HomeMy WebLinkAbout2021_06_16 Town Board Meeting PacketTOWN OF MAMARONECK
TOWN BOARD AGENDA
Wednesday, June 16, 2021
5:00PM TOWN BOARD WORK SESSION: Work Sessions of the Town Board are public
meetings. Members of the public are able to view the meeting on cable access television
(Optimum 75, 76 & 77 or Verizon Fios 34, 35 & 36) or on https://lmcmedia.org/; however,
there is no public commentary. Opportunity for public comments will be provided during the
regular Town Board meetings when citizen comments are requested or when public
hearings are held.
1. Presentation American Rescue Plan Act 2021
2. Discussion Comprehensive Plan
3. Discussion Rock Removal Moratorium
4. Update 5G, AKRF Residential Housing Study, LMC Media, LarchmontMamaroneck Joint
Garbage Disposal Commission, and Fire Department Business
5. Review 2022 Budget Instructions/Budget Calendar
6. Request for Executive Session
8:00PM Town Board Meeting Members of the public are able to view the meeting on cable
access television (Optimum 75, 76 & 77 or Verizon Fios 34, 35 & 36) or on
https://lmcmedia.org/ or via Zoom. Please click the link below to join the webinar:
https://us02web.zoom.us/j/84257497024?pwd=ejVoOS9nY21BdDRCaFp4dkREUmZudz09#
Passcode: 130687 During a public hearing or the citizen's comment section, residents may
"raise their hand" in Zoom to be granted access to speak directly to the Town Board. Those
who are viewing the meeting on local municipal access television or LMC Media's website
may submit their comments or questions to publicqc@townofmamaroneckny.org
SUPERVISOR'S REPORT
PUBLIC HEARING
1. NYStrech Energy Code 2020
2. Community Development Block Grant (CDBG) Application
CITIZEN COMMENTS
BOARD OF FIRE COMMISSIONERS
1. Fire Claims
2. Other Fire Department Business
AFFAIRS OF THE TOWN OF MAMARONECK
1. Authorization New York State Transportation Services Contract
2. Authorization Title III B Transportation Services Contract
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3. Salary Authorization General Foreman Highway Department
4. Salary Authorization Assistant Superintendent of Recreation
5. Sewer Rent Appeal Application Winged Foot Golf Club
6. Authorization Highway Facility HVAC Contract
7. Authorization Bonding Resolutions 2021 Capital Projects
8. Set Public Hearings Bonding Resolutions Garbage District, Water District & Ambulance
District
9. 2021 Capital Budget Amendments
10. 2021 Operating Budget Amendments
11. Consideration of Certiorari
REPORT OF MINUTES
REPORTS OF THE COUNCIL
TOWN CLERK'S REPORT
NEXT REGULARLY SCHEDULED MEETING Wednesday, July 21, 2021
Any physically handicapped person needing special assistance in order to attend the meeting
should contact the Town Administrator’s office at 3817810.
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TOWN OF MAMARONECK
AMERICAN RESCUE PLAN
ACT OF 2021
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BASIC PROVISIONS
•The American Rescue Plan Bill was signed by President Biden on
March 11,2021
•Treasury published guidance as of May 10, 2021
•The Fiscal Recovery Act provides $19.5 billion to States; $188
million to Westchester County
•An active DUNS (Dun & Bradstreet) number as required –The
Town has one
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How Does the Town Receive the Funding?
•A Non Entitlement Unit (NEU) is a local government that generally have a
population below 50,000
•The Town of Mamaroneck is considered an NEU because its population is
less than 29,495
•Funding is distributed using the population of all NEUs in NYS
•An NEU cannot receive more than 75% of the most recent total operating
budget as of January 27,2020
•It is anticipated that the Village (Larchmont & Mamaroneck) allocations
will be a percentage share of the Town's allocation based on the
percentage of the Town's population that is located within each village.
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How and When will the Funding Be Delivered?
•Funds will be delivered in two tranches:
•2021: First Tranche: 50% of allocated funds
•2022: Second Tranche: 50% -12 months after the State receives the first distribution
•The State was scheduled to receive funds for Towns/Villages on
May 11, 2021. NYS has not yet received the funding.
•Scheduled state tentative distribution schedule to Towns/Villages:
•Will distribute funds no less than 30 days after received –June 11, 2021
•May apply for a 30 day extension which the Treasury will give. July 11,2021
•May apply for a second 30 day extension that may be granted by the Treasury
if the State submits a reasonable plan for distribution- August 11, 2021
•Will forfeit undistributed amount as a fine if fails to make payments to NEUs
on time
•Has no authority to withhold any/all funds for NEW for their own debt
purposes or place any conditions/requirements on the distributions
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How Much Funding will the Town Receive?
ALLOCATED BY POPULATION BY YEAR
Population %
Funding
Allocation
Tranche 1
YEAR
1
Tranche 2
Year
2
Town (Unincorporated Area) 12,018 41% $ 1,318,293 $659,146 $659,147
Village of Larchmont 6,087 21% 667,702 $333,851 $333,851
Village of Mamaroneck 11,390 39% 1,249,405 $624,703 $624,702
Total 29,495 100% $ 3,235,400 $1,617,700 $1,617,700
Town and Village Funding $3,235,400
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When Do the Funds have to be Spent by?
•Allowable costs that have been incurred
March 3,2021 OR Later
•Funds must be obligated by December 31,2024
•Funds must be Spent (Paid) by December 31,2026
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How Can the Funds be Used?
1.To respond to the COVID-19 public health
emergency or its negative economic impacts
2.To provide premium pay to essential workers
3.To cover loss of revenue to provide government
services
4.To make necessary investments in water, sewer,
and broadband infrastructure
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1. Respond to Public Health Emergency or
its Negative Economic Impacts
Eligible Expenses:
•PPE
•Disinfect public areas in response to COVID19
•Improvement of ventilation system in public facilities
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2. Premium Pay to Essential Workers
To provide premium pay to workers performing essential work during the COVID–19 public health emergency (sec 603[c][1][B]; CFR §35.6[c])
•Eligible workers
ü Workers who maintained continuity of operations to protect the health and well-being of residents
Ex: Police, Fire, Janitorial, Sanitation, Highway Garage, Sewers
•Essential Work
ü Regular, in person interactions with the public or coworkers
ü Regular physical handling of items that were also handled by others during COVID19
ü Essential work does NOT include telework performed from a residence.
•Up to $13 hour in addition to wages otherwise received
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3. Recovering Lost Revenue to Provide Gov’t
Services
•Total Town Revenues received in 2020 as compared to 2019
determines the Town’s revenue loss amount
•Government Service expenditures are eligible up to a
maximum of those revenue losses
•Revenues NOT Included in Calculations:
• Proceeds from debt issuance
•Sale of investments
•Revenue from utilities
•Gov’t transfers between federal and local governments
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Town of Mamaroneck Revenue Losses
2019 2020
BASE
YEAR
Counterfactual Revenues
4.1% Growth/YR
Base/Counterfactual
Total Revenue per Financial Statement $ 49,185,315 $ 51,201,913
Federal Transfers (Even those flowing thru the state) (6,690,867) $ (6,965,193)
Utilities- Water Revenue (937,081) $ (975,501)
Total Base/Counterfactual $ 41,557,367 $ 43,261,219
Actuals
Total Revenue per Financial Statement $ 47,564,064
Federal Transfers (Even those flowing thru the state) (7,877,770)
Revenues from Utilities (water,electric,gas,mass
transit) (814,447)
Total Actual $ 38,871,847
REVENUE LOSS $ (4,389,372)
REVENUE LOSS PERCENTAGE (10.6%)
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Eligible Government Services
A maximum of $4.4 million can be spent on Government Services
General Government Services Includes:
•Capital infrastructure projects on a cash basis including Highway
•Police, fire, and other public safety expenses
•Cybersecurity-hardware, software, and protection of critical infrastructure
General government Services Does NOT Include
•Expenses associated with outstanding debt
•Satisfaction of judgments
•Replenishing reserves
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4. Water/Sewer/Broadband Infrastructure
•Construct, improve and repair
ü Wastewater treatment plant and sanitary sewer systems
ü Water treatment and distribution systems
ü Infrastructure to improve resiliency
ü Lead service lines
ü Treatment and distribution systems
•Cybersecurity for infrastructure systems
•Broadband infrastructure investments only for unserved or
underserved areas
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Other Spending Considerations
Funds CAN be transferred to:
•Other units of local government
•Nonprofit organizations that provide vital services to the communities to
mitigate financial hardships
•Special-purpose units of State or local government such as Water, Sewer,
Sanitation
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What are the Reporting Requirements?
•Periodic reports providing a detailed accounting of spending
•Annual Project and Expenditure Reports through December 31, 2026
•Initial report from the date of award through September 30, 2021
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Town of Mamaroneck Spending
Spending Option 1
2021 Tranche 1of 2
$659,146
Fund PROJECT ARP Category PROJECT COST ARP FUNDING
ALLOCATION
A Senior Center Parking Lot Government Svces/Max lost
revenue
$262,500 $162,500
B Memorial Park Playground Government Svces/Max lost
revenue
$650,000 $49,646
SF Fire Department Equipment Government Svces/Max lost
revenue
$100,000 $100,000
SS Sanitary Sewers- Phase 2 Water/Sewer Infrastructure $4,031,504 $300,000
SW Rye Lake Wholesale Meter
Vault #3
Water/Sewer Infrastructure $47,000 $47,000
TOTAL $5,091,004 $659,146
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QUESTIONS
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THIS ITEM HAS NO
ATTACHMENT –
DISCUSSION –
COMPREHENSIVE PLAN
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THIS ITEM HAS NO
ATTACHMENT –
UPDATE – 5G, AKRF
RESIDENTIAL HOUSING
STUDY, LMC MEDIA,
LARCHMONT-
MAMARONECK JOINT
GARBAGE DISPOSAL
COMMISSION, AND FIRE
DEPARTMENT BUSINESS
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
Office of the Comptroller TEL: 914/381-7850
FAX: 914/381-7809
towncomptroller@townofmamaroneck.org
Memorandum
To: Department Heads
From: Tracy Yogman, Town Comptroller
Date: June 16, 2021
Re: 2022 Town Budget Preparation Instructions
What a challenging year we have had! Thank you for your hard work and fiscally responsible
spending over the last year. It is once again budgeting time for next year.
This memorandum will provide an outline of the requirements for the 2022 departmental
budget submissions. Through the effective management of your departmental budget, the
Town was able to deliver the 2021 budget below the tax cap of 2.9%, coming in at a 1.46% tax
levy increase. While at this early date we do not know what the tax cap will be for the 2022
Town Budget, we will be challenged to bring in a tax cap compliant budget given the uncertainty
of our program attendance and other increased operating expenses.
As you are aware, the pandemic had a profound impact on the entire world. From a municipal
standpoint, it has made us work smarter, leaner and has forced us to be able to work remotely
now and in the future. Every department provided services to residents in various ways to keep
the Town moving forward. Much of our time was spent on managing the crisis, inventing new
ways of doing things and operating our departments remotely. As a result, many of our plans
were not achieved and deferred capital projects are underway.
We are now at a turning point where the economy is beginning to improve, people are starting
to shop, socialize and attend events. Please be mindful that there are financial pressures that
will take a few years to stabilize- unemployment, rising inflation, rising material costs, tax caps
and possible cutbacks that will most likely have an effect on our 2022 Budget. The Federal
stimulus has helped those in need and has provided funding for the Town but it is only a one
time infusion for eligible expenditures. We need to stay focused on balancing our budget and
maintaining cost structures as we navigate through the next two years.
Our goal for 2022 is to (1) maintain current service levels, (2) fund capital projects that have
been deferred, and (3) reimagine Town operations by automating processes that will create
operational efficiencies, provide services to residents and support the shift of Town operations
to a virtual platform.
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With the tax cap legislation in place, our budget process has two critical phases; first and
foremost, projecting resources that the Town will receive and then determining what changes
or reductions are necessary to reach the tax cap.
As a reminder, the budget preparation process includes an emphasis on the metrics of
departmental performance. I know that performance metrics in 2020 and 2021 are much lower
than 2019 as a result of the pandemic. We anticipate that metrics will slowly recover and we will
take that into consideration when trying to accomplish a tax cap compliant budget.
This year, fillable capital budget forms and last year's departmental narratives have been placed
on the Town shared Drive (T) in the BUDGET 2022 folder. There you will find a folder for each
department with three documents:
1.Five Year Capital Plan 2022-2026
This file contains the five year plan to use as your guide to preparing your 2022 capital
forms. Please submit one Capital Budget form for each project on the list for 2022. Be
sure to update pricing for each project as estimates have significantly increased. Since
that is the case, we request that you prioritize the projects over the next five years as
you update the pricing. Please add projects/capital purchases for 2026. Having a five
year plan should help you prepare your annual capital requests and will assist us with
cash flow and debt service projections over the next five years.
2.Capital Budget Forms
All capital budget requests made for 2022 must be submitted on the 2022 Capital Budget
Project Form. Please submit one form per project. Please be sure to complete the impact
of your project on the operating budget. For example: For replacement vehicles estimate
the savings in gas and repair costs. Please do your best to estimate the savings or
additional costs.
3.Operating Budget Submission
The Town will continue to use the same format as the 2021 Budget. The format
provided a comprehensive view of each department's programs. Your departmental
narratives from the 2021 Budget have been saved in each of your folders. Please update
them as necessary, including the performance measures. The Comptroller's Office will
update the summary of Revenues and the Summary of Appropriations.
The current full-time budgeted positions will remain the same for 2022 and the
Comptroller's office will update the salary schedules. If you are proposing any personnel
changes, they should be at cost savings. Please revise them at the bottom of the
narrative page with an explanation.
Departmental budgets must increase no more than 1.75%. The percentage applies to
your Equipment Accounts and Contractual Expense Accounts. Please provide details if
you cannot meet this cap. Also, if meeting this cap means a change in services, provide
details. Please include costs associated with automating your departmental functions,
even if it causes your departmental budget to exceed the cap of 1.75%.
Please remember to include proposed contractual increases for multi-year contracts or
estimated vendor increases. Indicate in KVS any costs that are one-time expenses for
2022 and will not reoccur. That will help our funding decisions.
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As in prior years, the 2021 Adopted Budget amounts will populate in the 2022 Budget as your
starting point. All operational budgets must be input into the KVS Budget Software. The more
detail the better. If you need any assistance, please feel free to contact me at any time during
the process.
The 2022 Budget Calendar is attached for your reference. The critical dates are as follows:
Friday August 13, 2021 CAPITAL BUDGET REQUESTS DUE
Tuesday, September 7, 2021 OPERATING BUDGET LINE ITEMS IN KVS DUE
Friday September 10, 2021 FINAL BUDGET NARRATIVES DUE
As always, if you need assistance with your budget preparation ask early in the process.
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BUDGET CALENDAR - 2022 TOWN BUDGET*
Friday, June 25, 2021 Distribution of Capital Budget
Worksheets and Budget
Instructions to Department Heads
Friday, August 13, 2021 Completion of Capital Budget
Worksheets on Town Drive for review
Tuesday, September 7, 2021 Input of Operating Budgets into KVS
Budget System
Friday, September 10, 2021 Completion of all Operating Budget
narratives on Town Drive
Monday, September 13, 2021 through Departmental Budget Work Sessions
Friday, September 24, 2021
Wednesday, October 20, 2021 Submission of Tentative Budget to the
Town Board and Preliminary Review of
Tentative Budget
Saturday, October 23, 2021 Departmental Budget Review
Thursday, November 11, 2021 Capital Budget Review
Wednesday, December 1, 2021 Budget Hearing – 2022 Preliminary Budget
Wednesday, December 15, 2021 Final Adoption of 2022 Budget
*Additional sessions may be added, if necessary.
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR
TO:Town Board
FROM:
DATE:June 16, 2021
SUBJECT:NYStrech Energy Code 2020
ATTACHMENTS:
1.Public Hearing - NYStrech Energy Code 2020
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR
TO:Town Board
FROM:
DATE:June 16, 2021
SUBJECT:Community Development Block Grant (CDBG) Application
ATTACHMENTS:
1.Proposed Community Development Block Grant Application
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR
TO:Town Board
FROM:
DATE:June 16, 2021
SUBJECT:Fire Claims
ATTACHMENTS:
1.Fire Claims June 16 2021
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Town of Mamaroneck
From: Tracy Yogman - Town Comptroller
Re:Fire Claims
Date:June 16, 2021
VENDOR DESCRIPTION Amount
AAA Emergency Supply Co.Scott parts, air paks, functional checks and recalibration 1,630.77$
Bound Tree Medical Recertified Lifepak CR Plus semi-automatic biphasic AED defibrillator 1,419.98
Champion Elevator Monthly elevator maintenance- June 2021 175.00
Con Edison Fire HQ gas service -3/3/21-4/30/21 355.87
Emergency Services Marketing Annual subscription- lamresponding App-6/14/21-6/13/22 735.00
Galls Bell Crown with black mohair Caps 233.97
Liftoff Annual subscription for Email -Exchange Online Plan- 6/1/21-5/31/22 3,360.00
Municipal Emergency Services Five Scott 30 minute carbon cylinders 4,375.00
Optimum Cable Service for 5/23-6/22/21 259.48
Ready Refresh Water Cooler Rental & paper fee 4/19-5/18/21 149.96
Sound Shore Pest Control Exterminating Services 3/22-5/25/21 195.00
Tony's Nursery Flower baskets-Firehouse grounds 139.95
Town of Mam'k Fire Dept.Refreshments for May Dept Drill 314.65
UniFirst Corporation Cleaning supplies 5/7, 5/14, 5/21/21 389.65
WJWW 6" Metered Fire Service 4/26-5/25/21 37.00
Total 13,771.28$
The following Town of Mamaroneck Fire Department claims have been certified by Chief Shaun Hughes
and submitted to the Comptroller's Office for payment:
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR
TO:Town Board
FROM:
DATE:June 16, 2021
SUBJECT:Other Fire Department Business
ATTACHMENTS:
1.THIS ITEM HAS NO DOCUMENTS- OTHER FIRE DEPARTMENT BUSINESS
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THIS ITEM HAS NO
DOCUMENTS- OTHER
FIRE DEPARTMENT
BUSINESS
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR
TO:Town Board
FROM:
DATE:June 16, 2021
SUBJECT:Authorization - New York State Transportation Services Contract
ATTACHMENTS:
1.Authorization - New York State Transportation Services Contract
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR
TO:Town Board
FROM:
DATE:June 16, 2021
SUBJECT:Authorization - Title III B Transportation Services Contract
ATTACHMENTS:
1.Authorization - Title III B Transportation Services Contract
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR
TO:Town Board
FROM:
DATE:June 16, 2021
SUBJECT:Salary Authorization - General Foreman Highway Department
ATTACHMENTS:
1.Authorization to Appoint a General Foreman in the Highway Department
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR
TO:Town Board
FROM:
DATE:June 16, 2021
SUBJECT:Salary Authorization - Assistant Superintendent of Recreation
ATTACHMENTS:
1.Authorization to Appoint an Assistant Superintendent of Recreation
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR
TO:Town Board
FROM:
DATE:June 16, 2021
SUBJECT:Sewer Rent Appeal Application - Winged Foot Golf Club
ATTACHMENTS:
1.Sewer Rent Appeal Application - Winged Foot Golf Club
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR
TO:Town Board
FROM:
DATE:June 16, 2021
SUBJECT:Authorization - Highway Facility HVAC Contract
ATTACHMENTS:
1.Authorization - Highway Facility HVAC Contract
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR
TO:Town Board
FROM:
DATE:June 16, 2021
SUBJECT:Authorization- Bonding Resolutions 2021 Capital Projects
ATTACHMENTS:
1.2021 Bond Resolutions Memo- June 16, 2021
2.2021 Bond Resolutions
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
Office of the Comptroller TEL: 914/381-7850
FAX: 914/381-7809
towncomptroller@townofmamaroneck.org
Memorandum
To: Town Board Members
From: Tracy Yogman, Town Comptroller
Date: June 16, 2021
Re: 2021 Bonding Resolutions
____________________________________________________________________
The 2021 Capital Budget included many projects that were needed throughout the Town. In
consideration of the financial impact of the pandemic and the anticipated allocation of American
Rescue Plan Funds, a prudent and careful review of all projects planned was completed with the
objective of keeping debt service as low as possible. Most of these projects are in progress or are
scheduled to proceed this year and require financing through the issuance of bonds. The first step
in securing the funding requires the adoption of bonding resolutions.
Please note that there three projects that have already had bonding resolutions approved by the
Town Board in prior years. We will include the amount listed in the 2021 Borrowing column in
our borrowing.
According to the financial advisors, the bond market has been stable and rates for both Bonds and
BANS for municipalities with a Aaa bond rating are very low. BANS are short term borrowings
for a one-year period renewable each year for 5 years and are currently at a rate of less than 1%.
Bonds are long term borrowings and are currently at a rate of 2% or lower. We intend to accept
the financial advisor’s advice on the most cost effective borrowing method at the time the bonds
are ready to be sold. We will provide an update as the process progresses.
Debt service on bonds that are issued in 2021 will begin in 2022. The debt service for the projects
below will be funded by several different funds. The Sewer and Water Districts are funded with
fees based on usage and the annual cost of the debt service will be incorporated into the 2022 fee
structure. The debt service in the other funds are paid with tax revenues. The total anticipated debt
service will be $507,000 of which $161,625 or 32% will be paid through fees.
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The proposed financing schedule provided by Capital Markets, the Town’s financial advisor is as
follows:
Information Request Monday June 21st
Town Returns Info:Friday July 2nd
Draft POS: Monday, July 12th
Moody's Rating Call:TBD week of July 19th
Mail POS:Wednesday July 28th
Sell Bonds: Wednesday August 11th
Close Bonds:Wednesday, August 25th
The following projects have either been approved for bonding by the Town Board in the revised 2021
Budget or are on the capital project budget amendments:
2020-20 A Pur chas e and ins tall Com pute r Hardw are Property Taxes 153,000 153,000 11,475
2021-89 A Financial Ente r pr is e Sys te m Property Taxes 142,000 142,000 10,650
2021-87 A Eas t Valle y Str e am Br idge Im pr ove m e nts Property Taxes 387,000 387,000 29,025
2020-71 A Zam boni Property Taxes 114,500 114,500 8,625
2021-88 A Richbe ll Rd Playgr ound Re s urfacing Property Taxes 50,500 50,500 3,750
2020-31 B M e m or ial Park Playgr ound Im prove m e nts Property Taxes 532,500 532,500 39,975
2018-61 B M adis on Ave - Traffic Contr ol De vice s - Com ple te Str e e ts *Property Taxes 874,400 -65,550
2020-04 DB Roads r e cons tr uction Property Taxes 573,000 573,000 42,975
2020-73 DB Highw ay-Side w alk s Property Taxes 337,500 337,500 25,350
2020-78 DB Har m on Drive Side w alk Property Taxes 214,500 214,500 16,125
2020-06 DB Sk id Ste e r Loade r Property Taxes 133,500 133,500 10,050
2020-06 DB Pur chas e Ford F250 Pick up Tr uck (fle e t #236)Property Taxes 42,000 42,000 3,150
2020-06 DB Re place 1 Ton Dum p Tr uck (Lands cape )Property Taxes 70,000 70,000 5,250
2020-38 DB Highw ay/Gar age -HVAC/He at/Door s Property Taxes 491,000 491,000 28,950
2021-38 DB Highw ay Tr e e Gar age Re cons tr uction Property Taxes 385,000 385,000 28,950
2021-33 SM He ar t m onitor /de fibr ilate r re place m e nt/Stair chair s Property Taxes 105,000 105,000 7,875
2020-09 SR Sanitation V e hicle -Re fur bis he d Property Taxes 102,000 102,000 7,650
2018-60 SS Sanitar y Se w e r Im pr ove m e nts *Fees 1,135,000 -85,125
1364-12 SW Rye lak e Filtr ation*Fees 315,000 -23,625
1368-12 SW Paving for w ate r proje cts Fees 100,000 100,000 7,500
1373-12 SW Pur chas e Boos te r Pum p Station Fees 161,000 161,000 12,075
1374-12 SW Rye Lak e Re g V ault #3 Fees 47,000 47,000 3,000
1376-12 SW Dudle y Lane Wate r M ain Fees 404,000 404,000 30,300
6,869,400$ 4,545,000$ 507,000$
* Bond re solutions a dopte d in prior ye ars
Es tim ate d De bt
Se r vice
15 ye ar s @ 1.85%
Total
Pr oj #
Funding
Source
2021
Bond
Re s olutions FUND PROJECT
2021
Boor row ing
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Below is a brief summary of the projects and the amount of the required bonds for which approval is
necessary:
1.Computer Hardware/Software- Project #2020-20 $153,000
This project includes the purchase and installation of servers, firewalls, laptops and access controls. Debt
service will be paid by the General Fund. The bond resolution for this project is attached and includes
the financial enterprise system project.
2.Financial Enterprise System- Project #2021-89
$142,000
This project funds the first year of a multi-year project to implement the Tyler on-line financial
management software as reviewed with the Town Board. Debt service will be paid by the General Fund.
This project is combined in the computer hardware/software project bond resolution.
3.East Valley Stream Bridge- Project #2021-87
$387,000
This project includes the Replace bridge crossing deck slab and improvements to abutments and safety
guard rails. Debt service will be paid by the General Fund. The bond resolution is attached.
4.Zamboni- Project #2020-71 $114,500
This project is for the purchase of a Zamboni for the town’s ice rink that is over 23 years old and is
beyond its useful life. Debt service will be paid by the General Fund. The bond resolution for this project
is attached and is combined in the Purchase of Construction/Maintenance Equipment for
Highway/Recreation Depts resolution.
5.Highway Vehicles- Project #2020-06
$245,500
In accordance with the vehicle replacement plan, three highway vehicles require replacement. Debt
service will be paid by the Highway Fund. The bond resolution for this project is attached and is combined
in the Purchase of Construction/Maintenance Equipment for Highway/Recreation Depts resolution.
6.Richbell Rd Playground- Project #2021-88
$50,500
This project includes the replacement of the safety surface in the playground that is at the end of its useful
life. Debt service will be paid by the General Fund. The bond resolution is attached and combined with
the Memorial Park resolution.
7.Memorial Park Playground- Project #2020-31
$532,500
This project includes the replacement of the playground equipment, sidewalks, pathways and tree
planting. Debt service will be paid by the General Fund. The bond resolution is attached and combined
with the Richbell Park Playground resolution.
8.Road Reconstruction- Project #2020-04
$573,000
This project includes the reconstruction/resurfacing of roads that have been prioritized based on road
conditions. Debt service will be paid by the General Fund. The bond resolution is attached.
9.Sidewalk Reconstruction- Project #2020-73
$337,500
This project includes the replacement of deteriorated concrete sidewalks on Revere Rd, Dimitri Ave and
concrete curb on South Ridge Rd. Debt service will be paid by the Highway Fund. The bond resolution
is attached and is combined with Harmon Drive Sidewalk Reconstruction project.Page 76 of 131
10.Harmon Drive Sidewalk Reconstruction- Project #2020-78 $214,500
This project includes the replacement of the sidewalks on Harmon Drive. The Town has been awarded
$100,000 in CDBG funding for this project. Debt service will be paid by the Highway Fund. The bond
resolution is attached and is combined with Harmon Drive Sidewalk Reconstruction project.
11.Highway Garage Improvements- Project #2020-38 $491,000
This project includes the replacement of the forced air heaters, replacement of five garage doors and
replacement of radiant heating that are beyond there useful life. Debt service will be paid by the
Highway Fund. The bond resolution for this project is attached.
12.Highway Storage Garage Improvements- Project #2021-38 $385,000
This project includes the replacement of the storage garage for the tree equipment used by the
Highway Department. The existing garage is structurally deficient and is too small to house some of
the large equipment. Debt service will be paid by the Highway Fund. The bond resolution for this
project is attached.
13.Ambulance Equipment- Project #2021-33 $105,000
This project includes the purchase of four heart monitors and four stair chairs that are over ten years
old. Debt service will be paid by the Ambulance Fund and requires a public hearing.
14.Garbage Truck- Project #2020-09 $102,000
The purchase and installation of truck body that will extend the life of the truck The debt service will
be from the Refuse District and requires a public hearing.
15.Paving for Water Projects-Project #1368-12 $100,000
Paving for various water projects throughout the Town that will be completed by the Westchester
Joint Water Works. The annual budget is $250,000 however there are remaining funds from 2020
that will be utilized. Debt service will be paid by the Water District and incorporated into the fee
rates. This project requires a public hearing. The bond resolution is attached and combined with all
of the water infrastructure projects.
16.Purchase Booster Pump Station-Project #1373-12 $161,000
The Purchase Booster Pump Station Upgrade and related PRV Modifications requires funding.
Debt service will be paid by the Water District and incorporated into the fee rates. This project
requires a public hearing. The bond resolution is attached and combined with all of the water
infrastructure projects.
17.Rye Lake Regulator Vault #3 –Project #1374-12 $ 47,000
This project is for the wholesale meter vault #3 project that was included in the 2021 adopted capital
budget. This project requires a public hearing. The bond resolution is attached and combined with
all of the water infrastructure projects.
18.Dudley Lane Water Main-Project #1376-12 $404,000
This project includes the replacement of approximately 340 feet of transite water main with ductile
iron water main. The cost estimate includes considerable rock removal. Debt service will be paid
by the Water District and incorporated into the fee rates. This project requires a public hearing. The
bond resolution is attached and combined with all of the water infrastructure projects.
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BOND RESOLUTION DATED JUNE 16, 2021.
A RESOLUTION AUTHORIZING, SUBJECT TO PERMISSIVE
REFERENDUM, THE REPLACEMENT OF ELEMENTS OF THE HEATING,
AIR CONDITIONING AND VENTILATION SYSTEM AT THE TOWN
CENTRAL HIGHWAY GARAGE, IN AND FOR THE TOWN OF
MAMARONECK, WESTCHESTER COUNTY, NEW YORK, AT A
MAXIMUM ESTIMATED COST OF $491,000 AND AUTHORIZING THE
ISSUANCE OF $491,000 SERIAL BONDS OF SAID TOWN TO PAY THE
COST THEREOF.
WHEREAS, the capital project hereinafter described, as proposed, has been determined
to be a Type II Action pursuant to the regulations of the New York State Department of
Environmental Conservation promulgated pursuant to the State Environmental Quality Review
Act, which regulations state that Type II Actions will not have a significant adverse impact on
the environment; NOW, THEREFORE,
WHEREAS, it is now desired to authorize the financing of such capital project; NOW,
THEREFORE,
BE IT RESOLVED, by the affirmative vote of not less than two-thirds of the total
voting strength of the Town Board of the Town of Mamaroneck, Westchester County,
New York, as follows:
Section 1. The replacement of elements of the heating, ventilation and air
conditioning system at the Town Central Highway Garage, in and for the Town of Mamaroneck,
Westchester County, New York, including replacement of garage doors and incidental
equipment and expenses in connection therewith, is hereby authorized at a maximum estimated
cost of $491,000.
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Section 2. The plan for the financing of the aforesaid maximum estimated cost is by
the issuance of $491,000 bonds of said Town, hereby authorized to be issued therefor pursuant to
the provisions of the Local Finance Law.
Section 3. It is hereby determined that the period of probable usefulness of the
aforesaid specific object or purpose is fifteen years, pursuant to subdivision 91, based upon
subdivisions 13 and 12(a)(2) of paragraph a of Section 11.00 of the Local Finance Law. It is
hereby further determined that the maximum maturity of the bonds herein authorized will exceed
five years.
Section 4. The faith and credit of said Town of Mamaroneck, Westchester County,
New York, are hereby irrevocably pledged for the payment of the principal of and interest on
such bonds as the same respectively become due and payable. An annual appropriation shall be
made in each year sufficient to pay the principal of and interest on such bonds becoming due and
payable in such year. There shall annually be levied on all the taxable real property of said
Town, a tax sufficient to pay the principal of and interest on such bonds as the same become due
and payable.
Section 5. Subject to the provisions of the Local Finance Law, the power to authorize
the issuance of and to sell bond anticipation notes in anticipation of the issuance and sale of the
bonds herein authorized, including renewals of such notes, is hereby delegated to the Supervisor,
the chief fiscal officer. Such notes shall be of such terms, form and contents, and shall be sold in
such manner, as may be prescribed by said Supervisor, consistent with the provisions of the
Local Finance Law.
Section 6. All other matters, except as provided herein relating to such bonds,
including determining whether to issue such bonds having substantially level or declining annual
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debt service and all matters related thereto, prescribing whether manual or facsimile signatures
shall appear on said bonds, prescribing the method for the recording of ownership of said bonds,
appointing the fiscal agent or agents for said bonds, providing for the printing and delivery of
said bonds (and if said bonds are to be executed in the name of the Town by the facsimile
signature of the Supervisor, providing for the manual countersignature of a fiscal agent or of a
designated official of the Town), the date, denominations, maturities and interest payment dates,
place or places of payment, and also including the consolidation with other issues, shall be
determined by the Supervisor. Such bonds shall contain substantially the recital of validity
clause provided for in section 52.00 of the Local Finance Law and shall otherwise be in such
form and contain such recitals in addition to those required by section 52.00 of the Local Finance
Law, as the Supervisor shall determine.
Section 7. This resolution shall constitute a statement of official intent for purposes
of Treasury Regulations Section 1.150 - 2. Other than as specified in this resolution, no monies
are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set
aside with respect to the permanent funding of the object or purpose described herein.
Section 8. The validity of such bonds and bond anticipation notes may be contested
only if:
1) Such obligations are authorized for an object or purpose for which said Town is not
authorized to expend money, or
2) The provisions of law which should be complied with at the date of publication of
this resolution are not substantially complied with,
and an action, suit or proceeding contesting such validity is commenced within twenty days after the
date of such publication, or
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3) Such obligations are authorized in violation of the provisions of the Constitution.
Section 9. Upon this resolution taking effect, the same shall be published in summary
form in the official newspaper of said Town for such purpose, together with a notice of the Town
Clerk in substantially the form provided in Section 81.00 of the Local Finance Law.
Section 10. THIS RESOLUTION IS ADOPTED SUBJECT TO PERMISSIVE
REFERENDUM.
The question of the adoption of the foregoing resolution was duly put to a vote on roll
call, which resulted as follows:
_______________________________ VOTING __________
_______________________________ VOTING __________
_______________________________ VOTING __________
_______________________________ VOTING __________
_______________________________ VOTING __________
_______________________________ VOTING __________
_______________________________ VOTING __________
The resolution was thereupon declared duly adopted.
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR
TO:Town Board
FROM:
DATE:June 16, 2021
SUBJECT:Set Public Hearings- Bonding Resolutions- Garbage District, Water District &
Ambulance District
ATTACHMENTS:
1.Set Public Hearings-2021 Special District Bond Resolutions
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR
TO:Town Board
FROM:
DATE:June 16, 2021
SUBJECT:2021 Capital Budget Amendments
ATTACHMENTS:
1.2021 CAPITAL BUDGET AMENDMENTS-June 16 2021
Page 123 of 131
Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
Office of the Comptroller TEL: 914/381-7850
FAX: 914/381-7809
towncomptroller@townofmamaroneck.org
Memorandum
To: Town Board Members
From: Tracy Yogman, Town Comptroller
Date: June 16, 2021
Re: 2021 Capital Budget Amendments
_______________________________________________________________________
The capital project budget has been reviewed and the following budget
amendments are recommended to amend the 2021 capital projects as follows:
1.Road Paving (Project 2020.40)
The Town has received additional funding from the State Department of
Transportation (Chips, Pave NY, Extreme Winter Recovery) in 2021. A
restoration of $23,771.44 from 2020 and an increase in the 2021 appropriation
of $66,518.03.
2.Sanitary Sewer System Improvements (Project 2018.60)
The estimate to complete Phase 2 of the sanitary sewer project with open cut
repairs and trenchless linings is approximately $4.0 million. There is grant
funding available to fund approximately $912,000 of the cost. Using remaining
funding from the original borrowing, the Town will need to issue a bond for an
additional $1,135,000 to complete the remaining work. In addition, American
Rescue Plan funding of $300,000 has been allocated towards this project. A
budget amendment is recommended to reflect the funding adjustment and the
project cost.
3.Town Center Building Vehicle (Project 2021.72)
The purchase price of the Town Center vehicle is less than originally
budgeted. A fund balance transfer from the General Fund will be used to
make this purchase rather than a bond issuance. A budget amendment to
reflect the pricing and funding adjustment is recommended below.
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4.Nancy Lane Catch Basin (Project 2021.13)
A fund balance transfer from the Highway Fund will be used to make this
purchase rather than a bond issuance. A budget amendment to reflect the
funding adjustment is recommended below.
5.Bond Costs
A budget amendment is recommended for various projects to round bond
amounts to thousand dollar increments.
6.American Rescue Plan Funding
The Town anticipates the receipt of $659k in American Rescue Plan funds and
has allocated the majority of the funding to three projects that will reduce the
borrowing this year and will save debt service over the next 15 years. A budget
amendment to adjust the funding sources of the Senior Center Parking Lot,
Memorial Park Playground, Fire Equipment and the Sanitary Sewers (Phase 2)
projects is recommended below.
7.Firewalls for Cyber Security (Project 2020.20)
Fund balance in the Part Town fund is available for this small purchase.
A budget amendment is recommended to reflect the funding adjustment.
8.Highway/Garage Improvements (Project 2020.38)
The actual cost of the HVAC and radiant heat replacement at the Highway
Building came in at 30% higher than originally estimated. Additional bond
funding of $100,000 is needed to complete this project that has previously been
deferred. A budget amendment is recommended to increase the fbond and the
project expense.
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REQUESTED ACTION: It is recommended that the Town Board approve the following 2021
capital budget amendments:
Ite m #CAPITAL FUND (FUND H):Amount
1 Revenue H.0000.3502.2020.04 CHIPS Funding Inc reas e $90,289.47
Expens e H.5110.0400.2020.04 Road repaving Inc reas e 90,289.47
2 Revenue H.0000.5710.2018.60 Serial Bonds Inc reas e 1,135,000.00
Revenue H.0000.3990.2018.60 Grant Revenue-EFC Inc reas e 315,618.00
Revenue H.0000.4989.2018.60 Federal Funds- ARP Inc reas e 300,000.00
Expens e H.8120.0400.2018.60 Sanitary Sewer Improvement s Inc reas e 1,736,618.00
Expens e H.8120.4022.2018.60 Bond Cos t s Inc reas e 14,000.00
3 Revenue H.0000.5710.2021.72 Serial Bonds Dec reas e (30,291.00)
Revenue H.0000.5031.2021.72 Trans fer from General Fund Inc reas e 28,000.00
Expens e H.8120.4022.2021.72 Bond Cos t s Dec reas e (291.00)
Expens e H.8120.0400.2021.72 Town Cent er V ehic les Dec reas e (2,000.00)
4 Revenue H.0000.5710.2021.13 Serial Bonds Dec reas e (35,339.00)
Revenue H.0000.5033.2021.13 Trans fer from Highway Inc reas e 35,000.00
Expens e H.8120.4022.2021.13 Bond Cos t s Dec reas e (339.00)
5 Expens e H.8340.4022.1373.12 Bond Cos t s Inc reas e 400.00
Expens e H.3310.4022.2018.61 Bond Cos t s Inc reas e 3.00
Expens e H.5110.4022.2020.04 Bond Cos t s Inc reas e 360.00
Expens e H.5110.4022.2020.06 Bond Cos t s Inc reas e 359.00
Expens e H.8160.4022.2020.09 Bond Cos t s Inc reas e 420.00
Expens e H.7140.4022.2020.31 Bond Cos t s Dec reas e (75.00)
Expens e H.5110.4022.2020.38 Bond Cos t s Inc reas e 350.00
Expens e H.7265.4022.2020.71 Bond Cos t s Inc reas e 185.00
Expens e H.5110.4022.2020.73 Bond Cos t s Inc reas e 262.00
Expens e H.5110.4022.2020.78 Bond Cos t s Inc reas e 444.00
Expens e H.4189.4022.2021.33 Bond Cos t s Inc reas e 194.00
Expens e H.5110.4022.2021.38 Bond Cos t s Inc reas e 615.00
Expens e H.5010.4022.2021.87 Bond Cos t s Inc reas e 488.00
Expens e H.7020.4022.2021.88 Bond Cos t s Inc reas e 15.00
Expens e H.1680.4022.2021.89 Bond Cos t s Inc reas e 643.00
2021 CAPIT AL BUDGET AM ENDMENT S
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Ite m #CAPITAL FUND (FUND H):Amount
5 Reven ue H.0000.5710.1373.12 Serial Bonds Inc reas e 400.00
Reven ue H.0000.5710.2018.61 Serial Bonds Inc reas e 3.00
Reven ue H.0000.5710.2020.04 Serial Bonds Inc reas e 360.00
Reven ue H.0000.5710.2020.06 Serial Bonds Inc reas e 359.00
Reven ue H.0000.5710.2020.09 Serial Bonds Inc reas e 420.00
Reven ue H.0000.5710.2020.31 Serial Bonds Dec reas e (75.00)
Reven ue H.0000.5710.2020.38 Serial Bonds Inc reas e 350.00
Reven ue H.0000.5710.2020.71 Serial Bonds Inc reas e 185.00
Reven ue H.0000.5710.2020.73 Serial Bonds Inc reas e 262.00
Reven ue H.0000.5710.2020.78 Serial Bonds Inc reas e 444.00
Reven ue H.0000.5710.2021.33 Serial Bonds Inc reas e 194.00
Reven ue H.0000.5710.2021.38 Serial Bonds Inc reas e 615.00
Reven ue H.0000.5710.2021.87 Serial Bonds Inc reas e 488.00
Reven ue H.0000.5710.2021.88 Serial Bonds Inc reas e 15.00
Reven ue H.0000.5710.2021.89 Serial Bonds Inc reas e 643.00
Reven ue H.0000.5710.1374.12 Serial Bonds Inc reas e 554.00
Expen s e H.8340.4022.1374.12 Bond Cos ts Inc reas e 554.00
6 Reven ue H.0000.5710.2021.48 Serial Bonds Dec reas e (164,076.00)
Reven ue H.0000.5710.2020.31 Serial Bonds Dec reas e (48,000.00)
Reven ue H.0000.4989.2021.48 Federal Funds Inc reas e 162,500.00
Reven ue H.0000.4989.2020.31 Federal Funds Inc reas e 47,946.00
Expen s es H.6772.4022.2021.48 Bond Cos ts Dec reas e (1,576.00)
Expen s es H.6772.4022.2020.31 Bond Cos ts Dec reas e (54.00)
Reven ue H.0000.5710.2020.72 Serial Bonds Dec reas e (55,533.00)
Reven ue H.0000.5710.2020.67 Serial Bonds Dec reas e (45,436.00)
Reven ue H.0000.4989.2020.72 Federal Funds Inc reas e 55,000.00
Reven ue H.0000.4989.2020.67 Federal Funds Inc reas e 45,000.00
Expen s es H.6772.4022.2020.72 Bond Cos ts Dec reas e (533.00)
Expen s es H.6772.4022.2020.67 Bond Cos ts Dec reas e (436.00)
7 Reven ue H.0000.5710.2020.20 Serial Bonds Dec reas e (29,987.00)
Reven ue H.0000.5032.2020.20 Trans fer from Part Town Inc reas e 29,434.00
Expen s es H.1680.4022.2020.20 Bond Cos ts Inc reas e 553.00
8 Reven ue H.0000.5710.2020.38 Serial Bonds Inc reas e 106,000.00
Expen s es H.5110.0400.2020.38 Highway /Garage Fac ilit ies Inc reas e 104,470.00
Expen s es H.5110.4022.2020.38 Bond Cos ts Inc reas e 1,530.00
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Ite m #GENERAL FUND (FUND A):Amount
3 Revenue A.0000.5995 Appropriat ed Fund Balanc e Inc reas e $28,000.00
Expens e s A.9900.9950 Trans fer t o Capital Inc reas e 28,000.00
Ite m #PART TOW N FUND (FUND B):Amount
7 Revenue B.0000.5995 Appropriat ed Fund Balanc e Inc reas e $29,434.00
Expens e s B.9900.9950 Trans fer t o Capital Inc reas e $29,434.00
Ite m #HIGHW AY FUND (FUND HW ):Amount
.
4 Revenue DB.0000.5995 Appropriat ed Fund Balanc e Inc reas e $35,000.00
Expens e s DB.9900.9950 Trans fer t o Capital Inc reas e 35,000.00
2021 CAPIT AL BUDGET AMENDM ENT S
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR
TO:Town Board
FROM:
DATE:June 16, 2021
SUBJECT:2021 Operating Budget Amendments
ATTACHMENTS:
1.2021 OPERATING BUDGET AMENDMENTS-June 16, 2021
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck, NY 10543-3353
Office of the Comptroller TEL: 914/381-7850
FAX: 914/381-7809
towncomptroller@townofmamaroneck.org
Memorandum
To: Town Board Members
From: Tracy Yogman, Town Comptroller
Date: June 16, 2021
Re: 2021 Operating Budget Amendments
In compliance with the Budget Policy the following 2021 budget amendments are
recommended for approval as they increase appropriations.
1.Transfers from Tree Fund (T.0097)
The purchase and planting of twenty-one (21) trees was completed in May using
donations that are in the Tree Fund. A budget amendment is recommended to transfer
the funds to the General Fund for the purchase.
2.Housing Choice Voucher Program (Rent Subsidy)
Transfer few remaining budget lines to the new CD Fund for Housing Choice from
the General Fund.
GENERAL TOW N W IDE FUND (FUND A):Amount
1 Revenue A.0000.5041 Trans fers from Trus t Fund Increase 14,850$
Expens e A.8510.4178 Plants /Trees/Mos quito Control Increase 14,850
2 Ex penses CD.8610.4002 HA-Servic e Contract s Increase 22,650
Ex penses CD.8610.4018 HA-Comput er Software Increase 16,000
Ex penses CD.8610.4048 HA-Operatring Ex penses Increase 5,000
Ex penses CD.8610.4271 HA- Rent Dec reas e (43,650)
Ex penses A.8610.4002 Service Contrac ts Dec reas e (22,650)
Ex penses A.8610.4018 Computer Software Dec reas e (16,000)
Ex penses A.8610.4048 Operating Ex penses Dec reas e (5,000)
Revenue A.0000.5995 Appropriated Fund Balance Dec reas e (43,650)
2021 OPERAT ING BUDGET AMENDMENT S
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Town of Mamaroneck
Town Center
740 West Boston Post Road, Mamaroneck NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR
TO:Town Board
FROM:
DATE:June 16, 2021
SUBJECT:Consideration of Certiorari
ATTACHMENTS:
1.Consideration of Certiorari
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