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HomeMy WebLinkAbout2020_11_02 Recreation Commission Minutes TOWN OF MAMARONECK RECREATION COMMISSION MEETING MINUTES November 2, 2020 PRESENT: James Druker, Chairman William Paonessa Rita Plansky Terry Rainaldi Susan Sigel Brian Welsh ALSO PRESENT: Jill Fisher, Superintendent of Recreation Stephen Altieri, Town Administrator Jaine Elkind Eney, Town Board Liaison Vicky Laoutaris, Recreation Supervisor Eileen Puleo, Commission Secretary CALL TO ORDER: The meeting held via Zoom was called to order at 7:00 P.M. by Commissioner Druker. ACCEPTANCE OF MEETING MINUTES: On a motion by Chairman Druker, seconded by Commissioner Paonessa, the Meeting Minutes of August 27, 2020 were unanimously approved as amended. SUPERINTENDENT’S UPDATE: Ms. Fisher reported the following: 1. Several programs are being offered this season. Most of the fall programs are being held outside and have been very well attended. A video has been uploaded to the website with Adult and Youth programs. 2. The attendant at the Memorial Park Tennis Courts will be on site limited hours st after October 1. The courts will remain open until early November. th 3. The youth pre-season Hockey Clinic began on September 29 with a full enrollment of 31. Last year we had an enrollment of 31. The House League th Recreation Hockey is scheduled to being on November 7. 4. The Recreation Department and Fire Department hosted a Halloween Drive-Thru st on Saturday, October 31. This was a well-attended socially distant event with approximately 800 – 1000 cars driving through the event. 5. Due to COVID-19, public skating session and skating school lessons will not proceed at this time. Hopefully, we will be able to resume sometime after the new year. 6. Ice rentals are proceeding well. MYHA has committed to renting $172,000 worth of ice rental for the months of September – November. Greenwich Skating Club and Greenwich Country Day School have also rented a few hours each. It is not certain the status of Mamaroneck High School hockey this year. 7. The Recreation Office will be upgrading their software system with Vermont Systems. This will be a cloud bases system and will be easier for users to use. 8. In January, 2021, Assistant Superintendent, Maria Gallagher will be retiring from the Recreation Department. Adjustments will be made to cover her responsibilities. 9. Locker room construction is still underway. Some issues have risen which has slowed down the progress. The new estimated completion date is for early January. 10. Hommocks Field usage has been very minimal this year. No one has used the fields during the spring or summer and we have light usage scheduled for this Fall. Town of Mamaroneck Recreation Commission Meeting Minutes November 2, 2020 - Page 2 SUPERINTENDENT’S UPDATE CONTINUED: 11. The TV monitors are slowly getting installed at the Ice Rink. These monitors will be used for locker room assignments and for on-going announcement and publicity. 12. The solar project at the ice ring is moving forward. Sunlight Solar Energy has received approval from Con Edison and construction will start before the end of the year. 13. The Town is in discussions with the insurance company with regards to addressing the mechanical equipment failure and repairs at the ice rink. The ice rink chillers have been declared an accident and insurance will cover $100,000. The insurance company will also provide us with lost of income, fence rental, fuel and additive at approximately $55,000 - $60,000. 14. The Town has been in discussions with LiveBarn. LiveBarn is a service that provides online broadcasting for hockey games and practices at many rinks around the country and Canada. Users would subscribe to a monthly subscription. LiveBarn will be required to provide and maintain their own network and equipment which will be housed within the rink. The Town would received 30% of all new revenue generated from subscriptions. Subscription fees start at $14.95/month. After further discussion, the Commission is All in Favor. 15. Several emails were enclosed for review from residents thanking us for the various services that we provided during the summer. 16. Program fliers were enclosed for review. The pool has new hours for the Fall Season. All programs are fully enrolled. 17. Susie thanked the Recreation Staff for all their hard work during COVID-19. Susie also questioned why the rate of pay for hockey coaches is different from staking instructors. Jill will check with Sara Beth on the average rate of pay that skating instructors get. RESOLUTION: The Recreation Commission resolves that the Town Board retain an independent consultant to provide a report as to both the likely costs and efficacy of exercising the Town’s eminent domain powers to appropriate the Hampshire Country Club. Furthur, that is feasible, the Town should consider doing this in conjunction with the Village of Mamaroneck. This facility (the Hampshire) has the potential to provide the residents of the Town and the Village with, among other things, a municipal golf course, a municipal pool, municipal tennis courts, and a restaurant that could be operated by a qualified individual or entity. 2021 RECREATION DEPARTMENT PROPOSED BUDGET: Stephen Altieri, Town Administrator and Tracy Yogman, Town Comptroller presented the Tentative 2021 Town Budget to the Town Board. The planning for the first half of 2021 is conservative due to COVID-19. Ms. Fisher reviewed the Proposed 2021 Recreation Department Budget. The 2021 Department Goals were reviewed as submitted: Memorial Park 1. Resume the variety of large group events held at the park. 2. Expand upon our outdoor program offerings if needed due to COVID related conditions. 3. Renovate the park with two new playgrounds which were last renovated in 2000. Adult Recreation 1. Increase participation numbers in all adult programming by 10%. 2. Expand upon our program offerings. 2020 2020 2021 2018 2019Adopted Adjusted 2020 2020 2021 Increase DEPTBudget CodeActualActualBudgetBudgetYear-to-DateProjectedBudget(Decrease) Hommocks FieldsA2010$ 40,262 $ 42,318$ 39,000$ 39,000$ 640 $ 640$ 33,000-15% Memorial ParkB2001 38,842 34,966 34,000 34,000 3,065 3,065 30,000-12% PoolA2025-2026,2070 668,504 649,180 644,000 644,000 (45,119) (39,718) 333,000-48% Ice RinkA2013,A2065-2068 1,174,814 1,209,810 1,137,500 1,137,500 529,609 817,318 827,000-27% Ice Rink- Rentals/LeaseA2014 16,250 27,023 16,000 16,000 19,183 22,223 34,065113% Youth ProgramsA2002,A3820 827,578 815,650 852,500 852,500 134,450 138,450 540,000-37% Adult RecreationA2001 98,362 100,895 87,000 87,000 22,392 24,792 59,000-32% Ice Rink TOTAL REVENUE$ 2,864,612 $ 2,879,842$ 2,810,000$ 2,810,000$ 664,220$ 966,770$ 1,856,065-34% 1. Resume public skating and learn to skate classes. 2. Secure additional alternative revenue sources during the summer months. 3. Replace non-working air conditioning and heat unit in the rink lobby. Add air conditioning to the rink office. 4. Purchase a new Zamboni Pool 1. Re-establish annual pool permit sales. 2. Resume a full schedule of public swim hours. 3. Re-establish aquatic programs throughout the year. 4. Expand the outdoor pool complex aquatic features to accommodate larger numbers of users and the high volume of summer camp usage. These improvements would also attract new families to purchase a permit. Town of Mamaroneck Recreation Commission Meeting Minutes November 2, 2020 - Page 3 2021 RECREATION DEPARTMENT PROPOSED BUDGET CONTINUED: General Recreation 1. Purchase and install a metal garage to store the kayaks in during the off season. Youth Programs 1. Increase participation in all miscellaneous youth programs. 2. Expand upon our program offerings that will meet the current COVID requirements. 3. Host day camps next summer. Ms. Fisher reviewed the Summary of Revenues and Appropriations as submitted: SUMMARY OF REVENUES SUMMARY OF APPROPRIATIONS 2020 2020 2021 Budget 2018 2019 Adopted Adjusted 2020 2020 2021 Increase DEPTCodeActualActualBudgetBudgetYear-to-DateProjectedBudget(Decrease) General RecreationA7020$ 412,577 $ 434,779 $ 444,203$ 444,203$ 314,634 $ 411,733$ 455,7983% Playgrounds & RecB7140 57,213 57,038 68,650 68,650 28,473 36,972 65,700 -4% PoolA7180 769,731 784,853 834,384 834,384 428,720 476,877 755,523-9% Ice RinkA7265 667,482 703,460 740,480 890,295 443,357 702,258 764,4523% Youth ProgramsA7310 668,078 644,626 777,017 777,017 92,096 134,527 473,012-39% Youth Programs-COOPB7310 20,000 20,000 20,000 20,000 - - 20,000 0% Adult RecA7620 98,395 103,261 109,094 109,094 46,721 54,343 67,756 -38% TOTAL APPROPRIATIONS$ 2,693,476$ 2,748,017$ 2,993,828$ 3,143,643$ 1,354,001$ 1,816,710$ 2,602,241-13% ADJOURNEMENT: There being no further business to come before the Commission, on a motion by Chairman Druker, seconded by Commissioner Paonessa, the meeting was adjourned at 8:20 P.M.