HomeMy WebLinkAbout2006_01_17 Housing Authority Minutes TOWN OF MAMARONECK HOUSING AUTHORITY
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CMinutes
In Attendance:
Sal-Iaconno
Susan Seidel
Mary Carlson
Bram Fierstein,Gramatan Management
Mr.Cherry called the meeting to order at 7:40 PM. He requested that Mr.Fierstein
present the management agenda. He reported:
1. Cash Position as of 12/31/05: Operating Account: $ 63,829.00
Short Term Reserve: $ 92,919.00
Long Term Reserve: $ 872,023.00
Total Assets: $1,028,771.00
2. 2006 Proposed Operating Budget: Management prepared the attached budget.
The budget calls for a freeze on all rent increases for the year 2006. It has
become more difficult to rent the market rent 1 BR w/Loft apartments. The
current average rents are as follows: 1 BR--$1,039, 1 BR w/Loft--$1,218,
2 BR--$1,345,2 BR w/Loft--$1,479. The current Section 8 breakdown is as
follows: All eight 1 BR apartments;Three of twenty-five 1 BR w/Loft
apartments;Four of nine 2 BR apartments and two of ten 2 BR w/Loft
apartments.
A motion was made to freeze rents for the calendar year 2006 and set the rent for
one bedroom with loft apartments at$1,195.00 per month. The motion carried
unanimously.
After discussion a motion was made to approve the budget with the following
provisions. Funds from the long term reserve fund will be drawn down to fund
the installation of new appliances and new carpeting in apartments upon vacancy.
The estimated cost of these transfers and expenses will be shown in the budget.
The motion carried unanimously.
3. 2005 Expenses: Sal laconno raised several questions concerning the YTD income
and expenses in 2005 vs.the Budget. Management clarifications are as follows:
Acct.78—Other Income: This includes a reimbursement from CEC for an
overpayment of$13,578;A reimbursement from the Town of Mamaroneck for
snowplowing of$4,042;An insurance settlement of$2,065 for damage from a
sewage back-up in unit#86.
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Acct. 109—Misc.Admin.Expenses: This includes$1,500 paid to M&T Bank
for their annual fee.This should have been coded to bank expenses. It also
included$3,793 paid to CEC for technical assistance for boiler replacements. •
This should have been coded to engineering fees.
Acct414-8---Ground Lease-Rent -This was-overstated-because-the-December
2004 ground rent—vias paid-in January2005.
Acct.#140—Salaries&Benefits: The only expenses charged to this line item
was the monthly health insurance expense. The actual reimbursement to
Gramatan Management for Abner's payroll,payroll taxes and statutory benefits
was charged to acct.#156—R/M Other.
Acct.#156 --R/M Other: As previously stated the payroll reimbursement to
Gramatan for Abner should not have been in this category. Accordingly this
expense was overstated by$31,184 and Salaries&Benefits understated by the
same amount.
Mr.Iaconno and the Board accepted these explanations.
4. Holiday Bonus for Abner Dyke: We budgeted$2,000 in 2005. Management
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requests authorization from the Board to make payment.
A motion was made to approve a$2,000 bonus. The motion passed unanimously.
5. Lisa Eagle Kirschner: Upon vacating the apartment,management discovered
significant damage. Her mother Carol Corozza believes this was done after she
vacated the apartment. Management has documented the damage with
photographs and informed Ms.Corozza. The cost to repair the damage is
estimated at approximately$4,000(new carpet,new appliances,new medicine410
chest,new blinds,repair holes in walls.). She only had a security deposit of
approximately$1,000. •
After discussion the Board decided not to pursue Ms.Kirschner for the cost of the
damages. This was done in light of the Board's earlier decision to automatically
replace carpeting and appliances when apartments become vacant. Accordingly
most of the expense for associated with the damage would have been covered.
Furthermore it is understood that Ms.Kirschner has limited resources.
6. Boiler Replacement: Based on CEC specifications,one boiler has been replaced.
We may do one more and wait for spring to determine if the replacement boilers
are operating properly before replacing anymore. Thereafter.the Board agreed to
replace all boilers over five years.approximately 10 boilers a year. The funding
for this to come out of the long term replacement reserve.
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Mr.Cherry raised the issue of whether to do additional insulation throughout the .----(Deleted:repotted the following:
building in order to bring down the tenants heating bills. Given the rise in energy
• costs.the Board felt this would be an important service to provide the tenants.Mr.
Cherry said he would get cost estimates and present a proposal to the Board.
7. Towing:—After-repeated-unsuccessful attempts_tolave-residents abide by the
parking-rules,a-towing-company-has been retained.
8. 10`s Anniversary: As the Hommocks Apartments are ten years old the Board
thought it would be a good idea to organized some type of celebration in the late
spring or early summer. Tenants and local officials would be invited. The Board .--- Deleted:Mr.cherry agreed to work
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agreed to convene in April to further discuss such an event. with Mr.Fiers[eiu in organizing suds auevent.
There being no further business a motion was made to adjourn the meeting. The
motion passed unanimously. The meeting was adjourned at 8:45 PM.
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