HomeMy WebLinkAbout1994_01_13 Housing Authority Minutes ° MEETING MINUTES
JANUARY 13 , 1994
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The meeting was called to order at 8 : 15 PM by Paul Winick,
Chairman. The. "mcctin_ was held in Conference Room A in . thP •
Mamaroneck Town' Hall .
Mamaroneck Housing Authority members in attendance were:
• Paul Winick,' Chairman
• Barry Weprin, Vice Chairman
. . Jeffrey Marston, Secretary
Mary Regina Carlson, Member
• Susan Sidel , Member.
Visitors and staff in attendance were :
Carmine de Luca, Town Comptroller
• Katherine Kopa, Town of Mamaroneck Section 8 Administrator
Lee Bloom, Resident
Stephanie Fuller, Resident .
1 . Section 8 Processing . Ms . Kopa presented the Authority with
a file of Section 8 leases , eligibility criteria, etc .
Ms . Kopa and the Authority members engaged in an extensive question
• and answer session:
• Can Section 8 take people according to unit size or location
to handle such special situation as physical handicaps?
Answer: Yes
Do Section 8 funds change if household size changes? Answer :
Sometimes , yes ; sometimes , no . Section 8 households must move
out if their income exceeds certain levels
How does Section 8 money flow to the Authority? Answer:
directly to the Authority. K. Kopa stated that she also works
with landlords to encourage tenants to pay their portions of
the rent
Will the lottery include the Section 8 units? Answer : No
How will Section 8 units be administered between the Village
and Town Section 8 offices? Answer: The Town office will
have the lead , but there will be cooperation •
Can the leases for Section 8 units be different than the
others? Answer : Yes , if Section 8 office approves .
Can the Authority select available units for Section 8
households? Answer: Yes .
. What is the Section 8 approval time? Answer : One to two
months . - _
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. How often does Section 8 inspect apartments? Answer:
Annually.
. Will Section 8 staff assist with problem tenants? Answer :
Yes .
2 . Payment of Bills . It was moved by Susan Sidel , seconded by
Mary Regina Carlson, that the Authority approve and authorize the
Chairman to sign- checks to pay the outstanding bills , see the
attached list , plus the Bond interest payment . The motion was
passed 5-0 . •
Mr. de Luca left the meeting following . the passage of the motion.
3 . Status of Construction. Paul Winick provided a summary of the
ongoing construction work and distributed the 123193 construction
update :
. Capstone , the plumbing contractor is significantly behind
schedule . A milestone for progress has been set for February
7 , 1994 ; a review will occur at that time , as needed
. Most trades are working through the cold and snow O
. There have not been any new change order since the early
foundation problem.
4 . Cash Statements . Paul Winick requested that the Comptrollers
Office provide a monthly cash flow statement throughout the
remainder of the construction period. -
There was a question and answer period _regarding the status of the
construction contingency fund .
5 . Applicant Information Packet . Susan Sidel distributed a draft
of material that she had developed . There was extensive discussion
concerning :
The number of mailings and what to send people who express an
interest versus that ask for an application
. Minimum income requirements ; are they necessary or binding .
Elaine Price offered to research this
. Where information would be available
A concept of the cover sheet for the applicant information ' was CO
distributed by Paul Winick. Sketches by the project architect ,
Perkins , Eastman would be featured.
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6 . Housing Authority' s Attorney. Barry Weprin moved that the
Authority move to Executive Session. All visitors left the room.
Once the Authority came out of Executive Session, Paul Winick ►coved
and Mary Regina Carlson seconded the motion that the Authority
retain Ed Lieberman as its attorney for an additional twelve months
at the same terms of his original contract and authorizes the
Chairman to execute all necessary documents . Motion passed: 5-0 .
7 . Tri-Tech Contract. There was extensive discussion about the
request of Bob Stern, Tri-Tech, to amend the contract providing
additional compensation due to additional time spent and services
provided by Tri-Tech in the planning/design stage . Paul Winick
moved, seconded by Susan Sidel , that the Authority approve:
An amendment to the Tri-Tech contract to increase compensation
by $30 , 000
• Authorization for the Authority to increase its compensation
to Tri-Tech by $15 , 000 , contingent upon the Town of Mamaroneck
agreeing to match the increase ( $15 , 000 )
• Authorization to the Chairman to sign the claim form from Tri-
Tech.
Motion passed : 5-0 .
8 . Application Tier Descriptions. The Authority reviewed and
slightly revised the tiers , primarily the residency requirements .
9 . Managing Agent Agreement. Jeff Marston reported on his review
of the model managing agent agreements provided by Montrose
Management. In summary, the agreements can be combined to
provide the basis for the Authority' s contract . Paul Winick
suggested and the Authority members agreed that the Authority
buy full managing agent services , especially at the beginning
of the operating phase .
There was a discussion of how to select a managing agent . It
was agreed that a Request for Proposal would be issued,
summarizing the requested services. The Chairman will discuss
legal issues with Ed Lieberman.
Jeff Marston will outline service issues and circulate
comments to members .
10 . Next Meeting The next meeting was set for February 17 , 1993 .
The meeting was adjourned at 11 : 00 PM.
Submitted by Jeffrey L. Marston, Secretary. 3
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