HomeMy WebLinkAbout1997_01_20 Housing Authority Minutes Town of Mamaroneck Housing Authority
Minutes of Meeting
January 2V1997
Members Present: Paul Winick, Susan Sidel, Richard Cherry, Mary Regina Carlson,
and Jeff Marston (Secretary).
Other People Present: Bram Fierstein (Gramatan Management).
The meeting was held at 104 West Garden Road, Larchmont, NY.
The meeting was called to order by Chairman Winick at 8:10 PM.
The agenda followed the Managing Agent's issues report (as distributed at the
meeting).
Frozen Pipes. There was a general discussion of this continuing problem. Several
options were discussed in order to overcome the problems caused by flaws in the
construction design. Staff of Mr. Cherry's organization will provide some pro bono
architectural review services and will assist the Managing Agent in developing a scope
0.14 of work. The Authority approved (with Mr. Cherry abstaining) obtaining bids for the
needed work, including bids from the Community Environmental Center, a non-profit
organization headed by Mr. Cherry, and proceeding with the lowest, responsible
bidder.
Leaking Windows. There was a general discussion of this continuing problem.
Staff of Mr. Cherry's organization will provide some pro bono review services and will
give the Managing Agent advice on how to move aggressively on solving this problem.
The Authority rejected the request of tenant Janet Vitarius for a rent abatement
because of this problem in her apartment.
Crawl Space Back-ups. There was a general discussion of this continuing matter. It
was acknowledged that there were different opinions about solutions and the Codes of
the Town and the County. It was agreed to hire professional assistance to design a
solution and to negotiate with government agencies.
Lease Renewals. The Managing Agent reported that this process was on schedule.
Vacancies. The vacancy rate has remained very low and better than budgeted. A
vacancy will occur, soon. The Authority reaffirmed its policy for filling vacancies using
the Tier priorities. The Authority decided not to ask the Managing Agent to distribute
copies of the policy to tenants.. •
Jeff Marston asked about the historical turnover rate. Mr. Fierstein did not have this
information. There was agreement that the Managing Agent should keep a summary
historical record of vacancies and annual turnover rates. Paul Winick volunteered to
create a spread sheet when Mr. Fierstein sent him the data from the beginning of the
Project.
Boiler Repairs. The Managing Agent reported on the repairs made and the future
work that will be carried out on PVC pipes.
Budget. The budget for 1997 was approved after significant discussion of
contingency funds, pending further information about the requirements for establishing
and providing money for such funds. There was considerable discussion of the amount
and reasons for the very positive, current cash position. Mr. Winick will review this
situation with the auditors and will report at the March meeting.
The Authority agreed with Mr. Cherry's suggestion that it establish written policies on
inflow and outflow of money from such funds. It was also agreed that the Replacement
Reserve was the top priority fund.
1996 Audit. The Authority agreed with Mr. Winick's recommendation to retain the
current auditor for 1997 and to bid out the service in 1997 for the 1998 audit.
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Next Meeting. The next meeting was set for March 26, 1997, at the Town of
Mamaroneck Town Offices.
The meeting was adjourned at 10:25 p m.
Respectfully submitted by Jeffrey L. Marston, Secretary.
97A2ONHA ALL/MHAMinutes
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