HomeMy WebLinkAbout2004_01_08 Housing Authority Minutes TOWN OF MAMARONECK HOUSING AUTHORITY
MINUTES
JANUARY 8, 2004 BOARD MEETING
PRESENT: Paul A. Winick, Chairman
Susan Sidel, Deputy
Rick Cherry
BY INVITATION: Bram Fierstein, Gramatan Management
Abner Dyne, Superintendent
The meeting was called to order by WINICK at 8:15 PM in Conference Room A, Mamaroneck
Town Center
1. The Board reviewed a proposed 2004 budget. The Board directed Mr. Fierstein to update
the budget with actual 2003 full year expense and income figures. No action was taken to
approve the budget.
2. Mr. CHERRY made a presentation of the Energy Use Assessment conducted by
Community Environmental Center. After discussion, it was the sense of the Board that none of
the upgrade programs evaluated in the study provided a sufficient financial return to justify the
initial costs. In the absence of any tenant complaints the Board decided not to proceed with any
upgrade programs,but did direct the property manager to arrange for installation of additional
insulation where the Superintendent identified specific freezing hazards or cold conditions.
There was discussion about a boiler replacement program. After noting the deficiencies
in the design and performance of the existing Weil-McClain boilers, Mr. Cherry indicated that
Weil-McClain was discontinuing that model, so that whenever the boilers were replaced a
different manufacturer's product would have to be used. However, given that(a) the boilers
were only halfway through their projected useful life and(b) the boilers were operating properly
at present without excessive repair or maintenance costs, the Board concluded that there was no
need to begin a replacement program at this time. The Board made several decisions concerning
the boilers:
a.. As a hedge against the discontinuation of the current model in use, the
Board discussed purchasing a single boiler of the recommended replacement brand and installing
it in the Superintendent's apartment so that the Superintendent's Weil-Mcclain boiler could be
kept as a spare. NO no decision was reached on that point.
b. Mr. Cherry was asked to re-contact the boiler contractor and reconfirm the
estimate given for the boiler replacement program. There was some concern that the estimate
might not fully consider the unusual site conditions and, therefore, underestimate the actual cost
of replacement,which in turn would impact the adequacy of the Long Term Rerserve Fund
accrual calculation.
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c. Gramatan Management was directed to arrange for an annual pre-season •
check of all boilers.
3-. TheBoardreviewedthecurrent-status-of-the-Long Term and-Short--Term Reserve-Funds,
and historical and projected performance in the existing CD portfolio, against a Legg Abbott
managed investment vehicle that had been suggested by the Board's broker at Merrill Lynch.
After reviewing three years of performance data, the Board decided not to purchase the Legg
Abbott fund at this time, and to continue existing investment practices.
The recalculation of the Reserve Funds will form the basis for the monthly payment
amounts that are included in the 2004 budget. This recalculation and adoption of monthly
contribution amounts for the Reserve Funds will be performed ahead of discussion with the
Town about the ability of the Authority to begin making a PILOT payment.
4. The Board reviewed a proposal for a three year extension of the property management
contract with Gramatan Management. After discussion on motion of WINICK, seconded by
SIDEL,by a vote of YES-3 and NO-0 the Board approved the three year extension on the terms
annexed to these minutes.
5. WINICK raised the issue of whether the Board should adopt a policy requiring a
minimum number of occupants for two-bedroom and two bedroom plus loft apartments. A
particular instance was discussed where a tenant in a two bedroom apartment was currently
living alone(after the departure of a family member) and wished to remain in the apartment. •
The tenant had been kept on a month-to-month tenancy pending development of a Board policy
on the issue, and was asking for the security of a longer lease. After discussion the Board was
unable to reach agreement on a general policy to govern the issue,but determined that due to the
particular circumstances of the case, the tenant under discussion should be permitted to retain the
two-bedroom apartment and directed Gramatan Management to issue this particular tenant a one
year lease.
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ADDENDUM TO MANAGEMENT AGREEMENT
TOWN OF MAMARONECK HOUSING AUTHORITY
GRAMATAN MANAGEMENT
As of January 1, 2004 the management contract between Town of Mamaroneck Housing
Authority and Gramatan Management is extended by three years. The new management
fee will be:
1/1/04 to 12/31/04 $1,500.00 per month($18,000.00 annually)
1/1/05 to 12/31/05 $1,552.50 per month($18,630.00 annually)
1/1/06 to 12/31/06 $1,606.83 per month($19,282.00 annually)
All other provisions of the existing contract will remain in effect.
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Town of Mamaroneck Housing Authority Date
Gramatan Management, Inc. Date
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