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2021_03_03 Town Board Meeting Packet
'y tt . •FOUNDED 1661 • TOWN OF MAMARONECK TOWN BOARD AGENDA Wednesday, March 3, 2021 5:00PM TOWN BOARD WORKSESSION: Work Sessions of the Town Board are public meetings. Members of the public are able to view the meeting on cable access television (Optimum 75, 76 & 77 or Verizon Fios 34, 35 & 36) or on https://Imcmedia.org/; however, there is no public commentary. Opportunity for public comments will be provided during the regular Town Board meetings when citizen comments are requested or when public hearings are held. 1. Request for Executive Session 2. Town Clerk Memo Parking Lot 3. Local Law Property Management 4. Review Communicable Disease Response Plan 5. Discussion Consultant 5G/ Cell Tower Law Review 6. G and S Community Solar Anchor Contract 7. Floor Area Ratio Law 8. New Business 8:00PM - Town Board Meeting - Members of the public are able to view the meeting on cable access television (Optimum 75, 76 & 77 or Verizon Fios 34, 35 & 36) or on https://Imcmedia.org/ or via Zoom. Please copy and paste the link below into your browser to join the webinar: https://us02web.zoom.us/j/88265724804?pwd=RkFEOWFjVVV2bVQxVm9UeTZZMzdN UT09#succes s Passcode: 384422 During a public hearing or the citizen's comment section, residents may "raise their hand" in Zoom to be granted access to speak directly to the Town Board. Those who are viewing the meeting on local municipal access television of LMC Media's website may submit their comments or questions to publicgc@townofmamaroneckny.org Presentation - Comprehensive Plan and Introduction of Steering Committee SUPERVISOR'S REPORT PUBLIC HEARING 1 Addition of members of the Town of Mamaroneck Housing Authority to the List Sensitive Positions in the Code of Ethics 2 Supersession of Sections 267 (7-a) and 271 (7-a) of the New York Town Law in the Town of Mamaroneck 3. Resolution Planning/Zoning Board Authorized Training Agency 4. Prohibition on Parking between the paved areas on East and West Brookside Drives and the Brook CITIZEN COMMENTS BOARD OF FIRE COMMISSIONERS Page 1 of 116 1. Fire Claims 2. Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK 1. Authorization- Extension of Lawn - Maintenance Contract at Hommocks Field/Pool 2. Authorization - G and S Community Solar Agreement 3. Authorization - New York State Contract Bus Grant 4. Renewal of Retainer - Counsel to Planning and Zoning Board 5. Appointment of Assistant Engineer 6 Set Public Hearing - Property Management Law 7. Authorization - Consultant Contract - 5G/Cell Tower Law Review 8. Certiorari 9. 2020 Capital Budget Amendments 10. 2020 Operating Budget Amendments REPORT OF MINUTES REPORTS OF THE COUNCIL TOWN CLERK'S REPORT NEXT REGULARLY SCHEDULED MEETING - MARCH 17, 2021 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator's office at 381-7810. Page 2 of 116 REQUEST FOR EXECUTIVE SESSION (moi I Town of Mamaroneck \J/ ( Office of the Town Clerk, Town Center r g 1 O 9 740 West Boston Post Road, Mamaroneck, NY I � �� 10543-3353 I- . } x Christina Battalia, RMC, CMC TEL:914/381-7870 •FOUNDED 1661 ' Mamaroneck Town Clerk FAX:914/381-7813 CBattalia@townofmamaroneckNY.org MEMORANDUM DATE: February 2,2021 TO: Town Board FROM: Town Clerk SUBJECT: 15 Minute Parking Myrtle Blvd/ Disabled Parking Myrtle Blvd /Scooter Parking Lot A At a previous Town Board meeting the subject of the four(4) 15 minute parking spaces in front of 172-166 Myrtle Blvd was discussed (see photo A). At that time, it was thought that a local law would need to be drafted. Upon further review,the solution to adopt these four (4) 15 minute spaces is to amend the resolution that designates the Vehicle and Traffic (V&T), Article IV, Other Paid Parking, §219—56 Cost, days,times and methods of payment.Attached is a draft resolution for your review, as well as a copy of the currently adopted resolution. Additionally,the Town Board should review the fee for the 15 minute parking as well as the addition of holidays (potentially)to the ten (10) designated spaces along Maxwell. Those spaces currently do not have a holiday waiver, as do the other paid parking designated in the resolution. In reviewing the spaces along Myrtle Blvd, I found that a continuous issue with the disabled parking space in front of 172 Myrtle Blvd still exists.There is a designated disabled parking space at that location in the V&T,there is a sign located at the space (see photo B), but the blue painted lines designating the space have been repainted white. This situation should be resolved. I would like to recommend the addition of scooter parking in Lot A. We have had calls about scooter parking and we have historically referred them to the Village of Larchmont as they have designated scooter-parking permits. I would suggest that we designate four(4) spaces and sell them at a reduced rate. The placement of the scooter spaces would not remove vehicle spaces. See photos (C)and (D). One suggestion would be for a reduced Meter Permit fee (vehicles pay$110.00) with the additional hourly pay station payment required,and a reduced Daytime Permit fee (vehicles pay$900.00) with no hourly fee. For comparison the Village of Larchmont charges$225.00 for their scooter permit. Finally,we have an ongoing issue with the lower level of Lot B (parking deck) during snowstorms when the Area Business vehicles are in the lot until 6:00 pm,while 24 hour permit holders are trying to get off the roads. Some discussion of potential solutions should be discussed. Christina Page 4 of 116 ,-/ \ 1 \ \ ,, , ...., . . / , . • . . ., • .. , . • ......., 1 . i : [''''' ' k' 1''',• : Nur 7. idIf r‘d LI ......, . r F k _ „,„, ; ,, • , :;; t/' '1. '' y [.. k . r7:7?i' Yi .t A latY l' i ' r , 3 t^. I . t + , i' , ! & N -a li - - ,. • ki - Ili IV F I = i , VI :iiirs4 . , C7 .5 • .1.• '' .'I, '' • . 'k.,, r' '' - 4 • V Ail r'.•' I ' ' . ,1._ ‘ • s ,,4 1.. ' ,..• ..-,0,,, 4 •• , , , _,,•IT,i' , , - 4, . • 4 *; , 1. ''. ' • -2. ' --11610104pr' , A r i ," •,`•r::•?''.,'," ` r.tr'1,044'41f. 4 . . s ‘7 &r;..0 4.--- ' " A - - 1:2221 4,4 • /-- t, I ,. pi i ... -,1 •*,- II': - • . .•• - --...L'',tw 7- -. -- 11' - , - ,,„; 4<2,4 • i '.--' , . - --- , . . - , • ;r- '' ="•:-•--ya%44.4:4-...1;-41,34, ri. "-:!'.;-,*.,..- -- - — '- - .., / „ .s . - - - I . - • •^'''-'4;':-.-:::re't--- ''.7.----.'77...,irgt5i:4.-..''.'..':,'t'''''''''''',4" .,...^.1.1•14t4,4 -':. „ ' .-:i' . -, - '; . , :. 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' ';11 ' lik. •LI:'-1; ",If -7;,0,1*a.04441'. '-i: Ki./. ;4•Y tr ',:aff ..4. fritt;,j4 a.i'i,/I.': a ,,..e Kv. , •s',„,,i 1.... ' !-. ta,orTal, *'-'1,444,,M. . :.,44,,,, i i fr---: -A:s.f.;-..,,,,.' ..fav - --,,- ' ti % iii,1;;;k: r 4,4'cr;:4 ' A 1: 0.? ,,,, RD k."4('',/,, '1, tigio`wev , •I( 4: ..e;441--makkif-ti,-,,,,,),...,,,, ..1.,-..--:, 4. i.r.7-1••4. -";-,..;.f.-,,,, ,, IIK, • . .,.,„'h'41,r W r'-, . 4 4 Ov 'i''rtfA.- • gaati,,d7..,0,..t.,„4,Vvt 1. 74 ., 'qe):14,olv ',. '''-}, " ..41gi.:`0,_,'k '.4"At--..i'''• ,r.7/ -',.34,"tros:• ,, i-,.-.1.,-ivs ' • t., Ao-,,,,v,',•44k:',otkl,Ns. t1.32M 4 '•• •• lb ',N. A-. ',,,t, 1 d.,-,,Iri.-- - ry.,,, -:.• I'• .., ",,90,;tfr. - , s'/,'-2' . • r if'ir,,ow '- .,„4;..i-*•.$(fer,,• . (')'4 ,1-ziAtio. " 4 4., I.4 4i' ,,..,.‹ ' ,,v.f- ,-4 r . .+ial • • c. A• i . Page 5 of 116 DRAFT TO AMEND RESOLUTION FOR V&T 219-56 A. RESOLVED, that the resolution passed by the Mamaroneck Town Board on establishing fees, days, times and methods of payment for parking on designated public highways is rescinded and the following is substituted in its place: The four (4) designated parking spaces on Myrtle Boulevard lying in front of the properties known by the street addresses of *** Myrtle Boulevard and *** Myrtle Boulevard shall allow parking for fifteen (15) minutes between 8:00 am to 6:00 pm (prevailing time), Monday through Saturday, except holidays at a fee of $ TB TO DECIDE . The remaining twenty two (22) designated parking spaces on both sides of Myrtle Boulevard between North Chatsworth Avenue and Madison Avenue shall allow parking for up to three (3) hours from 8:00 am to 6:00 pm (prevailing time), Monday through Saturday, except holidays at a fee of $.05 for four minutes, $.10 for eight minutes, and $.25 for twenty minutes. The twenty six (26) designated parking spaces on Madison Avenue shall allow parking up to three (3) hours from 8:00 am to 6:00 pm (prevailing time), Monday through Saturday, except holidays at a fee of $.05 for four minutes, $.10 eight minutes, and $.25 for twenty minutes. The ten (10) designated parking spaces on Maxwell Avenue shall allow parking up to ten (10) hours, 24 hours a day/7days a week at a fee of $.05 for six minutes, $.10 for twelve minutes, and $.25 for thirty minutes. Town Board to determine if holidays are waived. Currently holidays are not specified in the current adopted resolution. The eight (8) designated parking spaces on Baldwin Avenue shall allow parking up to six (6) hours from 8:00 am to 4:00 pm (prevailing time), Monday through Friday, except holidays at a fee of$1.00 per hour to be paid using the pay stations located in Lot A. Page 6 of 116 CURRENT RESOLUTION Adopted 1-16-2019 WHEREAS, the Town of Mamaroneck Vehicle and Traffic Chapter 219, § 219-56 stipulates that from time to time by resolution or local law, the Town Board shall establish the fee, days, times and methods of payment for parking on designated public highways. NOW THEREFORE, BE IT RESOLVED, that the Mamaroneck Town Board does hereby establish the following fees, days, times and methods of payment for parking on designated public highways as follows: Twenty six (26) parking spaces on Myrtle Boulevard (i) designated and limited to three (3) hour parking from 8:00 am to 6:00 pm, Monday through Saturday, except holidays (ii) a fee of$.05 for four minutes, $.10 for eight minutes, and $.25 for twenty minutes. Twenty six (26) parking spaces on Madison Ave (i) designated and limited to three (3) hour parking from 8:00 am to 6:00 pm, Monday through Saturday, except holidays (ii) a fee of $.05 for four minutes, $.10 eight minutes, and $.25 for twenty minutes. Ten (10) parking spaces on Maxwell Avenue (i) designated and limited to ten (10) hour parking, 24 hours a day/7days a week (ii) for a fee of $.05 for six minutes, $.10 for twelve minutes, and $.25 for thirty minutes. Eight (8) parking spaces on Baldwin Avenue (i) are designated and limited to six (6) hour parking from 8:00 am to 4:00 pm, Monday through Friday, except holidays(ii) a fee of$1.00 per hour (iii) to be paid via the pay stations located in Lot A. Page 7 of 116 co IIF. ... ? . 11111\„ �r 'Rt..• tz, ` rf I 1 ,•\. . 1 1 / . .‘ , A - . . • .. ' co • ' 4 wawa;tatZ IP' • • ` i • a:I.� �,,�� r� --- \„,. \ ti- • - ft. • t _Y 1 1 . ! _ �,t. '4,!,,- ,. _G1 ._ _\ '- • • J ,t; tom' ! t 1 • - • ... •.. . •-...,-, 't 49` •rrar,s.liar. ! 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' t�, tet, , 4 ' .it.•t-,�°‘.......ii ..., — P57« 'x+ �y c' va't'. `� `K r��. 'G=`,� <'- j• �$,�,,; ,�-'�!y +.G.►: � �":i• iC, _ 4. <N�. " • L4.',, ..• ,.. . 5 -• •)1.,. 'tin, t' •.,,,,i• �.�' J ,,,4[01;f0 � �r ' T :, ysit '54,,,,„,,•,.i. ,kart �� '• �� �`.::(07 r.- I ori t} `� r � a +^y ' a \' , f -� �'• � •� U`.,,''2'.,- ...-A•7„..\ • � i.14- ,. . a5'.:7 : ;:•i,i y• f ', •,1.L L__,Li •"y.•- )1 N . 4/V \�' \._ �.-�. ....-*:1,:...11t."4'''' _ +�.�. - O y ° • o Town of Mamaroneck m County of Westchester .roudnroliii. 740 West Boston Post Road, Mamaroneck, NY 10543-3353 COUNSEL TEL: 914/381-7815 FAX: 914/381-7809 W MakerJr©TownotMamaroneckNY.org MEMORANDUM To: Members of the Town Board cc: Stephen V. Alfieri,Town Administrator Christina Battalia,Town Clerk From: William Maker,Jr., Attorney for the Town Subject: Assessment for property maintenance Date: February 19,2021 In December of 2020, the Court of Appeals decided Matter of Town of Irondequoit v County of Monroe (-- NY3d --, 2020 NY Slip Op. 07609 [2020]). The issue involved reimbursement for unpaid taxes. The exact contours of the decision are not terribly important. What is important is that the Court of Appeals cited the laws of Irondequoit and its co-plaintiff, the Town of Brighton with respect to the imposition of liens upon real property that are cleaned-up when recalcitrant owners fail to do so. It occurs to me that in the aftermath of this decision, the Town's property maintenance law should be modified to conform to the Irondequoit/Brighton laws (which essentially are the same on this issue). Accordingly, I attach a proposed revision to the current law which tracks the Irondequoit/Brighton laws on the issue of the imposition of a lien, and for the sake of context, a copy of the current law. I did not extend the proposed law to include repairing/demolishing unsafe buildings since there does not appear to be structures in the unincorporated area of the Town that require rehabilitation. However, the proposed law can be expanded to include such possibilities. I also attach a copy of the section of the law that imposes penalties. When the Board examines the proposed local law, it may wish to update the penalties that may be imposed. I suggest that the proposed law be placed on a Town Board work session. 411, 1 -a) Printed on Recycled Paper Page 11 of 116 Town of Mamaroneck,NY Friday, February 19, 2021 Chapter 161 . Property Maintenance Article I. Lot Maintenance § 161-3. Abatement; notice to comply. [Amended 9-24-1947] A. Every owner, tenant or occupant of land shall cut, trim or remove all brush, grass, rubbish, noxious weeds, litter or other similar unsightly or objectionable material therefrom at his own expense. B. In addition to the enforcement of the fines and penalties provided in § 161-5 of this article, the Town Clerk may serve written notice upon owners, tenants and/or occupants of any such premises to trim, prune and, if necessary, remove noxious weeds, rubbish, litter or other similar unsightly or objectionable material from the premises within 10 days, and, in default thereof, the Town may carry out the provisions of this section and collect the expense thereof from the owner or assess the expense thereof upon the land, where the owner refuses or neglects to comply with the notice so served. [Amended 7-17-1996 by L.L. No. 14-1996] C. Such notice may be served either personally or by mail, addressed to any owner, tenant or occupant at the address or place of business designated in any deed, conveyance or other instrument filed or recorded in any public office or in any letter or writing addressed to the Assessor or Receiver of Taxes of the Town of Mamaroneck. Page 12 of 116 Town of Mamaroneck, NY Friday, February 19, 2021 Chapter 161 . Property Maintenance Article I. Lot Maintenance § 161-5. Penalties for offenses. A. Any person violating any of the provisions of this article, as the same may be from time to time amended, for which no other penalty is provided, shall be guilty of a violation punishable by imprisonment for not more than 15 days or by a fine of not more than $250, or both. [Amended 10-20-1954; 7-17-1996 by L.L. No. 14-1996] B. Additional penalties. [Amended 12-17-1953] (1) Violation of §§ 161-3 and 161-4 of this article shall subject the offender, for each offense, to a civil penalty not to exceed $25. (2) The penalty for violation as above provided shall be in addition to any fine provided for in § 161-5A. (3) Every day or part thereof that such violation shall continue shall be deemed to be a separate and distinct violation of said several provisions of this article and shall render every person liable for a separate penalty for each such violation. Page 13 of 116 Local Law No. -2021 This local law shall be known as the "Assessment of Costs Incurred by the Town in Performing Property Maintenance" Law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1—Purpose: This local law provides for the assessment of the costs incurred by the Town in removing brush, grass, rubbish, noxious weeds, litter or other similar unsightly or objectionable material from real property where a property owner,tenant or occupant does not do so after being notified of the obligation to do so. Section 2—Amendment of a current section of the Mamaroneck Code: Section 161-3 of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: §161-3 Abatement;notice to comply A. Every owner, tenant or occupant of real property shall cut,trim or remove all brush,grass, rubbish, noxious weeds, litter or other similar unsightly or objectionable material therefrom at his/her/its own expense. B. The Town Clerk, the Building Inspector or the Director of Building Code Enforcement and Land Use Administration may serve written notice upon the owner, tenant and/or occupant of any real property to trim, prune and, if necessary, remove noxious weeds, rubbish, litter or other similar unsightly or objectionable material from the property on a date that is not less than 10 days from the date of such notice. Such notice may be served either personally or by mail, addressed to any owner, tenant or occupant at the address or place of business designated in any instrument filed or recorded in any public office or on the assessment roll or in any letter or writing addressed to the Assessor or the Receiver of Taxes. C. If there is a failure to comply with the notice described in section 161-3 B., the Town may, but shall not be obligated to,cut,trim or remove all brush,grass,rubbish,noxious weeds, litter or other similar unsightly or objectionable material from the property. Pursuant to section 64(5-a)of the New York Town Law and sections 10(1) (ii)(a)(8), (9) and (9 [a]) of the Municipal Home Rule Law,the"soft"and"hard"costs incurred by the Town in doing so,including the pro-rated portion of the salaries(including overtime)of Town employees who perform or supervise all or some of the work,shall be assessed upon and constitute Page 14 of 116 a lien and charge on the real property until paid or otherwise satisfied or discharged and shall be collected in the same manner and at the same time as other town charges. D. The assessment of a lien upon the real property pursuant to this section shall be in addition to the fines and penalties provided in § 161-5 of this article. Section 3—Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 4—Effective Date: This Local Law shall become effective upon filing with the Secretary of State. February 17,2021 2 Page 15 of 116 o o 1, z Town of Mamaroneck r7,1 Town Center •FOUNDED 1667 • 740 West Boston Post Road, Mamaroneck, NY 10543-3353 TEL: (914) 381-8462 OFFICE OF THE TOWN ADMINISTRATOR FAX: (914) 381-7809 Ituft@townofmamaroneckny.org TO: Nancy Seligson, Town Supervisor Town Board Members FROM: Lindsey M. Luft, Assistant to the Town Administratol ' $ DATE: February 26, 2021 SUBJECT: Communicable Disease Response Plan On Labor Day, September 7, 2020, Governor Andrew Cuomo signed and announced legislation that requires all public employers to create a plan for responding to a public health emergency involving a communicable disease. The plan must include: 1. List of positions considered essential 2. Work from home protocols 3. Schedule changes to reduce overcrowding 4. Protocols for personal protective equipment 5. System for documenting work hours and locations 6. Identifying emergency housing, if necessary We have formalized the Town's plan and present it to you today. All three recognized collective bargaining units have been provided with a copy of this plan and the opportunity to provide feedback. After our discussion tonight, any necessary revisions will be made and presented for adoption at the Town Board meeting set to take place on Wednesday, March 17, 2021 . cc: Stephen V. Altieri, Town Administrator Connie Green O'Donnell, Deputy Town Administrator Page 16 of 116 o� 119 o a lig W 17 ' • rn FOUNDED 1661 Public Health Emergency Involving a Communicable Disease Response Plan Adopted: / / This plan has been developed in accordance with NYS Legislation S8617B/A10832. Page 17 of 116 Promulgation This plan has been developed in accordance with the amended New York State Labor Law section 27-c and New York State Education Law paragraphs k and 1 of subdivision 2 of section 2801-a(as amended by section 1 of part B of chapter 56 of the laws of 2016), as applicable. This plan has been developed with the input of Civil Service Employees Association(CSEA) 1000 AFSCME,AFL-CIO, International Association of Firefighters (IAF)Local 898, Town of Mamaroneck Police Benevolent Association(PBA), as required by the amended New York State Labor Law. No content of this plan is intended to impede, infringe, diminish, or impair the rights of us or our valued employees under any law,rule,regulation, or collectively negotiated agreement, or the rights and benefits which accrue to employees through collective bargaining agreements, or otherwise diminish the integrity of the existing collective bargaining relationship. This plan has been approved in accordance with requirements applicable to the Town of Mamaroneck, as represented by the signature of the authorized individual below. As the authorized official of the Town of Mamaroneck, I hereby attest that this plan has been developed, approved, and placed in full effect in accordance with S8617B/A10832 which amends New York State Labor Law section 27-c and New York State Education Law paragraphs k and 1 of subdivision 2 of section 2801-a(as amended by section 1 of part B of chapter 56 of the laws of 2016), as applicable,to address public health emergency planning requirements. Signed on this day: By: Signature: Title: Town Administrator Page 18 of 116 Record of Changes Date of Change Description of Change Implemented by 3 Page 19 of 116 Table of Contents Promulgation 2 Record of Changes 3 Overview 5 Purpose 5 Scope 5 Definitions 6 Communicable Diseases 9 United States of America 10 Center for Disease Control and Prevention 10 State of New York 10 County of Westchester 11 Town of Mamaroneck 12 Fundamentals of Preventing Communicable Disease 12 Planning Assumptions 13 Concept of Operations 13 Essential Functions 14 Essential Employees 16 Personal Protective Equipment 18 Additional Protective Measures 19 Scheduling 20 Ambulance District Schedule 20 Police Department Schedule 21 Fire Department Schedule 21 Highway Department and Central Garage Schedules 21 Town Office Schedule 21 Work from Home Protocols 22 Work Hours and Locations 23 Exposure Plan 23 Emergency Housing 23 Form of Complaint 23 Sources 24 4 Page 20 of 116 Overview The Town of Mamaroneck(Town), along with many other local municipalities and the population at large,was not adequately prepared for the COVID-19 pandemic. Communicable diseases are common in our everyday life,but rarely does a communicable disease rise to the level of a public health emergency. In May 2020, Governor Andrew Cuomo stated"though New York's public health infrastructure had been tested before, when diseases like Zika, Ebola, avian influence, and H1N1 influenza threatened our state,the scale, force, and speed with which COVID-19 hit us was unlike anything we've seen in generations."This plan outlines the Town's response to a public health emergency that involves a communicable disease. Purpose This plan has been developed in accordance with the amended New York State Labor Law section 27-c and New York State Education Law paragraphs k and 1 of subdivision 2 of section 2801-a(as amended by section 1 of part B of chapter 56 of the laws of 2016), as applicable. This amended legislation is found in attachment 1. These laws were amended by the passing of legislation S8617B/A10832 signed by the Governor of New York State on September 7, 2020, which requires public employers to adopt a plan for operations in the event of a declared public health emergency involving a communicable disease. The plan includes the identification of essential positions, facilitation of remote work for non-essential positions,provision of personal protective equipment, and protocols for supporting contact tracing. Scope This plan was developed exclusively for and is applicable to the Town of Mamaroneck. This plan is pertinent to a declared public health emergency in the State of New York which may impact our operations; and it is in the interest of the safety of our employees and contractors, and the continuity of our operations that we have promulgated this plan. It is understood that this plan will need to be tailored to the situation at hand. Each communicable disease is different, so the response may vary. This plan shall be reviewed and, if necessary,revised on an annual basis. 5 Page 21 of 116 Definitions Communicable Disease: An infectious disease that is transmissible by contact with infected individuals or their bodily discharges or fluids,by contact with contaminated surfaces or objects,by ingestion of contaminated food or water, or by direct or indirect contact with disease vectors (Communicable Disease,N.d.). Contact Tracing: The public health evaluation of close contacts to patients with laboratory-confirmed or probable cause for communicable disease (Contact Tracing for COVID-19,N.d.). Contractor An individual performing services as party to a contract awarded by the state of New York or any other public employer(Abbate& Lupardo,2020). Close Contact: Any individual who was within six (6) feet of an infected person for at least fifteen(15)minutes starting from two (2)days before illness onset(or, for asymptomatic patients,two(2)days prior to positive specimen collection)until the time the patient is isolated (Contact Tracing for COVID-19,N.d.). Cluster: An aggregation of cases of a specific disease, injury, or other health condition(particularly cancer and birth defects) in a circumscribed area during a particular period without regard to whether the number of cases is more than expected(Principles of Epidemiology,2012). Epidemic: The sudden increase in the number of cases of a disease above what is normally expected in that population in that area (Principles of Epidemiology,2012). Essential: A designation made that a public employee or contractor is required to be physically present at a work site to perform their job (Abbate &Lupardo,2020, S8617B/A10832). Isolation: Separating sick people with a contagious disease from people who are not sick(Quarantine and Isolation, 2017). Local State of Emergency: A proclamation made by the chief executive officer of a local government in the event of a disaster,rioting, catastrophe, or similar public emergency within the territorial limits of their jurisdiction. If such proclamation is made, the chief executive has the authority to promulgate local emergency orders to protect life and property or to bring the emergency situation under control (New York State Senate, Section 24). 6 Page 22 of 116 Non-Essential: A designation made that a public employee or contractor is not required to be physically present at a work site to perform their job (Abbate &Lupardo, 2020, S8617B/A10832). Outbreak: Carries the same definition as an epidemic, but is often used for a more limited geographic area(Principles of Epidemiology, 2012). Pandemic: The spread of disease occurring over a wide geographic area(such as multiple countries or continents) and typically affecting a significant portion of the population(Pandemic). Personal Protective Equipment(PPE): All equipment worn to minimize exposure to hazards, including gloves, masks, face shields, foot and eye protection,protective hearing devices, respirators, hard hats, and disposable gowns and aprons (Abbate &Lupardo, 2020). Prevalence The proportion of persons in a population who have a particular disease at a specified point in time or over a specified period of time(Principles of Epidemiology, 2012). Public Employer: Shall mean the state of New York, a county, city,town,village or any other political subdivision or civil division of the state, a public authority, commission or public benefit corporation,or any other public corporation, agency, instrumentality or unit of government which exercises governmental power under the laws of this state. Public employer may also be referred to as "employer"(Abbate&Lupardo, 2020). State Declaration of Disaster Emergency: A proclamation made by the Governor when it is found that a disaster has occurred or may be imminent for which local governments are unable to respond adequately. The disaster is declared through an Executive Order(New York State Senate, Section 28). A public health emergency is an example of a state declared disaster emergency. Quarantine: Separating and restricting the movement of people who were exposed to a contagious disease to see if they become sick (Quarantine and Isolation,2017). Retaliatory Action: The discharge, suspension, demotion,penalization, or discrimination against any employee, or other adverse employment action taken against an employee in the terms and conditions of employment(Abbate&Lupardo, 2020). Social Distancing: The practice of keeping a safe space between yourself and other people who are not from your household. The CDC recommends the distance of six(6)feet between yourself and people who are 7 Page 23 of 116 not from your household while both indoor and outdoor(Social Distancing, Quarantine, and Isolation, N.d.). 8 Page 24 of 116 Communicable Diseases Communicable diseases are infectious diseases that are transmissible by contact with infected individuals or their bodily discharge or fluids. We are continuously learning about their threats and evolution.New infectious threats to human health typically emerge without warning,often originating in animals. Viruses that have become"famous"due to their sudden emergence are the Ebola virus,which emerged in 1976, and the human immunodeficiency virus (HIV), which emerged in 1983 (World Health Organization, 2018). There are many examples of communicable diseases, some of which require reporting to appropriate health departments or government agencies in the locality of the outbreak. Examples of communicable disease include HIV,hepatitis A, B and C,measles, salmonella, influenza, and blood-borne illnesses. The most common modes of transmission include the fecal-oral route, contaminated food consumption, sexual intercourse, insect bites, contact with contaminated fomites, droplets,or skin contact(Edemekong, Kopparapu, &Huang,2020). The twenty-first(21st) century has already experienced major public health emergencies involving a communicable disease throughout the world: the SARS epidemic of 2003,the novel influenza virus, H1N1,pandemic of 2009,the Middle East respiratory syndrome(MERS) epidemic of 2012-2013, the Ebola epidemic of 2014,the Zika virus epidemic of 2015, Madagascar plague in 2017, and the COVID-19 pandemic of 2019-2021. This list is not an exhaustive list,but rather a highlight of the threats to human health that we have sustained thus far this century(World Health Organization, 2018). When referring to the prevalence of a communicable disease, it is important to understand the different terminology that explains the severity. When the prevalence of a communicable disease is spiking in a given geographical area, this is referred to as a cluster. For example, in 2003, health department staff in New York City noted a consistent increase in gastroenteritis in the days following a prolonged blackout. After investigation,it was discovered that these cases were most likely attributable to the consumption of meat that had spoiled during the power outage (Principles of Epidemiology, 2012). If there is a sudden increase in the number of cases of a disease above what is normally expected in a given population,but the disease is contained to that general geographic area and is of relatively low severity, this is referred to as an outbreak. In December 2014, a measles outbreak began in California when a child who visited Disneyland came down with the disease and subsequently a total of 110 cases were linked to this exposure. The cases were primarily in the western area of the United States, and some cases reached Mexico and Canada. This occurrence was considered an outbreak because it was contained relatively quickly,was low in severity and did not spread across the entire countries nor leave the continent(Measles Outbreak- California, December 2014—February 2015,n.d.). When the sudden increase in prevalence is observed and is of sufficient severity, the situation is referred to as an epidemic. Annually there is the threat of an influenza epidemic/pandemic, which is thought to be unpredictable and inevitable(World Health Organization, 2018). If the disease spreads over numerous countries or continents and affects a significant portion of the 9 Page 25 of 116 population,this is known as a pandemic. The most recent pandemic is the COVID-19 pandemic, which began in 2019 and continued throughout 2020. United States of America It is important to keep a close eye on communicable diseases locally and throughout the world to know if there is potential for it to turn into an epidemic or pandemic. The Federal Government is tasked with tracking these potential threats and, if needed, declaring a state of emergency for the country. In the case of a public health emergency involving a communicable disease, it is the Federal Government's job to control travel coming to and leaving our country. This is an important piece to controlling the spread of disease. During an emergency of this scale, it is common that the federal government will enact benefits that must be made available to our employees. During the COVID-19 pandemic, the Federal Government passed the Families First Coronavirus Response Act(FFCRA),which entitled employees up to eighty(80)hours of emergency paid sick leave. The Federal Government may also make certain funds available for a public health emergency involving a communicable disease for response related expenses. These funding sources may be for specific departments, or made available to States to disperse how they please. During the COVID-19 pandemic the Town of Mamaroneck,received funding for Community Services and the Ambulance District. If the President declares an emergency, the Federal Emergency Management Agency(FEMA)documentation and application process shall be initiated. Center for Disease Control and Prevention The Center for Disease Control and Prevention(CDC) is a key agency when dealing with a public health emergency involving a communicable disease. In the United States,they are the experts in communicable diseases and provide resources to employers to help guide their operations. The CDC encourages employers to"respond in a way that takes into account the level of disease transmission in their communities and revise their business response plans as needed(COVID-19 Guidance: Businesses and Employers,N.d.)." Furthermore,the CDC recommends a phased approach when recovering from a communicable disease. Phases should be based on current levels of transmission and healthcare capacity at the state or local level (COVID-19 Guidance: Businesses and Employers). During the COVID-l9 pandemic,the Governor of New York State(NYS)designed a phased reopening approach that set guidelines for the entire state. State of New York The State of New York leads local governments during a public health emergency involving a communicable disease. The Governor's office, State Department of Health(NYS DOH), and Empire State Development(ESD) are the key players at the state level. In March 2020,Governor 10 Page 26 of 116 Andrew Cuomo announced the"New York State on PAUSE"executive order. A 10-point policy which included closing all non-essential businesses, cancelling all non-essential gatherings, imposed social distancing protocols,urged the limited use of public transportation, encouraged sick individuals to stay home unless to receive medical care, and urged the use of precautionary sanitizing practices. The most effective way to contain a virus is to test, identify positive cases and then trace and test the contacts of those who have tested positive. This practice is known as contact tracing. Those who are confirmed to be infected are put in isolation,NYS DOH will set guidelines for quarantine and isolation. The State is tasked with implementing testing and ensuring hospitals have the resources they need(Cuomo,A. M.,2020). During the COVID-19 pandemic, Governor Andrew Cuomo enacted legislation that guaranteed job protection and financial compensation for an employee while they were under a mandatory or precautionary quarantine order due to COVID-19. Public employers were required to provide fourteen(14)days of paid sick leave to their employees. During the COVID-19 pandemic,the Town offered the aforementioned Families First Coronavirus Response Act benefits to employees,which entitled employees to an additional eighty(80)hours of emergency paid sick leave. Since 2011, Governor Andrew Cuomo has declared a public health emergency involving a communicable disease three(3)times. The most recent occurrence was the COVID-19 pandemic,which he declared a state of disaster emergency on March 3,2020. The other two emergencies were declared for seasonal flu epidemics on March 5,2018 and January 12,2013. Governor David Paterson issued a similar Executive Order for the H1N1 influenza on January 1, 2009,which lasted through April 17, 2010. The severity and prevalence throughout the state determines what actions are taken at the state level to respond to the declared emergency. County of Westchester The Westchester County Department of Health(DOH)is a critical partner when responding to a communicable disease. They are responsible for implementing NYS testing and quarantine/isolation orders and contact tracing guidelines. Westchester County Office of Emergency Management(OEM) is a vital partner agency when responding to a communicable disease. During the COVID-19 pandemic,they were responsible for coordinating supplies to local municipalities. During the COVID-19 pandemic,the Westchester County Executive, George Latimer,held conference calls frequently to allow for local government leaders to coordinate and share ideas and/or concerns. These calls became a way for the municipalities to feel unified and informed. Often,leaders from the County DHHS and OEM were invited to participate. 11 Page 27 of 116 Town of Mamaroneck The Town of Mamaroneck is located twenty-three (23)miles north of New York City(NYC). Within the Town, there are two Metro North train stations that provide direct access to Grand Central Station making it a prime community for residents to commute to NYC to work and play. While this convenient transportation is a benefit, it also poses a threat during a public health emergency involving a communicable disease. New York City is a densely populated,well-traveled city that draws people from all over the world. There are numerous modes of transportation,with many workers and visitors using public transportation as their primary source of transportation. The close contact between individuals makes NYC, and its surrounding areas, vulnerable to a communicable disease, especially one that is rising to the level of a pandemic. The COVID-19 pandemic taught us that a public health emergency involving a communicable disease is happening prior to an emergency being declared. This is because certain factors need to be present in order the declaration to be made. Meanwhile,people are going about their daily lives and putting themselves at risk. Once the Governor declares a public health emergency involving a communicable disease, action must be taken immediately. The Town's mission is to protect and serve the residents of the community. As the most local form of government for our residents, the Town will strive to uphold its level of service and be a pillar of strength during public health emergency involving a communicable disease. Fundamentals of Preventing Communicable Disease The health and safety of our employees is crucial to maintaining essential operations. The fundamentals of reducing the spread of infection include: • Using hand sanitizer and washing hands with soap and water frequently, including: o After using the restroom o After returning from a public outing o After touching/disposing of garbage o After using public computers, touching public tables, and countertops, etc. • Practice social distancing when possible; • If you are feeling ill or have a fever,notify your supervisor immediately and go home; • If you start to experience coughing or sneezing, step away from people and food, cough or sneeze into the crook of your arm or a tissue,the latter of which should be disposed of immediately; • Clean and disinfect workstations at the beginning, middle, and end of each shift; • Other guidance,which may be published by the CDC,the State Department of Health, or County health officials. 12 Page 28 of 116 Planning Assumptions This plan was developed based on information,best practices, and guidance available as of the date of publication. The plan was developed to largely reflect the circumstances of the COVID- 19 pandemic but may need to be amended to respond to other infectious disease outbreaks. The following assumptions have been made in the development of this plan: • The health and safety of our employees and contractors, and their families, is of utmost importance. • The circumstances of a public health emergency may directly impact our own operations. • Impacts of a public health emergency will take time for us to respond to,with appropriate safety measures put into place and adjustments made to operations to maximize safety. • The public and our constituency expects us to maintain a level of essential operations. • Resource support from other jurisdictions may be limited based upon the level of impact the public health emergency has upon them. • Supply chains,particularly those for personal protective equipment(PPE) and cleaning supplies,may be heavily impacted,resulting in considerable delays in procurement. • The operations of other entities, including the private sector(vendors, contractors, etc.), non-profit organizations, and other governmental agencies and services may also be impacted due to the public health emergency, causing delays or other disruptions in their services. • Emergency measures and operational changes may need to be adjusted based upon the specific circumstances and impacts of the communicable disease of concern, as well as guidance and direction from public health officials and the governor. Concept of Operations As the Town's designated Emergency Manager,the Town Administrator,their designee, or their successor holds the authority to execute and direct the implementation of this plan. Implementation,monitoring of operations and adjustments to plan implementation may be supported by additional personnel, at the discretion of the Town Administrator. Upon the determination of implementing this plan, all employees of the Town of Mamaroneck shall be notified in writing,with details provided as possible and necessary,with additional information and updates provided on a regular basis. Residents of the Town will be notified of pertinent operational changes by way of the Town's current emergency management communication platform via telephone call,text, and email blast. Other interested parties, such as vendors,will be notified by phone and/or email as necessary. The Town Supervisor and Town Administrator will maintain communications with the public and constituents as needed throughout the implementation of this plan. 13 Page 29 of 116 The Town Supervisor and Town Administrator of the Town of Mamaroneck,their designee,or their successor will maintain awareness of information,direction, and guidance from public health officials and the Governor's office, directing the implementation of changes as necessary. Upon resolution of the public health emergency, the Town Administrator,their designee, or their successor will direct the resumption of normal operations or operations with modifications as necessary. Essential Functions When confronting events that disrupt normal operations,the Town is committed to ensuring that essential functions will continue, even under the most challenging circumstances. Essential functions are those functions that enable an organization to: 1. Maintain the safety of employees, contractors, and our constituency 2. Provide vital services 3. Provide services required by law 4. Sustain quality operations The Town has identified priority functions that are required or are necessary for the community. During activation of this plan, other activities may be suspended to enable the organization to concentrate on providing the critical functions and building the internal capabilities necessary to increase and eventually restore operations. Appropriate communications with employees, contractors,residents, and other stakeholders will be an ongoing priority. Essential functions are determined and prioritized according to: • Health and Safety of residents and employees. • Critical timing of the function. • Interdependency of one function to others. • The recovery sequence and their vital processes. • Legal obligations. The essential functions for the Town have been identified as: Function Description Priority Emergency Medical Services Coordinates advanced and basic life support services 1 to residents. 14 Page 30 of 116 Law Enforcement Provides crime prevention and investigation, patrol, 1 traffic enforcement, assistance to local ambulance corps and fire department. Emergency Operations Coordinate necessary changes in operations to support 1 response initiatives.This may include, but is not limited to, working with outside agencies to provide a service and repurposing buildings to operate in a capacity outside its regular function. Fire and Rescue Services Provides Town residents with fire rescue services 1 within the unincorporated area of the Town. Financial Operations Fiduciary responsibilities of the Town must be upheld, 1 including, but not limited to,timely payment of obligations,tax collection, and compensation of employees. Information Technology Timely maintenance and acquisition of equipment and 1 services for all municipal operations. Administration Exercises authority to coordinate inter-departmental 1 municipal operations. Registrar of Vital Statistics Issuing and maintaining birth, marriage,and death 1 records. Communication with Ensure that residents receive up-to-date accurate 1 Residents information that is pertinent to their health and safety. Community Services Administers rental assistance to residents in affordable 1 housing. Provides meals and medical appointment transportation to senior citizens Maintenance of A wide array of tasks pertaining to routine 2 Infrastructure maintenance,seasonal, emergency, and special projects. 15 Page 31 of 116 Upholding State and Local Ensures compliance with State and Local building 2 Building Codes codes through the issuance of permits for all new construction,additions, alterations, plumbing, signs and tree removal.This function also includes issuing stop-work orders and code enforcement. Issuance of Licenses and Provide licensing and permitting services in accordance 2 Permits with State, County, and Local regulations. Justice Court Handles both criminal and civil adjudication powers in 3 cases of original jurisdiction. All operations will be subject to New York State Office of Court Administration guidelines. Assessment Maintaining an up-to-date inventory of real property 3 within the Town. Preparation of an annual assessment roll. Approving property tax exemptions. Quality of Life Support Activities to sustain the community's recreational 4 needs. Essential Employees Local municipalities have the authority to designate employees as essential. Below is a listing of the titles within the Town of Mamaroneck that are considered essential in order for the Town to deliver the above designated functions. Town Supervisor—The Town Supervisor is the Chief Elected Official for the Town of Mamaroneck. The Supervisor has the authority to declare a local state of emergency and may choose to suspend certain laws as they, and the Town Board, deem fit. This position is directly responsible for communicating with the residents of the Town. During the COVID-19 pandemic, the Town Supervisor and Town Board decided to suspend many laws, including, but not limited to, rock removal, numerous parking restrictions, parking permit expiration dates. A copy of the state of emergency declaration and suspension of laws can be found in Attachment 2. Town Administrator—The Town Administrator is the Chief Operating Officer for the Town of Mamaroneck. They are responsible for providing the Town Supervisor and the Town Board with background information on current events and recommended plans of action. The Administrator oversees the day-to-day operations of the Town, its various departments and personnel, and is responsible for implementing the annual budget. This position also represents the Town in 16 Page 32 of 116 collective bargaining with all unions. The Town Administrator is designated as the Town's Emergency Manager in the Town's Emergency Response Program. The Town Administrator has the authority to classify non-union and management personnel as essential as they deem fit and to set their schedule accordingly while responding to a communicable disease. Deputy Town Administrator—The Deputy Town Administrator is responsible for supporting the Town Administrator's office and primarily focuses on the human resources component of the office. This is including, but not limited to,time and attendance tracking,processing worker's compensation and NYS disability claims, and managing the Town's insurance policies. Ambulance District—All employees of the Ambulance District are essential based on the type of services they provide to the community. Town Assessor—The Town Assessor's responsibility of maintaining an up-to-date assessment roll is a time sensitive job, that if interrupted would be negatively affected. Building Inspector—The Building Inspector is responsible for maintaining permit requirements and enforcing the code of the Town. During a time when a higher percentage of residents are home, it is important for the Building Inspector to be present to answer questions (from the Town Administrator, Town Board, or residents), issue any applicable permits and issue any necessary violation notices. Director of Community Services—The Town's Community Services department serves senior citizen residents, low-income individuals in Westchester County, and local residents recovering from recent illness or injury. The Director needs to be present on site to oversee these operations. Town Comptroller—The Town Comptroller is responsible for maintaining the integrity of the Town's financial information and is a steward of all Town assets. They are further responsible for the overall fiscal management of the Town including financing, investment, cash and debt management, capital and operating analysis, and timely reporting of all financial activity to the Town Administrator,Town Board, and the NYS Comptroller. It is essential the Town Comptroller be present to be readily accessible to work with the Town Administrator, in a socially distanced manner. Environmental Planner—The Environmental Planner is the Conservation department,they are responsible for maintaining field projects. This is not able to be accomplished remotely. Court Clerk—The Court Clerk is considered essential,but is subject to the administrative requirements of the New York State Office of Court Administration. Town Engineer—The Town Engineer provides professional services in the form of planning, design,project management, and construction inspection and oversight. During a public health emergency involving a communicable disease, the Town is permitted to retain contractors to complete certain construction jobs. It is the Town Engineer's responsibility to oversee projects deemed essential by the Town Administrator. 17 Page 33 of 116 Fire Department—All employees of the Fire department are essential based on the type of services they provide to the community. Highway Department—All employees of the Highway Department, including the Central Garage, are essential based on the type of services they provide to the community. Director of Information Technology—The Director of Information Technology(IT)oversees the IT operations for the entire Town. This includes distribution, maintenance and support of all technology systems. Maintenance Department—All employees of the Maintenance department are essential based on their responsibility to clean and sanitize Town Center. Police Department—All employees of the Police department are essential based on the type of services they provide to the community. Superintendent of Recreation—Given the Recreation department provides recreational services,which may be quite limited during a public health emergency involving a communicable disease; the Superintendent needs to work directly with the Town Administrator, in a socially distanced manner, to determine what services are feasible from a health and financial viewpoint. Town Clerk—The Town Clerk serves residents directly through the issuance of licenses and permits as well as serving as the Town's Records Management Officer. The Town Clerk must be available to provide birth and death records,marriage licenses, and other applicable licenses and/or permits. Personal Protective Equipment The Town Administrator is responsible for overseeing the Town's stock of personal protective equipment(PPE). It is understood that the Superintendent of Buildings,Ambulance District Administrator, General Foreman, Police Chief, and Fire Chief are all responsible for ensuring their respective stock of PPE is sufficient at all times,these positions are referred to as PPE Coordinators. As a way to centralize purchasing, only PPE Coordinators are authorized to purchase PPE. All orders should be placed in bulk and will be charged to B.3010.2102. The PPE Coordinators will submit to the Town Administrator an annual certification (Attachment 3)that they have sufficient levels of PPE in stock and that no supplies are expired, or nearing their expiration date. Items that must be stocked in case of a public health emergency include: • Face masks(three(3)washable cloth face masks per employee) • Rubber gloves • Hand sanitizer(mini bottle for each employee and large bottles for around location) • Antibacterial wipes • Antibacterial aerosol • Full-back isolation gowns 18 Page 34 of 116 • Face shields • Shoe coverings During a public health emergency involving a communicable disease, the PPE coordinators are responsible for distributing their stock of PPE and keeping track of how much of an item they give to which department. If necessary,the PPE Coordinator is to immediately place a large order for replenishment. Note that while cleaning supplies are not PPE,there is a related need for cleaning supplies used to sanitize surfaces, as well as hand soap and hand sanitizer. The COVID-19 pandemic demonstrated that supply chains were not able to keep up with increased demand for these products early in the pandemic. As such,we are including these supplies in this section, as they are pertinent to protecting the health and safety of our employees and contractors. Additional Protective Measures In addition to personal protective equipment,to ensure safety within Town buildings, the Superintendent of Buildings will incorporate spray-sanitizing machines into daily cleaning protocols. This machine was purchased in response to the COVID-19 pandemic and provides the ability to spread disinfectant over a large surface area in little amount of time. These machines will be utilized in Town Center,Police Headquarters,Highway Yard, Central Garage and the Fire House. The Superintendent of Buildings is responsible for installing Plexiglas in office areas where social distancing is not possible. This includes all public counters. Employees are required to maintain regular sanitizing practices of their personal workspace,this include vehicles. Shared vehicles must be sanitized before and after each use. Signage must be posted around Town facilities to identify the symptoms of the disease of concern, during the COVID-19 pandemic the Town printed and laminated signage provided from the CDC's website. Additional signage should encourage recommended hygiene practices to combat the disease of concern. This signage must be in common areas and it is encouraged that a hand sanitizing or washing station is nearby. Meetings of all Boards, Commissions, and Committees must comply with any executive orders from the Governor's office that may be in place at the given time. Meetings may need to operate electronically. During the COVID-19 pandemic,the Governor granted municipalities the ability to meet telephonically. The Town chose to operate all meetings through the Zoom communications platform. All employees are required to wear a facemask while at work and social distancing is not able to be maintained. If an employee would prefer to wear their facemask at all times, that is acceptable. The Town will implement a"by appointment only"policy in regards to serving the public. A greeter will be designated to Town Center where their receptionist duties will ensure only those members of the public with an appointment will be entering the building. If the Town 19 Page 35 of 116 Administrator deems it necessary, a digital thermometer will be used to take temperatures of all persons entering the building. If an employee is presenting symptoms of the disease of concern, they must immediately leave the office and call their physician. There are often times when the Police and/or Fire departments respond to a call where the Ambulance District is also responding. During this situation, it is understood that the Ambulance District will take the lead. They are to assess the situation to determine the likelihood of the communicable disease being present. These responders are to be in a full back isolation gown paired with a face shield and a facemask, shoe coverings, and rubber gloves. All of the aforementioned PPE should be immediately disposed of after the call has been completed. If the Ambulance District is not present when the Police or Fire departments are responding to a health related call, it should be assumed that all individuals are considered a potential risk of exposure. The Police Officers and Firefighters are instructed to wear a full back isolation gown paired with a face shield and a facemask, shoe coverings, and rubber gloves. All of the aforementioned PPE should be immediately disposed of after the call has been completed. Scheduling The following sections outline scheduling procedures during a public health emergency involving a communicable disease. This schedule was used in response to the COVID-19 pandemic and it may need to be revised to respond to other communicable disease situations. While the Town has a declared state of emergency, no employee who is deemed essential is authorized to take vacation without the written approval of the Town Administrator. If a non- essential employee requests to take a vacation, it is understood they are to follow any State or Federal travel regulations that may be in place. If an employee is sick, for reasons other than or including the communicable disease of concern, when this schedule is in place, their entitlement to sick time remains. If there is any federal or state mandate or legislation passed making an employee eligible for benefits, in addition to what is specified in their collective bargaining agreement, or benefit entitlements,the Deputy Town Administrator is responsible for arranging how this benefit will be administered. If an employee is unable to meet the below mentioned schedule, the employee may request an unpaid leave of absence for a period not to exceed one year. If the employee belongs to a union and the respective collective bargaining agreement includes a provision for the Family and Medical Leave Act of 1993(FMLA),the same procedure is to be followed. If an employee is not in the union or their collective bargaining agreement does not cover FMLA, a written request shall be made to the Town Administrator and sufficient documentation shall be provided. The decision to grant the leave lies with the Town Administrator. Ambulance District Schedule The Ambulance District Administrator has the authority to make shift changes and work accommodations as necessary. The Ambulance district will operate its regular schedule when responding to a communicable disease. If needed, additional employees will be added to each shift to ensure adequate response personnel. 20 Page 36 of 116 Police Department Schedule Upon the Governor's declaration of a public health emergency involving a communicable disease, the Police Chief may initiate a tour of duty change. If a tour of duty change is initiated, seniority will be considered when scheduling the tours. All requests for personal time will need to be approved by the Police Chief, or their designee. The Police Chief reserves the right to revoke vacation and/or personal leave. If determined by the Police Chief that the reason for the request is considered to be an emergency, it would be approved. Fire Department Schedule Upon the Governor's declaration of a public health emergency involving a communicable disease, the Fire Chief may initiate a tour of duty change. If a tour of duty change is initiated, seniority will be considered when scheduling the tours. All requests for personal time will need to be approved by the Fire Chief, or their designee. The Fire Chief reserves the right to revoke vacation and/or personal leave. If determined by the Fire Chief that the reason for the request is considered to be an emergency, it would be approved. Highway Department and Central Garage Schedules The Highway department and Central Garage will also operate on a reduced schedule and staff will be divided into two groups. These departments will operate a two phase operating schedule when responding to a communicable disease. Phase One: Employees in both departments will be divided into two groups: group A and group B. These departments will operate Monday through Friday with groups A and B alternating work days. It is understood that if there is an emergency, employees may be called in to work on days they are scheduled to be at home. Employees must practice social distancing, including during break periods. During phase one, each employee will be assigned a vehicle for the day. The parks division will operate exclusively out of the parks building for turnout in the morning, lunch, coffee breaks, and dismissal. Phase Two: Once the prevalence of the disease of concern has improved in Westchester County, all employees of these departments will begin reporting to work Monday through Friday. However,the groups will now begin their shifts at staggered times. For example, during the first week of phase two, group A will work 6:00am until 2:30pm and group B will work 7:00am until 3:30pm. The teams will rotate schedules each week. The parks division will continue to operate exclusively out of the parks building for turnout in the morning, lunch, coffee breaks, and dismissal. The parks division schedule will always be 7:00am to 3:30pm. During this time, employees are allowed to ride two employees per vehicle and a facemask is required. Town Office Schedule During a public health emergency involving a communicable disease, the Town Administrator has the authority to repurpose office staff members of the Civil Service Employees Association (CSEA)or non-union staff members to another department for which they deem necessary. The Town Center Offices operate a three phase operating schedule during a public health emergency involving a communicable disease: 21 Page 37 of 116 Phase One: Town Center will be open to the public by appointment only and operates on a reduced schedule. The building is open on a Monday, Wednesday, Friday basis and closed on Tuesday and Thursday for deep cleaning. All essential staff are required to come to work on days Town Center is open. All non-essential office staff are divided into two groups: group A and group B. The two groups would then begin an alternating schedule. The first day the reduced operating schedule takes place, group A will report to the office. Days of reporting to the office will alternate between group A and group B moving forward, aligning with those days the Town Center is open. On Tuesdays and Thursdays, all Town Center office employees work from home(WFH). During WFH days,Department Heads are required to hold a virtual departmental meeting to discuss the daily tasks employees should be working on from home,how their department can move forward in the current situation, and address any questions or concerns the employees may have. Phase Two: Phase two will take effect when the Town Administrator determines that sufficient workplace protections are in place and local prevalence is showing signs of improvement. Workplace protections include providing a workspace for each employee that is either social distanced from another employee or a divider has been set up to provide a physical barrier between employees. During phase two,Town Center will continue to operate by appointment only and the two groups of non-essential employees will remain,however the offices will now be open Monday through Friday. Essential employees will report to the office five(5)days a week. Phase Three: Phase three will take place when the prevalence has drastically improved within Westchester County. During this time, all employees,essential and non-essential,will report to work Monday through Friday and Town Center will continue to operate by appointment only. Work from Home Protocols During a public health emergency involving a communicable disease, all employees will be working from home periodically. Essential employees will be in the office more frequently, while non-essential employees will be working from home more regularly. The aforementioned alternating schedule allows employees to bring materials home on days they are in-person. Employees in the office may be responsible for opening mail and scanning it to the respective recipient. Departments responsible for conducting site visits or inspections may continue to do so if allowable within current regulations. The business shall be conducted with only the necessary individuals,no additional staff members or support personnel are permitted. Facemasks must be worn and social distancing shall be maintained. Department heads are responsible for coming up with measurable deliverables that their staff is expected to accomplish while working from home. They are further responsible for determining means of accountability. Department heads are to submit these deliverables and means of accountability to the Town Administrator, deliverables and accountability measures shall amended upon request of the Town Administrator. 22 Page 38 of 116 The Director of Information Technology(Director of IT) is further responsible for supporting the Town Administrator by determining a means for communication technology to be accessible by employees from their homes and offices simultaneously. The Director of IT is responsible for assigning pieces of technology to employees at the direction of the Town Administrator. On an ongoing basis, the Director of IT is responsible for ensuring that Town operations are as electronic as reasonably possible. A consistent effort shall be made to improve upon the Town's electronic capabilities. Work Hours and Locations If an employee contracts the disease of concern,the Westchester County Health Department will advise how to respond to the exposure and may conduct contact tracing. Therefore, each employee is responsible for keeping track of the hours they worked,the locations they visited, and the people they came in contact with on a daily basis. For example, an employee who completes field visits should keep a detailed log of their day, detailing where they went, for how long,and with whom. Each week,this log is to be submitted to their Department Head. Exposure Plan If an employee is under a mandatory quarantine order in accordance with either the New York State Health Department or the Westchester County Department of Health,they may be eligible for additional benefits due to potential Federal or State legislation. Please call the Town Administrator's office to determine if there are any additional benefits available to you. When an employee of the Town is considered to be exposed to the disease of concern, or is presenting symptoms, the employee is directed to stay home from work and is further advised contact their physician. The employee is to submit a doctor's note to the Town explaining how they have been advised to handle their exposure. If there is an exposure in the workplace,the Office of Disease Control within the County DOH shall be contacted. The Town will follow their recommended plan of action. Emergency Housing The Town, at its discretion,will determine if emergency housing arrangements are necessary. If deemed necessary, the Town Administrator will further determine implementation given the current situation at hand. Form of Complaint If an employee believes a violation of any state law,regulation,rule or guidance related to occupational health and safety involving a communicable disease is occurring, they are encouraged to notify the Town Administrator's office. They may also file a complaint directly with the New York State Department of Labor(NYS DOL). The NYS DOL may be reached at labor.ny.gov where a portal to receive complaints has been established. 23 Page 39 of 116 Sources Abbate, P. J., & Lupardo, D. (2020,July 18).A10832(pp. 1-4)(United States, State of New York,New York State Assembly). Albany,NY: New York State Assembly. Communicable Disease. (n.d.). Retrieved September 15, 2020, from https://www.merriam- webster.com/dictionary/communicable disease Contact Tracing for COVID-19. Retrieved September 15, 2020, from https://www.cdc.gov/coronavirus/2019-ncov/php/contact-tracing/contact-tracing- plan/contact-tracing.html COVID-19 Guidance: Businesses and Employers. (n.d.).Retrieved September 15, 2020, from https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-response.html Cuomo, A. M. (2020, May). New York Forward(United States,New York State, Governor). Retrieved September 17,2020, from https://www.governor.ny.gov/sites/governor.ny.gov/files/atoms/files/NYForwardReopenin gGuide.pdf Edemekong PF,Kopparapu AK,Huang B. Epidemiology Of Prevention Of Communicable Diseases. [Updated 2020 Sep 10]. In: StatPearls [Internet]. Treasure Island(FL): StatPearls Publishing; 2020 Jan-. Available from: https://www.ncbi.nlm.nih.gov/books/NBK470303/ Measles Outbreak-California, December 2014—February 2015. (n.d.). Retrieved October 09, 2020, from https://www.cdc.gov/mmwr/preview/mmwrhtml/mm6406a5.htm New York State on PAUSE. (n.d.). Retrieved September 17,2020, from https://coronavirus.health.ny.gov/new-york-state-pause New York State Senate. (2020, October 17). State and local natural and man-made disaster preparedness. Retrieved November 03, 2020, from https://www.nysenate.gov/legislation/laws/EXC/A2-B Pandemic. (n.d.). Retrieved September 15, 2020, from https://www.merriam- webster.com/dictionary/pandemic Principles of Epidemiology. (2012,May 18). Retrieved September 16, 2020, from https://www.cdc.gov/csels/dsepd/ss1978/lessonl/sectionll.html Quarantine and Isolation. (2017, September 29). Retrieved September 16, 2020, from https://www.cdc.gov/quarantine/ Social Distancing, Quarantine, and Isolation. (n.d.). Retrieved September 16, 2020, from https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/social-distancing.html 24 Page 40 of 116 Word Health Organization. (2018).Managing Epidemics(pp. 1-255). Retrieved October 9, 2020, from https://www.who.int/emergencies/diseases/managing-epidemics/en/ 25 Page 41 of 116 CDRP Attachment 1 STATE OF NEW YORK 10832 IN ASSEMBLY July 18, 2020 Introduced by COMMITTEE ON RULES -- (at request of M. of A. Abbate) -- read once and referred to the Committee on Labor AN ACT to amend the labor law, in relation to requiring public employers to adopt a plan for operations in the event of a declared public health emergency involving a communicable disease; and to amend the education law, in relation to certain protocols for responding to a declared public health emergency involving a communicable disease The People of the State of New York, represented in Senate and Assem- bly, do enact as follows: 1 Section 1. The labor law is amended by adding a new section 27-c to 2 read as follows: 3 § 27-c. Duty of public employers to develop operation plans in the 4 event of certain declared public health emergencies. 1. Definitions. 5 For the purposes of this section: 6 a. "Personal protective equipment" shall mean all equipment worn to 7 minimize exposure to hazards, including gloves, masks, face shields, 8 foot and eye protection, protective hearing devices, respirators, hard 9 hats, and disposable gowns and aprons. 10 b. "Public employer" or "employer" shall mean the state of New York, a 11 county, city. town, village or any other political subdivision or civil 12 division of the state, a public authority, commission or public benefit 13 corporation, or any other public corporation, agency, instrumentality or 14 unit of government which exercises governmental power under the laws of 15 this state, provided, however, that this subdivision shall not include 16 any employer as defined in section twenty-eight hundred one-a of the 17 education law, 18 c. "Contractor" shall mean an individual performing services as party 19 to a contract awarded by the state of New York or any other public 20 employer defined in paragraph b of this subdivision. 21 d. "Essential" shall refer to a designation made that a public employ- 22 ee or contractor is required to be physically present at a work site to 23 perform his or her job. EXPLANATION--Matter in italics (underscored) is new; matter in brackets [—] is old law to be omitted. LBD16049-11-0 Page 42 of 116 A. 10832 2 1 e. "Non-essential" shall refer to a designation made that a public 2 employee or contractor is not required to be physically present at a 3 work site to perform his or her job. 4 f. "Communicable disease" shall mean an illness caused by an infec- 5 tious agent or its toxins that occurs through the direct or indirect 6 transmission of the infectious agent or its products from an infected 7 individual or via an animal, vector or the inanimate environment to a 8 susceptible animal or human host. 9 g. "Retaliatory action" shall mean the discharge, suspension, 10 demotion, penalization, or discrimination against any employee, or other 11 adverse employment action taken against an employee in the terms and 12 conditions of employment. 13 2. Each public employer in the state of New York shall prepare a plan 14 for the continuation of operations in the event that the governor 15 declares a public health emergency involving a communicable disease. 16 Such plans shall follow the provisions for review and publication as 17 prescribed in subdivision four of this section. 18 3. The operations plan required by this section shall include, but not 19 be limited to: 20 a. A list and description of positions and titles considered essential 21 in the event of a state-ordered reduction of in-person workforce, and a 22 justification of such consideration for each position and title 23 included. 24 b. A specific description of protocols the employer will follow in 25 order to enable all non-essential employees and contractors to telecom- 26 mute including, but not limited to, facilitating or requesting the 27 procurement, distribution, downloading and installation of any needed 28 devices or technology, including software, data, office laptops or cell 29 phones, and the transferring of office phone lines to work or personal 30 cell phones as practicable or applicable to the workplace. 31 c. A description of how the employer will, to the extent possible, 32 stagger work shifts of essential employees and contractors in order to 33 reduce overcrowding on public transportation systems and at worksites. 34 d. A description of the protocol the employer will implement in order 35 to procure the appropriate personal protective equipment for essential 36 employees and contractors, based upon the various tasks and needs of 37 such employees and contractors in a quantity sufficient to provide at 38 least two pieces of each type of personal protective equipment to each 39 essential employee and contractor during any given work shift over at 40 least six months. Such description shall also include a plan for storage 41 of such equipment to prevent degradation and permit immediate access in 42 the event of an emergency declaration, 43 e. A description of the protocol in the event an employee or contrac- 44 tor is exposed to a known case of the communicable disease that is the 45 subject of the public health emergency, exhibits symptoms of such 46 disease, or tests positive for such disease in order to prevent the 47 spread or contraction of such disease in the workplace. Such protocol 48 shall also detail actions to be taken to immediately and thoroughly 49 disinfect the work area of any employee or contractor known or suspected 50 to be infected with the communicable disease as well as any common area 51 surface and shared equipment such employee or contractor may have 52 touched, and the employer policy on available leave in the event of the 53 need of an employee to receive testing, treatment, isolation, or quaran- 54 tine, Such protocol shall not involve any action that would violate any 55 existing federal, state, or local law, including regarding sick leave or 56 health information privacy. Page 43 of 116 A. 10832 3 1 f. A protocol for documenting precise hours and work locations, 2 including off-site visits, for essential employees and contractors. Such 3 protocol shall be designed only to aid in tracking of the disease and to 4 identify the population of exposed employees and contractors in order to 5 facilitate the provision of any benefits which may be available to 6 certain employees and contractors on that basis. 7 g. A protocol for how the public employer will work with such employ- 8 er's locality to identify sites for emergency housing for essential 9 employees in order to further contain the spread of the communicable 10 disease that is the subject of the declared emergency, to the extent 11 applicable to the needs of the workplace. 12 4. Once drafted, each public employer shall present the plan described 13 in this section to all applicable duly recognized or certified represen- 14 tatives of the employer's employees, who shall then be granted an oppor- 15 tunity to review the plan and make recommendations, if any, provided 16 that nothing shall preclude such representatives from making such recom- 17 mendations prior to the draft being completed. The employer must consid- 18 er and respond to such recommendations in writing within a reasonable 19 timeframe. A copy of the final version of such plan shall then be 20 published in a clear and conspicuous location, and in the employee hand- 21 book, to the extent that the employer provides such handbook to its 22 employees, and in a location accessible on either the employer's website 23 or on the internet accessible by employees. No employer shall take 24 retaliatory action or otherwise discriminate against any employee for 25 making suggestions or recommendations regarding the content of the plan. 26 5. The department shall establish procedures to allow for public 27 employees or contract workers to contact and inform the department of 28 any alleged or believed violations of any of the provisions described in 29 this section. 30 6. Nothing in this section shall be deemed to impede, infringe, dimin- 31 ish or impair the rights of a public employee or employer under any law, 32 rule, regulation or collectively negotiated agreement, or the rights and 33 benefits which accrue to employees through collective bargaining agree- 34 ments, or otherwise diminish the integrity of the existing collective 35 bargaining relationship. 36 § 2. Section 27-a of the labor law is amended by adding a new subdivi- 37 sion 6-a to read as follows: 38 6-a. Form of complaints. The department shall establish a dedicated 39 webpage and hotline through which any public employee under the juris- 40 diction of this section or contractor as defined by the chapter which 41 added this subdivision may report alleged or believed violations of any 42 state law, regulation, rule or guidance related to occupational health 43 and safety involving a communicable disease, including but not limited 44 to the novel coronavirus COVID-19. Such webpage and hotline shall allow 45 'ndividuals to report alleged or believed violations anonymously. 46 § 3. Paragraphs k and 1 of subdivision 2 of section 2801-a of the 47 education law, as amended by section 1 of part B of chapter 56 of the 48 laws of 2016, are amended to read as follows: 49 k. a description of the duties of hall monitors and any other school 50 safety personnel, the training required of all personnel acting in a 51 school security capacity, and the hiring and screening process for all 52 personnel acting in a school security capacity; [and] 53 1. the designation of the superintendent, or superintendent's desig- 54 nee, as the district chief emergency officer responsible for coordinat- 55 ing communication between school staff and law enforcement and first 56 responders, and ensuring staff understanding of the district-level safe- Page 44 of 116 A. 10832 4 1 ty plan. The chief emergency officer shall also be responsible for 2 ensuring the completion and yearly updating of building-level emergency 3 response plans; or 4 m. protocols for responding to a declared public health emergency 5 involving a communicable disease that are substantially consistent with 6 the provisions of section twenty-seven-c of the labor law. 7 § 4. This act shall take effect immediately; provided, however that 8 the operation plans in the event of certain declared public health emer- 9 gencies established pursuant to section 27-c of the labor law shall be 10 finalized and published, the hotline and webpage established pursuant to 11 section 27-a of the labor law shall be functional, and the protocols for 12 responding to a declared public health emergency involving a communica- 13 ble disease pursuant to paragraph m of subdivision 2 of section 2801-a 14 of the education law shall be established and functional within 30 days 15 of the effective date of this act. Page 45 of 116 CDRP Attachment 2 DECLARATION OF A STATE OF EMERGENCY I, Nancy Seligson, exercising the authority given to me as Supervisor of the Town of Mamaroneck under section 24 of the New York State Executive Law to preserve the public health, welfare and safety,hereby declare a State of Emergency in the unincorporated area of the Town of Mamaroneck effective on July 12,2020 at 12:16 pm(prevailing time). This State of Emergency is being declared due to the threat to the health, welfare and safety of the public caused by the COVID-19 virus. This State of Emergency will remain in effect until August 11,2020 at 12:15 pm(prevailing time)or until a subsequent order of mine rescinds it. I direct all departments,agencies and employees of the Town of Mamaroneck to take the steps necessary to protect the health, welfare and safety of the public, to protect property and public infrastructure and to provide such emergency assistance as may be necessary. Dated:Mamaroneck NY July_Lo__,2020 / i 1"....441 ancy is o upe/sor of th: of MamarI eck Page 46 of 116 Suspension of Certain Local Laws during the Town of Mamaroneck's State of Emergency due to COVID-19 Whereas, acting pursuant to section 24 of the New York State Executive Law, I, Nancy Seligson,Supervisor of the Town of Mamaroneck, declared a state of emergency in the Town of Mamaroneck effective March 16, 2020 at 12:15 pm (prevailing time) due to the COVID-19 pandemic,and Whereas, since the COVID-19 virus remained a threat to the health,welfare and safety of the public,I extended the state of emergency in the Town of Mamaroneck effective April 16,2020 at 12:15 pm (prevailing time), again effective May 15, 2020 at 12:16 pm (prevailing time), and again effective June 13, 2020 at 12:16 pm (prevailing time) and ending July 12, 2020 at 12:15 (prevailing time),and Whereas,I have extended the state of emergency from July 12,2020 at 12:16 pm (prevailing time) to August 11,2020 at 12:15 pm(prevailing time)because the conditions that led to my declaring a state of emergency have not sufficiently changed in that the COVID-19 virus remains a threat to the health,welfare and safety of the public, Now, therefore, I, Nancy Seligson, acting pursuant to section 24 of the New York State Executive Law and my declaration of a state of emergency in the Town of Mamaroneck, declare the following: • I suspend the provisions contained in sections 219-20 and 219-22 of the Code of the Town of Mamaroneck that prohibit parking on the streets and at the times mentioned on the attached sheet be suspended with the following exception: On the section of Myrtle Boulevard, from 172 Myrtle Boulevard to 176 Myrtle Boulevard, parking shall be allowed for a maximum of 15 minutes between the hours of 9:00 am and 6:00 pm(prevailing time) from Monday to Saturday, • I modify section 106-42A. of the Code of the Town of Mamaroneck be modified to provide that the Building Inspector may extend the duration of any building permit issued between March 1,2019 and May 30,2019 by an additional sixty(60) days upon the permit holder demonstrating just cause for such extension, • I modify section 106-58.1 of the Code of the Town of Mamaroneck to provide: "As used in this section, the following terms shall have the meanings indicated: A. MECHANICAL MEANS Page 47 of 116 The use of any tools that are not operated solely by human muscular power. Explosives and the tools used in connection therewith shall not be considered mechanical means. ORIGINAL INFRASTRUCTURE Streets and curbs,and the lines,pipes,culverts and conduits used for transporting potable water,storm water,sewage and utilities,such as gas,telephone,electricity, cable television and Internet service, that are built on land subdivided after February 1, 2004, if the subdivision plat creating the lots in that subdivision also created one or more new private or public streets or created extensions to any existing private or public street. PERMITTED HOURS The seven hours between 9:00 a.m. (prevailing time) and 4:00 p.m. (prevailing time),except in those situations where section 106-58.1 L governs the time allowed for rock removal. ROCK Naturally occurring stone. "Rock" does not include impervious concretions created by humans such as macadam,concrete and bricks. ROCK REMOVAL The reduction in size of rocks by mechanical means and the removal of such rock from the subject property in any residence district or in the Recreation District of the Town of Mamaroneck. ROCK REMOVAL PERMIT A permit issued for rock removal on a subject property. SUBJECT PROPERTY A lot for which a rock removal permit is required, or land where the construction of original infrastructure is to occur if such land lies outside a lot. B. A rock removal permit is required for the removal of rock of any quantity. No rock removal permit shall be issued until the Building Inspector or the Director 2 Page 48 of 116 of Building Code Enforcement and Land Use Administration approves the dust mitigation plan submitted by the applicant. Such plan must incorporate the best dust control practices, including but not limited to, a water spray system (air suppression or surface wetting) or other practices that are considered best dust practices at the time the application for a rock removal permit is made. The dust mitigation plan also must present the measures the applicant intends to use to control water runoff as a result of water spraying. In the sole discretion of the Building Inspector or the Director of Building Code Enforcement and Land Use Administration, air quality sampling may be required during the course of rock removal. C. Rock removal, other than for the construction of original infrastructure, shall be allowed only during permitted hours and only on 15 days(not including Saturdays, Sundays and public holidays listed in §24 of the New York General Construction Law) between the date specified for the commencement of rock removal contained in the notice to neighbors described in §106-58.1 G and the forty-fifth (45th) calendar day after that date. The rock removal permit shall contain the date after which rock removal no longer will be allowed to be done pursuant to that permit. Upon a showing of undue hardship, the Building Inspector or the Director of Building Code Enforcement and Land Use Administration may extend the last day on which rock may be removed pursuant to a rock removal permit by up to five days. If the number of additional days would include a day or days on which rock removal is prohibited by this section, the extension period will bypass such days and resume on the first day thereafter when rock removal is permitted by this section. D. The holder of a rock removal permit may have its permit suspended by notifying the Building Department that rock removal has stopped and requesting that the permit be suspended. The Building Inspector or the Director of Building Code Enforcement and Land Use Administration shall suspend the permit,record the date of notification and record the number of days between the date that rock removal was scheduled to begin and the date that the rock removal permit is suspended. Before resuming rock removal, the holder of a rock removal permit shall notify the Building Department of the date that it intends to resume whereupon the Building Inspector or the Director of Building Code Enforcement and Land Use Administration shall lift the suspension and record the date when the rock removal is to resume. After a suspension is lifted,rock removal may occur on the number of days that equals the difference between 15 and the number of days recorded in accordance with the immediately preceding sentence, however, 3 Page 49 of 116 rock removal may not occur beyond the forty-fifth (45th) calendar day after the date specified for the commencement of rock removal contained in the notice to neighbors described in§106-58.1 G, unless the Building Inspector or the Director of Building Code Enforcement and Land Use Administration grants permission to remove rock after the permit's expiration date pursuant to§106-58.C. E. For the construction of original infrastructure, rock removal shall be allowed only during permitted hours and only for the 180 days (not including Saturdays, Sundays and public holidays listed in §24 of the New York General Construction Law) starting on the date specified for the commencement of rock removal contained in the notice to neighbors described in §106-58.1 G. The rock removal permit shall contain the date after which rock removal no longer will be allowed to be done pursuant to that permit. Under no circumstances may rock removal for the construction of original infrastructure extend beyond the one hundred-eightieth day (180th) day after the date specified for the commencement of rock removal contained in the notice to neighbors described in §106-58.1 G, unless the Building Inspector or the Director of Building Code Enforcement and Land Use Administration grants permission to remove rock after the permit's expiration date pursuant to§106-58.C. F. Before rock removal can begin, the applicant shall have a third-party conduct a survey of the condition of all improvements existing on each lot (including lots lying outside the unincorporated area of the Town of Mamaroneck) that either shares all or a section of a lot line with the subject property or touches the subject property at a corner. If the occupant of a lot to be surveyed refuses to allow a survey to be done, the applicant shall submit an affidavit stating that he/she had attempted to gain access but was denied. Submission of such an affidavit will obviate the requirement for a survey of that lot. Notwithstanding the foregoing,a survey shall not be required if all of the rock removal will be done using mechanical means that are designed to be handheld while operating. G. Notice to neighbors;affidavit of mailing. (1) No later than 10 days before rock removal commences, the following notice shall be mailed to the owners of each lot that has a lot line lying within 150 feet of any lot line of the subject property: (a) For rock removal that is not the construction of original infrastructure: 4 Page 50 of 116 "Dear Neighbor, Rock removal from the property known as [INSERT THE STREET ADDRESS OR THE LOCATION OF THE SUBJECT PROPERTY IF IT HAS NO STREET ADDRESS] by mechanical means, such as drills, jackhammers and other types of gas, diesel or electric powered equipment is scheduled to begin on [INSERT DATE ROCK REMOVAL IS SCHEDULED TO BEGIN]. The last day on which rock can be removed from this site by mechanical means is [INSERT THE LAST DATE ON WHICH ROCK REMOVAL BY MECHANICAL MEANS CAN OCCUR]. Although this period is forty five (45) days, rock removal may occur only on fifteen(15) days within that period. The permit holder may have its permit suspended by the Building Department after rock removal is scheduled to begin.You can contact the Building Department at 381-7830 to learn whether the rock removal permit has been suspended. If the permit is suspended, the permit holder may resume rock removal after notifying the Building Department of the date on which rock removal will resume. The days prior to the date of the suspension shall count toward calculating the fifteen(15) days when rock removal may occur so that rock removal will not be allowed to occur for more than a total of fifteen(15)days unless the permit is extended upon a showing of undue hardship by the permit holder. Any such extension can add no more than five(5) days for rock removal. If your property abuts the subject property, you should have been contacted by now about having a survey done of the physical condition of the structures on your property. The purpose of the survey is to be able to determine whether and to what extent,rock removal may damage your property. If you were not contacted about having a survey done,please contact the Town Building Department at 914-381-7830 immediately. The law does not permit rock removal by mechanical means to occur on Saturdays, Sundays or public holidays. It also prohibits such removal before 9:00 a.m. (prevailing time) and after 4:00 p.m. (prevailing time) on those days when rock removal by mechanical means is permitted. For further information, please contact [INSERT THE NAME OF THE OWNER OR THE PERSON IN CHARGE OF THE PROJECT] at the following telephone number: [INSERT CURRENT TELEPHONE NUMBER OF THE PERSON WHOSE NAME APPEARS ABOVE]. Very truly yours, [SIGNATURE OF THE OWNER OF THE SUBJECT PROPERTY] [PRINT OR TYPE THE NAME OF THE OWNER OF THE SUBJECT PROPERTY]" (b)For the construction of original infrastructure: "Dear Neighbor, 5 Page 51 of 116 Rock removal from the property known as [INSERT THE STREET ADDRESS OR THE LOCATION OF THE SUBJECT PROPERTY IF IT HAS NO STREET ADDRESS] by mechanical means,such as drills,jackhammers and other types of gas,diesel or electric powered equipment is scheduled to begin on [INSERT DATE ROCK REMOVAL IS SCHEDULED.TO BEGIN]. The last day on which rock can be removed from this site by mechanical means is [INSERT THE LAST DATE ON WHICH ROCK REMOVAL BY MECHANICAL MEANS CAN OCCUR]unless the permit is extended upon a showing of undue hardship by the permit holder. Any such extension can add no more than five(5) days for rock removal. If your property abuts the subject property, you should have been contacted by now about having a survey done of the physical condition of the structures on your property. The purpose of the survey is to be able to determine whether and to what extent,rock removal may damage your property. If you were not contacted about having a survey done,please contact the Town Building Department at 914-381-7830 immediately. The law does not permit rock removal by mechanical means to occur on Saturdays,Sundays or public holidays. It also prohibits such removal before 9:00 a.m. (prevailing time) and after 4:00 p.m. (prevailing time)on those days when rock removal by mechanical means is permitted. For further information, please contact [INSERT THE NAME OF THE OWNER OR THE PERSON IN CHARGE OF THE PROJECT] at the following telephone number: [INSERT CURRENT TELEPHONE NUMBER OF THE PERSON WHOSE NAME APPEARS ABOVE]. Very truly yours, [SIGNATURE OF THE OWNER OF THE SUBJECT PROPERTY] [PRINT OR TYPE THE NAME OF THE OWNER OF THE SUBJECT PROPERTY]" (2) An affidavit attesting to that mailing must be filed with the Building Department before a rock removal permit can be issued for the subject property. The owner of the subject property shall attest to that affidavit. H. Rock crushing on the subject property is not permitted at any time. I. There shall be no more than two machines and two hammers operating on the subject property at the same time. J. Motor vehicles used to transport particulate matter must be covered. K. While on the subject property, any particulate matter must be sufficiently soaked or stored to prevent the particulate matter from becoming airborne. The Building Inspector or the Director of Building Code Enforcement and Land Use Administration may require secured tarps or coverings made of plastic or other material to further reduce dust emissions. 6 Page 52 of 116 L. Rock removal shall not be permitted before 9:00 a.m. (prevailing time) or after 4:00 p.m. (prevailing time) on days when rock removal is permitted. Notwithstanding the prohibition on rock removal on Saturdays, an individual, acting alone, may remove rock pursuant to a rock removal permit on the subject property where he/she resides on a Saturday between the hours of 10:00 a.m. (prevailing time)and 3:00 p.m. (prevailing time). M. No more than one rock removal permit shall be issued for a subject property within any twelve-month period. N. Any person who violates this section shall be guilty of a violation which shall be punishable by a fine of not more than $1,000, and also shall be liable for the civil penalty imposed by§ 106-55C of the Code.Each use of mechanical means to remove rock on a day or at an hour when rock removal is prohibited by this section shall constitute a separate offense. 0. If there is a violation of this section by someone other than the owner of the subject property, the owner of the subject property also shall be guilty of a violation which shall be punishable by a fine of not more than $1,000, and also shall be liable for the civil penalty imposed by§ 106-55C of the Code. P. This section shall not apply to the removal of rock that is excavated without first being reduced in size. Q. This section shall not apply to public utility companies, the United States of America, the State of New York, the County of Westchester, the Town of Mamaroneck, the Mamaroneck Union Free School District, the Villages of Larchmont,Mamaroneck or Scarsdale or any independent contractors engaged by any of them." • I modify section 141-12B.of the Code of the Town of Mamaroneck be modified to provide:"The use of gasoline-powered leaf blowers shall be unlawful in the Town, even after a storm, during the period from April 1 through September 30 of each year. This section shall not apply to utility companies, municipal and/or school district emergency operations.", • I modify section 192-5 A. (1)of the Code of the Town of Mamaroneck be modified by adding the following to the end thereof: 7 Page 53 of 116 "The Building Inspector may issue a permit to construct, install, locate, maintain or operate a proposed above-surface pool that fails to meet the requirements of section 192-5 A. (1) (a) or (b) if, upon applying for the permit, the owners of the property or their designated representative submits an application for a variance from those setback requirements of section 192-5 A. (1) (a) or (b) with which the proposed pool does not comply and pays the fee for that application. "Under no circumstances shall the Building Inspector issue a permit that would allow for the proposed pool to be less than 5 feet from the nearest property line. "The application for a variance will be heard by the Board of Appeals at its September 2020 meeting. "Attached to the permit will be a notice to the resident that the construction of the pool will not create any vested rights, that the pool will not be a non-conforming structure and that if the application for a variance is denied, the pool will become an illegal structure and will have to be removed. The notice also shall advise the owners that if the requisite notices of the Board of Appeals' September meeting are not mailed when required, or the required sign is not posted and maintained for the time required in order for the owners' application to be heard at the September Board of Appeals meeting, the pool's certificate of compliance/occupancy will be revoked immediately and the pool will become an illegal structure that will have to be removed immediately. "If the application for a variance is denied, the pool will become art illegal structure and will have to be removed by October 15,2020. "This modification of section 192-5 A.(1)of the Code of the Town of Mamaroneck shall not apply to any pool proposed to be constructed on or after August 1,2020", and • I modify section 195-41 of the Code of the Town of Mamaroneck be modified to provide: "The taxable status date in the Town of Mamaroneck for the year 2020 shall be June 1,2020 but shall be May 1 of each year thereafter". The suspensions and modifications mentioned above shall be effective on July 12,2020 at 12:16 pm(prevailing time)and shall continue until July 17,2020 at 12:15 pm(prevailing time). Dated: Mamaroneck,NY July 10 , 2020 "'X A / I N. Seligson, Su .ervisor of I own of Mamaroneck Prep'd:July 10,2020 8 Page 54 of 116 Select Parking itigulations Waived During. Town of Mamaroneck State of Emerge Coronavirus During the period of the Town's Declaration of a State of Emergency the following parking regulations are waived: • 9:OOam-12:OOpm Parking Ban Waived on Palmer Avenue,Richbell Road,Burton Road & Harmony Drive • 3:OOam-6:OOam Overnight Parking Ban Waived throughout the unincorporated area • Washington Square Neighborhood Including: Murray Avenue between Myrtle Blvd and Leafy Lane New Jefferson Street, North Chatsworth Avenue between Myrtle Boulevard and 35 North Chatsworth Avenue All timed parking restrictions are waived with the exception of the 3-hour parking limitation for those without a Washington Square Parking Permit • Parking Restrictions at Certain Times are waived on: North Chatsworth Avenue between Edgewood Avenue and Echo Maple Hill Drive between Murray Avenue and Orsini Drive Rockingstone Avenue between North Chatsworth Avenue and Seton Road Overlook Terrace Normandy Road Hillside Road Preston Street Cavit Road Laurel Avenue Thompson Street Wood Street Taylor Place Mountain Avenue • Parking in Commuter Parkin Lot#1-Myrtle Boulevard Because of the Coronavirus situation,there is minimal utilization of the commuter parking lot. Until further notice, residents of the Town may utilize the designated areas in Lot#1 for additional parking without having a permit for the lot.Vehicles may park in the lot 24 hours per day. Page 55 of 116 CDRP Attachment 3 _°� •94 Town of 11 ) 1.'9Wramaroneck New York . POUNUEU U4i• Personal Protective Equipment Certification Form The personal protective equipment (PPE) certification form will be submitted annually to the Town Administrator to ensure the Town has a sufficient stock of PPE to respond to a public health emergency involving a communicable disease.The PPE stock is to be submitted during the month of August and is to be submitted to the Town Administrator by August 31St Type of PPE Amount in Stock Expiration Date Face Masks Rubber Gloves Hand Sanitizer—Mini Bottles Hand Sanitizer—Large Bottles Antibacterial Wipes Antibacterial Aerosol Full-Back Isolation Gowns / / Face Shields / / Shoe Coverings Form Completed by(please print): Signature: Date: / / TO BE COMPLETED BY TOWN ADMINISTRATOR Is the above stock acceptable: Yes No If no, indicate what type and how much of a given PPE needs to be purchased: Date PPE must be purchased by: / / *All PPE shall be charged to B.3010.2102. Page 56 of 116 F • O *q 2 ` y • '`�' Town of Mamaroneck . 2 .1 1 m Town Center 1- 740 West Boston Post Road, Mamaroneck,NY 10543-3353 .FOUh0E0166i. OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 svaltieri@townofmamaroneckny.org Memorandum: www.townofmamaroneckny.org To: Supervisor and Town Board Re: Authorization Consultant Services Review of Town Local Law- Small Cell Deployments/5G Date: February 26, 2021 The Town's public utility/cellular tower law dates back to 1995. In view of the developments and evolution of technology since the adoption of the law, the Town Board has indicated an interest in reviewing the current law. The review would include recommendations on updates to meet current needs. Attached is a proposal from Menkes Associates along with the resume of Hank Menkes. Menkes Associates was retained by the Town Planning Board to assist them in the review of the cell tower to be installed at the Bonnie Briar Country Club. The Planning Board was very pleased with the firm's work which is why I reached out to them first. Aside from the quality of the work The proposal details the work to be completed by the consultant to review the law and make recommendations for change. Another component of the work that I asked the consultant to include is to provide the Town Board a brief tutorial on Small Cell Deployment and 5G. The form of proposal is to charge the Town on an hourly basis with an upset price of $6,000. Any work beyond the upset price would require the prior approval of the Town Board. Considering the background information and prior work of the consultant for the Town it may be worthwhile to authorize a contract with Menkes Associates. Stephen V. Altieri Town Administrator Printed on Rec'.cled Paper Page 57 of 116 i ■ Menkes Associates, LLC menkesassoc@gmail.com PROPOSAL No. 2110P Date: February,22,2021 To: Mr.Stephen Altieri,Town Administrator Town of Mamaroneck, NY 740 West Boston Post Road Second Floor, Room 203 Mamaroneck, NY 10543 Reference: Mamaroneck zoning ordinance update for small cell deployments Menkes Associates, LLC will: • Phase 1: Evaluate the existing Mamaroneck, NY telecommunications zoning ordinance to determine its applicability for proposed macrocell sites, and relative to the FCC's recent Report and Order for wireless small cell deployments. Determine the optimal approach to revise,as required, or augment the ordinance to address the impending 5G deployments of small cells within the town, and distributed antenna systems on public right-of-ways. • Phase 2: Based on the Phase 1 review, either draft an updated telecommunications ordinance to add or correct for technology improvements to future macro-cell tower deployments and include additions to address the FCC Report and Order covering small cells or, at the client's discretion,develop a new section to the existing ordinance that addresses small cells. • Phase 1 and 2 are not to exceed$6,000 without prior approval from the client. • If requested by the client, prepare and present to the Town Board a tutorial on the evolution of the existing wireless infrastructure and the advent of 5G technology. • All work to be billed at a rate of$300/hour, portal to portal. Payment is net 30 days. Submitted by: Hank Menkes, President February 22, 2021 print name&title signature date Accepted by: print name&title signature date address phone Menkes Associates, LLC • 166 Konner Avenue • Pine Brook, NJ 07058 • 973.227.7615 Page 58 of 116 0 v 2 t ?i o Town of Mamaroneck W ;)F m Town Center !/ x 740 West Boston Post Road, Mamaroneck,NY 10543-3353 • FLa1)E0 EI• OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 Memorandum svaltieri a townofmamaroneckny.org www.townofmamaroneckny.org To: Supervisor and Town Board Re: Authorization- G & S Community Solar Program Date: February 26, 2021 When we have investigated community solar programs, they have been for the benefit of private entities and residential properties. Sustainable Westchester has partnered with G & S Solar Developers to offer a community solar program for local governments and their facilities. Under the terms of the program, a municipality signs up as a subscriber thus making the community eligible for the program. The program offers discounts of up to 10% on electricity bills for municipal facilities. Discounts are available to the municipality regardless of whether Con Edison or New York State Power Authority is the electric provider. In the case of the Town, NYPA is our primary electricity provider providing electric service at roughly an 11% discount from Con Edison rates. This would therefore provide a potential discount of up to 21% on our electric bills. The subscription agreement does not bind the Town to signing up municipal facilities to the program. Also, the Town can terminate the subscription agreement on sixty (60) days' notice. This would appear to be a relatively easy opportunity for the Town, at its option, to evaluate potential electric utility savings for our facilities. I have attached the first page of the agreement that provides the highlights of the agreement. ACTION REQUESTED: THAT THE TOWN BOARD, SUBJECT TO REVIEW OF COUNSEL APPROVE THE SUBSCRIPTION AGREEMENT BETWEEN THE TOWN OF MAMARONECK AND G & S SOLAR TO PARTICIPATE IN A MUNICIPAL COMMUNITY SOLAR PROGRAM AND THAT THAT THE TOWN ADMINISTRATOR BE AUTHORIZED TO EXECUTE THE AGREE i ephen V. Altieri Town Administrator ♦ r I U I un R,c titi l N.1 Page 61 of 116 fr(Vsc.ki J / C.rc�L_ CDG Provider: G&S Solar/ RM Community Solar LLC CDG Project Manager: PowerMarket I Phone 917-793-1171 I Email: gssolar@powermarket.io Community Distributed Generation Disclosure Form • Subscriber Information Name: [name] &Electric Utility Service Address: [account address] Phone: [phone numberl Email: [email] Utility: Consolidated Edison Company of New York, Inc./ New York Power Authority Overview This document describes your community solar subscription. In the event that the terms in this statement conflict with terms appearing elsewhere in your contract,the terms in this statement are controlling. Read this document and the contract carefully so that you fully understand this agreement. Price, Fees,and Billed Amount: 90%of value of the community solar credit amount on your Consolidated Charges Edison or New York Power Authority Bill The total credit amount that appears on your Consolidated Edison or New York Power Authority bill will offset your electric charges.This credit amount will vary each month depending on the output of the solar system,Value of Distributed Energy Resource(VDER) credit rate, and your individual allocated portion of the community solar project. Payments will be either made by check or automatically withdrawn from your bank account on file using ACH's secure transaction process.You will be notified of the charge amount and billing date prior to your withdrawal processed.Any changes to this billing cadence will be communicated by the Provider. Project Location and Location:To Be Determined. Subscriber Allocation Size:To Be Determined Generation allocated to customer: Once you have completed your enrollment process,your utility data will be analyzed to ensure a correct allocation. Your allocation will reflect the lesser of approximately 100%of your historic annual usage or the solar credits available. Provider shall have the right to make adjustments to the percentage of the Credits allocable to you. Length of Agreement This agreement will last two (2)year and will commence on the date of the first Utility bill and Renewal displaying credits. Following the initial two (2)year term,the agreement will be automatically extended on a yearly basis under the same terms unless you or the Provider elects to terminate the agreement. Early Termination Subscriber has the right to terminate this Agreement by providing written notice to Authorized Designee of not less than sixty(60) days. Estimated Benefits Estimate of kWh generation received annually:Approximately 90%of current annual consumption. Generation will be provided as a monetary bill credit based on the VDER rate. Guarantees This contract does not guarantee savings or a minimum level of system performance or production of energy. Data Sharing and Information such as your annual energy consumption and billing cycle will be requested on Privacy Policy your behalf from your utility.This data will be used to appropriately allocate energy credits to your bill and communicate any errors to the utility for resolution. 1 Solar Community Distributed Generation Agreement Page 62 of 116 CDG Provider: G&S Solar/ RM Community Solar LLC CDG Project Manager: PowerMarket I Phone 917-793-1171 I Email: gssolar@powermarket.io Provider will restrict disclosure of the information solely to employees, representatives, investors, and/or advisors with a need to know and not disclose to third parties. Subscriber Rights If you have inquiries or complaints that the Provider is unable to resolve,you have the right to call the Department of Public Service Helpline at 1-800-342-3377.You may file a complaint on the Helpline or by following the instructions www.dps.ny.gov/complaints.html. Other Important The services provided by RM Community Solar LLC to Customer are governed by the terms and Terms conditions of this Agreement and HEFPA for residential customers. Inquiries about HEFPA may be made with the Department of Public Service Helpline at 1-800-342-3377 or http://www.dps.ny.gov/complaints.html. Preparer Name and PowerMarket Contact Information 335 Madison Avenue New York, NY 10017 917-793-1171 gssolar@powermarket.io Signature of Authorized Company Official or Representative: Date: Signature of Subscriber:616141A 1A Date: (datel 2 Solar Community Distributed Generation Agreement Page 63 of 116 � 9 9 oo Town of Mamaroneck ; Town Center P, 740 West Boston Post Road, Mamaroneck,NY 10543-3353 .rcuht) ,;at. OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 Memorandum svaltieriltownofmamaroneckny.org www.townofmamaroneckny.org To: Supervisor and Town Board Re: Review of Floor Area Ratio Law Date: February 25, 2021 At the last Town Board meeting, Peter Feroe from AKRF presented a possible scope for review of the FAR law (see attached). Knowing you would all like to move forward on this, I spoke with Peter regarding the scope and submitting a fee proposal to complete the review for the Town. From the submission by AKRF you can see that this topic can be broad based depending upon how the Board wishes to approach the analysis. For instance, it is not merely reducing the FAR but also looking at property line setbacks and height of homes as well. As a result we agreed that the proposal from AKRF would be based upon an hourly rate with a not to exceed limit. This provides the Board flexibility on how detailed to make the analysis. AKRF will have the proposal to me in advance of next week's meeting. There are of course advantages to using AKRF since they will be working on the Comprehensive Plan. However, an alternative would be to prepare a request for proposal and seek out alternative proposals from other consultants. The Board should allow roughly 4 to 6 weeks to issue and receive responses on a request for proposals. %7 Stephen V. Altieri Town Administrator ♦ Printr,l nn Re(\cled Riper 1/ Page 64 of 116 Altieri, Stephen From: Peter Feroe <pferoe@akrf.com> Sent: Friday, February 5,2021 2:57 PM To: Altieri,Stephen Subject: Neighborhood Character(FAR) Steve, AKRF and MUD Workshop (the "Consultant Team") understand the Town Board wishes to address a growing community concern regarding the scale of newly constructed single-family homes. In many cases,these new homes are larger or of substantially different character than the ones they replace. As we initiate work on the Town's Comprehensive Plan, it is opportune timing to identify and implement strategies to address this concern. Below,we outline our proposed approach for working with the Town Board on this issue. Identification of Issues Our first task would involve reviewing recent construction, or approved construction plans that have elicited community concern. The Consultant Team would rely on the Town Board to provide the residential location (address),approved construction plans and the administrative history preceding approval of the housing(i.e., any Planning Board or Zoning Board meetings,hearings, and resolutions). The Consultant Team would evaluate compliance with existing regulations and identify where divergence exists. Best Practices Review In parallel,the Consultant Team would review"best practice"strategies that address similar issues of residential neighborhood character. We would identify a range of approaches, evaluate their effectiveness and identify potential ancillary effects of implementation. Scenario Building Drawing from local examples and the "best-practices" review,the Consultant Team would identify strategies to address the character of new construction in the Town and present illustrative scenarios that demonstrate the potential effects,benefits and limitations of those strategies. The Consultant Team anticipates refining the strategies with the Town Board at two or three meetings. Implementation Once the Town Board selects a preferred approach,the Consultant Team would draft policy/regulatory language for evaluation by the Town Board. The Consultant Team would then work with the Town Board through the implementation process, including necessary public hearings and SEQRA review. Peter Feroe,AICP Senior Technical Director I Planning AKRF,INC. Environmental, Planning, and Engineering Consultants 34 South Broadway,Suite 401 I White Plains,NY 10601 P)914.922.2370 I F)914.949.7559 www.akrf.com 1 Page 65 of 116 NEW BUSINESS THIS DOCUMENT HAS NO ATTACHMENT Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 3, 2021 SUBJECT: Addition of members of the Town of Mamaroneck Housing Authority to the List Sensitive Positions in the Code of Ethics ATTACHMENTS: 1. Addition of members of the Town of Mamaroneck Housing Authority to the List of Sensitive Positions Page 67 of 116 PUBLIC HEARING NOTICE LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, and further pursuant to Executive Order No. 202.1 Suspension of Article 7 Public Officers Law, a Public Hearing will be held on March 3, 2021 at 7:30 PM or as soon thereafter as is possible, to consider "Addition of members of the Town of Mamaroneck Housing Authority to the List of Sensitive Positions in the Code of Ethics" Law telephonically from the Town Center, 740 W. Boston Post Road, Mamaroneck, New York. Join the Zoom webinar meeting via the link provided on the Meeting Agenda and on the Town Board meeting notice issued prior to the meeting, both of which are located on the Town's website.The public may comment by writing to publicgc@townofmamaroneslkny.org while viewing from LMC Media's website https://lmcmedia.org/ or local municipal access television (Cablevision (Optimum) 75, 76, 77 or Verizon (Fios)34, 35, 36),or by participating in the Zoom webinar and utilizing the "raise your hand"feature. Purpose: The Town adds the position of member of the Town of Mamaroneck Housing Authority to the list of Sensitive Positions in the Town's Code of Ethics. The full text of this document can be viewed on the Town's website, https://www.townofmamaroneckny.org/calendar.aspx, or by calling the Town Clerk's Office at 914-381-7870, for a mailed copy. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Published: February 24, 2021 Page 68 of 116 Local Law No- -2021 This local law shall be known as the "Addition of Members of the Town of Mamaroneck Housing Authority to the List of Sensitive Positions in the Code of Ethics" Law. BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1 -Purpose: The Town adds the position of member of the Town of Mamaroneck Housing Authority to the list of Sensitive Positions in the Town's Code of Ethics. Section 2-Amendment of a current section of the Mamaroneck Code: Section 17-4 AA. of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: SENSITIVE POSITIONS The following positions entail potential conflicts of interest and are deemed to be sensitive positions: "AA. Member of the: (1) Board of Appeals. (2) Board of Architectural Review. (3) Board of Assessment Review. (4) Board of Ethics. (5)Town of Mamaroneck Housing Authority (6) Planning Board. (7) Town Board." Page 69 of 116 Section 3—Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 4—Effective Date: This Local Law shall become effective upon filing with the Secretary of State. 01-29-21 2 Page 70 of 116 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 3, 2021 SUBJECT: Supersession of Sections 267 (7-a) and 271 (7-a) of the New York Town Law in the Town of Mamaroneck ATTACHMENTS: 1. Supersession of Sections 267 (7-a) and 271 (7-a) of the New York Town Law in the Town of Mamaroneck Page 71 of 116 PUBLIC HEARING NOTICE LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, and further pursuant to Executive Order No. 202.1 Suspension of Article 7 Public Officers Law, a Public Hearing will be held on March 3, 2021 at 7:30 PM or as soon thereafter as is possible, to consider"Supersession of Sections 267 (7-a)and 271 (7-a) of the New York Town Law in the Town of Mamaroneck" Law telephonically from the Town Center, 740 W. Boston Post Road, Mamaroneck, New York. Join the Zoom webinar meeting via the link provided on the Meeting Agenda and on the Town Board meeting notice issued prior to the meeting, both of which are located on the Town's website.The public may comment by writing to puhlicqc a t wnpfmamaroneckny.org while viewing from LMC Media's website https://lmcmedia.org/ or local municipal access television (Cablevision (Optimum) 75, 76, 77 or Verizon (Fios)34, 35, 36),or by participating in the Zoom webinar and utilizing the "raise your hand"feature. Purpose: The Town Board concludes that the state requirement of four hours of training per year for seasoned members of the Board of Appeals and the Planning Board is more than necessary and that a lesser requirement will allow such members to remain schooled in the changes in and the updates to the laws on land use. The full text of this document can be viewed on the Town's website, https://www.townofmamaroneckny.org/calendar.aspx, or by calling the Town Clerk's Office at 914-381-7870,for a mailed copy. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Published: February 24, 2021 Page 72 of 116 Local Law No. -2021 This local law shall be known as the "Supersession of Sections 267 (7-a) and 271 (7-a)of the New York Town Law in the Town of Mamaroneck" Law. BE IT ENACTED by the Town Board of the Town of Mamaroneck as follows: Section 1 —Purpose, The Town Board concludes that the state requirement of four hours of training per year for seasoned members of the Board of Appeals and the Planning Board is more than necessary and that a lesser requirement will allow such members to remain schooled in the changes in and the updates to the laws on land use. - .• 1 - • I • •I • - .5 1 • I " • . - • I " • . 1 • LI . IS . • 1 - Section 240-89 A of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: "Supersession. "(1) Portions of section 267 (11) of the New York Town Law hereby are superseded. Words enclosed in brackets are eliminated therefrom. Italicized words are new matter added thereto. Section 267 (11) of the New York Town Law, as superseded below, shall apply in the Town of Mamaroneck. "Section 267 11. Alternate members. (a) A town board may, by local law or ordinance, or as a part of the local law or ordinance, or as part of the local law or ordinance creating the [zoning] board of appeals, establish alternate [zoning] board of appeals member positions for purposes of substituting for a regular member in the event such member is absent or is unable to participate because of a conflict of interest. Alternate members of the [zoning] board of appeals shall be appointed by resolution of the town board, for terms established by the town board. (b) The chairperson of the [zoning] board of appeals [may] shall designate [an] the alternate member to substitute for a regular member when such member is absent or is unable to participate because of a conflict of interest [on] with respect to a[n application or] matter before the board. The town board shall establish the procedure for making that designation. When [so designated, the] an alternate member sits in the place of a regular member, the alternate member shall possess all the powers and responsibilities of such Page 73 of 116 regular member of the board. Such designation shall be entered into the minutes of the [initial zoning] board of appeals meeting at which the substitution is made. (c) All provisions of this section relating to [zoning] board of appeals member training and continuing education, attendance, conflict of interest, compensation, eligibility, vacancy in office, removal, and service on other boards, shall also apply to alternate members." "(2) Portions of section 267 (7-a) of the New York Town Law hereby are superseded. Words enclosed in brackets are eliminated therefrom. Italicized words are new matter added thereto. Section 267 (7-a) of the New York Town Law, as superseded below, shall apply in the Town of Mamaroneck. "Section 267 7-a. Training and attendance requirements. (a) Each member of the board of appeals who has not served upon the board of appeals or the planning board for at least sixty (60) months shall complete, at a minimum, four hours of training each year [designed to enable such members to more effectively carry out their duties]. Each member of the board of appeals who has served upon the board of appeals or the planning board for at least sixty-one (61) months shall complete, at a minimum, two hours of training each year. Such training must be in areas designed to enable such members to more effectively carry out their duties. Training received by a member [in excess of four hours] in any one year that exceeds the minimal requirement for such member may be carried over by the member into succeeding years in order to meet the requirements of this subdivision. Such training shall be approved by the town board and may include, but not be limited to, training provided by a municipality, regional or county planning office or commission, county planning federation, state agency, statewide municipal association, college or other similar entity. Training may be provided in a variety of formats, including but not limited to, electronic media, video, distance learning and traditional classroom training." "(3) On a regular basis during the course of the year, members of the board of appeals shall provide the Town Clerk with copies of the certifications of attendance received by them from providers of training, or such other proof as may be available that indicates the type of training the members have received during the year. On or about October 1 of each year, the Town Clerk shall send a notice to each member of the board of appeals showing the number of hours of training that such member has reported for that year and the number of hours of training, if any, that such member must complete before December 31 of that year. 2 Page 74 of 116 "(4) On or about December 1 of each year, the Town Clerk shall submit to the Town Board a list of the names of each member of board of appeals and the number of hours of training for that year that each member has reported to the Town Clerk." Section 3-Amendment to an Existing Section of the Code of the Town of Mamaroneck, Section 240-95 A of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: "Supersession. "(1) Portions of section 271 (15) of the New York Town Law hereby are superseded. Words enclosed in brackets are eliminated therefrom. Italicized words are new matter added thereto. Section 271 (15) of the New York Town Law, as superseded below, shall apply in the Town of Mamaroneck. "Section 271 15. Alternate members. a. A town board may, by local law or ordinance, or as part of the local law or ordinance creating the planning board, establish alternate planning board member positions for purposes of substituting for a regular member in the event such member is absent or is unable to participate because of a conflict of interest. Alternate members of the planning board shall be appointed by resolution of the town board, for terms established by the town board. b. The chairperson of the planning board [may] shall designate [an] the alternate member to substitute for a regular member when such member is absent or is unable to participate because of a conflict of interest [on] with respect to a[n application or] matter before the board. The town board shall establish the procedure for making that designation. When [so designated the] an alternate member sits in place of a regular member, the alternate member shall possess all the powers and responsibilities of such regular member of the board. Such designation shall be entered into the minutes of the [initial] planning board meeting at which the substitution is made. c. All provisions of this section relating to planning board member training and continuing education, attendance, conflict of interest, compensation, eligibility, vacancy in office, removal, and service on other boards, shall also apply to alternate members." 3 Page 75 of 116 "(2) Portions of section 271 (7-a) of the New York Town Law hereby are superseded. Words enclosed in brackets are eliminated therefrom. Italicized words are new matter added thereto. Section 271 (7-a) of the New York Town Law, as superseded below, shall apply in the Town of Mamaroneck. "Section 271 7-a. Training and attendance requirements. a. Each member of the planning board who has not served upon the board of appeals or the planning board for at least sixty (60) months shall complete, at a minimum, four hours of training each year [designed to enable such members to more effectively carry out their duties]. Each member of the planning board ►vho has served upon the board of appeals or the planning board for at least sixty-one (61) months shall complete, at a minimum, two hours of training each year. Such training must be in areas designed to enable such members to more effectively carry out their duties. Training received by a member [in excess of four hours] in any one year that exceeds the minimal requirement for such member may be carried over by the member into succeeding years in order to meet the requirements of this subdivision. Such training shall be approved by the town board and may include, but not be limited to, training provided by a municipality, regional or county planning office or commission, county planning federation, state agency, statewide municipal association, college or other similar entity. Training may be provided in a variety of formats, including but not limited to, electronic media, video, distance learning and traditional classroom training." "(3) On a regular basis during the course of the year, members of the planning board shall provide the Town Clerk with copies of the certifications of attendance received by them from providers of training, or such other proof as may be available that indicates the type of training the members have received during the year. On or about October 1 of each year, the Town Clerk shall send a notice to each member of the planning board showing the number of hours of training that such member has reported for that year and the number of hours of training, if any, that such member must complete before December 31 of that year. "(4) On or about December 1 of each year, the Town Clerk shall submit to the Town Board a list of the names of each member of the planning board and the number of hours of training for that year that each member has reported to the Town Clerk." section 4—Severability: 4 Page 76 of 116 Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 5—Effective Date: This Local Law shall become effective upon filing with the Secretary of State. 2021-02-I1 5 Page 77 of 116 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 3, 2021 SUBJECT: Resolution Planning/Zoning Board Authorized Training Agency ATTACHMENTS: 1. Resolution Planning_Zoning Board Authorized Training Agency Page 78 of 116 On motion of Council , seconded by Council , the following was approved, Whereas, sections 267 and 271 of the New York Town Law provide that all members of planning boards and boards of appeals, as well as alternate members of those boards, must complete a minimum of four hours of training each year, and Whereas, these sections of the New York Town Law provide that the Town Board may specify which activities qualify as training to satisfy the training requirements. BE IT RESOLVED, that the following list of agencies, commissions, associations, universities, and other organizations are approved to provide training to meet the state's requirements when the training they provide pertains to municipal planning, zoning, community design, environmental issues,economic development, and local government functions and practices: (1) the Westchester Municipal Planning Federation and the Westchester County Department of Planning,and (2) the New York Department of State;Department of Agriculture and Markets; Office of the State Comptroller;Department of Health;Department of Transportation;Department of Environmental Conservation; Office of Parks, Recreation, and Historic Preservation; Hudson River Valley Greenway,and (3) the New York State Association of Towns, the New York State Conference of Mayors, the New York State Association of Counties, the New York Planning Federation, the American Planning Association, the Upstate New York Chapter of the American Planning Association and it sections, and the Metro New York Chapter of the American Planning Association, and (4) the Capital District Regional Planning Commission, Central New York Regional Planning and Development Board, Herkimer-Oneida Counties Comprehensive Planning Program, Lake Champlain-Lake George Regional Planning Board, Long Island Regional Planning Board, Southern Tier Central Regional Planning and Development Board,Southern Tier East Regional Planning and Development Board, Southern Tier West Regional Planning and Development Board, Genesee-Finger Lakes Regional Planning Council, Hudson Valley Regional Council,Tug Hill Commissions,and Adirondack Park Agency, and (5) the Albany Law School Governmental Law Center and Institute for Legal Services, Pace Law School,Cornell University and its cooperative extension, and Page 79 of 116 (6) on-line planning and zoning training programs offered by the New York State Municipal Insurance Reciprocal, Pace University and Land Use Law Center, and the Lincoln Institute of Land Use Policy, BE IT FURTHER RESOLVED, that other training activities may be approved on a case-by-case basis by the Town Board, acting on its own prerogative or upon the request of a member of the planning board or board of appeals, and BE IT FURTHER RESOLVED, that any new member appointed to fill the last twelve months of a term shall not be required to have attended training to be reappointed to a first full term, but must thereafter comply with the Town's training policy, and The above resolution was put to a roll call vote: February 26,2021(LL folder) Page 80 of 116 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 3, 2021 SUBJECT: Prohibition on Parking between the paved areas on East and West Brookside Drives and the Brook ATTACHMENTS: 1. Prohibition on Parking between the paved areas on East and West Brookside Drives and the Brook Page 81 of 116 PUBLIC HEARING NOTICE LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, and further pursuant to Executive Order No. 202.1 Suspension of Article 7 Public Officers Law, a Public Hearing will be held on March 3, 2021 at 7:30 PM or as soon thereafter as is possible, to consider"Prohibition on Parking between the paved areas on East and West Brookside Drives and the Brook" Law telephonically from the Town Center, 740 W. Boston Post Road, Mamaroneck, New York. Join the Zoom webinar meeting via the link provided on the Meeting Agenda and on the Town Board meeting notice issued prior to the meeting, both of which are located on the Town's website.The public may comment by writing to publicqc@townotrilainarg_neckny.org while viewing from LMC Media's website https://lmcmedia.org/ or local municipal access television (Cablevision (Optimum) 75, 76, 77 or Verizon (Fios) 34, 35, 36),or by participating in the Zoom webinar and utilizing the"raise your hand"feature. Purpose: The purpose of this law is to prohibit parking on the grassy area between the pavement on East and West Brookside Drives and the Brook itself. The full text of this document can be viewed on the Town's website, https://www.townofmamaroneckny.org/calendar.aspx, or by calling the Town Clerk's Office at 914-381-7870, for a mailed copy. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Published: February 24, 2021 Page 82 of 116 Local Law No, —2021 This local law shall be known as the "Prohibition on Parking between the paved areas on East and West Brookside Drive and the Brook" Law. • BE IT ENACTED by the Town Board of the Town of Mamaroneck Section 1 —Purpose; The purpose of this law is to prohibit parking on the grassy area between the pavement on East and West Brookside Drives and the Brook itself. Section 2—Prohibition of Parking within between Pavement and the Brook: Section 219-18 of the Code of the Town of Mamaroneck hereby is amended to add a new subsection C.to read as follows: C. No motor vehicle shall be parked between the pavement on East Brookside Drive and the pavement on West Brookside Drive and the Brook for the entire length alongside the Brook. Section 3—Sign(s)to be Erected and Painting to be Done: An appropriate sign or signs shall be erected on and/or above, and/or striping shall be painted on the surface of East and West Brookside Drives indicating where parking is prohibited by this law. Section 4—Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 5—Effective Date: This Local Law shall become effective upon filing with the Secretary of State. January 29,2021 Page 83 of 116 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 3, 2021 SUBJECT: Fire Claims ATTACHMENTS: 1. Fire Claims March 3 2021 Page 84 of 116 Town of Mamaroneck From: Tracy Yogman -Town Comptroller I Re: Fire Claims Date: March 3, 2021 The following Town of Mamaroneck Fire Department claims have been certified by Chief Shaun Hughes and submitted to the Comptroller's Office for payment: VENDOR DESCRIPTION Amount AM Emergency Supply Co, Inc. Fire Extinguisher inspection Class D-6 year maintenance $ 75.00 Scanner for apparatus bay,camera system upgrade, mechanics tool Amazon set 1,716.57 Bound Tree Medical, LLC Personal Protection Equipment-disposable gloves 140.00 Optimum Cable services-2/23/20-3/22/21 271.06 Sound Shore Chiefs Association 2021 Annual dues 400.00 UniFirst Corp Cleaning Supplies-2/12, 2/19/21 181.68 Westchester Cty-Assoc. of Fire Chiefs 2021 Annual dues 300.00 Total $ 3,084.31 Page 85 of 116 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 3, 2021 SUBJECT: Other Fire Department Business ATTACHMENTS: 1. THIS ITEM HAS NO ATTACHMENT - OTHER FIRE DEPARTMENT BUSINESS Page 86 of 116 TOWN OF MAMARONECK FIRE DEPARTMENT OFFICE OF THE CHIEF l uarteis 205 WEAVER STREET LARCH MOLAL NEW YORK 10538 WEAVER 834-2100 EMERGENCY H iHithais,„ 834.2101 -NON EPAERGENCY 834-2438 CHIEF'S OFFICE STREET 834-0922-FAX WWW.TMFD.ORG &ow:. D so\ To: Board of Fire Commissioners From: Chief Shaun Hughes Date: March 1. 2021 Re: Fire Report for the Month 01'February 2021 The following report outlines response to calls made during the month of February 2021. It summarizes the nature, the number of personnel responding and the total time spent. I have also attached a report showing a further breakdown of these alarms. Alarm Type Number Generals 23 Minors 20 Stills 5 Out of Town (Mutual Aid) 2 EMS 36 Drills 4 TOTAL 90 Total number of personnel responding: 443 Total time working: 37 hours and 50 minutes Respectfully Submitted. Chief Shaun Hughes - Incident Type Count Report Pate Range: From 2/1/2021 To 2/28/2021 Selected Station(s):AM Incident Type Description Count Station: EMS 321 -EMS call,excluding vehicle accident with injury 36 41.86% Total-Rescue&Emergency Medical Service Incidents 36 100.00% Total for Station 36 41.86% Station: HO 130-Mobile property(vehicle)fire,other 1 1.16% 131 -Passenger vehicle fire 2 233% Total-Fires 3 6.67% 322F-Vehicle accident with injuries 6 6.98% 324F-Motor vehicle accident with no injuries 1 1.16% Total-Rescue&Emergency Medical Service Incidents 7 15.56% 412-Gas leak(natural gas or LPG) 9 10.47% 444-Power line down 1 1.16% Total-Hazardous Conditions(No fire) 10 22.22% 520-Water problem,other 1 1.16% 531 -Smoke or odor removal 4 4.65% 553 -Public service 1 1.16% Total-Service Call 6 13.33% 622-No incident found on arrival at dispatch address 2 2.33% 651 -Smoke scare,odor of smoke 2 2.33% Total-Good Intent Call 4 8.89% 735-Alarm system sounded due to malfunction 1 1.16% 736-CO detector activation due to malfunction 1 1.16% 740-Unintentional transmission of alarm,other 2 233% 743-Smoke detector activation,no fire-unintentional 4 4.65% 745-Alarm system sounded,no fire-unintentional 6 6.98% 746-Carbon monoxide detector activation,no CO 1 1.16% Total-Fals Alarm&False Call 15 3333% Total for Station 45 52.33% Station: STj, 321 -EMS call,excluding vehicle accident with injury 1 1.16% Total-Rescue& Emergency Medical Service Incidents 1 20.00% 554-Assist invalid 1 1.16% 571 -Cover assignment,standby,moveup 3 3.49% Total-Service Call 4 80.00% Total for Station 5 5.81% 86 100.00% LI Page 1 of I Printed 03/0112021 11:41:20 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 3, 2021 SUBJECT: Authorization- Extension of Lawn - Maintenance Contract at Hommocks Field/Pool ATTACHMENTS: 1. Extension of Lawn Maintenance Contract Hommocks Field Hommocks Pool Page 88 of 116 O NT 9 Town of Mamaroneck m W Town Center x 740 West Boston Post Road. Mamaroneck.NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 svaltieri@townofmarnaroneckny.org Memorandum www.townofmamaroneckny.org To: Supervisor and Town Board Re: Extension of Lawn Maintenance Contract Hommocks Field/Hommocks Pool Date: February 25, 2021 The Town currently holds a contract with PA Ferraro Landscaping Inc for grass cutting and related work at the Hommocks Fields and Hommocks Pool. The term of the original contract was 2019 and 2020. However a provision in the contract specifications permits the Town, at its discretion, to extend the contract for up to two (2) additional years. The cost of the contract was $8,850 in 2019 and $8,950 in 2020. In considering an extension of the contract an important factor is cost. We have received from the contractor a letter confirming that the contract price for 2020, $8,950 would remain unchanged in 2021. The Town has had good success with PA Ferraro Landscaping. Therefore in view of the contractor's agreement to freeze the annual cost at the 2020 level, it would seem practical to extend the contract for one year. ACTION REQUESTED, THAT THE TOWN BOARD APPROVE THE EXTENSION OF THE CONTRACT WITH PA FERRARO LANDSCAPING FOR LAWN MAINTENANCE AND RELATED WORK AT THE HOMMOCKS FIELD AND HOMMOCKS POOL AND THAT THE TOWN ADMINISTRATOR BE AUTHORIZED TO NOTIFY THE CONTRACTOR OF THE APPROVED EXTENSION AT A TOTAL COST OF $8,950 Stephen V. Altieri Town Administrator Co, kec1(l,1 Popp Page 89 of 116 02,416/2013 21:10 18452791472 r4' tl/ui 3 rg.4• ,.�! 845-278-9017 P A FERRARO LANDSCAPING INC. 845-279-1472 "PAT' LANDSCAPING ' GARDENER FAX TREE PRUNING •SNOW PLOWING 61 HARVEST DRIVE . • BREWSTER N.Y. 10509 a/IU 2) TOWN OF MAMARONECK HOMMOCKS 740 W BOSTON POST RD MAMARONECK THIS LETTER IS TO CONFIRM THAT P A FERRARO LANDSCAPING INC. IS SEEKING TO.EXTEND ITS EXISTING CONTRACT FOR THE GRASS MAINTENANCE OF THE HOMMOCKS FIELD AND POOL COMPLEX FOR AN ADDITIONAL YEAR AT THE SAME PRICE AS LAST SEASON. WE AGREE TO THE TERMS OF THE EXISTING CONTRACT AND WILL KEEP THE PRICE AT LAST YEAR FEE OF $ 8950.00. THE NEW CONTRACT WILL BE IN EFFECT FROM APRIL 1,2021 THRU MARCH 31 2022. • OUR CURRENT CERT OF INSURANCE ARE ATTACHED . WE APPRECIATE YOUR CONTINUED CONFIDENCE IN US. PLEASE DO NOT HESITATE TO CONTACT US WITH ANY COMMENTS OR QUESTIONS. THANK YOU igi ag PASQUALE A FERRARO Page 90 of 116 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 3, 2021 SUBJECT: Authorization - G and S Community Solar Agreement ATTACHMENTS: 1. THIS ITEM IS LOCATED IN THE WORKSESSION SECTION - G AND S COMMUNITY SOLAR AGREEMENT Page 91 of 116 THIS DOCUMENT IS LOCATED IN THE WORKSESSION SECTION - G AND S COMMUNITY SOLAR AGREEMENT Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 3, 2021 SUBJECT: Authorization - New York State Contract Bus Grant ATTACHMENTS: 1. Authorization Federal Transit Assistance Grant Enhanced Mobility of Seniors Program Page 93 of 116 0 9 Town of Mamaroneck n Town Center 1- x •740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-781(1 FAX 914-381-7809 Memorandum svaltieri0townofmamaroneckny.org www.townofmamaroneckny.org To: Supervisor and Town Board Re: Authorization Federal Transit Assistance Grant Enhanced Mobility of Seniors Program Date: February 25, 2021 The New York State Department of Transportation in conjunction with the Federal Government has awarded the Town of Mamaroneck a grant to replace the third and oldest senior citizen bus operated by the Town. The award is made under the Federal Enhanced Mobility Seniors Program. Under this program buses are purchased through a New York State Contract. This will be our second grant award under this program in the last three years. The bus to be replaced is a 200115 passenger bus. The new replacement bus will also be a 15 passenger bus that is accessible for those with disabilities. Working with the dealer the Town can make certain changes to components of the bus as long as the final cost falls within the amount designated by the State. The total value of the bus is $62,255 of which the Federal government pays $49,804 and the Town share is $12,451. A capital budget transfer was approved by the Town Board in December of 2020 to finance our share of the bus. Attached is the first two pages of the contract explaining the program. ACTION REQUESTED: THAT SUBJECT TO REVIEW BY COUNSEL,THE TOWN BOARD APPROVE THE CONTRACT BETWEEN THE TOWN AND THE NEW YORK STATE DEPARTMENT OF TRANSPORTATION FOR FUNDING FOR THE REPLACEMENT OF A SENIOR CITIZEN BUS AND THAT THE TOWN ADMINISTRATOR BE AUTHORIZED TO EXECUTE THE AGREEMENT. /7i/ • Stephen V. Altieri Town Administrator Proved on Re(v,led Paper Page 94 of 116 FEDERAL TRANSIT ASSISTANCE AGREEMENT COMPTROLLER'S CONTRACT NO. C004283 Contract Period: 1/1/2020-12/31/2025 Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities This Agreement made by and between the New York State Department of Transportation ("NYSDOT"),having its principal office at, 50 Wolf Road,Albany,NY 12232, on behalf of New York State("State"), and Town of Mamaroneck (Hereinafter referred to as"the "Contractor") with principal offices at 740 W. Boston Post Road,Room 110 Mamaroneck,New York 10543 acting by and through its duly authorized representative. This agreement provides for the implementation of applicable phases of a federal-aid project, as such project is more fully described by Schedules A and B annexed to this agreement or one or more duly executed and approved Supplemental Schedules to this agreement. The federal-aid project shall be identified for the purposes of this agreement as Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities (as more specifically described in such Schedules A and B and/or supplemental Schedules A and B,the"Project"). WITNESSETH: WHEREAS, the United States has provided Federal funds to the State for the purpose of carrying out Transit projects pursuant to the Moving Ahead for Progress in the 21' Century ("MAP-21")as administered by the United States Department of Transportation("USDOT") and WHEREAS, NYSDOT is authorized by Section 14 of the Transportation Law to assist in the operation of transportation facilities and services in the State, including mass transit facilities and services; and WHEREAS, 49, U.S. Code Section 5310, Enhanced Mobility of Seniors and Individuals with Disabilities of Chapter 53, Title 49, U.S. Code provides for capital and operating grants to contractors for the purpose of assisting them in providing transportation services meeting the special needs of elderly persons and/or persons with disabilities for whom mass transportation services are unavailable, insufficient or inappropriate; and WHEREAS, the Governor of the State has designated the Department to receive and administer federal enhanced Section 5310 funds and to evaluate and select projects proposed by Page 1 Page 95 of 116 prospective Contractors; and WHEREAS, the Contractor may make application to NYSDOT for such federal aid for the Project;and WHEREAS, Project Applications are submitted to NYSDOT for approval and approved Project Applications are included in the State's 5310 program submitted to the Federal Transit Administration for approval for federal financial assistance; and WHEREAS, NYSDOT and the Contractor desire to enter into an agreement for the receipt by the Contractor of federal reimbursements or direct payments of Federal funds by NYSDOT for capital or operating assistance payments pursuant to said Project Applications, provided that such federal funding is made available by the Federal Transit Administration and the State; NOW, THEREFORE, in consideration of the mutual covenants herein set forth, the State and the Contractor agree as follows: Definitions. As used in this Agreement: "Section 5310"means 49 U.S. Code Section 5310 of Chapter 53,Title 49. "Commissioner" means the Commissioner of Transportation of the State and the duly authorized representatives of the Commissioner. 'State"means the State of New York. "Contractor' means the county, city, public transportation authority, non-profit organization or•Federally Recognized Indian Tribes identified in the opening paragraph of this Agreement; "Operator" means the person, municipality, authority, agency, non-profit agency, corporation or other entity that directly incurs the costs and liabilities of operation of the Project transit services. "Project" means the authorized transportation (transit) services for elderly persons and persons with disabilities or other eligible activities under the funding specified in each approved Project Application of the Contractor. "FTA" means the Federal Transit Administration of the United States Department of Transportation. "Project Application" means each Project Application for each fiscal year submitted by the Contractor to, and as approved by NYSDOT, including all project supporting information submitted therewith. "Project Life" - the period of useful life of the Project Equipment as described in Schedule A. Page 2 Page 96 of 116 LOT E BUSES:Dual Roar Wheel Cutaway 11 Passenger(IOAII WC) New York STATE OGS Group 40623 Award Number,23170 Contract Number.PC69003 SB ., ,:., ... . ,,..:.. "ba r hc? .v :ri ::.:F6T• '^if.\s:. +"'.r<, 4 .:,;pt.;,ain b..Saraia.±cKjC:'1 CLICK ON CELL.OR USE TAB BUTTON TO ADVANCE TO NEXT REQUIRED CELL ORDER DATE: 2/1812021 :HASE ORDER e: (PURCHASE ORDERS MADE OUT TO: SHEPARD BROS.,INC.) ME OF AGENCY: Town of Mamaroneck DELIVERY ADDRESS ADDRESS: 740 W.Boston Post Road (If different) CITY: Mamaroneck CITY' STATE' NY STATE: ZIP CODE: 10543 ZIP CODE: CONTACT: Michael Pinto CONTACT: PHONE: 914.8344137 PHONE. FAX. FAX EMAIL ADDRESS: mp6rio©tow+totnumarone lmy.orq EMAIL ADDRESS: BASE VEHICLE 158-WHEEL BASE DUAL REAR WHEEL VEHICLE 10 PASSENGERS I WHEELCHAIR BASE VEHICLE CAPACITY 559.830 07 X 1 • 559,830.67 Optional Equipment available directly under NYS Contract IFB Additional Interior Cabin Space(Requires e selection of et least 1 add,tonal%Teul Chau f isnun) S0.00 X Me 50.00 Additional Wheel Chair Restraint System .5142.71 X • 50.00 Optional Meet Chair Restraint Sys tam •560.30 X • Wh50.00 Continuous T Track 5266.33 X = SO 00 Raised Floor 50.00 X • 50.00 Addronal 3 Step Fold-away Seat 5950.73 X 1 • 5950.73 Change Auxiliary AIC To Root Mounted Condonsor S720.59 X 1 = 5720 59 0 Camera Sean System 57.961.74 X • 50 00 Reverse Camera 5301.50 X 1 • S301.50 Spare Tire and Rim(Spare Tim And Ran Nor ADN to Be Stored on but dung dp0raeonl 5221.10 X 1 • 5221.10 Drivers Side Running Board 1231.15 X t = 5231.15 TOTAL VEHICLE QUANTITY • SUIss's 80%Portion • 549.804.59 Grantees 20%Portion • 512.451.15 NYS Contract Options Total • $7 425 07 Total Grant Wide Base Price Plus State Contract Options(Per Bus) • 582,255.74 Total Non-Contract Optional Equipment(Requires a separate agency purchase order,NOT COVERED BY NYS GRANTS)PER BUS • S0.00 Par Bus Grand Total X 1 buses 582.255.74 Confirm NYS DOT Ineepctton Status(Please verify NYS Equipment order form shows what Is required) w... " .Orpoos or baa iiia. Page 97 of 116 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 3, 2021 SUBJECT: Renewal of Retainer - Counsel to Planning and Zoning Board ATTACHMENTS: 1. Retainer Agreement Page 98 of 116 9� 0 0 LU ��yr m Iow'n of Mamaroneck • _ 9, Town Center •FOUNDED 1661 • 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL: 914/381-7810 FAX: 914/381-7809 svaltieri@townofinamaroneckNY.org March 4, 2021 Lisa Hochman, Esq. Lisa Hochman Law 61 Vine Road Larchmont, NY 10538 Re: Retainer Agreement Dear Ms. Hochman: This letter will serve to renew the retainer between the Town of Mamaroneck (the "Town") and Lisa Hochman, Esq., pursuant to which you will provide legal services, as more specifically set forth below, to the Town's Planning Board, Zoning Board of Appeals and related legal services to Town staff. You shall provide all general legal services to the Boards and staff. Representation shall be provided principally by you. Pursuant to this Retainer, you shall attend one meeting per month of each Board, and staff meetings as required for peer review and other assistance to the staff. Services shall include review of all agendas, notices, minutes and other documents for both Boards and staff. Upon request of the chair of either Board, you shall draft decisions, resolutions and opinions for each Board. In the event the drafting services and any associated research should cause your time in a given month to exceed 15 hours, you will be compensated as set forth below. Should you not be able to provide services to the Town due to illness, vacation or otherwise, the Town shall arrange for substitute coverage. Representing the Boards in Article 78 proceedings or other litigation shall be outside the scope of the retainer and subject to compensation as set forth below. The annual retainer for the legal services described above effective March 4, 2021, shall be $60,000.00. The retainer shall be payable in equal installments at the end of each month upon submission of an executed claim form as supplied by the Town, supported by a statement indicating time spent on work under this retainer. If either board meets more than once in a single month, the Town shall pay an additional fee of five hundred ($500.00) per meeting. For drafting services and additional research as referenced above or for your representation of the Town in either Article 28 proceedings or other litigation, you shall be compensated at the rate of$250.00 an hour. Page 99 of 116 Lisa Hochman, Esq March 4, 2021 Page 2 Separately from, and in addition to, payment of the retainer fees as described herein, the Town will reimburse you for reasonable out-of-pocket expenses incurred in representing the Town, including photocopying, faxing, long distance telephone, computer research charges, and travel outside of the Town of Mamaroneck, and the like in an amount not to exceed one thousand dollars ($1,000.00) per year. Payment for reasonable out-of-pocket expenses shall require the submission by you of a detail of the expenses. It is understood that you shall not practice or appear before any Court, Board of Commission of the Town or in the Villages of Larchmont or Mamaroneck, other than on behalf of the Town or on behalf of yourself. In accordance with Part 1400 of the Joint Rules of the Appellate Divisions, the Town reserves its right to submit any unresolved fee dispute to arbitration. Either party to this agreement may terminate it upon sixty (60) days written notice to the other. If these terms are satisfactory, please execute both copies of this agreement and return one to me. Very truly yours, Stephen v. Altieri Lisa Hochman, Esq. Town Administrator SVA/glf Cc: Supervisor & Town Board Constance Green O'Donnell Tracy Yogman Page 100 of 116 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 3, 2021 SUBJECT: Appointment of Assistant Engineer ATTACHMENTS: 1. Authorization to Appoint a Junior Civil Engineer Page 101 of 116 -943 t0 o Town of Mamaroneck z _ Town Center ~FOUNDED 1661• 740 West Boston Post Road, Mamaroneck, NY I0543-3353 TEL: (914) 381-7812 OFFICE OF THE TOWN ADMINISTRATOR FAX: (914) 381-7809 cgrecnodonnell@townofmamaroneckny.org TO: Stephen Altieri, Town Administrator Nancy Seligson, Town Supervisor Town Board Members FROM: Connie Green O'Donnell, Deputy Town Administrator DATE: February 26, 2021 SUBJECT: Authorization to Appoint a Junior Civil Engineer Authorization is requested to appoint Alexis Downey provisionally to the position of Junior Civil Engineer at an annual salary of$57,061 effective March 4, 2021. This newly created full-time position is reflected in the 2021 budget and the salary is well below the budgeted salary figure. Ms. Downey graduated from Manhattan College this past May with a Bachelor of Science degree in Civil Engineering. In January 2020, she was hired to work part-time as an engineering intern working directly for Rob Wasp, Town Engineer, while still attending school. Her support in the department expanded to a full-time role following her graduation in May. According to Mr.Wasp, Ms. Downey has demonstrated strong growth and development when performing various assigned tasks. Her commitment to the department is exhibited by her desire to be innovative and improve upon existing procedures. She took the initiative to develop new forms that have proven to streamline the permitting process. Her acquired understanding of construction management and the procurement and permitting processes has had a positive impact on the overall operations of the department. Ms. Downey works extremely well with co-workers and is very professional in her dealings with them, as well as the public. If approved, Ms. Downey will be classified as a provisional employee and will be required to take a Civil Service test for that position when offered by Westchester County Human Resources. In order for her to be appointed to the position, Ms. Downey will need to attain a score equal to or higher than the third highest ranking eligible candidate on the list willing to accept the position. ACTION REQUESTED: That the Town Board approve the provisional appointment of Alexis Downey as Junior Civil Engineer at an annual salary of$57,061, effective March 4, 2021. Page 102 of 116 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 3, 2021 SUBJECT: Set Public Hearing - Property Management Law ATTACHMENTS: 1. THIS DOCUMENT IS LOCATED IN THE WORKSESSION SECTION — LOCAL LAW PROPERTY MANAGEMENT Page 103 of 116 THIS DOCUMENT IS LOCATED IN THE WORKSESSION SECTION - LOCAL LAW PROPERTY MANAGEMENT Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 3, 2021 SUBJECT: Authorization - Consultant Contract - 5G/Cell Tower Law Review ATTACHMENTS: 1. THIS DOCUMENT IS LOCATED IN THE WORKSESSION SECTION —5G CELL TOWER Page 105 of 116 THIS DOCUMENT IS LOCATED IN THE WORKSESSION SECTION - CONSULTANT CONTRACT - 5G/CELL TOWER LAW REVIEW Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 3, 2021 SUBJECT: Certiorari ATTACHMENTS: 1. Certiorari Page 107 of 116 Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 3, 2021 SUBJECT: 2020 Capital Budget Amendments ATTACHMENTS: 1. 2020 CAPITAL BUDGET AMENDMENTS-MARCH 3 2021 Page 108 of 116 Town of Mamaroneck °" z w m Town Center 740 West Boston Post Road,Mamaroneck,NY 10543-3353 .fcm ftl Ef.. Office of the Comptroller TEL: 914/381-7850 FAX:914/381-7809 towncomptrollcuCtownofmamaromxk.org Memorandum To: Stephen Altieri,Town Administrator Town Board Members From: Tracy Yogman,Town Comptroller Date: March 3, 2021 Re: 2020 Capital Budget Amendments The capital project budget has been reviewed and the following budget amendments are recommended to close out the 2020 fiscal year: 1. Highway Garage- Computer (Project 2020-20) A new computer was budgeted and is no longer needed as the current laptop was able to connect to the garage system without being replaced. As a result,a budget amendment is recommended to decrease the capital project budget. 2. Highway—Sign Shop (Project 2021.91) Insurance reimbursement will be received for the repair of the Highway sign shop as a result of Storm Isaias. There are a few modifications to the building that includes storage loft,column relocation and HVAC that will be done during construction that will not be reimbursable. A budget modification is needed to reflect the current estimate, the insurance recovery anticipated and the funding to be utilized from the Highway fund balance. 3. Electric Vehicle Charging Stations (Project 2019-69) Additional expenses to run power to the electric vehicle charging stations were incurred. A budget amendment to reflect the additional cost is recommended. 4. Highway-Roads.Curbs.Sidewalk Rehabilitation (Project 2020-04) The 2020 CHIPS funding received from the State was reduced by 20%per State budget cuts. As a result, a budget modification to reduce the budget for rehabilitation is needed. The 2020 road rehabilitation project was deferred to 2021. 5. Sanitary Sewer Camera Vehicle(Project 2020-76) Outfitting including radios and lights were needed for the new sewer camera vehicle,The costs are shared by the Village of Mamaroneck. A budget modification is needed to reflect the cost and the reimbursement from the Village. 6. Hickory Grove Bridge(Project 2020-82) The actual cost to complete the bridge repair was slightly higher than budgeted.A budget modification for the additional cost is recommended. 7. Vehicles(Project 2020-72) Outfitting of vehicles requires additional funding and a budget correction for fund transfers is needed. A budget modification is recommended below to reflect actual costs and adjust the funding sources. 8. Salt Spreader(Project 2020-06) The purchase of a replacement slat spreader has been deferred to 2022. As a result, a budget amendment is required to eliminate the expenses and related bond revenue. 9. Fire Building Improvements(Project 2017-29) Small balance remaining in the 2017 fire house project to be returned to the Fire District Fund. A budget amendment is recommended to reflect the close out of the project. 10. Bond Expense Reclassification Bond expenses were paid from the premium on the sale of the bonds. A budget adjustment is recommended to transfer budget from the capital fund to the debt fund. REQUESTED ACTION: It is recommended that the Town Board approve the following 2020 capital budget amendments: 2020 CAPITAL BUDGET AMENDMENTS Item# CAPITAL FUND(FUND H): _ 1 Amount 1 Expense H.1680.0400.2020.20 Computer hardware,software Decrease! (13,500.00) -- _ Revenue IH.0000.5032.2020.20 Transfer from part Town ;Decrease (13,500.00) 2 EvensetH.5110.0400.2021.91 Sign Shop Repairs Increase 57,350.00 Revenue'H.0000.2680.2021.91 Insurance Recovery —�Increase_l 27,350.00 Revenue H.0000.5033.2021.91 Transfer from Highway Fund Increase I 30,000.00 3 Evense H.8095.0400.2019.69 l Electric vehicle charging stations Increase j 7,095.00 Revenue H.0000.5032.2019.69 !Transfer from Part Town Fund !Increase 7,095.00 4 JEvense IH.5110.0400.2020.04 Roads, sidewalks, curbs rehabilitionlDecrease (23,791.20) Revenue H.0000.3502.2020.04 CHIPS revenue_ _ {Decrease (23,791.20) 1 E --- -- ----- - - - I 8 Expense IH.5110.0400.2020.06 Highway/Garage Vehicles Decrease j (70,000.00) Revenue H.0000.5710.2020.06 Serrial Bonds Decrease (70,000.00) 9 Expense H.3410.0400.2017.29 Decrease (1,988.00) Revenue H.9900.9907.2017.29—_-- ----__--- -----Increase _ 1,988.00 TOWN OUTSIDE OF VILLAGE FUND(B) _ Amount 1 Revenue 1B.0000.5995 Appropriated Fund Balance i Decrease (13,500.00) Expense B.9900.9950 Transfer to Capital Fund Decrease ! (13,500.00) 3— !Revenue 16.0000.5995 ---Appropriated Fund Balance Increase 7,095.00 !Expense 16.9900.9950 Transfer to Capital Fund Increase 7,095,00 11HuiDk Amount 2 !Revenue DB.0000.5995 (Appropriated Fund Balance i Increase 30,000.00 IEpense IDB.9900.9950 Transfer to Capital Fund Increase j 30,000.00 11 i • ---..--- --___ ---- -2020Ci4PITAL BUDGET AM ...._.._.___ .._.�--- ___-_ ___.__ .i Item#ICAPITAL FUND(FUND H): Amount 5 IEpense H.8120.0400.2020.76 Sewer camera vehicle Increase 4,547.13 - 'Revenue H.0000.5036.2020.76 Transfer from Sewer District 'Increase � 2,273.56 !Revenue H.0000.2797.2020.76 Other Local Govt reimbursements Increase 2,273.57 6 Expense H.5120.0400.2020.82 IHickory Grove Bridge Renovations Increase 2,021.00 Revenue H.0000.5031.2020.82 Transfer from General Fund Increase 2,021.00 7 Expense H.1440.0400.2020.72 Vehicles-Engineering Increase 957,82 ,Expense H.3410.0400.2020.72 Vehicles-Fire — - Decrease (105.42) J Expens e i H.3120.0400.2020.72 Vehicles-Police II Increase 755.00 ;Revenue H.0000.5031.2020.72 Transfer from General Increase 3,120.82 TRenue H.0000.5031.2020.72 Transfer from General Increase 27837.00 1 Revenue 11.0000.5032.2020.72 'Transfer from Part Town Decrease (29,245.00) 1Renue 111.0000.5034.2020.72 Transfer from Fire Decrease (105.42) Item#SANITARY SEWER DISTRICT FUND(SS) Amount 5 Revenue SS.0000.5995 'Appropriated Fund Balance Increase 2,273.56 —_IExpense SS.9900.9950 ITransfertoCapital Fund Increase --- 2,273.56 Item#GENERAL FUND(A) 1 i 1 Amount 6 Revenue A.0000.5995 [ ppropated Fund Balance Increase 2,021.00 Expense A.9900.9950 Transfer to Capital Fund Increase 2,021.00 7 RevenueA.0000.5995 _—_—Appropriated Fund Balance Increase 30,957.82 !Expense A.9900.9950 Transfer to Capital Fund Increase 30,957.82 1 w- - __ _ - _ [Item#IPART TOWN FUND(B) I 1 Amount a 1 7 Revenue 13.0000.5995 Appropriated Fund Balance 'Decrease I (27,569.40) Expense 16.9900.9950 Transfer to Capital Fund lbecreasei (27569.40) Item#IFIRE FUND(SF) _. . . 1_.. Amount � 7 -I R[ Jse . osoJ venue I SF.0000^5995 l Appropriated Fund Balance__'Decrease ! (105.42) Transfer to Capital Fund rDecrease 1 2020 CAPITALBUDGET AMENDMENTS ;..._.__. 1__..- i i • lltem#'CAPITAL FUND(FUND H): ' ___--__-__---.__--._ I _Amount - 10 1Expense IH.3410.4022 Bond&Note Expense IDecrease 7 (1,150.00) H.4191.4022 Bond& Note Expense 'Decrease 900.00 ! 111.5110.4022 Bond&Note Expense 'Decrease (15,100.00)1 11.7140.4022 Bond& Note Expense 'Decrease (11,100.00) I __H.7180.4022 Bond& Note Expense 'Decrease (22,500.00) T ! —_ — H.8120.4022 - Bond&Note Expense —_ !Decrease -_ (650.00) - H.8340.4022 jBond& Note Expense -_ Decrease (32,650.00) H.8160.4022 Bond&Note Expense Decrease (1,200.00) Revenue H.0000.5710 Serial Bond revenue Decrease 85,250.00 DST FUND(VII Amount 10 Revenue,V.0000.2711 (Premiums on bonds i increase I 34,328.781 Expense VJ.I.IIITrTTIII± expenses !Increase 34,328.78 ! ___ i------.__.__---.___-- ___.___-.__-__.___._._.__L_-___. _-_._ Town of Mamaroneck Town Center 740 West Boston Post Road, Mamaroneck NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TO: Town Board FROM: DATE: March 3, 2021 SUBJECT: 2020 Operating Budget Amendments ATTACHMENTS: 1. 2020 OPERATING BUDGET AMENDMENTS-MARCH 3 2021 Page 113 of 116 ek �9� Town of Mamaroneck W © m Town Center w� 00 x o s s,� 740 West Boston Post Road,Mamaroneck,NY 10543-3353 Office of the Comptroller TEL: 914/381-7850 FAX:914/381-7809 towncomptroller@townofinamaroneck.org Memorandum To: Stephen Altieri,Town Administrator Town Board Members From: Tracy Yogman, Town Comptroller Date: March 3, 2021 Re: 2020 Operating Budget Amendments-Year End In compliance with the Budget Policy the following budget amendments are recommended for approval as they increase appropriations. Year end budget transfers were made within departments and did not require Town Board approval. 1. Ice Rink Chiller(A7265-2104) The chiller at the ice rink suddenly stopped working and an insurance claim was submitted. The insurance recovery includes the cost of the repair, rental of a chiller and maintenance costs. A budget amendment is recommended to reflect the insurance recovery due and the associated expenses. 2. Election Services Election fees received above the budgeted revenue was utilized to pay for additional costs associated with the early election voting.A budget amendment is recommended to reflect a portion of the additional funding needed to fund the costs. 3. Covid Expenses-FEMA The Town has incurred approximately $208k of expenses related to the pandemic. We have been awarded FEMA funding to offset eligible costs. Two reimbursement requests have been submitted to FEMA totaling $170k that are in the review process. A budget amendment is recommended to reflect the costs and anticipated funding for these expenses. 4. Storm Isaias—FEMA The Town has incurred approximately$138k of expenses related to Storm Isaias.We have been awarded FEMA funding to offset eligible costs. Reimbursement requests are in the process of being submitted to FEMA.It is anticipated that FEMA will reimburse the Town for regular scheduled hours worked and use of Town equipment for debris cleanup. That additional funding if approved,is expected to be an additional$123k. Conservatively,the additional funding is not included in the proposed budget amendment. A budget amendment is recommended to reflect the costs and anticipated funding for expenses. Page 114 of 116 2020 OPERATING BUDGET AMENDMENTS GENERAL TOWN WIDE FUND(FUND A): Amount 1 Revenue A.0000.2680 Insurance recovery-Chiller Increase 260,695.13 Expense A.7265.2104 Ice Rink-Equipment-chiller Increase 247,368.12 Expense A.7265.4163 Ice Rink-Building repairs Increase 13,327.01 2 Revenue A.0000.2170 Election Sendces -West Cty Increase 2,748.86 Expense A.1450.2102 Miscellaneous Equipment Increase 553.72 Expense A.1450.4030 Printing/Stationary Increase 893.14 Expense A.1450.4130 Election Fees Increase 1,302.00 3 Revenue A.00000.4988.2020.81 FEMA Revenue-Covid Increase 95,475.30 Expense A.1670.0400.2020.81 Covid Supplies Increase 95,475.30 4 Revenue A.00000.4988.8760.83 FEMA Revenue-Storm Isaias Increase 11,495.75 Expense A.8760.4010.8760.83 Supplies-Storm Isaias Increase 10,748.46 Expense A.8760.1015.8760.83 Overtime-Storm Isaias Increase 580.06 Expense A.9000.9010.8760.83 Retirement-Storm Isaias Increase 122.86 Expense A.9000.9030.8760.83 FICA-Storm Isaias Increase 44.37 PART TOWN FUND(FUND B): 3 Revenue B.0000.4988.2020.81 FEMA Revenue-Covid Increase 26,618.00 Expense B.3120.1015.2020.81 Police-Overtime-Covid Increase 20,662.00 Expense B.9000.9010.2020.81 Police- Retirement for OT-Covid Increase 4,376.00 Expense B.9000.9030.2020.81 Police- FICA for OT-Covid Increase 1,580.00 4 Revenue B.00000.4988.8760.83 FEMA Revenue-Storm Isaias Increase 4,730.28 Expense B.3120.1015.8760.83 Police OT-Storm Isaias Increase 2,585.64 ;Expense B.3310.2102.8760.83 Traffic-Equipment-Storm Isaias Increase 1,399.20 lExpense B.9000.9010.8760.83 Retirement-r OT-Storm Isaias Increase 547.64 ,_.— Expense B.9000.9030.8760.83 FICA for OT-Storm Isaias Increase 197.80 HIGHWAY FUND (FUND DB): 3 Revenue DB.0000.4988.2020.81 FEMA Revenue-Covid Increase 24,465.00 Expense DB.5130.1015.2020.81 Highway-Overtime-Covid Increase 18,990.00 Expense DB.9000.9010.2020.81 Highway-Retirement for OT-Covid Increase 4,023.00 Expense DB.9000.9030.2020.81 Highway-FICA for OT-Covid Increase 1,452.00 4 Revenue DB.00000.4988.8760.83 FEMA Revenue-Storm Isaias Increase 121,304.45 Expense DB.5110.1015.8760.83 Highway-Overtime-Storm Isaias Increase 38,327.79 Expense DB.5110.4010.8760.83 Highway-Supplies-Storm Isaias Increase 58,100.50 Expense DB.5130.1015.8760.83 Highway-Equipment-Storm Isaias Increase 10,732.17 Expense DB.9000.9010.8760.83 Retirement-r OT-Storm Isaias Increase 10,390.90 Expense DB.9000.9030.8760.83 FICA for OT-Storm Isaias Increase 3,753.09 Page 115 of 116 2020 OPERATING BUDGET AMENDMENTS FIRE(FUND SF): 3 Revenue SF.0000.4988.2020.81 FEMA Revenue-Covid Increase - Expense SF.3410.1015.2020.81 Fire-Overtime-Covid Increase 47,415.00 Expense SF.9000.9010.2020.81 Fire-Retirement for OT-Covid Increase 10,042.00 Expense SF.9000.9030.2020.81 Fire- FICA for OT-Covid Increase 3,627.00 Revenue SF.0000.4988.2020.81 FEMA Revenue Increase 61,084.00 STREETLIGHTING (FUND SL): 4 Expense SL.0000.4988.8760.83 FEMA Revenue-Storm Isaias Increase 558.05 Expense SL.5182.4010.8760.83 Streetlight Supplies-Storm Isaias Increase 558.05 Page 116 of 116