HomeMy WebLinkAboutReport of the Recreation Commission on the Hommocks Park Ice Rink 12/18/1984 REPORT OF THE RECREATION COMMISSION
ON THE HOMMOCKS PARK ICE RINK
DECEMBER 18, 1984
Nancy Hartford, Chairman
Richard Conlan
Ronald Keelan
Thomas Reca
Benedicta Schwager
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INTRODUCTION PAGE 1
IBACKGROUND PAGES 2-5
IOPERATING REVENUE & EXPENSE PAGE 6
ICE RINK-TOTAL DEFICIT PAGE 7
IOPERATING EXPENSES-MAJOR ITEMS PAGE 8
EXPENSE - COMMENTS PAGES 9-10
IREVENUE -MAJOR ITEMS PAGE 11
'I ATTENDANCE BY SEASON PAGE 12
RECREATIONAL BENEFITS PAGES 13-14
IPROGRAM ANALYSIS PAGES 15-17
CONCLUSION PAGE 18
IRECOMMENDATION PAGE 19
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INTRODUCTION
IDuring the past few years the Recreation Commission has
become increasingly concerned with the operation of the Ice
Rink as the result of declining attendance and revenue,
rapidly increasing expenses, and a significant increase in
the operating deficit, $79, 432 in 1983. The Commission has
spent an inordinate amount of time reviewing rink
Ioperations, yet has not found a solution to the problem.
This concern has been expressed to various members of the
Town Council serving as liason to the Commission and
recently at a joint meeting of the Council and the
Commission to review all Recreation Programs. Supervisor
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Battalia requested the Commission to prepare a formal report
on the operation of the Ice Rink including recommendations
as to the future of the Ice Rink.
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BArKGROHND
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The construction of the Ice Rink was approved in 1974
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by the Town Council subject to a permissive referendum. It
was funded by a $405, 000 bond issue payable over fifteen
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years and an expenditure of $45, 000 from a capital reserve
11 fund. The proposal stated that the skating facility would be
self supporting. Fees were expected to pay all operating
— costs and to amortize building costs over fifteen years. The
first full year of rink operations was 1975.
11 It was obvious to the Town Council in late 1976 that
the Ice Rink was operating at a considerable deficit and an
~= Ad Hoc Committee was appointed on January 24, 1977 to study
the Ice Rink and to determine what actions could be taken to
reduce the deficit as well as other possible alternatives
for usage of the facility. Two present members of the
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Recreation Commission, Nancy Hartford and Ronald Keelan,
served as members of the Ad Hoc Committee and have since
been involved continuously as members of the Recreation
Commission in reviewing Ice Rink operations.
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The first report of the Ad Hoc Committee was submitted
on March 19, 1977. It stated that operation of the Ice Rink
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should be continued only if major changes were made in its
operation and if the Town Council were aware of the related
financial implications to the Town both near term and long
term.
The report included recommendations for increasing
revenue by fee increases, increasing attendance, reducing
and controlling expenses, scheduling of rink time to allow
- sale of additional time, better utilization of
personnel , promotion of the rink, and the formation of a
permanent committee to provide guidance on all aspects of
rink operations. The majority of the recommendations were
accepted and implemented during 1977 and 1978.
The Ad Hoc Committee submitted a second report on July
to, 1978 covering the results of the past rink season,
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I (November 1977 through March 1978) the status of prior
recommendations, and new recommendations. These included a
recommendation that there was no longer a need for a
permanent Ice Rink Committee since three members of the
Committee were also on the Recreation Commission. The report
also pointed out the need for a long range plan to replace
equipment and to provide for major repairs and improvement
11 of the facilities.
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The 1978 report was positive since, as the result of
the prior recommendations, revenue had increased 22% and
11 general attendance was up 12. 6%. Expenses, however, also
increased by 8%, due to an insurance policy then in force
that related premium cost to revenue and had increased from
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$15, 000 in 1976 to $40, 002 in 1977. Action was taken to
change the policy, consequently reducing premiums to $34, 325
in 1978 and $24, 499 in 1979.
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1978, 1979 and 1980 were relatively good years for the
Ice Rink. Revenues increased from $132, 446 in 1978 to
$163, 521 in 1980. This was the result of programs to
increase attendance, rent hourly time, and increased fees.
~� Expenses declined in 1978 and 1979, and the operating
deficit in 1979 was $5, 580, the lowest in the history of the
Ice Rink.
In 1980 expense increased sharply as fuel oil and
electricity costs soared. The 1980 operating deficit of
$29, 597 reflected the fuel oil increase of $4, 212 and the
electricity increase of $24, 446 over 1979.
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IICE RINK - OPERATING REVENUF R, EXPENqE9
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11 Y��� Rexgnme Dfj��it.*
1975 $ 80, 415 $132, 502 $52,087
II1976 $107, 962 $150, 885 $42, 923
1977 $110, 452 $162, 988 $52, 536
II1978 $132, 446 $159, 477 $27, 031
II1979 $147, 439 $153, 019 $ 5, 580
1980 $163, 521 $193, 118 $29, 597
1981 $153, 633 $194, 293 $40, 660
1982 $149,815 $204, 755 $54, 940
� 1983 $79 432
� $144, 911 $224, 343 ,
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TOTALS $1 , 190, 594 $1 , 575, 380 $384, 786
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* Before Debt Service
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Projection
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» 1984 $170, 000 $220, 000 $50, 000
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MIS OM MI all NIB Ell 11111111
ICF � � \ K
OPER.REV.& EXP.
240 - -
220 - �l
200 -
1 8 0 -,
160 -
140 -
120 -
e
0c 100 -
E 80
p0 60 -
F-
40 --
20 -
0 -
-20 -
-40 -
-60 -
-80 -
1975 1976 1977 1978 1979 1980 1981 1982 1983
YEAR
❑ REVENUE + OPER.EXP. o OPER.DEF.
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IICE RINK - TOTAL DEFICIT
I ye a r:
- 1975 $52, 087 $25, 565 $ 77, 652
1 1976 $42, 923 $58, 175 $101 , 098
I1977 $52, 536 $43, 750 $ 96, 286
1978 $27, 031 $42, 500 $ 69, 53
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�� 1979 $ 5, 580 $42, 500 $ 48, 08 �y ���y~
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1980 $29, 597 $45, 000 $ 597
I1981 $40, 660 $43, 500 $ 84, 160
1982 $54, 940 $42, 000 $ 96, 94 4
I 1983 $79, 432 $40, 500 $119, 932Y
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TOTALS $384, 786 $383, 490 $768, 276
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1984 $39, 000
�� 1985 $37, 500 '� (� � � �'
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~~ 1986 $41 , 000
1987 $34, 250
1988 $32, 750
I1989 $26, 250
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DEFICITS
120
110 -
100 -
90 -
80 -/
70 -
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� 0 60 -
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o� 50 r�
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30 -
20 -
10 -
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1975 1976 1977 1978 1979 1980 1981 1982 1983
YEAR
0 OPER.DEF. + DEBT SVC. o TOT.DEF.
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6 ITEMS
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YEAR SALARIES ELECTRICITY
1975 $47, 039 $42, 411 $ 3, 990
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1976 $57, 036 * $43, 463 $ 4, 921
1977 $48, 096 $37, 708 $ 8, 919 *
NI 1978 $48, 065 $34, 404 $ 7, 218
1 1979 $52, 426 $34, 050 $ 7, 288
1980 $64, 176 * $58, 504 * $11 , 500 *
1��� 1981 $70, 147 * $59, 572 $15, 871 *
1982 $79, 909 * $55, 392 $18, 677 *
1 1983 $78, 808 $60, 642 * $13, 630
IYEAR INSURANCE
I (CONTRACT ONLY)
1975 $13, 000 $ 519 $11 , 720
1 1976 $15, 000 $ 3, 108 $ 9, 448
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1977 $40, 002 * $ 4, 056 $ 8, 358
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~- • 1978 �34, 325 $13, 239 $ $ 6, 851
1 1979 $24, 449 $10, 553 $ 5, 698
1980 $21 , 997 $15, 573 * $ 4, 942
1981 $19, 134 $ 8, 296 $ 5, 753
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1982 $19, 468 $ 9, 558 $ 5, 983
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1983 $17, 296 $23, 978 * $11 , 190 *
* = significant increase
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EXPENSES - COII MMENTS:
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Ice Rink Operating Expenses have increased by 46. 6%
during the past four years, from $153, 019 in 1979 to
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$224, 343 in 1983. We anticipate 1984 expenses will be in the
same range as 1983.
IIThe continued operation of the Ice Rink during a
IIseason requires that expenditures be incurred, even if over
budget. The alternative is to discontinue a specific program
Ior shut down the rink. Examples include equipment repair,
installation and takedown, fuel oil , electricity, and
0I salaries. Even though expense controls have improved
IIrecently, the Commission feels the present information
system does not provide adequate and current data for the
11 Commission to review expenses on a current basis. Without
such information the Commission is unable to make decisions
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�� during a season regarding various rink programs nor is it .
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able to determine the revenue/expense relationship on a
current basis.
A major concern of the Commission is the area of
0 equipment and building repair. During the past four years
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this has averaged $14531 with a high during 1983 of
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def .Z$23, 978. The equipment and structure is now ten years old.
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n � myn�[tW~ We feel this will continue to be a significant expense, not
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subject to budget control .
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As shown in the above expense comparision, items such
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as electricity, fuel oil , and insurance have had significant
impact on the operating deficit. Any increase in these items
1/ could have a drastic impact on future deficits.
IIAnother item that has risen significantly is the
installation and takedown of the structure. The above
IIfigures only reflect the contract expense; the additional
salary expense is included in the salary account. If the
IIsalary and the contract expense for installation and
takedown are combined, the total expense has increased by
Iover 100% during the past three years, from $9, 272 in 1980
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to $18799 in 1983.
The Commission has recognized the need to better
Icontrol expenses and has reviewed various programs with the
U� Superintendent Of Recreation. We feel there are areas that
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can be reduced however we do not anticipate any significant
11 change in total operating expenses.
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ICE RINK REVENUE - MAJOR ITEMS
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YEAR ADULT YOUTH SKATE GROUP
ADMISSION ADMISSION RENTALS RENTALS
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1975 $ 8, 249 $15, 896 $ 6, 105 $ 819
I1976 $12, 864 $13, 283 $ 6, 899 $ 934
1977 $13, 697 $14, 333 $ 8, 482 $1 , 965
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V 1978 $17, 692 $16, 540 $10, 146 $3, 295
1979 $20 457 $12 262 $4
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1980 $23, 585 $20, 338 $12, 557 $3, 122
1 1981 $18, 484 $17, 644 $ 9, 324 $2, 253
1982 $18, 193 $16, 983 $ 9, 690 $4, 347
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1983 $17, 447 $17, 362 $ 9, 068 $4, 925
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YEAR HOURLY HOCKEY SKATING
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1975 $15, ,975 $20, 705 $ 7, 070
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1976 $23, 690 $17, 465 $10, 010
1977 $25, 449 $18, 650 $1:3, 360
1978 $29, 916 $22, 705 $10, 364
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1979 $32, 039 $21 , 760 $13, 035
I1980 $33, 298 $22, 370 $21 , 225
1 1981 $39, 284 $23, 310 $21 , 298
1982 $41 , 105 $25, 980 $20, 541
1 1983 $34, 459 $18, 365 $20, 708
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80-EU 81�{}2 82-8383-84
ADULT 10, 115 8, 775 6, 979 9, 232
IYOUTH 12, 728 10, 594 8, 512 11 , 669
ADULT DISC 132 94 110 100
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YOUTH DISC 311 267 233 243
IISENIOR DISC 8 7 10 20
TOTAL 23, 294 19, 737 15, 844 21 , 264
ICOMPARISON -15. 3% -32% -8. 7%
TO 8O-81
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COMPARISON
TO 81-82 +18% -19. 7 +7.7%
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COMPARISON
TO 82-83 +47% +24. 5% +34. 2%
COMPARISON
I TO 83-84 +9. 5% -7. 2% -25. 5%
Note: Adult Admission Fee $2. 00 in 80-81 and 81=82
I $2. 50 in 82-83 and 83-84
Youth Admission Fee $1 . 50 in 80-81 and 81-82
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$2. 0O in 82-83 and 83-84
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ICS SIN
ATTENDANCE
14 --
13 -
12 -
11 -
10
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0
Z 7
w0
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5 -
4
3 -
2 -
1 -
0 0 0 0
0 -
80-81 81 -82 82-83 83-84
SEASONS
❑ ADULT + YOUTH o OTHER
Recreational Benefits
The Ice Rink plays a significant part in the total
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recreational programs of our community. It provides a
11 facility where the entire family can enjoy ice skating or
where individuals can develop a skill at their own rate. In
addition, other programs such as the Skating School and
I/ Youth Hockey, are also available. They are covered in more
detail in the section on Program Analysis. A considerable
amount of rink time is made available to our School District
for use by students at no cost and to the High School Hockey
Team for only a token fee.
The Ice Rink is open to the general public for skating
sessions on Sunday mornings from 10: 30am to 12: 30pm, daily
early afternoon sessions from 1 : 00pm to 3: 00pm, late
afternoon sessions every day except Wednesday and Thursday
11 from 3: 30pm to 5: 30pm, and evening sessions Wednesday, and
Friday from 8: 30pm to 10: 30pm. In addition on school holidays
an extended public session schedule is in effect. The Ice
Skating School is available to the general public. The Ice
Rink is available to any organization, school , group or
11 individual for rent on an hourly basis.
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III YPOTI-LhicicK ...Y.
The program is available to youths ages 6 to 14. It is
divided into two competition levels:
House League
Town Traveling Teams
NI HOUSE LEAGUE
The program runs primarily on Saturdays from 6: 45am to
I 12: 30pm for a period of 13 weeks (mid-November to
mid-March) . Each participant is charged a fee as follows:
Town Resident $150
IINon-Resident $300
The activity is restricted to individuals not participating
any organized Varsity, J. V. , or Freshman Hockey at any
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school , unless space is available (at discretion of Program
Director) . Registration is on a first come-first served
basis, with residents having priority.
~� Each player receives each week about 1 hour and 15 minutes
of instruction and training, with the 13 and 14 year olds
- receiving an additional hour of stick handling and free
�� shooting early in the morning (6: 45am to 7: 45am) .
The number of participants in the House Program for the past
Itwo seasons were:
19B3-{}4 19{87'-83
Residents 101 116
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Non-Residents 22 22
Total 123 138
is estimated that approximately the same number of
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participants will register for the 1984-85 season' (As of
November 19, 1984, 96 had registered)
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111111116 ANwEMM
YOUTH HOCKEY
The Youth Hockey Program draws participants from the House
Program to form traveling teams that compete in the
Westchester Inter-County Hockey League. Each player is
charged an additional $150 to participate. These players
N� receive an additional practice session and play
approximately two games a week for the duration of the
season.
Three teams were entered in the County League during the
1983-84 season, and two teams during the prior season. It is
expected that three teams will participate during the
N� 1984-85 season.
Based on discussions with both parents and participants, the
Youth Hockey Program is greatly enjoyed and considered well
run. The only negative response regards the cost when
compared to other recreational activities for youths in the
community. In addition to the program fee the player must
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also purchase the mandatory equipment.
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11 ICE SKATING
PROGRAM
The Ice Rink is available to the general public for public
skating sessions as follows:
Mornings- 10: 30am to 12: 30pm Sunday only
Early Afternoon-1 : 00pm to 3: 00pm Daily
Late Afternoon- 3: 30pm to 5: 30pm Monday, Tuesday, Friday,
I SaturdaySunday
Evening=8: 30pm to 10: 30pm Wednesday, Friday
In addition on school holidays an extended public session
N� schedule is in effect'
FEES
Adults $2.50
Child (under 12) $2. 00
R Senior Citizen $150
12 session discount tickets and season passes are also
N1 available. Skate Rentals are $1 . 25
SKATING SCHOOLD=
The Skating School is registered with the Ice Skating
Institute of America ( I . S. I . A. ) and the lessons are taught
according to I . S. I . A. rules and regulations. The programs
are available to both children and adults from first-time
skaters to advanced individuals. Participants are placed in
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the appropriate level according to age and ability. In
addition, participants are tested at the completion of the
session.
Prior to the 1984-85 season, two sessions, on a fee basis, of
eight weeks duration were offered. This season three
�� five-week sessions are being offered' It is believed that the
- shorter sessions will increase the number of participants.
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Participants in the Skating School for the past two seasons
were:
1983-84 1982-83
Session I 196 201
Session II 306 208
Total 502 409
The program also offers early morning (6am to 8am) patch and
free style sessions, on a fee basis, for all level figure
skaters.
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CONCLUSION
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The Commission has evaluated various alternatives
ilincluding the following:
-- Continue present operation of the rink at the current
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rate of deficit, approximately $80, 000 in 1983 not including
debt service. Any major capital expenditures for repairs or
NI equipment would not be made. This will result in the
permanent closing of the facility in the near future.
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11 Close the facility permanently at the end of the
1984-1985 season.
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Evaluate/study the construction of a new facility which
Iwould include more recreational activities than are offered
IIcurrently at the Ice Rink
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RECOMMENDATION
It is the recommendation of the Commission that a
Iplanned closing of the facility be instituted. It is felt
that major capital expenditures will be required in the near
future in order to continue the present operation. In
addition it is the agreement of the Commission that
-- continued operation, for only four months of the year, of
the present facility with the current operating deficit is
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not in the best interest of the taxpayers of the Town of
Mamaroneck.
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The Commission believes that a study be undertaken to
11 determine the feasibility of replacing the winter
recreational activity provided by the Ice Rink with the
understanding that any new facility must provide more
recreational activities than are currently available at the
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Ice Rink.
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oc WHAT IS PROPOSED.
P 5 Ui y f6
° m An innovative project to extend the use of existing
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recreational facilities at Hommocks by installing
an air structure and artificial ice rink that will
provideskatingfor5mnnthsnfeveryyear.
The air structure will cover the 5 tennis courts and
g will provide an official size hockey rink with dasher
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boards to accomodate regular hockey teams and
their games.
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weach
weekdayPublic and 3 timessessions on weekendsbe and holiday
from Novemberskating 1 to March
ill 31 eachscheduled year.twice
" "" :' '� An adjoining building will provide rest rooms,
4 .-. storage space and al concession area to serve skaters
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may in the winter and tennis players and others using
the Hommocks Recreation Fields during the entire
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, year.
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� WHAT WILL IT COST.
The total estimated capital expenditure is
$450,000.00 which includes a 10% contingency
fund to be used only if necessary. Low bids received
rn by the Town Board for the ice rink, air structure,
o all necessary construction and equipment and the
0 o all year .service building totalled $410,481.00.
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HOW WILL IT BE FINANCED. WHO WILL PAY THE COST. WHO WILL OPERATE IT.
The Town Board adopted 2 resolutions on July 5th The skating facility will be self-supporting. Skaters The facility will be under the control of the Town of
& 6th, both subject to a permissive referendum; will be charged a modest fee for one and a half Mamaroneck Recreation Commission and will be
FIRST: to allow the Board to borrow $405,000.00 hour public sessions (children $.65 adults $1.00). staffed by local experts in ice skating and hockey.
to be financed over a 15 year period. Teams(other than Mamaroneck school teams and Proper supervision and control will be maintained
SECOND: to expend $45,000.00 from a capital classes) and skating clubs may rent the rink for at all times.
reserve fund originally established in 1957 for $60.00 per hour. These fees are expected to pay all
constructing a structure at Hommocks such as the operating costs and to amortize building costs over The Service Building will enable the Commission to
service building. 15 years. provide additional services for residents using the
recreational facilities at Hommocks. Through
A permissive referendum enables the Board to take Revenues in excess of costs will be credited to the operation of concessions, canteen service will be
advantage of the present bids without the time Town-wide budget and can be used, for example, available; in the winter,skate rentals and skating&
consuming and costly procedure of a mandatory for replacement of equipment or to support other hockey accessories will be provided; in summer
referendum. However a mandatory referendum Recreation Programs. similar convenience items for tennis players and
must be held if sufficient petitions requesting this others can be furnished.
procedure are filed within a 30 day period from the
date of publication of the bond resolution. No estimate has been made of additional revenues
ESTIMATED OPERATING COSTS.
that will be derived from the operation of these
concessions, but experience in other places
indicates that such services will operate at a profit
Heat&Light $ 7,000.00 for the Town.
WHO WILL BENEFIT. Supervision
Head Supervisor 7,500.00
Additional Personnel 12,400.00
Everyone who now skates or who would like to Installation&Removal 7,200.00 WHEN WILL IT BE READY.
learn to skate. Residents of Larchmont Village, the Contingencies&Maintenance 7,500.00
Unincorporated Area and Mamaroneck Village
will be given preference. But the facility will be Annual Debt Service 51,325.00
available to non-residents if space permits. (Capital&Interest) Construction will begin immediately on expiration
of the 30 day permissive referendum period and the
expected date for completion is November 1. This
Total Annual Costs $92,925.00
Mamaroneck School teams and classes will be will permit a full 5 months of operation in 1974 and
given ample free practice and instructional time. 1975.
Ice practice time will be available at an hourly rate
for figure skaters.
ESTIMATED ANNUAL REVENUE.
338 Public Sessions $42,250.00
@ $125.00
SKATING IS 1102 Hourly Rentals 66,120.00 The Town Board will be glad to provide further
@ $60.00 information if you call
WINTER RECREATION Total Revenue $108,350.00 OWens 8-8300
FORTHE WHOLE FAMILY. These are conservative estimates based on 1/3 of
capacity for public skating sessions.