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HomeMy WebLinkAbout2020_03_04 Town Board Meeting Packet TOWN BOARD MEETING WORKSESSION AGENDA WEDNESDAY, MARCH 4, 2020 5:00PM - CONFERENCE ROOM C 1 . Review- Ice Rink Renovation Project (See attached) 2. Discussion- Rock Removal Law (See attached) 3. Update Comprehensive Plan (No attachment) 4. Update- US Golf Open (No Attachment) 5. Discussion- Format of Public Discussion Zoning Petition 2399 Boston Post Road (See attached) 6. Update- Retention of Recruitment Firms (No attachment) 7. New Business 8. Request for Executive Session o 9 � 9 a Town of Mamaroneck m Town Center V. _ 7 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org Memorandum www.townofmamaroneckny.org To: Supervisor and Town Board Re: Report of Bids- Contract TA-20-01 Renovations to Hommocks Ice Rink On February 11, 2020, the Town publicly opened and read bids for the above referenced contract for renovations of the Hommocks Ice Rink Locker Rooms. The scope of the project includes the renovation of the locker room facilities and the installation of additional bathrooms with showers. The Town received six bids ranging in price from $1,176,500 to $1,657,000. Attached is a packet of information from our construction managers detailing the bid process that includes a table of all bids received as well as a summary of total probable costs for the project. Inclusive of all project soft costs and hard construction costs, the total probable cost for the project is $1,751,672. The following is a cost/revenue analysis of the project. Locker Room Construction $1,536,500 Soft Costs/Other Costs 215,172 Total Construction $1,751,672 Authorized Bond Funds $1,238,000 Ice Rink Locker Room Trust 91,900 Remaining Funds 2018 Ice Rink Cap. Project 39,100 Total Available Funds $1,369,000 Additional Funds Needed $ 382,672 To address the additional funds needed for the project, there are a couple of alternatives. € Issue Bonds for the Full Amount: Based upon our most recent borrowing, the debt payment for the additional funds needed would cost the Town between $26,000 and $30,000 per year. The debt costs is based upon the issuance of $388,000 in bonds at 1.8%. In terms of offsetting revenue for this alternative, the Town would realize the $30,000 per year rent from the community solar project. Also, there might be additional revenue if the Ice Breaker Hockey Tournament continues to be an annual event. 1 ' Page Printed on Recycled Paper € Blended Surplus/Borrowing: The Town can also apply surplus for 50% of the additional funds needed and borrow the balance. In this scenario, $191,336 of surplus to the project from the Townwide Reserve fund and borrow $194,208. The additional amount for the borrowed share includes bonding costs. The annual debt expense would be between $14,000 and The same sources of offsetting revenue exist for this alternative as for the first. tephen V. Altieri Town Administrator 21Page r CALCI CONSTRUCTION COMPANY,INC. • ' 61 la IN CONSTRUCTION MANAGEMENT 56 Lafayette Avenue,Suite 350 OWNER'S REPRESENTATIVE White Plains, New York 10603 CONSULTING TEL:914-666-9423 GENERAL CONTRACTING FAX:914-761-2457 ESTABLISHED 1919 E-MAIL:dchen@calgiconstruction.com www.calgiconstruction.com February 21, 2020 Mr. Steve Altieri, Town Administrator Town of Mamaroneck 740 West Boston Post Road Mamaroneck, New York 10543 RE: Town of Mamaroneck Renovations to the Hommocks Ice Rink Contract No. TA-20-01 Prime Contractors Evaluation & Recommendation CCC Project No. 1909 Dear Mr. Altieri, As part of our pre-construction services for the Town and in preparation of issuing our award recommendation, we have conducted an evaluation of the apparent successful bidder for the Renovations to the Hommocks Ice Rink Contract No. TA-20-01 project. In performing our evaluation, we typically utilize the "Contractor's Qualification Statement" to conduct telephone interviews of their references along with evaluating their bonding company. Additionally Calgi, together with Weston & Sampson and representatives of the Town of Mamaroneck, interviewed the apparent low bidder on February 19, 2020. The purpose of the interview was to review their proposal, scope of work, overall understanding of the project goals and their Project Team. Based on our analysis of the bid results and after careful review of the contractors' qualifications, references and interview, our findings and recommendations are listed below, by contract. Attached for your review are the individual companies "Reference/Qualification Forms" and "Bonding Review Forms" that we utilize when reviewing Bidders. The award recommendation is based on both the Base Bid and the Alternate. Be advised that the Alternate have been reviewed and recommended in conjunction with Weston & Sampson. Celedrating a Century ofConstructian Services Member: Construction Management Association of America Associated General Contractors of America Mr. Steve Altieri February 21, 2020 Page 2 CONTRACT— No. 1 -General Construction Sin•le Prime Contract The following are the three General Construction bids received (see attached Bid Tabulation Form): 1 2 3 Description Pierotti Corp. Peter A. Camilli & Sons, Inc. Vinco Builders LLC Base Bid $1,176,500.00 $1,282,816.00 $1,328,300.00 Six (6) proposals were received on this contract with prices ranging from a low bid of$1,176,500.00 to a high bid of$1,657,000.00. Based on the base bid only, the two lowest bids received were within $106,316.00 or 9% of each other and the third highest bidder was $151,800.00 or 13% above the low bidder. All bidders provided the necessary bid security and acknowledged receipt of Addendum #1, #2 &#3 and incorporated that information in their bids. The General Construction bids included the one (1)following alternate: (From Pierotti Corp.) Add Alternate No. 1: PVC Roof Replacement Add $80,000.00 With the architect, it was discussed, reviewed and recommended that the above alternate be accepted and added to the general contract base bid. The added alternate have no effect on the status of the low bidder. We have had prior personal experience with all three low bidders on public construction projects. In our review process, all of the references called with regard to Pierotti Corp. provided us with favorable evaluations and all would utilize their services again. Attached for your use and information are the Reference/Qualification Review Schedules for Pierotti Corp. on current and completed projects. With regard to bonding, Pierotti Corp. is bonded by RLI Insurance Company which has an "A+ (Superior)" rating from A.M. Best and a XII Financial Size Classification which means a worth of$1 Billion to $1.25 Billion. Based upon feedback from the various references, review of the bonding company and our interview with the low bidder on February 19, 2020, we recommend the following: Contract No. TA-20-01 - General Construction (Single Prime Contract) be awarded to Pierotti Corp. in the base bid amount of$1,176,500.00, plus: Add Alternate No. 1: PVC Roof Replacement Add: $80,000.00 for a Total Contract Amount of$1,256,500.00 Mr. Steve Altieri February 21, 2020 Page 3 In conclusion, the recommended contract for base bid and alternate total $1,256,500.00. As noted in the above recommendation, we have attached for your review and use the following information: • Bid Tabulation Forms • Bidders Reference/Qualification Review Schedules by Contract • Review of Bidders' Bonding Companies by Contract We trust that this information will be of use to you in your award of this project. Should you have any questions concerning our review process or our recommendations, please feel free to call. Very truly yours, Calgi Construction Management David Chen Estimator/Project Manager cc: Daniel Tenney, W&SE Dominic Calgi, CCC eiliInt CONSTRUCTION MANAGEMENT CALGI CONSTRUCTION COMPANY,INC. OWNER'S REPRESENTATIVE 56 Lafayette Avenue,Suite 350 CONSULTING White Plains,NY 10603 GENERAL CONTRACTING TEL:914-666-9423 Established 1919 Cele6ratinga Century el-Contruction Servicer FAX:914-761-2457 E-MAIL:Dchen@calgiconstruction.com BID TABULATION Project: Renovations to the Hommocks Ice Rink TA-20-01 CONTRACT(GC)General Construction Contract"SINGLE PRIME CONTRACT" Client:Town of Mamaroneck Bid Date: Tuesday, February 11,2020 11 a.m. ADD Alternate No. 1: NBIDDERS NAME BID SECURITY ADDENDUMS COLLUN SIVE BASE BID PVC Roof Replacement at roll roofing area i 111 Pierotti Corp. 1.7 $1,176,500.00 $80,000.00 Peter A.Camilli&Sons,Inc. VT $1,282,816.00 $85,000.00_ Vinco Contracting _ $1,328,300.00 $75,000.00 SCS Construction V V V $1,585,500.00 $67,000.00 V Benchmark Construction _ V `� $1,624,000.00 $67,000.00 S&L PLUMBING&Heating,Corp. $1,657,000.00 $110,000.00 eAIGI Established 1919 Town of Mamaroneck Renovations to Hommocks Park Ice Rink Post Bid Summary of Probable Cost Revised February 25, 2020 Probable Cost Amount 1. Bid Received: Conteact No. TA-20-01 "Single Prime General Construction Contract" Base Bid 1,176,500.00 Add Alternate No. 1 PVC Roof Replacement Add Alternate 80,000.00 Bid Received Total: $ 1,256,500.00 2. Budgeted Allowance: Storage Building "Fabric Structural" 125,000.00 Engineering "Soil Survey&Borings" 5,000.00 Budgeted Allowance Total: $ 130,000.00 3.Contingency: Construction Contingency 150,000.00 Contingency Total: $ 150,000.00 Bid and Allowance with Contingency Total: $ 1,536,500.00 4.Project Soft Cost and Other Cost: Consultant Fees Architectural/Engineering Fees-Weston& Sampson Engineers, Inc. 80,000.00 Construction Management Fees - Calgi Construction Company,_Inc. (Part Time) 102,335.00 Consultant Fees * Sub Total: $ 182,335.00 Owner Fees * Legal Fees -Town's Legal Counsel * 0.00 Building Permit Fee - Waived by Town of Mamaroneck * 0.00 Municipal Bond Cost-Based on$1,238,000.00 Bond @ 1.5% * 18,570.00 Miscellaneous Expenditures * 0.00 Owner Fees * Sub Total: $ 18,570.00 Testing& Inspection * Material Testing&Inspection * 5,000.00 Asbestos and Hazardous Material Survey* (Not Included) 0.00 Air Monitoring and Air Sample Tests * (Not Included) 0.00 Testing& Inspection * Sub Total: $ 5,000.00 Interior Systems & Furnishing * Interior Furnishings and Equipment—FF&E * 3,000.00 Interior Systems & Furnishing * Sub Total: $ 3,000.00 • Project Soft and Other Cost* Sub Total: $ 208,905.00 5. Project Soft Cost Contingency: * Soft Cost Contingency 3% * 6,267.00 Project Soft Cost Contingency * Sub Total: $ 6,267.00 Project Soft and Other Cost with Contingency * Sub Total: $ 215,172.00 Project Cost Total: $ 1,751,672.00 * ITEMS THAT REQUIRE INPUT 1 ' Altieri, Stephen From: Polcari, Richard Sent: Wednesday, February 19, 2020 11:17 AM To: Altieri, Stephen Cc: Green ODonnell, Connie; Ferris, Gayle; Luft, Lindsey Subject: FW: Rock removal Attachments: steve marsh.rock.removal.pdf Steve, Two members(Arthur Wexler and Iren O'Neill) of the ZBA responded to my January 30, 2020 email that included the attached letter from ZBA member Stephen Marsh.They were both in favor of Mr. Marsh's suggestions. Richard B. Polcari Building Inspector 740 West Boston Post Road Mamaroneck, New York 10543 (P) 914-381-7830 roolcari@TownofMamaroneckNY.org 5; 1 From: Polcari, Richard Sent:Thursday,January 30, 2020 12:04 PM To: ajwarch@aol.com Cc: Brill, Francine<FBrill@TownofMamaroneckNY.org>; Lisa Hochman <lisahochmanlaw@gmail.com> Subject: Rock removal Arthur, The Town Board is meeting on February 5, 2020 and would like to know if the ZBA has any comments regarding the proposed Rock removal law. I did receive a letter from Steve Marsh (see attached). Let me know if you are going to submit a letter prior to the Town Boards meeting for the Zoning Board. Thank you Richard B. Polcari Building Inspector 740 West Boston Post Road Mamaroneck, New York 10543 (P) 914-381-7830 rpolcari@ To wnofMamaroneckNY.orq i 2,,, :7 0 r i 1 it . in EVE LOPMENT January 20, 2020 Town Board Town of Mamaroneck 740 West Boston Post Road Mamaroneck, NY 10543 RE: Rock Removal Law Dear Town Board Members: My name is Stephen Marsh. I am a life long resident of the Town of Mamaroneck. I am also a local builder specializing in single family homes in Larchmont, Mamaroneck and Scarsdale. I am writing this letter with regards to the changes proposed to the rock removal law 106-58.1. As a member of the Town of Mamaroneck Zoning Board of Appeals, I received the proposed changes and a request for feedback. Being in the construction industry for 20+years,I consider myself experienced in the building process including rock removal. I live at 30 Homer Ave and personally experienced the excessive hammering at 85 Colonial Ave. this past fall. After reading the proposed changes,I recognize and agree there is a need to modify the existing law. As a resident and builder I would like to propose the following modifications I believe could have a positive impact to both-residents and builder/homeowners. First, change the hours of operation. Second,be given the ability to split the rock removal permit into 2 segments. Third, modify the proposed property survey requirement and finally, clarify that rock drilling operates outside of a rock removal permit. A typical excavator's day is 8am-4pm. Having lived through the construction at 85 Colonial Ave., I recognize that hammering until 6pm, is terribly unpleasant. Reducing the hours of operation from 9-3 is excessive. This represents a reduction of 33% of the current available working hours. In my opinion, a reasonable compromise would be to allow the excavators to begin 1 hour earlier(8am) and stop 2 hours earlier(4pm). This would allow for a pleasant evening to be had by the surrounding residents. STEPHEN MARSH 30 HOMER AVE,LARGHMONT,NY 10538 !'hone:91 7 412.330 F-Mail:STEVEOMARS DEV.COM 2 The ability to split a rock removal permit into 2 segments is practical and eliminates the need to request an extension. A typical construction schedule would allow for a certain number of days to excavate for the foundation, then perhaps a month later after the foundation is backfilled and the property rough graded, the sewer,water and drainage would be installed. The current 15 day consecutive rock removal permit would have long expired should the builder/homeowner encounter rock upon the installation of these underground utilities. It is not impossible to accomplish all the rock removal in 15 days,but it is impractical. The typical property size limits the working area to store the material, stockpile topsoil and the excavated rock. The proposed property survey requirement is excessive. A 150' radius in the R-10,R- 7.5 and.R-6 zones could include more than 20 surrounding homes. I have recently excavated two foundations in the Town of Mamaroneck through rock. As a precaution,I hired a vibration monitoring company to measure the vibrations felt at the foundation of the neighboring houses just ten feet away. The results were negligible even at such,close range. I propose the property survey requirement be limited to only the side yard neighbors, since they will be the closest to the project. The planning board will always have the ability to require additional surveys on a case by case basis during the site plan application process. Finally,it would be beneficial to clarify in the law that rock drilling operates outside of the rock removal permit. It is in the Town's best interest to encourage pre-drilling for the foundations where hard rock in encountered. Pre-drilling gives the rock a breaking point allowing for more precise rock removal. This process will shorten the number of disruptive days required to hammer out a foundation thereby reducing the noise. However,given our property size restrictions in most R-10, R-7.5 and R-6 zones it is impractical to operate a rock drilling machine and a rock hammer on site simultaneously. In summary,I recognize the need to modify the existing rock removal laws. I look forward to simple modifications to an already workable law. I hope that I have provided the Board with insightful and valuable feedback. Stephen Marsh CC: Town Board Stephen Altieri Nancy Seligson Richard Polcari STEPHEN MARSH 30 HOMER AVE,IARCHMONT.NY 10538 Phone:917.612.3383 E-Mai:STEVEOMAR3HDEV.COM 7 O r. ° /` _tt Town of Mamaroneck F t - County of Westchester 740 West Boston Post Road, Mamaroneck, NY 10543-3353 COUNSEL TEL: 914/381-7815 FAX: 914/381-7809 WMakerJr@TownofMamaroneckNY.org MEMORANDUM To: Members of the Town Board ccs: Stephen V. Altieri, Town Administrator Richard Polcari, Building Inspector From: William Maker, Jr., Attorney for the Town Subject: Amendment to the law regarding Rock Removal by Mechanical Means Date: December 11, 2019 I accepted the changes to the existing law that appeared in the November 22 redline and proceeded to redline changes to the letter that will be sent to neighbors based upon the Town Board's comments. If the proposed law is in acceptable form, the Town Board can set a public hearing where members of the public can express their views on the proposal. IA •KER,JR. Notar Pu lic of Ne ork No. 0 y1='� 7966k Qu lifie• ' 'i' ty Term xpir VOc • .e 31, 20% os, Printed on Recycled Paper §106-58.1 Duration and hours for mechanical rock removal. As used in this section, the following terms shall have the meanings indicated: A. MECHANICAL MEANS The use of any tools that are not operated solely by human muscular power. Explosives and the tools used in connection therewith shall not be considered mechanical means. ORIGINAL CONSTRUCTION Streets and curbs, and the lines, pipes, culverts and conduits used for transporting potable water, storm water, sewage and utilities, such as gas, telephone, electricity, cable television and Internet service,that are built on land subdivided after February 1, 2004, if the subdivision plat creating the lots in that subdivision also created one or more new private or public streets or created extensions to any existing private or public street. ROCK Natural stone. ROCK REMOVAL The reduction in size of rocks by mechanical means and the removal of such rock from the subject property. ROCK REMOVAL PERMIT A permit issued for rock removal on a subject property. SUBJECT PROPERTY A lot for which a rock removal permit is required,or land where original construction is to occur if such land lies outside a lot. B. A rock removal permit is required for the removal of rock of any quantity. No rock removal permit shall be issued until the Building Inspector or the Director of Building Code Enforcement and Land Use Administration approves the dust mitigation plan submitted by the applicant. 1 Such plan must incorporate the best dust control practices, including but not limited to, a water spray system(air suppression or surface wetting)or other practices that are considered best dust practices at the time the application for a rock removal permit is made. The dust mitigation plan also must present the measures the applicant intends to use to control water runoff as a result of water spraying. In the sole discretion of the Building Inspector or the Director of Building Code Enforcement and Land Use Administration, air quality sampling may be required during the course of rock removal. C. Rock removal shall be allowed only on the 15 days (not including Saturdays, Sundays and public holidays listed in § 24 of the New York General Construction Law) starting on the date specified for the commencement of rock removal contained in the notice to neighbors described in§106-58.1 F.The rock removal permit shall contain the date after which rock removal no longer will be allowed to be done pursuant to that permit. Upon a showing of undue hardship, the Building Inspector or the Director of Building Code Enforcement and Land Use Administration may extend the last day on which rock may be removed pursuant to a rock removal permit by up to five days. If the number of additional days would include a day or days on which rock removal is prohibited by this section, the extension period will bypass such days and resume on the first day thereafter when rock removal is permitted by this section. This subsection shall not apply to original construction. D. For original construction, rock removal shall be allowed only for the 180 days(not including Saturdays, Sundays and public holidays listed in §24 of the New York General Construction Law)starting on the date specified for the commencement of rock removal contained in the notice to neighbors described in§106-58.1 F. That permit shall contain the date after which rock removal no longer will be allowed to be done pursuant to that permit. E. Before rock removal can begin, the applicant shall have a third-party conduct a survey of the condition of all improvements existing on each lot that has a lot line lying within 150 feet of any lot line of the subject property.If the occupant of a lot lying within the area to be surveyed refuses to allow a survey to be done, the applicant shall submit an affidavit stating that he/she had attempted to gain access but was denied. Submission of such an affidavit will obviate the requirement for a survey of that lot. Notwithstanding the foregoing, a survey shall not be required if all of the rock removal will be done using mechanical means that are designed to be handheld while operating. F.Notice to neighbors; affidavit of mailing. 2 (1) No later than 10 days before rock removal, the following notice shall be mailed to the owners of each lot that has a lot line lying within 150 feet of any lot line of the subject property: 'Dear Neighbor, Rock removal from the property known as [INSERT THE STREET ADDRESS OR THE LOCATION OF THE SUBJECT PROPERTY IF IT HAS NO STREET ADDRESS] by mechanical means,such as drills,jackhammers and other types of gas, diesel or electric powered equipment is scheduled to begin on [INSERT EFFECTIVE DATE OF THE ROCK REMOVAL PERMIT]. By now you should have been contacted about having a survey done of the physical condition of the structures on your property. The purpose of the survey is to be able to determine whether and to what extent, rock removal may damage your property. If you were not contacted about having a survey done,please contact the Town Building Department at 914-381-7830 immediately. The law does not permit rock removal by mechanical means to occur on Saturdays, Sundays or public holidays. It also prohibits such removal before 9:00 a.m. (prevailing time) and after 3:00 p.m. (prevailing time) on those days when rock removal by mechanical means is permitted. The last day on which rock can be removed from this site by mechanical means is [INSERT THE LAST DATE ON WHICH ROCK REMOVAL BY MECHANICAL MEANS CAN OCCUR]. For further information,please contact[INSERT THE NAME OF THE OWNER OR THE PERSON IN CHARGE OF THE PROJECT] at the following telephone number: [INSERT CURRENT TELEPHONE NUMBER OF THE PERSON WHOSE NAME APPEARS ABOVE]. Very truly yours, [SIGNATURE OF THE OWNER OF THE SUBJECT PROPERTY] [PRINT OR TYPE THE NAME OF THE OWNER OF THE SUBJECT PROPERTY]" (2) An affidavit attesting to that mailing must be filed with the Building Department before a rock removal permit can be issued for the subject property. The owner of the subject property shall attest to that affidavit. G. There shall be no more than two machines and two hammers operating on the subject property at the same time. H. Rock crushing on the subject property is not permitted at any time. I. Motor vehicles used to transport particulate matter must be covered. 3 J. While on the subject property, any particulate matter must be sufficiently soaked or stored so as to prevent the particulate matter from becoming airborne.The Building Inspector may require secured tarps or coverings made of plastic or other material to further reduce dust emissions. K. Rock removal shall not be permitted in any residence district or in the Recreation District of the Town of Mamaroneck: (1) On Saturdays; (2) On Sundays; (3) On public holidays listed in §24 of the New York General Construction Law;or (4) Before 9:00 a.m. (prevailing time) or after 3:00 p.m. (prevailing time) on weekdays which are not public holidays listed in§24 of the New York General Construction Law. L. No more than one rock removal permit shall be issued for a subject property within any twelve-month period. M. Any person who violates this section shall be guilty of a violation which shall be punishable by a fine of not more than $1,000, and also shall be liable for the civil penalty imposed by § 106- 55C of the Code. Each use of mechanical means to remove rock on a day or at an hour when rock removal is prohibited by this section shall constitute a separate offense. N. If there is a violation of this section by someone other than the owner of the subject property, the owner of the subject property also shall be guilty of a violation which shall be punishable by a fine of not more than$1,000, and also shall be liable for the civil penalty imposed by§ 106-55C of the Code. O. This section shall not apply to the removal of rock which is excavated without first being reduced in size. P. This section shall not apply to public utility companies,the United States of America,the State of New York,the County of Westchester,the Town of Mamaroneck,the Mamaroneck Union Free School District, the Villages of Larchmont, Mamaroneck or Scarsdale or any independent contractors engaged by any of them. December12,2019 changes made on November 22,2019 accepted 4 .S �o� 3 _ _ 20 §106-58.1 !- . - - - -- - _ - .. -. Mechanical rock removal. As used in this section, the following terms shall have the meanings indicated: A. MECHANICAL MEANS The use of any tools that are not operated solely by human muscular power. Explosives and the tools used in connection therewith shall not be considered mechanical means. ORIGIN CONSTRUCTION Streets and curbs, and the lines, pipes, culverts and conduits used for transporting potable water, stormwater, sewage and utilities, such as gas, telephone, electricity, cable television and 4atefnetjglemgj service, that are built on land subdivided after February 1, 2004, if the subdivision plat creating the lots in that subdivision also created one or more new private or public streets or created extensions to any existing private or public street. ROCK Natural stone and not impervious concretions created by humans such as macadam, concrete and bricks. ROCK REMOVAL The reduction in size of rocks by •• __ • .. . -• •- _ _ - • _. - -- hanjgal Meana. ROCK REMOVAL PERMIT A permit issued for rock removal on a subject property. SUBJECT PROPERTY A lot for which a . - - _. -• .:. • ;•i.. • •- „ is required,or land where origiaal- constfuction)nfrastructure Construction is to occur if such land lies outside a lot. • B. A rock removal ee itJ3ork Removal Permit is required for any $uaratityRock Removal. No ock Removal Permit shall be issued until the Building Inspector approves the dust mitigation plan submitted by the applicant. Such plan must incorporate the- bast-dust control practices, inoter ingagrjajaa.but not limited to, a water spray system (air suppression or surface wetting)or other practices that, as determined by the Building Inspector. are considered best dust mitigation practices at the time the application for a Rock Removal Permit is made. The dust mitigation plan also must proceRtspecifv the measures the applicant icitends-teyyjjj use to control water runoff as a result of water spraying. C. Rock rernovalRemovaj shall be allowed only on uo to the 15 days (not including Saturdays, Sundays and public holidays listed in § 24 of the New York General Construction Law) immediately following the date specified for the commencement of sva4Rock Removal contained in the notice to neighbors described in §106-58.1 F. The nck Removal Permit shall contain the date after which r-esk-FernevaiRock Removal no longer will be allowed to be done pursuant to that permit. Upon a showing of undue hardship, the Building Inspector or the Director of Building Code Enforcement and Land Use Administration may extend the last day on which rock may be removed pursuant to a rock removal-permitRock Removal Permit by up to five days. If the number of additional days would include a day or days on which rock Removal is prohibited by this section, the extension period will bypass such days and resume on the first day thereafter when resp-FemevalRock Removal is permitted by this section. This subsection shall not apply to Infrrgllugture Construction. D. For : '-'•. -. - _ e- -• _ _ Infrastructure Construction.Rock Removal shall be allowed only feron un to the 180 days (not including Saturdays, Sundays and public holidays listed in § 24 of the New York General Construction Law) immediately following the date of the rock removal permitRock Removal Permit. That permit shall contain the date after which roGk-rerzasvatRock Removal no longer will be allowed to be done pursuant to that permit. E. Before rock-rernevalRock Removal can begin, the applicant shall professional to inspect and record the condition of the improvements existing on each lot that has a lot line lyieg-within 150 feet of any lot line of the subject property. If the occupant of a lot lying within the area to be soected fails to allow a- veythe inspection and recordina to be promptly done, the applicant shall submit an affidavit stating that he/she had attempted to gain access but was denied received no response, Submission of such an affidavit will be-obviate the requirement for a-saaiey-of, inspection and recordina of improvements ort that lot. E_ The applicant shall Day the reasonable cost of the repair of damaae to such improvements caused by the Rock Removal. Prior to the issuance of a Certificate of Occupancy for the constructed or renovated building on the subject property.the aoolicant shall submit to the Building Inspector a Dost-Rock Removal report prepared by the professional acceptable to the Buildina Inspector. confirming that there was no damaae or that all damaae has been repaired and paid for or that the cost thereof has been bonded. G _ 1=--Notice to neighbors:affidavit of mailing. (1)No later than 10 days before rock removalRock Removal commences the following notice shall be mailed to the owners of each lot that has a lot line lying within 150 feet of any lot line of the subject property: "Dear Neighbor, Rock removal from the property known as [INSERT THE STREET ADDRESS OR THE LOCATION OF THE SUBJECT PROPERTY IF IT HAS NO STREET ADDRESS] by mechanical means, such as drills, jackhammers and other types of gas, diesel or electric powered equipment is scheduled to begin on [INSERT EFFECTIVE DATE OF THE ROCK REMOVAL PERMIT]. Meiown law does not permit rock removal by mechanical means to occur on Saturdays, Sundays or public holidays. It also prohibits such removal before 9:00 a.m. (prevailing time)and after 3:00 p.m. (prevailing time)on those days when rock removal by mechanical means is permitted. The last day on which Rack Removal from this site is permitted is[INSERT THE LAST DATE ON WHICH ROCK REMOVAL BY MECHANICAL MEANS CAN OCCUR]. For further information, please contact [INSERT THE NAME OF THE OWNER OR THE PERSON IN CHARGE OF THE PROJECT] at the following telephone number: [INSERT CURRENT TELEPHONE NUMBER OF THE PERSON WHOSE NAME APPEARS ABOVE]. Very truly yours, [SIGNATURE OF THE OWNER OF THE SUBJECT PROPERTY] [PRINT OR TYPE THE NAME OF THE OWNER OF THE SUBJECT PROPERTY]" 113821797\V 11138217971V-2 (2)An affidavit attesting to that mailing must be filed with the Building Department peral-it-eaa--eebv the applicant within thirty days after the Rock Removal Permit was issued for the subject property. The owner of the subject property shall attest to that affidavit. 1-L__ Cm-There shall be no more than two machines and two cowered hammers operating on the subject properly at the same time. i` 1 -Rock crushing on the subject property is not permitted at any time. t a--MotArThe beds of vehicles used to transport particulate matter must be properly covered. 1S� While on the subject property,any particulate matter must be sufficiently soaked or stored so as to prevent-the particulate matter from becoming airborne. The Building Inspector may require secured tarps-er-coverings •• : - - • • •• • • - o further reduce dust emissions. L. 44-Rock rer evalRemova( shall not be permitted in any residence district or in the Recreation District of the Town of Mamaroneck: (1)On Saturdays; (2)On Sundays; (3)On public holidays listed in§24 of the New York General Construction Law; or (4)Before 9:00 a.m. (prevailing time) or after 3:00 p.m. (prevailing time)on weekdays which are not public holidays listed in§24 of the New York General Construction Law. Notwithstanding the prohibition ea-rock reaaevalof Rock Removal on Saturdays, an individual, acting alene, may remove rock pursuant to a ,Rock Removal Permit on the subject property where he/she resides on a Saturday between the hours of 10:00 a.m. (prevailing time) and 3:00 p.m. (prevailing time). 6-No more than one ock Removal Permit shall be issued for a subject property within any twelve-month period. It� 4--Any person who violates this section shell be guilty of a violation which shall be punishable by a fine of not more than $1,000, and also shall be liable for the civil penalty imposed by § 106-55C of the Code. -- - - - - - - • -- - - - --• - - --• - - -e -o#erasp- a_ 4-.-If there is a violation of this section by someone other than the owner of the subject property,the owner of the subject property also shall be guilty of a violation which shall be punishable by a fine of not more than$1,000.and also shall be liable for the civil penalty imposed by§ 106-55C of the Code. Farh iicc of mechanical means to remove rack on a day or at an hour when Rock Removal is prohibited by this section shall constitute a separate offense. Q. -This section shall not apply to the removal of rock which is excavated without first being reduced in size. 13_ I'-This section shall not apply to public utility companies, the United States of America, the State • of New York, the County of Westchester, the Town of Mamaroneck, the Mamaroneck Union Free School District, the Villages of Larchmont, Mamaroneck or Scarsdale or any independent contractors engaged by • any of them. 113821797\V-1113821797\V-2 TOWN BOARD MEETING WORK SESSION AGENDA March 4, 2020 #3 Update- Comprehensive Plan No Attachment TOWN BOARD MEETING WORK SESSION AGENDA March 4, 2020 #4 Update- US Golf Open No Attachment O q O 9 o Town of Mamaroneck m Town Center 2 n 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org Memorandum www.townofmamaroneckny.org To: Supervisor and Town Board Re: Suggestion for Meeting Format- Public Discussion- Zoning Petition- 2399 Boston Post Road Realty Corp. Date: February 28, 2020 On Wednesday, March 4, at 8:00pm, there will be a public discussion of the above referenced zoning petition. The petitioner has mailed the notices to those property owners as required under the Town's notification law. The Town has received the verification of the mailing. In addition, the petitioner has installed, on the property, the sign required under the notification law. In terms of the structure and conduct of the discussion, I would like to recommend the following format for you to consider and review at the work session: • The petitioner would be given the opportunity to make a short presentation of their petition and answer questions of the Town Board, if there are any. • If the members of the Town Board are prepared, they could each make a statement after the presentation by the petitioner. • Next, those in the audience that wish to speak could then make comments/statements on the proposal. In the event of a large audience, the Board may wish to consider limiting individual statements to nor more than two or three minutes. Stephen V. Altieri Town Administrator tit Printed on Recycled Paper TOWN BOARD MEETING WORK SESSION AGENDA March 4, 2020 #6 Update- Retention of Recruitment Firms No Attachment TOWN OF MAMARONECK TOWN BOARD AGENDA WEDNESDAY MARCH 4, 2020 THE TOWN BOARD WILL CONVENE AT 5:00PM, IN CONFERENCE ROOM C TO DISCUSS: 1 . Review- Ice Rink Renovation Project 2. Discussion- Rock Removal Law 3. Update Comprehensive Plan 4. Update- US Golf Open 5. Discussion- Format of Public Discussion Zoning Petition 2399 Boston Post Road 6. Update- Retention of Recruitment Firms 7. New Business 8. Request for Executive Session 8:00PM CALL TO ORDER —COURTROOM PRESENTATION/DISCUSSION ZONING PETITION 2399 BOSTON POST ROAD REALTY CORP (BLD DINER SITE) PUBLIC HEARING- PROHIBITION ON FLYING DRONES NEAR THE WINGED FOOT GOLF CLUB SUPERVISOR'S REPORT CITIZEN COMMENTS BOARD OF FIRE COMMISSIONERS 1 . Fire Claims 2. Other Fire Department Business AFFAIRS OF THE TOWN OF MAMARONECK 1 . Appointment Boards and Commissions 2. Resolution- Justice Court Audit 3. Report of Bids/Contracts TA20-01 Renovations to Hommocks Ice Rink 4. Salary Authorizations Police Department 5. Authorization - Town/County Property Tax Warrant 6. Authorization - Amendment NY State Snow/Ice Removal Contract REPORT OF MINUTES REPORTS OF THE COUNCIL TOWN CLERK'S REPORT NEXT REGULARLY SCHEDULED MEETING— March 18, 2020 Any physically handicapped person needing special assistance in order to attend the meeting should contact the Town Administrator's office at 381-7810. LEGAL NOTICE IS HEREBY GIVEN that pursuant to Section 130 of the Town Law of the State of New York, a Public Hearing will be held on Wednesday, March 4, 2020, at 8:00 PM or as soon thereafter as is possible at the Town Center, 740 W. Boston Post Road, Mamaroneck,New York to consider"Prohibition on Flying Drones near the Winged Foot Golf Club in May and June of 2020"Law. Purpose In June 2020,the Winged Foot Golf Club will host the 2020 US Open golf championship. The Town Board finds that for security reasons,remotely controlled flying aircraft should not be allowed to fly within two miles of the Club grounds during the months of May and June of 2020. However, there are enterprises, such as television networks, that will or have contracted with the Winged Foot Golf Club and/or United States Golf Association that will fly drones in connection with their performance under such contracts. The full text of this document can be viewed on the website or copies can be obtained at the Town Clerk's office during regular hours, Mon-Fri, 8:30 AM to 4:30 PM, In June,July and August until 4:00 PM at 740 W.Boston Post Road Mamaroneck,NY PLEASE TAKE FURTHER NOTICE that at the Public Hearing all persons interested will be given an opportunity to be heard and that all persons are invited to submit written comments at or prior thereto. BY ORDER OF THE TOWN BOARD OF THE TOWN OF MAMARONECK Published: February 28,2020 Local Law No. -2020 This local law shall be known as the"Prohibition on Flying Drones near the Winged Golf Club in May and June of 2020"Law. BE IT ENAL 1"hD by the Town Board of the Town of Mamaroneck Section 1 -Purpose: In June 2020, the Winged Foot Golf Club will host the 2020 US Open golf championship. The Town Board finds that for security reasons, remotely controlled flying aircraft should not be allowed to fly within two miles of the Club grounds during the months of May and June of 2020. However, there are enterprises, such as television networks, that will or have contracted with the Winged Foot Golf Club and/or the United States Golf Association that will fly drones in connection with their performance under such contracts. Section 2-Addition of a new section to the Mamaroneck Code: Chapter 122 of the Code of the Town of Mamaroneck hereby is amended to add the following section: §122-8 Remotely Controlled Aircraft Prohibited within Certain Air Space during June 2020. A. During the months of May and June 2020,it shall be unlawful for any person to operate an unmanned aircraft, or cause an unmanned aircraft to take off, land or fly within two miles of the perimeter of the property owned by the Winged Foot Holding Corp. or the Winged Foot Golf Club, Inc. and designated on the Tax Assessment Map of the Town of Mamaroneck as Section/Blocks/Lots: 3-40-204.1, 3-44-99, 3-45-1.4, 3-45-1.5, 3-45-1.7, 3-46-1.1, 3-46-1.2, 3-47-1../1, 3-47-1../2 and 3-47-1.2. For the purpose of this section,the term"unmanned aircraft"means a device,commonly referred to as a'drone',that is designed to navigate in the air without a pilot onboard,or an aircraft that is operated without intervention by a human within the aircraft. B. This section shall not apply to those enterprises with whom either the Winged Foot Golf Club or the United States Golf Association will or have contracted to perform services in connection with the 2020 US Open golf championship and whose names appear on a certification given to the Town by either the Winged Foot Golf Club or the United States Golf Association that is received by the Town Administrator on or before April 30,2020. Section 3-Severability: Should any provision of this Local Law be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration of unconstitutionality or invalidity shall not affect any other provisions of this Local Law, which may be implemented without the invalid or unconstitutional provisions. Section 4-Effective Date: This Local Law shall become effective upon filing with the Secretary of State. February 7,2020 Town of Mamaroneck From: Tracy Yogman -Town Comptroller Re: Fire Claims Date: March 4, 2020 The following Town of Mamaroneck Fire Department claims have been certified by Chief Joseph Russo and submitted to the Comptroller's Office for payment: VENDOR DESCRIPTION Amount AAA Emergency Supply co. Refill Scott Air Cylinder,IND SCI TANGO CO Monitor, RIT-Replacement/Inspection $ 1,475.00 Amazon Bldg.&ground supplies,tools&operating supply,credit for returned shirts 295.95 Answering Shipping DBA:ASAP Shipping for pager repairs 33.27 Atlantic Westchester,Inc. Installed(1)honeywell 36"Thermocouple 169.55 Cablevision Lightpath, Inc. Voice/Data service-Feb 2020 3,731.45 Chatsworth Cleaners Uniform cleaning-Jan 2020 29.18 Eric Olsen, LLC 75'blue water hoses 375.00 Foley Hardware Supplies 38.20 Foley Hardware Nuts&bolts 45.76 Fire-End&Croker Corp. Uniforms-lapel insignia,badge, pin 86.00 Fire Ems Academy-Praetorian Annual billing for subscription 1/1/20-12/31/20 1,190.00 Goosetown Communications Installation of remote mount 735.00 Grainger Bldg. &ground supplies 162.63 Grainger Trash bags&broom handles 49.86 Optimum Cable Services for 2/23/20-3/22/20 201.58 Ready Refresh Water Cooler rental 1/19/2020-2/18/2020 131.96 Tony's Nursery Inc. (6)propane tank exchange 174.00 Town of Mam'k Fire Dept. Dept Drill Feb. 2020 refreshments 240.00 Town of Mam'k Fire Dept. Dept Drill Feb. 2020 refreshments 68.45 Uni First Corporation Cleaning supplies 1/31, 2/7,2/14,2/21/20 438.46 United Communications Corp Minitor 5 repair 414.15 Verizon Fire HQ service 2/10/20-3/9/20 258.71 Verizon Fios redundant circuit 1/23/-2/5/2020 266.98 Villa Maria Pizza Refreshments for New Member Drill 2/5/20 120.29 Westech Elevator Services Maintenance for month of February 2020 175.00 WJWW 205 Weaver ST charges 12/23/19-1/24/20 156.17 WJWW Water charges 12/26/19-1/25/20(sprinkler system) 33.61 Total $ 11,096.21 1 O Town of Mamaroneck m Town Center _ 740 West Boston Post Road, Mamaroneck,NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org Memorandum www.townofmamaroneckny.org To: Supervisor and Town Board Re: Town Justice Court Audit Date: February 28, 2020 The Uniform Justice Court Act requires that each year town and village justices must provide their records and dockets to be examined and audited. The Town Justices of the Town of Mamaroneck have provided their records and O'Connor Davies, the Town's auditors, have conducted an audit of the records, which is attached for your review. Another requirement of the law is a resolution of the Town Board to acknowledge that the examination and audit has been conducted. I have attached a sample resolution for the Board's consideration. Stephen V. Altieri Town Administrator is Printed on Recycled Paper Resolution- 2019 Town of Mamaroneck Justice Court Audit Whereas, Section 2019-a of the Uniform Justice Court Act requires that Town and Village Justices provide their court records and dockets to be examined and audited and; Whereas, the Town of Mamaroneck Justices have provided to the Town's auditors for examination and audit, their court records and dockets and ; Whereas, the Town's auditors have reviewed these records and issued a report to the Town Board, now it is hereby; Resolved, that the Town Board acknowledges that an audit report for the Town of Mamaroneck Justice Court has been completed, and that the Town Board has reviewed and accepted the report. Town of Mamaroneck, New York Town Justice Court Statement of Cash Receipts, Cash Disbursements and Cash Balances Year Ended December 31 , 2019 PKF O'CONNOR DAVIES ACCOUNTANTS AND ADVISORS Independent Auditors' Report To the Honorable Town Supervisor and Members of the Town Board of the Town of Mamaroneck, New York Report on Financial Statements We have audited the accompanying statement of cash receipts, cash disbursements and cash balances of the Town Justice Court of the Town of Mamaroneck, New York, as of and for the year ended December 31, 2019, and the related note to financial statement. Management's Responsibility for the Financial Statement Management is responsible for the preparation and fair presentation of this financial statement in accordance with the basis of accounting described in Note 1; this includes determining that the cash basis of accounting is an acceptable basis for the preparation of the financial statements in the circumstances. Management is also responsible for the design, implementation and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors'Responsibility Our responsibility is to express an opinion on this financial statement based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statement is free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statement. The procedures selected depend on the auditors' judgment, including the assessment of the risks of material misstatement of the financial statement, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statement in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statement. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. PKF O'CONNOR DAVIES,LLP 500 Mamaroneck Avenue,Harrison, NY 10528 I Tel:914.381.8900 I Fax:914.381.8910 I www.pkfod.com PKF O'Connor Davies,LLP is a member firm of the PKF International Limited network of legally independent firms and does not accept any responsibility or liability for the actions or inactions on the part of any other individual member firm or firms. Opinion In our opinion, the financial statement referred to in the first paragraph presents fairly, in all material respects, the cash receipts, cash disbursements and the cash balances of the Town Justice Court of the Town of Mamaroneck, New York as of December 31, 2019 and for the year then ended, in accordance with the cash basis of accounting as described in Note 1. Basis of Accounting We draw attention to Note 1 of the financial statement, which describes the basis of accounting. The financial statement was prepared on the cash basis of accounting, which is a basis of accounting other than accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to that matter. Restriction on Use This report is intended solely for the information and use of the Board of Trustees, the Office of Court Administration and management and is not intended to be and should not be used by anyone other than these specified parties. PIF-661 V r)(424.z ,16/ZieS, lip PKF O'Connor Davies, LLP Harrison, New York February 13, 2020 2 Town of Mamaroneck, New York Town Justice Court Statement of Cash Receipts, Cash Disbursements and Cash Balances Year Ended December 31, 2019 Fines Combined Justice Justice Bail Brescia Meister CASH RECEIPTS Bail $ 5,005 $ - $ - Fines, fees and other - 121,622 163,875 Total Cash Receipts 5,005 121,622 163,875 CASH DISBURSEMENTS Remittances to Town 200 116,664 157,319 Bail refunds and bail applied to fines and forfeitures 7,280 - - Total Cash Disbursements 7,480 116,664 157,319 Excess (Deficiency) of Cash Receipts Over Cash Disbursements (2,475) 4,958 6,556 CASH BALANCES Beginning of Year 6,780 8,256 8,791 End of Year $ 4,305 $ 13,214 $ 15,347 CASH BALANCES REPRESENTED BY Amounts due to Town: December dispositions $ - $ 13,214 $ 15,347 Undisposed cases 4,305 - - Cash Balances - December 31, 2019 $ 4,305 $ 13,214 $ 15,347 The accompanying note is an integral part of the financial statement. 3 Town of Mamaroneck, New York Town Justice Court Note to Financial Statement December 31, 2019 Note 1 -Summary of Significant Accounting Policies A. Basis of Accounting This financial statement was prepared on the basis of cash receipts and cash disbursements in conformity with the accounting principles prescribed in the New York State Handbook for Town and Village Justices, which is a comprehensive basis of accounting other than generally accepted accounting principles. Under this basis of accounting, revenues are recognized when cash is received and expenditures are recognized when cash is disbursed. B. Cash and Equivalents, Investments and Risk Disclosures Cash and Equivalents — Cash and equivalents consist of funds deposited in demand deposit accounts, time deposit accounts and short-term investments with original maturities of less than three months from the date of acquisition. The Town of Mamaroneck, New York ("Town") Justice Court's deposits and investment policies follow the Town's policies. The Town's investment policies are governed by state statutes. The Town has adopted its own written investment policy which provides for the deposit of funds in FDIC insured commercial banks or trust companies located within the state. The Town is authorized to use demand deposit accounts, time deposit accounts and certificates of deposit. Collateral is required for demand deposit accounts, time deposit accounts and certificates of deposit at 100% of all deposits not covered by Federal deposit insurance. The Town has entered into custodial agreements with the various banks which hold their deposits. These agreements authorize the obligations that may be pledged as collateral. Such obligations include, among other instruments, obligations of the United States and its agencies and obligations of the State and its municipal and school district subdivisions. Investments — Permissible investments include obligations of the U.S. Treasury, U.S. Agencies, repurchase agreements and obligations of New York State and its political subdivisions. The Town follows the provisions of GASB Statement No. 72, "Fair Value Measurement and Application", which defines fair value and establishes a fair value hierarchy organized into three levels based upon the input assumptions used in pricing assets. Level 1 inputs have the highest reliability and are related to assets with unadjusted quoted prices in active markets. Level 2 inputs relate to assets with other than quoted prices in active markets which may include quoted prices for similar assets or liabilities or other inputs which can be corroborated by observable market data. Level 3 inputs are unobservable inputs and are used to the extent that observable inputs do not exist. Risk Disclosure Interest Rate Risk - Interest rate risk is the risk that the government will incur losses in fair value caused by changing interest rates. The Town does not have a formal investment policy that limits investment maturities as a means of managing its exposure to fair value losses arising from changing interest rates. Generally, the Town does not invest in any long-term investment obligations. 4 Town of Mamaroneck, New York Town Justice Court • Note to Financial Statement (Concluded) December 31, 2019 Note 1 - Summary of Significant Accounting Policies (Continued) Custodial Credit Risk - Custodial risk is the risk that in the event of a bank failure, the Town's deposits may not be returned to it. GASB Statement No. 40, "Deposit and Investment Risk Disclosures — an amendment of GASB Statement No. 3," directs that deposits be disclosed as exposed to custodial credit risk if they are not covered by depository insurance and the deposits are either uncollateralized, collateralized by securities held by the pledging financial institution or collateralized by securities held by the pledging financial institution's trust department but not in the Town's name. The Town's aggregate bank balances that were not covered by depository insurance were not exposed to custodial risk at December 31, 2019. Credit Risk - Credit risk is the risk that an issuer or other counterparty will not fulfill its specific obligation even without the entity's complete failure. The Town does not have a formal credit risk policy other than restrictions to obligations allowable under General Municipal Law of the State of New York. Concentration of Credit Risk - Concentration of credit risk is the risk attributed to the magnitude of a government's investments in a single issuer. The Town's investment policy limits the amount of deposit at each of its banking institutions. * * * * * 5 e),O Mamaroneck Town Police Town Center 11. 740 West Boston Post Road, Mamaroneck, NY 10543-3319 TEL: 914/381-6100 FAX: 914/381-7897 Office of the Police Chief February 13, 2020 From: Chief Paul Creazzo To: Board of Police Commissioners Subject: REQUEST FOR SALARY AUTHORIZATION Salary authorization is requested for the position of Probationary Police Officer (Spanish speaking) at an annual rate of$58,830.00 The department wishes to appoint Jonathan Chabrier of White Plains, New York to the position of Probationary Police Officer (Spanish speaking). Mr. Chabrier received a A.S. in Criminal Justice from Westchester Community College. He is fluent in Spanish. He has been employed by the City of New York Police Department as a Police Officer since 2013. Mr. Chabrier will fill a vacancy created by the resignation of Police Officer Peter D'Errico. Pending your approval, the appointment date for this position will be March 9. 2020. Respectfully submitted, 4,f `'— Paul Creazzo Chief of Police %J Printed on Recycled Paper OHO � I �aMamaroneck Town Police Town Center 740 West Boston Post Road, Mamaroneck, NY 10543-3319 TEL: 914/381-6100 FAX: 914/381-7897 Office of the Police Chief February 13, 2020 From: Chief Paul Creazzo To: Board of Police Commissioners Subject: REQUEST FOR SALARY AUTHORIZATION Salary authorization is requested for the position of Probationary Police Officer at an annual rate of$58,830.00 The department wishes to appoint Cristina Mirco of Yonkers, New York to the position of Probationary Police Officer. Ms. Mirco received a B.A. in Geography from CUNY-Lehman College. She has been employed by the City of New York Police Department as a Police Officer since 2016. Ms. Mirco will fill a vacancy created by the resignation of Police Officer PierLuigi Castaldo. Pending your approval, the appointment date for this position will be March 9. 2020. Respectfully submitted, Paul Creazzo Chief of Police t J Printed on Recycled Paper Okp , o 6' Mamaroneck Town Police Town Center LL 740 West Boston Post Road, Mamaroneck, NY 10543-3319 TEL: 914/381-6100 FAX: 914/381-7897 Office of the Police Chief February 13, 2020 From: Chief Paul Creazzo To: Board of Police Commissioners Subject: REQUEST FOR SALARY AUTHORIZATION Salary authorization is requested for the position of Probationary Police Officer at an annual rate of$58,830.00 The department wishes to appoint Candace Whitney of Bay Shore, New York to the position of Probationary Police Officer. Ms. Whitney received a B.S. in Criminal Justice from SUNY- Brockport. She is also a veteran of the United States Army and an FAA Certified Drone Pilot. She has been employed by the New York State Park Police Department as a Police Officer since 2014. Ms. Whitney will be hired as a resignation reinstatement and therefore will not be required to attend the academy for this position. The hiring of Ms. Whitney is contingent upon her being approved by the Westchester County Personnel Department and her meeting the screening requirements set forth by the Town of Mamaroneck. Ms. Whitney will fill a vacancy created by the retirement of Police Officer Robert Ashley. Pending your approval, the appointment date for this position will be March 23. 2020. Respectfully submitted, Paul Creazzo Chief of Police %J Printed on Recycled Paper tT L '9 z Town of Mamaroneck n Town Center fit 7, 740 West Boston Post Road,Mamaroneck,NY 10543-3353 Office of the Comptroller TEL: 914/381-7850 FAX:914/381-7809 towncomptroller@townofinamaroneck.org Memorandum To: Supervisor & Town Board Members Date: February 28, 2020 Re: Authorization- 2020 Town and County Property Tax Warrant Attached is the 2020 Tax Warrant for the collection of Town and County taxes. The Town tax warrant is equal to the tax levy approved by the Town Board included in the 2020 Budget. Also included in the warrant is the collection of uncollected water bills issued by the Westchester Joint Water Works. These amounts are added to the tax bill for those that failed to pay their water bills. REQUESTED ACTION IS THAT THE TOWN BOARD APPROVE THE 2020 TAX WARRANT AND AUTHORIZE THE SUPERVISOR TO EXECUTE THE WARRANT. Stephen V. Altieri Town Administrator STATE OF NEW YORK ] COUNTY OF WESTCHESTER ] SS: TOWN OF MAMARONECK ] THE PEOPLE OF THE STATE OF NEW YORK To Tracy Yogman, Receiver of Taxes of the Town of Mamaroneck in said County: You are hereby commanded pursuant to the provision of the Westchester County Tax Law, Article 16, Chapter 852, Laws of 1948, as amended, and also pursuant to resolution of the Town Board of the Town of Mamaroneck adopted March 4, 2020, by authority of Chapter 313 of Laws of 1934, to receive and collect from the several persons named in the Assessment/Tax Roll hereunto annexed by the Westchester County Tax Law, Article 16, Chapter 852 of the Laws of 1948, as amended, for the neglect to pay the Judicial, County, Town and Town District Taxes, relevies, charges for services, exemptions removed, water arrears and system rounding adjustment after the levy thereof as follows: Judicial and County Taxes - $41,082,790.00 Town and Town District Taxes - 27,045,640.00 Town Relevy - - 0 - Charges for Services - - 0 - Exemptions removed - - 0 - Water arrears - 43,538.52 System Rounding Adjustment - 5.00 $68.171.973.52 And you are hereby directed to deposit to the credit of the Town of Mamaroneck into the JP Morgan Chase Bank, all of such monies so collected by you by virtue of this warrant. And you are further commanded to make and file with the undersigned, the Supervisor of the Town of Mamaroneck, as required by the Westchester County Tax Law, Article 16, Chapter 852, Laws of 1948, as amended, the reports provided for therein. And you are further directed and commanded to proceed as directed and authorized by said Westchester County Tax Law, Article 16, Chapter 852, Laws of 1948, as amended. And in case any person named in said Assessment Roll shall neglect or refuse to pay his taxes or penalties (after giving the notices and waiting the time as specified in said Act) you are hereby authorized to collect the said taxes and penalties with the costs and charges of such collections in the manner provided by the Westchester County Tax Law, Article 16, Chapter 852 of the Laws of 1948, as amended, and for so doing this shall be your sufficient warrant. Given under my hand and seal at the Town of Mamaroneck, Westchester County, New York, on the 4th day of March 2020. Nancy Seligson, Supervisor F ?� O 9 O 9 Town of Mamaroneck m Town Center 7K 740 West Boston Post Road, Mamaroneck, NY 10543-3353 OFFICE OF THE TOWN ADMINISTRATOR TEL 914-381-7810 FAX 914-381-7809 saltieri@townofmamaroneckny.org Memorandum www.townofmamaroneckny.org To: Supervisor and Town Board Re: Authorization- Adjustment Amendment New York State Snow Removal Contract 2017/2018 Date: February 28, 2020 The State of New York Department of Transportation is adjusting reimbursements to local governments for snow and ice control on State roads for the winter of 2017/2018. Attached is the calculation worksheet for the Town of Mamaroneck. The State has calculated that the Town is entitled to an index adjustment of $16,310.75 in addition to the $14,977.60, which was the value of the original contract. The Town will, for the 2017/2018 winter receive total reimbursement of $31,288.35 ACTION REQUESTED; THAT THE TOWN BOARD APPROVE THE NEW YORK STATE CONTRACT AMENDMENT AS DESCRIBED AND AUTHORIZE THE TOWN ADMINISTRATOR TO EXECUTE THE CONTRACT AMENDMENT. Stephen V. Altieri Town Administrator i� Printed on Recycled Paper AMENDMENT B Contract# Municipality Region# D010708 TOWN OF MAMARONECK/Westchester County 8 Beginning Date of Extension Period 7/1/2015 Ending Date of Extension Period 6/30/2018 AMENDMENT TO CHANGE THE ESTIMATED EXPENDITURE FOR SNOW& ICE AGREEMENT Due to the severity of the winter during 2017/18 the MUNICIPALITY requests that the Municipal Snow and Ice Agreement estimated expenditure be revised to reflect the additional lane miles of state roads that were plowed/treated during the winter season. All the terms and conditions of the original contract extension remain in effect except as follows: ADDITIONAL S&I OPERATIONS J-Mile Base 17/18 JMiles S&I LM 17/18 LM Pay ' Original Estimated Index Adjustment 2 Base Factor Expenditure 40,872 85,382 573 573 2.089 $14,977.60 $16,310.75 Pay Factor'_(17/18 J-Mfiies/(17/18 LM))/(J-Mile Base/S&I LM Bast) Index Adjustment 2"(Original Estimated Expenditure*Pay Factor')—Original Estimated Expenditure TOTAL REVISED ESTIMATED EXPENDITURE Original Estimated Expenditure Index Adjustment 2 Rev.Est.Expenditure 3 $14,977.60 $16,310.75 $31,288.35 Revised Estimated Expenditure 3=Original Estimated Expenditure+Index Adjustment' • IN WITNESS WHEREOF, this agreement has been executed by the State, acting by and through the duly authorized representative of the COMMISSIONER OF TRANSPORTATION and the MUNICIPALITY,which has caused this Agreement to be executed by its duly authorized officer on the date and year first written in the original contract extension.