1 1 1 1 1 1 1 14 High 2021-Town of Mamaroneck-007 Waverly Avenue Bridge Replacement 1 1 1 1 1 0 0 1 1 1 1 0 1 1 11 High 2021-Town of Mamaroneck-008 Larchmont Gardens Lake 0 1 1 1 1 0 0 0 1 1 1 0 1 1 9 High 2021-Town of Mamaroneck-009 Outreach with ConEd 1 1 1 1 1 1 1 1 1 1 1 1 1 1 14 High Note: Refer to Section 6, which conveys guidance on prioritizing mitigation actions. Low (0-4), Medium (5-8), High (9-14). Page 46 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-34 2021 9.13.9 Action Worksheets The following action worksheets have been developed by the Town of Mamaroneck to aid in the submittal of grant applications to support the funding of high priority proposed actions. Page 47 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-35 2021 Action Worksheet Project Name: Repetitive Loss Mitigation Project Number: 2021-Town of Mamaroneck-001 Risk / Vulnerability Hazard(s) of Concern: Severe Storm, Flood Description of the Problem: Frequent flooding events have resulted in damages to residential properties. These properties have been repetitively flooded as documented by paid NFIP claims. The Town has 62 repetitive loss properties, but other properties may be impacted by flooding as well. The Town has been impacted by flooding in various locations from both coastal flooding and rainfall driven events. Action or Project Intended for Implementation Description of the Solution: Conduct outreach to 75 flood-prone property owners, including RL/SRL property owners and provide information on mitigation alternatives. After preferred mitigation measures are identified, collect required property-owner information and develop a FEMA grant application and BCA to obtain funding to implement acquisition/purchase/moving/elevating residential homes in the flood prone areas that experience frequent flooding (high risk areas). Is this project related to a Critical Facility or Lifeline? Yes No Is this project related to a Critical Facility located within the 100-year floodplain? Yes No (If yes, this project must intend to protect the 500-year flood event or the actual worse case damage scenario, whichever is greater) Level of Protection: 1% annual chance flood event + freeboard (in accordance with flood ordinance) Estimated Benefits (losses avoided): Eliminates flood damage to homes and residents, creates open space for the municipality increasing flood storage. Useful Life: Acquisition: Lifetime Elevation: 30 years (residential) Goals Met: 1, 2 Estimated Cost: High Mitigation Action Type: Structure and Infrastructure Project Plan for Implementation Prioritization: High Desired Timeframe for Implementation: 6-12 months Estimated Time Required for Project Implementation: Three years Potential Funding Sources: FEMA HMGP and FMA, local cost share by residents Responsible Organization: NFIP Floodplain Administrator, supported by homeowners Local Planning Mechanisms to be Used in Implementation if any: Hazard Mitigation Three Alternatives Considered (including No Action) Alternatives: Action Estimated Cost Evaluation No Action $0 Current problem continues Elevate homes $500,000 When this area floods, the entire area is impacted; elevating homes would not eliminate the problem and still lead to road closures and impassable roads Elevate roads $500,000 Elevated roadways would not protect the homes from flood damages Progress Report (for plan maintenance) Date of Status Report: Report of Progress: Page 48 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-36 2021 Update Evaluation of the Problem and/or Solution: Page 49 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-37 2021 Action Worksheet Project Name: Repetitive Loss Mitigation Project Number: 2021-Town of Mamaroneck-001 Criteria Numeric Rank (-1, 0, 1) Provide brief rationale for numeric rank when appropriate Life Safety 1 Families moved out of high-risk flood areas. Property Protection 1 Properties removed from high-risk flood areas. Cost-Effectiveness 1 Cost-effective project Technical 1 Technically feasible project Political 1 Legal 1 The Town has the legal authority to conduct the project. Fiscal 0 Project will require grant funding. Environmental 1 Social 0 Project would remove families from the flood prone areas of the Town. Administrative 0 Multi-Hazard 1 Severe Storm, Flood Timeline 0 Agency Champion 1 NFIP Floodplain Administrator, supported by homeowners Other Community Objectives 1 Total 10 Priority (High/Med/Low) High Page 50 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-38 2021 Action Worksheet Project Name: Town Center and Senior Center Backup Generators Project Number: 2021-Town of Mamaroneck-003 Risk / Vulnerability Hazard(s) of Concern: Severe Storm, Severe Winter Storm, Extreme Temperature Description of the Problem: The existing generator at the Town Center is at the end of service life and does not have capacity for the entirety of Town Center operations. The Senior Center lacks backup power and is an identified sheltering location Action or Project Intended for Implementation Description of the Solution: The Town will purchase and install a 250kW generator and necessary electrical components to supply backup power to the Town Center. The Town will purchase and install a 50kW generator and necessary electrical components to supply backup power to the Senior Center. Public Works will be responsible for maintenance and testing of each generator following installation. Is this project related to a Critical Facility? Yes No Is this project related to a Critical Facility located within the 100-year floodplain? Yes No (If yes, this project must intend to protect the 500-year flood event or the actual worse case damage scenario, whichever is greater) Level of Protection: N/A Estimated Benefits (losses avoided): Protect public health and safety, and ensure continued operation of critical facility and essential functions during power outages. Useful Life: 20 years Goals Met: 1, 2 Estimated Cost: $300,000 for Town Center, $75,000 for Senior Center Mitigation Action Type: Structure and Infrastructure Projects (SIP) Plan for Implementation Prioritization: High Desired Timeframe for Implementation: Within 5 years Estimated Time Required for Project Implementation: 1 year Potential Funding Sources: FEMA HMGP and BRIC, USDA Community Facilities Grant Program, Emergency Management Performance Grants (EMPG) Program, Municipal Budget Responsible Organization: Engineer, Public Works Local Planning Mechanisms to be Used in Implementation if any: Hazard Mitigation, Emergency Management Three Alternatives Considered (including No Action) Alternatives: Action Estimated Cost Evaluation No Action $0 Problem continues. Install solar panels $100,000 Weather dependent; need large amount of space for installation; expensive if repairs needed Install wind turbine $100,000 Weather dependent; poses a threat to wildlife; expensive repairs if needed Progress Report (for plan maintenance) Date of Status Report: Report of Progress: Update Evaluation of the Problem and/or Solution: Page 51 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-39 2021 Action Worksheet Project Name: Town Center and Senior Center Backup Generators Project Number: 2021-Town of Mamaroneck-003 Criteria Numeric Rank (-1, 0, 1) Provide brief rationale for numeric rank when appropriate Life Safety 1 Project will protect critical services of Town Center and Senior Center Property Protection 1 Project will protect building from power loss. Cost-Effectiveness 1 Technical 1 Political 1 Legal 1 The Town has the legal authority to complete the project. Fiscal 0 Project requires funding support. Environmental 1 Social 1 Administrative 1 Multi-Hazard 1 Severe Storm, Severe Winter Storm, Extreme Temperature Timeline 0 Within 5 years Agency Champion 1 Engineer, Public Works Other Community Objectives 1 Total 12 Priority (High/Med/Low) High Page 52 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-40 2021 Action Worksheet Project Name: Flood Study of Floodprone Locations Project Number: 2021-Town of Mamaroneck-004 Risk / Vulnerability Hazard(s) of Concern: Flood, Severe Storm Description of the Problem: Flooding can occur due to heavy rainfall, coastal flooding, or the combination of each in numerous locations. Floodprone locations in the Town include: • Griffen Road (near the bridge over Griffen Road between Grand Park Avenue and Murdock Road) floods during heavy rain • Griffen Ave between Murdock Rd. and Carriage House Ln floods during heavy rain. • Pryor Manor Road between Dillon Rd and Red Bridge impassable during heavy rain/high tide events • Fenimore Road between Fenbrook Drive and Winding Brook Drive floods during heavy rain events • Fifth Ave. and Madison Ave. floods during heavy rains. • Lakeside Drive between Myrtle Blvd and Rocky Rd. floods during heavy rain. • East and West Brookside Drive and homes flood during extended heavy rain events. • Hommocks Road between Eagles Knolls Rd and Oak Lane is impassable during heavy rain/high tide events. • Madison Avenue Area • Maplewood Street • Kolbert Drive Action or Project Intended for Implementation Description of the Solution: The Town will complete a flood study to evaluate stormwater components in floodprone locations throughout the Town. Cost-effective actions to reduce flooding will be implemented. Anticipated actions include culvert and stormwater component upsizing; additional drainage, increasing capacity in lakes, streams, and reservoir; replacing flood control valves and pipes; evaluating the need for increased capacity in streams. Is this project related to a Critical Facility or Lifeline? Yes No Is this project related to a Critical Facility located within the 100-year floodplain? Yes No (If yes, this project must intend to protect the 500-year flood event or the actual worse case damage scenario, whichever is greater) Level of Protection: TBD by flood study Estimated Benefits (losses avoided): Reduced flood risk Useful Life: TBD by flood study Goals Met: 1, 2 Estimated Cost: TBD by flood study Mitigation Action Type: Local Plans and Regulations, Structure and Infrastructure Projects Plan for Implementation Prioritization: High Desired Timeframe for Implementation: Within 5 years Estimated Time Required for Project Implementation: 5 years Potential Funding Sources: HMGP, BRIC, Town budget Responsible Organization: Engineer Local Planning Mechanisms to be Used in Implementation if any: Hazard mitigation planning, stormwater planning Three Alternatives Considered (including No Action) Alternatives: Action Estimated Cost Evaluation No Action $0 Current problem continues Elevate roadways $500,000 Costly and may not solve problem Page 53 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-41 2021 Buyout homes High Costly, negative social impacts Progress Report (for plan maintenance) Date of Status Report: Report of Progress: Update Evaluation of the Problem and/or Solution: Page 54 of 94 Section 9.13: Town of Mamaroneck Hazard Mitigation Plan - Westchester County, New York 9.13-42 2021 Action Worksheet Project Name: Flood Study of Floodprone Locations Project Number: 2021-Town of Mamaroneck-004 Criteria Numeric Rank (-1, 0, 1) Provide brief rationale for numeric rank when appropriate Life Safety 1 Reduction in flooding risk to life Property Protection 1 Reduction in flooding risk to property Cost-Effectiveness 0 Technical 0 Technically feasibility at each location unknown at this time Political 1 Legal 1 The Town has the legal authority to conduct the project. Fiscal 0 Project will require grant funding. Environmental 1 Social 1 Project would reduce flooding impacts. Administrative 1 Multi-Hazard 1 Flood, Severe Storm Timeline 0 Agency Champion 1 Engineer Other Community Objectives 1 Total 10 Priority (High/Med/Low) High Page 55 of 94 THIS DOCUMENT HAS NO ATTACHMENTS – JANUARY 2022 TOWN BOARD MEETING SCHEDULE Page 56 of 94 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 TEL: 914/381-7865 Memorandum To: Meredith S. Robson, Town Administrator Town Board Members From: Jill Fisher, Recreation Superintendent Date: December 10, 2021 Re: Recommendation for the Contracting With Strada Food LLC for Concession Services at the Hommocks Park Ice Rink and Outdoor Pool Complex An RFP was issued on October 19, 2021 for the operation of food and refreshment concession services at the Hommocks Park Ice Rink/Outdoor Pool Complex. The Town received two sealed proposals on November 17, 2021 in response to the RFP. The license fees proposed for a three year period ranged from $65,000 to $79,440. The bids were evaluated on their concept proposal, license fee proposal, experience, ability and responsibility. Strada Food LLC has been identified as meeting all qualifications and has submitted an excellent proposal with the best license fees. Owner/Operator, Mr. John DeMairo, Strada Food LLC has a vast amount of experience in the concession industry and I am excited about the possibilities that he can bring to the concession. Mr. DeMairo did partake in an on-site visit of the facility. All references have been checked and verified. The contract will be for a term of three years with an option to renew on an annual basis for two additional years at the Town’s discretion. Should the Town Board approve this contract, the Concession could be open and ready for operation in approximately three weeks from contract signing. Action Requested: That the Town Board award a contract for Concession services to Strada Food LLC. Page 57 of 94 RFP OPENING FORM: TA-21-15 OPERATION OF FOOD AND REFRESHMENT CONCESSION COMPANY NAME 2022-2023 Guaranteed Minimum License Fee 2023-2024 Guaranteed Minimum License Fee 2024-2025 Guaranteed Minimum License Fee Costa Foods, Inc. $20,000 $22,000 $23,000 Strada Food, LLC. $24,000 $26,400 $29,040 COMPANY NAME 2022-2023 Gross Sales Projections 2023-2024 Gross Sales Projections 2024-2025 Gross Sales Projections Costa Food, Inc. $100,000 $125,000 $150,000 Strada Food, LLC. $214,000 $257,000 $291,000 Page 58 of 94 o� ` ��� Town of Mamaroneck f 740 West Boston Post Road .' Mamaroneck, N.Y. 10543 • FOUNDED 1661 • (914) 381-7810 REQUEST FOR PROPOSAL OPERATION OF FOOD AND REFRESHMENT CONCESSION Years 2022 - 2025 Contract No. TA-21-15 PROPOSAL DUE DATE: Wednesday, November 17, 2021 11:00 a.m. E.S.T. Town Center Town Administrator 740 West Boston Post Road Mamaroneck, New York 10543 Site Visits: Face Masks Required Wednesday, November 3, 2021 9:00 to 11:00 am Hommocks Park Ice Rink 140 Hommocks Road Mamaroneck, NY 10543 TOWN OF MAMARONECK WESTCHESTER COUNTY, NEW YORK NOTICE TO BIDDERS OPERATION OF FOOD AND REFRESHMENT CONCESSION CONTRACT TA-21-15 Sealed proposals for providing concession services will be received by the Town of Mamaroneck in the Town Administrator Office at 740 West Boston Post Road, Mamaroneck,New York until 11:00 a.m., E.S.T., Wednesday, November 17, 2021 at which time and place the proposals will be publicly opened and read. The General Information for Bidders, Scope of Work and Exhibits for this service is available for examination. Free online access to documents can be obtained by viewing the solicitation posting on the Empire State Purchasing Group website: https://www.bidnetdirect.com/new-york. Paper bid documents can also be viewed at the Town Administrator's Office in the Town of Mamaroneck,Town Center at 740 West Boston Post Road, Mamaroneck,NY, 10543. Questions pertaining to this contract, shall be directed to the Town Administrator at (914) 381-7810 or by email at mrobson@a,townofmamaroneckny.org. Each bidder shall also include with their bid, complete answers to the questions presented on the qualification form(s). In additional, Concessionaires making proposals must supply three references in addition to demonstrating experience. All bids must be submitted in sealed envelopes clearly marked: Proposals For: TA-21-15 Operation of Food and Refreshment Concession Attention: Town Administrator 740 West Boston Post Road Mamaroneck,NY 10543 Opening: Wednesday,November 17,2021 at 11:00 AM The Town of Mamaroneck reserves the right to reject any and all proposals, or to waive any informality in the proposal, as deemed advisable in the interest of the Town. By Order of the Town Board of the Town of Mamaroneck,NY Meredith S. Robson Town Administrator 1 Table of Contents SECTION ONE: SCOPE OF SERVICE 3 SECTION TWO: CONTENTS OF PROPOSAL 5 SECTION THREE: EVALUATION OF PROPOSALS 6 SECTION FOUR: GENERAL REQUIREMENTS 7 SECTION FIVE: ADDITIONAL CONCESSIONAIRE REQUIREMENTS AND INFORMATION 13 EXHIBIT A 17 VENDOR RESPONSIBILITY FORM 17 EXHIBIT B 20 FEE PROPOSAL FORM- 20 FOOD AND REFRESHMENT CONCESSION 20 EXHIBIT C 21 BIDDER AFFIRMATION FORM 21 EXHIBIT D 22 NON COLLUSION AFFIDAVIT 22 EXHIBIT E 23 ARTICLES OF AGREEMENT 23 EXHIBIT F 24 INDEMNIFICATION AND HOLD HARMLESS AGREEMENT 24 EXHIBIT G 25 TOWN OWNED EQUIPMENT 25 EXHIBIT H 26 HOURS AND DAYS OF OPERATION 26 EXHIBIT I 27 POOL&ICE RINK ATTENDANCE ESTIMATES 27 2 SECTION ONE: SCOPE OF SERVICE INTENT The Town of Mamaroneck Recreation Department is soliciting proposals from interested and qualified firms or individuals to operate the food and refreshment concession at the Hommocks Ice Rink/Pool complex which is located at 140 Hommocks Road, Larchmont,New York, within the Town of Mamaroneck. The food and refreshment concession is located in an area adjacent to the pool terrace and is accessible to the Ice Rink lobby area and Main Skating Arena. Concession services awarded from this Request for Proposal are expected to commence no later than January 14, 2022. The Town expects the following minimum standards to be met: • Operate and maintain food and refreshment concession. • Provide pool and rink patrons with high quality fare at reasonable prices. • Operate the concession, adjacent picnic area and food court in a clean and efficient manner. • Provide courteous and efficient service,maximizing customer satisfaction. • Operate the concession in accordance with approved products and schedule acceptable by the Superintendent of Recreation. PHYSICAL LAYOUT The concession area includes approximately 483 square feet of operational space, and an outdoor picnic area of approximately 1,200 square feet and an indoor food court of approximately 5,000 square feet. This space includes all utilities and hookup,electrical/lighting,HVAC and basic plumbing/sinks to health department specifications. This is an open kitchen concept with three counters and lockable gates. Exhibit G contains a list of equipment that is included in the space for use in the venue.Upkeep and repair is the responsibility of the concessionaire. Any necessary replacement of existing equipment will be the responsibility of the Town.Upon termination of the lease,all Town owned equipment remains with the building. 3 SITE VISIT Site visits will be available between 9:00 to 11:00 am Wednesday, November 3, 2021. Contact the individual designated below to schedule a time for the visit. It is the bidder's responsibility to examine the scope of work prior to bidding and to be familiar with the facility included in this RFP. Participation in the site visits is strongly recommended,proposals will be heavily evaluated based on the understanding of our needs and participation. Questions and Inquiries: It is the policy of the Town to accept questions and inquiries in writing from prospective concessionaires. Concessionaires should submit written questions in advance of the proposal conference. Answers will be given at the proposal conference and/or in the form of written addendum to the RFP and shall be binding unless modified in a subsequent written addendum. Oral explanations or instructions given over the phone prior to the proposal submission date shall not be binding on the Town. All written questions must be directed to the individual designated below and must be received no later than 4:00pm on Wednesday,November 10, 2021: Jill C. Fisher Superintendent of Recreation Town of Mamaroneck Recreation Department 740 West Boston Post Road Mamaroneck,New York 10543 j fisher@townofinamaroneckny.org 4 SECTION TWO: CONTENTS OF PROPOSAL A successful RFP will include the following information and be formatted in binder format and tabbed as follows: 1. CONCEPT PROPOSAL This section shall describe the Concessionaire's approach and plan for accomplishing the work outlined in the RFP. These plans and approaches should be described in sufficient detail to permit the Town to evaluate them fairly and with a minimum of possible misinterpretation. Further, the Concessionaire should describe the effort and skills necessary to operate the concession. The Concessionaire's Concept Proposal shall include a general overview of the concepts proposed to be developed in the space available. 1.1. Concession area-This narrative shall include: • Name of the venue/s • Proposed menu offerings • Proposed retail offerings • Proposed pricing • What makes this venue unique? • Proposed logo,brand identity, graphics,etc. • Proposed hours of operation • Please include any concept drawings and additional equipment and furnishings to be utilized,with descriptions. • Planned employee staffing. • Any improvements to the concession area that the concessionaire will make at its own expense, over and above what is required by the licensor. 2. FEE PROPOSAL Complete and submit"Fee Proposal Form" (Exhibit B). The fee proposal shall include the following for each year of the proposed contract term: • A minimum base license fee for the operation of the food and refreshment concession. • Estimated gross sales. 3. COMPANY INFORMATION • Company Bio: Submit an outline of your company's experience and history in food service. Highlight similar food service experience. What elements do you bring to this operation that will make it successful? • Complete and submit the"Vendor Responsibility Form" (Exhibit A). All proposals must provide a clear and detailed vision for food service. Please include any additional information that can best allow your proposal to be evaluated. 5 SECTION THREE: EVALUATION OF PROPOSALS The Town will review all proposals. Concessionaires who submit a proposal in response to this RFP may be required to give an oral presentation to explain the proposal to the Town. This will provide an opportunity for the concessionaire to clarify or elaborate on the proposal. The Superintendent of Recreation will schedule the time and location of these presentations. The award of a contract for the services sought through this Request for Proposal is not governed by the public bidding laws. There is no obligation on the part of the Town to award the contract to the firm or individual who submits the highest fee. The Town reserves the right to award the contract to the firm or individual the Town had determined to be responsible, who has submitted a complete proposal which meets the specifications and requirements which are deemed by the Town most advantageous to and in the nest interest of the Town. The Town reserves the right to negotiate with any one or more of the concessionaires. The Town also reserves the right to reject all proposals,to waive any irregularities in any proposal,and to select a contractor by any alternate means, if the Town determines that doing so is in its best interest. The following criteria, not necessarily listed in order of importance, will be used to evaluate proposals. These criteria are general in nature and may be used to develop more detailed evaluation criteria in any manner the Town deems appropriate. • Concessionaire's demonstrated ability to manage,maintain and operate the concession. • Evaluation of the professional qualifications, personal background and resume(s) of the individuals to be involved at the Town concession. • Concessionaire's plan to increase the quality of service. • Concessionaire's financial ability to operate and maintain the concession. • Evaluations of the Concessionaire's fee submission. • A determination that the Concessionaire has submitted a complete and responsive proposal as required by all sections,terms and conditions of the RFP. • An evaluation of the Concessionaire's projected approach and plans to meet the requirements of the RFP. Concessionaire is required to supply a Mission Statement demonstrating its plan of operation. • Proposed menu and prices. • Concessionaire's ability to provide the required insurance coverage. • The Concessionaire must employ an on-site manager who shall by responsible for all food service functions at the facility. • Concessionaire will furnish, make operational, utilize and maintain all additional equipment required for conducting its operation. 6 SECTION FOUR: GENERAL REQUIREMENTS 1. Definitions of Terms: The words"Bid" &"Proposal"are used synonymously in these specifications. 2. Proposal Compliance: Proposals can be submitted either in a sealed envelope clearly labeled with the name of the bidder- containing iddercontaining the identifying words"RFP FOR CONTRACT#TA-21-15-Operation of Food and Refreshment Concession". Alternatively, all completed bid proposal papers may be submitted electronically to the Town Administrator's email at mdelohery@townofinamaroneckny.org with the subject line of the email containing the name of the bidder and the identifying words "RFP FOR CONTRACT #TA-21-15-Operation of Food and Refreshment Concession". All proposals must be addressed and submitted to the Office of the Town Administrator or emailed to the above email address no later than 11:00 A.M.,Wednesday,November 17,2021.Proposals submitted in unmarked envelopes or unmarked subject lines or submitted after the designated date and time will not be accepted. Proposals may be dropped off with the attendant at the main entrance desk of the Town Center. Bid opening is scheduled for Wednesday, November 17, 2021 at 11:00 am. Those wishing to attend should expect to wait at the Town Center entrance. Town staff will meet bidders at 11:00 AM and will escort those in attendance to the bid opening location. The concessionaire shall bear all costs associated with submitting the proposal,including proposal preparation, site visitation, or any travel connected with submission of the proposal. The Town shall have no liability whatsoever for such costs. 3. Required Forms: All forms(Exhibits C to F)and submissions must be completed and legible. Failure to do so may be grounds for disqualification. 4. Withdrawal of Bids&Proposals: Bids may be withdrawn in person or writing by the contractor provided that notice is given during normal business hours up to two hours before the scheduled bid opening time. Once the bids and proposals are opened, prices shall remain in effect for the duration of the contract. However, after the"opening"of bids,Contractors submitting a bid proposal may withdraw their proposal if a"no award"of contract is made within 45 days upon submission of such bid. 5. Acceptance or Rejection: The Town of Mamaroneck reserves the right to reject any or all proposals or to waive any informality in the proposal, as deemed advisable in the interest of the Town. The Town also reserves the right to award the contract in whole or in part. Bids will not be accepted from firms which have pleaded guilty to or, otherwise,been convicted of bid rigging or related criminal charges. Nor will bids be accepted from firms which include a principal or an officer who has pleaded guilty to or, otherwise been convicted of a bid rigging or related criminal charges. Such bidders are disqualified from bidding on this project. 7 6. Bidder's Qualification: Each bidder shall complete and return with the proposal, completed answers to the questions presented on the Vendor Responsibility Form. No bids will be considered from bidders who are unable to show that they regularly provide service of the type herein called for. The Town of Mamaroneck may make any investigations it deems necessary to determine the ability of the bidder to perform the specified work. The bidder shall furnish to the Town all such information for this purpose as the Town may request. Any exceptions to the minimum requirements must be submitted in writing and submitted along with the proposal. Selection shall be based on possession of the necessary experience,equipment,trained personnel, professional references,understanding and demonstration to provide a satisfactory record of cost- effective performance. The Town reserves the right to obtain additional information deemed necessary to determine the ability of the concessionaire to carry out the obligations of the agreement. This includes information needed to evaluate the experience and fmancial capability of the concessionaire to complete the requirements of the RFP. Preferred Qualifications of Bidders: Either four(4)years of continuous experience as an owner and operator of a restaurant with gross annual sales in excess of$300,000 or four(4)years as an operator of a concession with an annual gross sale in excess of$150,000 or an equivalent combination of both. Due to the nature if the operation,preference will be given to individuals with fast food or food concession experience. 7. Familiarity with Bid Documents, Site Conditions,and Governing Law: Each bidder is required to be familiar with all of these terms and conditions in addition to understanding all federal, state and local laws, regulations and ordinances regarding performing the work in accordance to this contract. Failure of the bidder to fully familiarize themselves with site conditions related to the required scope of work to be performed shall not relieve any bidder from any obligation set forth in this contract. 8. Errors,Interpretations, and Addenda: Should bidders find any omissions, discrepancies or errors in the contract documents or should any bidder have doubt to the clarity of meaning of any written language,they should immediately notify the Town of Mamaroneck Administrator and request an addendum or a response. 9. Insurance: LIABILITY REQUIREMENTS The successful bidder shall supply and maintain insurance which defends, indemnifies and holds harmless the Town of Mamaroneck, its officers, employees and agents from and against any and all liability, damage claims, demands, costs, judgments, fees, attorney's fees or loss arising directly out of acts or omissions hereunder by the contractor or third party under the direction or control of the contractor. The successful bidder must furnish the Town with Certificate of Insurance and the Endorsement prior to commencement of work. The required coverage shall not be less than the following: Workers Compensation Statutory Requirements NY State Disability Statutory Requirements 8 General Liability $1,000,000/each occurrence and$2,000,000 Aggregate limits Automobile Liability $1,000,000 Contractual Liability Must be printed on certificate INSURANCE CERTIFICATES SHALL NAME THE TOWN OF MAMARONECK, AS ADDITIONAL INSURED AND SHALL STATE THAT ALL COVERAGE SHALL BE PRIMARY TO ANY OTHER INSURANCE COVERAGE HELD BY THE TOWN. The Town of Mamaroneck is named as additional insured for all general and excess liability coverage based on the contractual liability of the named insured. Such general and excess liability coverage shall be primary to any other coverage carried by the Town of Mamaroneck with respects to acts or omissions of the named insured. It is intended by the parties hereto that the general and excess liability insurance provided by the concessionaire shall be primary to any other coverage carried by the Town of Mamaroneck with respect to liability coverage arising out of any act or omissions by the concessionaire. The Town of Mamaroneck will be named as an additional insured. Nothing contained herein shall be construed as making said general and excess liability insurance primary insurance for acts or omissions of the Town of Mamaroneck. 10.New York Law and Venue: This contract shall be construed under the laws of the State of New York. All claims, actions, proceedings, and lawsuits brought in connection with, arising out of, related to, or seeking enforcement of this contract shall be brought in the Supreme Court of the State of New York, Westchester County. In addition, all Town contractors not incorporated in the State of New York must produce a Certificate to Do Business in the State of New York from the New York Secretary of State prior to executing their contract with the Town. 11. Provisions of the New York State Labor Law: The awarded Contractor will be required to comply with all applicable laws, including, but not limited to, Labor Laws and Workers Compensation. Contractors currently on the NYS Labor Department Debarred list will not be considered for award of this contract. By submitting a bid for consideration, the Contractor is indicating to the Town that they are currently in good standing with the NYS Department of Labor at the time of the bid. Applicable stipulations from the Labor Law applicable to all municipal contracts: Section 220. Eight hours shall constitute a legal day's work for all classes of employees in this state except those engaged in farm and domestic service unless otherwise provided by law. No laborer, workman or mechanic in the employ of the Contractor, Subcontractor or another person doing or contracting to do the whole or a part of the work contemplated by the contract shall be permitted or required to work more than eight hours in any one calendar day or more than five days in any one week except in cases of extraordinary emergency caused by fire, flood or danger to life or property. No such person shall be employed more than eight hours in any day or more than five days in any one week except in cases or extraordinary emergency caused by fire, flood or damage to life or property. No such person shall be employed more than eight hours in any day or more than five days in any one week except in such emergency. 9 Section 220-e.The Contractor agrees that in the hiring of employees for the performance of work under this contract or any subcontract hereunder, no Contractor, Subcontractor, nor any person acting on behalf of such Contractor or Subcontractor, shall by reason of race, creed, color or national origin discriminate against any citizen of the State of New York who is qualified and available to perform the work to which the employment relates;that no Contractor,Subcontractor, nor any person on his behalf shall,in any manner,discriminate against or intimidate any employee hired for the performance or work under this contract or account of race, color or national origin; that there may be deducted from the amount payable to the Contractor by the State or municipality under this contract a penalty of five dollars for each person for each calendar day in violation of the provisions of the contract; and that this contract may be cancelled or terminated by the State or municipality, and all monies due or to become due hereunder may be forfeited, for a second or any subsequent violation of the terms or conditions of this section of the contract. 12. Rights of the Town of Mamaroneck: The Town reserves the right to negotiate an increase or decrease in responsibilities under the agreement by mutual agreement of the parties to the contract and provide a fair increase or decrease in cost. 13.Provisions of the General Municipal Law: Section 103-a,re: Ground for Cancellation of Contract. Each Prime Contractor hereby agrees to the provision of Section 103(a) of the General Municipal Law which requires that upon the refusal of a person, when called before a grand jury, head of state department, temporary state commission or other state agency,the organized crime task force in the Department of Law,head of a Town department or other Town agency which is empowered to compel the attendance of witnesses and examine them under oath, to testify in an investigation concerning any transaction or contract had with the state, any political subdivision thereof, a public authority or with any public department, agency or official of the state, or of any political subdivision thereof, or of a public authority, to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant questions concerning such transaction or contract; (a) Such person, and any firm, partnership or corporation of which he is a member, partner,director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any contract with any municipal corporation or fire district, or any public department, agency or official thereof, for goods,work or services,for a period of five(5)years after such refusal,and to provide also that; (b) Any and all contracts made with any municipal corporation or any public department agency or official thereof, by which person, and by any firm, partnership, or corporation of which he is a member, partner, director or officer may be canceled or terminated by the municipal corporation or fire district without incurring any penalty or damages on account of such cancellation or termination,but any monies owing by the municipal corporation or fire district for goods delivered or work done prior to the cancellation or termination shall be paid. Section 103-d, re: Non-collusion. Each Prime Concessionaire agrees, pursuant to General Municipal Law §103-d,to subscribe and affirm the following statement: By submission of this bid, each bidder and each person signing on behalf of any bidder certified, 10 and in the case of a joint bid each party thereto certifies as to its own organization,under penalty of perjury,that to the best of knowledge and belief: (a) The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; (b) Unless otherwise required by law,the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and (c) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition. Section 107, re: Claims against political subdivisions; contractor's undertaking. A contractor under a contract heretofore or hereafter made or awarded by any political subdivision, or by any officer, board or agency thereof, or of any district therein, in case any claim or notice of claim for injury or damage to person or property arising out of or in connection with the performance of such contract,be made against or filed with such municipality or district therein, may file with the fiscal officer of such political subdivision or district therein an undertaking as prescribed in this section, and thereupon such fiscal officer shall be authorized to make payments to such contractor pursuant to the terms of such contract. Such undertaking shall be executed with such sureties, in such form and for such amount as the fiscal officer of such political subdivision or district therein may prescribe, and shall be conditioned for the payment by such contractor of any judgment which may be recovered in an action brought upon such claim. Section 108, re: Workers' Compensation Insurance. This Contract shall be void and of no effect unless the person or corporation making or performing such contract shall secure compensation for the benefit of, and keep insured during the life of the contract, such employees, in compliance with the provisions of the Worker's Compensation Law. Section 109, re: Non-assignment of Public Contracts. As provided in Section 109 of the General Municipal Law, the prime Concessionaire is prohibited from assigning, transferring, conveying, subletting or otherwise disposing of the same, or his right, title, or interest therein, or his power to execute such contract or any other person or corporation without previous consent in writing of the officer,board or agency awarding the contract. If any prime Contractor, to whom any contract is let, granted or awarded, as required by law, by any officer, board or agency in a political subdivision,or of any district therein,shall without the previous written consent specified in subdivision 1 of this section, assign, transfer, convey, sublet or otherwise dispose of such contract, or his right, title or interest therein, or his power to execute such contract, to any other person or corporation, the officer, board or agency which let, made, granted or awarded such contract shall revoke and annul such contract, and the political subdivision of district therein, as the case may be, and such officer,board or agency shall be relieved and discharged from any and all liability and obligations growing out of such contract to such Contractor, and to the person or corporation to which such contract shall have been assigned, transferred, conveyed, sublet or otherwise disposed of, and such Contractor, and his assignees, transferees or sub lessees shall forfeit and lose all monies, theretofore earned under such contract, except so much as may be required to pay his employees. The provisions of this section shall not hinder,prevent, or affect any assignment by any such Contractor for the benefit of his creditors made pursuant to the laws 11 of this state. In the event a dispute arises out of this contract or which in any way affects the rights of any of the parties to it,the Contractor agrees to bring any action,proceeding or the legal process only in the State or Federal court jurisdiction in which the project is located and in no other forum. 14.Award Criteria: The award of a contract for the described services will be made by the Town's RFP Evaluation Committee and shall be based on the respondent's qualifications including,but not limited to the following: interpretation of the Town's needs, proposed license fee, references, knowledge and experience with similar services. The Town reserves the right to negotiate and enter into an agreement with another Bidder in the event the originally selected Bidder defaults or fails to execute an agreement with the Town., all or none of the Bidders; Respondents must remit a completed Town of Mamaroneck Vendor Responsibility Form(Exhibit A). Proposals will be evaluated and scored on the basis of the following criteria: A. Experience and Qualifications of the Bidder along with understanding of our Needs. (maximum 40 points) Consideration will be given to Bidders demonstrating strong capabilities, experience and reputation in undertakings similar to those described herein, and providing authoritative documentation of their fmancial soundness and stability. B. Similar experience will be understood to include providing similar services to major public and/or private sector corporations. Added weight will be given to Bidders who attend the site tour. C. Proposal Completion (maximum 30 points) Proposal responses will be evaluated on completeness,clarity/accuracy of the information requested and proposal presentation. D. Financial Terms (maximum 30 points) Consideration will be given to proposals, which represents a maximum revenue to the Town of Mamaroneck. Respondents may be required to make a presentation of their qualifications to the committee. 15. Use of Small and Disadvantaged Businesses/Non-Discrimination/Equal Opportunity/Accessibility: The Town of Mamaroneck encourages the use of minority and woman owned businesses whenever possible. Concessionaire shall comply with all local, state and federal laws and regulations pertaining to non-discrimination, accessibility and equal opportunity in the areas of employment, subcontracting and use of the Town's facilities. 16.Iran Divestment Act: By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization,under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph(b) of subdivision 3 of section 165-a of the state finance law. 17. Post Contract Award Meeting: After a contract is awarded to the successful bidder for the service described by these specifications,a meeting will be held with the Superintendent of Recreation to review operational procedures. 12 SECTION FIVE: ADDITIONAL CONCESSIONAIRE REQUIREMENTS AND INFORMATION Employees Concessionaire and its employees will operate as an independent contractor and are not considered to be Town employees. Schedule(Exhibit H) The food and refreshment concession operators must be on site at least one-half hour prior to scheduled public sessions and open for business at those designated days and times. The concession must remain open during public swim and skate sessions and during organized ice rental times. The concession will only be closed when the Recreation Superintendent or his/her designee informs the concessionaire that the rink/pool is closed. The hours, opening and closing date of each facility, is determined by the Superintendent of Recreation or his/her designee and are subject to change. Permits/Licenses Concessionaire shall obtain at its expense all licenses and permits required for operation within one month of award of the concession and shall provide the Superintendent of Recreation with two(2)copies of each. Inspection The concession space will be accessible for inspection with reasonable notice by the Superintendent of Recreation or his/her designee. Prices Prices for all items must have prior written approval of the Superintendent of Recreation. Sales Concessionaire shall have the exclusive right to sell food and beverages at Hommocks Park Ice Rink and Pool. The Recreation Superintendent must approve all items for sale. The sale of alcoholic products,tobacco related products and lottery tickets are prohibited. Vending Machines A series of vending machines should be installed in the lobby area of the ice rink. Vending machine selection,location,and quantity must have prior written approval of the Superintendent of Recreation. Game vending machines are not permitted. Equipment Concessionaire will accept all building and equipment "as is" in their present condition. Town owned equipment see "Exhibit G". 13 The Concessionaire shall, at its own expense, make such repairs or improvements necessary to maintain those areas of the rink/pool complex used by the concessionaire and shall be responsible for the daily maintenance and upkeep. Including,bi-annual inspection of Ansul Fire Suppression and Exhaust systems. All equipment shall comply with all applicable fire, electrical and safety codes. All equipment must meet or exceed Department of Health regulations and must be of commercial quality. Concessionaire will not make alterations, additions or improvements to the facility without prior written consent of the Superintendent of Recreation. All alterations, additions and improvements whether temporary or permanent in character, shall at all times be deemed the property of the Town and shall remain upon the premises at the termination of the agreement. All alterations and additions must be in compliance with all state and local building codes and regulations. Concessionaire will not be responsible for major structural repairs to roofs,exterior walls,heating or plumbing. The concessionaire will be responsible for the repair and maintenance of all Town owned equipment during the terms of the license. Cleanin2/Sanitation The concessionaire will be responsible for any installation and/or upkeep of all equipment, fixtures and furniture required for its operation(s). A. Cleaning: • Licensor will provide the basic cleaning (daily sweeping and periodic mopping)of floors in common area). • Tables - it will be the responsibility of the concessionaire to ensure that tables and chairs are cleaned frequently throughout the day. • The concessionaire will be responsible for cleaning spills in the common area promptly upon being reported. B. Garbage: • Concession area waste removal will be the responsibility of the concessionaire. • Concessionaire is responsible for dumping garbage generated in operation of the venue into facility dumpsters. Utilities • Telephone&Credit Card service shall be the sole responsibility of the Concessionaire. • The Concessionaire shall pay a monthly utility surcharge of$300. The Town will review the surcharge annually. The utility surcharge will be adjusted in January of each year by the percentage increase in the consumer price index for all urban consumers in New York,Northern New Jersey and Long Island category as published by the United States Department of Labor. The adjustment shall be equal to the percentage increase in consumer price index for the one (1) year period January 1st through December 31St 14 Record and Audits The Concessionaire shall keep the books of accounts and records of all operations and establish a system of bookkeeping and accounts in a manner considered to be good accounting practice according to the American Institute of Certified Public Accountants and satisfactory to the Town and shall permit inspection of said books and records by the Town as often as deemed necessary in the opinion of the Superintendent of Recreation. The Concessionaire shall submit at the end of each fiscal year a certified,audited annual report,or as required by the Recreation Superintendent, a profit and loss statement of operations under the terms of the contractual agreement, in a form considered to be accounting practice according to the American Institute of Certified Public Accountants and agents, shall have the right to inspect the concessionaire's operation at any time and for whatever reason. Moreover,the Concessionaire shall submit copies of its quarterly New York State Sales Tax Returns. Security Deposit Bond Concessionaire will, at or before the execution of the resulting agreement, furnish to the Town a security deposit bond in a form that is acceptable to the Town in the penal sum of ten thousand dollars ($1,000) in the form of a bank account assigned to the Town of Mamaroneck or cash or equivalent security, as security for faithful performance and non-negligent performance of the agreement. License Fee The Concessionaire shall pay the Town an annual license fee which shall be payable in twelve (12) monthly installments. License payments shall be due to the Town by the 5th day of each month. Late Fee Penalty: A late fee of 2%will be incurred as of the 6th day of the month. Term of Contract The contract shall be awarded for a term of three years (3) years with an option to renew the agreement on an annual basis for two additional years at the discretion of the Town. A formal written license agreement(contract)with specification will be entered into between the parties. The proposal, or any part thereof, submitted by the successful bidder may be attached to and become part of the contract. After selection of the successful proposal, a formal written contract will be drawn by the Town of Mamaroneck and will not be binding or in force until approved by the Town Board of the Town of Mamaroneck and signed by both parties. The term of the contract shall be for three(3)years. Termination The Town, upon thirty (30) days written notice, may terminate this license in whole or in part without penalty if it deems the concessionaire is failing to fulfill their obligations or to provide adequate service. In event that the Concessionaire defaults in the performance of any term, condition or covenant herein contained,the Town,at its option and in addition to any right it might have to seek damages, judicial enforcement or any other lawful remedy,may terminate this license upon forty-eight(48) hours written notice to the Concessionaire,provided,however,that the Concessionaire may defeat such notice by curing the default complained of, within the notice period. In the event of such termination,the Town may take custody of any use any property of the Concessionaire located at 15 the licensed area on the date of termination in order to operate this license until such time as all obligations and indebtedness of the Concessionaire to the Town hereunder shall be fully satisfied. Force Mai cure Neither the Town nor the Concessionaire shall be deemed in breach of any contract which may result from this proposal submission if it's prevented from performing any of the obligations hereunder by reason of acts of God, acts of the public enemy, acts of the superior governmental authority, strikes or labor disputes, floods, riots, rebellion, sabotage or any similar other circumstance not within its reasonable control. 16 EXHIBIT A TOWN OF MAMARONECK HOMMOCKS PARK ICE RINK AND POOL FOOD AND REFRESHMENT CONCESSION VENDOR RESPONSIBILITY FORM 1. Name of Business: Business Address: Town, State and Zip Code 2. Federal ID Number: - Telephone#: Fax#: 3. Legal Business Entity Type: Corporation _LLC Partnership Sole Proprietor Other If a Corporation,provide the following: State of incorporation: Primary Place of Business: President: Number of Years: Treasurer: Number of Years: Secretary: Number of Years: 4. Is the Legal Business Entity a New York State certified Minority-Owned Business Enterprise(MBE),Women-Owned Business Enterprise(WBE),New York State Small Business(SB)or a federally certified Disadvantaged Business Enterprise(DBE)? If"Yes,"check all that apply: New York State certified Minority-Owned Business Enterprise(MBE) New York State certified Women-Owned Business Enterprise(WBE)New York State Small Business (SB) Federally certified Disadvantaged Business Enterprise(DBE) 17 5. Provide all of the following regarding Surety&Bonding: Name of Bonding Company: Address: Name of Contact Agent: 6. Bank Reference Contact Agent: Telephone#: Credit Limit Available: Will you, upon request of the Town of Mamaroneck, fill out and furnish any other information requested by the Town regarding the financial history of your firm? YES / NO How many years have you been conducting business with the above-mentioned bank? 7. Has your firm or any key party employed by your firm failed to complete any work awarded or has any municipality/owner ever found your firm or key party thereof to be in default? YES / NO Reasons for failure to complete work or contract default: (Attach additional sheets if necessary) 8. Is the undersigned able to furnish labor that can work in harmony with any other elements of labor,which may be working in conjunction with the Town's required services? YES / NO If no, attach a full explanation. 9. For the past five years,list below any of the following: A. Any litigation in which your firm, or any partner or employee was a defendant. B. Any civil,criminal or administrative proceedings involving public contracts,safety or environmental laws or regulations including those of OSHA, NYSDOT, NYSDEC,EPA,DEP or any other similar agency of any state. C. Any civil, criminal or administrative proceedings involving payment of minimum wage, prevailing wages, affirmative action or equal opportunity for any municipality,county or state which you have performed work. D. Any deaths or injuries that occurred in connection with any project your firm or employee of your firm has undertaken. E. Any municipal code violations or citations for traffic law infractions for which your 18 firm or any party employed by your firm has received in connection with the course of work. F. Any projects for which there have been liens placed upon. State all relevant information included dollar amount of lien and all parties associated with the lien. 10. List three or more of your company's recent or current contracts for work similar in nature to this contract (Attach additional sheets or photos if necessary.) A. ORGANIZATION NAME: WORK LOCATION: DESCRIPTION OF WORK: OWNER/OFFICIAL: CONTACT: TELEPHONE#: CONTRACT AMOUNT: START DATE: B. ORGANIZATION NAME : WORK LOCATION: DESCRIPTION OF WORK: OWNER/OFFICIAL: CONTACT: TELEPHONE#: CONTRACT AMOUNT: START DATE: C. ORGANIZATION NAME: WORK LOCATION: DESCRIPTION OF WORK: OWNER/OFFICIAL: CONTACT: TELEPHONE#: CONTRACT AMOUNT: START DATE: 19 EXHIBIT B TOWN OF MAMARONECK HOMMOCKS PARK ICE RINK AND POOL FOOD AND REFRESHMENT CONCESSION FEE PROPOSAL FORM- FOOD AND REFRESHMENT CONCESSION The fees proposed below shall consist of: • Gross Sales Projections for the Concessionaire • The minimum base license fee for the operation of the food and refreshment concession. The Town reserves the right to negotiate with any/all concessionaire regardless of the concession fee offered. Minimum license fee shall not be less than$12,000 per year. Proposed Concession fees shall be submitted for each and every year of the three-year term of the license. The amounts proposed shall be expressed both in numbers and words. (Example: $5,000.00, five-thousand dollars). Years Gross Sales Projections Guaranteed Minimum License Fee 2022-2023 $ $ 2023-2024 $ $ 2024-2025 S $ kw. Signature of Principal Typed or Printed Name of Principal Telephone Number Fax Number 20 EXHIBIT C TOWN OF MAMARONECK BIDDER AFFIRMATION FORM OPERATION OF FOOD AND REFRESHMENT CONCESSION The Town of Mamaroneck reserves the right to request at any time, additional information regarding the Applicant's experience, manpower, equipment, safety records, procedures, both financial and bonding Town, completed projects, work currently under contract, and any information pertinent to the Applicant's skill, ability and integrity to perform work for the Town. The undersigned,on behalf of the Applicant,hereby certifies that the foregoing information is true and complete. The undersigned further certifies that he or she is authorized to sign this affirmation on behalf of the Applicant. Dated this day of , 20 Name of Applicant/Bidder By Title State of ) County of ) being duly sworn deposes and says that he or she is of (Name of Organization) and that the foregoing questions and all statements and information provided therein contained are true and correct. Subscribed and sworn to before me this day of , 20 (Notary Public) My commission expires _ , 20 21 EXHIBIT D TOWN OF MAMARONECK NON COLLUSION AFFIDAVIT OPERATION OF FOOD AND REFRESHMENT CONCESSION This Affidavit must be completed, notarized and included in your bid proposal submission. Failure to do so will result in the rejection of your bid proposal. A separate Affidavit must be submitted by each principal of any joint venture. I, , acting on behalf of (Name of Person) (Person, Company, Corporation, Firm or Organization) Of which I am , submitting a bid request for proposal (Title of Person) flor the above mentioned project certify and affirm that (Person, Company, Corporation, Firm or Organization) has neither directly or indirectly entered into any agreements, conferred with any other Concessionaire(s)or participated in any"collusion"or otherwise taken any action to compromise the process of open competitive bidding in connection with the aforementioned project. False statements made herein may be subject to any criminal prosecution and disbarment from bidding future Town projects. Name of Company or Firm Signature and Title of Official Making Affidavit Subscribed and sworn to before me this day of , 20 . (Notary Public) My commission expires , 20 . 22 EXHIBIT E TOWN OF MAMARONECK ARTICLES OF AGREEMENT OPERATION OF FOOD AND REFRESHMENT CONCESSION (Name of Bidder) (Name of Company) hereby agrees to provide services to the Town of Mamaroneck,Westchester County,New York in accordance with the Proposal, Information for Bidders, and Specifications,which are attached to these Articles of Agreement and hereby made a part of this contract(all of which contract documents the Concessionaire acknowledges he has read and examined)and to accept in full payment for the services listed in the Proposal, accepted by the Town of Mamaroneck at the prices bid. Upon the failure of the Concessionaire to perform in any manner, in accordance with the Proposals, Information for Bidders and Specifications,the Town has the right to cancel this contract and in such event,the bid security shall be considered as liquidated damages and shall be forfeited to the Town. IN WITNESS WHEREOF,the Town of Mamaroneck has caused this contract to be executed by its duly authorized officers,who,however, incur no possible liability by reason of the execution thereof or of anything herein contained, and has hereunto set his hand and seal this day of TOWN OF MAMARONECK ATTEST: By: Town Clerk Town Administrator ATTEST: By: Concessionaire 23 EXHIBIT F TOWN OF MAMARONECK INDEMNIFICATION AND HOLD HARMLESS AGREEMENT OPERATION OF FOOD AND REFRESHMENT CONCESSION To the fullest extent permitted by law, Concessionaire/Provider shall indemnify, hold harmless and defend the Town of Mamaroneck, and agents and employees of any of them from and against all claims, damages, losses or expenses including but not limited to attorney's fees arising out of or resulting from the performance of the agreement, provided any such claim, damage, loss or expense(a)is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including loss of use resulting there from, and (b) is caused in whole or in part by any act or omission or violation of statutory duty or regulation of the Concessionaire/Provider or anyone directly or indirectly employed by it or anyone for whose acts it may be liable pursuant to the performance of the agreement. Notwithstanding the foregoing, Concessionaire/Provider's obligation to indemnify the Town of Mamaroneck, and agents and employees of any of them for any judgment,mediation or arbitration award shall exist to the extent caused in whole or in part by (a) negligent acts or omissions, or (b) violations of regulatory or statutory provisions of the New York State Labor Law, OSHA, or other governing rule or applicable law; by the Concessionaire/Provider anyone directly or indirectly employed by it or anyone for whose acts it may be liable in connection to such claim,damage,loss and expense. The obligation of the Concessionaire/Provider to indemnify any party under this paragraph shall not be limited in any manner by any limitation of the amount of insurance coverage or benefits including worker's compensation or other employee benefit acts provided by the Concessionaire/Provider. Company Title/Name: Name: Signature: Date: Nature/Scope of Work Being Performed: Please sign, date and return to: Town of Mamaroneck Town Center—740 West Boston Post Road Mamaroneck,NY 10543 mrobson(a)townofmamronecknv.org 24 EXHIBIT G TOWN OWNED EQUIPMENT • 1 x True Manufacturing Co. Freezer • 1 x True Manufacturing Co. Refrigerator • 1 x Southbend S Series Range • 1 x Vulcan LG Series Gas Fryer • 1 x Volirath Cayenne Charbroiler • 1 x Hoshizaki Self-Contained Crescent Cuber • 1 x Advance Tabco Dish Cabinet • ANSUL Fire Suppressing System 25 EXHIBIT H HOURS AND DAYS OF OPERATION The Hommocks Park Ice Rink is generally open weekdays from 1:00pm to 11:00pm and 7:00am to 11:00pm on Saturday, Sunday and holidays, October 1 to mid-April. See schedule below. Additional concession hours available during skating lessons,program clinics,hockey games and birthday parties. The Hommocks Pool is generally open weekdays Noon to 7:30pm, weekends 10:00am to 7:30pm mid-June to Labor Day. Rink Daily Public Skating Schedule October 2nd, 2021 to April 3rd, 2022 *Saturday and Sunday public skating sessions end at 3pm October 2nd thru October 31st Mondays 12:30 pm-2:30 pm Tuesdays 1:00 pm-5:15 pm Thursdays 1:00 pm-5:15 pm Fridays 1:00 pm-5:15 pm 7:30 pm-9:30 pm Saturdays 1:00 pm-4:00 pm* Sundays 11:30 am-4:00 pm* Rink Daily Public Skating Schedule April 5 —June 12, 2022 Tuesdays thru April 26th 1:00 to 5:15pm Thursdays thru April 28th 1:00 to 5:15pm Fridays thru June 10th 1:00 to 5:15pm Sundays thru June 12th 11:30 am to 4:00 pm*** ***Sundays in May and June HOLIDAY SKATING SCHEDULE: The Rink will operate a public session from 11:30 am to 5:15 pm daily on all school holidays listed. RINK CLOSED: Thanksgiving, Christmas, and Easter. **Except Wednesday November 24th, 1:00-5:15pm Columbus Day October 11 Veteran's Day November 11 **Wednesday Before Thanksgiving Day November 24 Friday After Thanksgiving Day November 26 Christmas December 23—31 Martin Luther King Day January 17 February 21— Mid-Winter Recess February 25 26 EXHIBIT I POOL & ICE RINK ATTENDANCE ESTIMATES (A) Summer Pool Attendance Figures: 2019 ..23,500 (B) Rink Public Session Attendance Figures: 2018 —2019 30,000 (These figures are derived from the number of Daily Admissions to both facilities). (C) Visitors to the rink during hockey practices, skating lessons or other rink related usage averages an additional 1,400 people per week and 50,000 per rink season. 27 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO:Town Board FROM: DATE:December 15, 2021 SUBJECT:Review - Revisions to the 2022 Preliminary Town Budget ATTACHMENTS: 1.2022 Budget Transmittal Letter 2.2022 Changes to Preliminary Budget Presentation Page 59 of 94 Page 60 of 94 balances provide security for those types of unexpected events and projects. Without the availability of those funds, the Town would have had to incur temporary debt while waiting for federal relief which can often take up to two years to receive. It is true that out of adversity comes opportunity. The Town rose to the occasion to continue to protect and serve its residents and employees. We have implemented safety protocols to prevent the spread of COVID, conducted public videoconferencing to keep the public informed, conducted tax collections and other operations remotely by providing free on-line options to residents, delivered meals to those in need, removed massive amounts of debris, and participated in the rescue efforts of our residents in the latest storm. These efforts have strained our resources and require that we invest in technology, infrastructure and vehicles that will prioritize the safety of our residents. By making this investment, the Town is poised to serve its residents at all times. Although economic conditions in our region have been uncertain in 2021, the Town's Aaa credit rating was reaffirmed by Moody's in 2021. The rating allowed the Town to issue debt of $6.9 million for capital projects at the very low rate of 1.2%. Maintaining the Town's credit rating remains a strategic goal that the Town is committed to as we move forward with critical capital projects at a lower cost. 2022 Adopted Budget overview The balanced budget as proposed totals $53.2 million, an increase of $11.3 million from 2021. The majority of this increase is due to the incorporation of the Housing Assistance Program of $7.6 million. The program provides funding for those in need of housing assistance and is fully funded with federal aid so it does not have a net effect on the Town budget. Total revenue to meet such expenditures is made up of $29.1 million in tax revenue, $21.6 million in non-property tax revenue and $2.5 million in fund balance support. The tax levy increase, itself, is $1.6m. This budget is unusual in that there are many factors that contributed to the budget increase. Expenses increased by $11.3 million, or 26.86%. Many of the capital projects and technology investments that have been previously deferred due to the uncertainties caused by the pandemic are now restored to provide efficient services for the public, health insurance rates have risen significantly, recreation programs have been restored and the anticipated impact of inflation has been included. Bargaining unit increases, capital projects investments and the incorporation of the Housing Assistance Program have also contributed to the total expenditure increase. We have focused on the following benefits in preparing this budget: >Full restoration of the Town's recreation programs to pre-pandemic levels>Investment in technology that will streamline on-line services for residents and ensure greater operational efficiencies.>Robust investment in vehicles, including public safety vehicles, technology in those vehicles, water infrastructure, parking deck and other infrastructure projects to meet the needs of the community.>Investment in police reform initiatives.>Provision for the anticipated but unknown extent of inflation impacts as products seem to be scarcer and more difficult to purchase.>Realistic estimation of revenues and expenses. ii Page 61 of 94 Page 62 of 94 Page 63 of 94 Page 64 of 94 Page 65 of 94 Page 66 of 94 2022 UPDATES TO THE PRELIMINARY BUDGET Revenues:Appropriated Fund Balance $368kFederal Aid- Housing Assistance 5kAmbulance Charges 4kTOTAL $378kExpenses:2022 medical insurance $200k Medicare rates increased by 14.5% 36k Electricity 25% rate increase 53kGarbage District- Funding increase for 97kHighway District savings (8k)TOTAL $378kPage 67 of 94 2022 ADOPTED BUDGETThe total Tax Levy, Tax Increase or Average Household Tax has not changed:Tax Rate Increase 1.13%Tax Levy $29,065,226Tax Levy Increase 1,625,613Tax Levy Increase 5.92% Average Household Increase-$1.3m AV $406 Average Household Tax $7,472Appropriated Fund Balance Increase $368,640 Page 68 of 94 Adjustment 3.81% Calculation of Undercharge/Overcharge 2016-2020 using 3.81%Correction ACTUAL CORRECTED ToM ToM VoL ToM Year Budget Vol Alloc. Alloc. VoL Payment Comments Tom Payment Comments VoL Alloc. Alloc. VoL Payment _ Tom Payment Under/Over Under/Over 2016 $3,447,060_ 47% 53% $1,620,118 $1,826,942 43.19% 56.81% $1,488,785 $1,958,275 $131,333 ($131,333) 2017 $3,353,693 48% 52% $1,609,773 $1,743,920 44.19% 55.81% $1,481,997 $1,871,696 $127,776 ($127,776) 2018 $3,599,000 48% 52% $1,727,520 $1,871,480 44.19% 55.81% $1,590,398 $2,008,602 $137,122 ($137,122) 2019 $3,656,799 47% 53% $1,718,696 $1,938,103 43.19% 56.81%_ $1,579,371 _ $2,077,428_ $139,324 ($139,324) Total 16-19 $535,555 ($535,555) 1 2020 $3,430,992 47% 53% $1,372,399 40%payment $1,818,426 _ _ 43.19% 56.81% $1,481,845 $1,949,147 $109,446) ($130,721) Total 16-20 $426,108 ($666,275) Statement of Change-Calculation of 2020 Fund Balance Distribution Normal distribution calculation Proposed Actual 2020 audit Proposed numbers Comments Changes Comments Fund Balance as of 12/31/19 $847,509 $847,509 VoL Paid $1,372,399 $1,372,399 ToM Paid $1,818,426 $1,818,426 Other Income $186,782 $186,782 Expenses ($3,675,668) ,675,668( Fund Balance Prelim 12/31/20 $549,448 $549,448 Commission accepts VOL incl.3.81% 2020 payment as whole, VoL Owes $109,446 correction $0 removing Vol_liability — I VIVI IUVCI,dll LULU outstanding liability: 1)Corrects entire 2020 ToM 3.81%undercharge 2)Corrects 78%of 2019 ToM Owes $130,721 $240,167 undercharge Fund Balance Before Distrib 12/31/20 $789,615 $789,615 Vol Distrib (371,119) (371,119) 47% Tom Distrib (418,496) (418,4961 53% Ending Fund Balance 12/31/20 0 0 Net Paid to VoL ($261,673) ($371,119) -68% Net Paid to Tom ($287,775) ($178,329) -32% Net Paid Fund Balance 12/31/20 ($549,448) ($549,448) 12/16/2021 2022 BUDGET TAX SAVINGS OPTIONS 2022 Preliminary 2022 Budget Highlights Budget ADOPTED Budget 2022 Tax Levy $ 29,065,226 $ 29,065,226 2022 Tax Levy Increase $ 1,625,613 $ 1,625,613 2022 Tax Levy Over 2.25%Cap of$616,689 $ 1,008,744 $ 1,008,744 2022 Tax Levy% Increase 5.92% 5.92% 2022 Tax Rate 5.7121840 5.7121840 2022 Tax Rate % Increase 1.13% 1.13% Appropriated Fund Balance-Operations $ 1,225,000 $ 1,593,640 Appropriated Fund Balance-Capital $ 562,100 $ 562,100 Appropriated Fund Balance-TOTAL $ 1,787,100 $ 2,155,740 Estimated Unrestricted Fund Balance @ 12/31/22 $ 16,656,275 $ 16,287,635 Fund Balance %of Expenditures 32% 31% Tax @ AV$1,251,000 CY $ 7,066 $ 7,066 Tax @ AV$1,308,000 BY 7,471 7,471 Tax Increase $ 405 $ 405 Actual Tax Increase for AV Home 5.73% 5.73% Three Year Tax Increase to get to structurally Balanced Budget Village Residents Tax @ AV$1.3 m $ 830 $ 830 Village Residents Tax Increase @ AV$1.3 m $ 108 $ 108 Village Residents Tax% Increase 14.88% 14.88% Town & County%of Tax Bill-Town Residents 24% 24% Town & County%of Tax Bill-Village Residents 3% 3% Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO:Town Board FROM: DATE:December 15, 2021 SUBJECT:2021 Capital Budget Amendments ATTACHMENTS: 1.2021 CAPITAL BUDGET AMENDMENTS-Dec 15 2021 Page 69 of 94 F4,ta s1 9 Town of Mamaroneck Z W m Town Center ~r o o a of E,ox 740 West Boston Post Road,Mamaroneck,NY 10543-3353 Office of the Comptroller TEL: 914/381-7850 FAX: 914/381-7809 towncomptroller@townofinamaroneck.org Memorandum To: Town Board Members From: Trace Yogman, Town Comptroller Date: December 15,2021 Re: 2021 Capital Budget Amendments The capital project budget has been reviewed and the following budget amendments are recommended to amend the 2021 capital projects as follows: 1. Shaft 22 Chlorination System Project (Project 1365.12) NYCDEP will cease continuous chlorination at Shaft 18 of the Delaware Aqueduct in January 2023, WJWW will need to enhance its existing chlorination capabilities in order to provide sufficient contact time. This project involves the installation of table chlorination equipment as well as associated work involving structural building modifications, HVAC, controls, electrical,plumbing, engineering design and inspection. The Town's share of this project was approved in the 2021 capital budget in the amount of$96,000 and now requires additional funding based on the revised estimate of $148,056. A budget amendment to increase water fee revenue and funding for this project is recommended below. 2. Vehicle Purchases (Project 2020-72) The Highway Garage foreman's 2015 vehicle was totaled on route to responding to Storm Ida. Insurance reimbursement was received for about half the cost of a replacement vehicle. There will be an estimated savings in the salt budget line. A budget amendment to record the insurance reimbursement and to transfer funds to the capital account for the cost of the replacement vehicle is recommended below. 3. Vehicle Purchases (Project 2020-72) The Town has been leasing a 2018 Nissan Leaf that is used by the Building Department for code enforcement. The lease is open ended and has been paid for 3 years. It is in the Town's best interest to purchase the vehicle. Savings in health insurance can be transferred for this purchase. A budget amendment is recommendation below. 4. Rye Lake UV Facility(Project 1352-12) The construction of a prefabicrated UV Treatment facility that is near Purchase St adjacent to the Westchester County Airport is in progress. This multi-year project began in 2019 and is now nearing completion. The total project estimate is$8m and an EFC Grant of$3.2m or 40% has been awarded and is in the process of being finalized. The grant is on a reimbursement basis.The Joint Water Works has requested that the Town advance our share of the grant funding which amounts to $614,400. The Water District has the reserves to fund the advance but a budget amendment is required to increase the project to the Town's full share temporarily from the $1.3 million Water District Fund Balance. When the grant funds are received, the fund balance will be replaced. 5. My Senior Center Software (Project 2021-20) The Capital Budget included funding for software that tracks meals,activities and schedules for the senior center. It was anticipated that Federal Aid would be available through the County to purchase the software. Unfortunately the funding was not received. As a result, funding from the Community Services Discretionary Trust will be used to fund the software. A budget amendment to eliminate federal funds and record a transfer from trust funds is recommended below. 6. Electric Vehicle Replacement(Project 2020.72) One of the Town's electric vehicle that was leased was damaged beyond repair. The insurance proceeds paid the balance of the lease. The Town has applied and received funding from NYSERDA for a new electric vehicle and has just received a portion of the anticipated funding of $45,000. A new electric vehicle estimated cost is $36,000. The additional $9,000 will go towards the two new electric pool cars scheduled for 2022. A budget amendment to increase the 2021 budget for the replacement vehicle is recommended below. REQUESTED ACTION: It is recommended that the Town Board approve the following 2021 capital budget amendments: 2021 CAPITAL BUDGET AMENDMENTS Item# CAPITAL FUND(FUND H): Amount 1 Expense H.8340.0400.1365.12 Weaver St Pump Station Increase $ 52,056.00 Revenue H.0000.5038.1365.12 Shaft 22 Chlorination System Project Increase 52,056.00 2 Revenue H.0000.5033.2020.72 Transfer from Highway Increase 40,000.00 Expense H.5110.0400.2020.72 Highway Vehicles Increase 40,000.00 3 Revenue H.0000.5032.2020.72 Transfer from Part Town Increase 11,400.00 Expense H.5110.0400.2020.72 Highway Vehicles Increase 11,400.00 4 Revenue H.0000.5038.1352.12 Transfer from Water District Increase 614,400.00 Expense H.8340.0400.1352.12 Rye Lake UV Facility Increase 614,400.00 5 Revenue H.0000.4910.2021.20 Federal Aid-Cares Act Decrease (14,500.00) Revenue H.0000.5031.2021.20 Transfer from General Fund Increase 14,500.00 6 Revenue H.0000.3999.2020.72 NYSERDA Funding Increase 36,000.00 Expense H.3620.0400.2020.72 Vehicles- Parking Enf Increase 36,000.00 GENERAL FUND (FUND A): 5 Expense A.9900.9950 Transfer to Capital- My Senior Center Increase $ 14,500.00 Expense A.0000.2705 Gifts & Donations Increase 14,500.00 PART TOWN FUND(FUND B): 3 Expense B.9000.9060 Health Insurance Decrease $ (11,400.00) Expense B.9900.9950 Transfer to Capital- Nissan Leaf Increase 11,400.00 HIGHWAY(FUND DB): 2 Revenue DB.0000.2680 Insurance recovery Increase 18,906.42 Expense DB.9900.9970 Transfer to Capital-Vehicle Increase 40,000.00 Expense DB.5142.4250 Salt Decrease (21,093.58) WATER FUND (FUND SW): 1 Expense SW.9900.9950 Transfer to Capital-(1365-12) Increase 52,056.00 Revenue SW.0000.2773 Water Revenues Increase 52,056.00 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO:Town Board FROM: DATE:December 15, 2021 SUBJECT:Preliminary 2022 Town Budget and Town of Mamaroneck Fire District #1 Budget ATTACHMENTS: 1.Public Hearing - Preliminary 2022 Town Budget and Town of Mamaroneck Fire District 1 Budget Page 73 of 94 ADJOURNED PUBLIC HEARING TOWN OF MAMARONECK, NEW YORK PRELIMINARY 2022 TOWN BUDGET and PRELIMINARY TOWN OF MAMARONECK FIRE DISTRICT #1 BUDGET NOTICE IS HEREBY GIVEN, that pursuant to Section 130 of the Town Law of the State of New York, the Town Board and the Board of Fire Commissioners have adjourned the public hearing until Wednesday, December 15, 2021 at 8:00 PM, to consider the Town’s Preliminary Budget and the Mamaroneck Fire District Preliminary Budget for the calendar year commencing January 1, 2022 and ending December 31, 2022. The 2022 Preliminary Budgets may be viewed on the Town’s website www.townofmamaroneckny.org beginning November 22, 2021. You may also view the meeting on local municipal access television (Cablevision 75,76,77 or Verizon 34, 35, 36) or on LMC Media’s website, https://lmcmedia.org/. PLEASE TAKE FURTHER NOTICE,that the proposed salaries of the members of the Town Board are as follows:Supervisor,$40,607 Town Council (4)$6,497 each and the proposed salary for the Town Clerk is $105,668 and the Town Justices (2) $22,740 each. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK To be published: November 24, 2021 Page 74 of 94 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO:Town Board FROM: DATE:December 15, 2021 SUBJECT:Fire Claims ATTACHMENTS: 1.Fire Claims Dec 15, 2021 Page 75 of 94 From: Tracy Yogman - Town Comptroller Re: Fire Claims Date: December 15, 2021 VENDOR DESCRIPTION Amount AAA Emergency Supply Co. Inspected UL 300 Fire System, fire extinguisher inspection & recharge 781.00$ Bound Tree Medical, LLC (3) Lifepak CR Plus Defib battery, Albuterol, Curaplex kit, carry case 480.75 Champion Elevator Maintenance for month of December 2021 175.00 Con Edison Fire HQ gas svc 10/28/21-11/30/21 958.98 Fire End & Croker Corp Shipping charge on Golfire leather helmet shield (Murray)8.23 Grainger (2)Ear Muffs, (24) pk bathroom cleaner, (30pk) facial tissue, (11)Ground Protection Mats for Apparatus E36 Bay & Radio Room 1,323.83 Home Depot (4) Bottles of Turtle wax 27.48 Konica Minolta Business Sol. Lease and Maintenance for Fire Department Printer 2,415.11 Nick Bruno Electric, LLC Troubleshoot Front Sign Spotlight, GCI Outlet & install new wall mount weather proof box 485.06 Optimum Cable Services for 11/23-12/22/21 271.05 Ready Refresh Water Cooler rental and paper fee 10/19/21-11/18/21 161.96 TOM Fire Dept. Food for OSHA Day 10/3 & 10/4/2021 172.58 TOM Fire Dept. Food for Fast Drill 11/24, Rescue Drill 11/30, Apparatus Comm. Meeting 10/28/2021 422.80 UniFirst Corporation Cleaning Supplies 11/12, 11/19, 11/26 & 12/3/2021 610.17 VFIS Administrative Services 1/1/21-1/25/21 GASB Services 750.00 WJWW Water charges-205 Weaver St 10/25-11/22/2021 97.92 Total 9,141.92$ The following Town of Mamaroneck Fire Department claims have been certified by Chief Shaun Hughes and submitted to the Comptroller's Office for payment: Page 76 of 94 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO:Town Board FROM: DATE:December 15, 2021 SUBJECT:Approval - Board and Committee Appointments ATTACHMENTS: 1.THIS DOCUMENT HAS NO ATTACHMENTS – APPROVAL – BOARD AND COMMITTEE APPOINTMENTS Page 77 of 94 THIS DOCUMENT HAS NO ATTACHMENTS – APPROVAL – BOARD AND COMMITTEE APPOINTMENTS Page 78 of 94 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO:Town Board FROM: DATE:December 15, 2021 SUBJECT:Set Public Hearing - Veterans Exemptions ATTACHMENTS: 1.Set Public Hearing - Veterans Exemptions Page 79 of 94 Page 80 of 94 Page 81 of 94 Page 82 of 94 Page 83 of 94 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO:Town Board FROM: DATE:December 15, 2021 SUBJECT:Authorization - 2022 Ambulance Service Fee Schedule ATTACHMENTS: 1.THIS DOCUMENT IS LOCATED IN THE WORK SESSION – 2022 AMBULANCE SERVICE FEE SCHEDULE Page 84 of 94 THIS DOCUMENT IS LOCATED IN THE WORK SESSION – 2022 AMBULANCE SERVICE FEE SCHEDULE Page 85 of 94 THIS DOCUMENT IS LOCATED IN THE WORK SESSION – HAZARD MITIGATION PLAN ANNEX Page 86 of 94 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO:Town Board FROM: DATE:December 15, 2021 SUBJECT:Set - January 2022 Town Board Meeting Schedule ATTACHMENTS: 1.THIS DOCUMENT HAS NO ATTACHMENTS – JANUARY 2022 TOWN BOARD MEETING SCHEDULE Page 87 of 94 THIS DOCUMENT HAS NO ATTACHMENTS – JANUARY 2022 TOWN BOARD MEETING SCHEDULE Page 88 of 94 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO:Town Board FROM: DATE:December 15, 2021 SUBJECT:Authorization - Operation of Food and Refreshment Concession Agreement ATTACHMENTS: 1.THIS DOCUMENT IS LOCATED IN THE WORK SESSION – OPERATION OF FOOD AND REFRESHMENT CONCESSION AGREEMENT Page 89 of 94 THIS DOCUMENT IS LOCATED IN THE WORK SESSION – OPERATION OF FOOD AND REFRESHMENT CONCESSION AGREEMENT Page 90 of 94 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO:Town Board FROM: DATE:December 15, 2021 SUBJECT:Authorization - 2021 Capital Budget Amendments ATTACHMENTS: 1.THIS DOCUMENT IS LOCATED IN THE WORK SESSION – 2021 CAPITAL BUDGET AMENDMENTS Page 91 of 94 THIS DOCUMENT IS LOCATED IN THE WORK SESSION – 2021 CAPITAL BUDGET AMENDMENTS Page 92 of 94 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO:Town Board FROM: DATE:December 15, 2021 SUBJECT:Authorization - Management and Non-union 2022 Salaries ATTACHMENTS: 1.THIS DOCUMENT IS LOCATED IN THE WORK SESSION – MANAGEMENT AND NON- UNION 2022 SALARIES Page 93 of 94 THIS DOCUMENT IS LOCATED IN THE WORK SESSION – MANAGEMENT AND NON-UNION 2022 SALARIES Page 94 of 94 TOWN OF MAMARONECK 1 MANAGEMENT/NON-UNION STAFF SALARY SCHEDULE 2.00% 2.25% ADOPTED ADOPTED SALARY BUDGET 1/1/2021- 1/1/2022- NAME TITLE G/L EXP CODE 12/31/2021 12/31/2022 S.ODIERNA CONF. SECY. A.1220.1010 $ 71,400 $ 73,007 M. ROBSON ADMINISTRATOR A.1221.1010 210,000 214,725 M. DELHOREY SECY.TO ADMIN. A.1221.1010 53,000 54,193 T.YOGMAN COMPT/TAX REC. A.1315.1010 171,044 174,892 P.VALENZA ASSESSOR A.1355.1010 127,010 129,868 C. GREEN O'DONNELL DEPUTY ADMIN. A.1430.1010 144,104 147,347 A. PATERNO OFFICE ASST.ADMIN A.1430.1010 _ 55,724 56,978 L. LUFT ASST.TO TOWN ADMIN A.1430.1010 75,000 81,800 R.WASP ENGINEER A.1440.1010 142,800 146,013 M.ORCHANIAN* BUILDING SUPT. A.1620.1010 87,876 114,520 A. DANOY COMM.SVC. DIR. +A.6772.1010/A.8610.1010 125,926 128,759 V. LATOURIS ASST.SUPT. REC. A.6772.1010/A.7620.1010 91,500 93,559 J. FISHER SUPT.OF REC. A.7020.1010 136,402 139,471 R. LUNDE ICE RINK MGR. A.7265.1010 117,059 119,468 S. PANDYA I.T. DIRECTOR 8.1680.1010/8.1680.1010 114,230 116,800 P.CREAZZO POLICE CHIEF B.3120.1010 _ 182,000 186,095 K.ORCHANIAN OFFICE ASST.-PD 16.3120.1010 58,405 59,719 R. POLCARI BUILDING INSP. B.3620.1010 120,977 123,699 E.AITCHISQN ENVIRON.COORD. B.8090.1010 _ 86,278 88,219 J.BARRETO GENERAL FOREMAN DB.5110.1010/SS.8120.1010 _ 117,000 119,633 M. PINTO GARAGE FOREMAN DB.5130.1010 117,853 120,505 M. LIVERZANI AMBUL.ADMIN. SM_.4189.1010 122,938 125,704 TOTAL TOTALS $2,528,527 $2,614,973 2022 Budget-Non-Union/Mngmt Salary Increases in Contingency P"'q 5788 Widewaters Parkway, Suite 2A G H D Syracuse, New York 13214 INA United States www.ghd.com Our ref: 11153080 November 30, 2021 Robert Wasp, PE Town Engineer Town of Mamaroneck 740 West Boston Post Road Mamaroneck, NY 10543 Town of Mamaroneck Sewer System Rehabilitation—Trenchless Lining TA-21-14 Recommendation of Award Dear Mr. Wasp GHD received four bids for the above referenced project. The bids were as follows: Bidder Total Amount of Bid Kenyon Pipeline Inspection, LLC $1,445,410.00 Green Mountain Pipeline Services, LLC $1,496,390.00 Granite Inliner, LLC $2,198,903.00 National Watermain Cleaning Company $2,398.634.00 We have enclosed a copy of the bid tabulation for your information. We have reviewed the qualifications and experience of the bidders for the above referenced project. All the above bidders have performed similar work acceptably. We therefore recommend award of the Sewer System Rehabilitation project to Kenyon Pipeline Inspection, LLC. in the Total Bid Amount of$1,445,410.00. If you have any questions or require additional information, please contact me. Regards p) , John LaGorga Project Director +1 315 802-0301 john.lagorga@ghd.com Encl.: Bid Tabulations Copy to: Tyler Pitts, GHD 4 The Power of Commitment GHD Town of Mamaroneck Sewer System Rehabilitation-Trenchless Lining(TA-21-14) Bid Tabulation Green Mountain Pipeline Services,LLC Kenyon Pipeline Inspection,LLC Grange Innen.,LLC National Water Main Cleanin8 Company ITEM APPROXIMATE APPROXIMATE UNIT BID PRICES AMOUNT BID UNIT BID PRICES AMOUNT BID UNIT BID PRICES AMOUNT RID UNIT BID PRICES AMOUNT BID NO. QUANITITIES QUANITITIES ITEMS WITH UNIT PRICES WRITTEN IN WORDS DOLLARS DOLLARS DOLLARS DOLLARS DOLLARS DOLLARS DOLLARS DOLLARS I Li(MP SUMI Mobilization/Ikm'ob,Io.iton $7.00.00 $7,000.00 $50,000,00 $50,000.00 0210,(00.(0 $210.000.00 $51,500.00 551,50000 2A 20350 LI 20350 Structural Cured-in-Place Lining of Sewers(8 inch _ $33.00 $671,550.00 $29.00 $590150.0 _ $40.00 $814.000.00 $47.50 $966 625.00 2B 450 LF 450 Structural Cured-in-Place Lining of Sewers(10 inch $36.00 $16,200.00 $29.00 $13,050.00 $55.00 $24.750.00 $47.50 $21,375.00 2C 600 LF 600 Simon.al Cured-in-Plmo Lining of Sewers(12 inch $39.00 $23400.00 $42.00 825,200.00 $91.00 _ 054,600.00 8101.2$ $60,750.00 2D 3,200 LF 3200 Structural Cured-in-Place Lining of Sewers(14 and 15 inch 850.00 _ $160,000.01 $53.00 5169,60000 188.00 $281,601.00 $79.95 $255.840.00 2E 600 LF 600 Swctural Cured-in-Place Lining of Sewers(18 inch $55.00 $33,000.00 170.00 $42 0(10.00 $8900 $53,400.00 $92.55 555530.00 2F 350 LF 350 Structural Cured-in-Place Lining of Sewers(21 mob $90.00 831.500.00 89000 131,500.00 $90.00 $28.000.00 1169.05 559.167.50 20 850 LF 850 Structural Cured-in-Place Lining of Sewers(24 inch $95.00 580.750.00 $105.00 889,250.00 1123.00 $104.550.00 $240.85 5204,722.50 3 - 0 This item Is intentionally lett blanl 80.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 00.00 4 12 EA 12 CIPP Lateral Liner System 82.420.00 $29,040.00 52,400.00 828,800,00 02.736.00 032.832.00 04,225.00 050700.00 5 12 EA 12 Cutting Pmtudmg Laterals $300.00 03,600.00 , $250.00 $3,000.00 $428.00 $5,136.00 8295.00 03,540.00 6A 12,400 1.11 12400 Pipe Joint(MOWN((8'rich) $16.00 $198,410.00 , 07.00 $86.80000 022.00 $272,800.00 829.50 0365,800.00 6B 850 LF 850 Pipe Joint('routing(10 inch) 119.00 016,15000 - 0700 55950.00 $28.00 $23,800.00 $29.50 $25,075.00 6C 3001.0 300 Pipe Joon(routing(12 inch) $19.00 05,700.00 $7 00 _ 12,100.00 526.00 07,800.00 829.50 08,850 00 6D 1,150 LF 1150 Pipe teen Grouting(14 and 15 inch) 828.00 032,20000 09 00 01035000 $30.00 534,500.00 833.00 537,950.00 6E 310 LF 310 Pipe lomt Grouting(24 inch) $40.00 $12,400.00 - 015.00 $4,650.00 $36.00 511,160.00 $36.00 $11,160.00 7 40,000 LF 40000 Additional Closed Circuit Television(CCTV)Inspection of Up to $1.50 $60,000.00 $2.00 $80,000.00 $2.30 092,000.00 $1.20 040,000.00 30-inch Underground Pipeline' 8 45,000 LF 40000 Additional Cleaniniof Underground Sewers Up to 30-incl $1.50 $60,000.00 $3.50 $140000.00 $2.30 $92000.00 $2.00 $80,000.00 9 10 EA 10 Structural Cured-in-Place Spot Lining of Sewers 8-inch 15 feel 1n 52.5(0)00 025.000.00 $2,300.00 023,00000 $1.995.00 $19,950.00 13,050.00 830,500.00 1.050(0) 11) 16 EA 16 6roucng or Scsvcr Snucturr 05(0.(x) 19000.00 _ $1,500.00 _ 824,0(0.00 5847 00 $13,552.00 81,000.00 $16,000.00 I I . EA 9 Leakage Testing of Stow Sewer Caleb Basin: $700.10 $6,300.(0 $1,000.(0 19,000.00 51093.00 59,83700 81.315 00 812,015.(0 12 54 VF 54 Sewer Structure Ccmennnous Limn) 0300.(0) 816,200.00 5315.00 017,01000 0234(0 012,63600 $621.(0 833,534 08) $1,496,390.06 51,445,410.00 02,198,903.00 $2,398,634.00