HomeMy WebLinkAbout2020_12_16 Town Board Meeting Packet O p
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TOWN OF MAMARONECK
TOWN BOARD AGENDA
Wednesday, December 16, 2020
7:00PM CALL TO ORDER-Members of the public are able to view the meeting on cable access
television (Optimum 75,76&77 or Verizon Fios 34, 35& 36) or on https://Imcmedia.org/or via
Zoom.
Please copy and paste the link below into your browser to join the webinar:
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During a public hearing or the citizen's comment section, residents may"raise their hand" in
Zoom to be granted access to speak directly to the Town Board. Those who are viewing the
meeting on local municipal access television of LMC Media's website may submit their
comments or questions to publicqc@townofmamaroneckny.org
SUPERVISOR'S REPORT
PUBLIC HEARING
1. 2021 Preliminary Town Budget
CITIZEN COMMENTS
BOARD OF FIRE COMMISSIONERS
1. Fire Claims
2. Other Fire Department Business
AFFAIRS OF THE TOWN OF MAMARONECK
1. Adoption-2021 Town Budget
2. Authorization - Phase II Sewer System Rehabilitation Project
3. Extension of Moratorium- Rock Removal
4. Authorization- License Agreement- 1288 Boston Post Road
5. Authorization -2021 Ambulance Service Fees
6. Authorization -Westchester Joint Water Works Capital Projects
7. Consideration of Certiorari
REPORT OF MINUTES
REPORTS OF THE COUNCIL
TOWN CLERK'S REPORT
Any physically handicapped person needing special assistance in order to attend the meeting
should contact the Town Administrator's office at 381-7810.
TOWN OF MAMARONECK, NEW YORK
PUBLIC HEARING
PRELIMINARY 2021 TOWN BUDGET and
PRELIMINARY TOWN OF MAMARONECK FIRE DISTRICT#1 BUDGET
NOTICE IS HEREBY GIVEN,Pursuant to Governor Andrew Cuomo's Executive Order
202.1,all in person public access to Town Board Meetings is suspended.The Town
Board and the Board of Fire Commissioners has adjourned the Public Hearing
convened on Wednesday,December 2,2020 at 7:00 PM until December 16,2020 at
7:00 p.m.(times are subject to change)via Zoom for a Public Hearing to consider the
Town's Preliminary Budget and the Mamaroneck Fire District Preliminary Budget for
the calendar year commencing January 1,2021 and ending December 31,2021.
The 2021 Preliminary Budgets may be viewed on the Town's website
www.townofmamaroneckny.org beginning Monday November 30,2020.
Members of the public may join the Zoom webinar meeting via the link and passcode
provided on the Meeting Agenda. You may also view the meeting on local municipal
access television (Cablevision 75, 76, 77 or Verizon 34, 35, 36) or on LMC Media's
website, https://lmcmedia.org/. Members of the public are invited to participate and
provide written comments and ask questions concerning the Preliminary Budgets.You
may comment by emailing publicqc@townofmamaroneckny.org or by utilizing the
"raise your hand"feature in the zoom webinar.
PLEASE TAKE FURTHER NOTICE, that the proposed salaries of the members of
the Town Board are as follows: Supervisor, $40,205 Town Council (4) $6,433
each and the proposed salary for the Town Clerk is $103,851 and the Town
Justices(2)$22,515 each.
BY ORDER OF THE TOWN BOARD
OF THE TOWN OF MAMARONECK
Christina Battalia Town Clerk
To be published: Wednesday November 27,2020
TOWN OF MAMARONECK
TOWN CENTER
x 740 West Boston Post Road,Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR Tel:914-381-7810
December 16, 2020
Honorable Supervisor Nancy Seligson
Honorable Members of the Town Board
Honorable Christina Battalia-Town Clerk
Re: Town of Mamaroneck 2021 Adopted Budget
We are pleased to present the 2021 Adopted Operating and Capital Budgets for the Town of
Mamaroneck. The Adopted Budget Is the work of the staff and provides the necessary
resources to continue to all municipal services. The Town Board has had the opportunity to
review the document,meet with staff to review budget submissions and has conducted a series
of public work sessions to discuss the proposed budget. On December 2,2020,the Town Board
held a public hearing on the 2021 Preliminary Budget to receive comments from the residents
of the Town. Any comments and questions received have been considered and responded to
as part of the budget process.We thank the residents for their participation.
This budget has been prepared during one of the most challenging times for the Town, the
State and entire country. It is the first time in our experience that a budget has been prepared
in completely unchartered waters without the knowledge of what may lie ahead in terms of
economic and even social implications caused by the COVID pandemic. A question raised
frequently during preparation of the budget was, how we should operate In the new world of
the COVID 19 pandemic. We have used our experience and that of the Town's executive staff
to develop a realistic plan based on a conservative approach to project revenue streams and
expenses. More recently,we have begun to hear positive signs of a vaccine for COVID and that
is good news. However, we believe it is best to maintain a more conservative approach and
assume that the impacts of the pandemic will be with us through at least the first half of 2021.
Where we have,an advantage Is the financial strength of the Town government and Its ability
to engage the challenges of the coming year. Our practice,even in the absence of a pandemic,
has been to take a conservative outlook to projecting revenues and expenses. Our reliance on
financial projections for both expenditures and revenues avoids large fluctuations in Town
budgets and ultimately the property taxes levied in the community. The Town's fund balance
management policy protects fund balances and avoids mismanagement of funds that can be
problematic for future budgets.
The Town Budget reflects a thoughtful and conservative approach to the financial management
of the Town government. With this approach, the Town can fulfill its mission of providing
effective services to the community at an excellent value. Our strong reserve positions allowed
us to weather the COVID-19 pandemic in 2020 and have funds available for the unexpected
events and projects related to the pandemic in 2021. In addition to the pandemic, the Town
responded to Tropical Storm Isaias in August. Yet another example of how the Town's strong
financial position and surplus management policy allow for an effective response to
unscheduled events without major impacts to the taxpayer.
In response to the pandemic,the Town took swift action early in 2020 to protect the residents
and employees while keeping essential Town services available throughout the New York State
mandated shutdown. We have effectively managed staffing resources, conducted public
videoconferencing to keep the public informed,conducted tax collections and other operations
remotely by providing free on-line options to residents. The Town delivered home meals to
seniors and successfully implemented a safe and strategic reopening of Town recreation
services as permitted with waived or reduced fees.The Town provided extensions for property
tax payments and extended deadlines to apply for and renew property tax exemptions and for
filing assessment grievances. All of these measures were to ease the stress on the community
brought about by the pandemic.
Although economic conditions in our region have been uncertain in 2020 due in large part to
the pandemic,the Town's Aaa credit rating was reaffirmed by Moody's.The rating allowed the
Town to issue debt for capital projects at the very low rate of 1.94%.The Town also refinanced
a portion of its debt at 1.1%providing a substantial saving to taxpayers.Maintaining the Town's
credit rating will be a strategic goal as we move forward with critical capital projects at a lower
cost.
The proposed tax levy increase of 1.46%for 2021 is below the allowable tax levy increase under
the New York State Property Tax Cap Guidelines. The State Comptroller set the tax cap for the
Town at 2.20%. Our goal each year is to present a budget that finances municipal services at
the greatest value possible to the community.
We spoke earlier of the challenges for the Town due to the pandemic. One example of the
challenges is in the Recreation Department. Because of New York State, mandates and the
goal of keeping the community safe many of our most popular recreation programs were
severely limited or cancelled.
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We have implemented the following financial strategies in preparing this budget:
➢ Vacant staff positions were reviewed and eliminated when possible
➢ Revenues and expenses have been reviewed and realistically estimated
➢ Capital projects have been deferred
➢ In depth review of our information technology systems
➢ Negotiated multi-year collective bargaining unit contracts
➢ Refinanced debt at a significant savings
➢ Cost sharing services with neighboring villages
2021 Adopted Budget Overview
The budget as proposed totals$41.9 million,a decrease of$199,000 from 2020. Non-property-
tax revenues to support the budget total $12.2 million, a decrease of 7.1%from last year. To
finance a portion of the proposed capital project program for 2021 and help stabilize the
required tax levy increase, $2.3 million in surplus Is applied to the budget. This is an increase
of 18%over last year.
The Property Tax Cap
Each year local governments In New York State must consider whether to adopt budgets that
comply with the Property Tax Cap Legislation imposed by the Governor and New York State
Legislature in 2011. Most local officials agree that the tax cap legislation does not reflect the
realities of delivering municipal services and does not take into account long-term capital
infrastructure needs. Compliance with the tax cap is particularly difficult for local
governments, since the State government has failed to increase aid to local governments as it
has to school districts in New York in close to ten years. For 2021, the State has indicated that
it will likely reduce state aid by as much as 20%due to the COVID pandemic.
Unlike higher levels of government, the Town can only depend upon a limited number of
sources of non-property tax revenues to fund the Town Budget to offset property taxes. To
maintain stability in year-to-year changes in property taxes and tax levies, the Town has
initiated the use of fees as an alternative to property taxes. Where fees are applied, the cost
of services is borne either in part or in total by those using the service. The idea being that the
property owner pays only for what they use. The Town has used this technique successfully
for Recreation Services, Ambulance Services,Water and Sewer Services. However,the use of
fees is not a universal remedy since other municipal services do not lend themselves to a fee
based system.
The Tax Cap legislation was enacted in 2011. Since then,the Town has complied with the tax
cap guideline in five of the last nine budgets. The tax levy in the 2021 Adopted Town Budget is
actually under the State tax cap guideline. Based upon the mandated formula,the 2021 Town
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tax cap limit is 2.2%; meaning a maximum increase in the 2020 tax levy of $595,884. The
adopted tax levy is$27,439,613,an increase of$393,973,or 1.46%.The Town is very cognizant
of the economic conditions many residents are facing and keeping the tax rates as low as
possible was an important goal when developing this budget.
2021 Property Taxes
The apportionment of the tax levy is a function of total property assessments for each of the
Town's nine budget funds. Property taxes for 2021 are based upon property assessments that
were finalized in September of 2020 by the Town Assessor in accordance with New York State
law. Total assessments applied to the Townwide fund increased by about $15 million.
Assessment increases for other budget funds ranged from $1.0 to $19 million. Each budget
fund, by law, must have its own property assessments and tax rates. The differences in each
fund are the result of how exemptions are applied in each fund. For some budget funds,
exemptions do not apply.
The exception to that guideline is for those funds financed completely by fees and charges.The
Town of Mamaroneck and the Villages of Larchmont and Mamaroneck continue to be desirable
communities in which to live. For that reason, there was a small increase in the average
residential assessed valuation to reflect changes In the local real estate market. The average
assessment for a single family home in the entire Town is$1.251 million.
Understanding the Town of Mamaroneck Budget is not always easy because of the different
budget funds. Many do not realize that the Town provides services to the unincorporated
Town as well as the Villages of Larchmont and Mamaroneck. Property owners in the Villages
receive from the Town, tax collection services for school and county taxes, recreational
services, property assessment services and ambulance service. The Town also manages senior
citizen services and the Section 8 Housing Voucher Program for the entire Town of
Mamaroneck. Property owners in the unincorporated area, receive a full menu of services
including Police, Fire, Sanitation Collection and Road Maintenance among others. In the
unincorporated area, the average assessment is $1,251 million. A property owner in the
unincorporated area with an average assessment will incur a property tax obligation of$7,054
for all services. This is an increase of$41 or.6% over 2020 at the annual average assessment
values. For property owners in the Villages with an average assessment of$1.251 million,their
property tax obligation to the Town will be $722, an increase of $24 or 3.4%. Individual
property tax bills will vary depending upon the assessment when compared with the average.
Other Revenues
The Town depends upon a variety of revenue sources in order to finance government
operations. The property tax remains the largest source of revenue (66%) to the Town. In
2021,the estimated tax levy will be$27,439,613,an increase of 1.46%over 2020.The tax levy
is not only a function of increases in expenses but also the performance of non-property tax
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revenues. Several categories of non-property taxes directly reflect the performance of regional
and national economic performance. The volatility in these revenues is therefore cause to
estimate revenue projections conservatively.
The pandemic has had a noticeable effect upon the expected performance of the Town's non-
property revenues. Overall non-tax revenues will decrease by over $940,000 or 7% for 2021.
The most impacted revenues are for Recreation Services, Parking Permits, interest income and
fines. In addition,we can expect a 20% decrease in aid from New York State.
A 3% reduction is expected in sales tax revenue however, revenue from mortgage tax is
expected to Increase by$50,000 to$1.3 million in 2021.
Expenditures
The Town's total expenditures for 2021 are projected to be $41.9 million, a decrease of
$199,000 from 2020. Although we are expecting expenditure increases in a number of
categories, the Town was still able to avoid an overall increase in the total Town Budget.The
increase In expenditures is primarily a result of adjustments to expenses for personnel services,
employee benefits, increases in technology expenses and appropriations for capital projects.
Municipal services continue to be very labor intensive. Salaries and wages, exclusive of
associated fringe benefits comprises almost 62%of the Town budget.Over the past four years,
the Town has entered into long-term employment agreements with all of our major bargaining
units, providing budgetary certainty for labor expenses over multiple years.
Employee benefits will Increase by just under $144,000 in 2021 with the major driver of the
increase being the pension contribution to the New York State Retirement System.
Capital Projects
The 2021 Budget includes funding for capital projects either in progress or representing new
initiatives. For funding purposes,capital projects are prioritized based upon need. The capital
plan is a tool to assess the long-term capital project needs of the Town with projected funding
sources. While a comprehensive capital plan is to forecast future needs, it requires annual
updates to reflect the status of projects, new capital priorities, revised estimates and
coordination of funding sources.
With concerns over the financial implications of the pandemic, many of the 2020 capital
projects were deferred to 2021 or future years. The original capital plan proposed for 2021
totaled $12.2 million. However, considering the current operating environment the capital
plan was reduced to $7.1 million. The 2021 Capital Plan includes a mix of deferred projects
from 2020 and new projects originally planned for 2021. The projects selected for 2021
generally included funding through government grants or projects that were critical to the
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Town's infrastructure. Through the strategic use of fund balances, $362,000 of fund balance
will finance the 2021 Capital Project Plan allowing the Town to fund those projects on a pay-
as-you-go basis. In addition to the application of fund balance,the funding for the Capital Plan
includes $439,000 of grants and $6.3 million of serial bond financing. The details on the 2021
projects are found in that section of the budget document dedicated to the 2021 Capital Plan.
We have also included a projected five year capital plan to assist with future project planning.
The challenge of maintaining our infrastructure will be a continuous effort by the Town.
Investments In capital infrastructure are critical if we are to continue to provide municipal
services to the community to insure clean water, safe roads and a healthy environment.
Sometimes it is easy to forget the underground utility systems that provide clean water each
day and carry away sanitary sewage from our kitchens and bathrooms. Each year as our
infrastructure gets older; the need for maintenance and replacement grows. The Town has
come to realize that deferring capital infrastructure improvements only leads to far greater
expense in the future.
Some of the major projects included in the 2021 Capital Plan include the following:
A Town-wide street resurfacing program
A Continuation of Sanitary Sewer System Improvements
A Improvements to the Town's Water Transmission System
A Equipment replacements necessary to maintain Town services
A Improvements to Recreational Facilities to enhance leisure services to the community
Fund Balance
The 2021 budget provides for an application of reserves of$2.3 million,an increase of$347,000
over last year. Approximately 16%of this allocation is for one-time expenses including capital
projects funded on a pay-as-you-go basis. The balance of the allocation is for operations.
Conclusion
Considering the unique circumstances in which this budget is prepared, we believe the 2021
Town Budget is a responsible budget that effectively meets the needs of the community. The
magnitude of the Town's financial strength is quite evident in this budget. Our history of
conservative financial management has paid off and allowed the Town government to endure
a major national emergency yet maintain Town services at a good value.Of equal,if not greater
importance, is that this budget provides the means for the Town to plan and protect our
community In the future. Ours is an older community and with that comes the task and the
challenge of maintaining older infrastructure to continue municipal services now and in the
future. Much of the 2021 Capital Improvement Program is dedicated to the upkeep of our
facilities,technology and infrastructure.
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Our continued application of technology to our day-to-day operations is another example of
our looking to the future. Technology takes on a new meaning In the 2021 budget as we plan
for a future where working remotely may become a necessity should another event like the
COVID pandemic were to occur.
We hope that the community will take the time to read the budget document. The budget
document provides a wealth of information and illustrations that will help you understand in
detail the workings of the Town government.We are pleased to announce that the 2020 Town
Budget was awarded the distinguished Budget Presentation Award from the National
Government Finance Officers Association.
In closing,our sincere thanks to the staff of the Town for their work on the 2021 Town Budget.
Their resourcefulness and professionalism were invaluable in preparing a budget that
maintains the quality of life in the community in a time of financial uncertainty brought on by
the pandemic. They understood the situation that the Town was working under and rose to
the occasion. Thanks also to the Supervisor and Town Board for their guidance in identifying
the priorities to be met in the budget.
/'
Stephen V.Altieri Tracy Y *int A
Town Administrator/Budget Officer Comptroller/Director of Finance
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2021 LATE BREAKING BUDGET NEWS
2021 medical insurance rates have been received this morning
Budget Savings of $270,000
Proposed Plan:
Reduction of Tax Levy $ 115,000
Increase Salaries-Retiree 30,000
Increase Benefits-Medicare reimb Rate increase 25,000
Fire District contingency 100,000
$270,000
TAX LEVY INCREASE 1 .88% to 1 .46%
TAX RATE INCREASE 1 .54% to 1 .06%
AVERAGE HOUSEHOLD INCREASE $74. 12 to $40.50
AVERAGE HOUSEHOLD TAX $7,088 to $7,055
Town of Mamaroneck
From: Tracy Yogman -Town ComptrollerTck
Re: Fire Claims
Date: December 16, 2020
The following Town of Mamaroneck Fire Department claims have been certified by Chief Joseph Russo and
submitted to the Comptroller's Office for payment:
VENDOR DESCRIPTION Amount
GMI Part-sample tube connector, SCOTT parts repairs, Mobile Bailout truck
AAA Emergency Supply Co. rental, thread adaptor,special thread $ 2,918.85
Business auto insurance endorsement for adding Fire utility vehicle
Brown &Brown 11/1/20-12/31/20 791.00
Champion Elevator Corp. Monthly maintenance for the month of December 2020 175.00
Galls, LLC Crew socks, EMS pant, batteries 118.79
Grainger Building &grounds and office supplies 233.68
Hubbinette-Cowell Associates Enhanced Cancer Care Policy 1/1/-12/31/21 7,792.00
Interstate Diagnostics, Inc. Complete Physical Exams 7,830.00
Optimum Cable services 11/23/20-12/22/20 271.06
Ready Refresh Water cooler rental 10/19-11/18/20 137.96
Sound Shore Pest Control Exterminating services 11/24/2020 65.00
UniFirst Corp Cleaning Supplies 11/27/2020, 12/4/2020 183.09
Villa Maria Pizza Food for Rope Rescue Drill 11/24/20 85.52
WJWW 6' metered Fire Service 10/26-11/25/20 37.00
WJWW 205 Weaver St charges 10/26-11/24/2020 86.84
Total $ 20,725.79
AUTHORIZATION - PHASE II SEWER SYSTEM
REHABILITATION PROJECT
PLEASE SEE THE MEMORANDUM LOCATED IN THE
DECEMBER 14, 2020 WORKSESSION AGENDA
PACKET
Moratorium on the removal of rock by mechanical means
Whereas,on October 7,2020,the Town Board resolved to prohibit the removal of naturally
occurring stone by use of any tools that are not powered solely by human muscular power within
the unincorporated area of the Town of Mamaroneck until January 2, 2021, and
Whereas, due the COVID-19 pandemic,school children at times have had to attend school
remotely, and
Whereas, the Town Board finds that the noise created by mechanical rock removal will
make it difficult remote learning.
On the motion of ,seconded by it was
RESOLVED, that the removal of naturally occurring stone by use of any tools that are not
powered solely by human muscular power within the unincorporated area of the Town of
Mamaroneck between January 2, 2021 and , 2021 hereby is prohibited,
and
BE IT FURTHER RESOLVED, that the Building Inspector shall not issue any permits pursuant to
§106-58.1 of the Code of the Town of Mamaroneck between January 2, 2021 and
, 2021.
December 4,2020
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'9 Town of Mamaroneck
Town Center
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740 West Boston Post Road, Mamaroneck,NY 10543-3353
OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810
FAX 914-381-7809
svaltieri@townofmamaroneckny.org
www.townofmamaroneckny.org
Memorandum
To: Supervisor and Town Board
Re: Authorization- License Agreement
1288 Boston Post Road- Town Senior Center
Date: December 11, 2020
Since occupying and subsequently purchasing the VFW Building, the Town has
utilized the apartment on the second floor as a residence for the buildings
caretaker. The arrangement has proven to be very effective for the both the
security and maintenance of the building.
The former caretaker has left and we are recommending as a replacement Mr.
James Guinee and his wife Karen. Jim Guinee works for the Town Highway
Department as one of our two tree personnel. Attached is a proposed license
agreement between the Town and Mr. and Mrs. Guinee. The license
agreement is virtually identical to the agreement with the prior caretaker. The
license agreement includes the detailed job description for the caretaker.
ACTION REQUESTED, THAT THE TOWN BOARD APPROVE THE LICENSE AGREEMENT
BETWEEN THE TOWN OF MAMARONECK AND MR. AND MRS. JAMES GUINEE TO
SERVE AS CARETAKER AT 1288 BOSTON POST ROAD (TOWN SENIOR CENTER) AND
TO OCCUPY THE APARTMENT AT THE FACILITY AND THAT THE TOWN
ADMINISTRATOR BE AUTHORIZED TO EXECUTE THE AGREEMENT.
i Stephen V. Altieri
Town Administrator
Printed on Recycled Paper
LICENSE AGREEMENT
AGREEMENT made as of December , 2020 between the Town of Mamaroneck
("Licensor") a municipal corporation, with offices at the Town Center, 740 West Boston Post
Road, Mamaroneck, New York 10543 and James Guinee and Karen Guinee ("Licensees").
WHEREAS, the Licensor is the owner of the premises known as the Senior Center which
is located at 1288 Boston Post Road, Larchmont, New York 10538 (the "Premises"); and
WHEREAS, the Licensor desires to grant a License to the Licensees to inhabit the living
quarters on the second floor of the building on the Premises in exchange for a monthly fee and
for the provision of certain services by the Licensees with respect to the maintenance of the
Premises; and
WHEREAS, the Licensees have represented to the Licensor that they are willing and
able to perform the services required to be performed by the Licensees under this agreement.
NOW, THEREFORE, in consideration of the mutual promises contained herein, it is
agreed by and between the parties as follows:
1. The Licensor grants a two-year License to the Licensees commencing January 1, 2021
and ending on December 31, 2022 to inhabit the living quarters on the second floor of the
building on the Premises ("Living Quarters"). This License may be revoked by either party at
any time on 90 days written notice to the other. The use by the Licensees of any other portion of
the Premises, other than the Living Quarters, requires prior approval of the Town
Administrator or the Town Administrator's designee.
2. (a)The Licensees agree to pay to the Licensor a License Fee of four hundred seventy-
five and no/100ths ($475.00) dollars per month on or before the first day of each month during
the term of this agreement. If the monthly fee is received by the Licensor after the 15th of the
month in which it is due, the Licensees shall also pay the Licensor a late fee of twenty-five and
no/100ths($25.00) dollars.
(b)The Licensees shall post the sum of seven hundred and fifty and no/100ths
($750.00) dollars to ensure the faithful performance of their duties under this agreement. If the
Licensees fail to pay any installment of the monthly License Fee, the Licensor may deduct the
unpaid amount from this security and after being notified that the Licensor has done so, the
Licensees shall immediately replenish the security so that the amount held as security shall be
seven hundred and fifty and no/100ths($750.00) dollars.
(c)The Licensees further agree to fulfill the following duties with respect to the
Premises as described in Schedule A attached to this agreement.
3. Building maintenance supplies shall be provided by the Town.The Licensees are
responsible for restocking paper supplies. The Licensees may advance the cost for any expenses
incurred to maintain the Premises, but the Licensees shall not be reimbursed for any advance
made by the Licensees in excess of twenty-five and no/100ths ($25.00) dollars without prior
approval by the Town Administrator or the Town Administrator's designee.
4. The Licensees have inspected the Living Quarters and agree to accept it in"as-is"
condition. The Licensor specifically makes no representations as to the condition of the Living
Quarters.
5. The Licensees specifically understand and agree that they are being granted a license
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to occupy the Living Quarters by this agreement, that this agreement is not a lease, that the
Licensees are "licensees" within the meaning of section 713(7) of the New York Real Property
Actions and Proceedings Law and that the Licensees do not have and have not been granted an
interest in the Premises or the Living Quarters. If a dispute arises between the Licensor and the
Licensees, and a Court of competent jurisdiction finds that this agreement grants the Licensees
certain rights commonly granted to a tenant, whether by statute or by common law or by this
agreement, the Licensees waive any and all such rights.
6. The Licensees understand that the grant of this License is due to the present status of
James Guinee ("Employee/Licensee") as an employee of the Town of Mamaroneck. If the
Employee/Licensee is no longer in the employ of the Town of Mamaroneck, or is not living on
the Premises on a full-time basis, this agreement shall expire automatically on the 90th day after
the Employee/Licensee is no longer an employee of the Town of Mamaroneck or is no longer
living on the Premises on a full-time basis without the Licensor having to take any action
whatsoever.
7. It is specifically understood by the Licensees that this agreement does not contain or
grant to the Employee/Licensee any rights in addition to the rights that the Employee/Licensee
may have pursuant to any agreement between the Employee/Licensee and the Licensor or any
collective bargaining agreement between the bargaining unit of which the Employee/Licensee is
a member and the Licensor.
8. The Licensees will not assign, mortgage or pledge this License nor let or unlet the
whole or any part of the Premises, nor make any alterations therein without the written consent
of the Licensor. The Licensees will not occupy or use the Premises, nor permit the same to be
occupied or used for arty business deemed hazardous by the Licensor, without the consent of
the Licensor. If the Licensees breach the terms of this paragraph, the Licensor may terminate
this agreement upon 24 hours'notice to the Licensees.
9. The Licensees will comply with all the requirements of(i) the Westchester County
Board of Health, (ii) all Municipal and State Authorities, (iii) the Licensor's Police and Fire
Departments, (iv) the Federal Government and (v) any other Department or Bureau having
jurisdiction over the Premises, and will not create or permit any nuisance in the Premises.
10. At the expiration of this agreement, the Licensees will quit and surrender the
Premises, in as good a state and condition as reasonable use and wear and tear will permit,
damages by the elements excepted. If the Licensees fail to comply with the provisions of this
paragraph, the Licensor shall have the right to repair the Premises, deduct the cost thereof from
the security posted by the Licensees, and remit the balance of that security, if any, to the
Licensees. If the cost of repair exceeds the amount of the security, the Licensees will be liable to
the Licensor for such excess.
11. The Licensor shall be exempt from any and all liability for any damages or injury to
person or property caused by or resulting from the negligence of either or both of the Licensees.
12. The Licensees will not,nor will the Licensees permit other persons to do anything in
or on the Premises, or bring anything into the Premises, or permit anything to be brought into
the Premises or to be kept therein, which will increase the rate of fire insurance on the Premises,
nor use the Premises or any part thereof, nor suffer or permit its use for any business purpose
which could cause an increase in the rate of fire insurance on the Premises.
13. (a) The Licensees shall give the Licensor prompt notice of any fire, accident, damage
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or dangerous or defective condition.
(b)If fire or other casualty is caused by one or both of the Licensees,their employees
or invitees, or at the time of the fire or casualty the Licensees are in default in any term of this
agreement, then all repairs will be made at Licensees' expense.
(c)The Licensor has the right to demolish and/or rebuild the building on the Premises
if there is substantial damage to it caused by fire or other casualty, the Licensor may revoke the
license granted by this agreement within 120 days after a substantial fire or casualty by giving
the Licensees notice of the Licensor's intention to do so. This agreement will end 30 days after
the Licensor's cancellation notice to the Licensees. The Licensees must deliver the Living
Quarters to the Licensor and quit the Premise on or before the cancellation date in the notice.
The cancellation of this agreement pursuant to this paragraph will not release the Licensees
from liability pursuant to paragraph 13(b) of this agreement.
14. The Licensees shall carry renter's insurance for the contents of the Living Quarter
and an umbrella liability policy in the amount of one hundred thousand and no/100ths
($100,000.00) dollars naming the Town of Mamaroneck as an additional insured. A current
certificate of insurance shall be delivered by the Licensees to the Town Administrator's office
whenever the policy is renewed or amended.
15. The Licensor shall have the right to enter upon the Premises at all reasonable hours
of the day to ascertain if the Premises and the building on the Premises are being kept in proper
repair and condition.
16. The failure of the Licensor to insist upon a strict performance of any of the terms,
conditions and covenants herein, shall not be deemed a waiver of any rights or remedies that
the Licensor may have, and shall not be deemed a waiver of any subsequent breach or default
in the terms,conditions and covenants contained herein.
17. If a default be made in any of the covenants herein contained, it shall be lawful for
The Licensor to reenter and repossess the Premises. The Licensees hereby expressly waive the
service of any notice in writing of intention to reenter, as provided for in any law of the State of
New York.
18.The Licensees waive all rights to redeem under any law of the State of New York, if
it is found such rights exist by a court of competent jurisdiction.
19. This agreement and the obligation of Licensees to perform all of the terms,
conditions and covenants contained herein shall in no way be affected, impaired or excused
because the Licensor is unable to supply or is delayed in supplying any service expressly or
impliedly to be supplied or is unable to make, or is delayed in making any repairs, additions,
alterations or decorations or is unable to supply or is delayed in supplying any equipment or
fixtures if the Licensor is prevented or delayed from so doing by force majeure.
20. If the license granted by this agreement is revoked and the Licensees have not
vacated the Premises on or before the effective date of that revocation, the Licensees shall pay to
the Licensor the sum of one hundred dollars and no/100ths ($100.00) dollars per day for every
day the Licensees remain in possession thereafter. Payment of such sum shall not be construed
as a renewal or extension of this agreement or the creation or grant of a new license to the
Licensees.
21. This agreement may be extended for one additional two-year period at the option of
6
the Licensor upon the request of the Licensees. The request for an extension must be given by
the Licensees by October 1, 2022. Failure to request an extension of this agreement on or before
October 1, 2022 will constitute a waiver of the right to make such request. If this agreement is
extended, all of the provisions of this agreement shall remain the same except that the Licensor
shall have the right to increase the monthly License Fee and the amount of the security by an
amount that is no greater than 20%of the License Fee and the security then in effect.
22. Notice shall be deemed to have been given to the Licensor if it is either delivered to
the Town Administrator's office or mailed to the Town of Mamaroneck, 740 West Boston Post
Road, Mamaroneck, NY 10543, Attention: Town Administrator by certified mail return receipt
requested. Notice shall be deemed to have been given to the Licensees if it is either hand
delivered to one of the Licensees or mailed to them at 1288 Boston Post Road, Larchmont, New
York 10538 by first class mail or by certified mail return receipt requested.
23. This Agreement constitutes the entire understanding between the parties which
Cannot be changed except in writing signed by the parties hereto.
IN WITNESS WHEREOF, the parties hereto have signed their names on the date first
written above.
TOWN OF MAMARONECK
By:
Stephen V.Altieri,Town Administrator
James Guinee Karen Guinee
2020-12-04-VFW-Guinee
SCHEDULE A
SENIOR CENTER
1288 BOSTON POST ROAD
LARCHMONT, NEW YORK 10538
Caretaker Job Description and Responsibilities
Maintenance of Senior Center Building *Revised 11/10/2020
The former VFW building is owned by the Town of Mamaroneck. This facility is used as the site
of the Town of Mamaroneck Senior Center and Nutrition Site. Other activities and programs
sponsored by the Town of Mamaroneck will be hosted in the building. In addition Community
Organizations may request, with approval, use of the building at specific times. This includes
evening and weekend hours. As a result the building will require regular maintenance, security
and compliance with regulations of the Westchester County Health Department. The following
describes the custodial and maintenance responsibilities of the caretaker of the building.
Daily
Cleaning of all rooms and offices: includes sweeping, mopping, vacuuming, dusting.
Garbage and receptacles emptied daily.
Soap and paper products checked daily and replenished when low.
Sanitize bathrooms, door handles.
General Guidelines for Building Maintenance
• Keep the building and the surrounding grounds outside the facility free from litter and
refuse. Empty outside garbage when necessary.
• No still water will be kept in any part of building between cleanings
&water used to clean bathrooms will be discarded after use.
• Only keep necessary lights on inside building when building is not in use.
• Thermostat will be kept at 72 degrees when heat is on.
• Remove snow and ice from the stairwells and entrances of the building in the morning prior
to the opening of the senior center. (before leaving for work)
• Lighting throughout facility kept operational including exit lights/Light bulbs to be
checked regularly and replaced as necessary.
• Follows procedures for the use of chemical cleaners and power machinery to prevent
damage to floors and fixtures
• Wash the interior windows of the building as needed. Dust window sills and remove spider
webs when necessary.
• Check that building is secured at all times and parking lot is only used by authorized
vehicles.
• Building Supplies: Contact the senior center director to arrange to replenish cleaning
supplies, paper products etc., in a timely manner.
• Notify staff of necessary repairs of all aspect of building and equipment.
• Building repairs: The caretaker shall notify the Building Superintendent of any defects in
the building that require repair by an outside contractor. The caretaker will make minor
repairs in the building where possible. If an emergency arises, the caretaker shall contact
Michael Orchanian Building Supt. (557-4154).
Additional Responsibilities
• Remain in building and accessible when all recreation programs and community group
events are taking place. (not required when town employee is present)
• Set-up starts for Recreation Programs only after Senior Center has closed (3:30pm).
• Inside closet doors/kitchen will be locked when outside program is in building.
• Cleaning and Set-up for next day, taking place only after all Recreation programs and
participants have left the building.
• Follow senior program calendar for set up of daily activities.
• Follow hallway calendar of events/usage forms to prepare rooms for evening and
weekend events/programs.
• Open/Lock doors for programs. Carpeted room door should be left open at all times.
Miscellaneous
• Park family cars toward back of building during Senior Center Hours.
• All personal items are stored in apartment only
• Appropriate clothing and footwear (closed toe shoes)must be worn when completing
tasks.
• Notify Senior Center staff in a timely manner about approved vacation time that will
impact the ability to complete tasks. (Extended trip out of the area).
��
0 0 Town of Mamaroneck
o' m Town Center
7 740 West Boston Post Road,Mamaroneck,NY 10543-3353
FOUNDED 1661
AMBULANCE DISTRICT TEL: 914/381-7838
FAX: 914/381-2010
mamkambulancedist@townofmamaroneck.org
To: Stephen V. Altieri, Town Administrator
Date: December 8, 2020
From:Michael Liverzani
Re: 2021 Ambulance Rates
The Ambulance District FY 2021 revenue budget is based on slight
increases to our fee schedule.
In consultation with our billing service, the new rates were established
based on the Medicare rate schedule. As you know a majority of our billing
revenue is derived from Medicare, and most private insurance companies
abide by the Medicare fee schedule. These rates reflect our long-standing
policy of keeping balance bills for patients with Medicare coverage to a
minimum.
Therefore, I respectfully request the Town Board adopt the 2021 Ambulance
District Fee Schedule. When adopted I will notify Evolution Billing Concepts
to adjust our service rates.
Our current fee schedule is as follows:
BLS Emergency $655
ALS I Emergency $825
ALS II Emergency $935
ALS Assessment $70
Mileage $18.00 per loaded mile
2021 Proposed Fee Schedule
BLS Emergency $668 (2 %)
ALS I Emergency $841 (2 %)
ALS II Emergency $954 (2 %)
ALS Assessment $70 (0%)
Mileage $18.00 per loaded mile
Ay
O 9
9
Town of Mamaroneck
°1 `" Town Center
I 740 West Boston Post Road,Mamaroneck,NY 10543-3353
Office of the Comptroller TEL: 914/381-7850
FAX:914/381-7809
towncomptroller@townofmamaroneck.org
Capital Budget Amendment- Water District Capital Project
December 11, 2020
The Westchester Joint Water Works ("WJWW") Board of Trustees has approved the following two
projects for a total estimated cost to the Town of Mamaroneck of$559,000. It is anticipated that work
on these projects will begin in 2020 however, funding of these two projects will not be needed until
2021 and will be financed through the issuance of a bond. The total bond amount, including bonding
costs will be $564,600 and debt service will begin in 2022.
1. Water Main-Dudley Lane-Local Project (A 1376.12)
WJWW has confirmed that there is a deteriorated/damaged transite water main that is leaking
on Dudley Lane. Per WCDOH protocol, temporary water connections are being setup to the
six properties connected to this main and the process to abandon the transite main in place and
replace it with ductile iron water main will be initiated.
The estimated cost of the Dudley Lane project is $400,000. The project will involve replacing
approximately 340 feet of 6 inch diameter transite water main with ductile iron water main,
reconnecting water service lines, new control valves and full pavement restoration (an area
approximately 370 feet in length)as well as engineering. As it is a rocky area,the cost estimate
takes into consideration rock removal beyond what would typically be encountered. The
WJWW has approved this as local capital improvement project A-1376(Dudley Lane Transite
Water Main Replacement) for the Town of Mamaroneck.
2. Purchase Booster Pump Station Modifications and Related PRV Upgrade-Joint Project
The WJWW Board of Trustees approved a joint capital project,Purchase Booster Pump Station
Modifications and Related PRV Upgrade (A-1373) at its October 28th meeting in the amount
of $1,722,000 of which the airport will fund half of the cost. A critical water system
vulnerability affecting the WJWW's Upper High Service(UHS) area which is made up of the
northwest area of Harrison, and the area of Purchase from Rye Lake to Country Club Drive,
which includes Westchester County Airport was identified on July 31, 2020. It was found that
the pumps at the Purchase Booster Pump Station were not operating at their rated capacities,
which created a critical water system vulnerability. At the core of this critical water system
vulnerability, was the inability of the Purchase Booster Pump Station to meet potential fire
protection needs in the section of the UHS east of I-684, which includes Westchester County
Airport.
Purchase Booster Pump Station (Continued)
The work consists of the addition of 3-5MGD pumps each with a Variable Frequency Drive
Control, replacement of the existing 230kW emergency power generator with 2 — 500kw
emergency power generators, electrical and instrumentation upgrades, replacement and
upgrade of the station's interior piping, and other related work
As the water revenues derived from this outside district are allocated to the member
municipalities, the main replacement will be a joint capital project with the cost of financing
shared by the members. The Town's share of half of the estimated cost is 18.4% or$159,000.
3. Barry Ave/Macv Rd Cost Estimate Amendment(Project 2016.12)
Significantly more rock removal, utility conflicts, upgrade of pipe gaskets and additional
quantities of K-Crete beyond estimated amounts requires additional funding of$225,000. The
Town's share of 18.5%is$41,625. There will be savings in the annual paving project(A1368)
as the work done in the localities was more limited than in years past. As a result, funds can be
transferred from the paving project to the Barry Ave/Macy Rd project.
4. Kenilworth Water Storage Tank Amendment (Project A1346.12)
Unanticipated quantities of contaminated soil removed; various site work changes; redesign of
concrete vault requires additional funding of$350,000 for this project. The Town's additional
cost for this project based on available funds is $48,205. There will be savings in the annual
paving project (A1368) as the work done in the localities was more limited than in years past.
As a result, funds can be transferred from the paving project to the Kenilworth Water Storage
Tank project.
5. Brevoort Lane Water Main Replacement Amendment (Project 2016.12)
More involved excavation with significant water infiltration issues; additional valve and pipe
work; greater quantities of paving and fill materials require additional funding of$75,000.
As this pipe is in the Outside District of Rye, debt service costs will be recovered through
WJWW capital improvement/infrastructure tax recovery charge to Rye Outside beyond
estimated amounts. The Town's share of 18.4% is $13,800. There will be savings in the
annual paving project(A1368) as the work done in the localities was more limited than in
years past. As a result, funds can be transferred from the paving project to the Brevoort Lane
Water Main Replacement project.
REQUESTED ACTION:
The following 2020 Capital Project budget amendments for the Water Main-Dudley Lane
and the Purchase Booster Pump Station Modifications are recommended for approval.
BUDGET AMENDMENT
CAPITAL(FUND II): Project Type Amount
1 EN:i H.8340.0400.1376.12 Capital Water Improvs-Dudley Lane Increase $ 400,000
EAD H.8340.4022.1376.12 Bond Costs-Dudley Lane Increase 4,000
Rev H.0000.5710.1376.12 Serial Bonds-Dudley Lane Increase 404,000
2 Exp H.8340.0400.1373.12 Capital Water Improvs-Purchase Pump Station Increase $ 159,000
ExP H.8340.4022.1373.12 Bond Costs-Purchase Pump Station Increase 1,600
Rev H.0000.5710.1373.12 Serial Bonds-Purchase Pump Station Increase 160,600
3 EV H.8340.0400.2016.12 Capital Water lmprovs-Barry Ave/Macy Increase $ 41,625
Rec H.0000.5038.2016.12 Transfer from Water Fund-Barry Ave/Macy Increase 41,625
BP H.8340.0400.1368.12 Capital Water Improvs-Paving Decrease $ (41,625)
Rec H.0000.5038.1368.12 Transfer from Water Fund-Paving Decrease (41,625)
4 Exp H.8340.0400.1346.12 Capital Water Improvs-Kenilworth Water Storage Tank Increase $ 48,205
Rec H.0000.5038.1346.12 Transfer from Water Fund-Kenilworth Water Storgae Tank Increase 48,205
Ep H.8340.0400.1368.12 Capital Water Improvs-Paving Decrease $ (48,205)
Rec H.0000.5038.1368.12 Transfer from Water Fund-Paving Decrease (48,205)
5 BP H.8340.0400.1372.12 Capital Water Improvs-Brevoort Lane Increase $ 13,800
Rec H.0000.5038.1372.12 Transfer from Water Fund-Brevoort Lane Increase $ 13,800
EN) H.8340.0400.1368.12 Capital Water Improvs-Paving Decrease $ (13,800)
Rec H.0000.5038.1368.12 Transfer from Water Fund-Paving Decrease $ (13,800)