HomeMy WebLinkAbout2020_12_08 Housing Authority Minutes
TOWN OF MAMARONECK HOUSING AUTHORITY
BOARD OF DIRECTORS
MINUTES
12/8/2020
The meeting was opened at 7:30 PM. The meeting was held via Zoom, facilitated by LMC and
open to the public.
Present were: Melissa Kaplan-Macey, Chairperson
Diana Lovett, Secretary
Barry Wohl, Treasurer
Nuno Pires, Gramatan Management
Sabrina Fiddelman, Town of Mamaroneck
Administrative
Minutes from 11/16/2020 were unanimously approved.
The meeting adjourned at 8:30 PM
Financial
The cash position was discussed and there is $633,044.45 across all accounts. There is one
tenant in arrears.
Operations
There is one vacancy. It is unit 112. This unit needs repairs. It is a two bedroom and should be
read in approximately 2 weeks. It will most likely be filled by a current tenant. -will be 1
bedroom w loft becoming available. Have several tier 1 applicants. Appliance replacement
was discussed. It would be approximately $1800-2000 per unit to replace the dishwasher, oven
and fridge. Currently, there is a supply chain issue with appliances. Nuno will work on a more
formal proposal and present to the HA. The request for carpet removal due to allergies was
completed. The emergency gas line replacement was also completed. The annual apartment
inspection was also completed and no major surprises were uncovered. Al Corelli did his
annual 2020/2021 boiler tune up also did an inspection. There was minor service completed on
two boilers. The apartments each have one boiler and hot water heater. They are Munkin units.
The ejector system (power backup) is expected imminently. The issue of the crawl space
venting was discussed. Nuno and the team have a solution – basically building a Styrofoam box
around the pipes. The average cost will be 3-4k per building. In the spring, the vents will be
opened and the mulch in front of them will be removed. The remaining gas line replacement
was discussed. Nuno will bring in some proposals for the HA to discuss. The stairwell steps
reinforcement was also discussed.
Budget
The 2021 proposed budget was unanimously approved. This budget forecasts an 80k surplus.
The following capital expenditures were approved for a total cost of $201,000
1. Completing the remaining gas pipe replacement: $119,000. Nuno will get refreshed
quotes to complete in late spring.
2. Masonry (including some stairs) and reinforcing all handrails: $20,000
3. Installing rear deck with composite material (trex, etc) - $62,000.00. Will get us quotes
on both composite and hardwood.
4. Fall of 2021 start window replacement
5. Bonuses: Louis to get $1800 plus a $500 covid bonus paid out in January. Sanitation to
get $300
6. There are a few misc. projects along the way such as a mailbox replacement to allow for
packages and etc. which can be discussed when less important issues are resolved.
Capital Expenditures for 2022 were also discussed. In the late spring/summer, Gramatan will
begin the window replacement project. The process includes hiring an engineer then deciding
on a vendor and material type, and then adds ons and then waiting for the manufacturing
process and finally doing the installation. It is a lengthy process. The estimated cost will be
$350,000-425,000 based on similar projects completed in recent years. Price can vary based on
installer, window type, and window features selected.
Total Capex (2021 + 2022): $674,000
Total 2021 Surplus (Estimate) - $100,000
Total 2022 Surplus Estimate - $400,000
Total 2023 Surplus Estimate - $375,000 (Used to replenish reserves from 2022 expenditures)
Next meeting will be held at 2/2/2020 at 7:30pm
Follow ups
Melissa: Remind Steve about the letter to the residents
Diana: offered to meet with the landscaper