HomeMy WebLinkAbout1993_12_15 Housing Authority Minutes A 1
MEETING MINUTES
DECEMBER 15, 1993
41)
The meeting was called to order at 8 :20 PM by Paul Winick,
Chairman. The meeting was held in Conference Room A in the
Mamaroneck Town Hall.
Mamaroneck Housing Authority members in attendance were:
Paul Winick, Chairman
Barry Weprin, Vice Chairman
Jeffrey Marston, Secretary
Mary Regina Carlson, Member
Susan Sidel, Member.
Visitors and staff in attendance were:
Carmine de Luca, Town Comptroller
Sandi Vanderslice, Town Deputy Comptroller.
1. Status of Construction. Paul Winick provided a positive
summary of the ongoing construction work:
• Attitudes of the contractors, construction manager, and
architect are positive and cooperative
41: . Construction work is on schedule for an August 1, 1994
completion
▪ The project continues on budget
• There have not been any new construction "surprises"
▪ All the site work and foundation work has been done
▪ Much construction work can continue through the winter,
especially if the weather remains good and the roofing
and framing can be completed before the end of December.
2 . Payment of Bills. It was moved by Paul Winick, seconded by
Mary Regina Carlson, that the Authority approve and authorize the
Chairman to sign checks to pay the outstanding bills, see the
attached list. The motion was passed 5-0.
Mr. de Luca and Ms. Vanderslice left the meeting following the
passage of the motion.
3 . Completion of Review of Minutes. Jeff Marston introduced the
matter of the Authority completing the review and approval of
Minutes of its August, September, and October meetings. After a
brief discussion, it was agreed that Jeff Marston would submit a
41: full set of the final draft minutes to Paul Winick and Ed Lieberman
(MHA Counsel) with the objective of having all three sets of
tinutes ready for official approval at the January meeting.
4 . Tenant Selection Criteria. There was a brief discussion of
this matter. Paul Winick urged all members to review the revised
set of criteria that he had distributed. Members should call or
write Paul with comments. The criteria would be presented to the
Town Board in the form of an amendment to the Land Lease with the
Authority. Paul Winick suggested that Tier I and Tier II not be
separate tiers so as not to communicate any favoritism among the
groups. He suggested that Tier I become Tier IA and Tier II become
Tier IB.
5. Tenant Application Form and Process.
Susan Sidel distributed copies of the application form that she had
drafted. There was an extended discussion of this matter,
including the following unresolved matters:
• How would Section 8 applicants apply
• Are there other Section 8 issues that would affect the process
• Should the Authority ask applicants about handicap
accessibility needs. Susan Sidel had attached such a sheet
for consideration
What would the Authority's position be on minimum and maximum •
family size be for each of the apartment types
The discussion of this matter, included the following resolved
matters:
The Authority would not ask applicants for asset information
W-2 and tax returns would be used for income verification
documentation
• Tier I would be divided into Tier IA and Tier IB
• Tiers II and IV would require the same verification
information
▪ Tier VI instructions would need a "need to document" note
• Notes on the application regarding the Tiers should be
carefully written and included on the application
▪ Applicants would be required to itemize income from various
sources.
It was agreed that the Authority's application packet would contain
the following parts and that the following members would draft •
these parts for; approval by the Authority:
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▪ Cover letter (Winick)
Short, general promotion brochure (Winick)
Application form (Sidel)
▪ Instructions (Sidel)
▪ Definition of the Tiers (Winick) _
▪ Certification of correctness by applicant.
It was agreed that the new Section 8 Administrator would be invited
to the next Authority meeting.
6. RFP for a .Management Agent. There was a brief discussion of
this matter. Jeff Marston summarized the presentation made at the
October meeting by Montrose Management representatives. There was
general agreement that the Authority wanted to hire a Management
Agent.
There was a discussion of the selection process that the Authority
would want or would have to take to select an agent. Paul Winick
will ask Ed Lieberman to research this matter.
Jeff Marston agreed to review and comment to Paul Winick on the
standard form contract for a Management Agent sent to the Authority
by the Montrose Management representatives.
7 . Other Business.
▪ Barry Weprin brought up the matter of which payment method the
C Authority wished to use in paying the Fiscal Agent. Jeff
Marston agreed to research the economic impact of the two
approaches and to contact Paul Winick with the results. It
was suggested that he use a 7% discount rate in calculating
net present value.
▪ Susan Sidel asked for the Authority's permission to purchase
for the Authority the book "Applicant Screening and
Nondiscrimination. . . " The price is $50. A motion was made by
Susan Sidel, seconded by Mary Regina Carlson, and passed 5-0
to authorize Susan Sidel to purchase the book and for the
Authority to reimburse her for the cost.
8. Next Meeting. The next meeting of the Authority will be held
on Thursday, January 13 , 1994 , 8 : 00 PM in the Mamaroneck Town
Hall.
The meeting was adjourned at 10: 15 PM.
Minutes submitted by Jeffrey L. Marston, Secretary.
93L15MHA
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