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HomeMy WebLinkAbout2021_04_07 Town Board Meeting PacketOA �o z W m x n FOUNDED 1661 /1 \ / ► f 1 IML11:10y-AIND A :4 1, `f =A, ' R 1 meetings.5:OOPM TOWN BOARD WORKSESSION: Work Sessions of the Town Board are public • - of public are ableto view the meeting on •television f • ♦ & 77 or ` • r • ' on • ' • • •however, hearingsthere is no public commentary. Opportunity for public comments will be provided during the regular Town Board meetings when citizen comments are requested or when public r 2. Update- Sustainability Collaborativa 3. PACE Financing- 4. Floor Area Ratio Law 5. Proposed r •` to Notification RUpdate a ''' w•n Commission 7. Discussion- New Financial Management Software 7:30PM - Town Board Meeting - Members of the public are able to view the meeting on cable access television (Optimum 75, 76 & 77 or Verizon Fios 34, 35 & 36) or on https://Imcmedia.org/ or via Zoom. Please copy and paste the link below into your browser to join . webinar:Please click the link below https://us02web.zoom.us/j/87356291533?pwd=TVZNUGw3SOEzV25wRlYrSHIhSkcvUT09 submitPasscode: 070480 During a public hearing or the citizen's comment section, residents may "raise their hand" in Zoom to be granted access to speak directly to the Town Board. Those who are viewing the meeting on local municipal access television of LIVIC Media's website may / or questions to publicqc@townofmamaroneckny.org ` ■ s f ■ ■ 4:101 ■ 2. Supersession Sections 267(7-a) and 271(7x) of New York Town Law CITIZEN COMMENTS I M M- rep= • ` --•. - - Page 1 of 80 2. Acceptance of 2020 Justice Court it 3. Authorization- Consultant Services- Myrtle Iv/ ort Chatsworth Intersection 4. Authorization- Renewal of Agreement Southeast Consortium 5. Report of Bids- Contract TA -21-05 Cleaning of Police Uniforms 6. Authorization- Town Administrator Advisory Agreement 7. Resolution- Amendment- Town Purchasing Procedures 8. 2021 Operating Budget Amendment REPORT OF MINUTES REPORTS OF THE COUNCIL TOWN CLERK'S REPORT NEXT REGULARLY SCHEDULED MEETING- April 21, 2021 Any physically handicapped person needing special assistance in order to attend the meeting s1otAd-co:f t,?ct tie To%y-i,&.�irriiistr,?tor's office at 381-7810. Page 2 of 80 Town of Mamaroneck Cl k 'Fown Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR Memorandum To: Supervisor and Town Board Re: Cellular Tower Law/ 5G Service Date: April 1, 2021 TEL 914-:381-7810 FAX 91.4-381-7809 svaltici�ri@t:owi�iofiiiaiiiaroi�ieckriy.or.ii www.townofiiia[Tiaroii(�ckiy.orl,f On your work session agenda for next week is a meeting with Mr. Hank Menkes of Menkes Associates who will be working with you on updates and revisions to the Town's cellular tower law. Also, to introduce regulations regarding the new 5G service being rolled out by most telecommunication providers. I have attached for your information a copy of our current legislation on this matter which was adopted in 1995. Stephen V. Altieri Town Administrator 4% t4$ hmte�d on Recydcd Paper Page 3 of 80 Town of Mamaroneck, NY Ecode360 Chapter 240. Zoning Page 1 of 3 Town of Mamaroneck, NY Thursday, April 1, 2021 Article III. Regulations Applicable in All Districts § 240-19.1. Public utility and cellular telephone facility. [Added 2-15-1995 by L.L. No. 3-1995] A. Required conformity. No cellular telephone facility shall hereinafter be used, erected, moved, reconstructed, changed or altered unless in conformity with the following specific regulations. B. Exceptions. Exceptions to these regulations are limited to private transmission towers that are new uses accessory to residential uses, so long as the height of any such use does not exceed other height limitations provided for in this chapter or the elevation of the surrounding neighboring treeline, whichever is greater, and approved uses existing prior to the effective date of these regulations. C. Site plan. (1) An applicant seeking approval for a telecommunications tower or antenna is required to submit a site plan in conformance with applicable site plan submission requirements, except to the extent that Chapter 177, Site Plan Review, may otherwise provide for a waiver of any such requirements. The site plan shall show all existing and proposed structures and improvements and shall include documentation on the proposed intent and capacity of the use, as well as justification for the height of any tower or antenna. (2) The Planning Board shall require that the site plan submission include a completed visual environmental assessment form (visual EAF) and, if applicable, a landscape plan addressing other standards listed in this section, with particular attention to visibility from key viewpoints identified in the visual EAF, existing treelines and proposed elevations. (3) A safety analysis described in Subsection E below shall be required. (4) A report shall be submitted, prepared by a licensed professional engineer which, in the case of a tower, describes the tower height and design, including a cross section of the structure; demonstrates the tower's compliance with applicable structural standards; and describes the tower's capacity, including the number and type of antennas it can accommodate. In the case of an antenna mounted on an existing structure, the report shall indicate the existing structure's suitability to accept the antenna and the proposed method of affixing the antenna to the https://ecode360.com/print/MA0239?guid=9160834 4/142A W4 of 80 Town of Mamaroneck, NY Ecode360 Page 2 of 3 structure. Complete details of all fixtures and couplings and the precise point of attachment shall be indicated. D. Shared use. (1) The shared use of existing towers and antenna facilities shall be preferred to the construction of new such facilities. The applicant shall submit an adequate report inventorying existing towers and antenna sites within a reasonable distance from the proposed site outlining opportunities for shared use as an alternative to the proposed use. The applicant must demonstrate that the proposed tower or antenna cannot be accommodated on an existing approved tower or facility due to one or more of the following reasons: (a) The planned equipment would exceed the structural capacity of existing and approved towers and facilities, considering existing and planned use for those facilities. (b) The planned equipment would cause radio frequency interference with other existing or planned equipment which cannot be reasonably prevented. (c) Existing or approved towers or facilities do not have space on which proposed equipment can be placed so it can function effectively and reasonably. (d) Other reasons make it impracticable to place the equipment proposed by the applicant on existing and approved towers or facilities. (2) Approval of a proposed antenna to share an existing tower or facility shall be conditioned upon the applicant's agreement to pay all costs of adapting an existing facility to a new shared use. These costs can include structural reinforcement, preventing transmission or receiver interference, additional site screening and other changes required to accommodate shared use. E. Nonionizing electromagnetic radiation (NIER) threshold. The applicant shall submit a safety analysis of the electromagnetic environment surrounding the proposed site. The safety analysis shall be prepared by a qualified electromagnetic engineering specialist or health professional qualified to produce such analysis. The safety analysis must demonstrate that the nonionizing electromagnetic radiation (NIER) emanating from the antenna not exceed threshold levels (550 milliwatts per centimeter square). The analysis shall indicate the horizontal and radial distance from the NIER source to the nearest property line and the nearest residential structure. The study shall then provide the ambient NIER levels in the frequency range of the proposed source measured at the two points identified above. The calculated NIER level at any one of the two points listed above shall not exceed one-fourth (1/4) of the threshold level. F. Setbacks. Antennas or sources of NIER situated in the Recreation District shall be setback from the nearest neighboring residential property by a distance not less than 1,200 feet. Antennas or sources of NIER situated in the LI District shall comply with the existing setbacks applicable to that zone. All related accessory facilities and structures, including but not limited to equipment sheds, parking areas, anchors, bases and pads, shall comply with the existing setbacks and dimensional regulations established for accessory uses in the appropriate zone, except for the height of the cellular telephone tower. M https:Hecode360.com/print/MA0239?guid=9160834 411IP02' 5 of 80 age Town of Mamaroneck, NY Ecode360 Page 3 of 3 Inspection. Towers shall be inspected annually for structural integrity and continued compliance with the thresholds in Subsection E by a licensed professional engineer. A copy of the inspection report shall be submitted to the Town Building Inspector or the Director of Building Code Enforcement and Land Use Administration indicating repairs made. [Amended 3-15-1995 by L.L. No. 4-1995; 10-16-2002 by L.L. No. 10-2002; 1-20-2016 by L.L. No. 1-2016] H. Visibility. All towers and antennas shall be sited to have the least possible practical visual effect on the environment. Towers shall not be artificially lighted unless otherwise required by the Federal Aviation Administration or other federal, state or local authority. Towers shall be a galvanized finish or painted grey above the surrounding treeline and grey or green below the treeline. Screening. Where a cellular telephone facility abuts residential, parkland or other open space, the following vegetative screening shall be provided. One row of native evergreen shrubs or trees capable of forming a continuous hedge at least five feet in height within two years of planting shall be provided to effectively screen the tower base and accessory facilities. Additional screening may be required to screen portions of the tower from nearby residential property or important views. https://ecode360.com/print/MA0239?guid=9160834 4/l/PQJ4 6 of 80 TOWN Of MAMARONECK SUSTAINABILITY COLLABORATIVE 2021.0331- RESTORING MAMARONECK'S TREE CANOPY Restoring Mamaroneck's Tree Canopy Trees are crucial to human survival and have a direct impact on our health and resilience as a community. The Nature Conservancy's scientific studies show that trees are vital for oxygen production, carbon sequestration, air and water purification, storm water and flood risk mitigation, heat reduction on summer days, protection against erosion, and enhancement of our health and sense of well-being. And yet the Town of Mamaroneck's Tree Canopy is facing significant challenges. According to Town records, our tree canopy the layer of leaves and branches that covers the ground when viewed from above—is shrinking. As a forward -thinking community seeking to secure a resilient future, we must recognize the value of what we are losing, reverse the decline in tree coverage and increase tree canopy wherever possible. Understanding the Value of Trees We all share in the benefits provided by trees, even as we marvel at their beauty. Trees are problem solvers. These dedicated custodians of our habitat constitute our first line of defense against many of the severe environmental challenges impacting us locally and globally. • Trees lower summer ene&a usage by as much as 30%; their shade reduces outdoor air temperature in paved and built-up areas. The USDA Forest Service states that trees also reduce heating demand by buffering the force of cold winds on buildings. • Trees stabilize soil and mitigate flooding and erosion b sly owing down storm water drainage by up to k0 compared to asphalt. A medium-sized tree can absorb up to 2,380 gallons of rainfall per year (USDA). • Trees protect our watershed by,filtering water and removing Pollutants that drain into Long Island Sound—including nitrogen -laden lawn chemicals that cause the algal blooms that deplete oxygen and kill marine life. • Trees reduce air pollution concentrations (US EPA). The larger the canopy, the more pollutants are captured, thus reducing asthma and heart disease, which are aggravated by even small amounts of pollutants (American Heart Association). • Trees. the "lunzs of the earth. "provide us with sustaining gxygen. Through photosynthesis, trees help reduce global warming by pulling CO2 from the air. The carbon becomes part of the tree, and the oxygen is released to the atmosphere. When trees are cut down, the stored carbon is released back into the atmosphere, hastening climate change. A Disappearing Tree Canopy in our Town The Town recently celebrated the 251h anniversary of our Tree City designation by the Arbor Day Foundation. This designation, reconfirmed annually, signifies that the Town values our trees, holds annual Arbor Day Tree Planting programs, has a certified Arborist on staff, reports annually on tree plantings and removals, and follows sound practices in protecting and caring for trees. To truly value what trees do for our community, we need to do more: preserve and improve our tree canopy while raising public awareness of how critical trees are to maintaining our quality of life. Page 7 of 80 TOWN Of MAMARONECK SUSTAINABILITY COLLABORATIVE 2021.0331- RESTORING MAMARONECK'S TREE CANOPY We are losing trees not only to aging and disease, but also to increasingly intense storms. Residents are removing trees out of fear of storm -related damage, even when trees are healthy. Trees are often removed, sometimes unnecessarily, for home re -construction or additions. An old-growth tree takes an hour to cut down, but over one hundred years to replace. In recent years, on public property alone, the Town lost or removed over three times as many trees as it planted. • 2017: 14 trees planted; 41 trees removed; • 2018: 18 trees planted; 73 trees removed; • 2019: 24 trees planted; 75 trees removed. In 2020, as a result of storm Isaias, the Town of Mamaroneck lost over 100 trees, but only onetree was planted. The Town of Mamaroneck must act to reverse this decline. Our tree canopy is as much a part of Town infrastructure as our roads. Preserving and expanding this public health resource requires public -sector leadership and partnership with our private sector: residents, Houses of Worship, clubs, retail and commercial areas. The Collaborative recommends the following actions, which have brought major improvements to other Westchester municipalities: • Promote the qualities and advantages of being a Tree City. Encourage homeowners, retailers, Houses of Worship and clubs to replace any trees that they wish to remove, and to expand their tree canopy wherever possible. • Increase tree planting on public lands, along street rights-of-way, and on private property. Implement a program to return the Town's tree canopy to at least the 45% coverage estimated in 2011, or expand our tree cover beyond the 50% coverage maintained by the Village of Scarsdale through their municipal program, which plants over 100 trees per year. • Reduce tree removals through improved regulation. Improve regulations that discourage the clear -cutting of a property when a house is sold, and make current tree protections applicable across all properties in the Town, in line with provisions recently updated in Scarsdale. • Educate and inform the public through outreach. The Collaborative will assist the Town Board by undertaking a community outreach and education campaign to promote the value of trees, improving public awareness of the important advantages of being a Tree City. Our Town Government, together with our residents, must restore and increase our Tree Canopy through a comprehensive, multi-year tree -planting program. With increased community awareness and support, this program will help the Town remain beautiful, healthy and resilient for generations to come. 2 Page 8 of 80 Town of Mamaroneck Town Center 7,10 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OFTHE"TOWN ADMINISTRNMR MH �*. MIM If M- !. M TEL 914-381-7810 FAX 914-381-7809 Information regarding the Floor Area Ratio Law will be provided to the Town Board before the Town Board meeting on April 7, 2021. Stephen V. Altieri 4M tot Pif to ol Page 9 of 80 CO[JNSEL Town of Mamaroneck .aunty of Westchester 740 \Vest Boston Fleas( Road, Mari iaroi ieck, NY 10543-3353 MEMORANDUM To: Members of the']'own Board cc: Stephen V. Altieri, Town Administrator Christina Battalia, Town Clerk From: William Maker, Jr., Attorney for the Town Subject: Notification Law Date: March 26, 2021 TTII: 914/381-7815 FAX: 914/381-7809 WN/lalc(,�i-,Ii-�i)'I'owiiofMti[iiai-oii(.-!ckNY.ot,i3 In 2005, the Town Board consolidated the procedures for notifying neighbors and the general public of land use applications into one chapter of the Town Code, Inadvertently omitted frons that list was the application for a wetlands and watercourses permit. When theTown Board created a site plan procedure for residential development in 2016, the notification law was not updated to include the new Chapter 178. I attach a proposed local law that redlines sections 114-7 C. and 144-2 of the Code to correct the omission of applications for wetlands and watercourses permits and residential site plan approval from the notification requirements. The proposed law also adds a provision to section 1.78-10 that directs applicants for residential site plans to the notification requirements of the Code. 0 Printod oil RecY(kqI Papki Page 10 of 80 Local Law No. - 2021 This local law shall be known as the "Correction of the Notification Chapter in the Code of the Town of Mamaroneck" law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1- Purpose: Chapter 144 of the Town Code consolidated into one chapter the provisions for notifying neighbors and the general public when applications are made for permission to develop land or alter or expand existing uses or structures. Applications for wetlands and watercourses permits and residential site plans were omitted inadvertently from this chapter. This law corrects that oversight. In addition, the chapters of the Town Code that regulate the process for obtaining a site plan, a subdivision, a special permit, the interpretation of the zoning code, a variance or an amendment of the zoning code contain provisions directing applicants to the notification requirements of Chapter 144. Chapter 178 entitled "Site Plan Review of Residential Development" does not. This local law adds that direction to Chapter 178. Section 2 — Amendment of a current section of the Mamaroneck Code: Section 114-7 C of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: "C. Public hearings. The Planning Board shall hold a public hearing on the application at such time it deems appropriate, and shall give the publie at least 10 days' advallee Refiee thereof. I shall publish-sueh-allotice of the public hearing shall be published in the official newspaper of the Town at the same time that notice is published for other public hearings appearing on the same agenda. The person applying for the permit must comply with the notification procedure contained in Chapter 144. Insofar as possible, any public hearing on the application shall be integrated with any public hearing required or otherwise held pursuant to any other law, including the Town's Environmental Quality Review Law (Chapter 92) and the State Environmental Quality Review Act (Article 8)." Section 3 — Amendment of a current section of the Mamaroneck Code: Section 144-2 of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: Page 11 of 80 "APPLICATION A request for the approval of a wetlands/watercourse permit pursuant to Chapter 114 of the Code, a site plan pursuant to Chapter 177 of the Code, a site plan pursuant to Chapter 178 of the Code, the approval of a subdivision pursuant to Chapter 190 of the Code, the issuance of a special use permit pursuant to Chapter 240 of the Code, the interpretation of, or a variance from, any provision of Chapter 240 of the Code, the amendment of any provision of Chapter 240 of the Code if requested through a petition by the owner of the subject property or any combination of the foregoing. Neither a request for the extension of a special use permit nor an amendment of a provision of Chapter 240 of the Code initiated by the Town Board shall be considered an application." Section 4 — Amendment of a current section of the Mamaroneck Code: Section 178-10 of the Code of the Town of Mamaroneck hereby is amended to add the following subsection C: "C. The person applying for the approval of a site plan must comply with the notification procedures contained in Chapter 144." Section 5 — Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 6 — Effective Date: This Local Law shall become effective upon filing with the Secretary of State. March 26, 2021 Page 12 of 80 Town of Mamaroneck Town Center 740 West Boston [lost Road, Mainarmieck, NY W543--3353 OFFICE OFTIETOWN ADMINISTRATOR Memorandum To: Supervisor and Town Board Re: Update Sanitation Commission Date: April 1., 2021 TFL 914-3181-7810 FAX 914-381-7809 y.org The discussions continue regarding the establishment of an extended Garbage District to include the Village of Larchmont and for the Town to assume the responsibility for delivering sanitation and recycling services. Village of Larchmont residents would be taxed by the Town for the service. If the Town goes forward with the extension of the District, State Law requires certain steps be taken: 2 A plan and map must be produced on how the extended district would function and area to receive services. • The Village Board would act first by adopting a resolution or local law supporting the measure since the District is being extended into the Village. • The Town Board could then act and would also adopt a resolution or local law supporting the measure. qgiig� accounts for sanitation services in the district. The Town would also submit a request to the State Comptroller for a recalculation of our tax cap to reflect the change in the Town Budget. One of the discussion points between the Town and Village is the formation of an Advisory Board to the district. The Advisory Board's purpose is to advise the Town Board on issues of budget and changes in service delivery for the Garbage District. The first attachment is the most recent version of the wording on the advisory Board including the Board's makeup. The Supervisor and I reviewed this wording with Mayor Walsh at the last meeting of the Sanitation Commission. From an operational perspective this wording will work for the District. The Village's primary concern appears to be their involvement in 11 Page Page 13 of 80 discussions when there is a proposed change in the service provided to the community, more so than day to day operations. We raised for instance the concern that the Village should not have any say in how and when the Town decides to replace sanitation vehicles. It appeared that the Mayor agreed that the Advisory Board is not meant to be involved in matters of that kind unless the purchase of a different type of refuse truck was being considered due to a change in service. After reviewing and amending the wording several times, I believe the Advisory Board may actually be an asset to the District. If the Town wanted to consider a change in the level or type of sanitation service, it would be helpful to have an Advisory Board that could assist with the research and discussion of the proposed change. The Village also inquired as to what procedures would need to be followed if the decision was made to diminish the district if the Village or Town wanted to separate. I have attached the applicable legislation that speaks to this question. The process to diminish the district basically follows the same process as when the district is extended. There needs to be a public hearing and in some cases a petition filed with the Town. The process becomes more complicated when district has outstanding debt. The Village Board is scheduled to meet on Monday, April 5, to review this matter. If the decision is made by both Boards to move forward I would begin the process of drafting the plan as required. ✓ Stephen V. Altieri Town Administrator 2 1 P a g e Page 14 of 80 Town of Mamaroneck Garbage District Advisory Board -(T-q-he-included in the GaKhEIgqj2JstrJct Planj Background and Purpose The Town of Mamaroneck and the Village of Larchmont have come to the conclusion that for reasons of economies of scale and efficiency, the Larchmont Mamaroneck Joint Garbage Disposal Commission created in 1938 is no longer the best organizational structure to provide sanitation and recycling services. As an alternative, sanitation and recycling services are to be consolidated into the Town of Mamaroneck government organization. The consolidation is accomplished through the extension of the existing Town Garbage District to include the Village of Larchmont. Although the Supervisor and Town Board have statutory fiduciary and operational 0 accountability for the expanded district, the Town and Village wish to continue to work together to assess sanitation and recycling services. To that end a joint adviso Garbage District Advisory Board has been created. The day to day management of the Garbage District shall be accomplished by the Mamaroneck Town Administrato or his/her staff designee. The membership of the Garbage District Advisory Board �] shall consist of the following members: Two members of the Town of Mamaroneck Town Board Two members of the Village of Larchmont Board of Trustees One resident of the Town unincorporated area (appointed by the Town Board) One residents of the Village of Larchmont (appointed by the Village Board) Mamaroneck Town Administrator y Larchmont Village Administrator The Town and Village Administrators shall not be voting members of the advisory board. . .... . ...................... as needed.The Administrator of the Garb �rba �,e District will's q.IU114-chail meetinaAiid will solicit iteni.s for the a ]Lu �130&14 all Advis menibers.The Administrator will also schedul,e,a,,meetiii&,,hi!g�CAIIY W ............... ........... . -L—Q members of the Advisory Bpard, make a req igst. The Advisory Board shall review and develop policy recommendations regarding garbage district operations. Policies to be considered b 'I q ...... . ... Page 15 of 80 A dy:cs o an e 13oard are those which would resultinh -L-p-gs— to the.povision andlor level of services rovided to pr a er o n rsin the Short-term than ges nia&_4s It of an emgty sr tuation would not reqjjiLphe oyaLof the Advisoj:y Board. Only chan Ls recoiji MAjoifty vote of the Adyison Board can be irqpkmei Ltgd, he AdvisoujigiLp grail prep .g_tj.mernos and meet with th' e Mamaroneck Town Board to discuss the recommendations and an v budgetary impacts that mgresult from their inn pigi .. )2j�. !�Ltiqn., ■ The Advisory Board shall review the Garbage District Budget annually and recommend approval to the Supervisor and Town Board. The Garbage District Budget shall be submitted to the Advisory Board for review-pjior to subnjLittat to the Town Board. The advisor . . .... . ..mq m@y. meet with the Town Boaat Boar pjLbli!��bud L-t�worl.c�sessi�o-n,,,..i!�LI�ii,gycteem -,— — -- n p*ior-&sitm-to4he-T-own.--Roafd.. Semi- ann u al budget reviews lyi.11 take sory _Board eon s. 4. Longevity: can the expanded district be dissolved by one side or the other? Steve to check with bond council. If so, terms for that would need to be added to plan. Page 16 of 80 I . The town board of any town may dissolve and discontinue those districts described hereinafter pUnsuant either to the provisions of article seventeen -A of the general municipal law or the procedures provided in this section. 1 -a. Upon a petition, the town board of any town may dissolve and discontinue any lighting, snow removal, water supply, or refuse and garbage district or a sewer district in which no sewer system has been constructed, provided that there be no indebtedness, outstanding and unpaid, incurred to accomplish any of the purposes of such district. Such petition shall be sigr-ied by at least ten percent or five thousand, whichever is less, of the registered voters in this state registered to vote in Such district and authenticated in the manner provided by the election law for the authentication of nominating petitions. When any such petition containing the required signatures shall have been presented, the town board shall adopt an order and enter the same in the minutes of its proceedings, reciting in general terrns, the filing of the petition, and specifying the purpose thereof, t[)e name and boundaries of the district and the tirne when and place where said board will meet to consider the petition and to hear all persons interested in the subject tl,-iereof concerning the same. If the petition shall propose that the area of the district be diminished, the order shall also describe the portion of the district to be eliminated, The board shall cause a copy of such order, certified by the town clerk, to be published at least once in the official paper, the first publication thereof to be not less than ten not, more than twenty days before the day set therein for the I�iearing as aforesaid, and shall cause a copy thereof to be posted on the sign board of the town maintained Pursuant to subdk/isiAir °z'Jx c,,)f se(.'JJo,n fl-k-ty of this chapter not less than ten nor more than twenty days before the day designated for the hearing as aforesaid, If the town board shall determine, after such hearing and upon the evidei-ice given thereat, that it is in the public interest to dissolve the district or to dirninish the area thereof, the town board shall adopt an order accordingly dissolving the district or diminishing its area. If there are any contracts to accomplish the purpose Of Such district in force and effect, the town board shall not dissolve such district, nor diminish the area thereof, prior to the expiration of such contracts. If the district dissolved be wholly within a village incorporated since said district was formed and prior to April first, nineteen hundred sixty-five, all of the property Of Such district shall be and become the property Of Such village and such village upon delivery thereof, shall assume and pay all of the debts of such district. If the district shall not be wholly included within the limits of any village incorporated since said district was formed, all the property Of Such district shall become the property of the town and such town upon delivery thereof, shall assume and pay all the debts of such district. 2. Wheriever the town board of any town shall determine it to be in the public interest, said town board may, upon its own motion and without a petition, but after a public hearing held in the manner and upon the notice specified in subdivision one of this section, dissolve and discontinue any sewer, drainage, water, park, public parking, lighting, snow removal, water supply, refuse and garbage, 01" public clock district, provided that the period of three years shall have elapsed since the date of establishment of such district and that no improvement has been constructed or service provided for SUcI-i district at any time since the establishment thereof and further Page 17 of 80 provided that there be no indebtedness, outstanding and unpaid, incurred to accomplish any of the purposes of such district. 2-a. Notwithstanding any other provision of general, special or local law, rule or regulation to the contrary, whenever the town board of the town of Islip shall determine it to be in the public interest, said town board may, upon its own motion and without a petition, but after a public hearing held in the manner and upon the notice specified in subdivision one of this section, dissolve and discontinue, merge or combine any refuse and garbage district or districts, or otherwise amend same or delete services therefrom as proposed by such town board, provided that a period of three years shall have elapsed since the date of establishment of any such district and that no improvement has been constructed for such district at any time since the establishment thereof and, further, provided that there be no indebtedness, outstanding and unpaid, incurred to accomplish any of the purposes of such district. 2-b. Notwithstanding any other provision of general, special or local law, rule or regulation to the contrary, whenever the town board of the town of Brookhaven shall determine it to be in the public interest, said town board may, upon its own motion and without petition, but after a public hearing held in the manner and upon the notice specified in subdivision one of this section, dissolve and discontinue, diminish the size of, extend, merge or combine any refuse and garbage district or districts, or otherwise amend same, change the basis of assessment of properties within the district or districts from ad valorem to benefit, or delete services therefrom or expand services thereto as proposed by such town board, provided that a period of at least one year shall have elapsed since the date of establishment of any such district and that no improvement has been constructed for such district at any time since the establishment thereof and, further, provided that there be no indebtedness, outstanding and unpaid, incurred to accomplish any of the purposes of such district. In addition to the above limitations, any resolution of the town board of the town of Brookhaven merging or combining any refuse and garbage districts shall be subject to a permissive referendum in the manner prescribed in article seven of this chapter, except that a petition requesting a referendum shall be sufficient only if signed, and acknowledged or proved, or authenticated, by at least ten percent of the qualified electors residing within each affected district. 2-c. Notwithstanding any other provision of general, special or local law, rule or regulation to the contrary, whenever the town board of the town of Brighton, Monroe county, shall determine it to be in the public interest, said town board may, upon its own motion and without a petition, but after a public hearing held in the manner and upon the notice specified in subdivision one of this section, diminish the Home Acres, Roselawn, and Be[ -Air refuse and garbage districts by deleting therefrom the non-residential properties fronting on Monroe avenue presently included in said districts, provided that a period of three years shall have elapsed since the date of establishment of any such district and that no improvement has been constructed for such district at any time since the establishment thereof and, further provided that there be no indebtedness, outstanding and unpaid, incurred to accomplish any of the purposes of such district on Page 18 of 80 the effective date of any order adopted by the town board pursuant to this subdivision. Any order adopted by the town board pursuant to this subdivision shall be subject to a permissive referendum pursuant to article seven of this chapter. Page 19 of 80 TEL: 914/381-7860 FAX: 914/381-2110 Memorandum To: Stephen Altieri, Town Administrator Town Board Members From: Tracy Yogman, Town Comptroller Date: April 7, 2021 Re: Financial Management System Upgrade Summary The Town currently uses three software systems to perform financial management, human resources, payroll and tax collection activities. At the time the Town selected these software packages, they provided the services needed at a reasonable price with limited functionality. All three systems are now antiquated, are not integrated and will no longer be supported by the software vendors. We have determined that replacing the systems with an integrated system is the best way forward. The Town reviewed three financial management systems (FMS) to replace the current systems and obtained price quotes from Tyler, (Mums) and Edmunds. We did not pursue a quote from Pentamation because it did not provide the functionality that is needed. We recommend Tyler Technologies, Inc., which specializes in software designed for the public sector, as the best qualified vendor to provide an FMS system. Background The Town's current three systems are Logics (human resource/payroll software system), KVS (financial management system) and BAS (tax system). In 2019, Edmunds acquired both Logics and BAS and will no longer be providing development of those products. Edmunds does intend to consolidate the two systems and discussed a long term plan to create a unified package containing the best features of each over the next several years. However, that plan is not definite. As a result, Edmunds has recommended that the Town migrate to their own integrated financial system. Although our current three software systems are functional, based on their current status, it is a good time to purchase a new FMS that provides more efficiencies. In some cases, the current systems do not have the functionality to provide data, and in many cases cannot provide data in an efficient and timely manner. Some examples of functionality that is lacking: • consolidated outstanding tax statement for residents; 1 Page 20 of 80 • automatic withdrawal of tax payments from taxpayer accounts; • retroactive salary increase calculations; • accommodation of multiple jobs; and • integration, manual transfer of data to complete processes, gain information, or create reports. This lack of functionality and integration makes processes inefficient, and can also lead to financial risks. Due to the availability and quality of systems designed specifically for the public sector, significant costs associated with upgrading existing software, risk and efficiency concerns inherent in systems that are not integrated, staff decided to pursue a replacement system. nicrnccinn Over the last year, the Comptroller and IT staff reviewed three software systems (Edmunds, Tyler (Muni) and Pentamation) at a high level and narrowed the options down to two vendors based on functionality. Representatives from each department who utilize the software were invited to attend vendor sessions. These presentations demonstrated the significant functionality and reporting capabilities of the systems. Session participants provided feedback on each software system, including likes and dislikes related to their specific area. Edmunds and Munis (Tyler) Software system provided in depth responses to additional questions in specific areas. Both products were evaluated for functionality, ease of use, integration with other Town software systems, efficiencies, workflow, reporting, stability and technology. In addition, the team evaluated future needs of the Town and how an integrated system offering additional services and modules could be utilized in the future. After the final reviews, Tyler Technologies, Munis software system is recommended for approval as the best qualified system for the Town. Munis is the largest, U.S. based municipal software and has been in business for over 35 years. Their software is functionally rich and leverages the latest technologies to integrate data while increasing efficiency and productivity. Munis is in use in over 1900 municipalities across the country. Both the Comptroller and the Payroll Supervisor have experience utilizing the software at other municipalities. As a point of reference, municipalities with various size budgets utilize Mums. Some examples of municipalities that have similar size budgets in the area include, the City of Rye ($40m budget), Town of Eastchester ($36m budget) Town of Bedford ($41m budget) and the Village of Pleasantville ($22m budget). Communities with larger budgets using Munis include City of New Rochelle ($212m budget) and the City of White Plains ($183m budget). 2 Page 21 of 80 By implementing Munis, the Town expects to gain the following: • Efficiencies in having a single software system on a single database; • Reduced risk in having a single software source without the need for manual interfaces between payroll, the tax system and financial systems; • Supports the Town's late tax penalty schedule; • An evergreen philosophy which states that the Town will not be charged additional license fees for any future enhancement releases; • A user-friendly and familiar end-user interface; • Employee and vendor self-service portals; • Easy-to-use reporting tools for staff with non-technical backgrounds; • Robust electronic workflow; • A robust content management system that stores and easily retrieves electronic copies of documents such as purchase orders, invoices, and payments that will integrate with Laserfiche, the Towns record management system; • Cloud based system that will provide enhanced security, accessibility and ease of use; • Reduced hardware and maintenance costs; • Improves the tracking costs of specific projects and grants; • Internal tracking of fixed assets; • Reduces a scanning position in the Town Clerk's office; and • Incorporate the Section 8 Housing Fund and, if created the expanded Garbage District Fund. Financial Impacts and Budget Actions Munis is available as a hosted (cloud based) model. After a thorough review with the Town's network consultant, Munis hosted services offers the following advantages: • Eliminates the need to upgrade and maintain a dedicated server; • Frees up technology resources; • Reduces the Town's liability for maintaining the security of the data; • Reduces the Town's backup processes; • Transfers the disaster recovery responsibility to the host services; and • Allows access to the system without going through the Town's network and provides encryption keys to the Town that will allow us to secure and access our data; and • Reduces the up -front investment cost. Currently, the 2021 Adopted Capital Budget includes $140,000 for the year one implementation costs for this project and the 2021 Operating Budget includes the annual maintenance and support costs. Future maintenance and support costs will be included in proposed capital and operating budgets for forthcoming years. The Town intends to implement six modules over the course of the next three years. There are one-time implementation costs and annual licensing costs for each module. Each module will take approximately 9-12 months to implement. There are significant 3 Page 22 of 80 cost savings associated with this implementation that includes personnel costs, annual maintenance costs on the current three systems and server consulting services that offset the costs. After Year 3, the Town has recouped its investment and results in a savings thereafter. The savings achievable through using Munis is much greater than Edmunds because of the automation it offers. The attached chart provides an outline of the estimated cost of implementation and annual maintenance of both Munis and Edmunds as a comparison. The net cost for Munis is about $20,000 less than Edmunds mainly due to the personnel savings that result from the ability to batch scan backup documents and automate transfers of data in Munis. The Munis system is available through a New York State Contract. Although no action is requested at this time it will be our recommendation that the contract for software licensing and professional services for a financial management system be awarded to Tyler Technologies, Inc (Munis) for a three year period. The first year agreement will include the financials and the fleet module; the second year addendum will include the capital assets/payroll and human resources and the third year addendum will be for the tax module as follows: Year Modules Total One -Time Implementation Cost Annual Subscription 1 Financials, Fleet $181,353 $125,950 $55,403 2 Ca ita1, Payroll, HR 181,115 95,068 86,047 3 Tax 175,675 61,863 113,812 3 Yr Total $538,143 $282,881 $255,262 If this plan is acceptable, a contract between the Town and Munis will be presented at the April 21, 2021 meeting for your consideration. M Page 23 of 80 Module Munis (Tyler) Subscription 1 -Time YR1 Annual Cost YR2 Annual Cost YR3 Annual Cost TOTAL Cost Financials- Purchasing/AP/Budgeting Total Yr 1 Capital Assets Time & attendance Payroll/HR Total Yr 2 Taxes Total Yr 31 TOTAL COST $ 125,950 1 $ 55,403 $ 55,403 $ 55,403 $ 292,159 125,950 1 55,4031 55,403 55,403 r 292,159 7,428 24,368 63,272 - 3,666 12,229 14,749 3,666 12,229 14,749 14,760 48,826 92,770 95,068 - 30,644 30,644 156,356 61,863 61,863 1 - - I - 27,765 1 27,765 89,628 1 89,628 $ 282,8811 $ 55,4031 $ 86,0471 $ 113,8121 $ 538,143 COST SAVINGS Logics -Annual maintenenace Subscription (6,760) (6,760) (6,760) $ (20,280) Logics-Training/development changes (7,500) (7,500) (7,500) (7,500) (22,500) KVS-Annual Maintenance Cost (7,531) (7,531) (7,531) (22,593) BAS -Annual Maintenance $ 36,810 (6,920) (6,920) (6,920) (20,760) RTA -Annual Maintenance 36,810 (1,950) (1,950) (1,950) (5,850) Assetworks-Annual Maintenance 1,500 (1,000) (1,000) (1,000) (3,000) Section 8- Quickbooks savings +allocation (2,521) (2,850) 3,557 3,557 7,114 $6.6m/35.6m- use 5% - (3,070) (4,602) (5,991) (13,663) Garbage District= $3.6m/$29m=12%- Use 5% - (2,770) (4,302) (5,691) (12,763) Comptroller Office -1 accounting position 1 6,5741 (100,000) (100,000) (100,000) (300,000) Town Clerk -1 PT Position- scanning $ 196,787 (17,000) (17,000) (17,000) (51,000) Servers (6,000) (6,000) (6,000) (18,000) Consultants 1 (8,000) (8,000) (8,000) (24,000) Annual Savings $ - $ (168,501) $ (171,566) $ (174,342) $ (514,409) N ET AN N UAL COST ( 1-time+Annual-Savings) $ 12,852 $ 9,549 $ 1,333 1 $ 23,734 Edmunds Subscription (6,760) YR 1 YR 2 YR 3 (7,500) (7,500) Annual Annual Annual TOTAL 1 -Time Cost Cost Cost Cost $ 16,350 $ 36,810 $ 36,810 $ 36,810 $ 126,780 16,350 1 36,8101 36,8101 36,810 126,780 1,500 - - - 1,500 15,750 (3,150) 10,057 10,057 35,864 (2,521) (2,850) 3,557 3,557 7,114 17,250 - 13,614 13,614 44,478 18,955 (8,000) - 6,574 25,529 18,955 - - 1 6,5741 25,529 $ 52,555 1 $ 36,8101 $ 50,4241 $ 56,998 $ 196,787 - (6,760) (6,760) (6,760) $ (20,280) - (7,500) (7,500) (7,500) (22,500) - (7,531) (7,531) (7,531) (22,593) - (6,920) (6,920) (6,920) (20,760) - (1,950) (1,950) (1,950) (5,850) (1,000) (1,000) (1,000) (3,000) (2,141) (2,821) (3,150) (8,112) (1,841) (2,521) (2,850) (7,212) - (6,000) (6,000) (6,000) (18,000) (8,000) (8,000) (8,000) (24,000) $ - $ (49,642) $ (51,003) $ (51,661) $ (152,306) $ 3,518 $ 16,671 $ 24,292 $ 44,481 Page 24 of 80 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 TO: Town Board FROM: April 7, 2021 SUBJECT:Amendment to Property Management Law Page 25 of 80 PUBLIC HEARING NOTICE LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, and further pursuant to Executive Order No. 202.1 Suspension of Article 7 Public Officers Law, a Public Hearing will be held on Wednesday, April 7, 2021 at 8:00 PM or as soon thereafter as is possible, to consider "Assessment of Costs Incurred by the Town in Performing Property Maintenance" Law, telephonically from the Town Center, 740 W. Boston Post Road, Mamaroneck, New York. Join the Zoom webinar meeting via the link provided on the Meeting Agenda and on the Town Board meeting notice issued prior to the meeting, both of which are located on the Town's website. The public may comment by writing to , !�11.iic igg,(rna m ar ine lkiM2.! ............ ..... while viewing from LMC Media's website https://Imcmedia.org/ or local municipal access television (Cablevision (Optimum) 75, 76, 77 or Verizon (Fios) 34, 35, 36), or by participating in the Zoom webinar and utilizing the "raise your hand" feature. Purpose: This local law provides for the assessment of the costs incurred by the Town in removing brush, grass, rubbish, noxious weeds, litter or other similar unsightly or objectionable materials from real property where a property owner, tenant or occupant does not do so after being notified of the obligation to do so. The full text of this document can be viewed on the Town's website, https://www.townofmamaroneckny.org/calendar.aspx, or by calling the Town Clerk's Office at 914-381-7870, for a mailed copy. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Published: March 26, 2021 Page 26 of 80 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 TO: Town Board FROM: DATE: April 7, 2021 SUBJECT: Supersession of Sections 267(7-a) and 271(7a) of New York Town Law ATTACHMENTS: 1511 i �•l�:1 � i, Page 27 of 80 COLJNSF'I. TEL: 91/1/381-7815 FAX: 914/381-7809 MEMORANDUM To: Members of the Town Board cc: Stephen V. Altieri, Town Administrator Christina Battalia, Town Clerk Froin: William Maker, Jr., Attorney for the Town Subject: Training for members, of the land use boards Date: March 31, 2021 Here is a proposed resolution outlining the types of land use courses that qualify for training. It is the same as the resolution previously reviewed by the Town Board except that this revision adds a provision that allows the Town Administrator to approve particular courses if such courses are Outside the scope of the resolution and also advises the members of the Planning Board and Board of Appeals of the procedure that must be followed before they can seek reimbursement for expenses they may i11CUr in obtaining land use training, 4M to Plilitcd (m Roqdcd Paper Page 28 of 80 On motion of Council seconded by Council the following was approved, Whereas, sections 267 and 271 of the New York Town Law provide that all members of planning boards and boards of appeals, as well as alternate members of those boards, must complete a minimum of four hours of training each year, and Whereas, these sections of the New York Town Law provide that the Town Board may specify which activities qualify as training to satisfy the training requirements. RESOLVED, that the following list of agencies, commissions, associations, universities, and other organizations are approved to provide training to meet the state's requirements when the training they provide pertains to municipal planning, zoning, community design, environmental issues, economic development, and local government functions and practices: (1) the Westchester Municipal Planning Federation and the Westchester County Department of Planning, and (2) the New York Department of State; Department of Agriculture and Markets; Office of the State Comptroller, Department of Health; Department of Transportation; Department of Environmental Conservation; Office of Parks, Recreation, and Historic Preservation; Hudson River Valley Greenway, and (3) the New York State Association of Towns, the New York State Conference of Mayors, the New York State Association of Counties, the New York Planning Federation, the American Planning Association, the Upstate New York Chapter of the American Planning Association and it sections, and the Metro New York Chapter of the American Planning Association, and (4) the Capital District Regional Planning Commission, Central New York Regional Planning and Development Board, Herkimer -Oneida Counties Comprehensive Planning Program, Lake Champlain -Lake George Regional Planning Board, Long Island Regional Planning Board, Southern Tier Central Regional Planning and Development Board, Southern Tier East Regional Planning and Development Board, Southern Tier West Regional Planning and Development Board, Genesee -Finger Lakes Regional Planning Council, Hudson Valley Regional Council, Tug Hill Commissions, and Adirondack Park Agency, and (5) the Albany Law School Governmental Law Center and institute for Legal Services, Pace Law School, Cornell University and its cooperative extension, and Page 29 of 80 (6) on-line planning and zoning training programs offered by the New York State Municipal Insurance Reciprocal, Pace University and Land Use Law Center, and the Lincoln Institute of Land Use Policy, BE IT FURTHER RESOLVED, that other training activities may be approved on a case-by-case basis by the Town Board, acting on its own prerogative, or by the Town Administrator upon the request of a member or an alternate member of the planning board or the board of appeals, and BE IT FURTHER RESOLVED, that a member or an alternate member of the planning board or the board of appeals shall be reimbursed for reasonable expenses incurred in connection with training only if such person complies with the rules for obtaining reimbursement contained in Chapter 5 of the Town's Administrative Manual, including pre -approval for attendance at conferences and seminars, and BE IT FURTHER RESOLVED, that any new member appointed to fill the last twelve months of a term shall not be required to have attended training to be reappointed to a first full term, but must thereafter comply with the Town's training policy. The above resolution was put to a roll call vote: March 26, 2021(LL Training BOA and PB folder) 2 Page 30 of 80 Local Law No. - 2021 This local law shall be known as the "Supersession of Sections 267 (7-a) and 271 (7-a) of the New York Town Law in the Town of Mamaroneck" Law. BE IT ENACTED by the Town Board of the Town of Mamaroneck as follows: Section 1— Purpose. The Town Board concludes that the state requirement of four hours of training per year for seasoned members of the Board of Appeals and the Planning Board is more than necessary and that a lesser requirement will allow such members to remain schooled in the changes in and the updates to the laws on land use. Section 2 - Amendment to an Existing Section of the Code of the Town of Mamaroneck. Section 240-89 A of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: "Supersession. "(1) Portions of section 267 (11) of the New York Town Law hereby are superseded. Words enclosed in brackets are eliminated therefrom. Italicized words are new matter added thereto. Section 267 (11) of the New York Town Law, as superseded below, shall apply in the Town of Mamaroneck. "Section 267 11. Alternate members. (a) A town board may, by local law or ordinance, or as a part of the local law or ordinance, or as part of the local law or ordinance creating the [zoning] board of appeals, establish alternate [zoning] board of appeals member positions for purposes of substituting for a regular member in the event such member is absent or is unable to participate because of a conflict of interest. Alternate members of the [zoning] board of appeals shall be appointed by resolution of the town board, for terms established by the town board. (b) The chairperson of the [zoning] board of appeals [may] shall designate [an] the alternate member to substitute for a regular member when such member is absent or is unable to participate because of a conflict of interest [on] with respect to a[n application or] matter before the board. The town board shall establish the procedure for making that designation. When [so designated, the] an alternate member sits in the place of a regular member, the alternate member shall possess all the powers and responsibilities of such 1 Page 31 of 80 regular member of the board. Such designation shall be entered into the minutes of the [initial zoning] board of appeals meeting at which the substitution is made. (c) All provisions of this section relating to [zoning] board of appeals member training and continuing education, attendance, conflict of interest, compensation, eligibility, vacancy in office, removal, and service on other boards, shall also apply to alternate members." "(2) Portions of section 267 (7-a) of the New York Town Law hereby are superseded. Words enclosed in brackets are eliminated therefrom. Italicized words are new matter added thereto. Section 267 (7-a) of the New York Town Law, as superseded below, shall apply in the Town of Mamaroneck. "Section 267 7-a. Training and attendance requirements. (a) Each member of the board of appeals who has not served on the board of appeals or the planning board for at least sixty (60) months shall complete, at a minimum, four hours of training each year [designed to enable such members to more effectively carry out their duties]. Each member of the board of appeals who has served on the board of appeals or the planning board for at least sixty-one (61) months shall complete, at a minimum, two hours of training each year. Such training must be in areas designed to enable such members to more effectively carry out their duties. [Training received by a member in excess of four hours in any one year may be carried over by the member into succeeding years in order to meet the requirements of this subdivision.] Such training shall be approved by the town board and may include, but not be limited to, training provided by a municipality, regional or county planning office or commission, county planning federation, state agency, statewide municipal association, college or other similar entity. Training may be provided in a variety of formats, including but not limited to, electronic media, video, distance learning and traditional classroom training." "(3) On a regular basis during the course of the year, members of the board of appeals shall provide the Town Clerk with copies of the certifications of attendance received by them from providers of training, or such other proof as may be available that indicates the type of training the members have received during the year. On or about October 1 of each year, the Town Clerk shall send a notice to each member of the board of appeals showing the number of hours of training that such member has reported for that year and the number of hours of trauvng, if any, that such member must complete before December 31 of that year. 2 Page 32 of 80 "(4) On or about December 1 of each year, the Town Clerk shall submit to the Town Board a list of the names of each member of board of appeals and the number of hours of training for that year that each member has reported to the Town Clerk." Section 3 - Amendment to an Existing Section of the Code of the Town of Mamaroneck. Section 240-95 A of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: "Supersession. "(1) Portions of section 271 (15) of the New York Town Law hereby are superseded. Words enclosed in brackets are eliminated therefrom. Italicized words are new matter added thereto. Section 271 (15) of the New York Town Law, as superseded below, shall apply in the Town of Mamaroneck. "Section 271 15. Alternate members. a. A town board may, by local law or ordinance, or as part of the local law or ordinance creating the planning board, establish alternate planning board member positions for purposes of substituting for a regular member in the event such member is absent or is unable to participate because of a conflict of interest. Alternate members of the planning board shall be appointed by resolution of the town board, for terms established by the town board. b. The chairperson of the planning board [may] shall designate [an] the alternate member to substitute for a regular member when such member is absent or is unable to participate because of a conflict of interest [on] with respect to a[n application or] matter before the board. The town board shall establish the procedure for making that designation. When [so designated the] an alternate member sits in place of a regular member, the alternate member shall possess all the powers and responsibilities of such regular member of the board. Such designation shall be entered into the minutes of the [initial] planning board meeting at which the substitution is made. c. All provisions of this section relating to planning board member training and continuing education, attendance, conflict of interest, compensation, eligibility, vacancy in office, removal, and service on other boards, shall also apply to alternate members." "(2) Portions of section 271 (7-a) of the New York Town Law hereby are superseded. Words enclosed in brackets are eliminated therefrom. Italicized words are 3 Page 33 of 80 new matter added thereto. Section 271 (7-a) of the New York Town Law, as superseded below, shall apply in the Town of Mamaroneck. "Section 271 7-a. Training and attendance requirements. a. Each member of the planning board who has not served on the board of appeals or the planning board for at least sixty (60) months shall complete, at a minimum, four hours of training each year [designed to enable such members to more effectively carry out their duties]. Each member of the planning board who has served on the board of appeals or the planning board for at least sixty-one (61) months shall complete, at a minimum, two hours of training each year. Such training must be in areas designed to enable such members to more effectively carry out their duties. [Training received by a member in any one year may be carried over by the member into succeeding years in order to meet the requirements of this subdivision.] Such training shall be approved by the town board and may include, but not be limited to, training provided by a municipality, regional or county planning office or commission, county planning federation, state agency, statewide municipal association, college or other similar entity. Training may be provided in a variety of formats, including but not limited to, electronic media, video, distance learning and traditional classroom training." "(3) On a regular basis during the course of the year, members of the planning board shall provide the Town Clerk with copies of the certifications of attendance received by them from providers of training, or such other proof as may be available that indicates the type of training the members have received during the year. On or about October 1 of each year, the Town Clerk shall send a notice to each member of the planning board showing the number of hours of training that such member has reported for that year and the number of hours of training, if any, that such member must complete before December 31 of that year. "(4) On or about December 1 of each year, the Town Clerk shall submit to the Town Board a list of the names of each member of the planning board and the number of hours of training for that year that each member has reported to the Town Clerk." Section 4 — Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. 4 Page 34 of 80 Section 5 — Effective Date: This Local Law shall become effective upon filing with the Secretary of State. 2021-03-12 Page 35 of 80 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 TO: Town Board FROM: DATE: April 7, 2021 SUBJECT: Fire us Page 36 of 80 Town of Mamaroneck From: Tracy Yogman - Town Comptroller I Re: Fire Claims Date: April 7, 2021 The following Town of Mamaroneck Fire Department claims have been certified by Chief Shaun Hughes and submitted to the Comptroller's Office for payment: VENDOR DESCRIPTION Amount AAA Emergency Supply Co, Inc. 100 PSI Pressurized water gauges, Fire Hooks, 1" Tubular webbing $ 269.95 AAA Emergency Supply Co, Inc. Fire extinguisher inspection: Hydro Test & Recharge 49.00 Amazon.Com Reolink 4K Outdoor Security Camera (replacement) 339.96 Grainger Ear Muffs, safety glasses, kitchen supplies 357.90 Turnout gear maint-patches, restitch trim on pants and coat bodies, Broadway Minerva Cleaners advanced inspections 458.15 Optimum Cable services for- 3/23-4/22/21 271.06 Ready Refresh by Nestle Water Cooler rental - 2/19-3/18/21 137.96 Town of Mam'k Fire Dept March 2021 Monthly Drill - Food 3/16/21 119.03 UNiFirst Corporation Cleaning supplies 3/12, 3/19/21 181.68 Verizon TMFD 300m Fios Redundant Circuit 1/26-2/25/21 269.02 Verizon Fire HQ service 2/10-3/9/21 275.28 Verizon TMFD 300M Fios Redundant Circuit 2/26-3/25/21 289.99 Verizon Fire HQ service 3/10-4/9/21 273.63 Total $ 3,292.61 Page 37 of 80 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 TO: Town Board FROM: DATE: April 7, 2021 SUBJECT: Other Fire Department Business ATTACHMENTS: Page 38 of 80 THIS ITEM HAS NO DOCUMENTS - Other Fire Department Business Page 39 of 80 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 TO: Town Board FROM: DATE: April 7, 2021 SUBJECT: Appointments- Housing Authority and Traffic Committee ATTACHMENTS: PFF Page 40 of 80 THIS ITEM HAS NO DOCUMENTS- APPOINTMENTS - HOUSING AUTHORITY AND TRAFFIC COMMITTEE Page 41 of 80 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 TO: Town Board FROM: DATE: April 7, 2021 SUBJECT: Acceptance of 2020 Justice Court Audit ATTACHMENTS: 1. 2020 Justice Court Audit MEM# 2. 2020 Justice Court Audit Page 42 of 80 ........................................................................................................................................................................................................................................................................................................................................................................................................... ........................................................................................................................................................................................................................................................................................................................................................................................................... TOWN OF MAMARONECK OFFICE OF TOWN COMPTROLLER TO: SUPERVISOR AND TOWN BOARD MEMBERS FROM: STEVE ALTIERI-TOWN ADMINISTRATOR TRACY YOGMAN-TOWN COMPTROLLER RE: 2020 JUSTICE COURT AUDIT DATE: APRIL 7, 2021 The Uniform Justice Court Act requires that each year town and village justices must provide their records and dockets to be examined and audited. The Town Justices of the Town of Mamaroneck have provided their records and O'Connor Davies, the Town's auditors, have conducted an audit of the records, which is attached for your review. Another requirement of the law is a resolution of the Town Board to acknowledge that the examination and audit has been conducted. I have attached a sample resolution for the Board's consideration. 1 Page 43 of 80 Resolution- 2020 Town of Mamaroneck Justice Court Audit Whereas, Section 2019-a of the Uniform Justice Court Act requires that Town and Village Justices provide their court records and dockets to be examined and audited and; Whereas, the Town of Mamaroneck Justices have provided to the Town's auditors for examination and audit, their court records and dockets and; Whereas, the Town's auditors have reviewed these records and issued a report to the Town Board, now it is hereby; Resolved, that the Town Board acknowledges that an audit report for the Town of Mamaroneck Justice Court has been completed, and that the Town Board has reviewed and accepted the report. 2 Page 44 of 80 Town of Mamaroneck, New York Town Justice Court Statement of Cash Receipts, Cash Disbursements and Cash Balances Year Ended December 31, 2020 Page 45 of 80 C11,011 PKF OCONNOR DAVIES ACCOUNTAN7S AND ADVISORS Independent Auditors' Report To the Honorable Town Supervisor and Members of the Town Board of the Town of Mamaroneck, New York Report on Financial Statements We have audited the accompanying statement of cash receipts, cash disbursements and cash balances of the Town Justice Court of the Town of Mamaroneck, New York, as of and for the year ended December 31, 2020, and the related note to financial statement. Management's Responsibility for the Financial Statement Management is responsible for the preparation and fair presentation of this financial statement in accordance with the basis of accounting described in Note 1; this includes determining that the cash basis of accounting is an acceptable basis for the preparation of the financial statements in the circumstances. Management is also responsible for the design, implementation and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on this financial statement based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statement is free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statement. The procedures selected depend on the auditors' judgment, including the assessment of the risks of material misstatement of the financial statement, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statement in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statement. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. PKF 0 CONNOR DAWES LLP 500 MamaroneckAvel'We, Hamson, NY 10528 d 'To,(, 914 81.8900 1 Fax 914,38 8910 1 wvvw pkfod com FIKF 0 Connor Davios LLP os a rnwrrbp� firm of the PKF Inlernatioi[ae nemoik of rg@11y vidependent fimis anri d(w,,s nor iccep� Gray responsibility crr habdity fu the actv* or Hiaclions on the parl of any othc3r tndwdual rt fertrksrar'firrn nr firms Page 46 of 80 Opinion In our opinion, the financial statement referred to in the first paragraph presents fairly, in all material respects, the cash receipts, cash disbursements and the cash balances of the Town Justice Court of the Town of Mamaroneck, New York as of December 31, 2020 and for the year then ended, in accordance with the cash basis of accounting as described in Note 1. Basis of Accounting We draw attention to Note 1 of the financial statement, which describes the basis of accounting. The financial statement was prepared on the cash basis of accounting, which is a comprehensive basis of accounting other than accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to that matter. Restriction on Use This report is intended solely for the information and use of the Board of Trustees, the Office of Court Administration and management and is not intended to be and should not be used by anyone other than these specified parties. AW JV laxm, PKIF O'Connor Davies, LLP Harrison, New York January 28, 2021 P� Page 47 of 80 Town of Mamaroneck, New York Town Justice Court Statement of Cash Receipts, Cash Disbursements and Cash Balances Year Ended December 31, 2020 CASH RECEIPTS Fines, fees and other Bail, other Total Cash Receipts CASH DISBURSEMENTS Remittances to Town Bail refunds and bail applied to fines and forfeitures Total Cash Disbursements Deficiency of Cash Receipts Over Cash Disbursements CASH BALANCES Beginning of Year End of Year CASH BALANCES REPRESENTED BY Amounts due to Town: December dispositions Undisposed cases Cash Balances - December 31, 2020 Fines Combined Justice Justice Bail Brescia Meister - $ 68,530 $ 62,854 25 - - 25 68,530 62,854 2,225 2,225 (2,200) 74,381 74,283 74,381 74,283 (5,851) (11,429) 4,305 13,214 15,347 2,105 $ 7,363 $ 3,918 2,105 2,105 The accompanying note is an integral part of the financial statement. 3 $ 7,363 $ 3,918 $ 7,363 $ 3,918 Page 48 of 80 Town of Mamaroneck, New York Town Justice Court Note to Financial Statement December 31, 2020 Note I - Summary of Significant Accounting Policies A. Basis of Accounting This financial statement was prepared on the basis of cash receipts and cash disbursements in conformity with the accounting principles prescribed in the New York State Handbook for Town and Village Justices and Court Clerks, which is a comprehensive basis of accounting other than generally accepted accounting principles. Under this cash basis of accounting, revenues are recognized when cash is received and expenditures are recognized when cash is disbursed. B. Cash and Equivalents, Investments and Risk Disclosures Cash and Equivalents — Cash and equivalents consist of funds deposited in demand deposit accounts, time deposit accounts and short-term investments with original maturities of less than three months from the date of acquisition. The Town of Mamaroneck, New York ("Town") Justice Court's deposits and investment policies follow the Town's policies. The Town's investment policies are governed by state statutes. The Town has adopted its own written investment policy which provides for the deposit of funds in FDIC insured commercial banks or trust companies located within the state. The Town is authorized to use demand deposit accounts, time deposit accounts and certificates of deposit. Collateral is required for demand deposit accounts, time deposit accounts and certificates of deposit at 100% of all deposits not covered by Federal deposit insurance. The Town has entered into custodial agreements with the various banks which hold their deposits. These agreements authorize the obligations that may be pledged as collateral. Such obligations include, among other instruments, obligations of the United States and its agencies and obligations of the State and its municipal and school district subdivisions. Investments — Permissible investments include obligations of the U.S. Treasury, U.S. Agencies, repurchase agreements and obligations of New York State and its political subdivisions. The Town follows the provisions of GASB Statement No. 72, "Fair Value Measurement and Application", which defines fair value and establishes a fair value hierarchy organized into three levels based upon the input assumptions used in pricing assets. Level 1 inputs have the highest reliability and are related to assets with unadjusted quoted prices in active markets. Level 2 inputs relate to assets with other than quoted prices in active markets which may include quoted prices for similar assets or liabilities or other inputs which can be corroborated by observable market data. Level 3 inputs are unobservable inputs and are used to the extent that observable inputs do not exist. Risk Disclosure Interest Rate Risk - Interest rate risk is the risk that the government will incur losses in fair value caused by changing interest rates. The Town does not have a formal investment policy that limits investment maturities as a means of managing its exposure to fair value losses arising from changing interest rates. Generally, the Town does not invest in any long-term investment obligations. 4 Page 49 of 80 Town of Mamaroneck, New York Town Justice Court Note to Financial Statement (Concluded) December 31 2020 Note 1 - Summary of Significant Accounting Policies (Continued) Custodial Credit Risk - Custodial risk is the risk that in the event of a bank failure, the Town's deposits may not be returned to it. Government Accounting Standards Board ("GASB"), Statement No. 40, "Deposit and Investment Risk Disclosures — an amendment of GASB Statement No. 3," directs that deposits be disclosed as exposed to custodial credit risk if they are not covered by depository insurance and the deposits are either uncollateralized, collateralized by securities held by the pledging financial institution or collateralized by securities held by the pledging financial institution's trust department but not in the Town's name. The Town's aggregate bank balances that were not covered by depository insurance were not exposed to custodial risk at December 31, 2020. Credit Risk - Credit risk is the risk that an issuer or other counterparty will not fulfill its specific obligation even without the entity's complete failure. The Town does not have a formal credit risk policy other than restrictions to obligations allowable under General Municipal Law of the State of New York. Concentration of Credit Risk - Concentration of credit risk is the risk attributed to the magnitude of a government's investments in a single issuer. The Town's investment policy limits the amount on deposit at each of its banking institutions. 5 Page 50 of 80 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 TO: Town Board FROM: DATE: April 7, 2021 SUBJECT: Authorization- Consultant Services- Myrtle Blvd/North Chatsworth Intersection ATTACHMENTS: M& -f43= - Page 51 of 80 Memorandum To: Supervisor and Town Board Re: Proposal- Intersection Study Myrtle Blvd & North Chatsworth Avenue Date: March 31, 2021 TE 1, 91/1-.381-7810 FAX 914-381-7809 w\v\v.towtiofiiiaiiia�,(�)ii(,(l�ii y.org In the course of planning the proposed Madison Avenue/New Jefferson Street improvements, residents of the Washington Square neighborhood have asked if the Town can review turning movements at Myrtle Blvd & North Chatsworth Avenue. Of particular concern are the turning movements from the eastbound direction of Myrtle Blvd onto North Chatsworth Avenue. Attached is a proposal from Barton and Loguidice (B&L) to study the intersection. Barton and Loguidice is the consulting firm retained for the Madison Avenue project. Briefly described B&L propose to observe the intersection and collect data for a total of 6 hours and prepare design alternatives for improving the turning movements at the intersection. For the work described in the proposal the fee would be $5,000. If indeed a change is to be considered at the intersection it is best that the Town have a consulting firm provide a detailed analysis. Because B&L is already working on Madison Avenue, they are able to offer a very reasonable fee for the analysis and design proposals. UVWN04-411M aw-W1019-AR USIXTARIL THEIR PROPOSAL DATED MARCH 30,2021. AND THAT THE TOWN BOARD IT TITINJT , TT low M• `Stephen V. Altieri Town Administrator 4M top hwt'd on ko�6'd PafwPage 52 of 80 Town of Mamaroneck lr Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OFT1 11"AMN ADMINISTRATOR Memorandum To: Supervisor and Town Board Re: Proposal- Intersection Study Myrtle Blvd & North Chatsworth Avenue Date: March 31, 2021 TE 1, 91/1-.381-7810 FAX 914-381-7809 w\v\v.towtiofiiiaiiia�,(�)ii(,(l�ii y.org In the course of planning the proposed Madison Avenue/New Jefferson Street improvements, residents of the Washington Square neighborhood have asked if the Town can review turning movements at Myrtle Blvd & North Chatsworth Avenue. Of particular concern are the turning movements from the eastbound direction of Myrtle Blvd onto North Chatsworth Avenue. Attached is a proposal from Barton and Loguidice (B&L) to study the intersection. Barton and Loguidice is the consulting firm retained for the Madison Avenue project. Briefly described B&L propose to observe the intersection and collect data for a total of 6 hours and prepare design alternatives for improving the turning movements at the intersection. For the work described in the proposal the fee would be $5,000. If indeed a change is to be considered at the intersection it is best that the Town have a consulting firm provide a detailed analysis. Because B&L is already working on Madison Avenue, they are able to offer a very reasonable fee for the analysis and design proposals. UVWN04-411M aw-W1019-AR USIXTARIL THEIR PROPOSAL DATED MARCH 30,2021. AND THAT THE TOWN BOARD IT TITINJT , TT low M• `Stephen V. Altieri Town Administrator 4M top hwt'd on ko�6'd PafwPage 52 of 80 March 30, 2021 Mr. Stephen V. Altieri Town Administrator Town of Mamaroneck 740 West Boston Post Road Mamaroneck, NY 10543 RE: Proposal — Professional Consulting Services — Myrtle Boulevard and North Chatsworth Avenue Intersection Study File: 703. Dear Mr. Altieri: Barton & Loguidice, D.P.C. (B&L) is pleased to provide this letter proposal to conduct a turning movement traffic study to investigate turning movement options for the intersection of Myrtle Boulevard and North Chatsworth Avenue. Project Background The origins of this issue appear to be as follows: • Traffic congestion for right turning and through movement vehicles • Conflict point across the intersection with lane shift • Conflict point with lane shift and left turns to Murray Avenue • Potential to limit left turns to North Chatsworth Avenue from Myrtle Avenue northbound The Town is looking to collect data involving turning movements and driver behavior at this intersection for use in a potential traffic operations revision. Below is an outline of a scope of work for the evaluation of this matter. Consider this scope to be the minimum requirements and other recommended additional analysis or review may arise as the project progresses. Project Understanding Task 1- Data Collection • B&L will visit the site to perform intersection turning movement counts. Intersection turning movement counts will be collected for a total of 6 hours from 7:00 AM to 9:00 AM and 4:00 PM to 7:00 PM on a weekday, at the following two intersections: o Myrtle Boulevard at North Chatsworth Avenue o Myrtle Boulevard at Murray Avenue The experience to listen The power to 10 Airline Drive, Suite 200 Albany, NY 12205 o Office: 518-218-1801 a Fox., 518-218-1805 • SartonandLoguidice.com solve 9 Page 53 of 80 Mr. Stephen V. Altieri Town of Mamaroneck March 30, 2021 Page 2 Task 2 — Preliminary Design • Existing traffic volumes for the weekday peak hour will be determined from the intersection turning movement data collected. + The existing traffic volume will be presented in a figure and summarized in the Final Report • Existing intersection level of service and capacity analysis will be completed for the study area intersections for the weekday peak hour. Analysis will be completed utilizing the Synchro Software and the procedures contained in the Highway Capacity Manual, 61" Edition. The results of the analysis will be presented in a table format and summarized in the Final Report. • B&L will develop three (3) concept designs with alternative travel lane layouts at the intersection of Myrtle Boulevard and North Chatsworth Avenue. • B&L will develop future (Build) intersection level of service and capacity analysis for the three (3) concept designs. + B&L will develop cost estimates for the three (3) concept alternatives and present them in the Final Report. Report Results of the study will be submitted to the Town as a Draft Report for initial review and a revised Final Report after the Town's review. Meetings It is anticipated that two (2) virtual meetings will take place with the Town and are included in the proposed scope of work. Proposed Project Fee The following fee reflects the completion of the scope of work described above. B&L understands that we propose to complete the scope of services for a Lump Sum Fee of $ 5,000. This includes expenses and labor. The services would be invoiced monthly based on the percentage of work complete and in accordance with the attached Standard Terms and Conditions. We estimate the study will be completed in one (1) month from the notice to proceed from the Town. Schedule The B&L team can begin work immediately upon approval of the proposed Scope and Contract. If this is agreeable, please indicate by signing below and returning an original copy to Barton & Loguidice, D.P.0 Page 54 of 80 Mr. Stephen V. Altieri B Town of Mamaroneck �� March 30, 2021 Page 2 IN WITNESS WHEREOF, The Town of Mamaroneck, and Barton & Loguidice, D.P.C. have duly executed this agreement dated as of the day and year first above written. Owner: Town of Mamaroneck Signature: Print Name: Title: Thank You I Thomas C. Baird, P.E. Associate TCB/PJC Engineer: Barton & Loguidice,7D.P.C. Signature: Print Name: Thomas C. Baird Title: Associate Page 55 of 80 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 TO: Town Board FROM: DATE: April 7, 2021 SUBJECT: Authorization- Renewal of Agreement Southeast Consortium ATTACHMENTS: M I R! MOMENT[= or, Page 56 of 80 Town of Mamaroneck Town Center -oneck, NY 10543-3353 740 West Boston Post Road. Mamai OFFICE 01"T1--1ETOWN ADMINISTRATOR Memorandum To: Supervisor and Town Board Re: Authorization- Renewal of Inter-A•gency Agreemen5 Southeast Consortium 2021 Date: March 31, 2021 TEL 914-381-7810 FAX 914-381-7809 Attached is the proposed renewal agreement between the Town and the Southeast Consortium. The Consortium is a group of eleven communities in Westchester that have joined together to provide special recreation programs and opportunities for residents with intellectual and/or developmental disabilities. The Town of Mamaroneck was one of the original founding members of the Consortium in 1.981. Since then they have provided specialized programming for eligible residents of the Town that would otherwise be difficult for the Town government to provide through its traditional recreation programming. The Town's contribution to the Consortium is $25,415. This amount has remained constant for the last five years. Stephen V. Altieri Town Administrator 49, to Page 57 of 80 Tax Exempt # - 13-6007302 DEPARTMENT 0 "11 a VENDOR NUMBER TOWN OF MAMARONECK 740 W. Boston Post Road Mamaroneck, NY 10543 VFNn()R NAME A ADDRESS F1 W-9 New vendor Tax ID # R Receiving Document M Bid/Quote Attached 11 Town Board Resolution M NYS Contract # ffiym BUDGET CODE AMOUNT DESCRIPTION OF PURCHASE AMOUNT '7316, t S- N's 20 6,j (,j',p e PvV14, Z'S7 Lj N"" TOTAL: sr( Invoice Number Invoice Date DESCRIPTION OF PURCHASE AMOUNT N's 20 6,j (,j',p e PvV14, Z'S7 Lj N"" I hereby certify that the materials above specified have been received in good condition without substit4ti)n, th/ese� service properly performed and that the quantities thereof have been verified with the cepti n or crepancies noted and all charges are correct. DEPARi�ENHEAD APPROVAL & SIGNATURE DATE TOTAL VOUCHER AMOUNT Page 58 of 80 March 12, 2021 740IS V[.S'I"E1,OSN"ONP(')SI-R(,.)AE),SM..JI-TE',3,I8o MAMARUNIECK, NEVV�'ORK o10543-3357 TEL(914)698-5232 l:AK(914)698-7125 WWW'Secrec'olg Ms. Jill Fisher, Superintendent Department of Recreation Town of Mamaroneck 740 W. Boston Post Road Mamaroneck, NY 10543 2021 Municipal Agreement between the South East Consortium for Special Services, Inc, (SEC) and the Town of Mamaroneck. Please remit at your earliest convenience. Please note this amount reflects zero increase from 2020. Please sign both enclosed agreements and return one with your remittance. Thank you. Je you. Spenner- ind Executive Director Pwr()tgjy Sewdng Tccwn and Viflage oMamaroneck * "Fbvvn of Pehan-E # \hHage of Ryc, Brook 0, Wlage of Poit (;N,'.�ster 0 Vdkige of Lafdir-nont I Uty of Rye Town and Vfflage of Scarsdale 0 Town of Eastchester, 6 ViHage of EfronxviflO I'/�IlagEOf 'FLICkOhOe own and Wage of Harnson Page 59 of 80 South East Consortium for Special Services, Inc. (SEC) Inter -Agency Agreement for 2021 This agreement made by and between the SEC, a not-for-profit corporation of the state of New York; City of Rye, a municipal corporation of the state of New York; Town of Harrison/Village of Harrison, a municipal corporation of the state of New York; Town of Mamaroneck municipal corporation of the state of New York; Town of Pelham, a municipal corporation of the state of New York; Town of Eastchester, a municipal corporation of the state of New York; Village of Rye -Brook, a municipal corporation of the state of New York; Village of Scarsdale, a municipal corporation of the state of New York; Village of Portchester, a municipal corporation of the state of New York; and the Village Mamaroneck, a municipal corporation of the state of New York shall enable said component municipalities the opportunity to provide collective programs of special recreation services and respite opportunities for citizens with Intellectual and /or Developmental Disabilities (I/DD) through participation in SEC as appropriate and available. Now, therefore, the parties hereto agree as follows: FIRST: The parties shall jointly operate a special recreation program for citizens with Intellectual and /or Developmental Disabilities (I/DD) residing or domiciled within the corporate limits of their respective municipalities to the best of its capabilities and available resources. SECOND: The program shall be funded through each municipality in accordance with a schedule attachment hereto and main part hereto establishing respective shares which shall be in addition to any third party sources of funding. Said local share shall be paid to SEC at the municipalities' earliest convenience in the current calendar year unless otherwise mutually agreed upon. THIRD: The substantive program policy shall be the joint responsibility of all the parties, but shall be carried out administratively by the SEC in the same manner as any other program(s) for which said council would otherwise individually be responsible. Administrative services include, but not limited to accounting, payroll, legal, personal, insurance and risk management. In addition, the SEC on the behalf of the program, may apply an receive grants and other third party sources of revenue and may further enter into agreements on behalf of the program which other governmental agencies and not- for-profit organizations providing partial or full support of any program or activity to be provided hereunder. FOURTH: The Board of Directors, consisting, in part, of a designee from each component municipality shall have policy - making power for the program, and which shall further have the power to adopt rules, regulations, and procedures for the governing of the program affairs in a manner consistent herewith. FIFTH: The SEC shall procure and maintain liability insurance at its own cost and expense relating to all activities sponsored by and performed by the program which insurance shall protect the interest of the parties hereto as named insureds. Said insurance limit and amounts will be determined by resolution by the Board of Directors. SIXTH: The Chief Fiscal Officer of the SEC shall be the Treasurer. Page 60 of 80 SEVENTH: Programs shall be held through the component municipalities, utilizing existing and available munidpal/conmmunitv/comme/cie|facilities and resources. EIGHTH: The SEC shall provide special recreation programs and respite opportunities for component municipalities and will accommodate participants from outside the consortium area in accordance with agency guidelines currently enforced and inplace. NINTH: The agreement shall be in effective for the calendar year 2021 and upon further agreement of the parties, may be amended and /or extended from year to year thereafter. TENTH: The SEC shall deliver to each component municipality a current Certificate of Insurance verifying the existence of such insurance and naming said component municipality as Additional Insured. The SEC shall hold harmless, indemnify, and defend the Town mfMamaroneck, its employees, officials and agents from any and all claims, suits and actions arising out of the activities of the special recreation and respite programs provided by the SEC. The SEC shall provide the Town of Mamaroneck a copy of the Certificate of Insurance naming the Town of Mamaroneck as an Additional insured. In witness where of the parties here to have executed this agreement as the day in the year above xvnncen. South East Consortium for Special Services, Inc. � uy� Jen ni rSpennepmno,ExecunveDirector � Town of Mamaroneck Print name and title Signature Page 61 of 80 South East Consortium for Special Services, Inc. (SEC) Inter -Agency Agreement for 2021 This agreement made by and between the SEC, a not-for-profit corporation of the state of New York; City of Rye, a municipal corporation of the state of New York; Town of Harrison/Village of Harrison, a municipal corporation of the state of New York; Town of Mamaroneck municipal corporation of the state of New York; Town of Pelham, a municipal corporation of the state of New York; Town of Eastchester, a municipal corporation of the state of New York; Village of Rye -Brook, a municipal corporation of the state of New York; Village of Scarsdale, a municipal corporation of the state of New York; Village of Portchester, a municipal corporation of the state of New York; and the Village Mamaroneck, a municipal corporation of the state of New York shall enable said component municipalities the opportunity to provide collective programs of special recreation services and respite opportunities for citizens with Intellectual and /or Developmental Disabilities (I/DD) through participation in SEC as appropriate and available. Now, therefore, the parties hereto agree as follows: FIRST: The parties shall jointly operate a special recreation program for citizens with Intellectual and /or Developmental Disabilities (I/DD) residing or domiciled within the corporate limits of their respective municipalities to the best of its capabilities and available resources. SECOND: The program shall be funded through each municipality in accordance with a schedule attachment hereto and main part hereto establishing respective shares which shall be in addition to any third party sources of funding. Said local share shall be paid to SEC at the municipalities' earliest convenience in the current calendar year unless otherwise mutually agreed upon. THIRD: The substantive program policy shall be the joint responsibility of all the parties, but shall be carried out administratively by the SEC in the same manner as any other program(s) for which said council would otherwise individually be responsible. Administrative services include, but not limited to accounting, payroll, legal, personal, insurance and risk management. In addition, the SEC on the behalf of the program, may apply an receive grants and other third party sources of revenue and may further enter into agreements on behalf of the program which other governmental agencies and not- for-profit organizations providing partial or full support of any program or activity to be provided hereunder. FOURTH: The Board of Directors, consisting, in part, of a designee from each component municipality shall have policy - making power for the program, and which shall further have the power to adopt rules, regulations, and procedures for the governing of the program affairs in a manner consistent herewith. FIFTH: The SEC shall procure and maintain liability insurance at its own cost and expense relating to all activities sponsored by and performed by the program which insurance shall protect the interest of the parties hereto as named insured's. Said insurance limit and amounts will be determined by resolution by the Board of Directors. SIXTH: The Chief Fiscal Officer of the SEC shall be the Treasurer. Page 62 of 80 SEVENTH: Programs shall be held through the component municipalities, utilizing existing and available municipal/community/commercial facilities and resources. EIGHTH: The SEC shall provide special recreation programs and respite opportunities for component municipalities and will accommodate participants from outside the consortium area in accordance with agency guidelines currently enforced and inplace. NINTH: The agreement shall be in effective for the calendar year 2021 and upon further agreement of the parties, may be amended and /or extended from year to year thereafter. TENTH: The SEC shall deliver to each component municipality a current Certificate of Insurance verifying the existence of such insurance and naming said component municipality as Additional insured. The SEC shall hold harmless, indemnify, and defend the Town of Mamaroneck, its employees, officials and agents from any and all claims, suits and actions arising out of the activities of the special recreation and respite programs provided by the SEC. The SEC shall provide the Town of Mamaroneck a copy of the Certificate of Insurance naming the Town of Mamaroneck as an Additional Insured. In witness where of the parties here to have executed this agreement as the day in the year above written. South East Consortium for Special Services, Inc. � -'�JennC�i r Spenner Kind, acutive Director Town of Mamaroneck Print name and title Signature Page 63of8O C) 00 4- 0 a� rn ca South East Consortium for Special Services, Inc. Number of Citizens Served/Program Hours for 2020 $28,586 66 4284.50 185 4469.50 6.40 $25,415 40 3855.25 166 4021.25 6.32 $21,829 6 584 124 708 30.83 $21,333 28 1078 9 1087 19.63 $15,334 28 2,514.50 9 2523.5 6.47 $13,972 20 1222 185 1407 9.93 $12,090 10 1403.50 16.5 1420 8.51 $7,381 5 435 9 444 16.62 $ 6,419 9 601 9 610 10.52. NYSIF New York Striate Msuraricc Fund WESTCHESTER ONE, 44 SOUTH BROADWAY, 10TH FLOOR, WHITE PLAIDS, NY 10601-4411 CERTIFICATE OF WORKERS' COMPENSATION INSURANCE (RENEWED) A A A A A A 133076622 SOUTH EAST CONSORTIUM FOR SPECIAL SERVICES INC 740 WEST BOSTON POST ROAD MAMARONECK NY 10543 SOUTH EAST CONSORTIUM FOR SPECIAL SERVICES INC 740 WEST BOSTON POST ROAD MAMARONECK NY 10543 SCAN TO VALIDATE AND SUBSCRIBE CERTIFICATE HOLDER 060520192 TOWN OF MAMARONECK 740 W. BOSTON POST RD MAMARONECK NY 10543 POLICY NUMBER CERTIFICATE NUMBER POLICY PERIOD DATE W 785 498-7 339185 I 06/01/2020 TO 06/01/2021 6/29/2020 THIS IS TO CERTIFY THAT THE POLICYHOLDER NAMED ABOVE IS INSURED WITH THE NEW YORK STATE INSURANCE FUND UNDER POLICY NO. 785 498-7, COVERING THE ENTIRE OBLIGATION OF THIS POLICYHOLDER FOR WORKERS' COMPENSATION UNDER THE NEW YORK WORKERS' COMPENSATION LAW WITH RESPECT TO ALL OPERATIONS IN THE STATE OF NEW YORK, EXCEPT AS INDICATED BELOW, AND, WITH RESPECT TO OPERATIONS OUTSIDE OF NEW YORK, TO THE POLICYHOLDER'S REGULAR NEW YORK STATE EMPLOYEES ONLY. IF YOU WISH TO RECEIVE NOTIFICATIONS REGARDING SAID POLICY, INCLUDING ANY NOTIFICATION OF CANCELLATIONS, OR TO VALIDATE THIS CERTIFICATE, VISIT OUR WEBSITE AT HTTPS://WWW.NYSIF.COM/CERT/CERTVAL.ASP. THE NEW YORK STATE INSURANCE FUND IS NOT LIABLE IN THE EVENT OF FAILURE TO GIVE SUCH NOTIFICATIONS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS NOR INSURANCE COVERAGE UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICY. BY CAUSING THIS CERTIFICATE TO BE ISSUED TO THE CERTIFICATE HOLDER, THE POLICYHOLDER UNDERTAKES TO PROVIDE THE CERTIFICATE HOLDER 30 CALENDAR DAYS' NOTICE OF ANY CANCELLATION OF THE POLICY. VALIDATION NUMBER: 1043937435 U-26.3 NEW YORK STATE INSURANCE FUND DIRECTOR, INSURANCE FUND UNDERWRITING Page 65 of 80 NEW Workers' YORK Compensation CERTIFICATE OF INSURANCE COVERAGE \17�TE Board DISABILITY AND PAID FAMILY LEAVE BENEFITS LAW PART 1. To be completed by Disability and Paid Family Leave Benefits Carrier or Licensed Insurance Agent of that Carrier 1 a. Legal Name & Address of Insured (use street address only) 1b. Business Telephone Number of Insured WCSC SOUTHEAST CONSORTRW FOR SPECIAL SEf�VICESIhtCr)BASOUI(EAST CONSORrIUM 914-698-5232 740 WEST BOSTON POST ROAD SUITE 312 MAMARONECK, NY 10543 1c. Federal Employer Identification Number of Insured Work Location of insured (Only required if coverage is speciftallylitnited to or Social Security Number certain locations in Now York State, i.e., Wrap -Up Policy) 133076622 2. Name and Address of Entity Requesting Proof of Coverage .......... ... - ------ - ---- 3a. Name of Insurance Carrier (Entity Being Listed as the Certificate Holder) ShelterPoint Life Insurance Company Town of Mamaroneck 740 West Boston Post Road 3b. Policy Number of Entity Listed in Box "l a" Mamaroneck, NY 10543 DBL270987 3c. Policy effective period 01/01/2021 to 12/31/2021 4. Policy provides the following benefits: Z A. Both disability and paid family leave benefits. B. Disability benefits only. n C. Paid farnily leave benefits only. 5. Policy covers: F)CI A. All of the employer's employees eligible under the NYS Disability and Paid Family Leave Benefits Law. n B. Only the following class or classes of employer's employees: Under penalty of perjury, I certify that I am an authorized representative or licensed agent of the insurance carrier referenced above and that the named insured has NYS Disability and/or Paid Family Leave Benefits insurance coverage as described above. J 2/9/2021 Date Signed By (Signature of insurance carrier's authorized representative or NYS Licensed Insurance Agent of that insurance carrier) Telephone Number 516-829-8100 Name and Title Richard White, Chief Executive Officer IMPORTANT: If Boxes 4A and 5A are checked, and this form is signed by the insurance carrier's authorized representative or NYS Licensed Insurance Agent of that carrier, this certificate is COMPLETE. Mail it directly to the certificate holder. If Box 4B, 4C or 5B is checked, this certificate is NOT COMPLETE for purposes of Section 220, Subd. 8 of the NYS Disability and Paid Family Leave Benefits Law, It must be mailed for completion to the Workers' Compensation Board, Plans Acceptance Unit, PO Box 5200, Binghamton, NY 13902-5200. ­ ........ . ............... .. . ----­­­-- - - -­­----- PART 2. To be completed by the NYS Workers' Compensation Board (Only if Box 4C or 5B of Part 1 has been checked) State of New York Workers' Compensation Board According to information maintained by the NYS Workers' Compensation Board, the above-named employer has complied with the NYS Disability and Paid Family Leave Benefits Law with respect to all of his/her employees. Date Signed By (Sipriawn, of Authorized NYS Workers' Compensation Board Employee) Telephone Number Name and Title . ... .. . . ....... Please Note: Only insurance carriers licensed to write NYS disability and paid family leave benefits insurance policies and NYS licensed insurance agents of those insurance carriers are authorized to issue Form DB -120.1. Insurance brokers are NOT authorized to issue this form. DB -120.1 (10-17) III IIIII1111°011°20mi1iuiiivaimii�iiiilllllll Page 66 of 80 SOUTFAR-IZ AN(%FI ARA1 I CERTIFICATE OF LIABILITY INSURANCE AE(zo2o DNYYY) DATE (M THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy((es) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER NFP Property Casualty Services, Inc. 707 Westchester Avenue Suite 201 White Plains, NY 10604 c CT Erin Kinnarney PHONE FAX ac wo Ext : 888 468-8041 Arc No E erin.kinnarney_@nfp.com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A:Philadelphia Indemnily Insurance Company 18058 INSURED South East Consortium for Special Services Inc. Special Services Inc. 740 West Boston Post Road #318 Mamaroneck, NY 10543 INSURER B - INSURER C: INSURE D : INSURER E : INSURER F: nnvc0AGFR CERTIFICATE NUMBER: REVISION NUMBER: W..-, ��------------------- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE a OCCUR X PHPK2143251 1 6120/2020 6/2012021 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED $ 100,000 MED EXP (Any oneperson) 5,000 PERSONAL & ADV INJURY $ 1'000'000 GEN'LAGGREGAT LIRRMOoITAPPLIES PER: X POLICY E%&- F] LOC OTHER: GENERAL AGGREGATE $ 3'000'000 PRODUCTS•COMP/OPAGG $ 3'000'000 $ A AUTOMOBILE LIABILITY X ANY AUTO AUDI OS ONLY AUTOS ���p p� yyN D AUTOS ONLY AUT 8ffl PHPK2143251 6/20/2020 6/2012021 COMBINED SINGLE LIMIT 1,000,000 $ BODILY INJURY Per person BODILY INJURY (Per accident) $ .0 ?MAGE t AMAGE $ $ A X UMBRELLA LIAR EXCESS UAB X I OCCUR CLAIMS -MADE PHUB725817 6/20/2020 6/2012021 EACH OCCURRENCE $ 1'000'000 AGGREGATE $ 1'000'000 DED X RETENTION$ 10,000 $ WORKERS COMPENSATION AND EMPLOYERS' LIABILI Y Y I N ANY PROPIETOR/PAARTERE M%W)l EXCLUDED? Mryn If yos, describe under DESCRIPTION OF OPERATIONS below f A PER DTH- E L. EACH ACCIDENT $ E.L. DISEASE -EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT $ A General Liability PHPK2143251 6120/2020 6120/2021 Abuse 8r Molestation 1,000,000 DESCRIPTION OF OPERATIONS r LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if mora space Is required) Town of Mamaroneck is named Additional Insured as respects to General Liability so long as a written contract or agreement to such exists with the named Insured prior to a loss. CERTlFICAT= HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Town of Mamaroneck THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 740 West Boston Post Road = Mamaroneck, NY 10543 AUTHORIZED REPRESENTATIVE m f k ACORD 25 (2016103) ®1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Page 67 of 80 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 TO: Town Board FROM: DATE: April 7, 2021 SUBJECT: Report of Bids- Contract TA -21-05 Cleaning of Police Uniforms ATTACHMENTS: Page 68 of 80 Town of Mamaroneck Town Center I . J . . . . ..... 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF'] 'HETOWN ADMINISTRATOR Memorandum To: Supervisor and Town Board Re: Report of Bids- Contract #TA -21-05 Cleaning of Police Uniforms Date: March 31, 2021 TEL 914-381-7810 FAX 914-:381-7809 svaltiei-i@t:owr)ofi-fiai-riaro�iiecki-iy.()Yg www.t.owiiofriiaii)�lroIIEC4(tiy.org On March 16, 2021 the Town publicly opened and read bids for the above referenced contract. The scope of this contract includes the cleaning of police uniform trousers and shirts as provided for in the collective bargaining agreement with the Police Officers union. The Town received one bid for this contract submitted by Excelsior Cleaners on Boston Post Road. Attached is a copy of the bid proposal. The prices bid have been reviewed and appear to be reasonable. One of the advantages of this vendor is the proximity to the Police Department and the vendor's availability to the officers for dropping off and picking up uniforms. We have used Excelsior Cleaners previously and his service has been satisfactory. The contract is a two year contract covering the years 2021 and 2022. The vendor has agreed to hold the prices bid for the full term of the contract. Stephen V. Altieri Town Administrator 4V% too P611ted on Recycled Pape� Page 69 of 80 TOWN OF MAMARONECK WESTCHESTER COUNTY, NEW YORK PROPOSAL FOR CONTRACT # TA -21-05 CLEANING OF POLICE UNIFORMS To: The Members of the Town Board Of the Town of Mamaroneck Mamaroneck, New York 10543 Gentleman/Ladies: The undersigned as bidder, declares that the only persons interested in this proposal, or the contract proposed to be made, as principals, are as stated; that he/she has carefully examined the information to bidders and the specifications pertaining thereto; and proposes and agrees, if this proposal is accepted that he/she will enter into a contract with the Town of Mamaroneck to furnish the services specified in the manner and within the time prescribed for the following price: Cleaning of Police -Uniforms TROUSERS SHIRTS UNIT PRICES 2021 2022 `4.3.00 -4 -;R. OC9 Page 70 of 80 DATED: ., TOTAL NAME OF COMPANY I -ARC) d1510-4) 00 By: zz SONATURE PRINT NAME & TME TOWN OF MAMARONECK WESTCHESTER COUNTY, NEW YORK CLEANING OF POLICE UNIFORMS CONTRACT # TA -21-0S ARTICLES OF AGREEMENT f.�?/�9�'�i9a1 �G� 1• Ar S doi ng (Print Name of Bidder) business as (Company Name) of 134WIF (Address) hereby agrees to furnish services to the Town of Mamaroneck, Westchester County, New York in accordance with the Proposal, Information for Bidders and General Specifications which are attached to these Articles of Agreement and hereby made a part of this contract, (all of which Contract Documents the Contractor acknowledges he has read and examined) and to accept in full payment for the services listed in the Proposal, accepted by the Town of Mamaroneck at the net price of $ 3d9f% &I"-:fMWee"5 ,f ,3©O jrc s� .-,47 The Town of Mamaroneck, Westchester County, New York agrees to make payment in full for services accepted, after delivery within the time period specified. Upon the failure of the Contractor to perform in any manner, in accordance with the Proposals, Information for Bidders and Specifications, the Town has the right to cancel this contract. Page 71 of 80 IN WITNESS WHEREOF, the Town of Mamaroneck has caused this Contract to be executed by its duly authorized officers, who, however, incur no possible liability by reason of the execution thereof or of anything herein contained, and has hereunto set his hand and seal this day of TOWN OF MAMARONECK ATTEST: M Town Clerk Town Administrator ATTEST: By: - Contractor -8- Page 72 of 80 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 TO: Town Board FROM: DATE: April 7, 2021 SUBJECT: Authorization- Town Administrator Advisory Agreement Page 73 of 80 Advisor Agreement Between the Town of Mamaroneck and Stephen Altieri Whereas, on August 31, 2020 the Town Board appointed Stephen Altieri as interim Town Administrator to carry out the duties of Town Administrator and Whereas, the Town Board wishes to continue to have Stephen Altieri continue as an advisor to the Town to assist with the Town's administration until the recruitment of a new Town Administrator is completed. Therefore, the Town and Stephen Altieri agree to the following terms and conditions 1. The term of this agreement shall be April 1, 2021 through May 31, 2021. The Town, at its discretion, may request an extension to this agreement. 2. It is understood that Mr. Altieri shall provide the following services: a) Shall be available for approximately six hours per week for pre - scheduled conference calls or zoom meetings with Town staff to be scheduled through the Town Supervisor or Deputy Town Administrator to provide guidance on outstanding Town projects and operational decisions. b) Shall be available on a sporadic basis to receive phone calls for Town business outside of the meetings listed in section 2a. c) Where an emergency condition exists, shall be available as necessary to provide assistance. d) Shall draft and review memorandums and documents where necessary to assist the Town during the term of this agreement. e) Shall monitor e-mails to the Town Administrator and advise on responses where needed. 3. In order to complete the tasks as outlined in Section 2, Mr. Altieri shall be permitted during the term of the agreement to retain Town furnished computer and cellular phone 4. Mr. Altieri shall maintain his status as an employee of the Town of Mamaroneck. S. Compensation for the services described herein, Mr. Altieri shall be paid $2,800 biweekly. Nancy Seligson Town Supervisor Stephen V. Altieri Page 74 of 80 Resolution Temporary Transfer of Authority Chapter 3 of the Administrative Manual Purchasing Procedures Whereas, the Interim Town Administrator Stephen Altieri will effective April 2, 2021 transition to the role of consultant to the Town during the months of April and May of 2021 and Whereas, until the Town appoints a new Town Administrator it is necessary for the Town to continue its procurement and purchasing function Therefore it is, Resolved, that the Town Comptroller shall be granted the authority of the Town Administrator to execute all requisitions, purchase orders, claim forms and purchasing agreements as provided for in Chapter 3 of the Town's Administrative Manual Page 75 of 80 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 TO: Town Board FROM: DATE: April 7, 2021 SUBJECT: Resolution- Amendment- Town Purchasing Procedures ATTACHMENTS: =047111= - Page 76 of 80 Resolution Temporary Transfer of Authority Chapter 3 of the Administrative Manual Purchasing Procedures Whereas, the Interim Town Administrator Stephen Alfieri will effective April 2, 2021 transition to the role of consultant to the Town during the months of April and May of 2021 and Whereas, until the Town appoints a new Town Administrator it is necessary for the Town to continue its procurement and purchasing function Therefore it is, Resolved, that the Town Comptroller shall be granted the authority of the Town Administrator to execute all requisitions, purchase orders, claim forms and purchasing agreements as provided for in Chapter 3 of the Town's Administrative Manual Page 77 of 80 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 TO: Town Board FROM: DATE: April 7, 2021 SUBJECT: 2021 Operating Budget Amendment ATTACHMENTS: Page 78 of 80 Memorandum To: Stephen Altieri, Town Administrator Town Board Members From: Tracy Yogman, Town Comptroller Date: April 7, 2021 Re: 2021 Operating Budget Amendment TEL: 914/381-7850 FAX: 914/381-7809 towncomptroller(c)townofmamaronecl<.org In compliance with the Budget Policy the following 2021 budget amendment is recommended for approval: 1. Rent Subsidy Program The finances for the Town's Housing Assistance Program (Section 8) is currently managed on two separate accounting systems. Payroll and operational expenses are paid through the Town's General Fund. Rental expenses and federal reimbursement are recorded in a separate accounting system managed by the Community Services Department. To enhance internal controls, reporting and operational efficiencies, we will incorporate all of the program's financial processes into the Town's finances as of January 1, 2021. The Housing Assistance Program is considered a Special Grant Fund by the State Comptroller and the Town has been reporting it as such. The Comptroller will establish the Public Housing Fund (CD) in our accounting system and recommends the following transfer of the program budget from the General Fund to the CD Fund. Page 79 of 80 2021 OPERATING BUDGET AMENDMENTS GENERAL TOWN WIDE FUND (FUND A): Amount 1 Expense A.8610.1010 Salaries Decrease $ (334,506) Expense A.8610.1015 Overtime Decrease (3,000) Expense A.8610.1016 Longevity Pay Decrease (2,248) Expense A.8610.1018 Sick Incentive Decrease (680) Expense A.8610.1021 Salaries -Part Time Decrease (29,575) Expense A.8610.1030 Medical Buyout Decrease (5,000) Expense A.9000.9010 State Retirement Decrease (38,194) Expense A.9000.9030 Fica/Medicare Tax Decrease (27,852) Expense A.9000.9035 Commuter Tax Decrease (1,238) Expense A.9000.9045 Life Insurance Decrease (155) Expense A.9000.9060 Health Insurance Decrease (80,058) Expense A.9000.9070 Dental Insurance Decrease (5,862) Expense A.9000.9089 Optical Insurance Decrease (1,632) Revenue A.0000.4789 Federal Section 8 Admin Funds Decrease (530,000) PUBLIC HOUSING FUND (FUND CD): 1 Expense CD.8610.1010 Salaries Increase $ 334,506 Expense CD.8610.1015 Overtime Increase 3,000 Expense CD.8610.1016 Longevity Pay Increase 2,248 Expense CD.8610.1018 Sick Incentive Increase 680 Expense CD.8610.1021 Salaries -Part Time Increase 29,575 Expense CD.8610.1030 Medical Buyout Increase 5,000 Expense CD.9000.9010 State Retirement Increase 38,194 Expense CD.9000.9030 Fica/Medicare Tax Increase 27,852 Expense CD.9000.9035 Commuter Tax Increase 1,238 Expense CD.9000.9045 Life Insurance Increase 155 Expense CD.9000.9060 Health Insurance Increase 80,058 Expense CD.9000.9070 Dental Insurance Increase 5,862 Expense CD.9000.9089 Optical Insurance Increase 1,632 Revenue CD.0000.4789 Federal Section 8 Admin Funds Increase 530,000 Page 80 of 80