HomeMy WebLinkAbout2020_10_27 Housing Authority Minutes
TOWN OF MAMARONECK HOUSING AUTHORITY
BOARD OF DIRECTORS
MINUTES
10/27/2020
The meeting was opened by the Chairman at 7:30 PM. The meeting was held via Zoom,
facilitated by LMC and open to the public.
Present were: Rick Cherry, Chairman
Melissa Kaplan-Macey, Member
Diana Lovett, Member
Barry Wohl, Member
Nuno Pires, Gramatan Management.
Sabrina Fiddleman, Liaison from the Town of Mamaroneck
Administrative
Two individuals need to take over as signatories on the account. Those signatories will transfer
from Sal & Rick. Steve Chapin has resigned. Nuno suggests that we have a day-to-day
operations person.
Next meeting is 11/16 at 7:30pm
Budget
Current Cash Position:
Sterling Operating Account: $26,184.11
Sterling Capital Account: $1,406.69
Wells Fargo Capital: $103,504.31
Wells Fargo Operating: $486,510.28
Total: $610,610.42
The Board approved a transfer from the Investment Accounts to cover CAPEX paid by Operating funds:
$25,000 - Gas Pipe replacement project (project completed)
$23,070 - Backup Power for Sewer Pumps(project underway)
$11,900 - Deck repair + insulation/flashing(project underway)
---------------
$59,970.00
A proposed budget was discussed. The budget will be revised and revisited at the next meeting after it is
changed to reflect the end of the bond payment in August 2021. Ending the bond payments will lower
the expenses by 62k. This will generate a surplus of 103k. The excess will go into the capital account.
Other notable changes: the ground lease is going up 1.5% and the vacancy rate will be recalculated to
st
5%. The Board unanimously agreed to increase Louis’ pay by $1/hour, effective Jan 1, 2021. “R&M”
refers to misc repairs. The insurance line reflects the increase in the fee for next year. It appears lower
as 2019 payments were made in 2020.
Capital Expenditures Proposed for 2021 – not yet finalized.
1. Address the gas pipe issue after the heating season (lowest bid was 144k)
2. Solution for the vent issue
3. Replace the deck (est 62k – using a composite material after prices normalize)
4. Steel railings and stairs are lose – they need to be re-cemented or repainted and add
treads.
5. Nuno thinks that the windows should be done all at once and done in 2022
6. Doing appliance repair as we see fit as a part of renovation
The Board unanimously approved gas pipe fix for next year – details to be finalized. Nuno make a 5 year
capital plan. Need one more meeting to finalize the operating budget and the cap expenditure.
Operations
Currently, the back-up power system is being installed. The deck is currently being repaired.
There was discussion of replacing the deck with Trex, which was tabled until it can be
considered as part of all the capital projects. The Board discussed the safety of the deck and it is
safe, based on the information from the managing agent. The water penetration issue in the
apartment has been resolved and Unit 34 has been rented. The carpet in 22 is being installed
this week. 75% -80% boiler tune up and apartment inspections are done. The inspection
revealed mostly minor odds and ends - issues which Louis capable of addressing. Nuno has
been working on the vent issue with Ralph to “build a box”. More to come when a solution is
found. Gramatan has received a note from the sanitation department about co-mingled
recycling. There is a pre-existing issue between the sanitation department and the
superintendant. This is not related – it is the tenants intentionally co-mingling. It was decided to
let the tenants know that the fine will be evenly distributed and what will happen (trash will not
get picked up). Nuno will ask Steve Altieri for some leeway.
Tiers
Table the conversation about changing the tiers until after the Board change-over. Diana and Sabrina to
look at the MOU together.
Housing Authority Membership
Steven Chapin has resigned
The meeting adjourned at 9:00 PM