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HomeMy WebLinkAbout2021_01_06 Town Board Meeting Packet 3r�t it? 9 0 p0 2 w m x I-• x FOUNDED 1661• TOWN OF MAMARONECK TOWN BOARD AGENDA Wednesday, January 6, 2021 5:30PM TOWN BOARD WORKSESSION: Work Sessions of the Town Board are public meetings. Members of the public are able to view the meeting on cable access television (Optimum 75, 76 & 77 or Verizon Fios 34, 35 & 36) or on https://lmcmedia.org/, however, there is no public commentary. Opportunity for public comments is provided during the regular Town Board meetings when citizen comments are requested or when public hearings are held. 1. Comprehensive Plan 2. Update Sanitation Commission/Review of Amended Solid Waste Law 3. Update - Racial Equity Task Force 4. Review of Organizational Meeting Agenda 5. Town Newsletter 6. New Business 7. Request for Executive Session SUPERVISOR'S REPORT CITIZEN COMMENTS BOARD OF FIRE COMMISSIONERS 1. Fire Claims 2. Other Fire Department Business 7:30PM AFFAIRS OF THE TOWN OF MAMARONECK 1. Organizational Meeting Items 2. Set Public Hearing -Amendment- Solid Waste Law 3. Authorization - Engagement Letter- 2021 Cyber Security Training 4. Authorization - Engagement Letter- 2020 Financial Audit 5. Authorization - Part Time/Seasonal Salary Schedule 6. Authorization - Consulting Agreement - Recruitment Services REPORT OF MINUTES REPORTS OF THE COUNCIL TOWN CLERK'S REPORT NEXT REGULARLY SCHEDULED MEETING -TUESDAY, JANUARY 19, 2021 Page 1 of 78 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator's office at 381-7810. Page 2 of 78 Worksession#1-Comprehensive Plan No Attachment—The item is on the agenda to clarify with the Town Board that if there is no further information required that the consultant can begin preparing for public engagement in March/April of 2021. Page 3 of 78 O q Town of Mamaroneck ' Town Center x 740 West Boston Post Road,Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 svaltieri@townofmamaroneckny.org www.townofmamaroneckny.org Memorandum To: Supervisor and Town Board Re: Amendment- Solid Waste Law Date: December 31, 2020 Attached is the proposed amendment to the Chapter 183 of the Town Code relating to Solid Waste. Also, attached is the full text of Chapter 183 so that you can put in context the amendments that are proposed. The proposed draft focuses on the following issues: Requirement for curbside set out of garbage ia Clarifies the requirement for the type of containers to be used •rx Prohibits the setting out of garbage in plastic bags at the curb Amends the required size and weight of the containers to be used for garbage We will review the law in the work session on Wednesday January 6. Stephen V. Altieri Town Administrator iAI Panted on Recycled Pape, Page 4 of 78 Local Law No. -2021 This local law shall be known as the"Update of the Solid Waste" Law. BE IT ENAC71 ED by the Town Board of the Town of Mamaroneck Section 1-Purpose The Town of Mamaroneck's Solid Waste law has not been amended since 1997. The Town Board wishes to update the law and to add certain new features such as modernizing the types and sizes of containers to be used by persons disposing of solid waste and changing the collection procedures to curbside collection. Section 2-Amendment of a current section of the Mamaroneck Code: The definition of PRIVATE DWELLING in section 183-2 of the Code of the Town of Mamaroneck hereby is amended to read as follows: "PRIVATE DWELLING A building containing only one or two dwelling units." Section 3-Amendment of a current section of the Mamaroneck Code: The definition of RECYCLABLES in section 183-2 of the Code of the Town of Mamaroneck hereby is amended to read as follows: "RECYCLABLES Such items as may be determined to be such from time to time by the Commission and may include such items as cardboard,paper,newspaper,glass,metals and plastics." Section 4-Amendment of a current section of the Mamaroneck Code: Sections 183-3 A.,B.and C. of the Code of the Town of Mamaroneck hereby are repealed and the following are substituted in their place: "A. Every person in charge within the Town of Mamaroneck is required to store the solid waste that may accumulate on the premises over which he/she has charge in the type of solid waste container required by this law.All containers shall be stored in the manner required by the Town of Mamaroneck or the Commission. "B. Unless otherwise determined by the Town of Mamaroneck or the Commission, solid waste to be collected from private dwellings shall be placed in watertight, sturdy plastic containers, having tight-fitting plastic covers and a capacity not greater than 64 gallons. The Page 5 of 78 weight of any such container plus its contents cannot exceed 100 pounds. No portion of any such container shall be located below the surrounding grade level. Solid waste shall not be placed out in plastic bags. Material which is too large to be placed in containers shall be bundled and securely tied. Such bundles shall not exceed four feet in length. Any tree branches included in such bundles shall not exceed six inches in diameter. No container or bundle shall exceed 75 pounds in weight. "C. The Commission or the Town of Mamaroneck may require multifamily dwellings, multiple-purpose buildings or nonresidential buildings to use watertight, sturdy plastic containers,having tight-fitting plastic covers and a capacity not greater than 96 gallons,or specific metal containers, such as dumpsters. Such containers shall be located in enclosures which shall screen them from view.Such enclosures: (1) Shall be constructed of stockade fence material with hinged gates and with latches to hold the gates closed; (2) May be constructed of other material with the approval of the Town of Mamaroneck Board of Architectural Review;and (3) Shall have a height of the greater of five feet or 12 inches higher than the containers which they enclose." Section 5-Repeal of a current section of the Mamaroneck Code: Sections 183-3 F.of the Code of the Town of Mamaroneck hereby is repealed. Section 6-Amendment of a current section of the Mamaroneck Code: Section 183-4(B)(1),(3)and(4)of the Code of the Town of Mamaroneck hereby is repealed and the following substituted in its place: "(1) Solid waste to be collected from private dwellings shall be placed immediately adjacent to the curb in front of the dwelling. It shall be placed to the house side of the curb,not in the street. If there is no curb, it shall be placed on the edge of the property adjacent to the paved area of the street, but not in the street. Solid waste shall be set out for collection no earlier than dusk of the day before a scheduled collection day and no later than 6:30 am(prevailing time)on a scheduled collection day." "(3) Other material collected by the Commission or the Town of Mamaroneck shall be placed on the curb (or if no curb, on the edge of the property adjacent to the paved area of the street or roadway, but not in the street or roadway) readily accessible to the collection vehicle. Such material shall be set out for collection no earlier than dusk of the day before a scheduled collection day and no later than 6:30 am (prevailing time) on a scheduled collection day. If 2 Page 6 of 78 collection vehicles are required to enter private property for collection of material,such entry will be at the sole risk of the property owner." "(4)Recyclables shall be placed in containers purchased from the Commission or in other containers approved by the Commission.The containers shall be placed to the building side of the curb,not in the street. If there is no curb,they shall be placed on the edge of the property adjacent to the paved area of the street,but not in the street. Recyclables shall be set out for collection no earlier than dusk of the day before a scheduled collection day and no later than 6:30 am (prevailing time)on a scheduled collection day." Section 7-Repeal of a current section of the Mamaroneck Code: Sections 183-4 B.(6)of the Code of the Town of Mamaroneck hereby is repealed. Section 8-Amendment of a current section of the Mamaroneck Code: Section 183-11 A.(1)of the Code of the Town of Mamaroneck hereby is repealed and the following is substituted in their place: "(1)The equivalent of no more than a sixty-four-gallon container of solid waste shall be collected from each private dwelling each collection day." Section 9-Amendment of a current section of the Mamaroneck Section 183-13 of the Code of the Town of Mamaroneck hereby is repealed and the following is substituted in their place: If a person in charge of a private dwelling satisfies the criteria for exemptions from the requirements of Section 183-4(B)(1),(3)or(4)of this chapter,as set forth from time to time by the Commissioners of the Larchmont-Mamaroneck Joint Garbage Disposal Commission, the Superintendent shall grant such exemption upon such terms and conditions as may be considered just. Any such exemption must be renewed every two(2)years. Section 10-Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be.implemented without the invalid or unconstitutional provisions. 3 Page 7 of 78 Section 11-Effective Date: This Local Law shall become effective upon filing with the Secretary of State. December 31,2020 4 Page 8 of 78 Town of Mamaroneck,NY Ecode360 Page 1 of 10 Town of Mamaroneck,NY Thursday,December 31,2020 Chapter 183. Solid Waste [HISTORY:Adopted by the Town Board of the Town of Mamaroneck 10-21-1992 by L.L. No.9-1992.11 Amendments noted where applicable.] GENERAL REFERENCES Fire prevention and building construction—See Ch. 106. Property maintenance—See Ch. 161. [1] Editor's Note:This local law also superseded former Ch. 183, Solid Waste, adopted as follows:Art. I, 3-14-1990 by L.L. No. 1-1990. § 183-1. Purpose. It is the purpose of this chapter to promote the orderly collection of solid waste and the recycling of certain materials and to comply with§120-aa of the General Municipal Law of the State of New York as enacted in §23 of the Solid Waste Management Act of 1988, Chapter 70 of the 1988 Laws of New York State. § 183-2. Definitions. [Amended 10-22-1997 by L.L. No. 13-1997] As used in this chapter,the following terms shall have the meanings indicated: BUILDING Any enclosed structure having a roof and intended to be used for residential, commercial, industrial,social and/or institutional purposes. BULKY METALS Stoves, refrigerators, dishwashers,dryers,washing machines, air-conditioning units, boilers,freezers,water tanks, lawn mowers,metal window and door frames,other large metal appliances and any other items as may be determined from time to time by the Commission. BULKY WASTE Furniture, including but not limited to beds, mattresses, chairs, tables, rugs and carpets,wood,windows, linoleum, books and any other items as may be determined from time to time by the Commission. COMMISSION The Larchmont-Mamaroneck Joint Garbage Disposal Commission. DEMOLITION DEBRIS https://ecode360.com/print/MA0239?guid=9160081&children=true 12/31/E6130 9 of 78 Town of Mamaroneck,NY Ecode360 Page 2 of 10 Concrete, masonry, wood, plaster, aluminum or other siding material, wire, asphalt, ceramic tiles, sheetrock, stones, bricks,clay pipes,concrete pipe,window panes, dirt, tree stumps and other by-products of new construction activity, renovation or rebuilding or other modification to a structure, appurtenances and grounds (other than yard waste) and any other items as may be determined from time to time by the Commission. MULTIFAMILY DWELLING A building containing three or more dwelling units. MULTIPLE-PURPOSE BUILDING A building used for more than one use(e.g., residential,commercial, industrial and/or institutional). MUNICIPALLY COLLECTED SOLID WASTE Residential, commercial and industrial waste that decomposes readily and other waste material routinely produced, such as food waste (food remains and containers), and refuse and residue which are collected by the Commission or Commission contractors. The term does not include bulky metals, bulky waste, demolition debris, newspaper, recyclables or yard waste. NEWSPAPER Clean, post-consumer newspapers, including inserts. The term does not include newspaper which has been used for purposes inconsistent with recycling, including but not limited to the wrapping of putrescible materials, packaging or painting. The Commission may in its discretion further restrict the character of newspaper included in the term"newspaper." NONRESIDENTIAL BUILDING A building used for commercial, industrial,social or institutional purposes. PERSON Any individual, firm, company, association, society, corporation, partnership or any other legal entity. PERSON IN CHARGE The owner, lessee or occupant of a building and, in the case of a multiple-occupant building, the term shall mean, at the option of the Town of Mamaroneck,the owner or the party so designated by the owner. PRIVATE DWELLING A detached building containing one or two dwelling units. RECYCLABLES Such items as may be determined to be such from time to time by the Commission and may include such items as paper, newspaper,glass, metals and plastics. SERVICE UNIT Each separate dwelling within multifamily dwelling, private dwelling or multiple purpose building and each separate premises within a nonresidential building or multiple purpose building. For example, in a building containing several stores and several apartments,each store is a service unit,and each apartment is a service unit; in a two- family house, each of the two dwellings is a separate service unit. A premises https://ecode360.com/print/MA0239?guid=9160081&children-=true 12/31 M2t%2Ot o of 78 Town of Mamaroneck,NY Ecode360 Page 3 of 10 containing more than one nonresidential building but operated as one entity shall be a single service unit. SOLID WASTE All waste, refuse and residue collected and disposed of by municipal or private collection. YARD WASTE Such materials as shall be determined from time to time by the Commission and may include such items as brush, tree branches, twigs, grass and shrub clippings, weeds and leaves. § 183-3. Required containers and storage. A. Every person in charge within the Town of Mamaroneck is hereby required to provide metal or plastic containers sufficient in number and capacity to store solid waste which may accumulate on the premises he/she is in charge of and, unless otherwise provided herein,to keep all such solid waste in such containers. The containers shall be of such size and type as may be required from time to time by the Town of Mamaroneck or the Commission.The Commission may in its sole discretion permit the use of plastic bags in lieu of metal or plastic containers. All containers shall be stored in the manner required by the Town of Mamaroneck or the Commission. [Amended 10-22-1997 by L.L. No. 13-1997] B. Municipally collected solid waste shall be placed in watertight metal or plastic containers, having a capacity not to exceed 35 gallons,with tight-fitting metal or plastic covers.The weight of any such container and its contents shall not exceed 75 pounds. No portion of any such container shall be located below the surrounding grade level. Material which is not self-contained shall be placed in suitable containers so as to prevent scattering or, if such material is too large to be placed in containers,then such materials shall be bundled and securely tied. Such bundles shall not exceed four feet in length. Any tree branches included in such bundles shall not exceed six inches in diameter. No container or bundle shall exceed 75 pounds in weight. [Amended 10-22-1997 by L.L. No. 13-1997] C. The Commission or the Town of Mamaroneck may require the use of specific metal containers,such as dumpsters,by multifamily dwellings,multiple-purpose buildings and nonresidential buildings. Such containers, as may be required by the Town of Mamaroneck or the Commission, shall be located in enclosures which shall screen the containers from view. Such enclosures: [Amended 10-22-1997 by L.L. No. 13-1997] (1) Shall be constructed of stockade fence material with hinged gates and with latches to hold the gates closed; (2) May be constructed of other material with the approval of the Town of Mamaroneck Board of Architectural Review; and (3) Shall have a height of the greater of five feet or 12 inches higher than the containers which they enclose. D. Prior to construction of any enclosure, a fence permit must be obtained from the Building Department of the Town of Mamaroneck. If the Commission provides https://ecode360.com/print/MA0239?guid=9160081&children=true 12/311 2 0i 1 of 78 Town of Mamaroneck,NY Ecode360 Page 4 of 10 collection services for the building, the Building Department shall not issue a permit without obtaining the approval of the Commission. E. The owner of any building which, prior to the effective date of this chapter, has an enclosure to house all the containers which are required to be enclosed hereunder shall not be required to erect a new enclosure even if the existing enclosure does not meet all of the specific requirements of this chapter, provided that the existing enclosure does screen the containers from view. F. Construction of enclosures required hereunder must be completed by April 15th 1993. § 183-4. Collection procedure. [Amended 10-22-1997 by L.L. No. 13-1997] A. The person in charge shall cause recyclables to be separated from solid waste. B. The person in charge shall place all material intended for collection by the Commission or the Town of Mamaroneck where it will be readily accessible for collection as follows: (1) Municipally collected solid waste of private dwellings shall be kept in a single location at the rear or side of the residence,or in a garage(doors in an open or up position). Municipally collected solid waste shall be set out for collection by 7:00 a.m.on the scheduled collection date. (2) Municipally collected solid waste of multifamily dwellings, multiple-purpose buildings and nonresidential buildings shall be left for collection in accordance with the regulations of the Commission. (3) Other material collected by the Commission or the Town of Mamaroneck shall be placed on the curb(or if no curb,on the edge of the property adjacent to the paved area of the street or roadway, but not in the street or roadway) readily accessible to the collection vehicle. Such material shall be set out for collection by 7:00 a.m. on the scheduled collection date. If collection vehicles are required to enter private property for collection of material, such entry will be at the sole risk of the property owner. (4) Recyclables shall be placed in containers purchased from the Commission or in other containers approved by the Commission. Such containers shall be placed for collection at curbside only(or if no curb,on the edge of the street or roadway,but not in the street or roadway). (5) There shall be no collection from any building where snow and ice has not been cleared from access pathways or driveways. (6) No material shall be placed for collection prior to sundown of the day preceding the scheduled collection. § 183-5. Special requirements for multifamily dwellings, multiple-purpose buildings and nonresidential buildings. https://ecode360.com/print/MA0239?guid=9160081&children=true 12/3 W2142012 of 78 Town of Mamaroneck,NY Ecode360 Page 5 of 10 A. The person in charge of a multifamily dwelling, multiple-purpose building or nonresidential building shall designate a common area on the building premises in which solid waste is to be accumulated. B. The person in charge of a multifamily dwelling, multiple-purpose building or nonresidential building shall be responsible for the placement of solid waste for collection in accordance with regulations promulgated from time to time by the Commission and the Town of Mamaroneck. C. The placement of solid waste by a lessee of a multifamily dwelling, multiple-purpose building or nonresidential building in an area other than the common area designated by the person in charge shall be deemed a violation of this chapter by such lessee and not by the person in charge, provided that the person in charge shall have properly designated a common area and shall have given the lessee adequate notice thereof. § 183-6. (Reserved) [1] Editor's Note:Former§ 183-6, Multiple-occupant commercial and industrial buildings, was deleted 10-22-1997 by L.L.No. 13-1997. § 183-7. Special requirements for certain multifamily dwellings, multiple-purpose buildings and nonresidential buildings. [Amended 10-22-1997 by L.L. No. 13-1997] Owners and occupants of multifamily dwellings, multiple-purpose buildings and nonresidential buildings whose solid waste is not collected and disposed of by the Commission shall provide for the collection of solid waste and shall also separate recyclables from other solid waste. The recyclables shall be collected by the Commission in accordance with the rules and regulations of the Commission. § 183-8. Yard waste. Yard waste shall be collected and disposed of in accordance with the rules and regulations of the Commission. § 183-9. Bulky metals. Bulky metals shall be collected and disposed of in accordance with the rules and regulations of the Town of Mamaroneck. § 183-10. Disposal of bulky waste. [Amended 10-22-1997 by L.L. No. 13-1997] Bulky waste shall be collected and disposed of in accordance with the rules and regulations of the Commission. https://ecode360.com/print/MA0239?guid=9160081&children=true 12/31P2020'3 of 78 Town of Mamaroneck,NY Ecode360 Page 6 of 10 § 183-11. Limitations on collections. [Amended 10-22-1997 by L.L. No. 13-1997] A. Quantities of solid waste to be collected are limited as follows: (1) The equivalent of no more than three thirty-five-gallon containers of municipally collected solid waste shall be collected from each service unit each collection day. (2) Yard waste. Bundled,tied or containered yard waste not exceeding the equivalent of three thirty-five-gallon containers shall be collected from each service unit once each week. Trimmings, tree branches and logs may not exceed four feet in length and six inches in diameter. (3) Bulky waste. The equivalent of no more than one yard of bulky waste shall be collected from each service unit once each week. The Commission shall have the authority to decline to collect certain bulky waste according to the Commission's ability to collect and/or dispose of such bulky waste.Wood pieces may not exceed four feet in length and six inches in diameter. In the event that bulky waste is declined for collection, the waste must be removed from the curb within 24 hours of receipt of a notice of refusal. (4) Leaf removal. During the fall season, leaves must be placed on the curb(or if no curb, on the edge of the property adjacent to the street or roadway, but not in the street or roadway) and will be collected in bulk in accordance with a schedule determined by the Town of Mamaroneck. At all other times, leaves must be bagged for curbside collection. (5) Christmas trees. Trees shall be placed on the curb(or if no curb, on the edge of the property adjacent to the street or roadway, but not in the street or roadway) and will be collected in January of each year. Christmas trees are exempted from the dimension requirements for yard waste. B. The Superintendent of the Commission shall have the authority to decline to collect certain solid waste according to the Commission's ability to collect and/or dispose of such solid waste. C. The following materials will not be collected: (1) "Regulated medical waste," as defined in § 1389-aa of the Public Health Law of the State of New York as enacted in Chapter 438 of the 1993 Laws of New York State. (2) Material classified as toxic waste by 6 NYCRR Part 366, The Identification and Listing of Hazardous Wastes Pursuant to Article 27, Title 9 of the Environmental Conservation Law, or any ensuing legislation more restrictive than currently in force. (3) Demolition debris. (4) Waste products not accepted by the County of Westchester according to its regulations. https://ecode360.com/print/MA0239?guid=9160081&children=true 12/311 (14 of 78 Town of Mamaroneck,NY Ecode360 Page 7 of 10 D. The Commission will collect on scheduled days in accordance with its rules,amounts of solid waste according to the limitations set forth in this law. Waste in excess of the amounts set forth in this law must be removed or caused to be removed by the person in charge at his expense. § 183-11 .1 . Commission transfer station. [Added 10-22-1997 by L.L. No. 13-1997] A. Any resident of the Town of Mamaroneck may deliver or dispose of solid waste, bulky waste,yard waste or recyclables at the Commission transfer station in accordance with Commission limitations, rules and regulations. Only waste generated from within the Town of Mamaroneck will be accepted at the transfer station. B. Subject to the approval of the Town of Mamaroneck, the Commission may establish fees for the delivery and/or disposal of such items at the transfer station. C. The delivery of disposal of waste at the transfer station is subject to the rules and regulations of the Commission. § 183-12. Prohibited acts. A. Recyclables shall not be placed in containers holding other solid waste. B. Materials and objects other than recyclables shall not be mixed with recyclables which have been left for collection. C. Upon placement of solid waste for collection pursuant to the requirements of this chapter, no person other than the person in charge or the Commission or its designee (or a private carter with respect to buildings whose solid waste or any portion thereof is not collected and disposed of by the Commission) shall remove or disturb such solid waste. Nothing in the preceding sentence shall limit any prohibitions or responsibilities set forth elsewhere hereunder. D. The owners and occupants who are subject to§183-7 shall not mix recyclables with other solid waste and shall not mix other materials and objects with recyclables. § 183-13. Exemptions. A. The Commission may in its discretion grant exemptions from the provisions of this chapter with respect to recyclables on a case-by-case basis. In granting exemptions, the Commission shall give due consideration at least to the following factors, as relevant, in relation to the particular responsibility under this chapter sought to be relieved: (1) Any physical or mental disability of the party seeking relief; (2) Evidence that the party seeking relief from any economic burden which may be imposed hereunder, such as the mandatory purchase of or placement of a deposit upon a recycling container,would be unduly burdened by such economic burden. https://ecode360.com/print/MA0239?guid=9160081&children=true 12/31020015 of 78 Town of Mamaroneck,NY Ecode360 Page 8 of 10 B. Relief hereunder shall be granted, upon such terms and conditions as the Commission may consider just. § 183-14. Administration. [Amended 6-1-1994 by L.L. No.5-1994; 10-16-2002 by L.L. No. 10-2002; 1-20-2016 by L.L. No. 1-2016] The Commission may promulgate such regulations as it deems necessary to effect the provisions of this chapter. Any regulations promulgated by the Commission which will directly impact the residents of the Town of Mamaroneck shall be subject to the approval of the Mamaroneck Town Board. All provisions of this chapter shall be enforced by the Building Inspector or the Director of Building Code Enforcement and Land Use Administration,or the persons appointed by the Town Board pursuant to§106-37B. § 183-15. Littering. No person shall,within the Town of Mamaroneck,drop, deposit or otherwise dispose of any refuse in any public places except within containers provided by the Town of Mamaroneck. § 183-15.1 . Property owners to be responsible for sidewalk. Persons owning or occupying commercial or private property fronted by or adjacent to sidewalks shall keep said sidewalks and the space from said sidewalks to the curbline free from litter. § 183-16. Cleaning of sidewalks. Each day,except Sundays and legal holidays,the sidewalk of each business establishment shall be swept clean prior to 10:00 a.m., and such material shall not be swept into the roadway but shall be placed in containers as required by this chapter. Each store occupant (i.e.the person in charge of the business being conducted at the store) is responsible for keeping the sidewalk in front of the store clean during business hours. § 183-17. Unsanitary conditions prohibited. No person shall, within the Town of Mamaroneck, allow, permit or cause to exist any unsanitary or filthy condition in or about any premises owned and/or used or occupied by such person. § 183-18. Use of public garbage receptacles. A. No person shall place or cause to be placed in any public garbage receptacle in the Town of Mamaroneck any bag,the largest side dimension of which exceeds 10 inches by 15 inches,which contains any objects within it. https://ecode360.com/print/MA0239?guid=9160081&children=true 12/310;61016 of 78 Town of Mamaroneck,NY Ecode360 Page 9 of 10 B. No person shall place or cause to be placed in any public garbage receptacle any box with a capacity in excess of 350 cubic inches. Discarding of such boxes in public receptacles is prohibited even if they are crushed,compacted,cut up or torn up. C. No person shall empty into a public garbage receptacle any bag or box of a capacity described in Subsections A and B above. D. No person shall deposit in any public garbage receptacle any household garbage such as containers which are emptied prior to being removed from the household;wrapping or packaging which was removed within the household from the object(s)wrapped or packaged. E. No person operating or employed by a commercial or industrial establishment shall place any garbage emanating from the commercial or industrial establishment in any public garbage receptacle. § 183-19. Penalties for offenses. A. Where recyclables are mixed with other municipally collected solid waste in a container intended for collection and disposal, the Commission or its designee may, in its discretion, decline to collect any and all of the contents of such container and may leave a notice with the container noting the Commission's or its designee's action. In the event that the Commission or its designee declines to collect under this provision,it shall be the responsibility of the person in charge at the collection point to remove said recyclables from such container prior to subsequent collection. B. Where materials other than recyclables are left for pickup as recyclables in accordance with this chapter, the Commission or its designee may, in its discretion, decline to collect any and all of the contents of the container and may leave a notice with the container noting the Commission's or its designee's action. In the event that the Commission declines to collect under this provision, it shall be the responsibility of the person in charge at the collection point to remove all materials other than recyclables from the container prior to subsequent collection. C. Any violation of this chapter shall be punishable by a fine of up to$250 for each such violation or by imprisonment,for the third and each subsequent offense within a one- year period, for a period not to exceed 15 days, or both. Each day during which a violation exists shall be considered a separate and distinct violation punishable as a separate violation. [Amended 6-1-1994 by L.L.No. 5-1994] D. Any person violating the provisions of this chapter may be required by the Commission to use clear plastic bags as prescribed by the Commission for municipally collected solid waste to be left for collection and disposal for a period not to exceed one year. § 183-20. Applicability. This chapter shall apply only to that part of the Town of Mamaroneck outside of incorporated villages, and whenever and wherever the words"Town of Mamaroneck"are used,such words shall mean the Town of Mamaroneck outside of incorporated villages. https://ecode360.com/print/MA0239?guid=9160081&children—true 12/31601 7 of 78 Town of Mamaroneck,NY Ecode360 Page 10 of 10 § 183-21. Conflicting provisions. In the event that the provisions of this chapter and the provisions of another ordinance or local law are in conflict,this chapter shall supersede said conflicting ordinance or local law. This chapter supersedes Chapter 30 of the General Ordinances of the Town of Mamaroneck enacted on March 14, 1990,and Local Law No. 1-1990. § 183-22. Construal of provisions. A. Nothing in this chapter shall be construed to prohibit the retention of recyclables by any person. B. Nothing in this chapter shall be construed to prohibit any person from dropping off recyclables at a recycling facility designated by the Commission. C. Nothing in this chapter shall be construed to prohibit any person from transferring recyclables privately through sale or gift, provided that in no event shall such recyclables be left at the curb for any private pickup. D. Nothing in this chapter shall be construed to prohibit the private composting of yard waste by any person on his own property, provided that all other laws, rules and regulations with respect thereto are complied with. https://ecode360.com/print/MA0239?guid=9160081&children=true 12/31130 8 of 78 UPDATE - RACIAL EQUITY TASK FORCE THIS ITEM HAS NO ATTACHMENTS Page 19 of 78 Organizational Meeting of the Mamaroneck Town Board, January 6,2021 SUPERVISOR'S APPOINTMENTS DEPUTY TOWN SUPERVISOR BE IT RESOLVED,that the Supervisor does hereby appoint ,as Deputy Town Supervisor,effective January 1,2021 and terminating December 31,2021. BUDGET OFFICER BE IT RESOLVED,that the Supervisor does hereby appoint Stephen V.Altieri,the Town Administrator,as Budget Officer,effective January 1,2021,terminating December 31,2021. TOWN BOARD APPOINTMENTS&RESOLUTIONS APPOINTMENT OF CIVIL OFFICERS On motion of ,seconded by ,it was unanimously RESOLVED,that(Jay Reynold,)is hereby reappointed as Civil Officer of the Town of Mamaroneck to serve a term of office of one year,effective January 1,2019 and terminating on December 31,2021,and BE IT FURTHER RESOLVED,that(Frank Cioffi)is hereby reappointed as Civil Officer of the Town of Mamaroneck to serve a term of office of one year,effective January 1,2019 and terminating on December 31,2021,and BE IT FURTHER, RESOLVED,that the foregoing appointments shall be effective immediately upon the appointees taking and subscribing the oath mandated by section 25 of the New York Town Law. DESIGNATION OF TOWN BOARD MEETINGS On motion of ,seconded by ,it was unanimously RESOLVED,that the 2021 Regular and Worksession Meetings of the Town Board be held on the following dates: Page 20 of 78 REGULAR MEETINGS WORKSESSION MEETINGS January 6 January 19 January 20 February 3 February 17 March 3 March 17 April 7 April 21 May 5 May 19 June 2 June 16 July 7 July 21 August 4 August 18 September 1 September 15 October 6 --a October 20 November 3 November 17 December 1 December 15 AND,BE IT FURTHER RESOLVED,that said meetings,dates and places may be changed at the pleasure of the Board upon notice being given. DESIGNATION OF OFFICIAL NEWSPAPERS On motion of ,seconded by ,it was unanimously RESOLVED,that The Journal News is hereby designated as the official newspaper of the Town of Mamaroneck for the purpose of publishing legal notices during 2021. DESIGNATION OF DEPOSITORIES OF FUNDS: On motion of ,seconded by ,it was RESOLVED,that the following banks and trust companies are hereby designated as depositories for funds of the Town of Mamaroneck for the year 2021 to be: NYCLASS Investment Pool The Bank of New York Mellon JP Morgan Chase Bank,Mamaroneck Wilmington Trust Sterling Bank,Mamaroneck DESIGNATION OF BANK SIGNATURES On motion of ,seconded by ,it was RESOLVED,that all authority heretofore granted to withdraw funds,draw checks,transfer funds and other orders upon the Town of Mamaroneck accounts maintained at the aforesaid banks hereby is rescinded and revoked and hereafter such withdrawals,checks,transfers and other orders shall be authorized electronically.External transfers and checks require dual authorization either by signature or electronic approvals.Checks require signatures by the Town Supervisor and the Comptroller;external electronic transfers require electronic approval by the Town Supervisor or the Comptroller and Payroll Supervisor or Deputy Receiver of Taxes. BE IT FURTHER RESOLVED,that all withdrawals,checks,transfers and other orders relative to the Community Services Discretionary Fund and located at JP Morgan Chase Bank shall be authorized by the signatures of Anna Danoy,Director of Community Services and Public Housing,and Stephen V.Altieri,Town Administrator,and electronic transfers require electronic approval by the Town Supervisor or the Comptroller and Payroll Supervisor or Deputy Receiver of Taxes. BE IT,FURTHER RESOLVED,that all withdrawals,checks,transfers and other orders relative to the Town of Mamaroneck PHA accounts at JP Morgan Chase and the Town of Mamaroneck PHA account at Sterling Bank,shall be authorized by the signatures of Anna Danoy,Director of Community Services and Public Housing,Tracy Yogman Town Comptroller,Nancy Seligson Town Supervisor.Electronic transfers require electronic approval by the Town Supervisor or the Comptroller and Payroll Supervisor or Deputy Receiver of Taxes. BE IT,FURTHER RESOLVED,that all withdrawals,checks,transfers and other orders relative to the Town Clerk's account at JP Morgan Chase Bank,shall be authorized by the signature of Christina Battalia,Town Clerk. APPROVAL OF FEES (these were the most recent fees adopted by the Town Board on 3/6/2019 as well as the amendments to the WSA/Lester Place Residential Parking Permit and the Peddlers Permit. On motion of ,seconded by ,it was Page 22 of 78 RESOLVED,that the Mamaroneck Town Board does hereby approve the following fee schedule for the year 2021 as follows: Code Section Subject Fee or Deposit §50-3C Alarm system user permit,per calendar year or part thereof $30 §50-4D(1) False alarm penalties,per calendar year: Second $15 Third and fourth $50 Fifth through 15th $100 Each subsequent occurrence $250 §55 6A Mechanical amusement device license fee, annual: Per device $50 Per premises $125 §58-7A Dog license fee for each neutered male or spayed female dog $20 plus State surcharge of$1.00 §58-7A Dog license fee for each unneutered male or un spayed female dog $25 plus State surcharge of$3.00 §58-7G Failure to respond to an enumeration $50 §58-8 Redemption of impounded animals: Fee for impound $10 per day First impoundment of an animal within same calendar year $40 Second impoundment of an animal within same calendar year $50 $60 Any subsequent impoundment of an P;3yt; 23 0` 7fi Code Section Subject Fee or Deposit animal within same calendar year §95-30A Erosion and sediment control Filing fees: Surface water and erosion control permit for a parcel with an existing one-or two- family dwelling $250 Surface water and erosion control permit for the construction of a new one-or two- family dwelling on either a vacant parcel or on a parcel where more than 50%existing residence is demolished $400 Surface water and erosion control permit in all other cases $400 Fee for applicant-requested modification (no work has commenced) $100 Fee for applicant-requested modification (work has commenced) $150 Permit fees: Surface water and erosion control permit for a parcel with an existing one-or two- family dwelling $200 Surface water and erosion control permit for the construction of a new one-or two- family dwelling on either a vacant parcel or on a parcel where more than 50%existing residence is demolished $300 $400 and where controls exceed $5,000 of anticipated costs,then 6%fee additional for all costs in excess of$5,000.This 6%is not Surface water and erosion control permit in part of the engineering fees for site all other cases plan approval Code Section Subject Fee or Deposit Storm water pollution prevention permit $500 Inspection fees: Minimum inspection fee for a parcel with a one-or two-family dwelling $100 All other residential parcels $150 All other cases $250 NOTE:If work is commenced prior to the permit being issued,all fees for the project will be doubled §99-6A License fee for use of public property,per day Minimum$500;Maximum$5,000 §99-6B License fee for use of private property,per day $150 Blasting permit application(A bond in the amount of$100,000 as well as public §106-20A liability insurance naming the Town of Mamaroneck as a coinsured in an aggregate amount of not less than $2,000,000 is to accompany application.) $350 §106-20A Supplemental blasting at the same site $100 §106-498 Discharge compliance certificate application $75 §106-56 Building fees: Filing fees(applies to all permits issued by the Director of Building Code Enforcement and land Use Administration): Residential$100.00 Filing fee plus$17.00 per thousand of construction cost Commercial$100.00 Filing fee plus$25.00 per thousand of construction cost Page 25 of 78 Code Section Subject Fee or Deposit Original certificate of occupancy: One-and two-family dwellings and related accessory structures $100 Commercial and all other buildings $100 Temporary certificate(plus bond as required by Director of Building Code Enforcement and Land Use Administrator) $300 Copy of certificate of occupancy 0.251 Original letter of compliance $100.00 Copy of letter of compliance 0.251 Mechanical rock removal permit $100 filing fee,plus$17.00 per application $1,000 of rock removal cost To raze any structure: $100 filing fee,plus$17.00 per$1,000 of demo cost Residential demolition $100 filing fee,plus$25.00 per Commercial Demolition $1,000 of demo cost NOTE:Fees for all permits issued after construction has started or where it has been completed shall be double the calculated fee. Permit renewals:One Twelfth(1/12)of the original Building Permit fee multiplied by the number of months to be extended,but in no case to be less than$500.00 To move a building:Treat fees the same as for new construction. §110-12 B Floodplain development permit $100 filing fee plus up to$1500.00 to cover costs §114-7A Wetlands permit application $200 §117-6 Garage sale license application $20 §154-7A Peddling license,vehicle $50 Code Section Subject Fee or Deposit §154-7B Peddler's license $50 §158-6 Plumbing fees: $75,plus$17.00 per$1,000 of Residential plumbing fee plumbing installation $150,plus$25.00 per$1,000 of Commercial Plumbing Fee plumbing installation NOTE:For purposes of fee,gas appliances shall be considered as a plumbing fee §158-6 Fuel oil equipment: Each oil burner,hourly rated capacity up to 2 gallons $100 Over 2 gallons and up to 10 gallons $150 Over 10 gallons $200 §158-6 Storage tanks:Removal,Installation or Abandonment: Up to 275 gallons $100 filing fee plus$100 permit fee Over 275 gallons and up to 550 gallons $100 filing fee plus$125 permit fee Over 550 gallons and up to 1,000 gallons $100 filing fee plus$150 permit fee Over 1,000 gallons and up to 2,000 gallons $100 filing fee plus$350 permit fee For each 1,000 gallons over 2,000 gallons $30 per thousand gallons NOTE:Removal of underground tanks requires a$1200 bond Gas piping permit and test $100 §167-813 Photocopies,not to exceed 9 inches by 14 inches $0.25 per page §167-8 Blueprint or plan photocopy $2 per square feet §167-8 Digital topographic/Tax Map CD $100 per map page Code Section Subject Fee or Deposit §167-8 Town Code/inserts(no cover) $360 §167-8 Zoning pamphlet $20 §167-8 Zoning,election or Town Map $3 Signs: §175-817 Filing fee $100 For erecting,placing or painting a new sign, altering,reconstructing,enlarging or relocating an existing sign $150 Temporary signs as approved by Building Department $60 Temporary signs as approved by Town Board $200 $350,plus$25 for each parking §177-15 space required by the Zoning Site plan approval application Ordinance 6%of the total performance bond §177-15 or$2 per linear foot of road Engineering fees surface,whichever is higher §187-5 Restoration deposits: Street openings up to 100 square feet $1,200 Additional deposit for street openings in $10 per square foot over 100 excess of 100 square feet square feet §190-22 Subdivision of land: $300,plus$150 for each additional Up to 2 lots lot shown on application §198-Reserved Taxi drivers Reserved §198-3 Reserved Taxicab and livery license Reserved §198-7B Reserved Replacement of taxicab license or badge Reserved Code Section Subject Fee or Deposit §207-6A Tree removal permit application: 1 to 4 trees $75 Each additional tree $15 219-63 Residential parking permits $25 per motor vehicle per year §240-61A Special permit fees: Application fee $300 Renewal $150 §240-91 Zoning Board of Appeals application §240-91 Area variance,first request $200 §240-91 Each additional requested variance $100 §240-91 Use variance $200 §240-91 Zoning variance extension $200 §240-91 Fee for advertising hearing by Board of Appeals $50 NA Bowling alley $250 NA Bounced check fee $20 NA Property tax fee(charge to tax service entities for property tax payments without tax bill) $5 per parcel/tax bill NA Accident report $0.25 per page NA Complaint report $0.25 per page NA Auctioning permits,per day $5 NA Auctioneering permit $100 Code Section Subject Fee or Deposit NA Certified copies of vital records $10 Page 30 of 78 Worksession#5-Town Newsletter No Attachment-The printed version of the Town Newsletter will go out in January and this item is on the agenda to discuss any specific information that Board members would like to see in the newsletter. Page 31 of 78 NEW BUSINESS THIS DOCUMENT HAS NO ATTACHMENT Page 32 of 78 REQUEST FOR EXECUTIVE SESSION Town of Mamaroneck From: Tracy Yogman-Town Comptroller Re: Fire Claims Date: January 6,2021 The following Town of Mamaroneck Fire Department claims have been certified by Chief Joseph Russo and submitted to the Comptroller's Office for payment: VENDOR pESCRIPTION Amount AM Emergency Supply Co. GMI Part-calibrated GMI PS200 gas detector $ 926.00 Bound Tree Medical,LLC Hand sanitizer wipe 72.00 Clarkcomm Motorola Minitor V pager&amplified charger 670.00 Fire-End&Croker Corp Akron nozzle,Turtleneck shirts,lapel insignias and badges 3,098.95 Galls,LLC Crew sock,no show socks 55.34 Grainger Batteries,wall clock batteries,cleaning supplies,barricade supplies 187.35 Home Depot Supplies 814.28 Senate Electronics,Inc. Wall mount indoor blue strobe,sound controller and labor cost 635.50 Town of Mam'k PFFA Life Insurance for career staff of 14-November and December 2020 440.16 UniFirst Corp Cleaning supplies 9/25/20,1/1/2021 176.41 UniFirst Corp Cleaning Supplies 12/11,12/18,12/25/20 363.30 Food for Ladder Co.operations,Department Drill,Storm Standby,Fast Drill, Villa Maria Pizza Bailout training 513.27 Village Paint Supply Kitchen&Bath 1 base gal. 49.99 Verizon Fire HQ service 12/10/20-1/9/21 268.45 Verizon TMFD 300M Fios Redundant Circuit 11/26-12/25/20 227.18 WJWW 6"metered fire service 11/26-12/25/20 74.31 Total S8,§2.14 Page 34 of 78 OTHER FIRE DEPARTMENT BUSINESS THIS ITEM HAS NO ATTACHMENT Page 35 of 78 THIS DOCUMENT IS LOCATED IN THE WORKSESSION SECTION Page 36 of 78 THIS DOCUMENT IS LOCATED IN THE WORKSESSION SECTION Page 37 of 78 4 O q r y 3 9 Town of Mamaroneck m Town Center 740 West Boston Post Road,Mamaroneck.NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 svaltieri@townotmamaroneckny.org www.townolmamaroneckny.org Memorandum To: Supervisor and Town Board Re: Authorization- Renewal of Cybersecurity Training Program Date: December 31, 2020 Attached is a proposed renewal agreement with PKF-O'Connor Davies to continue to provide cybersecurity training to the Town staff. The program has been generally well received and offers employees continuous training throughout the year. The training protocol is detailed in the agreement. In 2020, the cost of the program was $650/month or $7,800/year. We have negotiated with the firm a reduction to $550/month or$6,600/year. ACTION REQUESTED: THAT THE TOWN BOARD APPROVE THE AGREEMENT WITH PKF O'CONNOR DAVIES FOR CYBERSECURITY TRAINING FOR TOWN STAFF AT AN ANNUAL COST OF $6,600 PER YEAR AND THAT THE TOWN ADMINISTRATOR BE AUTHORIZED TO SIGN THE AGREEMENT Stephen V. Altieri Town Administrator 0 Printed on Receded Papet Page 38 of 78 OPKF O'CONNOR DAVIES ACCOUNTANTS AND ADVISORS ESTABLISHED IN 1891 Engagement Letter for Cybersecurity Awareness Training December 22, 2020 Submitted By: Thomas DeMayo,Principal Cyber Risk Management 212.286 2600 KNOW GREATER VALUE Page 39 of 78 GPKF O'CONNOR DAVIES ACCOUNTANTS AND ADVISORS ESTABLISHED IN 1891 December 22, 2020 Mr. Shyam Pandya Director of Information Technology Town of Mamaroneck 740 West Boston Post Road Mamaroneck, NY 10543 Dear Mr. Pandya: Thank you for the opportunity to present this quote for the continued management of the KnowBe4 cybersecurity awareness training platform for the Town of Mamaroneck(the"Town"). Managed Training Services As part of the KnowBe4 management service,we would perform all core activities such as: • Enrolling and deactivating users • Scheduling phishing routines • Scheduling awareness training • Reporting and tracking awareness training • Facilitating the resolution of issues. To ensure the program is holistic and comprehensive, below is our standard training approach; however,we will work with the Town to develop a program that best fits their needs: • Yearly o Full 45 minute security awareness training video. • Quarterly o Short video on varying topics.Videos range in length 15-30 minutes. • Monthly o Two phishing campaigns will be executed per month(All Random). o Security Tips and Tricks newsletter. o Rotate between a monthly short video,less than 5 minutes and a Game. o Provide management reports on current phishing results and trending over time. o Provide management reports on those that have failed to complete the training for internal follow-up and enforcement. • Weekly o Scam of the week update • Ongoing o Enroll all new hires in a 45 minute security awareness training program. 2 Page 40 of 78 PKF O'CONNOR DAVIES ACCOUNTANTS AND ADVISORS ESTABLISHED IN 1891 As with any program, we will adjust as needed to add the most value to the Town. Phishing campaign's will be limited to the templates provided by KnowBe4. Any customization or custom campaigns that do not leverage the provided templates will be agreed upon separately. Managed Service Fees KnowBe4 Monthly Managed Service Fee (to be billed monthly) for January 1 2021 —December 31, 2021. $550.00 Yearly Total—6,600 We will also include at no charge one live instructor led Web cast that can be recorded. Payment Terms Payment is due within 30 days of receipt of invoice. End User License Agreement Notwithstanding anything in the Agreement to the contrary, the Town's use of the Product(s) and Service(s) set forth herein is subject to all the terms and conditions of the End User License Agreement(s) of the respective manufacturer, a copy of which the Town acknowledges receipt. KnowBe4's Standard Terms of Service apply, unless mutually agreed otherwise in writing. By executing this agreement, you acknowledge that you have read and agree to KnowBe4's Terms of Service as specified in this link. https://www.knowbe4.com/privacy-policy/ Support Knowbe4 will manage all support requests. PKF will act as the reseller of the platform only, unless the Town elects for the managed service option be performed by PKF. PKF O'Conner Davies,LLP is not the producer or owner of the KnowBe4 security awareness platform or content. We will help facilitate the escalation of any issues, however; we are ultimately not responsible for the platform or content. As such, any service level agreements as specified with KnowBe4 as documented in their terms of service, must be addressed directly with KnowBe4. Confidential Information Each party agrees to protect the other party's confidential information in a reasonable and appropriate manner and in accordance with any applicable professional practices and to use and reproduce confidential information only to perform its obligations under this Agreement or for its internal collection, analysis and training purposes. Confidential information is any information disclosed to the recipient under circumstances that would lead a reasonable person to understand that such information is confidential or proprietary in nature except for information that (i) is or becomes generally available to the public without breach by recipient of its confidentiality obligations, (ii) is received by recipient from a third party without restriction against disclosure, (iii) was known to 3 Page 41 of 78 O PKr OrCONNOR DAVIES ACCOUNTANTS AND ADVISORS ESTABLISHED IN 1891 recipient without restriction prior to disclosure, (iv) is independently developed by recipient without use of discloser's confidential information, or (v) is disclosed pursuant to any legal requirement or order, or pursuant to any rule or regulation of any stock exchange or national securities quotation system,governing either the recipient or the disclosing party. Liability Our firm's maximum liability to the Town for any reason relating to the services under this letter shall be limited to the fees paid to the firm for the services or work product giving rise to liability,except to the extent it is finally determined that such liability resulted from the willful or intentional misconduct, negligence or fraudulent behavior of the firm. In no event shall the firm be liable to the Town,whether a claim be in tort, contract or otherwise, for any consequential, indirect, lost profit, loss of data, equipment downtime, or for any similar damages. You agree to indemnify our firm, its partners,principals and employees,to the fullest extent permitted by law for any expense, including compensation for our time and reimbursement for our out-of-pocket expenses and attorneys'fees, incurred in complying with or responding to any request(by subpoena or otherwise) for testimony, documents or other information concerning the Town by any governmental agency or investigative body or by a party in any litigation or dispute other than litigation or disputes involving claims by the Town against the firm. This indemnification will survive termination of this engagement. Dispute Resolution Any claim or controversy ("dispute") arising out of or relating to this engagement, the services provided thereunder, or any other services provided by or on behalf of the firm or any of its subcontractors or agents to the Town or at its request(including any dispute involving any person or entity for whose benefit the services in question are or were provided),shall first be submitted in good faith for mediation administered by the American Arbitration Association ("AAA")under its Mediation Rules. Each party shall bear its own costs in the mediation. Absent an agreement to the contrary, the fees and expenses of the mediator shall be shared equally by the parties. If the dispute is not resolved by mediation within 90 days of its submission to the mediator,then, and only then,the parties shall submit the dispute for arbitration administered by the American Arbitration Association under its Professional Accounting and Related Services Dispute Resolution Rules (the "Rules"). The arbitration will be conducted before a single arbitrator selected from the AAA's Panel of Accounting Professionals and Attorneys and shall take place in New York, New York. Any discovery sought in connection with the arbitration must be expressly approved by the arbitrator upon a showing of substantial need by the party seeking discovery. All aspects of the arbitration shall be treated as confidential. The parties and the arbitrator may disclose the existence, content or result of the arbitration only as expressly provided by the Rules. The arbitrator shall issue his or her final award in a written and reasoned decision to be provided to each party. In his or her decision, the arbitrator will declare one party the prevailing party. The arbitrator shall have the power to award to the prevailing party reasonable legal fees associated with the arbitration and prior mediation. The arbitrator shall have no authority to award non-monetary or equitable relief of any sort. The arbitrator shall not have authority to award damages that are punitive in nature, or that are not measured by the prevailing party's actual compensatory loss. 4 Page 42 of 78 no PKF aCONNOR DAVIES ACCOUNTANTS AND ADVISORS ESTABLISHED IN 1891 The award reached as a result of the arbitration will be binding on the parties and confirmation of the arbitration award may be sought in any court having jurisdiction. This engagement will be governed by the laws of the State of New York, without giving effect to any provisions relating to conflict of laws that would require the laws of another jurisdiction to apply. Confirmation Requests for services other than those included in this engagement letter will be agreed upon separately. All rights and obligations set forth herein shall become the rights and obligations of any successor firm to PKF O'Connor Davies, LLP by way of merger, acquisition or otherwise. If this letter correctly expresses your understanding of the terms of our engagement, please sign a copy where indicated and return it to us. We are pleased to have this opportunity to serve you and look forward to working with you on this assignment. Very truly yours, P "I9'ernin42 is vzi4, LLP TD/tm AGREED AND ACCEPTED The services described in the foregoing letter are in accordance with our requirements and are acceptable to us. TOWN OF MAMARONECK BY: TITLE: DATE: 5 Page 43 of 78 F 4, O c Town of Mamaroneck Z..49' Town Center t x 740 West Boston Post Road,Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 svaltieri@townofmamaroneckny.org www.townofmamaroneckny.org Memorandum To: Supervisor and Town Board Re: Engagement of Financial Auditors Audit of 2020 Financials Date: December 31, 2020 In January of 2020, the Town Board authorized the engagement of PKF O'Connor Davies to conduct the 2019 financial audit. The terms of engagement provided that the Town, at its sole discretion, could extend the engagement for the 2020 and 2021 audit years. In view of all that has been happening this year, we have not had the opportunity to take a hard look at our audit requirements going forward. Therefore, the Comptroller and I are recommending that we exercise the option of having O'Connor Davies conduct the 2020 financial audit. I have attached a copy of the original engagement letter for your information. The cost of the entire audit for 2020 including the mandated audit for the Section 8 Program and the Single audit for Federal grants will be $63,900. This is $1,000 higher than the audit for 2019. ACTION REQUESTED:THAT THE TOWN BOARD AUTHORIZE THE ENGAGEMENT OF PKF O'CONNOR DAVIES TO CONDUCT THE 2020 TOWN AUDIT IN ACCORDANCE WITH THE ENGAGEMENT LETTER DATED JANUARY 8, 2020 AND THAT THE TOWN ADMINISTRATOR BE AUTHORIZED TO EXECUTE THE EXTENSION OF THE AUDITORS ENGAGEMENT. l /l Stephen V.Altieri Town Administrator Page 44 of 78 U - 9 a o Town of Mamaroneck 11!,, 1r Town Center 740 West Boston Post Road,Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townoimamaroneckny.org Memorandum www.townofmamaroneckny.org To: Supervisor and Town Board Re: Engagement Letter- Auditing Services Date: January 22, 2020 Attached is a proposed letter of engagement to retain O'Connor Davies as our auditors. The letter details the responsibilities of the Town and auditors as to the conduct of the audit. It is standard language that is essentially unchanged from the last retainer agreement. Page 8 of the letter outlines the proposed term of the engagement and the fees for services. The Comptroller and I are recommending a change to the terms. The engagement letter would include the 2019 audit. The 2020 and 2021 audit years would be option years at the sole discretion of the Town. I have spoken with O'Connor Davies regarding this change and they have agreed with no change in the proposed fees set forth in the letter. ACTION REQUESTED: THAT THE TOWN BOARD APPROVE THE ENGAGEMENT LETTER BETWEEN THE TOWN OF MAMARONECK AND O'CONNOR DAVIES WITH AN AMENDMENT THAT STIPULATES THE ENGAGEMENT INCLUDES THE 2019 AUDIT AND THAT THE TERMS FOR THE 2020 AND 2021 AUDITS BE OPTIONAL AT THE SOLE DISCRETION OF THE TOWN. FURTHER, THAT THE TOWN ADMINISTRATOR IS AUTHORIZED TO EXECUTE THE LETTER OF ENGAGEMENT. Stephen V. Altieri Town Administrator cc: Tracy Yogman-Comptroller Cip Ponied on Recycled Paper Page 45 of 78 CPKF O'CONNOR DAVIES ACCOUNTANTS AND ADVISORS January 8, 2020 Mr. Stephen V.Alfieri Town Administrator Town of Mamaroneck 740 W. Boston Post Road Mamaroneck, New York 10543 Dear Mr.Altien: This letter sets forth our understanding of the terms and objectives of our engagement,and the nature and scope of the services we will provide to the Town of Mamaroneck, New York("the Entity"). Audit objectives We will audit the Entity's statements of the governmental activities, each major fund and the aggregate remaining fund information and related notes to the financial statements,which collectively comprise the basic financial statements of the Entity as of and for the years ending December 31,2019,2020 and 2021 and issue our report thereon as soon as reasonably possible after completion of our work. We will also audit the financial statement of the Justice court on the basis prescribed by New York State for the years then ended. Accounting principles generally accepted in the United States of America("US GAAP")provide for certain required supplementary information("RSI"),such as management's discussion and analysis to supplement the Entity's financial statements. Such information, although not a part of the financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the financial statements in an appropriate operational,economic,or historical context. As part of our engagement, we will apply certain limited procedures to the Entity's RSI in accordance with auditing standards generally accepted in the United States of America ('US GAAS"). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the financial statements,and other knowledge we obtained during our audit of the financial statements.We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by US GAAP and will be subjected to certain limited procedures,but will not be audited: • Management's Discussion and Analysis • Schedule of Funding Progress—Other Post-Employment Benefits • Schedule of Contributions and Proportionate Share of the Net Pension Liability PKF O'CONNOR DAVIES,UP SOO Mamaroneck Avenue,Harrison,NY 10528 I Tel:914.381.8900 I Fax:914.381.8910 I www.pkfod.com PIT O'Connor Davies,LID is a member firm of the MU International Limited network of legally Independent limos and does not accept any responsibility or liability for the actions or Inactions on the part of any other Individual member firm or!Inns Page 46 of 78 We have also been engaged to report on supplementary information other than the RSI that accompanies the Entity's financial statements.We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves,and other additional procedures in accordance with US GAAS and our auditors'report will provide an opinion on such information in relation to the financial statements as a whole: • Combining and Individual Fund Financial Statements and Schedules • Schedule of Expenditures of Federal Awards We will conduct the audit in accordance with US GAAS, the standards for financial audits contained in Government Auditing Standards("GAGAS")issued by the Comptroller General of the United States,and the Uniform Guidance,if applicable,and will include tests of accounting records,a determination of major programs in accordance with audit requirements of the Uniform Guidance, and other procedures we consider necessary to enable us to express such an opinion and to render the required reports. The aforementioned standards require that we obtain reasonable, rather than absolute, assurance that the financial statements are free of material misstatement, whether caused by error or fraudulent financial reporting,misappropriation of assets,or violations of laws or governmental regulations that are attributable to the Entity's or to acts by management or employees acting on behalf of the Entity. Because the determination of abuse is subjective,GAGAS do not expect auditors to provide reasonable assurance of detecting abuse. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements.An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us even though the audit is properly planned and performed in accordance with US GAAS and GAGAS . In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements and on those programs we have determined to be major programs. However,we will inform the appropriate level of management of any material errors,fraudulent financial reporting or misappropriation of assets and any material abuse that comes to our attention.We will include such matters in the reports required for the Uniform Guidance,If applicable. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. The objective of an audit is the expression of an opinion on whether these financial statements are presented fairly,in all material respects,in conformity with US GAAP and to report on the fairness of the supplementary information referred to in the preceding paragraph when considered in relation to the financial statements as a whole.The objective also includes reporting on: • Internal control related to the financial statements and compliance with the provisions of laws, regulations,contracts or grant agreements,noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. • Internal control related to major programs and an opinion(or disclaimer of opinion)on compliance with laws,regulations,and the provisions of contracts or grant agreements that could have a direct and material effect on each major program in accordance with the Uniform Guidance,if applicable. 2 Page 47 of 78 • As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the Entity's compliance with the provisions of applicable laws, regulations,contracts,agreements,and grants.However,the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to GAGAS. Uniform Guidance, if applicable, requires that we also plan and perform the audit to obtain reasonable assurance about whether the Entity has complied with applicable laws and regulations and the provisions of contracts and grant agreements applicable to major programs.Our procedures will consist of tests of transactions and other applicable procedures described in the Uniform Guidance for the types of compliance requirements that could have a direct and material effect on each of the Entity's major programs.The purpose of these procedures will be to express an opinion on the Entity's compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance.As required by audit requirements of the Uniform Guidance,we will also perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to prevent or detect material noncompliance with compliance requirements applicable to each major federal award program. However,our tests will be less in scope than would be necessary to render an opinion on those controls and,accordingly,no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance. If our opinion on either the financial statements or the requirements of Uniform Guidance,if applicable,is other than unmodified,we will discuss the reasons with you in advance.If,for any reason,we are unable to complete the audit or are unable to form or have not formed an opinion(s),we may decline to express an opinion or decline to issue a report as a result of the engagement. In making our risk assessments,we consider internal control relevant to the Entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances,but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control.Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements.Our tests,if performed,will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to GAGAS. An audit is also not designed to identify significant deficiencies or mater' weaknesses. However,we will communicate to you in writing concerning any significant deficiencies or material weaknesses in internal control and other internal control related matters relevant to the audit of the financial statements that we have identified during the audit,as required by US GMS,GAGAS and the Uniform Guidance, if applicable. The reports on internal control and compliance will each include a paragraph that states that the purpose of the report is solely to describe(1)the scope of testing of internal control over financial reporting and compliance and the result of that testing and not to provide an opinion on the effectiveness of internal control over financial reporting or on compliance,(2)the scope of testing internal control over compliance for major programs and major program compliance and the result of that testing and to provide an opinion on compliance,but not to provide an opinion on the effectiveness of internal control over compliance,and (3)that the report is an integral part of an audit performed in accordance with GAGAS in considering internal control over financial reporting and compliance and Uniform Guidance,if applicable, in considering internal control over compliance and major program compliance. The paragraph will also state that the report is not suitable for any other purpose. 3 At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection• Form, if applicable, that summarize our audit findings. It is management's responsibility to submit the reporting package(including financial statements,schedule of expenditures of federal awards,summary schedule of prior audit findings,auditors'reports,and corrective action plan)along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification.If applicable,we will provide copies of our report for you to include with the reporting package you will submit to pass-through entities. The Data Collection Form and the reporting package must be submitted within the earlier of 30 days after receipt of the auditors'reports or nine months after the end of the audit period,unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. We will also communicate with those charged with governance any(a)fraud involving senior management and other fraud that causes a material misstatement of the financial statements;(b)violations of laws or governmental regulations that come to our attention (unless they are clearly inconsequential); (c) disagreements with management and other serious difficulties encountered in performing the audit;and,(d) various matters related to the Entity's accounting policies and financial statements. As part of our engagement, we may propose standard, adjusting, or correcting journal entries to your financial statements.Management,however,has final responsibility for reviewing the proposed entries and understanding the nature and impact of the proposed entries to the financial statements. It is our understanding that management has designated qualified individuals with the necessary expertise to be responsible and accountable for overseeing the acceptance and processing of such journal entries. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Management's responsibilities The financial statements and their fair presentation in accordance with US GAAP,including all informative disclosures, RSI and supplementary information, are the responsibility of the Entity's management. Management is also responsible for:(1)the selection and application of accounting policies;(2)the design, implementation and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error and for informing us of all significant deficiencies and material weaknesses in the design or operation of such controls of which it has knowledge; (3) ensuring the Entity complies with the laws and regulations applicable to its activities;(4)making all financial records and related information available to us of which you are aware that is relevant to the preparation and fair presentation of the financial statements,as well as any additional information that we may request for the purpose of the audit; (5) providing us with unrestricted access to persons within the Entity from whom we determine it necessary to obtain audit evidence; and (6) adjusting the financial statements and supplementary information to correct material misstatements. Management is also responsible for identifying government award programs and understanding and complying with the compliance requirements,and for preparation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance, if applicable. As part of the audit,we will assist with preparation of your financial statements,schedule of expenditures of federal awards, and related notes. You agree to include our report on the schedule of expenditures of federal awards jn any document that contains,and indicates that we have reported on,the schedule of expenditures of federal awards.You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon.You are responsible for making all management decisions 4 Page 49 of 78 and assuming all management responsibilities relating to the financial statements, schedule of expenditures of federal awards and related notes,and for accepting full responsibility for such decisions. Managements responsibilities include acknowledging to us in the written representation letter that(1)you are responsible for presentation of the RSI and supplementary information in accordance with US GAAP; (2)you believe the RSI and supplementary information,including its form and content,is fairly presented in accordance with US GAAP;(3)the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the RSI and supplementary information. In order to help ensure that appropriate goals and objectives are met and that there is reasonable assurance that government programs are administered in compliance with compliance requirements, management is responsible for establishing and maintaining effective internal control, including internal control over compliance, and for evaluating and monitoring ongoing activities. Management's responsibilities also include identifying any significant vendor relationships in which the vendor has responsibility for program compliance and for the accuracy and completeness of that information. You are responsible for the design and implementation of programs and controls to prevent and detect fraud,and for informing us about all known or suspected fraud or illegal acts affecting the Entity involving (1) management, (2)employees who have significant roles in internal control, and(3)others where the fraud or illegal acts could have a material effect on the financial statements.Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the Entity received in communications from employees,former employees,grantors,regulators or others.In addition,you are responsible for identifying and ensuring that the Entity complies with applicable laws,regulations,contracts, agreements and grants and for taking timely and appropriate steps to remedy any fraud, illegal acts, violations of contracts or grant agreements,or abuse that we may report.Additionally,as required by the Uniform Guidance, it is management's responsibility to follow up and take corrective action on reported audit findings and to prepare a summary schedule of prior audit findings and a corrective action plan. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous financial audlt attestation engagements,performance audits,or other studies related to the objectives discussed in the audit objectives section of this letter.This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits,attestation engagements, performance audits, or other engagements or studies. The Entity is also responsible for providing management's views on our current findings,conclusions,and recommendations,as well as your planned corrective actions for the report,and for the timing and format for providing that information. At the conclusion of the engagement,we will request from management written confirmation concerning representations made to us in connection with the audit.The representation letter,among other things,will confirm management's responsibility for:(1)the preparation of the financial statements in conformity with US GAAP, (2) the availability of financial records and related data, and (3) the completeness and availability of all minutes of board meetings.Management's representation letter will further confirm that:(1) the effects of any uncorrected misstatements aggregated by us during the engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole,and(2)we have been informed of,or that there were no incidences of,fraud involving management or those employees who have significant roles in the Entity's internal control.You will also be required to acknowledge in the management representation letter, when applicable, our 5 assistance with preparation of the financial statements and related schedules, RSI and the schedule of expenditures of federal awards and that you have reviewed and approved the financial statements, aforementioned schedules and RSI, and related notes prior to their issuance and have accepted responsibility for them. We will place reliance on these representations in issuing our report. In the event that we become obligated to pay any cost,settlement,judgment,fine,penalty,or similar award or sanction as a result of a claim,investigation,or other proceeding instituted by any third party,as a direct or indirect result of an intentional,knowing or reckless misrepresentation or provision to us of inaccurate or incomplete information by the Entity or, any elected official,member of management or employee thereof in connection with this engagement,and not any failure on our part to comply with professional standards, you agree to indemnify us against such obligations. To the best of your knowledge,you are unaware of any facts which might impair our independence with respect to this engagement. The financial statements are the property of the Entity and can be reproduced and distributed as management desires. You may wish to include our report on these financial statements in a registration statement proposed to be filed under the Securities Act of 1933 or in some other securities offering. You agree that reference to our Firm will not be included in any such offering without our prior permission or consent. Any agreement to perform work in connection with an offering,including an agreement to provide permission or consent,will be a separate engagement. If you do not engage us for this service,the following paragraph must be included in the offering statement —"PFK O'Connor Davies, LLP, our independent auditor, has not been engaged to perform and has not performed, since the date of its report included herein, any procedures on the financial statements addressed in that report.PKF O'Connor Davies,LLP also has not performed any procedures relating to this official statement." With regard to the electronic dissemination of audited financial statements,including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document We understand that your accounting department personnel will assist us to the extent practicable in completing the audit. They will provide us with detailed trial balances, supporting schedules, and other information we deem necessary.A list of these schedules and other items of information will be furnished to you before we begin the audit. The timely and accurate completion of this information is an essential condition to our completion of the audit and the issuance of the audit report. We keep documents related to this engagement in accordance with our records retention policy and applicable regulations.However,we do not keep any original client records,so we will return those to you at the completion of the services rendered under this engagement.When records are returned to you,it is your responsibility to retain and protect your records for possible future use,including potential examination by any government or regulatory agencies. You agree that you will not include our report,or otherwise make reference to us,in any public or private debt securities offering without first obtaining our consent.Such a request constitutes a new engagement and is subject to our firm's acceptance procedures.If we elect to accept this engagement,our fees for the additional procedures required in connection with this service are outside the scope of the current engagement and will be established with you prior to the commencement of our work. 6 Page- 51 cf Management is responsible for management decisions and assuming all management responsibilities;for designating an individual with suitable skill, knowledge, and/or experience to oversee the non-attest services we provide; and for evaluating the adequacy and results of those services and accepting responsibility for them. Non-reliance on Oral Advice It is our policy to put all advice on which a client intends to rely in writing.We believe that is necessary to avoid confusion and to make clear the specific nature and limitations of our advice.You should not rely on any advice that has not been put in writing by our firm after a full supervisory review. Electronic and other communication During the course of the engagement,we may communicate with you or with Entity personnel via fax or e- mail.You should be aware that communication in those media may be unsafe to use and contains a risk of misdirection and/or interception by unintended third parties,or failed delivery or receipt.In that regard,you agree that we shall have no liability for any loss or damage to any person or entity resulting from the use of e-mail or other electronic transmissions,including any consequential,incidental,direct,indirect or special damages. Access to working papers During the course of this engagement,we will develop files of various documents, schedules and other related engagement information known as our working papers.As we are sure you can appreciate,these working papers may contain confidential information and our firm's proprietary data.You understand and agree that these working papers are,and will remain,our exclusive property.Except as discussed below, any requests for access to our working papers will be discussed with you before making them available to requesting parties: (1) Our firm,as well as other accounting firms,participates in a peer review program covering our audit and accounting practices.This program requires that once every three years we subject our system of quality control to an examination by another accounting firm.As part of this process,the other firm will review a sample of our work. It is possible that the work we perform for you may be selected for review.If it is,the other firm is bound by professional standards to keep all information confidential. (2) We may be requested to make certain working papers available to regulators pursuant to authority given to them by law, regulation or subpoena. Such regulators may include(i)a federal agency providing direct or indirect funding or the U.S.Government Accountability Office for purposes of a quality review of the audit,to resolve audit findings,or to carry out oversight responsibilities;(ii)the American Institute of Certified Public Accountants; and (iii) the State Education Department. If requested,access to such working papers will be provided under the supervision of our personnel. Furthermore,upon request,we may provide photocopies of selected working papers to them.The regulator may intend,or decide,to distribute the photocopies or information contained therein to others,including other government agencies. 7 Page 52 of 78 Fees and billing The components of our fee for the years ended December 31,2019,2020 and 2021 are detailed below: 20.19' 2020* 2021' Basic fee including conversion of fund level to government-wide GASB Statement No. 34, and Town Justice Court $ 57,000 $ 58,000 $ 59,000 Section 8 Program 2,400 2,400 2,400 Single Audit(A133)-1 Program 3,500 3,500 3,500 In recognition of our longstanding relationship with the Town,we are reducing the basic fee components for the audit of the Town's December 31, 2019, 2020 and 2021 financial statements. The fee is based on anticipated cooperation from your personnel,audit condition of the books and records and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary,we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. In accordance with our firm policies,work may be suspended if your account becomes overdue and will not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed even if we have not issued our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket expenditures through the date of termination. Our fees for these services are due and payable under the payment schedule which follows. Invoices for additional amounts that may be incurred for these and other services will be rendered as such work progresses and are payable upon presentation. Payments will be due Percentage Upon completion of our audit field work 75% Upon submission of the draft report and management letter 25% 100% 8 Page 53 of 78 • Our hourly rates for any additional services for the initial year of the engagement are detailed below. This rate will increase by 2%each year in the subsequent years. Hourly Rate for Professional Services • Senior Partner $ 300 " Partner 290 " Senior Manager 230 " Manager 200 " Supervisor 175 " Senior Accountant 155 • Staff Accountant 135 • Represents a discount from standard rate of$395 • Represents a 20%discount from standard rates Liability Any and all claims by the Entity arising under this engagement must be commenced by the Entity within one year following the date on which our firm delivered our report on the financial statements associated with this engagement,or the date the Entity is informed of the engagement's termination in the event our report is not delivered,for any reason. You agree to indemnify our firm, its partners,principals and employees,to the fullest extent permitted by law for any expense,including compensation for our time at our standard billing rates and reimbursement for our out-of-pocket expenses and reasonable attorneys'fees,incurred in complying with or responding to any request(by subpoena or otherwise) for testimony, documents or other information concerning the Entity by any governmental agency or investigative body or by a party in any litigation or dispute other than litigation or disputes involving claims by the Entity against the firm. This indemnification will survive termination of this engagement. Dispute resolution Any claim or controversy("dispute")arising out of or relating to this engagement,the services provided thereunder,or any other services provided by or on behalf of the firm or any of its subcontractors or agents to the Entity or at its request(including any dispute involving any person or entity for whose benefit the services in question are or were provided),shall first be submitted in good faith for mediation administered by the American Arbitration Association("AAA')under its Mediation Rules. Each party shall bear its own costs in the mediation.Absent an agreement to the contrary,the fees and expenses of the mediator shall be shared equally by the parties. If the dispute is not resolved by mediation within 90 days of its submission to the mediator,then,and only then, the parties shall submit the dispute for arbitration administered by the American Arbitration Association under its Professional Accounting and Related Services Dispute Resolution Rules (the "Rules"). The arbitration will be conducted before a single arbitrator selected from the AAA's Panel of Accounting Professionals and Attorneys and shall take place in New York, New York. Any discovery sought in connection with the arbitration must be expressly approved by the arbitrator upon a showing of substantial need by the party seeking discovery. 9 Page 54 of 78 All aspects of the arbitration shall be treated as confidential.The parties and the arbitrator may disclose the existence,content or result of the arbitration only as expressly provided by the Rules. The arbitrator shall issue his or her final award in a written and reasoned decision to be provided to each party. In his or her decision,the arbitrator will declare one party the prevailing party.The arbitrator shall have the power to award to the prevailing party reasonable legal fees associated with the arbitration and prior mediation.The arbitrator shall have no authority to award non-monetary or equitable relief of any sort. The arbitrator shall not have authority to award damages that are punitive in nature, or that are not measured by the prevailing party's actual compensatory loss. The award reached as a result of the arbitration will be binding on the parties and confirmation of the arbitration award may be sought in any court having jurisdiction. This engagement will be governed by the laws of the State of New York, without giving effect to any provisions relating to conflict of laws that would require the laws of another jurisdiction to apply. Confirmation and Other Alan Kassay is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. GAGAS require that we provide you with a copy of our most recent external peer review report,and any subsequent peer review reports received during the period of the contract. Our latest peer review report accompanies this letter. We will provide copies of our reports to the Entity;however,management is responsible for distribution of the reports and the financial statements.Unless restricted by law or regulation,or containing privileged and confidential information, copies of our reports are to be made available for public inspection. Our audit engagement ends on delivery of our audit report.Requests for services other than those included in this engagement letter will be agreed upon separately. All rights and obligations set forth herein shall become the rights and obligations of any successor firm to PKF O'Connor Davies, LLP by way of merger, acquisition or otherwise. If this letter correctly expresses your understanding of the terms of our engagement, including our respective responsibilities, please sign the enclosed copy where indicated and return it to us. We are pleased to have this opportunity to serve you. Very truly yours, PKF LO'CrAnzift. , w° PKF O'Connor Davies,LLP 10 Page 55 of 78/ The services and terms described in the foregoing letter are in accordance with our requirements and are acceptable to us. TOWN OF MAMARONECK,NEW YORK BY: TITLE: DATE: PKF O'Connor Davies, LLP, is a member firm of PKF International Limited, a network of legally independent firms. Neither the other member firms nor PKF International Limited are responsible or accept liability for the work or advice which PKF O'Connor Davies, LLP provides to its clients. 11 Page 56 of 78 DAVIE fill KAPLRN Report on the Firm's System of Quality Control June 14,2017 To the Partners of PKF O'Connor Davies,LLP and the National Peer Review Committee We have reviewed the system of quality control for the accounting and auditing practice of PKF O'Connor Davies,LLP(the firm)in effect for the year ended December 31,2016. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American institute of Certified Public Accountants(Standards). A summary of the nature,objectives,scope,limitations of,and the procedures performed In a System Review as described in the Standards may be found at www.aicpa.orq/prsumarv. The summary also includes an explanation of how engagements identified as not performed or reported in conformity with applicable professional standards, if any, are evaluated by a peer reviewer to determine a peer review rating. Firm's Responsibility The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting In conformity with applicable professional standards in all material respects. The firm is also responsible for evaluating actions to promptty remediate engagements deemed as not performed or reported in conformity with professional standards,when appropriate,and for remediating weaknesses in its system of quality control,if any. Peer Reviewer's Responsibility Our responsibility Is to express an opinion on the design of the system of quality control and the firm's compliance therewith based on our review. Owlo Kaplan,CPA.P.C. 1000 Fvet F.Wrel Raze • Rotlleeler,New York 14814 Tei.080-404-4101 Fa..080-404.2573 • www.deNNupt.n corn 12 ISiiii- 57 ()i 7%; Required Selections and Considerations Engagements selected for review Included engagements performed under Government Auditing Standards, Including compliance audits under the Single Audit Act; audits of employee benefit plans, and examinations of service organizations SOC 1 and SOC 2 engagements. As part of our peer review,we considered reviews by regulatory entities as communicated by the firm,if applicable,in determining the nature and extent of our procedures. Opinion In our opinion, the system of quality control for the accounting and auditing practice of PKF O'Connor Davies LLP in effect for the year ended December 31, 2016, has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies)or fail. PKF O'Connor Davies LLP has received a peer review rating of pass. pejoi 6/004 . c . DAVIE KAPLAN,CPA,P.C. Davis Kaplan.CPA PC Caroled Pubric Acmunannta 13 o` ' •F �o Town of Mamaroneck Z w ` m Town Center 740 West Boston Post Road,Mamaroneck,NY 10543-3353 TEL:(914)381-7812 OFFICE OF THE TOWN ADMINISTRATOR FAX:(914)381-7809 cgreenodonnell@townofmamaroneckny.org TO: Stephen Altieri,Town Administrator Nancy Seligson,Town Supervisor Town Board Members FROM: Connie Green O'Donnell, Deputy Town Administrator DATE: December 31, 2020 SUBJECT: Salary Schedule for Part-time, Seasonal&Part-time Availability Employees The enclosed Part-time, Seasonal and Part-time Availability Salary Schedule reflects the 2021 salary ranges for the job titles listed. The salary ranges indicated were used in formulating the 2021 Town Budget that was adopted in December. Town Board authorization is required in order to continue the practice of hiring part- time,seasonal and part-time availability employees without having to obtain individual approval from the Town Board during the calendar year,provided their title is listed and the salary falls within the range indicated. ACTION REQESTED:That the Town Board approve the 2021 Part-time,Seasonal and Part-time Availability Salary Schedule. Page 59 of 78 ` .� Town of Mamaroneck New York Part-time, Seasonal& Part-time Availability Salary Schedule 2021 Hommocks Day Camp Director $8,000-$13,700/season Assistant Director $4,600-$9,400/season Unit Leaders $2,800-$6,700/season Specialist/EMT $2,200-$5,600/season Counselor/Lifeguard $1,500-$4,000/season Custodian $1,000-$4,000/season Hommocks Day Camp Breakfast Club&Extended Day Director $1,000-$3,500/season Specialist $800-$1,400/season Counselor $1,200-$1,600/season Camp Monroe Director $4,000-$7,500/season Assistant Director $2,800-$4,400/season Unit Leader $1,500-$4,000/season Specialist/EMT $1,500-$4,500/season Counselor $1,000-$3,500/season Pre School Camp&Extended Day Director $3,800-$7,650/season Assistant Director $2,600-$4,900/season Unit Leader $1,200-$4,200/season Specialist/EMT $1,200-$4,500/season Counselor $800-$3,000/season Hommocks Pool Manager/CPO $16.00-$30.00/hr. Wage Page 60 of 78 Lifeguard $9.00-$20.00/hr. Key Attendant $8.00-$17.00/hr. Swim Instructor $12.00-$60.00/hr. Early Morning Swim Lifeguard $30.00-$40.00/session Matron/Custodian $14.00-$25.00/hr. Head Coach $9,000-$12,000/season Assistant Coach $2,100-$7,000/season Diving Coach $4,500-$8,500/season Aqua Jog/Aqua Zumba Instructor $50.00-$80.00/session Lifeguard Instructor $25.00-$50.00/hr. Program Instructors Kayak Instructor $15.00-$40.00/hr. Paddleboard Instructor $50.00-$90.00/hr. Cooking Instructor $45.00-$55.00/hr. Dance Instructor $50.00-$75.00/hr. Art Instructor $50.00-$75.00/hr. Music/Movement Instructor $50.00-$75.00/hr. Fashion/Sewing/Beading Instructor $70.00-$120.00/hr. Fitness Instructor $50.00-$75.00/hr. Volleyball Instructor $40.00-$80.00/hr. Men's Basketball Instructor $40.00-$80.00/hr. Ice Hockey Instructor $8.00-$35.00/hr. Ice Hockey Director $40.00-$75.00/hr. Trivia Instructor $50.00-$85.00/hr. Ice Rink Alternate Manager $16.00-$30.00/hr. Recreation Supervisor $20.00-$25.00/hr. Cashier $14.00-$25.00/hr. Custodian $14.00-$20.00/hr. Skate Guard $9.00-$17.00/hr. Skate Room Attendant $9.00-$15.00/hr. Floor Changeover $20.00-$40.00/hr. Skating School Skating School Director $17,000-$25,000/season Skating School Instructor $8.00-$30.00/hr. 21 Page Page 61 of 78 Concerts Crossing Guard $60.00-$75.00/event Memorial Park Park Attendant $12.00-$18.00/hr. Park Maintenance Aid $12.00-$30.00/hr. Senior Center Recreation Attendant $15.00-$28.00/hr. Bus Driver $15.00-$22.00/hr. Recreation Assistant $20.00-$30.00/hr. Ambulance District Paramedic $31.00-$35.00/hr. EMT $18.00-$22.00/hr. Police Department Parking Enforcement Officer $20.00-$26.00/hr. School Crossing Guard $60.00-$90.00/day Court Court Attendant $35.00-_$42.00/hr. Miscellaneous Intermediate Account Clerk $15.00-$35.00/hr. Intermediate Clerk $15.00-$35.00/hr. Office Assistant $15.00-$25.00/hr. IT Support-Intern $15.00-$25.00/hr. Laborer $15.00-$35.00/hr. Mechanic $35.00-$42.00/hr. 31Page Page 62 of 78 To: Town Board Members From: Nancy Seligson RE: Search Firm Proposal Date: December 31,2020 The Search Committee,consisting of Jaine,Sabrina and myself,have decided to recommend GovHR and Joellen Cademartori for the search firm to replace Steve Altieri.Bill Maker reviewed the GovHR proposal and made a few minor changes that are captured in the following proposal for your review. We can start the process as soon as we sign and approve the proposal. Page 63 of 78 Town of Mamaroneck Town Administrator Recruitment Proposal November 18, 2020 GovHR USA GOVTEMPS USA 630 Dundee Road Suite 130 Northbrook, IL 60062 847-380-3240 info@GovHRusa.com Page 64 of 78 GovHR USA GOVTEMPS USA Table of Contents About Us 3 Our Team 4 References 5 Scope of Services 6 Project Timeline 10 Project Cost 11 Summary of Guarantee 12 Contract Signature Page 13 Optional Services 14 Consultant Full Biography 15 Client List 16 2 Town of Mamaroneck,New York—Town Administrator recruitment Page 65 of 78 GovHR USA GOVTEMPS USA About Us GovHR is a public management consulting firm serving local government clients and other public-sector entities across the country.Our headquarters are in Northbrook,Illinois.We are GovHR is led by Heidi Voorhees, a certified Female Business Enterprise in the State of Illinois President, and Joellen Cademartori, and work exclusively in the public and non-profit sectors. Chief Executive Officer. GovHR offers customized executive recruitment services, Ms. Voorhees has conducted more management studies and consulting projects for local than 250 recruitments in her government and organizations who work with local management consulting career,with government. Please note the following key qualifications of many of her clients repeat clients, our firm: attesting to the high quality of work performed for them. In addition to • Since our establishment in 2009, our consultants have her 17 years of executive recruitment conducted more than 450 recruitments in 31 states, and management consulting with an increase in business of at least 30%each year. experience, Ms. Voorhees has 19 Twenty-eight(28%)of our clients are repeat clients,the years of local government leadership best indicator of satisfaction with our services. and management service, including - Surveys of our clients show that 94% rate their overall ten years as the Village Manager for experience with our firm as Outstanding and indicate the Village of Wilmette, Illinois. they plan to use our services or highly recommend us in the future. Ms. Cademartori is a seasoned manager, with expertise in public ✓ Our state of the art processes, including extensive use sector human resources of social media for candidate outreach and video management.She has held positions interviews with potential finalist candidates, ensure a from Human Resources Director and successful recruitment for your organization. Administrative Services Director to y Our high quality, thorough recruitment brochure Assistant Town Manager and reflects the knowledge we will have about your Assistant County Manager. Ms. community and your organization and will provide Cademartori has worked in forms of important information to potential candidates. government ranging from Open Town - We are committed to providing you with a pool of Meeting to Council-Manager and has candidates that reflects the diversity of your supervised all municipal and county community. We support the following organizations departments ranging from Public Safety and Public Works to Mental with our time as well as provide financial resources: Health and Social Services. She has National Forum for Black Public Administrators, Local worked in Massachusetts, North Government Hispanic Network, League of Women in Carolina,and Illinois. Government and Engaging Local Government Leaders. Our Consultants Our consultants are experienced executive recruiters who have conducted over 600 recruitments, working with cities,counties,special districts and other governmental entities of all sizes throughout the country. In addition, we have held leadership positions within local government, giving us an understanding of the complexities and challenges facing today's public sector leaders. 3 Town of Mamaroneck,New York—Town Administrator recruitment Page 66 of 78 31GovHR USA 4 GOVTEMPS USA Our Team Recruitment Consultant & Main Point of Contact: Joellen Cademartori Chief Executive Officer 847-380-3238 JCademartori@GovHRusa.com Proposal Inquiry: Laurie Pederson Administrative Services Director 847-380-3198 LPederson@GovHRusa.com GovHR Owners: Heidi J.Voorhees President 847-380-3243 HVoorhees@GovHRusa.t MMI Joellen J.Cademartori Chief Executive Officer 847-380-3239 JCademartori@GovHRusa.com 4 Town of Mamaroneck,New York—Town Administrator recruitment Page 67 of 78 GovHR USA GOVTEMPS USA References The following references can speak to the quality of service provided by GovHR. Portsmouth,NH(City Manager,2019) Nancy Colbert Puff Deputy City Manager 1 Junkins Avenue Portsmouth,NH 03801 603-610-7297 NColbertPuff(@cityofportsmouth.com Mamaroneck,NY(Village Manager,2018)— Mayor Tom Murphy 123 Mamaroneck Ave. Mamaroneck,NY 10543 914-777-7722 tmurphy(a�vomny.orq Blacksburg,VA(Human Resources Director/2019) Steven Ross Deputy Town Manager 300 South Main Street Blacksburg,VA 24060-9003 540-443-1005 srossblacksburq.qov 5 Town of Mamaroneck,New York—Town Administrator recruitment Page 68 of 78 GovHR USA GOVTEMPS USA Scope of Services - Full Scope Recruitment A typical recruitment and selection process takes approximately 175 hours to conduct.At least 50 hours of this time is administrative,including advertisement placement,reference interviews,and due diligence on candidates.We believe our experience and ability to professionally administer your recruitment will provide you with a diverse pool of highly qualified candidates for your position search.GovHR clients are informed of the progress of their recruitment throughout the entire process. We are always available by mobile phone or email should you have a question or need information about the recruitment. Phase I: Position Assessment, Position Announcement & Brochure GovHR treats each executive recruitment as a transparent partnership with our client. We believe in engaging with stakeholders early in each recruitment process to fully understand the challenges and opportunities inherent in the position. Understanding the organizational culture is critical to a successful recruitment. We gain this insight and information through meetings (one on one and small groups), surveys and a review of relevant information.This information is reflected in a polished marketing piece that showcases the organization and the area it serves. Information Gathering: • One-on-one or group interviews with stakeholders identified by the client. • GovHR can establish a dedicated email address for feedback from stakeholders or the community • Community forums(In-person or via video)can be used to gather input and feedback • Surveys can be used for department personnel and/or the community to gather feedback. • Conversations/interviews with department heads A combination of the above items can be used to fully understand community and organizational needs and expectations for the position. Development of a Position Announcement to be placed on websites and social media • Inv e Development of a thorough Recruitment Brochure for client review and approval I Agreement on a detailed Recruitment Timetable—a typical recruitment takes between 90 to 120 days from the time you sign the contract to appointment of the finalist candidate, Phase II: Advertising, Candidate Recruitment & Outreach Our firm was founded on and rooted in a desire to increase the diversity of local government leaders. We regularly engage with and financially support the following Organizations. Involvement with these organizations assists us in developing a highly qualified, diverse candidate pool for each executive recruitment. • National Forum for Black Public Administrators* • Local Government Hispanic Network • League of Women in Government • Emerging Local Government Leaders 6 Town of Mamaroneck,New York—Town Administrator recruitment Page 69 of 78 GovHR USA GOVTEMPS USA Scope of Services - Continued *GovHR and NFBPA's consulting arm, i4x, have recently entered into an agreement to collaborate on recruitment and selection processes. If the client is interested in i4x as a full partner with GovHR in this process we can discuss the additional cost for their full involvement. We also heavily utilize social media including Linkedln, Facebook, Twitter and Instagram to push out employment opportunities and connect with candidates who may not be seeking a position but who would find your opportunity appealing. We pay for databases that have the email addresses for all local government leaders across the country. This data can be parsed by region and population of the communities they serve. GovHR also utilizes a software program that searches all Linkedln profiles for candidates who meet criteria identified by GovHR. This allows us to ensure that we are contacting all candidates who might be interested in your position. In addition,our consultants are located across the country providing us with personal contacts for potential candidates. We do not hesitate to call potential candidates who we believe are a fit for your position. GovHR's website currently attracts more than 11,000 visits each month. PHASE III Candidate Evaluation & Screening Phase Ill will include the following steps: Y Review and evaluation of candidates'credentials considering the criteria outlined in the Recruitment Brochure r Candidates will be narrowed down to those candidates that meet the qualification criteria Y Candidate evaluation process: Completion of a questionnaire explaining prior work experience RESUME a Live Video Interview (45 minutes to 1 hour) conducted by consultant with ^l each finalist candidate a References(at least 2 references per candidate will be contacted at this time) — - o Internet/Social Media search conducted on each finalist candidate All résumés will be acknowledged and inquiries from candidates will be personally handled by GovHR, ensuring that the client's process is professional and well regarded by all who participate. Phase IV Presentation of Recommended Candidates Phase IV will include the following steps: Y GovHR will prepare a Recruitment Report presenting the credentials of those candidates most qualified for the position. Y GovHR will provide a binder which contains the candidates'materials along with a"mini"résumé for each candidate so that each candidate's credentials are presented in a uniform way. r Client will receive a log of all applicants and may review résumés if requeste 'r Report will arrive in advance of the Recruitment Report/Presentation. 7 Town of Mamaroneck,New York-Town Administrator recruitment Page 70 of 78 GovHR USA GOVTEMPS USA Scope of Services - Continued GovHR will spend approximately 2 hours with the client reviewing the recruitment report and providing additional information on the candidates. Phase V Interviewing Process & Background Screening Phase V will include the following steps: GovHR will: • Develop the first and second round interview questions for your review and comment • Coordinate candidate travel and accommodations • Provide you with interview books that include: • Candidates Credentials • Set of questions with room for interviewers to make notes • Evaluation sheets to assist interviewers in assessing the candidate's skills and abilities Background screening"will be conducted along with additional references contacted: Dnyers 01.1010 Social History Security Verification Background Screening Criminal Process Education Background Verfication Screening Credit History 'Per state and federal regulations GovHR will work with you to develop an interview schedule for the candidates,coordinating travel and accommodations. GovHR consultants will be present for all the interviews, serving as a resource and facilitator. GovHR will coordinate a 2-Step Interview process. The first round interviews will include five or six candidates. The second round interviews will include two or three candidates. GovHR will supply interview questions and an evaluation form. In addition to a structured interview,the schedule can incorporate: ✓ Tour of client facilities Y Interviews with senior staff 8 Town of Mamaroneck,New York—Town Administrotor recruitment Page 71 of 78 GovHR USA GOVTEMPS USA Scope of Services - Continued Phase VI Appointment of Candidate i GovHR will assist you as much as you request with the salary and benefit negotiations and drafting of an employment agreement,if appropriate. GovHR will notify all applicants of the final appointment,providing professional background information on the successful candidate. 9 Town of Mamaroneck,New York—Town Administrator recruitment Page 72 of 78 EGovHR USA 1 GOVTEMPS USA Project Timeline Week Week Week Week Week Week Week Week Week Week Week Week 1 2 3 4 5 6 7 8 9 10 11 12 Phase I Phase II Phase III cm ccri Phase VI Weeks 1&2 Phase 1:On Site Interviews&Brochure Development Weeks 3 thru 6 Phase 2:Advertising,Candidate Recruitment&Outreach Weeks 7&8 Phase 3:Candidate Evaluation&Background Screening Week 9 Phase 4:Presentation of Recommended Candidates Week 10 Phase 5:Interview Process&Additional Background Screening Weeks 11&12 Phase 6:Appointment of Candidate 10 Town of Mamaroneck,New York—Town Administrator recruitment Page 73 of 78 GovHR USA GOVTEMPS USA Full Scope Recruitment - Price Proposal Summary of Costs: Recruitment Fee: We are carefully monitoring recommendations from !!�� $18,500 the federal,state and local governments and working with clients on alternatives to in person meetings.We Advertising: are fully operational and can work with you via video *Advertising costs over$2,500 will be and by utilizing electronic files. If at the time of placed only with client approval.Client recruitment, COVID-19 restrictions are lifted and travel is possible,we are happy to attend meetings in is billed only for actual cost. person. For this reason, we have priced travel as a $2,500* separate expense. Total: "Consultant travel expenses are not included in the $21,000** price proposal. If the consultant is requested to travel to the client, we estimate $1,000 per trip (up to 3 trips).Actual travel charges will be billed. ^� Possible in-person meetings could include: 1. Recruitment brochure interview process 2. Presentation of recommended candidates 3. Interview Process **This fee does not include travel and accommodations for candidates Any additional consultant visits requested by the interviewed. Client (beyond the three visits listed above) will be billed at$125/hour;$500 for a half day and$950 for a full day. The additional visits may also result in an increase in the travel expenses and those expenses will be billed to the client. Payments for Fees & Services: Professional fees and expenses will be invoiced as follows: 1"'Payment: 1/3 of the Recruitment Fee(invoice sent upon acceptance of our proposal). 2^^ Payment: 1/3 of the Recruitment Fee and expenses incurred to date (invoice sent following the recommendation of candidates). Final Payment:1/3 of the Recruitment Fee and all remaining expenses(invoice sent after recruitment is completed). Recruitment expenses will be itemized in detail. Payment of invoices is due within thirty (30) days of receipt. 11 Town of Mamaroneck,New York—Town Administrator recruitment Page 74 of 78 GovHR USA GOVTEMPS USA Guarantee GovHR Guarantee GovHR is committed to assisting our clients until a candidate is appointed to the position.Therefore, no additional professional fee will be incurred if the client does not make a selection from the initial group of recommended candidates and requests additional candidates be developed for interview consideration.If additional recruitment services are needed,the recruitment shall follow Phase 2 through Phase 5 of the process outlined above. Additional reimbursable expenses may be incurred should the recruitment process require consultant travel to the Client beyond the planned three visits. Upon appointment of a candidate, GovHR provides the following guarantee: should the selected and appointed candidate,at the request of the client or the employee's own determination,leave the employ of the client within the first 24 months of appointment, we will, if desired, conduct one additional recruitment for the cost of expenses and announcements only. This request must be made within six months of the employee's departure. Why Choose GovHR? Y We are a leader in the field of local government recruitment and selection with experience in more than 31 states,in communities ranging in population from 1,000 to 1,000,000. More than 28% of our clients are repeat clients showing a high level of satisfaction with our work. We encourage you to call any of our previous clients. i We are committed to bringing a diverse pool of candidates to your recruitment process. We network extensively with state,city and county management associations,attending more than 20 state and national conferences each year. In addition,we support and attend the meetings of League of Women in Government,the Local Government Hispanic Network,National Forum for Black Public Administrators and Engaging Local Government Leaders. We conduct comprehensive due diligence on candidates. Before we recommend a candidate to you,we will have interview them via video,conducted reference calls,and media and social media searches. Our knowledge of local government ensures that we can ask probing questions that will verify their expertise. i We are your partners in this important process. You are welcome to review all the resumes we receive and we will share our honest assessment of the candidates. Our goal is your complete satisfaction. We are committed to working with you until you find the candidate that is the best fit for your position. 12 Town of Mamaroneck,New York—Town Administrator recruitment Page 75 of 78 GovHR USA GOVTEMPS USA Signature Page We believe we have provided you with a comprehensive proposal; however, if you would like a service that you do not see in our proposal,please let us know.We can most likely accommodate your request. This proposal will remain in effect for a period of six months from the date of the proposal.We look forward to working with you on this recruitment and selection process! Client Name/Organization Client Contact Name/Position Signature Date Billing Contact Billing Contact Email 13 Town of Mamaroneck,New York—Town Administrator recruitment Page 76 of 78 GovHR USA GOVTEMPS USA Optional Services GovTemps USA Need an Interim? GovTempsUSA,a subsidiary of GovHR USA,specializes in the temporary placement of positions in local government. The firm offers short-term assignments, in addition to long-term and outsourced arrangements. Our placement professionals at GovTempsUSA have typically enjoyed distinguished careers in local government and displayed a commitment to public service throughout their career. Recorded One-Way Video Interview of Candidates Candidates we recommend for your consideration can complete a one way video interview with 3 to 5 questions that will be recorded and which you can review electronically at your convenience. This can occur prior to making your decision on which candidates to invite for an interview. Cost$100 per candidate. Leadership/Personality Testing GovHR has experience working with a wide variety of leadership and personality assessment tools, depending on the qualities and experiences the client is seeking in their candidates. These include but are not limited to Luminaspark,Caliper,DISC and others. Depending on the evaluation type selected fees can range between$100 to$500 per candidate. 360° Evaluation As a service to the Client, we offer the option to provide you with a proposal for a 360'performance evaluation for the appointed position at six months into his or her employment. This evaluation will include seeking feedback from both elected officials and department directors, along with any other stakeholder the Client feels would be relevant and beneficial.This input will be obtained on a confidential basis with comments known only to the consultant.If you are interested in this option,GovHR will prepare a proposal for this service. 14 Town of Mamaroneck,New York—Town Administrator recruitment Page 77 of 78 EGovHR USA 1 GOVTEMPS USA 15 Town of Mamaroneck,New York—Town Administrator recruitment Page 78 of 78 TOWN OF MAMARONECK ROSTER As of January 1, 2016 BOARDS, COMMITTEES AND COMMISSIONS BOARD, COMMITTEE OR COMMISSION Member TERM EXPIRES Phone #'s NOTES BOARD OF ARCHITECTURAL-5 Members-1 Alternate- 3 yr term, Liaison-J. King Diane Blum A 12/31/2021 Edward Jacobson -Chair B 12/31/2020 (h)834-7712 (b) 834-7716 (c)914-843-1480 Edward Jacobson B 12/31/2021 Ken Ricci C 12/31/2024 Joseph Shein D 12/31/2024 Diane Neff E 12/31/2020 (h) 833-2702, (c)917- 880-9517, Susan Healey ALT A 12/31/2020 215-495-3223 BOARD OF ASSESSMENT REVIEW 5 Members 2 Alt- 5 years Liaison -S. Fiddelman Eve Neuman Chair 12/31/2020 (b) & (c) 914-450- (Appointed by BAR) 9243, (h) 833-3858 Cary Sleeper A 9/30/2023 Leonard Verrastro B 9/30/2024 Kathleen Spadaro C 9/30/2020 (h) 914-381-5244 (c) 914-646-3202 (b) 914-698-1017 Eve Neuman D 9/30/2021 Susan Batterton E 9/30/2022 John Donovan ALT 1 9/30/2022 Ellen Lee ALT 2 9/30/2023 COASTAL ZONE-5 Members from each Municipality,3 year terms Liaison-J. Elkind Eney Tara Anderson 1 8/31/2022 Maurizio Marezio Bertini 2 8/31/2021 Matthew Teitsch 3 8/31/2021 Alan Mason (Co-Chairs) 4 8/31/2021 Kanan Sheth 5 8/31/2023 BOARD OF ETHICS-5 members,3 yr terms Liaison-S. Fiddelman Robert Degen-Chair A 12/31/2020 (h)914-320-3611 Robert Degen A 12/31/2021 Page 1 TOWN OF MAMARONECK ROSTER As of January 1, 2016 BOARDS, COMMITTEES AND COMMISSIONS Grace D'Alessio B 12/31/2021 _ Ted Hecht C 12/31/2022 _ David Commender D 12/31/2022 Carol Scharff E 12/31/2020 (h) 632-8062 (c) 914- 450-5736 HOUSING AUTHORITY-5 members, 5 yr terms Liaison -S. Fiddelman Barry Wohl A 12/31/2023 VACANT B VACANT C Melissa Kaplan-Macey D 12/31/2023 Authority Elects Chair Diana Lovett E 12/31/2022 LIBRARY BOARD OF TRUSTEES-3 Members from each Municipality-5 years Liaison -J. King Barbara Flickinger 5/31/2023 Linnet Tse 5/31/2021 Galit Lopatin Bordereau 5/31/2025 PLANNING BOARD -5 members, 5 yr terms Liaison -S. Fiddelman Ralph Engel Chair 12/31/2020 (h)834-6576 (c)917-841-3482 Elizabeth Cooney Vice Chair 12/31/2020 (h) 834-5823 (c)914-673-6540 Edmund R. Papazian A 12/31/2023 Ralph Engel B 12/31/2024 Ira Block C 12/31/2020 (h)833-2620, (b)917-880-8456, (c) 917-880-8456 Elizabeth Cooney _ _ D 12/31/2021 Ron Mandel E 12/31/2022 John Cuddy ALT. 1 12/31/2022 Sarah L. Dunn ALT. 2 12/31/2024 RECREATION COMMISSION 7 Members, 2 Alternates-7 years Liaison-J. Elkind-Eney James Druker Chair Commission Elects Chair Brian Welsh A 12/31/2024 James Druker B 12/31/2024 Susan Sigel C 12/31/2024 William Paonessa D 12/31/2025 Page 2 �, , y TOWN OF MAMARONECK ROSTER As of January 1, 2016 BOARDS, COMMITTEES AND CnMMISSIONS Rita Plansky E 12/31/2025 Terry Rainaldi F 12/31/2025 VACANT G SUSTAINABILITY COLLABORATIVE 10 Members-3 years Liaison-J. King Mitch Green Chair 12/31/2020 H 914-834-6620 B 914- _ 320-9440 VACANT A Karen Khor B 12/31/2021 Frank Owens C 12/31/2021 Elizabeth Radow D 12/31/2022 _ Michele Lewis E 12/31/2022 Stephen Moser F 12/31/2022 George Roniger G 12/31/2020 (h) 834-7860 (c) 914- 844-3631 Marc Karell H 12/31/2020 karell@ccesworld.com Tony Gelber I 12/31/2020 (h) 914-381-1979 Mitch Green lJ 12/31/2020 H 914-834-6620 B 914- 9-9449 TRAFFIC COMMITTEE-7 members, 3 year terms Liaison -A. Katz Doris Block-Chair Chair 12/31/2020 (h)833-2620 (c)914-329-6066 Robert Herbst A 12/31/2021 Ben Garcia B 12/31/2020 (646) 891 8737 Arthur Katz C 12/31/2022 Doris Block D 12/31/2022 Stephen Bartell E 12/31/2020 (h) 833-8683(b)914- 830-2852 Camille Odierna F 12/31/2020 (h) 834-2162 Kimberly Larsen G 12/31/2020 (h)914-833-8663 (c) , l4-907-7065 ZONING BOARD OF APPEALS -5 members-5 yr terms Liaison -A. Katz Arthur Wexler Chair 12/31/2020 (h)914-834-0376 (b)914-834-8828 (c)914-391-9293 Jonathan Sacks A 12/31/2023 Robin Nichinsky B 12/31/2023 Irene O'Neil _ C 12/31/2024 _ Arthur Wexler D 12/31/2024 Page 3 TOWN OF MAMARONECK ROSTER As of January 1, 2016 BOARDS, COMMITTEES AND COMMISSIONS Steve Marsh E 12/31/2020 833-1222 (b) 917-612-3383 Seth Bronheim ALT. A 12/31/2020 (h) (914) 341-1939 (b) (212) 893-7601 _ c 516 978-1864 Carol Miller ALT. B 12/31/2020 914; 473-8040 (b) (212) 403-1356 LMC-TV BOARD OF CONTROL Liason -A. Katz Robert Yamuder Administrator Tracy Yogman Secr/Treas. Mayor Tom Murphy VOM _ Mayor Lorraine Walsh VOL Councilwoman Abby Katz TOM Page 4 TOWN OF MAMARONECK ROSTER As of January 1, 2016 BOARDS, COMMITTEES AND C^"IMISSIONS Page 5