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HomeMy WebLinkAbout2009_11_12 Housing Authority Minutes TOWN OF MAMARONECK HOUSING AUTHORITY © BOARD MEETING MINUTES 11/12/09 In attendance: Board Members: Rick Cherry - Chairman , Bob Cammer, Sal Iacono, Bob Kirby Town Board Liaison: David Fishman Managing Agent: Bram Fierstein. The Board Meeting was called to order by Rick Cherry at 7:30 PM 1. Cash Position @11/11/09: HIB Operating Account $ 20,766.17 Merrill Lynch L/T Reserve $ 602,459.00 Merrill Lynch S/T Reserve $ 151,168.00 Total $ 774,393.17 2. The Chairman explained that Board Member Phyllis Karno unexpectedly passed away in August. Mr. Cherry entertained that the Board Members should consider • and recommend appropriate candidates they know in the community as a replacement. 3. Project Updates: Physical Condition Survey: The Board has continued to make progress on a • number of project recommendations made in the engineers report prepared in April. 2008. These include: • Boiler replacements for. 10 units have been installed this year,bringing the completed total-to-date to 38. An additional 10 installs have been budgeted for 2010. (See 2010 Operating Budget section on Page 2.) • Asphalt road repair is to be limited at present to patching and resealing the road bed. Further recommended work will await the Town of Mamaroneck decision on paving/resurfacing Hommocks Rd. and the Hommocks School parking lot. ▪ Concrete sidewalk repairs have been completed. ® Installation of additional chain link fencing along the Boston Post Road side of complex and around the garbage bin areas have been completed. • Cedar shakes have been replaced on several sections of the seven buildings. ® New window trims have been installed with Azek, a man-made material requiring no ongoing maintainence. Caulking and install of window drip edges have also been completed. © • Major repairs to garage door soffits and related trim have been completed. 1 • ® Paint/repair rusting railings and power washing of selected shingle roofs have • been completed by Abner. - ® Rusting gas piping in exterior utility closets has been painted by Abner. O Addition of carbon monoxide detectors in all apartments have been installed by Abner. • Hommocks signage replacement has been temporarily delayed until Bob Cammer investigates the Architectural Review Board ("ARB") rejection of design proposals presented by a local vendor. The existing signs indicating apartment - location are really not used and are probably best removed. A new "Hommocks Apartments" sign has been installed by the front entrance on Hommocks Road. 4. Management Contract: The existing three year management agreement between the Housing Authority and Gramatan Management expires at the end of 2009. The Board has approved Gramatan Management's request for a three-year extension ending in 2012 with a 5% increase in 2010 and a 3% annual increase in the following two years. The new management fee is calculated as follows: 2010 $22,125 201 1 $22,800 2012 $23,484 • 5. 2010 Operating Budget: Bram Fierstein presented the 2010 Budget with a small surplus using the following major assumptions: NO increase in rents, capital 111 spending total of$130K including 10 new boiler burner units and new carpeting and appliances for apartments that experience turnover, continue the annual L/T Reserve funding of 875K to meet future capital needs and a payment in lieu of taxes ("PILOT") of$40K. At the Board's request, he has reviewed the 2009 Budget vs. Actual for the total year and reported no significant changes to impact tfp 2010 Budget. The Board has approved the Budget for next year. 6. New Business: A lease renewal change has been requested by Westchester Residential Opportunities ("WRO'') to have their name placed on the new lease rather than the existing tenant, Mr. Anthony Zamboli. The Board has granted this request but has asked WRO to compose a side letter indicating .WRO's involvement as lessee will terminate when Mr. Zamboli vacates the apartment. W RO has responded their agreement to the letter and will include the letter when returning the signed lease. The Board Meeting was adjourned at 8:45 PM 3 2